CITY OF SANTA BARBARA
CITY COUNCIL
Randy Rowse
Mayor
Alejandra Gutierrez
Mayor Pro Tempore
Rebecca Bjork
City Administrator
Oscar Gutierrez
Ordinance Committee Chair
Sarah J. Knecht
City Attorney
Eric Friedman
Finance Committee Chair
Meagan Harmon
Mike Jordan
Kristen W. Sneddon
City Hall
735 Anacapa Street
http://www.SantaBarbaraCA.gov
AUGUST 1, 2023, 2:00 PM
AGENDA
IN-PERSON PUBLIC COMMENT: At the beginning of each meeting of the City Council, Finance Committee, or Ordinance Committee, any member of the public may address the City Council concerning any item not on the Council's agenda. Any person wishing to make such address should first complete and deliver a "Request to Speak" form prior to the time that public comment is taken up by the City Council. Each speaker will be given a total of 3 minutes to address the Council. Pooling of time is not allowed during general public comment. The time allotted for general public comment at the beginning of the 2:00 p.m. session is 30 minutes.
Any member of the public who did not speak during the 2:00 p.m. session but who submitted a request to do so during the 2:00 p.m. 30 minute session may do so at the end of the meeting when the additional “Public Comment (If Necessary)” is announced. The City Council, upon majority vote, may decline to hear a speaker on the grounds that the subject matter is beyond their jurisdiction.
REMOTE PUBLIC COMMENT: Members of the public wishing to speak must “raise their hand” in the Zoom platform by selecting the virtual hand icon when their item is called. The keyboard shortcut for this is Alt+Y for Windows and Option+Y for Macs. City staff will activate the speaker’s microphone when the speaker’s name is called. The speaker will then need to unmute themselves. The keyboard shortcut for this is Alt+M for Windows or Command-Shift-A for Macs.
HOW TO REMOTELY OBSERVE AND/OR SPEAK LIVE AT A MEETING
Web: https://santabarbaraca-gov.zoom.us/webinar/register/WN_6qBzhd1OQ_iNFgvfSw-R0Q (Participation via Zoom)
Telephone: Dial 1-669-900-6833, Enter Webinar ID: 859 7587 0615 (press *9 to raise/lower hand; press *6 to mute/unmute) Online Streaming: Council meetings are streamed live at www.SantaBarbaraCA.gov/CAP TV: Each regular City Council meeting is broadcast live in English and Spanish on City TV Channel 18 and rebroadcast in English on Wednesdays and Thursdays at 7:00 p.m. and Saturdays at 8:00 a.m., and in Spanish on Sundays at 3:00 p.m.
Each televised Council meeting is closed captioned for the hearing impaired. Check the City TV program guide at www.santabarbaraca.gov/citytv for rebroadcasts of Finance and Ordinance Committee meetings.
WRITTEN PUBLIC COMMENT: Public comments may also be submitted via email to [email protected] prior to the beginning of the Council Meeting. All public comments submitted via email will be provided to City Council and will become part of the public record.
ORDER OF BUSINESS: Regular meetings of the Finance Committee and the Ordinance Committee begin at 12:00 p.m. The regular City Council meeting begins at 2:00 p.m. in the Council Chambers at City Hall. (CONTINUED ON NEXT PAGE)
REPORTS: Copies of the reports relating to agenda items are available for review at http://www.SantaBarbaraCA.gov/CAP.In accordance with state law requirements, this agenda generally contains only a brief general description of each item of business to be transacted or discussed at the meeting. Should you wish more detailed information regarding any particular agenda item, you are encouraged to obtain a copy of the Council Agenda Report (a "CAR") online at the City's website (http://www.SantaBarbaraCA.gov/CAP). Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are posted to the City’s website as soon as reasonably feasible.
CONSENT CALENDAR: The Consent Calendar is comprised of items that will not usually require discussion by the City Council. A Consent Calendar item is open for discussion by the City Council upon request of a Councilmember, City staff, or member of the public. Items on the Consent Calendar may be approved by a single motion. Should you wish to comment on an item listed on the Consent Agenda, after turning in your "Request to Speak" form, you should come forward to speak or raise your hand in Zoom at the time the Council considers the Consent Calendar.
SPANISH INTERPRETATION: If you need interpretation of your communications to Council from Spanish into English, please contact the City Clerk’s Office at 564-5309 or by email at [email protected]. If possible, notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN EN ESPAÑOL: Si necesita una interpretación del español al inglés, para sus comunicaciones al Consejo, comuníquese con la Oficina del Secretario Municipal al 564-5309, o por correo electrónico a [email protected]. Si es posible, la notificación de al menos 48 horas generalmente permitirá a la Ciudad hacer los arreglos.
AMERICANS WITH DISABILITIES ACT: If you need auxiliary aids or services or staff assistance to attend or participate in this meeting, please contact the City Administrator's Office at 564-5305 or by email at [email protected]. If possible, notification at least 48 hours prior to the meeting will usually enable the City to make reasonable arrangements. For those who need accessibility accommodation in using the “raise hand” function and/or registering to participate in the Zoom session, please contact the Clerk’s office by 5:00 p.m. the day before the meeting for assistance. Additionally, a speaker may email [email protected] by 5:00 p.m. the day before a meeting, stating which item they wish to speak on. Specialized services, such as sign language interpretation or documents in Braille, may require additional lead time to arrange. 08/01/2023 Santa Barbara City Council Final Agenda Page 1 AUGUST 1, 2023 AGENDA
REGULAR CITY COUNCIL MEETING – 2:00 P.M.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
CEREMONIAL ITEMS
1. Subject: Old Spanish Days Fiesta Week - August 2-6, 2023 (120.04)
2. Subject: Employee Recognition – Service Award Pins
Recommendation: That Council authorize the City Administrator to express the City’s appreciation to employees who are eligible to receive service award pins for their years of service through August 31, 2023
CHANGES TO THE AGENDA
CONSENT CALENDAR
3. Subject: Minutes
Recommendation: That Council waive reading and approve the minutes of the regular meetings of June 13, 2023; June 27, 2023 and the special meeting of June 27, 2023.
4. Subject: Loan to the Turner Foundation for $457,500 for Acquisition of Property Located at 2011 Oak Avenue [Ordinance Adoption, Agreement] Recommendation: That Council adopt, by reading of title only, an Ordinance of the Council of the City of Santa Barbara Approving a Loan Agreement to Turner Foundation in the Amount of $457,500 for Acquisition of the Real Property Located at 2011 Oak Avenue to Be Used for Low-Income Transitional Youth Housing, to Be Secured by a Deed of Trust, and Approving a Ninety-Year Affordability Control Covenant Imposed on Real Property, and Authorizing the Community Development Director to Execute Such Agreements as Necessary.
5. Subject: Library Department Acceptance of Job Fair Grant [Resolution] (570.04)
Recommendation: That Council:
08/01/2023 Santa Barbara City Council Final Agenda Page 2 A. Accept a grant in the amount of $23,000 from the Santa Barbara Foundation for a four-series job fair; and
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 23-076, Adopting the Budget for Fiscal Year 2024, to Accept a Grant in the Amount of $23,000 Funded by the Santa Barbara Foundation.
6. Subject: Proposed Changes to Golf Division Fiscal Year 2024 Fees and Charges Schedule [Resolution] (570.02)
Recommendation: That Council:
A. Approve proposed changes to the Fiscal Year 2024 Parks and Recreation Department Golf Division Schedule of Fees and Charges for implementation on August 5, 2023; and
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 23-076, Adopting the Budget for Fiscal Year 2024, to Appropriate $3,100, and Approve an Increase of Revenue and Expenditure Appropriations in Fiscal Year 2024 in the Parks and Recreation Department, Golf Division, in the Amount of $3,100.
7. Subject: Resolution Denying the Appeal and Upholding the Decision of the Single Family Design Board Regarding 1269 Ferrelo Road [Resolution] (640.07)
Recommendation: That Council adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Denying the Appeal of Rose Wills, Charlie Boss, Derek Booth, and A. Michael Marzolla to Reverse the Single Family Design Board’s Decision Approving a Three-Story, Single-Unit Residence, an Attached Garage, and Site Improvements Located at 1269 Ferrelo Road and Making the Findings Supporting the Action.
8. Subject: Resolution Denying the Appeal and Upholding the Decision of the Single Family Design Board Regarding 3208 Laurel Canyon Road [Resolution] (640.07)
Recommendation: That Council adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Denying the Appeal of the Law Office of Marc Chytilo on Behalf of Anita Williamson to Reverse the Single Family Design Board’s Decision Approving a Two-Story, Single Unit Residence Development with First and Second Story Additions and a New One-Car Carport at 3208 Laurel Canyon Road and Making the Findings Supporting the Action.
08/01/2023 Santa Barbara City Council Final Agenda Page 3
9. Subject: Increase in Construction Change Order Authority for Las Positas and Modoc Roads Multiuse Path Project [Resolution; Agreement] (530.04) Recommendation: That Council:
A. Authorize an increase in the Public Works Director’s Change Order Authority to approve expenditures for extra work for the Las Positas and Modoc Roads Multiuse Path Project, with C.A. Rasmussen, Inc., Contract No. 26,722, in the amount of $161,100, for a total project expenditure authority of $13,230,404; and
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 23-076, Adopting the Budget for Fiscal Year 2024, to Allocate Available Appropriations for the Las Positas and Modoc Roads Multiuse Path Project.
10. Subject: Disaster Recovery Management and Recovery Services [Agreement] (520.02)
Recommendation: That Council authorize the Finance Director to enter into an Agreement with Ernst & Young LLP for disaster recovery management services in an amount not to exceed $450,000.
11. Subject: Agreement with Townsend Public Affairs, Inc. for Legislative Advocacy Services [Agreement]
Recommendation: That Council authorize the City Administrator to execute an agreement with Townsend Public Affairs, Inc. in an amount not to exceed $60,000 covering the period from August 1, 2023 to July 30, 2024.
12. Subject: Contract Amendment with Rincon Consultants for the Dwight Murphy Field Renovation Project [Agreement] (570.05)
Recommendation: That Council authorize the Parks and Recreation Director to execute an amendment to contract #22000234 with Rincon Consultants in the amount of $30,225 for environmental assessment services for the Dwight Murphy Field Renovation Project.
13. Subject: Professional Services Agreement with Cox Communications for Installation and Lease of Fiber Optics for the Santa Barbara Airport [Agreement] (560.01)
Recommendation: That Council authorize the Information Technology Director to execute a Professional Services Agreement with Cox Communications California, LLC in the amount of $52,780, for installation of fiber optics for the Santa Barbara Airport, a 36-month lease of the fiber optics in the amount of $21,240, and 08/01/2023 Santa Barbara City Council Final Agenda Page 4 authorize the Information Technology Director to approve expenditures of up to $5,278 for extra services that may result from necessary changes in the scope of work.
14. Subject: Recreation Afterschool Program [Agreement] (150.05) Recommendation: That Council authorize the Parks and Recreation Director to enter into an agreement with the Santa Barbara Unified School District for the Recreation Afterschool Program.
This concludes the Consent Calendar.
PUBLIC COMMENT
PULLED CONSENT ITEMS
COUNCILMEMBER COMMITTEE ASSIGNMENT REPORTS
CITY COUNCIL ADMINISTRATIVE AND ATTORNEY REPORTS
COMMUNITY DEVELOPMENT DEPARTMENT
15. Subject: Agreements for Fiscal Year 2024 with Santa Barbara Alliance for Community Transformation [Agreement]
Recommendation: That Council:
A. Authorize the Community Development Director to execute a funding agreement in the amount of $75,000 with the Santa Barbara Alliance for Community Transformation (SB ACT) to facilitate a community collaborative on homelessness; and
B. Authorize the Community Development Director to execute a funding agreement in the amount of $50,000 with the Santa Barbara Alliance for Community Transformation (SB ACT) to operate Neighborhood Navigation Centers for six months, with the option to extend for six additional months in the amount of $50,000.
CITY ADMINISTRATOR
16. Subject: Advisory Group Guidelines and Update [Resolution] (140.02) Recommendation: That Council:
A. Receive a presentation on proposed Advisory Group guidelines and additional Advisory Group recommendations; and
08/01/2023 Santa Barbara City Council Final Agenda Page 5 B. Adopt, by reading of title only, a Resolution of the City of Santa Barbara Rescinding Resolution 13-006, and Adopting New Advisory Group Guidelines.
PUBLIC WORKS DEPARTMENT
17. Subject: Construction of the Vision Zero State Street Undercrossing Project [Resolution; Agreement] (530.04)
Recommendation: That Council:
A. Award a contract with C.A. Rasmussen, Inc., in their low bid amount of $6,494,930 for construction of the Vision Zero State Street Undercrossing Project, Bid No. 3964; and authorize the Public Works Director to execute the contract and approve expenditures up to $649,493 to cover any cost increases that may result from contract change orders for extra work and differences between the estimated bid quantities and actual quantities measured for payment, for a total expenditure authority of $7,114,423; B. Authorize the Public Works Director to execute a contract with Filippin Engineering in the amount of $640,063 for construction management services of the Vision Zero State Street Undercrossing Project, and to approve expenditures of up to $64,000 for potential extra services that may result from necessary changes, for a total expenditure authority of $704,063;
C. Approve a sole source contract with David Shelton Inc. in the amount of $1,711,142 for fabrication and installation of ironwork for the Vision Zero State Street Undercrossing Project and authorize the Public Works Director to execute the contract and approve expenditures up to $171,114 to cover any cost increases that may result from contract change orders for extra work and differences between estimated bid quantities and actual quantities measured for payment, for a total expenditure authority of $1,882,256; D. Approve a sole source contract with Upton Construction in the amount of $428,504 for the fabrication and installation of tiled columns for the Vision Zero State Street Undercrossing Project and authorize the Public Works Director to execute the contract and approve expenditures up to $42,850 to cover any cost increases that may result from contract change orders for extra work and differences between estimated bid quantities and actual quantities measured for payment, for a total expenditure authority of $471,354;
E. Authorize the Public Works Director to execute the Third Amendment to City Professional Services Agreement No. 26,510 with Bengal Engineering, Inc., 08/01/2023 Santa Barbara City Council Final Agenda Page 6 in the amount of $50,000 for design support during the construction of the Vision Zero State Street Undercrossing Project, for a total expenditure authority of $919,622;
F. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 23-076, Adopting the Budget for Fiscal Year 2024, to Appropriate Funds for the Construction of the Vision Zero State Street Undercrossing Project; and
G. Authorize the City Administrator to execute the Freeway Maintenance Agreement between the City of Santa Barbara and the California Department of Transportation for ongoing maintenance of the Vision Zero State Street Undercrossing Project.
COUNCIL AND STAFF COMMUNICATIONS
COUNCILMEMBER ENGAGEMENTS
PUBLIC COMMENT (IF NECESSARY)
ADJOURNMENT