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CITY OF SANTA BARBARA
CIFf COUNCIL MINUTES
REGULAR MEETING
AUGUST 1, 2023
COUNCIL CHAMBERS, 735 ANACAPA STREET
CALL TO ORDER
Mayor Randy Rowse called the meeting to order at 2:00 p. m. (The Finance Committee and Ordinance Committee, which normally meet at 12:00 p. m., did not meet on this day.)
PLEDGE OF ALLEGIANCE
Mayor Rowse.
ROLL CALL
Councilmembers present: Eric Friedman, Alejandra Gutierrez, Oscar Gutierrez, Meagan Harmon, Mike Jordan, Kristen W. Sneddon, Mayor Randy Rowse.
Councilmembers absent: None.
Staff present: City Administrator Rebecca Bjork, City Attorney Sarah Knecht, City Clerk Services Manager Sarah German.
CEREMONIAL ITEMS
1. Subject: Old Spanish Days Fiesta Week - August 2-6, 2023 (120. 04) Action: Proclamation presented by Mayor Rowse and received by David Bolton and Sally Hamilton, Fiesta representatives.
2. Subject: Employee Recognition - Service Award Pins
Recommendation: That Council authorize the City Administrator to express the City's appreciation to employees who are eligible to receive service award pins for their years of service through August 31, 2023
Action: City Administrator Bjork read the names of employees who received service award pints for their years of service.
08/01/2023 Santa Barbara City Council Minutes Page 1 of 11
CHANGES TO THE AGENDA
City Administrator Rebecca Bjork announced that our sister city of Toba Japan would make a brief statement to Council.
City Administrator Bjork stated Item 8 would be pulled from the agenda and not considered by Council.
ITEMS REMOVED FROM THE AGENDA
8. Subject: Resolution Denying the Appeal and Upholding the Decision of the Single Family Design Board Regarding 3208 Laurel Canyon Road [Resolution] (640. 07)
Recommendation: That Council adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Denying the Appeal of the Law Office of Marc Chytilo on Behalf of Anita Williamson to Reverse the Single Family Design Board's Decision Approving a Two-Story, Single Unit Residence Development with First and Second Story Additions and a New One-Car Carport at 3208 Laurel Canyon Road and Making the Findings Supporting the Action.
CONSENT CALENDAR (Items Nos. 3-14)
The titles of the Ordinances and Resolutions were read.
Motion:
Vote:
Councilmembers Friedman/Harmon to approve the recommended actions of Consent Calendar items 3-6 and 10-13.
Unanimous roll call vote.
Subject: Minutes
Recommendation: That Council waive reading and approve the minutes of the regular meetings of June 13, 2023; June 27, 2023 and the special meeting of June 27, 2023.
Action: Approved the recommendation.
Subject: Loan to the Turner Foundation for $457,500 for Acquisition of Property Located at 2011 Oak Avenue [Ordinance Adoption, Agreement] Recommendation: That Council adopt, by reading of title only, an Ordinance of the Council of the City of Santa Barbara Approving a Loan Agreement to Turner Foundation in the Amount of $457, 500 for Acquisition of the Real Property Located at 2011 Oak Avenue to Be Used for Low-lncome Transitional Youth Housing, to 08/01/2023 Santa Barbara City Council Minutes Page 2 of 11 Be Secured by a Deed of Trust, and Approving a Ninety-Year Affordability Control Covenant Imposed on Real Property, and Authorizing the Community Development Director to Execute Such Agreements as Necessary.
Action: Approved the recommendation; Ordinance No. 6121; Agreement No. 28, 397 (August 1, 2023 Council Agenda Report and any attachments).
5. Subject: Library Department Acceptance of Job Fair Grant [Resolution] (570. 04)
Recommendation: That Council:
A. Accept a grant in the amount of $23,000 from the Santa Barbara Foundation or a four-series job fair; and
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 23-076, Adopting the Budget for Fiscal Year 2024, to Accept a Grant in the Amount of $23,000 Funded by the Santa Barbara Foundation.
Action: Approved the recommendations; Resolution No. 23-099 (August 1, 2023 Council Agenda Report and any attachments).
6. Subject: Proposed Changes to Golf Division Fiscal Year 2024 Fees and Charges Schedule [Resolution] (570.02)
Recommendation: That Council:
A. Approve proposed changes to the Fiscal Year 2024 Parks and Recreation Department Golf Division Schedule of Fees and Charges for implementation on August 5, 2023; and
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 23-076, Adopting the Budget for Fiscal Year 2024, to Appropriate $3, 100, and Approve an Increase of Revenue and Expenditure Appropriations in Fiscal Year 2024 in the Parks and Recreation Department, Golf Division, in the Amount of $3, 100.
Action: Approved the recommendation; Resolution No. 23-100 (August 1, 2023 Council Agenda Report and any attachments).
08/01/2023 Santa Barbara City Council Minutes Page 3 of 11
10. Subject: Disaster Recovery Management and Recovery Services [Agreement] (520. 02)
Recommendation: That Council authorize the Finance Director to enter into an Agreement with Ernst & Young LLP for disaster recovery management services in an amount not to exceed $450, 000.
Action: Approved the recommendation; Agreement No. 28,398 (August 1, 2023 Council Agenda Report and any attachments).
11. Subject: Agreement with Townsend Public Affairs, Inc. for Legislative Advocacy Services [Agreement]
Recommendation: That Council authorize the City Administrator to execute an agreement with Townsend Public Affairs, Inc. in an amount not to exceed $60, 000 covering the period from August 1, 2023 to July 30, 2024.
Action: Approved the recommendation; Agreement No. 28,399 (August 1, 2023 Council Agenda Report and any attachments).
12. Subject: Contract Amendment with Rincon Consultants for the Dwight Murphy Field Renovation Project [Agreement] (570. 05)
Recommendation: That Council authorize the Parks and Recreation Director to execute an amendment to contract #22000234 with Rincon Consultants in the amount of $30, 225 for environmental assessment services for the Dwight Murphy Field Renovation Project.
Action: Approved the recommendation; Agreement No. 28,400 (August 1, 2023 Council Agenda Report and any attachments).
13. Subject: Professional Services Agreement with Cox Communications for Installation and Lease of Fiber Optics for the Santa Barbara Airport [Agreement] (560.01)
Recommendation: That Council authorize the Information Technology Director to execute a Professional Services Agreement with Cox Communications California, LLC in the amount of $52,780, for installation of fiber optics for the Santa Barbara Airport, a 36-month lease of the fiber optics in the amount of $21,240, and authorize the Information Technology Director to approve expenditures of up to $5,278 for extra services that may result from necessary changes in the scope of work.
Action: Approved the recommendation; Agreement No. 28,401 (August 1, 2023 Council Agenda Report and any attachments).
08/01/2023 Santa Barbara City Council Minutes Page 4 of 11 This concluded the Consent Calendar.
PUBLIC COMMENT
Members of the Public: Clint Orr; Bryan Rosen; Graham Martin-Setaro.
PULLED CONSENT ITEMS
7. 9.
Subject: Resolution Denying the Appeal and Upholding the Decision of the Single Family Design Board Regarding 1269 Ferrelo Road [Resolution] (640. 07)
Recommendation: That Council adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Denying the Appeal of Rose Wills, Charlie Boss, Derek Booth, and A. Michael Marzolla to Reverse the Single Family Design Board's Decision Approving a Three-Story, Single-Unit Residence, an Attached Garage, and Site Improvements Located at 1269 perrelo Road and Making the Findings Supporting the Action.
Speaker:
Members of the Public: Rose Wills
Documents:
August 1, 2023, report from the Community Development Department.
Motion:
Vote:
Councilmembers Harmon/Friedman to approve the recommended action; Resolution No. 23-101.
Majority roll call vote (Noes: Councilmembers A. Gutierrez, Sneddon) Subject: Increase in Construction Change Order Authority for Las Positas and Modoc Roads Multiuse Path Project [Resolution; Agreement] (530.04) Recommendation: That Council:
A. Authorize an increase in the Public Works Director's Change Order Authority to approve expenditures for extra work for the Las Positas and Modoc Roads Multiuse Path Project, with C.A. Rasmussen, Inc., Contract No. 26, 722, in the amount of $161, 100, for a total project expenditure authority of $13,230,404; and
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 23-076, Adopting the Budget for Fiscal Year 2024, to Allocate Available Appropriations for the Las Positas and Modoc Roads Multiuse Path Project.
08/01/2023 Santa Barbara City Council Minutes Page 5 of 11 Speakers:
Staff: City Engineer Brian D'Amour
Documents:
August 1, 2023, report from the Public Works Department Proposed Resolution
Motion:
Councilmembers Jordan/A. Gutierrez to approve the recommended action; Resolution No. 23-102.
Vote:
Unanimous roll call vote.
14. Subject: Recreation Afterschool Program [Agreement] (150.05) Recommendation: That Council authorize the Parks and Recreation Director to enter into an agreement with the Santa Barbara Unified School District for the Recreation Afterschool Program.
Speakers:
Staff: Parks and Recreation Director Jill Zachary
Documents:
August 1, 2023, report from the Parks and Recreation Department Motion:
Vote:
Councilmembers A. Gutierrez/Friedman to approve the recommended action; Agreement No. 28,402.
Unanimous roll call vote.
COUNCILMEMBER COMMITTEE ASSIGNMENT REPORTS
Councilmember Sneddon reported on their attendance at the following events or made the following comments: 1. Southern California Edison Gap meeting; 2. Reported on upcoming HLC meeting regarding De La Guerra Plaza.
Councilmember Friedman reported on their attendance at the following events or made the following comments: 1. Central Coast Water Authority meeting.
Councilmember 0. Gutierrez reported on their attendance at the following events or made the following comments: 1. Fire and Police Commission meeting. cirr COUNCIL ADMINISTRATIVE AND ATTORNEY REPORTS
08/01/2023 Santa Barbara City Council Minutes Page 6 of 11 COMMUNITi' DEVELOPMENT DEPARTMENT
15. Subject: Agreements for Fiscal Year 2024 with Santa Barbara Alliance for Community Transformation [Agreement]
Recommendation: That Council:
A. Authorize the Community Development Director to execute a funding agreement in the amount of $75, 000 with the Santa Barbara Alliance for Community Transformation (SB ACT) to facilitate a community collaborative on homelessness; and
B. Authorize the Community Development Director to execute a funding agreement in the amount of $50, 000 with the Santa Barbara Alliance for Community Transformation (SB ACT) to operate Neighborhood Navigation Centers for six months, with the option to extend for six additional months in the amount of $50,000.
Documents:
August 1, 2023 Council Agenda Report and any attachments.
Powerpoint presentation prepared by staff.
Speakers:
Staff: Senior Assistant to the City Administrator Barbara Andersen.
Members of the Public: Landon Ranck, Al Ortiz.
Discussion:
Councilmembers' questions were answered.
Motion:
Vote:
Councilmember Friedman/A. Gutierrez to approve recommended action; Agreement Nos. 26,403 and 26,404
Unanimous roll call vote.
CIT/ ADMINISTRATOR
16. Subject: Advisory Group Guidelines and Update [Resolution] (140. 02) Recommendation: That Council:
A. Receive a presentation on proposed Advisory Group guidelines and additional Advisory Group recommendations; and
08/01/2023 Santa Barbara City Council Minutes Page 7 of 11 B. Adopt, by reading of title only, a Resolution of the City of Santa Barbara Rescinding Resolution 13-006, and Adopting New Advisory Group Guidelines.
Documents:
August 1, 2023 Council Agenda Report and any attachments.
Powerpoint presentation prepared by staff.
Speakers:
Staff: City Clerk Services Manager Sarah German; Assistant City Attorney IV Tava Ostrenger
Members of the Public: None
Discussion:
Councilmembers' questions were answered.
Motion:
Vote:
Councilmembers Sneddon/Friedman to direct staff to incorporate recommended revisions into the guidelines and bring back those changes to Council.
Unanimous roll call vote.
RECESS
4:31 p. m. -4:45 p.m
PUBLIC WORKS DEPARTMENT
17. Subject: Construction of the Vision Zero State Street Undercrossing Project [Resolution; Agreement] (530. 04)
Recommendation: That Council:
A. Award a contract with C.A. Rasmussen, Inc., in their low bid amount of $6,494,930 for construction of the Vision Zero State Street Undercrossing Project, Bid No. 3964; and authorize the Public Works Director to execute the contract and approve expenditures up to $649,493 to cover any cost increases that may result from contract change orders for extra work and differences between the estimated bid quantities and actual quantities measured for payment, for a total expenditure authority of $7, 114,423; B. Authorize the Public Works Director to execute a contract with Filippin Engineering in the amount of $640,063 for construction management services of the Vision Zero State Street Undercrossing Project, and to approve expenditures of up to $64, 000 for potential extra services that may 08/01/2023 Santa Barbara City Council Minutes Page 8 of 11 result from necessary changes, for a total expenditure authority of $704,063;
C. Approve a sole source contract with David Shelton Inc. in the amount of $1, 711, 142 for fabrication and installation of ironwork for the Vision Zero State Street Undercrossing Project and authorize the Public Works Director to execute the contract and approve expenditures up to $171, 114 to cover any cost increases that may result from contract change orders for extra work and differences between estimated bid quantities and actual quantities measured for payment, for a total expenditure authority of $1 ,882, 256; D. Approve a sole source contract with Upton Construction in the amount of $428, 504 for the fabrication and installation of tiled columns for the Vision Zero State Street Undercrossing Project and authorize the Public Works Director to execute the contract and approve expenditures up to $42, 850 to cover any cost increases that may result from contract change orders for extra work and differences between estimated bid quantities and actual quantities measured for payment, for a total expenditure authority of $471,354;
E. Authorize the Public Works Director to execute the Third Amendment to City Professional Services Agreement No. 26, 510 with Bengal Engineering, Inc., in the amount of $50,000 for design support during the construction of the Vision Zero State Street Undercrossing Project, for a total expenditure authority of $919,622;
F Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 23-076, Adopting the Budget for Fiscal Year 2024, to Appropriate Funds for the Construction of the Vision Zero State Street Undercrossing Project; and
G. Authorize the City Administrator to execute the Freeway Maintenance Agreement between the City of Santa Barbara and the California Department of Transportation for ongoing maintenance of the Vision Zero State Street Undercrossing Project.
Documents:
August 1, 2023 Council Agenda Report and any attachments.
Powerpoint presentation prepared by staff.
Speakers:
Staff: Supervising Transportation Planner Jessica Grant, Principal Traffic Engineer Derrick Bailey, Supervising Engineer Eric Goodall.
Members of the Public: None
08/01/2023 Santa Barbara City Council Minutes Page 9 of 11 Discussion:
Councilmembers' questions were answered.
Motion:
Vote:
Councilmembers Jordan/ A. Gutierrez to approve staff recommendation; Resolution No. 23-103; Agreement Nos. 28,405, 28,406; 28, 407, 28,408, 26,510.3, and 28,409.
Unanimous Roll Call Vote
COUNCIL AND STAFF COMMUNICATIONS
COUNCILMEMBER ENGAGEMENTS
Councilmember 0. Gutierrez reported on their attendance at the following events or made the following comments: 1. Beach cleanup; 2. Planning meeting for earthquake centennial; 3. Latino business awards at the Arlington; 4. Casa de la Raza event; 5. La Reception de Presidente; 6. Sabor fiesta party; 7. Encourage attendance at SBPD National Night Out.
Councilmember Sneddon reported on their attendance at the following events or made the following comments: 1. Read retirement proclamations at Starr-King parent/child workshop; 2. Read retirement proclamation at Friendship Center; 3. SB PAL motorcade;
4. Reception de Presidente.
Councilmember Friedman reported on their attendance at the following events or made the following comments: 1. Retirement proclamation at Friendship Center; 2. California climate adaptation forum; 3. Congratulated Raymond Wallenthin for performance in Guys and Dolls at SBCC.
Councilmember Jordan reported on their attendance at the following events or made the following comments: 1. Best wishes to David Pritchett.
Councilmember Rowse reported on their attendance at the following events or made the following comments: 1. Fiesta celebration at Samarkand.
PUBLIC COMMENT (IF NECESSARY)
ADJOURNMENT
Mayor Rowse adjourned the meeting at 5:35 p. m.
08/01/2023 Santa Barbara City Council Minutes Page 10 of 11 Approved and adopted by the City Council of the City of Santa Barbara on August 22, 2023.
SANTA BARBARA CITY COUNCIL SANTA BARBARA
CITY CLERK'S OFFICE
DYRO E
MA OR
ATTEST:
SARAH GORMAN
CITY CLERK SERVICES MANAGER
08/01/2023 Santa Barbara City Council Minutes Page 11 of 11