Santa Barbara City Council
October 17, 2023

CITY OF SANTA BARBARA

CITY COUNCIL
Randy Rowse
Mayor
Rebecca Bjork
City Administrator
Alejandra Gutierrez
Mayor Pro Tempore
Oscar Gutierrez
Ordinance Committee Chair
Sarah J. Knecht
City Attorney
Eric Friedman
Finance Committee Chair
Meagan Harmon
Mike Jordan
Kristen W. Sneddon
City Hall
735 Anacapa Street
http://www.SantaBarbaraCA.gov
OCTOBER 17, 2023, 2:00 PM
AGENDA
IN-PERSON PUBLIC COMMENT: At the beginning of each meeting of the City Council, Finance Committee, or Ordinance Committee, any member of the public may address the City Council concerning any item not on the Council's agenda. Any person wishing to make such address should first complete and deliver a "Request to Speak" form prior to the time that public comment is taken up by the City Council. Each speaker will be given a total of 3 minutes to address the Council. Pooling of time is not allowed during general public comment. The time allotted for general public comment at the beginning of the 2:00 p.m. session is 30 minutes.

Any member of the public who did not speak during the 2:00 p.m. session but who submitted a request to do so during the 2:00 p.m. 30 minute session may do so at the end of the meeting when the additional “Public Comment (If Necessary)” is announced. The City Council, upon majority vote, may decline to hear a speaker on the grounds that the subject matter is beyond their jurisdiction.

REMOTE PUBLIC COMMENT: Members of the public wishing to speak must “raise their hand” in the Zoom platform by selecting the virtual hand icon when their item is called. The keyboard shortcut for this is Alt+Y for Windows and Option+Y for Macs. City staff will activate the speaker’s microphone when the speaker’s name is called. The speaker will then need to unmute themselves. The keyboard shortcut for this is Alt+M for Windows or Command-Shift-A for Macs.

HOW TO REMOTELY OBSERVE AND/OR SPEAK LIVE AT A MEETING
• Web: https://santabarbaraca-gov.zoom.us/webinar/register/WN_6qBzhd1OQ_iNFgvfSw-R0Q (Participation via Zoom)
• Telephone: Dial 1-669-900-6833, Enter Webinar ID: 859 7587 0615 (press *9 to raise/lower hand; press *6 to mute/unmute) • Online Streaming: Council meetings are streamed live at www.SantaBarbaraCA.gov/CAP • TV: Each regular City Council meeting is broadcast live in English and Spanish on City TV Channel 18 and rebroadcast in English on Wednesdays and Thursdays at 7:00 p.m. and Saturdays at 8:00 a.m., and in Spanish on Sundays at 3:00 p.m.

Each televised Council meeting is closed captioned for the hearing impaired. Check the City TV program guide at www.santabarbaraca.gov/citytv for rebroadcasts of Finance and Ordinance Committee meetings.

WRITTEN PUBLIC COMMENT: Public comments may also be submitted via email to [email protected] prior to the beginning of the Council Meeting. All public comments submitted via email will be provided to City Council and will become part of the public record.

ORDER OF BUSINESS: Regular meetings of the Finance Committee and the Ordinance Committee begin at 12:00 p.m. The regular City Council meeting begins at 2:00 p.m. in the Council Chambers at City Hall. (CONTINUED ON NEXT PAGE)
REPORTS: Copies of the reports relating to agenda items are available for review at http://www.SantaBarbaraCA.gov/CAP.In accordance with state law requirements, this agenda generally contains only a brief general description of each item of business to be transacted or discussed at the meeting. Should you wish more detailed information regarding any particular agenda item, you are encouraged to obtain a copy of the Council Agenda Report (a "CAR") online at the City's website (http://www.SantaBarbaraCA.gov/CAP). Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are posted to the City’s website as soon as reasonably feasible.

CONSENT CALENDAR: The Consent Calendar is comprised of items that will not usually require discussion by the City Council. A Consent Calendar item is open for discussion by the City Council upon request of a Councilmember, City staff, or member of the public. Items on the Consent Calendar may be approved by a single motion. Should you wish to comment on an item listed on the Consent Agenda, after turning in your "Request to Speak" form, you should come forward to speak or raise your hand in Zoom at the time the Council considers the Consent Calendar.

SPANISH INTERPRETATION: If you need interpretation of your communications to Council from Spanish into English, please contact the City Clerk’s Office at 564-5309 or by email at [email protected]. If possible, notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN EN ESPAÑOL: Si necesita una interpretación del español al inglés, para sus comunicaciones al Consejo, comuníquese con la Oficina del Secretario Municipal al 564-5309, o por correo electrónico a [email protected]. Si es posible, la notificación de al menos 48 horas generalmente permitirá a la Ciudad hacer los arreglos.

AMERICANS WITH DISABILITIES ACT: If you need auxiliary aids or services or staff assistance to attend or participate in this meeting, please contact the City Administrator's Office at 564-5305 or by email at [email protected]. If possible, notification at least 48 hours prior to the meeting will usually enable the City to make reasonable arrangements. For those who need accessibility accommodation in using the “raise hand” function and/or registering to participate in the Zoom session, please contact the Clerk’s office by 5:00 p.m. the day before the meeting for assistance. Additionally, a speaker may email [email protected] by 5:00 p.m. the day before a meeting, stating which item they wish to speak on. Specialized services, such as sign language interpretation or documents in Braille, may require additional lead time to arrange. 10/17/2023 Santa Barbara City Council Final Agenda Page 1 OCTOBER 17, 2023 AGENDA
FINANCE COMMITTEE MEETING - 12:00 P.M. IN THE DAVID GEBHARD PUBLIC MEETING ROOM, 630 GARDEN STREET (120.03)
Subject: Funding Sources to Establish a Local Housing Trust Fund (120.03) Recommendation: That Finance Committee identify a dedicated source of funding for ongoing revenue and matching funds, as required, to establish a new City of Santa Barbara Local Housing Trust Fund and return the item to Ordinance Committee for review of a draft ordinance establishing the Fund. 10/17/2023 Santa Barbara City Council Final Agenda Page 2 REGULAR CITY COUNCIL MEETING – 2:00 P.M.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

CHANGES TO THE AGENDA

CONSENT CALENDAR

1. Subject: Minutes
Recommendation: That Council waive reading and approve the minutes for the special meeting of September 26, 2023; and the regular meeting of September 19, 2023.

2. Subject: Library Department Acceptance of Sustainable California Libraries Grant [Resolution] (570.04)
Recommendation: That Council:

A. Accept a grant in the amount of $21,750 from the California State Library for programming and educational opportunities focused on sustainability and climate resilience; and
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 23-076, Adopting the Budget for Fiscal Year 2024, to Accept a Grant in the Amount of $21,750 Funded by the California State Library.
10/17/2023 Santa Barbara City Council Final Agenda Page 3

3. Subject: Grant Agreement in the Amount of $2,889,902.32 with the State of California Department of Forestry and Fire Protection (CAL FIRE) for the City of Santa Barbara Wildfire Prevention Project [Resolution] (520.03) Recommendation: That Council:

A. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara, State of California, Approving the Application and Accepting Grant Funds of $2,889,902.32 for the City of Santa Barbara Wildfire Prevention Project; and
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 23-076, Adopting the Budget for the Parks and Recreation Department Fiscal Year 2024, to Appropriate State of California Department of Forestry and Fire Protection (Cal Fire) Funds for the Fiscal Year 2024 Wildfire Prevention Project.

4. Subject: Fiscal Year 2024 Interim Financial Statements for the Two Months Ended August 31, 2023 (250.02)
Recommendation: That Council accept the Fiscal Year 2024 Interim Financial Statements for the Two Months Ended August 31, 2023.

5. Subject: Annual Supervisory Control and Data Acquisition Computer System Maintenance for Water Resources Division Facilities [Agreement] (540.01)
Recommendation: That Council authorize the Public Works Director to execute a City Task Order Agreement with Mako Automation, Inc., for annual Supervisory Control and Data Acquisition computer system maintenance and data integration support for the Water Resources Division’s water treatment and distribution facilities in an amount not to exceed $2,200,000 over a five-year period, ending June 30, 2028.

6. Subject: Amendment to Agreement for Design Services for the Desalination Plant Offshore Pump Platform Stabilization Project [Agreement] (540.1) Recommendation: That Council authorize the Public Works Director to execute a Second Amendment to the agreement with Moffatt & Nichol, for design services for the Desalination Plant Offshore Pump Platform Stabilization Project, Contract No. 26,720, in the amount of $141,000, and authorize $14,100 for potential extra services, for a total expenditure authority of $294,140. 10/17/2023 Santa Barbara City Council Final Agenda Page 4

7. Subject: Approval of Mills Act Historic Property Tax Reduction Contracts (270.06)
Recommendation: That Council:

A. Grant exceptions to the Mills Act contract threshold for assessed property valuation, pursuant to Santa Barbara Municipal Code §30.157.145.C.4.m., for the following historic properties:

1. 431 East Valerio Street (APN 027-123-006)

2. 101 West Canon Perdido Street (APN 037-042-037)

3. 115 East Islay Street (APN 027-041-012)

4. 1538 Alameda Padre Serra (APN 019-183-009)

5. 24 East Pedregosa Street (APN 027-032-003)

6. 820 Cima Linda Lane (APN 015-162-018)
B. Grant renewals of the Mills Act contracts for the following historic properties:

1. 117 West Mason Street (APN 033-101-003)

2. 211 East Padre Street (APN 025-252-007)
C. Authorize the Community Development Director to execute the six new Mills Act historic property contracts and to renew the two existing contracts.

8. Subject: Public Outreach Services for the Vic Trace Reservoir Replacement Project [Agreement]
Recommendation: That Council authorize the Public Works Director to execute a City Professional Services Agreement with Katz & Associates, Inc., in the amount of $135,260 for initial public outreach services for the Vic Trace Reservoir Replacement Project and authorize $13,526 for potential extra services, for a total expenditure authority of $148,786.

9. Subject: Amendment to Legal Services Agreement for Special Workplace Investigation Services [Agreement]
Recommendation: That Council authorize the City Administrator to execute a second amendment to Agreement No. 28,381 for investigation services with Aisha Shelton Adam of the Adam Law Investigations firm to increase the not-to-exceed amount from $60,000 to a new amount not-to-exceed of $130,000 for special counsel services related to existing personnel matters.

REPORT FROM THE FINANCE COMMITTEE

PUBLIC COMMENT

PULLED CONSENT ITEMS
10/17/2023 Santa Barbara City Council Final Agenda Page 5

COUNCILMEMBER COMMITTEE ASSIGNMENT REPORTS

CITY COUNCIL ADMINISTRATIVE AND ATTORNEY REPORTS

PUBLIC WORKS DEPARTMENT

10. Subject: Access Advisory Committee - Annual Report (640.03) Recommendation: That Council receive an update on the recent activities and achievements of the Access Advisory Committee.

11. Subject: Proposed Citywide Parklet Program (530.04) Recommendation: That Council:

A. Approve a Citywide Parklet Program for parklets located within the public right-of-way;
B. Direct the City Attorney's Office to draft an ordinance and fee resolution to implement the program and return the documents to Council for introduction and adoption; and
C. Determine that the proposed Citywide Parklet Program is exempt under California Environmental Quality Act Guideline Sections 15301 and 15303 and direct the filing of a Notice of Exemption under Section 15062.

COUNCIL AND STAFF COMMUNICATIONS

COUNCILMEMBER ENGAGEMENTS

PUBLIC COMMENT (IF NECESSARY)

ADJOURNMENT

CITY OF SANTA BARBARA

FINANCE COMMITTEE MEETING

MEETING AGENDA
DATE: October 17, 2023 Eric Friedman, Chair
TIME: 12:00 PM Alejandra Gutierrez
PLACE: David Gebhard Public Meeting Room Meagan Harmon
630 Garden Street
Rebecca Bjork Keith DeMartini
City Administrator Finance Director
Members of the public may participate in person or via Zoom. Zoom instructions are below.  Web: (Participation via Zoom)
Register in advance for this webinar:
https://santabarbaraca-gov.zoom.us/webinar/register/WN_Oqm9NhKjS5mYJQxYmQaPSA Webinar ID: 870 5621 6732
Passcode: 206169
After registering, you will receive a confirmation email containing information about joining the webinar.
 Telephone: Dial 1-669-900-6833, Enter Webinar ID: 870 5621 6732 (press *9 to raise/lower hand; press *6 to mute/unmute) REMOTE PUBLIC COMMENT: Members of the public wishing to speak must “raise their hand” in the Zoom platform by selecting the virtual hand icon when their item is called. The keyboard shortcut for this is Alt+Y for Windows and Option+Y for Macs. City staff will activate the speaker’s microphone when the speaker’s name is called. The speaker will then need to unmute themselves. They keyboard shortcut for this is Alt+M for Windows or Command-Shift-A for Macs.

For those who need accessibility accommodation in using the “raise hand” function and/or registering to participate in the Zoom session, please contact the Finance Department by 5:00 p.m. the day before the meeting for assistance. Additionally, a speaker may email [email protected] by 5:00 p.m. the day before a meeting, stating the item on which they wish to speak.

ITEM FOR CONSIDERATION:

Subject: Funding Sources to Establish a Local Housing Trust Fund Recommendation: That Finance Committee identify a dedicated source of funding for ongoing revenue and matching funds, as required, to establish a new City of Santa Barbara Local Housing Trust Fund and return the item to Ordinance Committee for review of a draft ordinance establishing the Fund.

File Code No. 120.03

CITY OF SANTABARBARA

FINANCE COMMITTEE REPORT
AGENDA DATE: October 17, 2023
TO: Finance Committee
FROM: City Attorney’s Office
Housing and Human Services Division, Community
Development Department
SUBJECT: Funding Sources to Establish a Local Housing Trust Fund RECOMMENDATION:

That Finance Committee identify a dedicated source of funding for ongoing revenue and matching funds, as required, to establish a new City of Santa Barbara Local Housing Trust Fund and return the item to Ordinance Committee for review of a draft ordinance establishing the Fund.

BACKGROUND:

Ordinance Committee Direction
At the September 19, 2023, Ordinance Committee meeting, the City Attorney presented information for establishing a Local Housing Trust Fund (LHTF) as requested by the Committee. A memorandum outlining the requirements to create a fund was presented to the Committee and is attached here for your consideration. A LHTF is a statutorily created fund for the purpose of creation and preservation of affordable housing. In order to qualify for state of California Housing and Community Development (HCD) matching funds, the LHTF must meet several requirements, which include setting aside dedicated funding sources as follows: 1) matching funds on a dollar-for-dollar basis available at the time of funding application, and 2) ongoing revenue for a minimum of five years to support the fund’s operation.

The Ordinance Committee voted unanimously to send the item to the Finance Committee to determine the funding sources for the two requirements listed above. The Committee File Code No. 120.03
Finance Committee Agenda Report
Funding Sources to Establish a Local Housing Trust Fund October 17, 2023

also included the following requests:
 The allocation of approximately $2.9 million made by Council on December 6, 2022, to be the starting amount for matching funds in the new LHTF;  The Finance Committee should prioritize the Inclusionary Fund / In-Lieu Fees as the dedicated source for the ongoing revenue required; and  The Finance Committee should explore Transient Occupancy Tax (TOT) and Sales Tax as possible ongoing funding sources.

DISCUSSION:

Matching Funds Sources
Applications for funding requests to the HCD Local Housing Trust Fund Program must be matched on a dollar-for-dollar basis and used for the same eligible project for which Program funds are used. Matching funds must be on-deposit or evidenced by a legally binding commitment for deposit, at the time of application, and on deposit prior to disbursement of Program funds.

To qualify for a minimum application of $500,000, a New Santa Barbara LHTF would need dollar-for-dollar matching funds of at least $500,000. The maximum amount for an application is $5 million, which would require matching funds of $5 million. Funds restricted for housing uses by federal or state law are not eligible matching funds.

These sources include Home Investment Partnership Program (HOME) Funds, Community Development Block Grant (CDBG) funds, former redevelopment agency lowand moderate-income housing funds, and state housing programs administered by HCD.

Permanent Local Housing Allocation Program (PLHA) funds are eligible. Matching funds could come from any combination of sources. Funds must be encumbered no later than 60 months after receipt.

Finance Committee Agenda Report
Funding Sources to Establish a Local Housing Trust Fund October 17, 2023

A list of potential eligible and ineligible funding sources for matching funds is shown below:

Eligible Matching Funds Ineligible Matching Funds
~$2.9 million Council Allocation on
December 6, 2022
HOME Investment Partnerships Program
Funds
Permanent Local Housing Allocation
(PLHA) Funds
CDBG Funds
TOT Allocation State HCD Housing Programs
Sales Tax Allocation Former Redevelopment Agency LMIHF
Land Donations, One-time Donations
In-Lieu Fees
Property Taxes
Dedicated Source for Ongoing Revenue
The LHTF must be supported by ongoing revenue from a dedicated source of funds, such as taxes, fees, loan repayments, in-lieu fees, or public/private contributions. There is no restriction on funding sources to provide these funds and can include funding from any legally available source. The HCD regulations provide that for a new LHTF, sufficient dedicated funds from ongoing revenue must be provided from public or private sources to pay for the LHTF’s operating costs for a minimum of five years after the date of the program award. For existing LHTFs, this equates to an average of $100,000 per year, or $500,000 for the five years.

Inclusionary Fund / In-Lieu Fees
The Ordinance Committee requested that the Finance Committee give the Inclusionary Fund / In-Lieu Fees priority consideration as the dedicated source of ongoing revenue as required for covering operating costs of the LHTF. The following table shows the current status, along with historical data, of the Inclusionary Fund / In-Lieu Fees to assist the Finance Committee with this consideration:

Finance Committee Agenda Report
Funding Sources to Establish a Local Housing Trust Fund October 17, 2023

Description Amount Notes
Total Amount
Collected
as of 6/30/23
$940,234 In-Lieu Fees Collected from 16 Projects 2011-2023 Green Mobile Home
Park $(75,000)
Paid toward loan balance as condition by State HCD
for title transfer to Housing Authority to ensure
affordability remained
Habitat for Humanity
Homeowner Repair
Pilot Program
$(50,000) Repair Program for 3-6 Single Family Residences Current Balance as of
6/30/23 $815,234
Reservations $500,000
This is reserved for Habitat for Humanity affordable
housing project at 710 E. Cota Street (6 Low-Income
Homeowner Condominiums)
Available Balance $315,234
BUDGET/FINANCIAL INFORMATION:

On December 6, 2022, Council approved a budget allocation of $2,883,548 from the City’s General Fund specifically to a housing trust fund, even though one had yet to be created. Once the LHTF is established, staff is recommending transfer of the previously appropriated budget allocation into the fund. Individual projects will be presented to Council for consideration of award.

Additional financial considerations related to the use of Inclusionary Housing Funds are discussed above. If Inclusionary Housing Funds are selected as the ongoing revenue source for the LHTF, projects previously supported by Inclusionary Housing Finance Committee Agenda Report
Funding Sources to Establish a Local Housing Trust Fund October 17, 2023

Funds would need to find an alternate funding source.

There is no direct budget or financial impact on the Finance Committee recommending an on-going, dedicated source of funding for the LHTF. If Council adopts an ordinance to create the City of Santa Barbara Local Housing Trust Fund, the initial appropriation request can be made by the Council during either the first or second quarter budget adjustment. This action would allow funding appropriation in time for City staff to respond to a Spring 2024 HCD Notice of Funding Availability (NOFA). Going forward, Council can direct staff to include an annual transfer of funds from the General Fund into the LHTF during future annual budget processes.

The FY2024 General Fund adopted budget has a structural operating deficit of $2.7 million, with the deficit increasing into FY2025 and beyond as ongoing revenue growth is not adequate to address the ongoing expenditure growth, primarily due to pension, healthcare, and inflationary costs. If an annual transfer is approved, it will add to the deficit going forward requiring the use of additional reserves to balance the annual operating budget.

The Council adopted Resolution 22-126 establishing a comprehensive reserve policy on December 6, 2022. Section 4 of the policy recommends that any use of reserves include an assessment of the fiscal condition and outlook of the General Fund, a balancing strategy to minimize the use of contingency reserves and a plan to replenish reserves in order to meet the City Council target policy reserve level.

ATTACHMENT: City Attorney Memorandum to Ordinance Committee 09/19/23 with attachments
PREPARED BY: Sarah J. Knecht, City Attorney
Laura Dubbels, Housing and Human Services Manager
SUBMITTED BY: Sarah J. Knecht, City Attorney
Elias Isaacson, Community Development Director
APPROVED BY: City Administrator’s Office

ATTACHMENT

MEMORANDUM

OFFICE OF THE CITY ATTORNEY
740 State Street|Suite 201|P.O. Box 1990|Santa Barbara|California|93102|T(805) 564-5326|F(805) 564-5426 DATE: September 19, 2023
TO: Ordinance Committee
FROM: Sarah J. Knecht, City Attorney
SUBJECT: Local Housing Trust Fund
As requested by your Committee, the City Attorney’s Office has reviewed the requirements to establish a Local Housing Trust Fund (LHTF) that would qualify for the receipt of matching grant funds from the California Department of Housing and Community Development (HCD).

Local Housing Trust Fund
The Legislature created the Local Housing Trust Fund Matching Grant Program administrated by HCD to support local housing trust funds dedicated to the creation or preservation of affordable housing. Local housing trust funds must be supported on an ongoing basis from private contributions or governmental sources and must have matching funds from sources that are not otherwise restricted in use for housing programs.

Types of LHTFs
A LHTF is a public, joint public and private, or charitable nonprofit organization under Section 501(c)(3) of the Internal Revenue Code, which is established by legislation, ordinance, resolution (including nonprofit articles of incorporation), or a public-private partnership organized to receive specific public, or public and private revenue to address local housing needs. The key characteristic of the LHTF is that it receives “Ongoing Revenues” from “Dedicated Sources” of funding sufficient to permit the LHTF to comply with the requirement of the Program.

LHTFs are either “New” or “Existing.” Because Santa Barbara has not previously received grant funding from HCD, it would be considered a “New Fund.” The City would Ordinance Committee
Local Housing Trust Fund

be obligated to fund and operate the LHTF for at least five years after a Program Fund award date.

Locally, the Housing Trust Fund of Santa Barbara County is a nonprofit organization operating in Santa Barbara County since 2004 and is eligible to receive grant funds from HCD under the Local Housing Trust Fund Program. City staff met with the Housing Trust Fund of Santa Barbara County, who has suggested that the City, instead of creating a new trust, could utilize its Fund to invest City moneys which the Trust would use as matching funds for projects located within the City. (See attached letter.) LHTF Requirements
A LHTF must be created by an ordinance and receive “On-going Revenue” from a “Dedicated Source” of funds for at least five years and matching funds received from sources such as taxes, fees, loan repayments, or public or private contributions not otherwise restricted by state or federal law to affordable housing uses. To receive grant funding, the requirements below must be met for a qualifying project:

A. Funding Requests. Currently, the minimum funding request for a new LHTF is $500,000. The maximum request is $5 million.

B. On-Going Revenue. The LHTF must be supported by On-Going Revenue from any Dedicated Source of funds to support program activities. For a new LHTF, sufficient Dedicated Funds from On-going Revenue must be provided from public or private sources to pay for the LHTF’s operating costs for a minimum of five years after the date of the Program Award. Dedicated Sources cannot include lines of credit or loans. For Existing LHTFs, this equates to an average of $100,000 per year.

C. Matching Funds. Funding requests must be matched on a dollar-for-dollar basis and used for the same Eligible Project for which Program Funds are used. Matching Funds can come from sources such as taxes, fees, loan repayments, in-lieu fees, or public/private contributions but not from funds restricted for housing by federal or state law, such as Home Investment Partnership Program (HOME) Funds, Community Development Block Grant (CDBG) funds, former redevelopment agency low - and moderate-income housing funds or state housing programs administrated by HCD.

Permanent Local Housing Allocation Program (PLHA) funds, in-lieu fees, one-time sources (like a land donation) or one-time funding allocations are eligible. Matching Funds must be on-deposit or evidenced by a legally binding commitment for deposit at the time of application and on deposit prior to disbursement of Program Funds.

Ordinance Committee
Local Housing Trust Fund

To qualify for a minimum application of $500,000, a New Santa Barbara LHTF would need dollar-for-dollar matching funds of at least $500,000. Matching funds could come from any combination of sources and include one-time donations and the prior funding allocation of $2,883,548 made by Council to a housing trust fund. (See Attachment 2 for examples of funding sources used by other LHTFs.) In Santa Barbara, potential matching funds could include the following:
(i) In-lieu fees;
(ii) PLHA funds;
(iii) Property Taxes;
(iv) Property Transfer Taxes;
(v) TOT allocation;
(vi) land donation; and
(vii) sales tax allocation.

D. Housing Element. The City must have an adopted Housing Element, which at the time of application, has been found to be in compliance with state Housing Element Law.

Annual progress reports must be submitted within the preceding 12 months. The City anticipates adoption of its 6th cycle housing element by the end of 2023. HCD then has up to 60 days to review the adopted Housing Element for compliance with state Housing Element Law. The City submits Annual Progress reports by April 1st each year, as required. If the City did have an approved Housing Element by end of 2023, the City could submit for the Spring 2024 funding cycle and may qualify for the additional set aside funding for new housing trust funds.

Use of LHTF Funds
A. Eligible Uses. Program Funds may be used for construction or permanent financing. Loan terms may not to exceed 3% simple interest per annum. Loans made solely for predevelopment or acquisition are not permitted but maybe include redevelopment and land acquisition costs.

B. Administrative Costs. Administrative expenses up to 5% of Program Funds and up to 5% of Matching Funds.

C. Affordability Restrictions:
(i) 5% administrative costs plus 5% matching funds are deducted off the top of the total funding to determine the affordability restrictions.

Ordinance Committee
Local Housing Trust Fund

(i) At least 30% of balance must be expended on “extremely low” income households (30% AMI).
(ii) No more than 20% of balance shall be expended on moderateincome households whose income does not exceed 120% of AMI. (iii) Remaining balance may be expended on Lower-Income Households 80% of AMI.

Types of Projects
The following types of projects may be funded with LHTF moneys:
(i) Rental units with affordability of all assisted units income and rent restricted for not less than 55 years (no rental assistance);
(ii) Emergency shelter;
(iii) Transitional housing;
(iv) Permanent supportive housing;
(v) For sale homebuyer; and
(vi) ADUs and junior ADUs.

Other Requirements
A. Public hearings required to discuss use of funds.

B. Funds must be encumbered no later than 60 months after receipt.

C. Periodic reporting to HCD required.

SK/lp
Attachments: 1. Letter from Housing Trust Fund of Santa Barbara County 07/19/23

2. Examples of Allowable Dedicated Sources of On-going Revenue used by other LHTFs
Housins Trust IFund m sania Barbara counts
P.O. Box 60909, Santa Barbara, CA 93160-0909 (805) 685-1949 July 19, 2023
Laura Dubbels
Housing and Human Services Manager
City of Santa Barbara
Dear Laura:

Board of Directors:

Sylvia Barnard
Michael Bennett
Sheryl Flores
Roger L. Norton
Antoinette McCauley
Kristen Miller
Cody Sargeant
Rosa Paredes
Luis Villegas
Jessica Wishan
We saw the recent article about the debate going on about the use of the funds that the City of Santa Barbara has set-aside for affordable housing. We understand that there is a discussion on whether the funds should be used exclusively for the production, rehabilitation, and preservation of affordable housing units or for broader range of community housing issues. We understand that there is also some discussion about the City setting up its own housing trust fund where funds could be available for a variety of uses related to housing.

While the Housing Tmst Fund of Santa Barbara County does not have 'irons in the fire' on this debate, we wanted to offer the following perspective, in the hope that it might be useful in helping the City of Santa Barbara come to a decision about use of the set-aside funds for housing.

Our community already has a viable nonprofit Housing Trust Fund that has operated since 2004 and that has an excellent track record of supporting affordable housing production, first-time homeownership and most recently, housing innovations through our innovative 3D printed affordable home project. Please see our website at: wvvw.sbhousingtrysLorg. We would be happy to explore a partnership with the City of Santa Barbara where we might be of service through a combination of managing and/or leveraging City funds to support affordable housing production or other programs the City would like to pursue.

We operate an existing Revolving Loan Fund that has made loans totaling $9.7 million to facilitate the production of 422 units of affordable housing. For example, we recently we provided a permanent financing loan to Heath House and have provided several site acquisition and construction loans to Habitat for Humanity of Southern Santa Barbara County in the past to facilitate their projects. We have also worked with Peoples' Self-Help Housing, Good Samaritan Shelters, and other developers. If the City of Santa Barbara determined that it could invest funds into our Revolving Loan Fund Program, we would be able to target affordable housing projects within the City developed by the Housing Authority and other local nonprofit and private developers, so the funds would be dedicated to affordable housing production.

As a nonprofit agency, we can access resources from the private, public, and nonprofit sectors. For example, we have developed successful partnerships with a total of 12 lenders, foundations, and public agencies to augment our capital resources for both our Revolving Loan Fund and Workforce Homebuyer Program that provide loans to affordable housing projects and down payment assistance to first-time homebuyers. It seems that rather than setting up an entirely new entity, the City might consider the benefits of a partnership with an experienced nonprofit loan fund that has a successful track record of assisting both affordable housing projects and first-time homebuyers. Working with the existing HTF ATTACHMENT 1
might be a beneficial compromise and a way to address diverse affordable and workforce community housing goals and needs.

Moreover, we were to be able to use local match funds such as the City's funds to secure grants from the U.S. Treasury and State HCD (under the Local Housing Trust Fund Program) that can effectively double local dollars. We have secured over $6.5 million in grants from these two sources in the past.

Here is a summary of the advantages we could offer:
. We can access capital from all 3 sectors-private, public, and nonprofit-which is something that the City of Santa Barbara cannot easily do on its own.
. We have developed an existing network of successful partnerships over the years with local and regional lenders, foundations and funders that could be of significant benefit to leveraging the City's funds. We work with 8 banks, 2 foundations. State HCD and the U.S. Treasury CDH Fund. For example, we have secured over $7.2 million in low-cost private investments. . There is a strong probability that we would be able to double the City of Santa Barbara funds by using it as a local match to apply for U.S. Treasury grant funds and the State HCD Programs. . We are able to serve a broad range of the local population with household incomes ranging from 0% to 210% of Area Median Income as a charitable class under our exemption from the IRS. . We are a federally certified Community Development Financial Institution, a HUD certified Secondary Loan Provider and a State Bona Fide Nonprofit Affordable Housing Organization. . We include representatives from affordable housing producers on our Board of Directors and the Board can be expanded to include City of Santa Barbara representatives; . Our Loan Committee is comprised primarily of our lending partners and the City could participate on the committee; and,
. Our structure is flexible and if the City dedicated capital to HTF for use within the City of Santa Barbara, the City would be able outline the potential uses, proposed requirements and even interest rates, much like an endowed fund within a foundation.

If such a partnership is of interest to the City of Santa Barbara, we would welcome the opportunity to discuss this possibility with you.

Best Regards,
(T^t^L^- ^<Ty^<%<^l<^-
Jennifer McGovem
President/CEO
City/County Fund Name Source of Dedicated Funds Amount
San Francisco Housing Trust Fund City appropriation (General Fund?) $20M, increasing annually by $2.8M until 2024
$50.8M in 2024-2025
After 2024-2025, prior year
adjusted by +/- percentage in GF
If revised estimate lower than
original, decrease appropriation by
ordinance
Can reduce annual contribution to
HTF by equal to or less than 56.7%
of annual debt service for SB2113
Bonds
City of Berkeley Housing Trust Fund Federal: HOME Investment Partnerships Program (HOME), Community Development Block Grant (CDBG)
Measure O: $135M
Local: revenue from commercial development mitigation fees, new market rate housing, condominium conversions
City: 2018 Measure O bond measure, GF, Measure U1
City of Santa Monica Citywide Housing Trust Fund DA revenues; in-lieu fees; Affordable Housing Commercial Linkage Fee Program; sale of City-owned property
Local Housing Trust Fund Veterans and Affordable Housing Bond Act of 2018 (Prop 1) $57M City of Pasadena, Glendale, and
Burbank
Burbank, Glendale, Pasadena Regional
Housing Trust
SB 1177 $23M startup
City of Brea Affordable Housing Trust Fund In-lieu fees, equity share payment City of Fresno Local Housing Trust Fund City of Fresno Real Estate Transfer Tax $1.5M (2021) City of Fresno General Fund $1.0M (2021)
(State of California LHTF Grant Program) ($2.5M) (2021) City of Carlsbad Housing Trust Fund Inclusionary housing ordinance fees Revenue from: loan interest, housing credit purchases, housing impact fees, and interest earned on fund balance
FY2021-22
Beginning Balance $14,379,262
Fee Revenue $1,254,167
Interest Revenue $420,403
Loan Payments $18,850
Repayment from Section 8 Admin $94,116
Tyler Ct. Transfer $200,912
Total Increase in Fund Balance $1,988,448
City of Salinas Inclusionary Housing Trust Fund In-lieu fees, rental housing impact fees, monitoring and other fees, promissory note repayments, shared appreciation payments City of Los Angeles Affordable Housing Trust Fund Seed funding (2000) $5M Budgeted (2001) $10.5M
Proposed (2002) $100M
ATTACHMENT 2
City/County Fund Name Source of Dedicated Funds Amount
City of Oakland Affordable Housing Trust Fund jobs/housing impact fees, redevelopment dissolution funds, fines and penalties (foreclosure and default), affordable housing impact fees) City of Santa Cruz Affordable Housing Trust Fund in-lieu fees City of Livermore Housing Trust Fund (aka below) In-lieu fees / commercial linkage fee Affordable Housing Fund low income housing impact fee; varies depending on development intensity and projected low-income employees
$205,000 annually (projected)
City of Hayward Affordable Housing Trust Fund in-lieu fees City of South San Francisco Affordable Housing Trust Fund (Fund 205)
commercial linkage fee
City of Bakersfield Affordable Housing Trust Fund Measure N (Public Safety and Vital Services) (2021) $5M City of Palo Alto Affordable Housing Fund (see right for components)
Commercial Housing Fund: commercial mitigation fees
Residential Housing Fund: in-lieu fees
Below Market Rate Emergency Fund: fund transfer $150,000 from Residential Housing In-Lieu Fund
City of Sacramento Housing Trust Fund Housing trust fund fee (nonresidential development projects); amounts adopted by resolution from fee report calculations City of West Hollywood Affordable Housing Trust Fund In-lieu fees City of San Carlos Fund 29 - Housing In-Lieu Fund commercial linkage fee City of Santa Cruz Affordable Housing Trust Fund in-lieu fees; PLHA; donations 09/26/2023 Santa Barbara City Council Minutes Page 1 of 3

CITY OF SANTA BARBARA

CITY COUNCIL MINUTES

SPECIAL MEETING
SEPTEMBER 26, 2023
COUNCIL CHAMBERS, 735 ANACAPA STREET

CALL TO ORDER
Mayor Randy Rowse called the meeting to order at 10:30 a.m.

PLEDGE OF ALLEGIANCE
Mayor Rowse.

ROLL CALL
Councilmembers present: Eric Friedman, Alejandra Gutierrez, Oscar Gutierrez, Meagan Harmon, Mike Jordan, Kristen W. Sneddon, Mayor Randy Rowse.

Councilmembers absent: None.

Staff present: City Administrator Rebecca Bjork, City Attorney Sarah Knecht, Deputy City Clerk Niko Lopez.

PUBLIC COMMENT FOR ITEMS LISTED ON THE AGENDA
Members of the Public: Darryl Scheck; Raymond Appleton.

RECESS
Mayor Rowse recessed to close session at 10:37 a.m. and stated that no reportable action is anticipated.

CLOSED SESSIONS

1. Subject: Conference with City Attorney – Existing Litigation – Gov. Code §54956.9(d)(1) (160.03)
Recommendation: That Council hold a closed session to consider pending litigation pursuant to subsection (d)(1) of section 54956.9 of the Government Code and take appropriate action as needed.

Agenda Item No. 1
09/26/2023 Santa Barbara City Council Minutes Page 2 of 3 The pending litigation is Paul Diaz v. City of Santa Barbara WCAB Case No.:

ADJ11186036.

Scheduling: Duration 15 mins; anytime
Report: None anticipated
Document:
- September 26, 2023, report from the City Attorney.

Time:
- 10:39 a.m. – 10:45 a.m.

No report made.

2. Subject: Conference with Labor Negotiator (440.05)
Recommendation: That Council hold a closed session pursuant to the authority of Government Code Section 54957.6 to consider instructions to City negotiator Wendy Levy, Human Resources Director, Sam Ramirez, Labor Relations Manager, Oliver Yee, Attorney with Liebert Cassidy Whitmore, regarding negotiations with, Service Employees’ International Union, Local 620, Treatment and Patrol Bargaining Units, Santa Barbara City Employees’ Association (General Bargaining Unit) Local 620 Service Employees’ International Union, Fire Management Association, Santa Barbara City Firefighters Association, Police Officers Association, Police Management Association, Santa Barbara City Supervisory Employees, and Unrepresented Management and Confidential Employees.

Scheduling: Duration, 45 Minutes; anytime
Report: None anticipated
Document:
- September 26, 2023, report from the Human Resources Department.

Time:
- 10:46 a.m. – 11:37 a.m.

No report made.

ADJOURNMENT
Mayor Rowse adjourned the meeting at 11:37 a.m.

Approved and adopted by the City Council of the City of Santa Barbara on October 17, 2023.
09/26/2023 Santa Barbara City Council Minutes Page 3 of 3

SANTA BARBARA CITY COUNCIL SANTA BARBARA

CITY CLERK'S OFFICE
_______________________________ ATTEST: ______________________________

RANDY ROWSE SARAH GORMAN

MAYOR CITY CLERK SERVICES MANAGER
09/19/2023 Santa Barbara City Council Minutes Page 1 of 6

CITY OF SANTA BARBARA

CITY COUNCIL MINUTES

REGULAR MEETING
SEPTEMBER 19, 2023
COUNCIL CHAMBERS, 735 ANACAPA STREET

CALL TO ORDER
Mayor Randy Rowse called the meeting to order at 2:00 p.m. (The Finance Committee, which ordinarily meets at 12:00 p.m., did not meet on this day. The Ordinance Committee met at 12:00 p.m.)

PLEDGE OF ALLEGIANCE
Mayor Rowse.

ROLL CALL
Councilmembers present: Eric Friedman, Alejandra Gutierrez, Oscar Gutierrez, Meagan Harmon, Mike Jordan, Kristen W. Sneddon, Mayor Randy Rowse.

Councilmembers absent: None.

Staff present: City Administrator Rebecca Bjork, City Attorney Sarah Knecht, City Clerk Services Manager Sarah Gorman.

CEREMONIAL ITEMS

1. Subject: National Preparedness Month September 2023 (120.04) Action: Mayor Rowse read a proclamation that was received by Emergency Services Manager Stacey Rosenberger and Fire Public Education Coordinator Liliana Encinas.

CHANGES TO THE AGENDA
City Administrator Rebecca Bjork announced that public comment would be heard before the consent calendar at today’s meeting.
09/19/2023 Santa Barbara City Council Minutes Page 2 of 6

PUBLIC COMMENT
Members of the Public: Bryan Rosen; Melissa Quigley; Irene Martinez; Edin Enamorado; Aida Valdivia; Richard Bautisa; Revolution Untelevised.

CONSENT CALENDAR (Item Nos. 2 – 7)
The titles of the Ordinances and Resolutions were read.

Motion:

Councilmembers Friedman/Harmon to approve all Consent Calendar items as recommended.

Vote:

Unanimous roll call vote.

2. Subject: Reserve Policy [Ordinance Adoption] (570.03) Recommendation: That Council adopt, by reading of title only, an Ordinance of the Council of the City of Santa Barbara Amending the Santa Barbara Municipal Code by Repealing Chapter 17.40 Pertaining to the Purpose, Accumulation and Use of Funds Within the Harbor Preservation Fund.

Action: Approved the recommendation; Ordinance No. 6123.

3. Subject: Amendment to Section 16.04.120, Local Limitations on Wastewater Strength of Municipal Code Title 16, Liquid and Industrial Waste Disposal [Ordinance Introduction] (540.13)
Recommendation: That Council introduce and subsequently adopt, by reading of title only, an Ordinance of the Council of the City of Santa Barbara Amending the Santa Barbara Municipal Code by Amending Section 16.04.120 Relating to Local Limitations on Wastewater Strength.

Action: Approved the recommendation; Proposed Ordinance (September 19, 2023 Council Agenda Report and any attachments).
09/19/2023 Santa Barbara City Council Minutes Page 3 of 6

4. Subject: Grant of Easement to Southern California Gas Company Related to Existing High-Pressure Gas Line on City Property at Sheffield Reservoir and Stanwood Drive [Resolution; Agreement] (330.03)
Recommendation: That Council:

A. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Authorizing the Public Works Director to Execute a Utility Easement to Southern California Gas Company on the City Property Adjacent to Sheffield Reservoir and Stanwood Drive Right of Way; B. Determine that the project is exempt under California Environmental Quality Act Guideline § 15301 (b); and
C. Approve the Grant of Utility Easement to Southern California Gas Company on City Property Adjacent to Sheffield Reservoir and Stanwood Drive Right of Way and direct the filing of a Notice of Exemption in compliance with California Environmental Quality Act Guideline § 15062.

Action: Approved the recommendations; Resolution No. 23-116; Agreement No. 28,417 (September 19, 2023 Council Agenda Report and any attachments).

5. Subject: Bequest from the William Stephen Wagner 1988 Inter Vivos Trust to the City of Santa Barbara for Exclusive Use and Benefit of the Library Department [Resolution] (570.04)
Recommendation: That Council:

A. Accept a bequest in the amount of $100,000 from the William Stephen Wagner 1988 Inter Vivos Trust for children’s books;
B. Accept any residual remainder, approximately $3,500,000, from the William Stephen Wagner 1988 Inter Vivos Trust for general Library support and special Library projects; and
C. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 23-076 Adopting the Budget for Fiscal Year 2024, Increasing Revenue and Expenditure Appropriation in Fiscal Year 2024 in the Amount of $100,000 in the Library Miscellaneous Trust Fund.

Action: Approved the recommendations; Resolution No. 23-117 (September 19, 2023 Council Agenda Report and any attachments).
09/19/2023 Santa Barbara City Council Minutes Page 4 of 6

6. Subject: Approval to Subordinate the City’s Affordability Covenant on Presidio Park Apartments Located at 420 East De La Guerra Street (640.08) Recommendation: That Council:

A. Approve a request from Belveron Flagship Fund VII REIT Property Owner, L.P., a Delaware limited partnership, to subordinate the City’s affordability covenant as necessary for acquisition of the property located at 420 East De La Guerra Street;
B. Authorize acceptance of City loan payoff in the approximate amount of $10.8 million secured by the property to be credited to the City’s Affordable Housing Fund as a condition to the escrow closing; and
C. Authorize the Community Development Director to execute such agreements, subject to approval as to form by the City Attorney, as necessary.

Speakers:
- Housing and Human Services Manager Laura Dubbels.

Action: Approved the recommendations (September 19, 2023 Council Agenda Report and any attachments).

7. Subject: Authorization to Purchase Recycled Water Membrane Modules for the El Estero Water Resource Center (540.13)
Recommendation: That Council finds it in the City of Santa Barbara’s best interest to waive the formal bidding process as authorized by Municipal Code 4.52.070(L) and authorize the General Services Manager to issue a Purchase Order to Filmtec Corp, a subsidiary corporation of Dupont, in the amount of $356,895 for the purchase of 150 Dupont IntegraTec™ XP 77 UltraFiltration Membrane Modules for use at the El Estero Water Resource Center; and approve expenditures to cover contract change orders for any additional taxes or shipping-related expenses.

Action: Approved the recommendation (September 19, 2023 Council Agenda Report and any attachments).

REPORT FROM THE ORDINANCE COMMITTEE
Ordinance Committee Chair O. Gutierrez reported that Ordinance Committee considered the proposed ordinance regarding the Local Housing Trust Fund; the item will next be considered by the Finance Committee.
09/19/2023 Santa Barbara City Council Minutes Page 5 of 6

PULLED CONSENT ITEMS
There were no items pulled from the Consent Calendar.

COUNCILMEMBER COMMITTEE ASSIGNMENT REPORTS
Councilmember Sneddon reported on their attendance at the following events or made the following comments: 1. COMB meeting; 2. Eastside Library 50 year celebration.

CITY COUNCIL ADMINISTRATIVE AND ATTORNEY REPORTS

CITY ADMINISTRATOR

8. Subject: Paseo Nuevo Redevelopment Options
Recommendation: That Council:

A. Hear a presentation and provide input on public benefit preferences to inform staff negotiations with AB Commercial Real Estate Debt Fund (“AB Commercial”); and
B. Authorize staff to negotiate the terms of a project agreement with AB Commercial and return to Council for approval of the agreement.

Documents:
- September 19, 2023 Council Agenda Report and any attachments. - PowerPoint presentation prepared and made by staff.

Speakers:
- Staff: Community Development Director Eli Issacson; State Street Master Planner Tess Harris; Assistant City Attorney Dan Hentschke; Planning Manager Allison DeBusk.
- Consultant: Dena Beltzer.
- Members of the Public: Robin Elander; Scott San Filippo; Anna Marie Gott; Lee Heller; Frederick Janka.

Discussion:
- Councilmembers’ questions were answered.

Motion:

Councilmembers A. Gutierrez/Harmon to approve the staff recommendation.

Vote:

Unanimous roll call vote.
09/19/2023 Santa Barbara City Council Minutes Page 6 of 6

COUNCIL AND STAFF COMMUNICATIONS

COUNCILMEMBER ENGAGEMENTS
Councilmember Friedman reported on their attendance at the following events or made the following comments: 1. Eastside Library 50th anniversary celebration; 2. Open House for Noah’s Anchorage.

Mayor Pro Tem A. Gutierrez reported on their attendance at the following events or made the following comments: 1. Encouraged Councilmembers to encourage new members of the public in Chambers.

Mayor Rowse reported on their attendance at the following events or made the following comments: 1. With Councilmember O. Gutierrez, with lunch with Japanese Consul General; 2. Memorial for Ron Liechti.

PUBLIC COMMENT (IF NECESSARY)

ADJOURNMENT
Mayor Rowse adjourned the meeting at 4:27 p.m.

Approved and adopted by the City Council of the City of Santa Barbara on October 17, 2023.

SANTA BARBARA CITY COUNCIL SANTA BARBARA

CITY CLERK'S OFFICE
_______________________________ ATTEST: ______________________________

RANDY ROWSE SARAH GORMAN

MAYOR CITY CLERK SERVICES MANAGER

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: October 17, 2023
TO: Mayor and Councilmembers
FROM: Administration, Library
SUBJECT: Library Department Acceptance of Sustainable California Libraries Grant [Resolution]
RECOMMENDATION: That Council:

A. Accept a grant in the amount of $21,750 from the California State Library for programming and educational opportunities focused on sustainability and climate resilience; and
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 23-076, Adopting the Budget for Fiscal Year 2024, to Accept a Grant in the Amount of $21,750 Funded by the California State Library.

DISCUSSION:

Under the Sustainable California Libraries grant opportunity through the California State Library, the Santa Barbara Public Library was awarded $21,750 to host a year-long series of workshops and hands-on learning opportunities to support sustainable living and foster community connections with a focus on gardening, food preservation and healthy eating, repair and mending of various items; and develop a circulating tool collection to support local gardening and repair activities, including gardening tools, bicycle repair kits, and home maintenance and repair tools.

Should Council accept this grant, the Library would offer educational talks on native plants and local conservation efforts, a Fix-It Fair, a bicycle maintenance workshop, instructional classes on mending and upcycling clothing, and workshops on healthy eating through sustainable, local agriculture and preserving food through canning and dehydration. In addition, the Library would work with community educators to offer accessible workshops for beginning gardeners on topics such as starting seeds, vegetable gardening, growing herbs, and composting; and partner with the Parks and Recreation department to manage Agenda Item No. 2
File Code No. 570.04
Council Agenda Report
Library Department Acceptance of Sustainable California Libraries Grant [Resolution] October 17, 2023

a teaching plot in a community garden. Programs would be offered in both English and Spanish to ensure that these opportunities are available to the majority of local residents.

Through these collections and programs, the Library hopes to encourage sustainable living and give residents the tools to live healthy lives and reduce consumption and waste.

BUDGET/FINANCIAL INFORMATION:

By accepting this grant, the Library Department will increase revenue and expenditure appropriation of $21,750 in the Fiscal Year 2024 Library Miscellaneous Grants budget.

PREPARED BY: Kathrin Rosenberger, Administrative Analyst SUBMITTED BY: Jessica Cadiente, Library Director
APPROVED BY: City Administrator's Office
RESOLUTION NO.

A RESOLUTION OF THE COUNCIL OF THE CITY OF
SANTA BARBARA AMENDING RESOLUTION NO. 23-076,
ADOPTING THE BUDGET FOR FISCAL YEAR 2024, TO
ACCEPT A GRANT IN THE AMOUNT OF $21,750 FUNDED
BY THE CALIFORNIA STATE LIBRARY.

WHEREAS, the City was awarded a grant in the amount of $21,750 from the California State Library for programming and educational opportunities focused on sustainability and climate resilience;
WHEREAS, in accordance with the City Charter, the City Administrator filed with the Council a proposed budget for the fiscal year beginning July 1, 2023; WHEREAS, the City Council is required to adopt a budget before the beginning of the fiscal year on July 1, 2023;
WHEREAS, the City Charter provides that at any public meeting after the adoption of the budget, the City Council may amend or supplement the budget by motion adopted by the affirmative votes of at least a majority of the total members of the City Council; and WHEREAS, as authorized by Resolution No. 23-076, this Resolution approves the amendment to the budget as provided herein.

NOW, THEREFORE, be it resolved by the Council of the City of Santa Barbara that:

1. The Council accepts the Sustainable California Libraries Grant in the amount of $21,750.

2. In accordance with the provisions of Section 1205 of the City Charter the budget for fiscal year 2024 (Resolution No. 23-076) is amended to increase revenue appropriations and expenditure appropriation of $21,750 in the Fiscal Year 2024 Library Miscellaneous Grants Fund.

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: October 17, 2023
TO: Mayor and Councilmembers
FROM: Administration Division, Parks and Recreation
SUBJECT: Grant Agreement in the Amount of $2,889,902.32 with the State of California Department of Forestry and Fire Protection (CAL FIRE) for the City of Santa Barbara Wildfire Prevention Project [Resolution] RECOMMENDATION: That Council:

A. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara, State of California, Approving the Application and Accepting Grant Funds of $2,889,902.32 for the City of Santa Barbara Wildfire Prevention Project; and B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 23-076, Adopting the Budget for the Parks and Recreation Department Fiscal Year 2024, to Appropriate State of California Department of Forestry and Fire Protection (Cal Fire) Funds for the Fiscal Year 2024 Wildfire Prevention Project.

DISCUSSION:

Introduction
The Parks and Recreation Department, together with the Fire Department, developed the Wildfire Prevention Project (Project) for 18 open spaces: Rattlesnake Canyon, Cold Spring Trail / Gould Park, Jesusita trail, Hidden Valley Park, Laurel Canyon Park, Skofield Park, Equestrian Circle, La Mesa Park, Sheffield Reservoir, Arroyo Burro Open Space, Barger Canyon Preserve, Parma Park, Honda Valley Park, Elings Park, Hale Park, Franceschi Park, Stevens Park, and the Douglas Family Preserve. The primary goal of the Project is to implement a comprehensive and sustainable approach to open space management and fuels reduction, in accordance with the objectives stated in the City’s 2021 Community Wildfire Protection Plan (CWPP).

Agenda Item No. 3
File Code No. 520.03
Council Agenda Report
Grant Agreement in the Amount of $2,889,902.32 with the State of California Department of Forestry and Fire Protection (CAL FIRE) for the City of Santa Barbara Wildfire Prevention Project [Resolution]
October 17, 2023

Project Description
The Project has two phases: (1) Planning and (2) Implementation. It will build from the Wildland Fire Resiliency Project currently funded through a grant from the State Coastal Conservancy. The Planning phase of the Project includes detailed biological resources reports with a literature review, vegetation mapping, habitat suitability assessment, and a rare plant survey for the 11 open spaces not included in the existing project funded by the State Coastal Conservancy. The planning documents will establish the baseline for existing biological resources, approaches to addressing fuels management objectives, and provide for guided opportunities to undertake native habitat restoration consistent with wildland fire management objectives.

The Implementation phase of the Project includes community meetings and vegetation management work plans for each Project site. The meetings will educate the public on priority areas and hazardous fuel reduction methods, and how a balanced approach will reduce fire risk while avoiding disruption of the natural ecosystem. The meeting will allow the opportunity for public input to the work plan. In addition to the community meetings, City online fire resiliency resources will be updated to: (1) encourage and demonstrate to homeowners the importance of maintaining defensible space around their homes, (2) increase knowledge about fire patterns and fire hazard reduction opportunities at the landscape level, and (3) increase awareness of the management efforts being taken in each open space park.

The vegetation management methods outlined in the workplans will be determined based on the results of the biological assessment reports. The Project is consistent with the City’s CWPP and will demonstrate the City’s commitment to a fire-safe community.

State of California Department of Forestry and Fire Protection (CAL FIRE) Grant On March 14, 2023, Parks and Recreation and Fire Departments applied for a $2,889,902 grant through the State of California Department of Forestry and Fire Protection (CAL FIRE), Wildfire Prevention Grants Program. On July 26, 2023, City staff were notified of intent to award from CAL FIRE. The CAL FIRE grant terms require the City Council to adopt a resolution approving the execution of the grant agreement.

BUDGET/FINANCIAL INFORMATION:

The total Project cost is $2,889,902. The Project will expand efforts undertaken as part of the Hazardous Fuels Mitigation Project currently underway and funded through a $525,000 grant from the State Coastal Conservancy. Together, these two grants will support the advancement of the City’s CWPP.

Council Agenda Report
Grant Agreement in the Amount of $2,889,902.32 with the State of California Department of Forestry and Fire Protection (CAL FIRE) for the City of Santa Barbara Wildfire Prevention Project [Resolution]
October 17, 2023

SUSTAINABILITY IMPACT:

This Project aims to reduce fire risk while avoiding disruption of the natural ecosystem, taking an active step in making the City of Santa Barbara a more fire-wise and resilient community. The Project vision and approach is long term. This Project will support a comprehensive and sustainable approach to hazardous fuels management, particularly through creation of biological planning documents. The planning documents created as part of this Project will guide and inform long-term work plans within City open spaces.

A copy of the agreement may be requested from the Parks and Recreation Department for public review. Please contact Monique O’Conner at
[email protected].

PREPARED BY: Monique O’Conner, Associate Park Planner
SUBMITTED BY: Jill E. Zachary, Parks and Recreation Director APPROVED BY: City Administrator's Office
RESOLUTION NO. _____

A RESOLUTION OF THE COUNCIL OF THE CITY OF

SANTA BARBARA, STATE OF CALIFORNIA,

APPROVING THE APPLICATION AND ACCEPTING
GRANT FUNDS OF $2,889,902.32 FOR THE CITY OF

SANTA BARBARA WILDFIRE PREVENTION

PROJECT
WHEREAS, the Governor of the State of California in cooperation with the California State Legislature has enacted State of California Climate Investment, which provides funds to the State of California and its political subdivisions for fire prevention programs; and
WHEREAS, the State Department of Forestry and Fire Protection (CAL FIRE) has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures governing application by local agencies, non-profit organizations, and others under the program; and WHEREAS, the City of Santa Barbara (City) desires to enter into an agreement with the State of California to carry out the City of Santa Barbara Wildland Fire Resiliency Project (Project).

NOW, THEREFORE, be it resolved that the Council of the City of Santa Barbara:

1. Approves the filing of an application for “California Climate Investments Wildfire Prevention Grants Program;” and

2. Certifies that City has or will have sufficient funds to operate and maintain the Project; and,

3. Certifies that funds under the jurisdiction of the Council of the City of Santa Barbara are available to begin the Project.

4. Certifies that City will expend grant funds prior to March 15, 2029.

5. Appoints the City’s Parks and Recreation Director or a designee, to conduct all negotiations, execute and submit all documents including, but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the Project.

RESOLUTION NO. _____

A RESOLUTION OF THE COUNCIL OF THE CITY OF
SANTA BARBARA AMENDING RESOLUTION NO. 23-076,

ADOPTING THE BUDGET FOR THE PARKS AND
RECREATION DEPARTMENT FISCAL YEAR 2024, TO

APPROPRIATE STATE OF CALIFORNIA DEPARTMENT

OF FORESTRY AND FIRE PROTECTION (CAL FIRE)
FUNDS FOR THE FISCAL YEAR 2024 WILDFIRE
PREVENTION PROJECT.

WHEREAS, in accordance with the City Charter, the City Administrator filed with the Council a proposed budget for the fiscal year beginning July 1, 2023; WHEREAS, the City Council is required to adopt a budget before the beginning of the fiscal year on July 1, 2023;
WHEREAS, the City Charter provides that at any public meeting after the adoption of the budget, the City Council may amend or supplement the budget by motion adopted by the affirmative votes of at least a majority of the total members of the City Council; and WHEREAS, as authorized by Resolution No. 23-076, this Resolution approves the amendment to the budget as provided herein.

NOW, THEREFORE, be it resolved by the Council of the City of Santa Barbara that in accordance with the provisions of Section 1205 of the City Charter, the budget for the fiscal year 2024, as adopted by Resolution No. 23-076, is hereby amended as follows:

1. The Council approves an increase in revenue and expenditure appropriations in the Parks and Recreation Department Fiscal Year 2024 Miscellaneous Grants Fund in the amount of $2,889,902.32, funded by 2023 State of California Department of Forestry and Fire Protection (CAL FIRE) grant funds, for the proposed Wildfire Prevention Project coordinated by the Parks and Recreation and Fire Departments.

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: October 17, 2023
TO: Mayor and Councilmembers
FROM: Accounting Division, Finance Department
SUBJECT: Fiscal Year 2024 Interim Financial Statements for the Two Months Ended August 31, 2023
RECOMMENDATION:

That Council accept the Fiscal Year 2024 Interim Financial Statements for the Two Months Ended August 31, 2023.

DISCUSSION:

The interim financial statements for the two months ended August 31, 2023 (16.6% of the fiscal year) are attached. The interim financial statements include budgetary activity in comparison to actual activity for the General Fund, Enterprise Funds, Internal Service Funds, and select Special Revenue Funds.

ATTACHMENT: Interim Financial Statements for the Two Months Ended August 31, 2023
PREPARED BY: Nathalie Lecolley, Controller
SUBMITTED BY: Keith DeMartini, Finance Director
APPROVED BY: City Administrator's Office
Agenda Item No. 4
File Code No. 250.02
ATTACHMENT 1
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
GENERAL FUND (pages 3-7)
Revenue 171,754,241 21,464,601 503 150,290,142 12.5% 21,480,807 Expenditures 183,549,935 26,696,132 6,681,231 150,172,572 18.2% 22,875,121 Addition to / (use of) reserves (5,231,531) (11,795,694) (6,681,734) (1,394,314) MEASURE C (pages 3-7)
Revenue 31,900,000 5,582,515 - 26,317,485 17.5% 5,829,041 Expenditures 46,837,855 7,806,309 - 39,031,546 16.7% 4,733,236 Addition to / (use of) reserves (2,223,794) (14,937,855) - 1,095,806 SOLID WASTE FUND (page 9)
Revenue 38,162,021 6,268,340 - 31,893,681 16.4% 5,580,891 Expenditures 38,622,065 4,267,472 18,121,257 16,233,335 58.0% 5,066,044 Addition to / (use of) reserves 2,000,868 (460,044) (18,121,257) 514,847 WATER OPERATING FUND (page 10)
Revenue 74,712,846 11,076,000 - 63,636,846 14.8% 12,657,337 Expenditures 77,359,052 8,172,802 5,112,630 64,073,620 17.2% 7,765,924 Addition to / (use of) reserves 2,903,198 (2,646,206) (5,112,630) 4,891,413 WASTEWATER OPERATING FUND (page 11)
Revenue 29,143,452 4,605,009 - 24,538,443 15.8% 4,455,761 Expenditures 30,395,949 3,835,891 3,165,637 23,394,421 23.0% 3,546,540 Addition to / (use of) reserves 769,118 (1,252,497) (3,165,637) 909,221 DOWNTOWN PARKING FUND (page 12)
Revenue 11,363,643 1,834,827 - 9,528,817 16.1% 1,730,051 Expenditures 12,011,205 1,731,053 1,801,701 8,478,451 29.4% 1,376,222 Addition to / (use of) reserves 103,774 (647,562) (1,801,701) 353,829 AIRPORT OPERATING FUND (page 13)
Revenue 29,944,075 4,242,519 - 25,701,556 14.2% 4,123,653 Expenditures 31,223,042 4,185,576 3,767,212 23,270,254 25.5% 3,285,906 Addition to / (use of) reserves 56,943 (1,278,967) (3,767,212) 837,746 GOLF COURSE FUND (page 14)
Revenue 4,206,765 942,849 - 3,263,916 22.4% 833,855
Expenditures 3,787,018 464,690 2,777,038 545,291 85.6% 400,058 Addition to / (use of) reserves 478,159 419,747 (2,777,038) 433,797 FACILITIES MANAGEMENT FUND (page 15)
Revenue 7,296,218 1,137,010 - 6,159,209 15.6% 1,123,455 Expenditures 7,592,543 1,084,688 590,304 5,917,551 22.1% 974,037 Addition to / (use of) reserves 52,322 (296,325) (590,304) 149,418

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
Summary by Fund
For One Month Ended August 31, 2023 (16.66% of Fiscal Year)

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
Summary by Fund
For One Month Ended August 31, 2023 (16.66% of Fiscal Year) FLEET REPLACEMENT FUND (page 16)
Revenue 5,387,373 976,249 - 4,411,124 18.1% 759,501
Expenditures 7,837,741 83,848 1,526,780 6,227,114 20.5% 60,421 Addition to / (use of) reserves 892,401 (2,450,368) (1,526,780) 699,080 FLEET MAINTENANCE FUND (page 17)
Revenue 3,282,335 535,098 - 2,747,236 16.3% 561,840
Expenditures 3,566,669 567,435 448,021 2,551,213 28.5% 441,899 Addition to / (use of) reserves (32,336) (284,334) (448,021) 119,941 SELF INSURANCE TRUST FUND (page 18)
Revenue 17,330,117 2,937,895 - 14,392,222 17.0% 2,174,478 Expenditures 20,103,670 2,112,367 1,145,901 16,845,402 16.2% 2,883,380 Addition to / (use of) reserves 825,528 (2,773,553) (1,145,901) (708,902) INFORMATION TECHNOLOGY FUND (page 19)
Revenue 6,537,548 1,036,061 - 5,501,487 15.8% 839,667
Expenditures 6,718,420 1,533,361 104,557 5,080,502 24.4% 940,727 Addition to / (use of) reserves (497,300) (180,872) (104,557) (101,060) WATERFRONT OPERATING FUND (page 20)
Revenue 19,027,470 3,976,909 - 15,050,561 20.9% 3,581,683 Expenditures 19,337,385 3,411,079 1,391,404 14,534,902 24.8% 2,894,688 Addition to / (use of) reserves 565,830 (309,915) (1,391,404) 686,995 SANTA BARBARA CLEAN ENERGY FUND (page 21)
Revenue 47,660,583 1,820,139 - 45,840,444 3.8% 1,631,073 Expenditures 39,580,699 989,994 1,536,535 37,054,171 6.4% 565,697 Addition to / (use of) reserves 830,145 8,079,884 (1,536,535) 1,065,376 ENERGY AND CLIMATE MANAGEMENT FUND (page 22)
Revenue 3,078,032 479,135 - 2,598,897 15.6% 427,733
Expenditures 3,607,296 342,167 281,264 2,983,865 17.3% 195,603 Addition to / (use of) reserves 136,968 (529,264) (281,264) 232,131

TOTAL FOR ALL FUNDS
Revenue 500,786,719 68,915,156 503 431,872,066 13.8% 67,790,826 Expenditures 532,130,545 67,284,864 48,451,473 416,394,208 21.7% 58,005,502 Addition to / (use of) reserves 1,630,292 (31,343,826) (48,451,976) 9,785,324 ** It is City policy to adopt a balanced budget. In most cases, encumbrance balances exist at year-end. These encumbrance balances are obligations of each fund and must be reported at the beginning of each fiscal year. In addition, a corresponding appropriations entry must be made in order to accommodate the 'carried-over' encumbrance amount.

Most differences between budgeted annual revenues and expenses are due to these encumbrance carryovers.

Revised YTD Remaining Percent Previous Change Over
Budget Actual Balance Received YTD Prior Year
TAXES
Sales and Use 30,650,000 5,438,247 25,211,753 17.7% 5,197,277 4.6% Measure C Sales Tax 31,900,000 5,582,515 26,317,485 17.5% 5,829,041 -4.2% Property Taxes 46,371,460 - 46,371,460 0.0% - 0.0%
Utility Users Tax 7,375,415 1,124,604 6,250,811 15.2% 1,389,211 -19.0% Transient Occupancy Tax 27,500,000 5,607,153 21,892,847 20.4% 5,981,607 -6.3% Business License 2,850,000 140,194 2,709,806 4.9% 329,022 -57.4% Cannabis Excise Tax 1,518,910 192,340 1,326,570 12.7% 243,740 -21.1% Real Property Transfer Tax 1,200,000 133,951 1,066,049 11.2% 188,785 -29.0% Total Tax Revenues 18,219,004 149,365,785 131,146,781 12.2% 19,158,684 -4.9%

LICENSES & PERMITS
Licenses & Permits 233,310 36,220 197,090 15.5% 15,381 135.5% Total 36,220 233,310 197,090 15.5% 15,381 135.5%

FINES & FORFEITURES
Police 2,346,201 203,854 2,142,347 8.7% 124,989 63.1%
Other Fines & Forfeitures 664,600 17,309 647,291 2.6% 287,681 -94.0% Total 221,163 3,010,801 2,789,638 7.3% 412,670 -46.4%

USE OF MONEY & PROPERTY
Investment Income 1,456,485 323,639 1,132,846 22.2% 161,747 100.1% Rents & Concessions 1,584,288 214,365 1,369,923 13.5% 233,803 -8.3% Total 538,003 3,040,773 2,502,770 17.7% 395,550 36.0%

INTERGOVERNMENTAL
Library 943,479 - 943,479 0.0% - 0.0%
Fire 1,500,000 3,442 1,496,558 0.2% - 0.0%
Other Intergovernmental 565,734 133,679 432,055 23.6% 46,606 186.8% Total 137,121 3,009,213 2,872,091 4.6% 46,606 194.2%

FEES & SERVICE CHARGES
Community Development 7,101,000 1,218,534 5,882,466 17.2% 1,161,936 4.9% Parks & Recreation 4,400,928 1,446,812 2,954,116 32.9% 1,243,658 16.3% Other Service Charges 2,749,281 519,494 2,229,787 18.9% 792,785 -34.5% Total 3,184,841 14,251,209 11,066,369 22.3% 3,198,379 -0.4%

OTHER REVENUES
Interfund Charges & Reimbursement 13,289,997 2,116,147 11,173,850 15.9% 1,611,173 31.3% Overhead Indirect Allocations 9,380,779 1,549,043 7,831,736 16.5% 1,609,026 -3.7% Interfund Transfers 1,073,272 109,067 964,205 10.2% 67,069 62.6% Interfund Loans 24,140 - 24,140 0.0% 4,023 -100.0%
Miscellenous 406,583 1,337 405,246 0.3% 20,164 -93.4%
Donations 110,509 582 109,927 0.5% 428 36.0%
Franchise Fees 6,457,869 934,587 5,523,282 14.5% 770,695 21.3% Total 4,710,763 30,743,149 26,032,386 15.3% 4,082,578 15.4% Subtotal Non-Tax Revenues 8,828,112 54,288,456 45,460,343 16.3% 8,151,164 8.3% TOTAL REVENUES 27,047,116 203,654,241 176,607,124 13.3% 27,309,848 -1.0%

CITY OF SANTA BARBARA
General Fund
Interim Statement of Budgeted and Actual Revenues
For One Month Ended August 31, 2023 (16.66% of Fiscal Year)

YTD
Expended
Revised YTD Encum- Remaining and Previous
Budget Actual brances Balance Encumbered YTD

GENERAL GOVERNMENT
Mayor & City Council
MAYOR & CITY COUNCIL 1,153,795 2,936 181,581 969,278 16.0% 154,091 ARTS AND COMMUNITY PROMOTIONS 2,251,993 355,884 1, 836,813 53.0% 2,922 059,296 Total 3,405,788 537,465 2, 839,749 40. 028,574 4% 157,013 City Attorney
CITY ATTORNEY 11,229 67,375 - 56,146 16.7% -
CITY ATTORNEY-ADMINISTRATION 1,340,439 169,557 229,671 941,211 29.8% 166,492 CITY ATTORNEY-ADVISORY 1,520,824 22,100 211,819 1, 15. 286,905 4% 234,894 CITY ATTORNEY-CIVIL LITIGATION 1,701,377 - 207,060 1, 12. 494,317 2% 191,685 CITY ATTORNEY-CODE ENFORCEMENT 79,696 1,877,769 35,000 1, 6.1% 63,558 763,073 Total 6,507,784 679,361 5, 286,771 14. 541,652 8% 656,628 Administration
CITY ADMINISTRATOR 2,590,934 343,813 2, 127,423 18. 119,698 2% 301,280 CITY TV 81,191 656,271 42,493 532,586 18.8% 119,137
CITY CLERK 812,245 46,433 119,238 20.4% 97,183 646,574
Total 4,059,449 544,242 3, 216,349 18. 298,859 7% 517,600 Human Resources
HUMAN RESOURCES 2,453,643 320,228 1, 341,661 27. 791,754 0% 300,490 EMPLOYEE RELATIONS 43,079 351,492 101,561 41.2% 41,399 206,852 EMPLOYEE DEVELOPMENT 1,512 90,234 3,621 85,101 5.7% 2,649 Total 2,895,369 364,819 2, 446,843 28. 083,707 0% 344,538 Finance
ADMINISTRATION 49,932 346,675 483 14.5% 47,798 296,260
REVENUE & CASH MANAGEMENT 94,646 983,660 39,282 849,732 13.6% 104,378 CASHIERING & COLLECTION 97,230 773,844 - 12.6% 88,120 676,614 LICENSES & PERMITS 982,237 100,057 264,708 37.1% 93,484 617,472 BUDGET MANAGEMENT 895,252 9,401 104,709 12.7% 86,702 781,142 ACCOUNTING 1,086,039 75,644 169,279 841,116 22.6% 134,399 PAYROLL 80,145 477,161 - 16.8% 73,314 397,016
ACCOUNTS PAYABLE 44,815 262,472 - 17.1% 43,608 217,658
CITY BILLING & CUSTOMER SERVICE 98,645 906,178 - 10.9% 92,555 807,533 PURCHASING 775,791 103 122,577 653,112 15.8% 131,445
CENTRAL WAREHOUSE 32,988 224,348 - 14.7% 38,606 191,360 MAIL SERVICES 24,151 173,654 5,674 17.2% 24,553 143,829 Total 1, 7,887,312 019,172 6, 395,295 17. 472,844 9% 958,961 TOTAL GENERAL GOVERNMENT 3, 24,755,701 2, 145,059 19, 185,007 21.5% 425,636 2,634,740

CITY OF SANTA BARBARA
General Fund
Interim Statement of Appropriations, Expenditures and Encumbrances For One Month Ended August 31, 2023 (16.66% of Fiscal Year)

YTD
Expended
Revised YTD Encum- Remaining and Previous
Budget Actual brances Balance Encumbered YTD

CITY OF SANTA BARBARA
General Fund
Interim Statement of Appropriations, Expenditures and Encumbrances For One Month Ended August 31, 2023 (16.66% of Fiscal Year)

PUBLIC SAFETY
Police
CHIEF'S STAFF 2,595,149 5,447 411,469 2, 16. 178,233 1% 201,008 BUSINESS OFFICE 948,093 1,711 115,704 12.4% 88,111 830,678 RECORDS BUREAU 2,124,211 15,966 256,495 1, 12. 851,750 8% 247,669 STRATEGIC OPERATIONS AND PERSONNEL 1,501,653 6,610 264,861 1, 18. 230,182 1% 291,527 PROPERTY ROOM 289,940 42,805 - 14.8% 40,687 247,135
TRAINING, RECRUITMENT AND WELLNESS 4,532,964 357,093 4, 172,917 11. 002,954 7% 246,518 RANGE AND EQUIPMENT 2,873,961 299,999 1, 934,272 42. 639,691 9% 245,127 COMMUNITY & MEDIA RELATIONS 213,986 26,159 - 12.2% 24,692 187,827 INFORMATION TECHNOLOGY/CRIME ANALYSIS 1,866,758 168,436 1, 212,339 20. 485,984 4% 217,350 CRIMINAL INVESTIGATIONS & INTERNAL OP'S 8,357,836 5,173 967,695 7, 11. 384,968 6% 869,221 CRIME LAB 192,961 26,194 - 13.6% 24,079 166,767
FIELD OPERATIONS DIVISION 24,047,070 3, 36,867 345,308 14.1% 20,664,895 3,163,653 TRAFFIC 945,346 18,014 133,287 16.0% 86,003 794,045
SPECIAL EVENTS 663,763 26,636 343,591 293,535 55.8% 265,039 STREET CRIMES UNIT 2,423,619 - 221,310 2, 9.1% 202,308 242,716 SPECIAL ENFORCEMENT TEAM 426,323 20,706 - 4.9% 38,067 405,617 PARKING AND STREET SWEEPING 491,120 44,889 - 9.1% 70,825 446,231 PARKING ENFORCEMENT 1,068,289 83,151 - 7.8% 985,138 101,935 COMBINED COMMUNICATIONS CENTER 3,769,483 - 610,473 3, 16. 159,010 2% 505,061 ANIMAL CONTROL 1,034,843 87,937 508,334 57.6% 66,301 438,572 Total 7, 60,367,368 1, 827,564 50, 944,286 16.2% 595,518 7,035,590 Fire
ADMINISTRATION 1,681,732 - 292,561 1, 17. 389,171 4% 189,814 EMERGENCY SERVICES AND PUBLIC ED 437,760 65,040 - 14.9% 83,156 372,720 PREVENTION 1,315,533 525 188,257 1, 14. 126,751 4% 202,099 WILDLAND FIRE MITIGATION PROGRAM 975,722 93,708 34,997 13.2% 58,253 847,016 OPERATIONS 25,911,035 4, 465,485 134,378 17.8% 21,311,171 4,256,599 TRAINING AND RECRUITMENT 951,609 7,920 149,989 793,700 16.6% 112,519 ARFF 3,164,463 - 575,601 2, 18. 588,862 2% 516,725
Total 5, 34,437,852 830,640 177,820 17.4% 28,429,392 5,419,166 TOTAL PUBLIC SAFETY 13, 94,805,221 2, 658,204 79, 122,106 16.6% 024,911 12,454,755

PUBLIC WORKS
Public Works
ADMINISTRATION 1,728,007 15,898 238,972 1, 14. 473,137 7% 204,322 ENGINEERING SVCS 9,014,644 1, 41,892 172,935 7, 13. 799,818 5% 856,309 PUBLIC RT OF WAY MGMT 2,112,717 28,543 286,614 1, 14. 797,560 9% 245,528 ENVIRONMENTAL PROGRAMS 752,417 32,650 77,860 14.7% 65,088 641,907 WATER RESOURCES 25,569 4,262 - 21,308 16.7% -
Total 1, 13,633,355 735,432 164,194 13.9% 11,733,729 1,371,247 TOTAL PUBLIC WORKS 1, 13,633,355 735,432 164,194 13.9% 11,733,729 1,371,247

YTD
Expended
Revised YTD Encum- Remaining and Previous
Budget Actual brances Balance Encumbered YTD

CITY OF SANTA BARBARA
General Fund
Interim Statement of Appropriations, Expenditures and Encumbrances For One Month Ended August 31, 2023 (16.66% of Fiscal Year)

COMMUNITY SERVICES
Parks & Recreation
REC PROGRAM MGMT 1,381,894 30,022 220,377 1, 18. 131,495 1% 158,393 FACILITIES & SPECIAL EVENTS 2,090,050 277,667 1, 330,505 29. 481,878 1% 223,604 YOUTH ACTIVITIES 1,611,551 9,192 340,507 1, 21. 261,852 7% 394,606 ACTIVE ADULTS 1,039,085 6,371 225,966 806,748 22.4% 205,408 AQUATICS 1,953,262 54,317 608,162 1, 33. 290,784 9% 526,649 SPORTS 881,635 198,590 169,377 513,667 41.7% 147,678
TENNIS 580,339 98,360 157,852 44.1% 85,928 324,128
NEIGHBORHOOD & OUTREACH SERV 1,296,583 17,736 194,515 1, 16. 084,331 4% 171,677 ADMINISTRATION 1,474,716 881 207,904 1, 14. 265,931 2% 178,950 PROJECT MANAGEMENT TEAM 878,707 20,942 121,878 16.3% 96,672 735,888 PARK OPERATIONS MANAGEMENT 1,250,419 5,455 188,374 1, 15. 056,590 5% 153,316 GROUNDS & FACILITIES MAINTENANCE 6,783,208 975,830 5, 237,612 17. 569,765 9% 812,265 FORESTRY 1,984,435 92,324 247,679 1, 17. 644,432 1% 209,980 BEACH MAINTENANCE 176,154 28,067 21,216 28.0% 19,569 126,871 MEDIANS PARKWAYS & CONTRACTS 551,350 68,422 256,276 58.9% 58,513 226,652 Total 4, 23,933,387 1, 002,298 18, 410,078 22.6% 521,011 3,443,208 Library
ADMINISTRATION 1,086,543 253 146,032 940,258 13.5% 105,437 CENTRAL LIBRARY 5,111,149 10,834 711,140 4, 14. 389,175 1% 752,485 EASTSIDE LIBRARY 585,927 50,878 4,111 9.4% 43,033 530,938 LIBRARY ON THE GO 279,290 22,124 - 7.9% 17,910 257,166
ADULT EDUCATION 368,863 42,900 - 11.6% 4,285 325,963
Total 7,431,772 15,198 973,074 6, 13. 443,500 3% 923,149 TOTAL COMMUNITY SERVICES 4, 31,365,159 1, 975,372 24, 425,276 20.4% 964,511 4,366,358

COMMUNITY DEVELOPMENT
Community Development
ADMINISTRATION 2,295,105 79,126 310,400 1, 17. 905,579 0% 268,737 RENTAL HOUSING MEDIATION 353,565 48,803 330 13.9% 46,306 304,432 HUMAN SERVICES 984,325 123,797 397,261 52.9% 3,823 463,267 LONG RANGE PLAN & SPEC STUDY 1,064,257 1,097 152,758 910,403 14.5% 151,731 DEVEL & ENVIRONMENTAL REVIEW 1,897,354 7,603 256,090 1, 13. 633,661 9% 229,472 ZONING INFO & ENFORCEMENT 1,678,785 14,407 205,608 1, 13. 458,770 1% 210,305 DESIGN REV & HIST PRESERVATION 1,708,212 3,369 236,224 1, 14. 468,618 0% 230,236 BLDG INSP & CODE ENFORCEMENT 1,947,645 55,690 266,403 1, 16. 625,551 5% 195,735 RECORDS ARCHIVES & CLER SVCS 759,957 39,206 113,679 607,072 20.1% 101,255 BLDG COUNTER & PLAN REV SVCS 2,877,157 336,795 2, 137,918 16. 402,444 5% 297,368 CODE COMPLIANCE 972,361 191 128,194 13.2% 72,439 843,976 Total 2, 16,538,722 178,750 736,198 17.6% 13,623,774 1,807,406 TOTAL COMMUNITY DEVELOPMENT 2, 16,538,722 178,750 736,198 17.6% 13,623,774 1,807,406

YTD
Expended
Revised YTD Encum- Remaining and Previous
Budget Actual brances Balance Encumbered YTD

CITY OF SANTA BARBARA
General Fund
Interim Statement of Appropriations, Expenditures and Encumbrances For One Month Ended August 31, 2023 (16.66% of Fiscal Year)

SUSTAINABILITY AND RESILIENCE
Sustainability and Resilience
ADMINISTRATION 58,635 1,105 48,451 9,079 84.5% 19,241
Total 1,105 58,635 48,451 9,079 84.5% 19,241
TOTAL SUSTAINABILITY AND RESILIENCE 1,105 58,635 48,451 9,079 84.5% 19,241

NON-DEPARTMENTAL
Non-Departmental
ANTICIPATED SALARY SAVINGS (6,000,000) - - (6, 0.0% - 000,000) TRANSFERS OUT 4,228,142 - 117,150 4, 2.8% 110,992 118,957 CAPITAL OUTLAY TRANSFER 50,782,855 8, - 691,370 17.1% 42,091,485 4,835,652 APPROP. RESERVE 220,000 - - 0.0% - 220,000
Total 8, 49,230,997 - 808,520 17.9% 40,422,477 4,954,609 TOTAL NON-DEPARTMENTAL 8, 49,230,997 - 808,520 17.9% 40,422,477 4,954,609 TOTAL EXPENDITURES 34,502,441 230,387,790 6, 681,231 17.9% 27,608,356 189,204,118 ** The legal level of budgetary control is at the department level for the General Fund. Therefore, as long as the department as a whole is within budget, budgetary compliance has been achieved. The City actively monitors the budget status of each department and takes measures to address potential over budget situations before they occur.

For Enterprise and Internal Service Funds, the level of budgetary control is at the fund level. The City also monitors and addresses these fund types for potential over budget situations.

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

TRAFFIC SAFETY FUND
Revenue 245,000 33,794 - 211,206 13.8% -
Expenditures 245,000 33,794 - 211,206 13.8% -
Revenue Less Expenditures - - - - -

CREEK RESTORATION/WATER QUALITY IMPRVMT
Revenue 6,047,071 1,174,809 - 4,872,262 19.4% 1,224,867 Expenditures 6,904,602 802,566 872,161 5,229,875 24.3% 596,516 Revenue Less Expenditures 372,242 (857,531) (8 (357,612) 72,161) 628,351

COMMUNITY DEVELOPMENT BLOCK GRANT
Revenue 2,103,297 183,538 - 1,919,759 8.7% 7,132
Expenditures 2,092,104 33,718 277,038 1,781,348 14.9% 49,826 Revenue Less Expenditures 149,820 11,193 (2 138,411 77,038) (42,694)

COUNTY LIBRARY
Revenue 222,458 252 - 222,206 0.1% 518
Expenditures 492,344 43,809 3,094 445,440 9.5% 55,188
Revenue Less Expenditures (43,557) (269,886) (3,094) (2 (54,670) 23,235)

STREETS FUND
Revenue 13,231,712 2,211,867 - 11,019,845 16.7% 2,008,853 Expenditures 14,409,333 2,655,306 187,120 11,566,907 19.7% 1,951,485 Revenue Less Expenditures (443, (1,177,621) (1 439) (547,062) 87,120) 57,368

MEASURE A FUND
Revenue 5,298,579 489,922 - 4,808,657 9.2% 484,338
Expenditures 6,153,018 1,115,608 525,387 4,512,023 26.7% 617,776 Revenue Less Expenditures (625, (854,439) (5 686) 296,634 25,387) (133,438)

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
Special Revenue Funds
For One Month Ended August 31, 2023 (16.66% of Fiscal Year)

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Service charges 37,623,904 6,080,515 - 31,543,389 16.2% 5,535,442 Other Fees & Charges 355,650 6,792 - 348,858 1.9% 6,750 Investment Income 130,300 29,253 - 101,047 22.5% 13,181 Grants 23,279 151,250 - (127,971) 649.7% 23,279
Miscellaneous 28,888 529 - 28,359 1.8% 2,239
TOTAL REVENUES 6,268,340 38,162,021 - 31,893,681 16.4% 5,580,891

EXPENSES
Salaries & Benefits 2,021,072 273,154 - 1,747,918 13.5% 211,137 Materials, Supplies & Services 34,921,958 3,957,310 17,757,708 13,206,939 62.2% 4,806,237 Special Projects 1,292,874 26,873 303,942 962,059 25.6% 17,476 Transfers-Out 50,000 8,333 - 41,667 16.7% 8,333
Capital Outlay Transfers - - - - 0% 162
Equipment 272,744 1,802 59,606 211,336 22.5% 22,698
Other 40,000 - - 40,000 0.0% -
Appropriated Reserve 23,417 - - 23,417 0.0% -
TOTAL EXPENSES 4,267,472 38,622,065 18,121,257 16,233,335 58.0% 5,066,044 Revenue Less Expense 2,000,868 (460,044) (18,121,257) 15,660,345 514,847

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For One Month Ended August 31, 2023 (16.66% of Fiscal Year)

SOLID WASTE FUND

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Water Sales- Metered 61,627,176 9,991,107 - 51,636,069 16.2% 11,240,074 Service Charges 251,460 40,082 - 211,378 15.9% 70,364
Cater JPA Treatment Charges 2,400,000 (174) - 2,400,174 0.0% - Investment Income 1,915,150 402,083 - 1,513,067 21.0% 208,465 Grants - (16,846) - 16,846 0% -
Rents & Concessions - - - - 0% -
Reimbursements 8,386,167 632,116 - 7,754,051 7.5% 1,117,847 Miscellaneous 132,893 27,631 - 105,262 20.8% 20,588
TOTAL REVENUES 11,076,000 74,712,846 - 63,636,846 14.8% 12,657,337

EXPENSES
Salaries & Benefits 14,359,118 2,095,353 - 12,263,765 14.6% 1,895,830 Materials, Supplies & Services 26,552,284 2,178,557 4,918,004 19,455,724 26.7% 1,884,046 Special Projects 840,997 22,281 82,917 735,799 12.5% 314 Water Purchases 9,800,000 1,238,870 - 8,561,130 12.6% 1,630,031 Debt Service 9,188,111 - - 9,188,111 0.0% -
Capital Outlay Transfers 15,706,950 2,617,825 - 13,089,125 16.7% 2,346,698 Equipment 315,891 10,033 60,932 244,926 22.5% 1,875
Capitalized Fixed Assets 411,900 9,223 45,777 356,900 13.4% 6,471 Other 33,800 660 5,000 28,140 16.7% 660
Appropriated Reserve 150,000 - - 150,000 0.0% -
TOTAL EXPENSES 8,172,802 77,359,052 5,112,630 64,073,620 17.2% 7,765,924 Revenue Less Expense 2,903,198 (2,646,206) (5,112,630) (436,773) 4,891,413 NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For One Month Ended August 31, 2023 (16.66% of Fiscal Year)

WATER OPERATING FUND
from the operating fund is shown in the Capital Transfers.

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Service Charges 28,099,437 4,436,648 - 23,662,789 15.8% 4,304,235 Fees 613,443 73,791 - 539,652 12.0% 100,984
Investment Income 364,500 81,713 - 282,787 22.4% 39,196 Rents & Concessions 61,072 12,856 - 48,216 21.1% 8,167
Miscellaneous 5,000 - - 5,000 0.0% 3,179
TOTAL REVENUES 4,605,009 29,143,452 - 24,538,443 15.8% 4,455,761

EXPENSES
Salaries & Benefits 9,225,935 1,344,594 - 7,881,341 14.6% 1,232,141 Materials, Supplies & Services 11,912,757 1,458,960 2,668,258 7,785,539 34.6% 1,177,385 Special Projects 1,338,161 8,640 417,521 912,000 31.8% - Debt Service 3,552,087 341,981 - 3,210,106 9.6% 341,981 Capital Outlay Transfers 4,056,315 676,053 - 3,380,263 16.7% 790,509 Equipment 161,195 4,151 25,403 131,642 18.3% 3,012
Capitalized Fixed Assets 145,398 - 47,955 97,443 33.0% - Other 4,100 1,513 6,500 (3,913) 195.4% 1,513
TOTAL EXPENSES 3,835,891 30,395,949 3,165,637 23,394,421 23.0% 3,546,540 Revenue Less Expense 769,118 (1,252,497) (3,165,637) 1,144,022 909,221 NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For One Month Ended August 31, 2023 (16.66% of Fiscal Year)

WASTEWATER OPERATING FUND
from the operating fund is shown in the Capital Transfers.

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Improvement Tax 1,000,000 121,469 - 878,531 12.1% 253,036 Parking Fees 9,023,365 1,466,040 - 7,557,325 16.2% 1,294,789 Other Fees & Charges 15,606 - - 15,606 0.0% -
Investment Income 77,000 19,883 - 57,117 25.8% 6,558
Rents & Concessions 374,590 58,410 - 316,181 15.6% 27,293 Miscellaneous 170,183 51,875 - 118,308 30.5% 29,418
Operating Transfers-In 702,899 117,150 - 585,749 16.7% 118,957 TOTAL REVENUES 1,834,827 11,363,643 - 9,528,817 16.1% 1,730,051

EXPENSES
Salaries & Benefits 5,769,667 849,779 - 4,919,888 14.7% 728,452 Materials, Supplies & Services 4,716,200 722,704 1,312,814 2,680,682 43.2% 526,581 Special Projects 575,730 3,988 488,887 82,855 85.6% -
Transfer-Out 4,600 - - 4,600 0.0% -
Capital Outlay Transfers 905,000 150,833 - 754,167 16.7% 120,181 Equipment 30,008 3,748 - 26,260 12.5% 1,007
Appropriated Reserve 10,000 - - 10,000 0.0% -
TOTAL EXPENSES 1,731,053 12,011,205 1,801,701 8,478,451 29.4% 1,376,222 Revenue Less Expense 103,774 (647,562) (1,801,701) 1,050,365 353,829 NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For One Month Ended August 31, 2023 (16.66% of Fiscal Year)

DOWNTOWN PARKING FUND
from the operating fund is shown in the Capital Transfers.

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Leases-Commercial/Industrial 5,500,077 917,108 - 4,582,969 16.7% 791,906 Leases-Terminal 10,778,396 1,407,383 - 9,371,013 13.1% 1,547,220 Leases-Non-Commercial Aviation 4,689,174 808,844 - 3,880,329 17.2% 760,268 Leases-Commercial Aviation 6,914,542 816,371 - 6,098,171 11.8% 966,964 Investment Income 467,500 97,124 - 370,376 20.8% 52,906 Grants 437,036 - - 437,036 0.0% -
Service Charges 1,669 - - 1,669 0.0% 117
Miscellaneous 155,682 29,022 - 126,660 18.6% 4,273
Operating Transfers-In 1,000,000 166,667 - 833,333 16.7% - TOTAL REVENUES 4,242,519 29,944,075 - 25,701,556 14.2% 4,123,653

EXPENSES
Salaries & Benefits 11,411,379 1,639,786 - 9,771,592 14.4% 1,448,411 Materials, Supplies & Services 13,657,540 1,905,746 2,849,100 8,902,694 34.8% 1,308,107 Special Projects 1,847,707 59,154 911,880 876,673 52.6% 33,843 Transfer-Out 628,167 41,667 - 586,500 6.6% -
Debt Service 1,559,205 259,868 - 1,299,338 16.7% 258,625 Capital Outlay Transfers 1,676,136 279,356 - 1,396,780 16.7% 225,425 Equipment 258,353 - 1,232 257,120 0.5% 11,496
Capitalized Fixed Assets 53,000 - - 53,000 0.0% -
Other - - 5,000 (5,000) 0.0% -
Appropriated Reserve 131,556 - - 131,556 0.0% -
TOTAL EXPENSES 4,185,576 31,223,042 3,767,212 23,270,254 25.5% 3,285,906 Revenue Less Expense 56,943 (1,278,967) (3,767,212) 2,431,302 837,746 NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For One Month Ended August 31, 2023 (16.66% of Fiscal Year)

AIRPORT OPERATING FUND
from the operating fund is shown in the Capital Transfers.

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Fees & Card Sales 3,918,765 880,498 - 3,038,267 22.5% 788,269 Investment Income 57,000 14,180 - 42,820 24.9% 5,929
Rents & Concessions 231,000 47,832 - 183,168 20.7% 39,881 Miscellaneous - 339 - (339) 0.0% (224)
TOTAL REVENUES 942,849 4,206,765 - 3,263,916 22.4% 833,855

EXPENSES
Salaries & Benefits 110,567 14,600 - 95,967 13.2% 12,702 Materials, Supplies & Services 3,376,451 400,090 2,777,038 199,323 94.1% 349,356 Capital Outlay Transfers 300,000 50,000 - 250,000 16.7% 38,000 TOTAL EXPENSES 464,690 3,787,018 2,777,038 545,291 85.6% 400,058 Revenue Less Expense 478,159 419,747 (2,777,038) 2,718,626 433,797 NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution from the operating fund is shown in the Capital Transfers.

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For One Month Ended August 31, 2023 (16.66% of Fiscal Year)

GOLF COURSE FUND

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Service Charges 3,645,995 585,226 - 3,060,769 16.1% 559,315 Work Orders - Bldg Maint. 3,644,723 551,784 - 3,092,940 15.1% 564,140 Miscellaneous 5,500 - - 5,500 0.0% -
TOTAL REVENUES 1,137,010 7,296,218 - 6,159,209 15.6% 1,123,455

EXPENSES
Salaries & Benefits 5,150,098 643,390 - 4,506,708 12.5% 648,304 Materials, Supplies & Services 2,129,675 401,253 380,563 1,347,859 36.7% 259,392 Special Projects 299,172 39,293 209,741 50,139 83.2% 31,942 Capital Outlay Transfers 3,598 600 - 2,998 16.7% 32,266 Equipment 10,000 152 - 9,848 1.5% 2,132
TOTAL EXPENSES 1,084,688 7,592,543 590,304 5,917,551 22.1% 974,037 Revenue Less Expense 52,322 (296,325) (590,304) 241,658 149,418

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For One Month Ended August 31, 2023 (16.66% of Fiscal Year)

FACILITIES MANAGEMENT FUND

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Vehicle Rental Charges 4,963,096 853,828 - 4,109,268 17.2% 494,433 Investment Income 351,897 78,751 - 273,146 22.4% 34,594 Rents & Concessions 4,380 17,196 - (12,816) 392.6% 17,196 Miscellaneous 68,000 26,474 - 41,526 38.9% 14,500
Operating Transfers-In - - - - 0.0% 198,778
TOTAL REVENUES 976,249 5,387,373 - 4,411,124 18.1% 759,501

EXPENSES
Salaries & Benefits 207,091 25,908 - 181,183 12.5% 27,658 Materials, Supplies & Services 25,316 9,425 - 15,891 37.2% 647 Debt Service 606,372 - - 606,372 0.0% -
Capitalized Fixed Assets 6,998,962 48,515 1,526,780 5,423,668 22.5% 32,116 TOTAL EXPENSES 83,848 7,837,741 1,526,780 6,227,114 20.5% 60,421 Revenue Less Expense 892,401 (2,450,368) (1,526,780) (1,815,990) 699,080

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For One Month Ended August 31, 2023 (16.66% of Fiscal Year)

FLEET REPLACEMENT FUND

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Vehicle Maintenance Charges 3,162,732 514,331 - 2,648,401 16.3% 525,475 Reimbursements 5,000 1,667 - 3,333 33.3% 833
Miscellaneous 114,602 19,100 - 95,502 16.7% 35,531
TOTAL REVENUES 535,098 3,282,335 - 2,747,236 16.3% 561,840

EXPENSES
Salaries & Benefits 1,675,980 240,494 - 1,435,486 14.3% 232,672 Materials, Supplies & Services 1,764,696 319,264 376,810 1,068,622 39.4% 203,167 Special Projects 71,367 7,432 40,936 22,998 67.8% 5,816 Capital Outlay Transfers 1,467 245 - 1,223 16.7% 245
Equipment 7,884 - - 7,884 0.0% -
Capitalized Fixed Assets 30,275 - 30,275 - 100.0% -
Appropriated Reserve 15,000 - - 15,000 0.0% -
TOTAL EXPENSES 567,435 3,566,669 448,021 2,551,213 28.5% 441,899 Revenue Less Expense (32,336) (284,334) (448,021) 196,024 119,941

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For One Month Ended August 31, 2023 (16.66% of Fiscal Year)

FLEET MAINTENANCE FUND

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Insurance Premiums 11,001,421 1,834,749 - 9,166,672 16.7% 1,276,433 Workers' Compensation Premiums 5,724,102 995,093 - 4,729,009 17.4% 762,001 OSH Charges 301,269 52,373 - 248,896 17.4% 48,829
Unemployment Insurance Premium 200,000 31,985 - 168,015 16.0% 71,260 Investment Income 27,500 11,057 - 16,443 40.2% 3,317
Operating Transfers-In 75,825 12,638 - 63,188 16.7% 12,638 TOTAL REVENUES 2,937,895 17,330,117 - 14,392,222 17.0% 2,174,478

EXPENSES
Salaries & Benefits 838,683 132,205 - 706,478 15.8% 124,769 Materials, Supplies & Services 19,264,578 1,980,094 1,145,901 16,138,583 16.2% 2,758,543 Capital Outlay Transfers 409 68 - 341 16.7% 68
TOTAL EXPENSES 2,112,367 20,103,670 1,145,901 16,845,402 16.2% 2,883,380 Revenue Less Expense 825,528 (2,773,553) (1,145,901) (2,453,180) (708,902) The Self Insurance Trust Fund is an internal service fund of the City, which accounts for the cost of providing workers' compensation, property and liability insurance as well as unemployment insurance and certain self-insured employee benefits on a city-wide basis. Internal Service Funds charge other funds for the cost of providing their specific services.

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For One Month Ended August 31, 2023 (16.66% of Fiscal Year)

SELF INSURANCE TRUST FUND

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Service charges 6,208,379 1,036,061 - 5,172,318 16.7% 839,667 Operating Transfers-In 329,169 - - 329,169 0.0% -
TOTAL REVENUES 1,036,061 6,537,548 - 5,501,487 15.8% 839,667

EXPENSES
Salaries & Benefits 3,901,398 556,055 - 3,345,343 14.3% 422,069 Materials, Supplies & Services 2,559,813 937,648 104,557 1,517,608 40.7% 500,265 Special Projects 200 - - 200 0.0% -
Capital Outlay Transfers 240,830 40,138 - 200,692 16.7% 18,613 Equipment 13,000 (481) - 13,481 -3.7% (220)
Appropriated Reserve 3,179 - - 3,179 0.0% -
TOTAL EXPENSES 1,533,361 6,718,420 104,557 5,080,502 24.4% 940,727 Revenue Less Expense (497,300) (180,872) (104,557) 420,985 (101,060) NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution from the operating fund is shown in the Capital Transfers.

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For One Month Ended August 31, 2023 (16.66% of Fiscal Year)

INFORMATION TECHNOLOGY FUND

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Leases - Commercial 2,350,000 511,151 - 1,838,849 21.8% 490,706 Leases - Food Service 3,575,000 758,265 - 2,816,735 21.2% 760,515 Slip Rental Fees 5,578,030 947,868 - 4,630,162 17.0% 861,351 Visitors Fees 765,000 156,368 - 608,632 20.4% 112,947
Slip Transfer Fees 1,100,000 278,675 - 821,325 25.3% 200,825 Parking Revenue 3,596,500 1,017,681 - 2,578,819 28.3% 896,708 Wharf Parking 325,000 81,379 - 243,621 25.0% 70,792
Other Fees & Charges 272,740 41,097 - 231,643 15.1% 43,652 Investment Income 243,200 57,392 - 185,808 23.6% 28,882 Rents & Concessions 435,000 77,974 - 357,026 17.9% 79,637 Miscellaneous 787,000 49,059 - 737,941 6.2% 35,668
TOTAL REVENUES 3,976,90 19,027,470 - 9 15,050,561 20.9% 3,581,68 3

EXPENSES
Salaries & Benefits 8,342,167 1,264,520 - 7,077,647 15.2% 1,181,971 Materials, Supplies & Services 6,787,027 916,322 1,367,529 4,503,177 33.7% 754,434 Special Projects 225,565 49,990 0 175,575 22.2% 49,375
Debt Service 2,035,239 889,263 - 1,145,976 43.7% 889,263 Capital Outlay Transfers 1,650,000 275,000 - 1,375,000 16.7% 16,667 Equipment 174,040 15,983 5,028 153,028 12.1% 2,979
Capitalized Fixed Assets 21,347 - 13,847 7,500 64.9% -
Other 2,000 - 5,000 (3,000) 250.0% -
Appropriated Reserve 100,000 - - 100,000 0.0% -
TOTAL EXPENSES 3,411,07 19,337,385 1,391,40 9 14,534,90 4 24.8% 2,894,68 2 8 Revenue Less Expense 565,83 (309,915) (1,391,404 0 515,65 ) 686,99 8 5

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For One Month Ended August 31, 2023 (16.66% of Fiscal Year)

WATERFRONT OPERATING FUND
NOTE - These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution from the operating fund is shown in the Capital Transfers.

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Service Charges 47,660,583 1,819,263 - 45,841,320 3.8% 1,631,073 Investment Income - 876 - (876) 0.0% -
TOTAL REVENUES 1,820,139 47,660,583 - 45,840,444 3.8% 1,631,073

EXPENSES
Salaries & Benefits 527,742 41,007 - 486,735 7.8% 28,796 Materials, Supplies & Services 37,154,402 839,055 1,514,525 34,800,822 6.3% 439,788 Special Projects 1,387,254 109,931 22,010 1,255,313 9.5% 97,114 Debt Service 34,695 - - 34,695 0.0% -
Other 476,606 - - 476,606 0.0% -
TOTAL EXPENSES 989,994 39,580,699 1,536,535 37,054,171 6.4% 565,697 Revenue Less Expense 830,145 8,079,884 (1,536,535) 8,786,273 1,065,376

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For One Month Ended August 31, 2023 (16.66% of Fiscal Year)

SANTA BARBARA CLEAN ENERGY FUND

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Service charges 3,014,426 473,974 - 2,540,452 15.7% 425,428 Grants 1,606 - - 1,606 0.0% -
Miscellaneous 62,000 5,161 - 56,839 8.3% 2,305
TOTAL REVENUES 479,135 3,078,032 - 2,598,897 15.6% 427,733

EXPENSES
Salaries & Benefits 916,003 153,370 - 762,633 16.7% 81,736 Materials, Supplies & Services 2,377,971 188,640 172,942 2,016,390 15.2% 109,771 Special Projects 313,022 - 108,322 204,700 34.6% -
Debt Service - - - - 0.0% 4,023
Capital Outlay Transfers - - - - 0.0% 73
Equipment 300 158 - 142 52.6% -
TOTAL EXPENSES 342,167 3,607,296 281,264 2,983,865 17.3% 195,603 Revenue Less Expense 136,968 (529,264) (281,264) (384,968) 232,131 NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution from the operating fund is shown in the Capital Transfers.

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For One Month Ended August 31, 2023 (16.66% of Fiscal Year)

ENERGY AND CLIMATE MANAGEMENT FUND

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: October 17, 2023
TO: Mayor and Councilmembers
FROM: Water Resources Division, Public Works Department SUBJECT: Annual Supervisory Control and Data Acquisition Computer System Maintenance for Water Resources Division Facilities [Agreement] RECOMMENDATION:

That Council authorize the Public Works Director to execute a City Task Order Agreement with Mako Automation, Inc., for annual Supervisory Control and Data Acquisition computer system maintenance and data integration support for the Water Resources Division’s water treatment and distribution facilities in an amount not to exceed $2,200,000 over a five-year period, ending June 30, 2028.

DISCUSSION:

Background
The City of Santa Barbara (City) owns and operates a complex system of Water Resources facilities, which include the Cater Water Treatment Plant (Cater), the Ortega Groundwater Treatment Plant (Ortega), and the water distribution system. Cater is a regional surface water treatment plant that treats drinking water for the City as well as the Montecito and Carpinteria Valley Water Districts. Ortega treats groundwater to drinking water standards for the City’s downtown area. The City’s Water distribution system is comprised of 14 reservoirs, 15 pump stations, 18 pressure zones, and approximately 307 miles of water mains. Water Resources staff depend on Supervisory Control and Data Acquisition (SCADA) systems to monitor and control system equipment and processes throughout the water system.

SCADA is a sophisticated computer system that is the water industry standard for collecting and monitoring system data in real time. SCADA collects and records data needed for regulatory permit compliance and allows staff to remotely monitor system equipment and operations. SCADA supports system optimization and sends remote alarms when equipment fails or is outside of desired ranges, so that staff can efficiently and effectively manage the water system.

Agenda Item No. 5
File Code No. 540.01
Council Agenda Report
Annual Supervisory Control And Data Acquisition Computer System Maintenance for Water Resources Division Facilities [Agreement]
October 17, 2023

Project Description
SCADA systems require specialized integration and networking to ensure computer hardware and software function properly. The unique structure of SCADA systems require support by highly qualified data integrators.

The work consists of performing annual maintenance tasks for the SCADA system on a weekly, quarterly, semi-quarterly, or annual basis. These tasks will maintain the computer system hardware, system security, and associated software licenses. The consultant will also maintain documentation related to the system’s configuration and perform updates as needed. In addition, the consultant will be available at all times to respond to emergency support requests and mitigate system interruptions.

Annual Consultant Services
Staff recommends that Council authorize the Public Works Director to execute a Task Order Agreement (Agreement) with Mako Automation, Inc., (Mako) for a total not-toexceed amount of $2,200,000 to provide annual SCADA system maintenance and support over a five-year period, ending June 30, 2028.

In June 2022, Council approved a pre-qualified short-list of four firms to provide on-call data integration services for Water Resources. Mako was selected through a Request for Proposals process in which staff solicited proposals from the existing pre-qualified short-list to provide annual maintenance services. A total of three proposals were received, and Mako was selected as the most qualified firm to provide these services.

BUDGET/FINANCIAL INFORMATION:

This Agreement is funded by the Water Operating Fund. No funds will be encumbered until each annual task order is executed. At that time, the cost for each individual task order will be negotiated and a task order will be created. Funds will be encumbered prior to the start of the work when the Task Authorization is executed.

There are sufficient expenditure appropriations in the Adopted Water Operating Fund for Fiscal Year 2024 to cover the first year of proposed costs ($385,244). Funds for each subsequent year are contingent upon Council’s approval of the Water Operating Fund budget during the annual budget process. The total value for all tasks under the Agreement over the five-year period will not exceed $2,200,000 unless the Agreement is increased by Council action.

SUSTAINABILITY IMPACT:

Routine maintenance ensures the SCADA system can be monitored and operated remotely without interruption. As a result, the City’s water system can provide efficient and reliable delivery of safe drinking water to the Santa Barbara community.

Council Agenda Report
Annual Supervisory Control And Data Acquisition Computer System Maintenance for Water Resources Division Facilities [Agreement]
October 17, 2023

ENVIRONMENTAL REVIEW:

The execution of this Agreement is not subject to the California Environmental Quality Act (CEQA).

Per CEQA Guidelines Section 15061(b)(3), the activity is covered by the common sense exemption that CEQA applies only to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is exempt under CEQA. This activity meets the intent of Section 16061(b)(3) as the maintenance tasks for the SCADA system will in no way have an effect on the environment.

A copy of the Agreement may be requested from the Public Works Department for public review by contacting [email protected].

PREPARED BY: Joshua Haggmark, Water Resources Manager/MW/PM/CSW/lm SUBMITTED BY: Clifford M. Maurer, P.E., Public Works Director APPROVED BY: City Administrator’s Office

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: October 17, 2023
TO: Mayor and Councilmembers
FROM: Engineering Division, Public Works Department
SUBJECT: Amendment to Agreement for Design Services for the Desalination Plant Offshore Pump Platform Stabilization Project [Agreement] RECOMMENDATION:

That Council authorize the Public Works Director to execute a Second Amendment to the agreement with Moffatt & Nichol, for design services for the Desalination Plant Offshore Pump Platform Stabilization Project, Contract No. 26,720, in the amount of $141,000, and authorize $14,100 for potential extra services, for a total expenditure authority of $294,140.

DISCUSSION:

Background
In 2016, as part of the City of Santa Barbara’s Charles E. Meyer Desalination Plant Reactivation Project, new pumps were placed on the existing offshore ocean intake platforms (Platforms A and B) to provide the source water for the treatment plant. The platforms were originally constructed in 1991 when the Charles E. Meyer Desalination Plant was originally built. During the initial dives to inspect the platforms and prepare them for the new pumps, it was discovered that Platform B was suspended about 18 inches above the ocean floor. It was then determined that neither of the platforms had been constructed with any armor rock, which is required to prevent strong currents from scouring the ocean sand away from under the slabs. After discussions with California Coastal Commission staff, the City was permitted to install a temporary solution to avoid the potentially catastrophic failure of Platform B. This solution included the placement of temporary plastic shoring around the perimeter and the placement of gravel fill under the slab. While this solution may provide some benefit if the slab were to drop, it is not a long-term permanent solution.

City Staff obtained a Federal Emergency Management Agency (FEMA) grant under the Hazard Mitigation Grant Program in February 2020 for the design and construction of a permanent repair. The Desalination Plant Offshore Pump Platform Stabilization Project (Project) will stabilize both platforms by filling the voids under the concrete slabs and installing protective rock around the perimeter of each platform. FEMA divided the grant Agenda Item No. 6
File Code No. 540.1
Council Agenda Report
Amendment to Agreement for Design Services for the Desalination Plant Offshore Pump Platform Stabilization Project [Agreement]
October 17, 2023

process into two phases: Phase 1 is 65% design and environmental clearance, and Phase 2 is 100% design and construction.

Current Status
On June 16, 2020, Council approved Professional Services Agreement No. 26,720 with Moffatt & Nichol (M&N) for the Project’s development through 65% design. In August 2021, the City submitted the 65% design and California Environmental Quality Act (CEQA) documents to FEMA for review and approval, as required. In April 2023, the City received FEMA approval of the 65% design and CEQA documents and was authorized to proceed with Phase 2 to complete the design and implement the construction work.

The agreement, including a prior amendment, has a total not-to-exceed value of $139,040. The proposed amendment will fund a value engineering exercise to identify potential alternatives to reduce construction costs, the completion of the design, preparation of construction documents, and design support during construction.

Design is expected to be completed by July 2024, and construction is anticipated to be completed by July 2025, to comply with FEMA grant requirements.

BUDGET/FINANCIAL INFORMATION:

Funding
The following summarizes all estimated Project design, environmental compliance, construction, and other Project costs.

ESTIMATED TOTAL PROJECT COST
*Cents have been rounded to the nearest dollar in this table.

TOTAL
Design to 65% (by M&N) $139,040
Proposed Increase - Design Costs to 100% (by M&N) $155,100 Environmental Permitting (by Dudek Consultants) $167,365 Design Management (by Mimiaga Engineering Group) $144,800 Project Management (by City Staff) $102,827
Environmental Permitting (by City Staff) $53,363
Design Subtotal $762,495
Construction (estimated) Subtotal $4,505,000
Design and Construction Project Total $5,267,495
FEMA Funding Subtotal $(1,039,744)
Total City Share $4,227,751
Council Agenda Report
Amendment to Agreement for Design Services for the Desalination Plant Offshore Pump Platform Stabilization Project [Agreement]
October 17, 2023

FEMA agreed to contribute $1,039,744 toward the Project. The remaining costs would be funded by the Water Capital Fund. Staff is also exploring other potential grant funding sources.

If the recommendation is approved, the total design services contract expenditure authority will be increased to $294,140. There are sufficient expenditure appropriations in the Water Capital Fund in Fiscal Year 2024 to cover remaining Project design costs, including the proposed extra services increase. Future budget appropriations will be needed for the City’s share of construction costs.

ENVIRONMENTAL REVIEW:

On April 18, 2021, City Staff completed an Environmental Impact Report (EIR) addendum to the 1991 Temporary Emergency Desalination Project EIR (SB-106-90) and 1994 Long Term Water Supply Program EIR (SB-97-91) to analyze the effects of the Project’s scope of work. The EIR addendum has concluded that the minor changes would not result in any new impacts or any increase in the severity of impacts addressed in the 1991 EIR and the 1994 EIR. Therefore, the City has determined that an addendum is the appropriate environmental review document pursuant to State CEQA Guidelines sections 15162 and 15164.

WATER COMMISSION RECOMMENDATION:

This item was presented to the Water Commission at its meeting on September 21, 2023, and the Commission voted 4:0:1 in support of Staff’s recommendation.

A copy of the Agreement may be requested from the Public Works Department for public review by contacting [email protected].

PREPARED BY: Brian D’Amour, P.E., City Engineer/AS/rl
SUBMITTED BY: Clifford M. Maurer, P.E., Public Works Director APPROVED BY: City Administrator’s Office

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: October 17, 2023
TO: Mayor and Councilmembers
FROM: Planning Division, Community Development Department SUBJECT: Approval of Mills Act Historic Property Tax Reduction Contracts RECOMMENDATION: That Council:

A. Grant exceptions to the Mills Act contract threshold for assessed property valuation, pursuant to Santa Barbara Municipal Code §30.157.145.C.4.m., for the following historic properties:

1. 431 East Valerio Street (APN 027-123-006)

2. 101 West Canon Perdido Street (APN 037-042-037)

3. 115 East Islay Street (APN 027-041-012)

4. 1538 Alameda Padre Serra (APN 019-183-009)

5. 24 East Pedregosa Street (APN 027-032-003)

6. 820 Cima Linda Lane (APN 015-162-018)
B. Grant renewals of the Mills Act contracts for the following historic properties:

1. 117 West Mason Street (APN 033-101-003)

2. 211 East Padre Street (APN 025-252-007)
C. Authorize the Community Development Director to execute the six new Mills Act historic property contracts and to renew the two existing contracts.

BACKGROUND:

The Mills Act is a state law enacted in 1972 that allows owners of historic properties to enter a contractual, recorded agreement with its municipality to preserve, maintain, and rehabilitate the structure. A Mills Act contract with the City requires the property owner to propose and itemize a ten-year rehabilitation plan to improve, maintain, and repair the property. In exchange, the property owner receives a significant reduction in local property taxes.

The City Council adopted the City’s Mills Act program on September 22, 2009, codified as Santa Barbara Municipal Code Section 22.22.160 (now 30.157.145 - Incentives for Agenda Item No. 7
File Code No. 270.06
Council Agenda Report
Approval of Mills Act Historic Property Tax Reduction Contracts October 17, 2023

Preserving Historic Resources). When City Council revised the Program Rules and Procedures on December 10, 2019, they raised the property value threshold eligible for Historic Landmarks Commission (HLC) approval and limited the City’s annual revenue loss to $260,000.

As specified in the Program Rules and Procedures, in order to enter into a Mills Act contract, the subject property or structure must be a designated City Landmark, Structure of Merit, or contributing resource to a Landmark or Historic District. The program allows the HLC to approve contracts under a property value threshold of $2.5 million for single-family residential and $3 million for multi-family/commercial properties. If the property value exceeds the threshold, Council must approve an exception. In addition, Council must approve requests for renewal of ten-year Mills Act contracts for an additional ten years based on the revised scope of work required to maintain the property.

DISCUSSION:

On August 16, 2023, HLC reviewed 14 Mills Act applications, six of which exceeded the property value limit and required exceptions from City Council. Two of the application requests were for ten-year contract renewals, also requiring Council approval. HLC reviewed the scopes of work of the properties listed below to ensure they will restore and maintain the important historic resources and recommended that City Council approve the requests for exceptions to the property value thresholds and contract renewals (Attachment 1 – Historic Landmarks Commission Minutes, Attachment 2 – Historic Significance Reports). The planned rehabilitation of these properties makes them excellent candidates for Mills Act contracts (Attachment 3 – Ten-Year Rehabilitation Plans). Even if the contracts are executed, there is still ample opportunity for other property owners to apply for the Mills Act Incentive Program as the City has not reached the program’s maximum annual revenue investment.

Address Type of Property Property
Valuation
Request
431 E. Valerio St. Single Family Residential $3,062,207 Exception 101 W. Canon Perdido St. Commercial $3,004,650 Exception 115 E. Islay St. Single Family Residential $3,325,324 Exception 1538 Alameda Padre Serra Single Family Residential $3,000,000 Exception 24 E. Pedregosa St. Single Family Residential $2,817,156 Exception 820 Cima Linda Ln. Single Family Residential $6,795,000 Exception 117 W. Mason St. Single Family Residential $2,143,011 Renewal 211 E. Padre St. Single Family Residential $3,219,070 Renewal BUDGET/FINANCIAL INFORMATION:

Council Agenda Report
Approval of Mills Act Historic Property Tax Reduction Contracts October 17, 2023

Before the Community Development Director can execute the requested contracts, Council must grant exceptions for the assessed property values, which exceed the $2.5 million (single-family residential) / $3 million (multi-family/commercial) threshold. The City’s average annual investment in the preservation of each historic resource will be approximately $1,660.

The City has executed 63 Mills Act contracts since adoption of the program in 2009. The following outlines the financial investment for historic preservation from the General Fund:
 Ongoing annual tax revenue investment of the 63 existing Mills Act contracts:
approximately $104,500.
 Twelve additional Mills Act contracts proposed in 2023: approximately $20,000 annually.
 Total annual investment in 75 contracts: approximately $124,000 (well below the $260,000 annual limit for the program).

The dollar value of the investment in the preservation of the City’s historic resources is variable and is expected to grow incrementally due to the number of actual executed contracts, the amount of assessed property values, and the percentage of actual tax revenue the City receives from the County Tax Assessor’s Office for each property.

ENVIRONMENTAL REVIEW:

The approval of a Mills Act contract does not authorize any new development or construction of new buildings, nor does it authorize any new land uses. The terms of City Mills Act contracts require the owners to undertake the rehabilitation work in a manner that is consistent with the Secretary of the Interior's Standards for the Treatment of Historic Properties with Guidelines for Preserving, Rehabilitating, Restoring, and Reconstructing Historic Buildings; therefore, the act of approving a Mills Act contract is exempt from the California Environmental Quality Act pursuant to Section 15331 Historical Resource Restoration/Rehabilitation of the California Environmental Quality Act Guidelines.

Copies of the proposed Mills Act contracts are available for public review; to request a copy, contact Nicole Hernandez, Architectural Historian, at [email protected] or 805-564-5336.

ATTACHMENT: 1. Historic Landmarks Commission Minutes Dated August 16, 2023

2. Historic Significance Reports of the Historic Properties

3. Ten-Year Rehabilitation Plan Including Scopes of Work PREPARED BY: Nicole Hernandez, Architectural Historian
SUBMITTED BY: Elias Isaacson, Community Development Director APPROVED BY: City Administrator’s Office
City of Santa Barbara

HISTORIC LANDMARKS COMMISSION

MINUTES
AUGUST 16, 2023
1:30 P.M.

David Gebhard Public Meeting Room
630 Garden Street
SantaBarbaraCA.gov
COMMISSION MEMBERS:

Anthony Grumbine, Chair
Steve Hausz, Vice Chair
Keith Butler
Dennis Doordan
Michael Drury
Cass Ensberg
Ed Lenvik
Charles McClure
Robert Ooley
ADVISORY MEMBER: Dr. Michael Glassow
CITY COUNCIL LIAISON: Kristen Sneddon
PLANNING COMMISSION LIAISON: Donald
DeLuccio
STAFF:

Tava Ostrenger, Assistant City Attorney
Ellen Kokinda, Design Review Supervisor
Nicole Hernandez, Architectural Historian
Heidi Reidel, Assistant Planner
Kira Esparza, Administrative Assistant

CALL TO ORDER
The Full Commission meeting was called to order at 1:31 p.m. by Chair Grumbine.

ATTENDANCE
Commissioners present: Grumbine, Hausz (at 1:32 p.m.), Butler, Doordan, Drury, Ensberg, Lenvik, Ooley, and McClure
Commissioners absent: None
Staff present: Kokinda (until 2:04 p.m.), Hernandez (absent 2:21-4:30 p.m.), Megan Arciniega, Project Planner (from 3:26-4:13 p.m.), Pilar Pummer, Associate Planner (from 2:21-3:26 p.m.), Reidel, and Esparza

GENERAL BUSINESS
A. Public Comment:

Written correspondence from Kevin Boss, Randy Fox, and Kevin Boss was acknowledged.

No public comment.

B. Approval of Minutes:

Motion: Approve the minutes of the Historic Landmarks Commission meeting of August 2, 2023, as amended.

Action: Ooley/Hausz, 8/1/0. Motion carried.

Individual Comments: Commissioner Lenvik stated that he believes the minutes regarding Item ATTACHMENT 1
Historic Landmarks Commission Minutes August 16, 2023 Page 2 of 9 4 do not adequately reflect the discussion that occurred at the hearing.

C. Approval of the Consent Calendar:

Motion: Ratify the Consent Calendar of August 16, 2023, as reviewed by Commissioners Hausz and McClure.

Action: Ooley/Butler, 9/0/0. Motion carried.

D. Announcements, requests by applicants for continuances and withdrawals, future agenda items, and appeals:

1. Ms. Reidel announced that Item 6, 1002 Anacapa St, is postponed until August 30, 2023 at the Applicant’s request.

2. Commissioner Ooley announced he will be absent from the August 30, 2023 meeting.

3. Commissioner Ensberg requested updates on communications with City Council regarding HLC purview, particularly regarding outdoor dining in El Pueblo Viejo.

4. Commissioner Drury announced that he needs to leave by 5:30 p.m.

E. Subcommittee Reports:

Commissioner Lenvik reported on the upcoming State Street Advisory Committee meeting. (1:45PM) DISCUSSION ITEM

1. IDENTIFYING AND DOCUMENTING HISTORIC RESOURCES IN EPV Reference Number: PLN2023-00015
Staff: Nicole Hernandez, Architectural Historian
(The City's Architectural Historian will present a training on identifying and documenting historic resources in the El Pueblo Viejo Landmark District.)
Actual time: 1:53 p.m.

Present: Nicole Hernandez, Architectural Historian, City of Santa Barbara Public comment opened at 2:00 p.m., and as no one wished to speak, it closed.

Training held.

Historic Landmarks Commission Minutes August 16, 2023 Page 3 of 9 (1:50PM) MISCELLANEOUS ITEM

2. MILLS ACT CONTRACT APPLICATIONS
Reference Number: PLN2023-00015
Staff: Nicole Hernandez, Architectural Historian
(Review of proposed Mills Act Program Ten-Year Rehabilitation Plans and recommend to the Community Development Director to approve the Mills Act contracts for the properties listed below.

The proposed ten-year rehabilitation plans meet the criteria outlined in Municipal Code Section

30.157.145 and have been recommended for HLC review by the HLC Designation Subcommittee at their meeting on July 18, 2023.)

1. 1426 Bath Street, Structure of Merit
Significance report*
10-year proposed scope of work*

2. 427 D East Micheltorena Street, Structure of Merit
Significance report*
10-year proposed scope of work*

3. 1733 Mountain Avenue, Structure of Merit
Significance report*
10-year proposed scope of work*

4. 2419 State Street, Structure of Merit
Significance report*
10-year proposed scope of work*

5. 1335 Bath Street, Structure of Merit
Significance report*
10-year proposed scope of work*

6. 1713 Lasuen Road, Structure of Merit
Significance report*
10-year proposed scope of work*
*Available for view online at SantaBarbaraCA.gov/HLC under staff reports.

Actual time: 2:04 p.m.

Present: Nicole Hernandez, Architectural Historian, City of Santa Barbara Public comment opened at 2:07 p.m., and as no one wished to speak, it closed.

Motion: Approve the Mills Act contracts for 426 Bath Street, 427 D East Micheltorena Street, 1733 Mountain Avenue, 2419 State Street, 1335 Bath Street, and 1713 Lasuen Road.

Action: Lenvik/Ooley, 9/0/0. Motion carried.

Historic Landmarks Commission Minutes August 16, 2023 Page 4 of 9 (2:10PM) MISCELLANEOUS ITEM

3. MILLS ACT CONTRACT APPLICATIONS
Reference Number: PLN2023-00015
Staff: Nicole Hernandez, Architectural Historian
(Review of proposed Mills Act Program Ten-Year Rehabilitation Plans and recommend to City Council to grant an exception to the Mills Act contract limits outlined in Santa Barbara Municipal Code Section

30.157.145 and recommend that the Community Development Director approve the Mills Act contracts for the properties listed below. The proposed ten-year rehabilitation plans meet the criteria outlined in Municipal Code Section 30.157.145 and have been recommended for HLC review by the HLC Designation Subcommittee at their meeting on July 18, 2023.)

1. 431 East Valerio Street, Structure of Merit
Significance report*
10-year proposed scope of work*

2. 101 West Canon Perdido Street, Contributing Historic Resource to El Pueblo Viejo Significance report*
10-year proposed scope of work*

3. 115 East Islay Street, Structure of Merit
Significance report*
10-year proposed scope of work*

4. 1538 Alameda Padre Serra, Structure of Merit
Significance report*
10-year proposed scope of work*

5. 24 East Pedregosa Street, Structure of Merit
Significance report*
10-year proposed scope of work*

6. 820 Cima Linda Road, Structure of Merit
Significance report*
10-year proposed scope of work*

7. 117 West Mason Street, Structure of Merit, Requesting renewal of 10-year contract, Requires City Council approval of renewal.

Significance report*
10-year proposed scope of work*

8. 2112 Santa Barbara (E Padres Address) Landmark, Requesting renewal of 10-year contract, Requires City Council approval of renewal.

Significance report*
10-year proposed scope of work*
*Available for view online at SantaBarbaraCA.gov/HLC under staff reports.

Historic Landmarks Commission Minutes August 16, 2023 Page 5 of 9 Actual time: 2:13 p.m.

Present: Nicole Hernandez, Architectural Historian, City of Santa Barbara Public comment opened at 2:15 p.m.,
The following individual spoke:

1. William Plummer
Public comment closed at 2:16 p.m.

Motion: Recommend to City Council to approve the Mills Act contracts for 431 East Valerio Street, 101 West Canon Perdido Street, 115 East Islay Street, 1538 Alameda Padre Serra, 24 East Pedregosa Street, 820 Cima Linda Road, 117 West Mason Street, and 2112 Santa Barbara St.

Action: Ooley/Doordan, 9/0/0. Motion carried.
(2:30PM) NEW ITEM: CONCEPT REVIEW

4. 123 E CARRILLO ST
Assessor's Parcel Number: 029-211-015
Zone: C-G
Application Number: PLN2023-00200
Owner: Maple Investments, LLC
Barbara S. Botts, Representative Member
Applicant: Ellen Bildsten, Bildsten Architecture and Planning (Located in El Pueblo Viejo Landmark District, Part I. Proposal to construct a new three-story residential apartment complex with a small commercial office fronting Carrillo Street. The development is comprised of three building volumes: one dedicated to units under the City’s Average Unit-Size Density Incentive (AUD) Program comprised of three 2bed/1bath units with an average unit size of 962 square feet, a central stairway structure, and a mixed-use building comprised of ground floor waste/recycling and bike storage, a 287-square-foot commercial office, and an 850-square-foot Accessory Dwelling Unit (ADU) occupying the second and third floor. The project includes exterior balconies and roof decks with solar array on supporting trellis structures and planters. Staff Hearing Officer review and approval for building attachments is required.)
No final appealable action will take place at this meeting. Project Compatibility Findings will be required for Project Design Approval.

Actual time: 2:21 p.m.

Present: Erica Obertelli, Architect, Bildsten Architecture and Planning; Ellen Bildsten, Architect, Bildsten Architecture and Planning; and Pilar Plummer, Associate Planner, City of Santa Barbara
Staff comments: Ms. Pummer stated that this is the first conceptual review for the project. The Applicant is looking for Historic Landmark Commission’s overall feedback on the general design of the project and comments on size, mass, bulk and scale. The project will require Staff Hearing Officer review and Historic Landmarks Commission Minutes August 16, 2023 Page 6 of 9 approval of building attachment modifications for the walkways connecting the front and rear buildings to the central staircase building.

Public comment opened at 2:29 p.m., and as no one wished to speak, it closed.

Motion: Continue indefinitely with the following comments:

1. The Commission thanks the Applicant for a good presentation.

2. In general, the Commission is supportive of the mass, bulk, and scale with refinements.

3. The Commission understands that the size of building and size constraints of the site are a challenge.

4. Restudy the front design facing Carrillo Street, as it needs to be reworked into a more Spanish Colonial Revival or EPV style.

5. Restudy the windows to add traditional rhythms and poetry.

6. Study deepening the walls to help create shadows, especially on the front building facing Carrillo Street.

7. In general, study going stronger into the Spanish Colonial Revival style, especially in the details.

8. Study incorporating additional clay tiles.

9. Study deepening the planters at the roof decks for the plant health and to allow for height of plantings, even if that would require a taller parapet wall.

10.Study lowering the trellis structures on the roof deck as they currently feel too elongated and top heavy. As part of the study, consider making the trellis structures solid to hide the solar panels.

11. Study the balconies and projections at the rear building. Study other wrought iron balconies and provide precedent examples.

12. Restudy the front arch. The arch should be either a full roman arch, or a segmented arch.

13.Study the mailbox and wall plane intersection so that it doesn’t have the cantilever.

14.A suggestion is to study adding plaster texture as a way of ornamenting the building.

15.In general, the exterior walkways connecting the buildings are supportable, however study Spanish Colonial style walkway connectors and provide examples in your next review. Study La Arcada and others as inspiration.

Action: Ooley/Hausz, 9/0/0. Motion carried.
(3:15PM) REVISED PROJECT DESIGN APPROVAL

5. 630 CHAPALA ST, 17 W ORTEGA ST, AND 25 W ORTEGA ST
Assessor's Parcel Number: 037-131-001, -002, -022
Zone: M-C
Application Number: PLN2021-00189
Owner: Third Generation SB LLC
Pat Meaney and Greg van Wyk, Trustees
Applicant: Mary Meany Reichel
(Located in El Pueblo Viejo Landmark District, Part I. Project is adjacent to 17 West Ortega Street, 9- 15 West Ortega Street, and 614 Chapala Street, all designated Structures of Merit. This is a revised project description. Proposal for a new three- and four-story mixed-use development. The proposal is for construction of a new three- and four-story mixed-use development. All existing buildings will be Historic Landmarks Commission Minutes August 16, 2023 Page 7 of 9 demolished. The project includes 10,147 square feet of commercial space and 29,980 square feet of residential space consisting of 39 rental units proposed under the Average Unit-Size Density (AUD) Incentive Program. A voluntary lot merger between 630 Chapala Street and 25 W. Ortega Street is proposed, as well as an ingress/egress easement with 17 W. Ortega Street. In order to effectuate the proposed easement, the demolition of a 1,102-square-foot storage building on 17 W. Ortega Street is also requested. The existing sandstone wall separating 25 W. Ortega Street and 17 W. Ortega Street would be reconstructed as a privacy wall along the south property line. The proposed density on the 27,492-square-foot merged site is 63 dwelling units per acre. The Planning Commission approved a Community Benefit Height Exception on August 12, 2021, to allow the project to exceed 48 ft. in height (50 ft. 11 in. proposed).)
Project Design Approval is requested. Project Compatibility Findings are required. The project was last reviewed on September 14, 2022.
17 West Ortega Street Historic Significance Report*
9-15 West Ortega Street Historic Significance Report*
614 Chapala Street Historic Significance Report*
*Available for view online at SantaBarbaraCA.gov/HLC
Actual time: 3:26 p.m.

Present: Tom Meaney, Architect; Al Winsor, Architect; and Megan Arciniega, Project Planner, City of Santa Barbara
Staff comments: Ms. Arciniega stated that the project received Project Design Approval with a slightly different design. The back building that was previously proposed to be retained and will now be a new four-story building to match the rest of the project. Because it is a substantial design change, a Revised Project Design Approval is needed.

Public comment opened at 3:43 p.m., and as no one wished to speak, it closed.

Motion: Continue indefinitely with the following comments:

1. The Commission appreciates the thorough study of block buildings and the architectural rigor that the Applicant has come up with to try to make the design fit in with the midblock structures of historic Santa Barbara.

2. Corrugated metal is not an appropriate El Pueblo Viejo material and will need to be changed.

3. Restudy the façade to make the structural grid less rigorous and obvious.

4. In general, the mass, bulk, and scale are acceptable.

5. Study ways of softening the building, including using canopies, fabrics, tile, and color, to make the façade less harsh.

6. The Commission appreciates pulling back from property line.

Action: Hausz/Drury, 7/0/2. (Lenvik and McClure abstained.) Motion carried.

Historic Landmarks Commission Minutes August 16, 2023 Page 8 of 9 4:00PM) CONTINUED ITEM: PROJECT DESIGN APPROVAL

6. 1002 ANACAPA ST
Assessor's Parcel Number: 029-211-024
Zone: C-G
Application Number: PLN2022-00376
Owner: Ocean Hills Covenant Church of Santa Barbara Inc Jonathan Shaffer, Representative Member
Applicant: Michael Stroh, DMHA Architecture and Interiors (Located in El Pueblo Viejo Landmark District, Part I. The project is adjacent to 1010 Anacapa Street, a designated Structure of Merit. Proposal for an 8,271 square foot interior and exterior renovation of an existing 11,988 square foot church/office building, consisting of a 2,482 square foot second story addition, and a 3,590 square foot roof deck. Project includes a new corner entry tower, trash enclosure, transformer, short term bicycle parking, and electric vehicle parking. A Parking Design Waiver is requested to allow the bike racks to be less than three feet from the adjacent building.) Project Design Approval is requested. Project Compatibility Findings are required. The project was last reviewed on February 1, 2023.
1010 Anacapa Street Historic Significance Report*
*Available for view online at SantaBarbaraCA.gov/HLC
Item 6 postponed to August 30, 2023 at the applicant’s request. * THE COMMISSION RECESSED FROM 4:13 TO 4:30 P.M. *
(4:45PM) ONE-TIME PRE-APPLICATION CONSULTATION REVIEW

7. 100 W CABRILLO BLVD
Assessor's Parcel Number: 033-101-014
Zone: P-R/SD-3
Application Number: PRE2023-00092
Owner: City of Santa Barbara
Applicant: Jill Zachary, Parks & Recreation Director
(Located in El Pueblo Viejo Landmark District, Part I, and designated a Landmark in 1990 at the request of representatives of the Coastal Band of the Chumash Nation to recognize the significant contributions of the Chumash people as the site of the early Chumash settlement, Syukhtun village. Proposal to redevelop Ambassador Park to celebrate Chumash cultural heritage and improve access and usage of the park. Project includes new landscaping and hardscaping, a gathering area for educational events and Chumash ceremonies/storytelling, and multi-lingual interpretative signage.) No final appealable action will take place at this meeting. Project Compatibility Findings will be required for Project Design Approval.

Actual time: 4:30 p.m.

Present: Jill Zachary, Parks & Recreation Director, City of Santa Barbara; Matthew Wilkons, Landscape Architect, KTUA
Historic Landmarks Commission Minutes August 16, 2023 Page 9 of 9 Staff comments: Ms. Hernandez stated that the Landmark designation was requested by the Chumash communities in 1990, and making the site an interactive space honoring the Chumash community is very important and a best practice in historic preservation.

Public comment opened at 4:49p.m.,
The following individual spoke:

1. Rachel Couch

2. Mariza Sullivan

3. Mark Yee

4. James Yee

5. Ernestine Ygnacio De Soto

6. Frank Arredondo
Written correspondence from Francesca Galt was acknowledged.

Public comment closed at 5:09 p.m.

Commission comments:
• The Commission is extremely supportive of the project and is encouraging of the direction its going in.
• Study a design that might eliminate some of the formality of the palm trees, especially the middle portion of the palm trees. If they remain on site, they do not need to be replaced in the future when they reach their lifetime limit.
• Study a softer border that is more in line with the rest of the design and can also screen out the neighboring architecture.
• Study relocating and/or restating Landmark plaque #306. • Work with the City Attorney to decide which elements are protected under the 1 st Amendment
and which elements the Commission can comment on.
• Discuss the possible appropriate use of technology in the exhibits with Chumash representatives.
• Consider using fewer carbon heavy materials.
• Study including taller elements as visual cues to bring people toward the park. • The interpretation of the Chumash cultural history and significance will be important in ways that it may not be at other sites.
• Study adding a 3D representation of the huts.
• The Commission appreciates the Applicant working with the Chumash representatives on the project.
• In general, the project meets the compatibility findings. * MEETING ADJOURNED AT 5:51 P.M. *
ATTACHMENT 2

ATTACHMENT 3

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: October 17, 2023
TO: Mayor and Councilmembers
FROM: Engineering Division, Public Works Department
SUBJECT: Public Outreach Services for the Vic Trace Reservoir Replacement Project [Agreement]
RECOMMENDATION:

That Council authorize the Public Works Director to execute a City Professional Services Agreement with Katz & Associates, Inc., in the amount of $135,260 for initial public outreach services for the Vic Trace Reservoir Replacement Project and authorize $13,526 for potential extra services, for a total expenditure authority of $148,786.

DISCUSSION:

Background
Vic Trace Reservoir is located at 740 Dolores Drive in the City of Santa Barbara’s (City) Mesa neighborhood (see Attachment). The facility was constructed in 1956 as a partially buried, 10-million-gallon concrete reservoir used for treated drinking water storage. The City identified the Vic Trace Reservoir Replacement Project (Project) as critical in its Water Distribution Infrastructure Plan (WDIP). The WDIP provides strategic guidance and practical recommendations to address the City’s water distribution and water supply needs through the Planning Year 2050. As the City’s largest reservoir, Vic Trace was recommended for replacement due to its age, increasing repair needs, and importance to the City’s overall water storage portfolio.

Project Description
The Project will design and construct one or more new buried reservoir(s) at the same total storage capacity and evaluate repair needs at nearby hydraulically connected pipelines, valves, and pump stations. Due to the Project’s large scale, anticipated construction impacts, and surrounding residential neighborhoods, the City is engaging with a communications and outreach consultant early in the Project’s planning process to begin proactive community outreach and inform the scope of the Project’s design. The first phase of public outreach includes the development of a strategic communication plan, which will guide community engagement and input throughout the entire Project.

The plan will identify stakeholders, develop overall Project messaging, and outline Agenda Item No. 8
Council Agenda Report
Public Outreach Services for the Vic Trace Reservoir Replacement Project [Agreement] October 17, 2023

specific methods of community engagement through the distinct phases of the Project.

For example, the plan will recommend strategies for effectively soliciting community feedback on the Project’s design, which will differ from the strategies recommended for performing direct neighborhood outreach to adjacent residents during construction. The second phase of public outreach services will be the implementation of the plan during design and construction.

Current Status
The Project is currently in the planning phase. Council awarded a contract for initial environmental services to Rincon Consultants, Inc., (Rincon) on June 13, 2023. Rincon is finalizing a near-term (Phase 1) biological, archeological, and soils conditions report for the project.

Upcoming Project milestones include selecting and awarding additional contracts for:
 California Environmental Quality Act (CEQA) environmental documentation (expected January 2024);
 Design (expected spring of 2024); and
 Project public outreach implementation (expected fall of 2024).

Planning and design phase work is expected to take up to three years, with the award of a construction contract expected in either 2026 or 2027. Onsite demolition and construction of the new buried reservoir(s) would take place after the contract award for a duration of approximately two years.

Public Outreach Services
Staff recommends that Council authorize the Public Works Director to execute a contract with Katz & Associates, Inc., (K&A) in the amount of $135,260 for initial public outreach services and a strategic communication plan for the Vic Trace Reservoir Replacement Project, and authorize $13,526 for potential extra services, for a total expenditure authority of $148,786. K&A is experienced in this type of work and was selected as part of a competitive Request for Proposals process. They were the most qualified from a total of eight firms that submitted proposals.

The selection was made based on K&A’s qualifications to perform the full scope of public outreach services to successfully deliver the Project, including communication plan development, and public outreach implementation. The contract recommended in this report is for preliminary outreach services and the development of a strategic communication plan only. Upon K&A’s successful delivery of this contract, Staff will return to Council for approval of a separate contract to provide full implementation of public outreach and communications services through the design and construction phases.

BUDGET/FINANCIAL INFORMATION:

There are sufficient expenditure appropriations in the Water Capital Fund in Fiscal Year 2024 to cover the Project’s strategic communication plan development costs, including Council Agenda Report
Public Outreach Services for the Vic Trace Reservoir Replacement Project [Agreement] October 17, 2023

potential extra services, and City staff costs. The City anticipates applying for a Drinking Water State Revolving Fund loan from the California Water Resources Control Board to fund the total Project cost, including outreach services, environmental documentation, design, and construction.

ESTIMATED TOTAL PROJECT COST
*Cents have been rounded to the nearest dollar in this table.

Phase 1 Environmental Services (awarded 6/13/23) $120,695 Environmental Documentation and Permitting (future contract) $2,200,000 City Staff Costs – Planning $400,000
Environmental Subtotal $2,720,695
Strategic Communication Plan (K&A) $148,786
Project Public Outreach Implementation (future contract) $700,000 City Staff Costs – Public Outreach $300,000
Public Outreach Subtotal $1,148,786
Design Services (by future contract) $4,500,000
City Staff Costs – Design $500,000
Design Subtotal $5,000,000
Estimated Construction Contract $32,000,000
Other Construction Costs (Construction Management, Design Support, Inspection, City Staff, etc.)
$3,200,000
Construction Subtotal $35,200,000
TOTAL PROJECT COST $44,069,481
A copy of the contract may be requested from the Public Works Department for public review by contacting [email protected].

ENVIRONMENTAL REVIEW:

This Project requires CEQA environmental compliance and permitting. A contract for the first step in the Project’s initial CEQA documentation process was awarded on June 13, 2023. The Project’s required environmental documentation and permits will be secured prior to the commencement of construction.

WATER COMMISSION RECOMMENDATION:

This item was presented to the Water Commission at its meeting on September 21, 2023, and the Commission voted 4:0:1 in support of Staff’s recommendation.

Council Agenda Report
Public Outreach Services for the Vic Trace Reservoir Replacement Project [Agreement] October 17, 2023

ATTACHMENT: Project Location Map
PREPARED BY: Brian D’Amour, P.E., City Engineer/KB/rl
SUBMITTED BY: Clifford M. Maurer, P.E., Public Works Director APPROVED BY: City Administrator’s Office
Project Location Map
Vic Trace Reservoir: 740 Dolores Drive (15 acres)
Vic Trace
Reservoir
Property

ATTACHMENT

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: October 17, 2023
TO: Mayor and Councilmembers
FROM: Risk Management Division, Finance Department
SUBJECT: Amendment to Legal Services Agreement for Special Workplace Investigation Services [Agreement]
RECOMMENDATION:

That Council authorize the City Administrator to execute a second amendment to Agreement No. 28,381 for investigation services with Aisha Shelton Adam of the Adam Law Investigations firm to increase the not-to-exceed amount from $60,000 to a new amount not-to-exceed of $130,000 for special counsel services related to existing personnel matters.

DISCUSSION:

There is a need to contract with an outside investigator on personnel matters. The dominant purpose of the workplace investigation is for the Investigator to gather facts and issue a report to the assigned lawyer from the City Attorney’s Office. The staff lawyer will rely upon the facts and report to provide legal advice to the City. Therefore, this investigation and accompanying work product falls under the attorney-client privilege that belongs to the City.

The staff from City Attorney and Human Resources selected the firm Adam Law Investigators to address the current needs. Staff selected the firm based on its unique skills and expertise to address the assigned personnel matter.

Risk Management provides funding and financial oversight for contracts related to claims and litigation. The tasks assigned to the investigators exceed the established $60,000 threshold. Increasing the value of the agreement allows the firm to complete the investigation and submit its findings to the City Attorney’s Office.

BUDGETARY IMPACTS:

The Self-Insurance Fund (SIF) uses the existing expenditure appropriations established in the adopted budget to pay for legal support and related investigation costs for these types of cases. Risk Management continues to monitor expenditure appropriations and Agenda Item No. 9
Council Agenda Report
Amendment to Legal Services Agreement for Special Workplace Investigation Services [Agreement]
October 17, 2023

actual expenses related to all the open cases. The additional costs associated with these investigations combined with expenses on other open cases may lead Risk Management to propose additional expenditure appropriation using SIF available reserves as part of the quarterly budget review process as necessary.

SUBMITTED BY: Mark W. Howard, Risk Manager
APPROVED BY: Keith DeMartini, Finance Director
APPROVED BY: City Administrator's Office

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: October 17, 2023
TO: Mayor and Councilmembers
FROM: Engineering Division, Public Works Department
SUBJECT: Access Advisory Committee - Annual Report
RECOMMENDATION:

That Council receive an update on the recent activities and achievements of the Access Advisory Committee.

DISCUSSION:

In 1988, the City of Santa Barbara (City) recognized the importance of accessibility in design and construction and started an Ad Hoc Advisory Committee to assist the Architectural Board of Review and the Historic Landmarks Commission with accessibilityrelated items. In 2001, this Ad Hoc Committee became a standing Committee, known as the Staff Advisory Access Committee, under Resolution 01-034. In 2008, under Resolution 08-095, it was officially renamed the Access Advisory Committee (AAC).

Per the AAC’s governing Resolution 08-095, and the updated Resolution 21-061, the City’s Americans with Disabilities Act (ADA) Coordinator will report annually to Council regarding the activities and achievements of the AAC. This update provides a brief history of the AAC, outlines the AAC’s role, highlights recent achievements, and discusses future goals and objectives.

AAC Purpose
In 2021, Resolution 21-061 revised the scope of the AAC’s purpose, function, membership requirements, term length, meeting frequency, and procedures. The revised resolution defines the purpose and function of the AAC as assisting and advising staff on public disability issues by:
a. Actively promoting the total integration and participation of persons with disabilities in all areas of economic, political, and community life. b. Serving as a coordinating body to receive input from citizens on the needs and concerns of the disabled community, formulating and recommending solutions based on these identified needs and concerns, and conveying such recommendations to the appropriate City departments.
c. Working with City staff to create conditions for establishing policies and practices, Agenda Item No. 10
File Code No. 640.03
Council Agenda Report
Access Advisory Committee - Annual Report
October 17, 2023

and to develop programs and services to facilitate the full integration and participation of persons with disabilities in all areas of economic, political, and community life.
d. Serving as a stakeholder in the design, planning, and implementation of City projects and programs to facilitate accessibility for persons with disabilities. e. Providing oversight for monitoring compliance with such codes, ordinances, and statutes that affect access to, or use of, City facilities, programs, and services by persons with disabilities.
f. Advising staff regarding setting project priorities to remove barriers and improve access within the City’s public rights-of-way.
g. Identifying opportunities to educate the public about disability and disability access issues within the community.

Recent Achievements
Prior to the inception of the ADA in 1990, the City has worked to ensure equal opportunities for those with disabilities. The AAC is a valuable community stakeholder that assists City staff with identifying needs and suggesting solutions to improve access to City programs, services, and facilities. The majority of AAC members personally navigate accessibility challenges throughout the City daily.

Over the past year, the AAC, in coordination with City staff, has actively engaged in a variety of areas related to accessibility, with the following achievements:
 Provided input to staff on the City’s ADA Transition Plan Update and recommended re-surveying eight priority locations;
 Established an Ad Hoc Committee to nominate individuals and/or organizations for recognition of their efforts related to accessibility within this community;  Received a presentation from staff on Special Event Permitting, and established an Ad Hoc Committee to work with Parks and Recreation staff on potential enhancements to the permitting process;
 Provided continued guidance and feedback to City staff on accessibility for the City’s Outdoor Dining Program, and supported staff’s recommendation to remove six non-compliant outdoor businesses;
 Provided input to City staff and City Council on the State Street Interim Operations, with the recommendation to restore public transit on State Street and build in an opportunity for the AAC to advise on a new ordinance;
 Submitted input from committee members to City IT Department staff on issues related to the City website and digital accessibility;
 Notified staff of and provided input to prioritize sidewalk barrier removals, such as missing access ramps, sidewalk uplifts due to tree roots, vegetation overgrowth within the path of travel, etc.;
 Worked with staff to create temporary additional accessible parking spaces in the vicinity of the Fiesta parade route;
 Received a report from Downtown Parking staff and provided initial input on future operational upgrades to City parking payment infrastructure;  Recommended that staff (City ADA Coordinator) send a notification letter to valet Council Agenda Report
Access Advisory Committee - Annual Report
October 17, 2023

operators in the City;
 Participated in accessibility training to businesses;  Advised Public Works staff on recommended locations to install new accessible parking spaces and new accessible pedestrian signals;
 Continued monthly meetings with the AAC Chair, the Vice Chair, and the ADA Coordinator to discuss and plan meeting agendas; and
 Assisted with the completion of Capital Improvements Projects, including:
o 148 new and retrofitted access ramps;
o 1,000 square feet of new sidewalk and 30,000 square feet of repaired/replaced sidewalk;
o The Highway Safety Improvement Program Cycle 9 Safety Improvements Project; and
o The Highway Safety Improvement Program De La Vina and Sola Corridor Lighting Project.

Goals, Priorities, and Challenges
The ongoing goals for the City and the AAC include:
 Improving accessibility throughout the City, especially on the public right-of-way and City property;
 Raising awareness of ADA deficiencies on private property that is open to the public;
 Encouraging community collaboration on accessibility issues;  Developing and providing ongoing professional in-service training for City ADA Liaison staff and AAC members; and
 Providing input on design, development, and execution of key capital projects in the preliminary design phase.

Recognized priorities for the City and the AAC include:
 ADA Transition Plan Update;
 Full, sustained citywide compliance with accessibility standards for outdoor business facilities through outreach, education, and enforcement;  Restoring public transit to State Street;
 Developing an ADA Transition Plan for the public right-of-way;  Producing additional resources for Special Event Permitting and working to enhance access for City-sponsored special events;
 Removing sidewalk barriers;
 Furthering the progress with the Blue Curb Parking Initiative;  Enforcing ADA parking;
 In-service training for City ADA Liaison staff and AAC members; and  Developing outreach and education tools for local businesses and the public.

Council Agenda Report
Access Advisory Committee - Annual Report
October 17, 2023

Ongoing challenges for the City and the AAC include:
 Limited staffing resources for enforcement of ADA standards such as accessibility requirements for outdoor business facilities, sidewalk infringements, accommodations at special events, etc.; and
 Limited funding resources for capital projects and initiatives for new or enhanced activities, programs, and services.

BUDGET/FINANCIAL INFORMATION:

Several of the goals and priorities identified above have future unbudgeted costs. For example, restoring public transit on State Street will require a dedicated funding source.

Many items do not require significant funding, but may be limited by available staffing resources. Staff will continue working closely with the AAC to advance these goals and priorities.

PREPARED BY: Brian D’Amour, P.E., City Engineer/sk
SUBMITTED BY: Clifford M. Maurer, P.E., Public Works Director APPROVED BY: City Administrator’s Office

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: October 17, 2023
TO: Mayor and Councilmembers
FROM: Downtown Team Division, Public Works Department
SUBJECT: Proposed Citywide Parklet Program
RECOMMENDATIONS: That Council:

A. Approve a Citywide Parklet Program for parklets located within the public right-ofway; B. Direct the City Attorney’s Office to draft an ordinance and fee resolution to implement the program and return the documents to Council for introduction and adoption; and
C. Determine that the proposed Citywide Parklet Program is exempt under California Environmental Quality Act Guideline Sections 15301 and 15303 and direct the filing of a Notice of Exemption under Section 15062.

EXECUTIVE SUMMARY:

In response to the COVID-19 pandemic, the City of Santa Barbara (City) adopted successive ordinances to relax permitting requirements and allow businesses to expand operations into the Public Right-Of-Way (ROW). The authorization adopted most recently, pursuant to Ordinance No. 6055, the Economic Recovery Extension and Transition Ordinance (ERETO), expires on December 31, 2023.

At the Council meeting on June 27, 2023, acknowledging the ERETO’s pending expiration on December 31, 2023, Council directed the Public Works Downtown Team (Downtown Team) staff to return with a Citywide Parklet Program (Program) for consideration and approval.

The proposed Program will provide a process for business owners to obtain a license authorizing placement of a parklet in the public parking spaces front of their business. An ordinance is required to establish the program. Except for the ERETO, there is no existing authorization for business facilities within the roadway portion of the ROW. Municipal Code Chapter 9.95 authorizes outdoor dining facilities on sidewalks and newly adopted Agenda Item No. 11
File Code No. 530.04
Council Agenda Report
Proposed Citywide Parklet Program
October 17, 2023

Municipal Code Chapter 31.30 authorizes outdoor business facilities in the State Street Promenade (Promenade) and two blocks adjacent to the Promenade. Council heard a report on October 3, 2023, from Community Development, regarding the application process to permit outdoor dining on private property. Based on that report, the proposed Program also contemplates a permitting process that includes a requirement for parklet applicants to submit a pre-application by December 20, 2023, at 4:30 p.m. to allow their parklet in the ROW to remain in place past December 31, 2023, while their application is processed. Businesses having a parklet after December 20, 2023 without submitting a pre-application must remove their parklet on or before December 31, 2023. The permitting process for a parklet will be similar to the process for obtaining an outdoor dining license.

A Coastal Development Permit (CDP) will also be required for all parklets within the Coastal Zone.

DISCUSSION:

Mandatory Pre-Application
As a benefit to business owners, staff require businesses to submit a pre-application for a parklet in the ROW before applying for a formal permit, and they will also pay the City’s $514 pre-application processing fee. This pre-application service will help an applicant decide if a parklet is feasible before they invest the time and expense in drafting professional plans and submitting a full permit application. The pre-application process benefits business and property owners by allowing early review and comment of proposed parklets from the Public Works Department, Fire Department, Building and Safety, Planning, Sustainability and Resilience’s Creeks Division without paying the full cost for a CDP or Encroachment Permit. Staff will review big-picture issues, such as location constraints (red curbs, blue curbs, stormwater drains, utilities, distance from driveways and street corners), safety, accessibility, egress, plumbing fixture count, parking requirements, and stormwater management.

A checklist of materials required for the pre-application package will be available on Downtown Parking’s webpage no later than November 15, 2023. To keep an existing parklet past the end of this year, an applicant will need to submit all preapplication checklist materials to the Downtown Parking Division and pay the $514 pre-application fee no later than December 20, 2023, at 4:30 pm.

Formal Application Process
Upon completion of the pre-application process, if a business would like to pursue a parklet in the ROW, they will be required to submit a formal application to the Downtown Team no later than March 1, 2024, or remove the parklet. The application process will include review and comments from City Departments and Divisions including, but not limited to, the Public Works’ Engineering Division, Fire Department, Police Department, and Community Development’s Building and Safety Division. Application requirements include, but are not limited to, the development and submittal of professional plans, California Access Specialist (CASp) verification, and insurance requirements. As is the Council Agenda Report
Proposed Citywide Parklet Program
October 17, 2023

case with outdoor dining facilities on private property, the space within a parklet will be evaluated to determine if it changes the occupancy load for purposes of the necessary plumbing fixtures for the business.

Licenses for parklets will be renewable annually and contain performance requirements similar to those included in current Outdoor Dining License Agreement (for facilities on sidewalks under Municipal Code Chapter 9.95) and Outdoor Business Facility License Agreement (for facilities in the roadway within the Promenade). Parklet owners will be required to defend and indemnify the City for liabilities arising from the placement of a parklet.

Coastal Development Permit Process
If the proposed parklet is in the Coastal Zone and the applicant wants to proceed with permitting after going through the pre-application process, they will be required to submit a formal Planning Application (PLN) for a CDP. Based on an estimate of staff review time, staff concluded that these projects would take significantly less time than the standard PLN/CDP review, given the anticipated similarities between outdoor dining proposals and limited coastal issues. Staff is proposing a reduced CDP fee of $5,535 (currently, the CDP fee for this type of Program would be $15,666). However, additional standard fees for environmental review, mailed noticing, Encroachment Permit, and design review, etc., will also be required.

Design Review
Parklets will require design review under Municipal Code Section 22.68.090, which states:

No building or structure shall be erected upon any land owned or leased by the City, or allowed to extend over or upon any street, or other public property, unless plans for the same and the location thereof shall first have been submitted to the Architectural Board of Review or the Historic Landmarks Commission, as applicable, for its approval.

The Historic Landmarks Commission will review applications for proposed parklets located in the ROW within the El Pueblo Viejo Landmark District. The Architectural Board of Review will review applications for parklets in the ROW outside of the El Pueblo Viejo Landmark District. Based on the site and extent of improvements, some applications may qualify for administrative approval or only be required to be reviewed on the respective design board’s consent agenda.

Location
Parklets will be limited to the parking space(s) entirely within the frontage of the business operating the parklet. If a parking space straddles the line between two businesses, then it cannot be used for a parklet unless both businesses share the parklet. Parklets will Council Agenda Report
Proposed Citywide Parklet Program
October 17, 2023

also be prohibited in locations that block drainage or interfere with operation of existing storm drain or utility facilities. Parklets are also prohibited in red zones and blue zones.

Traffic and Safety Protection Requirements
Traffic and safety protection will be required for all parklets. Possible options for traffic and safety protection include K-rail, concrete Jersey Barrier, water-filled Jersey Barrier or similar. Similar CalTrans-recognized safety barriers or other options may be considered.

Any proposed traffic and safety protection measures will be evaluated on an individual basis and must be approved by the City Engineer and Traffic Engineer. Design review for a parklet will not include review of the traffic and safety barriers.

Out of an abundance of caution, staff recommends not allowing parklets in the ROW on major arterial roads, which are those roads consisting of two vehicle lanes in any one direction. If Council desires to include parklets in the ROW on major arterial roads consisting of two vehicle lanes in any one direction, traffic and safety protection measures are more important and will be required on three sides of the proposed parklet.

Americans with Disabilities Act (ADA)
All parklets must comply with the ADA at all times, no exceptions. Formal application submittals will require a CASp verification that the proposed design is ADA-compliant.

Once constructed and prior to occupancy/use, the parklet must be certified by a CASp.

Annual Fee
Staff recommend a per square foot fee of $2.00 per month. This fee will be charged on a prorated, annual basis, and is the same fee approved by Council for outdoor business facilities located on the Promenade.

Application Information and Deadline to Submit
Any business wishing to permit a parklet located within the ROW must submit a pre-application no later than December 20, 2023, to avoid being in violation. Applications will be accepted on an ongoing basis. The application for parklets in the ROW as well as additional information will be available on the City’s Downtown Team website.

Any existing parklet located in the ROW that does not submit a pre-application by December 20, 2023, will be subject to immediate enforcement.

State Codes
All parklets must comply with all state laws and regulations including Alcohol and Beverage Control laws.

Council Agenda Report
Proposed Citywide Parklet Program
October 17, 2023

Business Outreach
On September 21, 2023, Downtown Team staff attended the Downtown Organization Food and Beverage Committee meeting to discuss possible issues and processes regarding parklets in the ROW. Additionally, a new section will be developed on the Downtown Team’s website that will include the application materials and additional information about the Program. Continued outreach will occur prior to the ERETO expiration and will include noticing to businesses (including hand delivery of information), current businesses with parklets in the ROW, and City News in Brief.

BUDGET/FINANCIAL INFORMATION:

Council approved a reduced CDP fee of $5,535 for outdoor dining on private property at the October 3, 2023, meeting. This new CDP Outdoor Dining on Private Property fee of $5,535 was calculated to recover the full cost of providing the services provided by Community Development. In discussion with Community Development staff, it was determined that this fee would be appropriate for parklets in the public ROW. The demand for permits related to the CDP fee for parklets in the public ROW is not known at this time.

There are approximately 40 parklets located within the public ROW throughout the City.

Staff anticipates that the total permits issued citywide will likely be less than 20 once fees are introduced, design review is required, and the implementation of ADA compliance alongside traffic and safety protection measures. Any additional salary costs incurred as a result of the new and increased workload for Community Development staff are anticipated to be fully offset by revenue collected from the proposed fee. Additionally, the $514 pre-application fee and annual fee were developed to cover costs incurred by Downtown Parking during the pre-application process. The proposed $2 per square foot per month fee would cover ongoing staff costs to implement and manage the Program.

ENVIRONMENTAL REVIEW:

Under Santa Barbara Municipal Code (SBMC) § 22.100.070 and § 22.100.080, the Public Works Director has determined that the Program is exempt under California Environmental Quality Act (CEQA) Guidelines § 15301 Existing Facilities and 15303 (Small Structures).

CEQA Exemption Criteria
CEQA Guideline § 15301 (Existing Facilities) covers the minor alteration of existing facilities involving no or negligible expansion of existing or former use. Section 15303 (Small Structures) covers the construction of new small structures. The Program would result in a negligible expansion of existing commercial uses and a negligible expansion of the public’s use of City right-of-way, as the uses included in the Program would not vary from the current uses of commercial businesses, residential areas, or public access within the ROW. Parklets are small structures located within the boundaries of vehicle parking space on the existing ROW.

Council Agenda Report
Proposed Citywide Parklet Program
October 17, 2023

For these reasons, the Public Works Director, exercising authority under SBMC §

22.100.080, has determined that the Program is exempt from CEQA. The Council has final authority to approve the Program. Therefore, Council must confirm the exemption before Program approval. The recommended action will make the necessary environmental determination and authorize the filing of a notice of exemption for the Program.

PREPARED BY: Brian J. Bosse, Downtown Team Manager/nv
SUBMITTED BY: Clifford M. Maurer, P.E., Public Works Director APPROVED BY: City Administrator’s Office