CITY OF SANTA BARBARA
CITY COUNCIL
Randy Rowse
Mayor
Alejandra Gutierrez
Mayor Pro Tempore
Rebecca Bjork
City Administrator
Oscar Gutierrez
Ordinance Committee Chair
Sarah J. Knecht
City Attorney
Eric Friedman
Finance Committee Chair
Meagan Harmon
Mike Jordan
Kristen W. Sneddon
City Hall
735 Anacapa Street
http://www.SantaBarbaraCA.gov
OCTOBER 31, 2023, 2:00 PM
AGENDA
IN-PERSON PUBLIC COMMENT: At the beginning of each meeting of the City Council, Finance Committee, or Ordinance Committee, any member of the public may address the City Council concerning any item not on the Council's agenda. Any person wishing to make such address should first complete and deliver a "Request to Speak" form prior to the time that public comment is taken up by the City Council. Each speaker will be given a total of 3 minutes to address the Council. Pooling of time is not allowed during general public comment. The time allotted for general public comment at the beginning of the 2:00 p.m. session is 30 minutes.
Any member of the public who did not speak during the 2:00 p.m. session but who submitted a request to do so during the 2:00 p.m. 30 minute session may do so at the end of the meeting when the additional “Public Comment (If Necessary)” is announced. The City Council, upon majority vote, may decline to hear a speaker on the grounds that the subject matter is beyond their jurisdiction.
REMOTE PUBLIC COMMENT: Members of the public wishing to speak must “raise their hand” in the Zoom platform by selecting the virtual hand icon when their item is called. The keyboard shortcut for this is Alt+Y for Windows and Option+Y for Macs. City staff will activate the speaker’s microphone when the speaker’s name is called. The speaker will then need to unmute themselves. The keyboard shortcut for this is Alt+M for Windows or Command-Shift-A for Macs.
HOW TO REMOTELY OBSERVE AND/OR SPEAK LIVE AT A MEETING
Web: https://santabarbaraca-gov.zoom.us/webinar/register/WN_6qBzhd1OQ_iNFgvfSw-R0Q (Participation via Zoom)
Telephone: Dial 1-669-900-6833, Enter Webinar ID: 859 7587 0615 (press *9 to raise/lower hand; press *6 to mute/unmute) Online Streaming: Council meetings are streamed live at www.SantaBarbaraCA.gov/CAP TV: Each regular City Council meeting is broadcast live in English and Spanish on City TV Channel 18 and rebroadcast in English on Wednesdays and Thursdays at 7:00 p.m. and Saturdays at 8:00 a.m., and in Spanish on Sundays at 3:00 p.m.
Each televised Council meeting is closed captioned for the hearing impaired. Check the City TV program guide at www.santabarbaraca.gov/citytv for rebroadcasts of Finance and Ordinance Committee meetings.
WRITTEN PUBLIC COMMENT: Public comments may also be submitted via email to [email protected] prior to the beginning of the Council Meeting. All public comments submitted via email will be provided to City Council and will become part of the public record.
ORDER OF BUSINESS: Regular meetings of the Finance Committee and the Ordinance Committee begin at 12:00 p.m. The regular City Council meeting begins at 2:00 p.m. in the Council Chambers at City Hall. (CONTINUED ON NEXT PAGE)
REPORTS: Copies of the reports relating to agenda items are available for review at http://www.SantaBarbaraCA.gov/CAP.In accordance with state law requirements, this agenda generally contains only a brief general description of each item of business to be transacted or discussed at the meeting. Should you wish more detailed information regarding any particular agenda item, you are encouraged to obtain a copy of the Council Agenda Report (a "CAR") online at the City's website (http://www.SantaBarbaraCA.gov/CAP). Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are posted to the City’s website as soon as reasonably feasible.
CONSENT CALENDAR: The Consent Calendar is comprised of items that will not usually require discussion by the City Council. A Consent Calendar item is open for discussion by the City Council upon request of a Councilmember, City staff, or member of the public. Items on the Consent Calendar may be approved by a single motion. Should you wish to comment on an item listed on the Consent Agenda, after turning in your "Request to Speak" form, you should come forward to speak or raise your hand in Zoom at the time the Council considers the Consent Calendar.
SPANISH INTERPRETATION: If you need interpretation of your communications to Council from Spanish into English, please contact the City Clerk’s Office at 564-5309 or by email at [email protected]. If possible, notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN EN ESPAÑOL: Si necesita una interpretación del español al inglés, para sus comunicaciones al Consejo, comuníquese con la Oficina del Secretario Municipal al 564-5309, o por correo electrónico a [email protected]. Si es posible, la notificación de al menos 48 horas generalmente permitirá a la Ciudad hacer los arreglos.
AMERICANS WITH DISABILITIES ACT: If you need auxiliary aids or services or staff assistance to attend or participate in this meeting, please contact the City Administrator's Office at 564-5305 or by email at [email protected]. If possible, notification at least 48 hours prior to the meeting will usually enable the City to make reasonable arrangements. For those who need accessibility accommodation in using the “raise hand” function and/or registering to participate in the Zoom session, please contact the Clerk’s office by 5:00 p.m. the day before the meeting for assistance. Additionally, a speaker may email [email protected] by 5:00 p.m. the day before a meeting, stating which item they wish to speak on. Specialized services, such as sign language interpretation or documents in Braille, may require additional lead time to arrange. 10/31/2023 Santa Barbara City Council Final Agenda Page 1 OCTOBER 31, 2023 AGENDA
ORDINANCE COMMITTEE MEETING - 12:00 P.M. IN THE COUNCIL CHAMBER (120.03)
. Subject: Ordinance Committee Agenda (120.03)
1. Subject: Amendment to Average Unit-Size Density Incentive Program Expiration Date (120.03)
Recommendation: That Ordinance Committee review and recommend to City Council proposed amendments to Santa Barbara Municipal Code Sections
30.20.030, 30.25.030, 30.30.30, 30.140.220, 30.150.010, 30.150.040, and
30.150.050 to eliminate the expiration date from the Average Unit-Size Density Incentive Program.
REGULAR CITY COUNCIL MEETING - 2:00 P.M.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
CHANGES TO THE AGENDA
CONSENT CALENDAR
1. Subject: Restructure of Santa Barbara Community Housing Corporation’s Loan on Property Located at 821 Bath Street [Ordinance Introduction] (640.08)
Recommendation: That Council introduce and subsequently adopt, by reading of title only, an Ordinance of the Council of the City of Santa Barbara Approving a Restated Loan Agreement with Santa Barbara Community Housing Corporation, a California Nonprofit Public Benefit Corporation, Secured by a Restated Deed of Trust, and New Ninety-Year Affordability Control Covenant Imposed on Real Property Located at 821 Bath Street; and Authorizing the Community Development Director to Execute Such Agreements, Subject to Approval as to Form by the City Attorney, as Necessary.
2. Subject: Debt Management Policy Revision, Reimburse Expenditures from Proceeds of Indebtedness for the Policy Facility, and Establish a Joint 10/31/2023 Santa Barbara City Council Final Agenda Page 2 Powers Authority to Issue Future Debt [Ordinance Introduction; Resolution] (210.01)
Recommendation: That Council:
A. Introduce and subsequently adopt, by reading of title only, an Ordinance of the Council of the City of Santa Barbara Authorizing the Execution and Delivery of a Joint Exercise of Powers Agreement by and Between the City and the California Statewide Communities Development Authority and Other Matters Related Thereto;
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending a Debt Management Policy and Repealing Resolution 17-094; and
C. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Setting Forth the Official Intent of the City of Santa Barbara to Reimburse Certain Expenditures from Proceeds of Indebtedness for the Upcoming Police Facility.
3. Subject: Amendment to Position Salary Control Resolution 23-081 with Updates to Classification and Compensation for Certain Positions [Resolution] (410.06)
Recommendation: That Council adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution 23-081, the Position Salary Control Resolution for Fiscal Year 2024, to Amend the Established Salary for Positions as Listed and to Establish Classifications Listed.
4. Subject: Records Destruction for Finance Department [Resolution] (210.01) Recommendation: That Council adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Relating to the Destruction of Records Held by the Finance Department in the Accounting, Administration, General Services, Risk Management, and Treasury Divisions.
5. Subject: Approval of the Fiscal Year 2023-2024 Agreement for Operation of a Countywide Library System and Appropriation of County Per Capita Funds [Resolution; Agreement] (570.04)
Recommendation: That Council:
A. Approve and authorize the City Administrator to execute the Fiscal Year 2023-2024 Agreement for Operation of a Countywide Library System between the County of Santa Barbara and the City of Santa Barbara for the operation of Libraries belonging to the Countywide Library System; and 10/31/2023 Santa Barbara City Council Final Agenda Page 3 B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 23-076, Adopting the Budget for Fiscal Year 2024, to Decrease Revenue Appropriations by $71,187 in the Fiscal Year 2024 Library General Fund and Increase Revenue Appropriations by $270,017 in the Fiscal Year 2024 Library County Fund Budget for County Per Capita Funds from the County of Santa Barbara for the Operation of Library Services.
6. Subject: Award Contracts for Construction and Authorize a Memorandum of Understanding with the Santa Barbara County Association of Governments for the Cabrillo Boulevard at Los Patos Way Roundabout Project [Resolution; Agreement] (150.03)
Recommendation: That Council:
A. Award a contract with Granite Construction Company in their low bid amount of $7,197,448 for construction of the Cabrillo Boulevard at Los Patos Way Roundabout Project, Bid No. 4049; and authorize the Public Works Director to execute the contract and approve expenditures up to $719,744 to cover any cost increases that may result from contract change orders for extra work and differences between estimated bid quantities and actual quantities measured for payment;
B. Authorize the Public Works Director to execute a contract with Filippin Engineering, Inc., in the amount of $658,000 for construction management, monitoring, and inspection services of the Cabrillo Boulevard at Los Patos Way Roundabout Project, and authorize the Public Works Director to approve expenditures up to $65,800 for potential extra services, for a total expenditure authority of $723,800;
C. Authorize the Public Works Director to execute Amendment No. 4 to the City Professional Services Agreement No. 26,031 with T.Y. Lin International in the amount of $140,637 for design support during construction of the Cabrillo Boulevard Roundabout at Los Patos Way Project, and authorize the Public Works Director to approve expenditures up to $14,163 for potential extra services, for a total expenditure authority of $154,800; D. Authorize the City Administrator to execute the Memorandum of Understanding between the Santa Barbara County Association of Governments and the City of Santa Barbara for the construction of the Cabrillo Boulevard at Los Patos Way Roundabout Project; and E. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 23-076, Adopting the Budget for 10/31/2023 Santa Barbara City Council Final Agenda Page 4 Fiscal Year 2024, to Appropriate Funds for the Construction of the Cabrillo Boulevard at Los Patos Way Roundabout Project.
7. Subject: Acceptance of Grant Funds for Electric Vehicle Charging Station Infrastructure [Resolution; Agreement] (630.02)
Recommendation: That Council adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Accepting Grant Funds, Authorizing the Sustainability and Resilience Director to Enter into Grant Agreements, and Amending Resolution No. 23-076, Adopting the Budget for Fiscal Year 24 to Increase Revenue and Expenditure Appropriations by $800,000 in the Sustainability and Resilience Department Fiscal Year 2024 Miscellaneous Grants Fund for Electric Vehicle Charging Infrastructure.
8. Subject: September 30, 2023, Investment Report and September 30, 2023, Fiscal Agent Report (260.02)
Recommendation: That Council:
A. Accept the September 30, 2023, Investment Report; and B. Accept the September 30, 2023, Fiscal Agent Report.
9. Subject: Approval of Banking Services and Custodial Agreements [Agreement] (210.03)
Recommendation: That Council Approve a Sixth Amendment to Agreement No. 25,036 with US Bank for banking and trust custodial services, executing a 12- month extension at a net cost estimated at $1,900 per month for the banking services and $3,000 for the trust custodial services.
10. Subject: Authorization to Amend Legal Services Agreement with Richards Watson & Gershon [Agreement] (540.06)
Recommendation: That Council authorize the City Attorney to execute an amendment to the legal services agreement with Richards Watson & Gershon, a professional corporation, for legal services relating to litigation to enforce the City’s waterline easements, to increase the contract not to exceed amount by $35,000 (from $35,000 to $70,000), to be paid from funds appropriated to the Public Works Water Resources Division.
11. Subject: Amendment to Professional Services Agreement for the Evaluation of Proposed Development at Paseo Nuevo [Agreement] (610.04) Recommendation: That Council authorize the Community Development Director to execute the first amendment to increase the amount of Santa Barbara City 10/31/2023 Santa Barbara City Council Final Agenda Page 5 Agreement No. 22300248 with Strategic Economics, Inc., by $58,531, for a total contract amount of $93,531, to provide consulting services for the evaluation of proposed development at Paseo Nuevo, including assessing the economics of the development proposal as described in scope of services detailed in Exhibit A of the original contract.
12. Subject: Contract Amendment for Construction Support Services for the Santa Barbara Airport South Terminal Apron Redevelopment Project [Agreement] (560.04)
Recommendation: That Council authorize the Public Works Director to execute the First Contract Amendment with Applied Earthworks, Inc., for archaeological and Native American monitoring services for the Santa Barbara Airport South Terminal Apron Redevelopment Project, Contract No. 28,270, in the amount of $57,339, for a total expenditure authority of $126,399.
13. Subject: Authorization to Amend Legal Services Agreement with ADR Services, Inc. [Agreement]
Recommendation: That Council authorize the City Attorney to execute an amended legal services agreement with ADR Services, Inc., for independent hearing officer services by Justice James Lambden (Ret.) in an amount not to exceed $35,000, (from $35,000 to $70,000).
14. Subject: Authorization to Directly Negotiate with Vendors for Fleet-Related Purchases in Fiscal Years 2024 and 2025
Recommendation: That Council:
A. Authorize the General Services Manager to waive the formal bid process for fleet purchases for Fiscal Years 2024 and 2025 on the condition that either a cooperative agreement is used based on low price or best value, or a vehicle is bought off the lot at or below the manufacturers’ suggested retail price; and
B. Approve of standardizing on Scelzi truck bodies based on a best interest finding per Section 4.52.070 (L) of the Municipal Code.
REPORT FROM THE ORDINANCE COMMITTEE
PUBLIC COMMENT
PULLED CONSENT ITEMS
COUNCILMEMBER COMMITTEE ASSIGNMENT REPORTS
10/31/2023 Santa Barbara City Council Final Agenda Page 6
CITY COUNCIL ADMINISTRATIVE AND ATTORNEY REPORTS
PUBLIC WORKS DEPARTMENT
15. Subject: Monthly Update on State Street Interim Operations Recommendation: That Council:
A. Receive and consider an update on State Street Interim Operations and provide direction as appropriate; and
B. Authorize the expenditure of $55,000 from the Streets Fund for the installation of temporary bicycle lanes on the 500 through 1200 blocks of State Street.
MAYOR AND COUNCIL REPORTS
16. Subject: Interviews for City Advisory Groups (140.05) Recommendation: That Council:
A. Hold interviews of applicants to various City Advisory Groups (Est. time 4:00 p.m.); and
B. Continue interviews of applicants to November 7, 2023 (Est. time 6:00 p.m.).
COUNCIL AND STAFF COMMUNICATIONS
COUNCILMEMBER ENGAGEMENTS
PUBLIC COMMENT (IF NECESSARY)
ADJOURNMENT