Santa Barbara City Council
March 12, 2024

APPENDIX D – FUTURE YEAR 2035 INTERSECTION VOLUMES
ATTACHMENT 2
City of Santa Barbara
2035 General Plan Update
Appendix D
Future Year 2035 GPU Post‐processed  ‐ AM Peak Hour Volumes (rounded) Left Thru Right Left Thru Right Left Thru Right Left Thru Right 1 SR‐154/Calle Real 75 235 210 130 785 320 60 180 325 170 200 590 2 SR‐154/US‐101 SB On‐Ramp 0 525 220 980 285 0 0 0 0 0 0 0 3 Calle Real/State Street 225 685 120 205 0 35 40 545 0 0 790 250 4 La Cumbre Road/State Street 145 180 100 140 235 115 105 400 95 95 480 65 5 Las Palmas Drive/La Cumbre Road/Calle Real 320 0 360 0 0 0 0 505 495 90 615 0 6 US‐101 SB Ramps/Las Palmas Drive 0 0 0 575 15 235 0 465 225 505 445 0 7 Hope Avenue/State Street 55 185 60 115 185 180 105 655 45 45 650 75 8 Hope Avenue/Calle Real 450 285 135 110 95 85 165 300 155 120 175 70 9 Hitchcock Way/State Street 85 15 175 10 5 5 20 775 95 190 670 15 10 Las Positas Road/State Street 215 230 360 130 260 95 70 770 175 275 650 50 11 US‐101 NB On‐Ramp/Calle Real 0 0 0 10 15 10 10 300 10 1,080 305 10 12 Las Positas Road/Calle Real 790 815 0 5 605 345 75 0 235 360 280 380 13 Las Positas Road/US‐101 SB Ramps 5 1,215 280 545 630 0 390 5 325 0 0 0 14 Las Positas Road/Modoc Road 130 830 40 175 575 240 275 195 160 35 150 390 15 De La Vina Street/State Street 210 0 20 5 0 0 5 645 555 5 675 5 16 Alamar Avenue/State Street 95 195 60 250 240 25 55 515 40 45 455 85 17 Constance Avenue/State Street 10 60 10 15 55 345 475 345 15 10 220 10 18 State Street/Mission Street 110 210 25 25 345 70 50 375 145 20 395 35 19 De La Vina Street/Mission Street 0 0 0 60 535 320 0 685 365 25 565 0 20 Bath Street/Mission Street 190 145 55 50 0 100 100 845 0 0 785 50 21 Castillo Street/Mission Street 0 0 0 25 45 210 140 860 210 20 1,020 30 22 US‐101 NB Ramps/Mission Street 155 5 280 0 0 0 590 1,140 0 0 680 625 23 US‐101 SB Ramps/Mission Street 0 0 0 1,160 5 170 0 575 210 460 370 0 24 Modoc Road/Mission Street 0 0 0 255 0 190 230 425 0 5 245 175 25 Chapala Street/Carrillo Street 185 230 40 0 0 0 465 845 200 15 380 75 26 De La Vina Street/Carrillo Street 0 0 0 150 400 195 0 1,325 185 25 540 0 27 Bath Street /Carrillo Street 155 210 50 0 0 0 225 1,535 0 0 665 65 28 Castillo Street/Carrillo Street 0 0 0 70 155 260 0 1,720 170 20 790 0 29 US‐101 NB Ramps/Carrillo Street 355 0 265 0 0 0 420 1,625 0 0 505 505 30 US‐101 SB Ramps/Carrillo Street 0 0 0 1,145 5 375 0 900 535 190 670 0 31 San Andres Street/Carrillo Street 70 145 160 280 170 35 25 850 60 95 570 110 32 Meigs Road/Cliff Drive 265 185 65 270 155 180 240 450 220 40 330 140 33 Castillo Street/US‐101 NB On‐Ramp/Haley Street 480 80 455 60 205 100 0 0 0 370 135 25 34 Castillo Street/US‐101 SB Ramps 0 795 300 95 480 0 215 5 700 0 0 0 35 Castillo Street/Montecito Street 45 270 15 80 350 715 720 220 70 20 190 110 36 Castillo Street/Shoreline Drive/Cabrillo Boulevard 0 0 0 75 0 170 110 275 0 0 290 85 37 Bath Street/Haley Street 240 210 60 0 0 0 125 405 25 10 270 70 38 Garden Street/Haley Street 0 445 430 30 400 0 15 460 290 0 0 0 39 Garden Street/Gutierrez Street 445 790 0 0 685 40 0 0 0 500 405 40 40 Garden Street/US‐101 NB Ramps 210 890 0 0 660 520 0 0 0 205 0 385 41 Garden Street/US‐101 SB Ramps 0 370 140 450 415 0 750 0 560 0 0 0 42 Garden Street/Yanonali Street 20 100 35 455 140 410 230 185 20 15 135 180 43 Milpas Street/Haley Street 0 720 40 15 795 0 105 115 215 0 0 0 44 Milpas Street/Gutierrez Street 125 680 30 55 790 120 0 0 0 100 195 65 45 Milpas Street/Quinientos Street 75 820 25 75 855 35 20 30 75 145 40 95 46 Milpas Street/Carpinteria Street/US‐101 NB Ramps 70 415 90 70 700 585 0 0 0 85 285 115 47 Milpas Street/Hutash Street‐US‐101 SB Ramps 0 220 50 633 322 0 18 0 21 40 0 460 48 Cabrillo Boulevard/US‐101 Ramps 0 255 0 0 135 0 635 0 5 180 0 5 49 Hot Springs Road/Old Coast Highway/Coast Village Road 25 470 345 25 485 50 160 245 25 290 80 45 50 Olive Mill Road/Coast Village Road 130 250 25 110 70 205 170 210 75 60 120 150 Westbound
1 2
3 Region # Intersection
Northbound Southbound Eastbound
ATTACHMENT 2
City of Santa Barbara
2035 General Plan Update
Appendix D
Future Year 2035 GPU Post‐processed  ‐ PM Peak Hour Volumes (rounded) Left Thru Right Left Thru Right Left Thru Right Left Thru Right 1 SR‐154/Calle Real 80 290 165 100 585 155 65 155 325 175 340 765 2 SR‐154/US‐101 SB On‐Ramp 0 520 250 855 215 0 0 0 0 0 0 0 3 Calle Real/State Street 235 715 125 220 0 35 35 625 0 0 865 375 4 La Cumbre Road/State Street 230 215 185 175 305 85 150 575 135 195 675 135 5 Las Palmas Drive/La Cumbre Road/Calle Real 340 0 465 0 0 0 0 545 540 125 765 0 6 US‐101 SB Ramps/Las Palmas Drive 0 0 0 675 10 165 0 420 165 640 475 0 7 Hope Avenue/State Street 65 320 135 140 165 200 150 855 60 105 895 155 8 Hope Avenue/Calle Real 520 280 150 145 135 150 195 325 175 185 190 55 9 Hitchcock Way/State Street 140 15 270 40 25 15 35 1,000 105 245 970 25 10 Las Positas Road/State Street 220 225 455 90 190 110 100 1,050 260 360 895 140 11 US‐101 NB On‐Ramp/Calle Real 0 0 0 10 0 10 10 420 15 905 350 15 12 Las Positas Road/Calle Real 445 815 0 0 640 290 80 0 355 470 490 430 13 Las Positas Road/US‐101 SB Ramps 0 775 230 605 855 0 495 10 545 0 0 0 14 Las Positas Road/Modoc Road 165 600 50 315 745 310 245 225 160 40 130 170 15 De La Vina Street/State Street 405 5 30 15 0 15 10 880 690 5 955 25 16 Alamar Avenue/State Street 155 255 105 130 195 45 45 675 75 85 685 120 17 Constance Avenue/State Street 5 80 15 10 90 440 470 410 20 30 435 5 18 State Street/Mission Street 165 315 25 25 385 70 65 395 145 25 370 70 19 De La Vina Street/Mission Street 0 0 0 60 700 310 0 595 290 70 745 0 20 Bath Street/Mission Street 165 175 35 90 0 170 65 670 0 0 900 55 21 Castillo Street/Mission Street 0 0 0 20 105 240 95 740 310 30 1,235 30 22 US‐101 NB Ramps/Mission Street 220 5 245 0 0 0 415 980 0 0 895 695 23 US‐101 SB Ramps/Mission Street 0 0 0 935 10 370 0 510 180 510 580 0 24 Modoc Road/Mission Street 0 0 0 250 0 190 200 395 0 5 495 270 25 Chapala Street/Carrillo Street 510 685 100 0 0 0 450 630 250 10 620 150 26 De La Vina Street/Carrillo Street 0 0 0 155 475 455 5 1,135 160 45 1,045 0 27 Bath Street /Carrillo Street 200 300 80 0 0 0 275 1,210 0 0 1,290 120 28 Castillo Street/Carrillo Street 0 0 0 80 210 330 5 1,445 240 30 1,480 0 29 US‐101 NB Ramps/Carrillo Street 465 5 205 0 0 0 320 1,455 0 0 1,000 895 30 US‐101 SB Ramps/Carrillo Street 0 0 0 940 5 595 0 860 295 265 1,170 0 31 San Andres Street/Carrillo Street 60 175 90 240 185 50 25 565 50 100 955 240 32 Meigs Road/Cliff Drive 300 200 50 250 275 230 220 425 250 70 415 150 33 Castillo Street/US‐101 NB On‐Ramp/Haley Street 710 95 600 65 255 130 0 0 0 540 260 20 34 Castillo Street/US‐101 SB Ramps 0 1,075 250 100 695 0 250 5 660 0 0 0 35 Castillo Street/Montecito Street 100 420 20 145 430 780 760 225 90 25 235 170 36 Castillo Street/Shoreline Drive/Cabrillo Boulevard 0 0 0 135 0 210 215 380 0 0 430 130 37 Bath Street/Haley Street 280 175 70 0 0 0 150 475 35 5 555 75 38 Garden Street/Haley Street 0 355 330 40 645 0 30 665 410 0 0 0 39 Garden Street/Gutierrez Street 380 560 0 0 1,000 80 0 0 0 595 450 55 40 Garden Street/US‐101 NB Ramps 405 690 0 0 770 830 0 0 0 160 0 295 41 Garden Street/US‐101 SB Ramps 0 570 195 525 405 0 520 5 345 0 0 0 42 Garden Street/Yanonali Street 35 165 20 240 165 360 360 180 30 5 170 245 43 Milpas Street/Haley Street 0 655 70 10 940 0 155 260 450 0 0 0 44 Milpas Street/Gutierrez Street 95 645 65 140 1,135 125 0 0 0 95 170 90 45 Milpas Street/Quinientos Street 30 670 55 240 975 40 15 50 80 105 25 105 46 Milpas Street/Carpinteria Street/US‐101 NB Ramps 270 405 145 95 700 510 0 0 0 125 250 140 47 Milpas Street/Hutash Street‐US‐101 SB Ramps 0 468 107 686 421 0 20 0 30 65 0 580 48 Cabrillo Boulevard/US‐101 Ramps 0 575 0 0 180 0 615 0 5 150 0 10 49 Hot Springs Road/Old Coast Highway/Coast Village Road 25 490 690 40 510 120 230 425 20 440 115 65 50 Olive Mill Road/Coast Village Road 160 115 55 165 90 135 460 460 130 40 95 80 Westbound
1 2
3 Region # Intersection
Northbound Southbound Eastbound
ATTACHMENT 2
Santa Barbara 2035 GPU
Traffic Impact Analysis
Iteris, Inc.

APPENDIX E – SENSITIVITY ANALYSIS
ATTACHMENT 2
Circulation Network Scenarios ‐ Model Volume Comparisons at Key Intersections Left Thru Right Left Thru Right Left Thru Right Left Thru Right 0 211 326 21 154 555 282 93 311 56 2,010
1 212 328 20 163 564 280 95 310 57 2,030 20
2 212 355 19 162 569 265 102 304 55 2,043 33
3 218 347 18 162 584 262 103 316 57 2,066 56
4 211 355 19 161 573 265 101 303 54 2,042 33
5 216 346 18 162 595 258 100 320 55 2,069 60
0 370 1 10 185 16 230 107 3 921
1 371 1 10 183 16 228 107 2 919 ‐2
2 372 1 10 208 14 237 107 2 951 30
3 372 1 10 189 16 219 101 2 910 ‐11
4 371 1 10 216 11 241 107 3 959 39
5 371 1 10 195 16 218 100 2 913 ‐8
0 765 176 50 364 230 478 2,064
1 766 171 49 362 233 481 2,063 0
2 769 171 50 394 230 480 2,095 32
3 770 171 44 364 234 482 2,066 3
4 766 176 51 405 229 472 2,101 37
5 768 176 46 368 231 478 2,066 2
0 110 118 9 103 499 243 10 1,092
1 109 115 9 103 502 244 10 1,092 ‐1
2 107 117 9 94 510 254 10 1,100 7
3 105 117 9 87 522 232 9 1,081 ‐11
4 111 118 9 88 514 253 10 1,102 9
5 107 118 9 81 523 229 9 1,077 ‐15
0 63 338 6 154 7 346 453 1,367
1 57 342 6 152 7 345 449 1,358 ‐9
2 93 343 6 153 7 357 458 1,416 48
3 86 343 6 152 7 345 448 1,387 20
4 91 341 6 155 7 356 458 1,413 46
5 92 337 6 154 8 349 453 1,398 30
0 356 411 581 7 393 450 26 2,224
1 364 406 575 7 397 437 29 2,213 ‐10
2 360 422 584 7 384 436 49 2,242 18
3 352 420 574 6 400 415 44 2,211 ‐12
4 359 430 586 7 384 445 37 2,249 26
5 347 424 581 6 398 422 40 2,218 ‐6
0 106 418 799 176 104 376 1,978
1 106 422 793 179 102 375 1,977 ‐1
2 106 440 789 179 102 370 1,986 8
3 107 434 794 181 102 365 1,984 5
4 106 438 793 178 104 379 1,997 19
5 107 427 804 177 104 371 1,990 11
0 224 101 611 291 300 495 2,023
1 225 100 603 292 303 497 2,020 ‐3
2 244 100 593 298 303 507 2,044 21
3 235 110 590 305 307 495 2,043 20
4 243 101 604 293 301 505 2,048 25
5 231 112 601 306 304 493 2,047 24
0 246 326 77 194 843
1 248 327 78 194 847 3
2 253 331 78 193 854 11
3 256 333 78 189 856 12
4 250 329 78 192 849 6
5 253 331 77 188 849 6
0 219 243 4 15 384 102 11 77 11 1,066
1 219 243 4 15 383 103 11 77 11 1,066 0
2 216 247 4 15 386 103 11 77 11 1,070 4
3 211 250 4 15 385 103 11 77 12 1,067 1
4 215 247 4 15 385 102 11 77 11 1,067 1
5 210 249 4 14 383 102 11 77 11 1,062 ‐4
25 Chapala Street/Carrillo Street
Intersection Scenario Northbound Total Change vs
Scenario 0
40 Garden Street/US‐101 NB Ramps
41 Garden Street/US‐101 SB Ramps
37 Bath Street/Haley Street
38 Garden Street/Haley Street
39 Garden Street/Gutierrez Street
Southbound Eastbound Westbound
AM ‐ Model Volumes
33 Castillo St/ US‐101 NB On‐ramp/
Haley St
34 Castillo St / US‐101 SB Ramps
44 Milpas Street/Gutierrez Street
43 Milpas Street/Haley Street
ATTACHMENT 2
Circulation Network Scenarios ‐ Model Volume Comparisons at Key Intersections Left Thru Right Left Thru Right Left Thru Right Left Thru Right 0 294 503 39 109 337 183 88 397 79 2,030
1 296 498 39 110 341 183 88 402 76 2,033 3
2 268 509 49 105 315 195 84 428 89 2,041 11
3 295 467 43 100 336 206 96 409 122 2,073 44
4 270 515 47 106 320 188 85 420 89 2,041 11
5 287 474 42 102 334 206 96 408 120 2,069 39
0 408 3 4 283 3 183 160 3 1,047
1 416 2 4 280 3 178 162 3 1,048 1
2 421 2 4 295 3 179 162 3 1,070 23
3 411 3 4 289 3 174 162 3 1,049 2
4 412 3 4 298 3 183 161 3 1,067 20
5 405 3 4 289 3 180 160 3 1,047 0
0 665 119 45 421 94 214 1,557
1 662 123 40 418 101 218 1,562 5
2 669 124 41 433 100 218 1,586 29
3 672 124 39 425 101 219 1,579 22
4 673 120 43 438 94 215 1,584 27
5 676 120 41 428 95 216 1,575 18
0 165 106 8 62 282 163 46 833
1 160 103 7 58 283 166 51 828 ‐5
2 158 103 7 53 288 167 61 837 5
3 159 111 7 67 288 162 22 816 ‐17
4 164 106 8 59 288 165 54 843 10
5 165 113 8 70 288 161 18 823 ‐10
0 129 213 2 187 301 415 1,247
1 123 211 2 180 317 397 1,229 ‐18
2 137 227 1 179 301 399 1,244 ‐3
3 144 212 2 177 337 384 1,256 10
4 142 226 1 187 285 420 1,261 14
5 153 210 6 170 308 416 1,263 17
0 214 289 609 10 247 369 29 1,767
1 199 288 583 10 268 372 20 1,741 ‐27
2 210 309 584 10 271 364 28 1,776 8
3 174 310 568 10 278 329 21 1,689 ‐78
4 220 311 614 10 245 364 34 1,797 29
5 205 287 595 9 255 310 51 1,712 ‐55
0 322 262 689 197 54 238 1,760
1 325 267 676 205 53 216 1,741 ‐19
2 322 309 677 207 53 210 1,777 17
3 324 278 661 214 53 202 1,731 ‐29
4 319 304 693 195 54 230 1,794 34
5 321 272 676 202 54 224 1,749 ‐11
0 502 81 629 113 82 152 1,559
1 504 79 613 116 87 154 1,552 ‐7
2 547 79 608 122 84 160 1,600 41
3 513 106 592 122 89 156 1,578 19
4 547 80 626 121 76 157 1,606 47
5 510 111 611 119 83 153 1,587 27
0 251 295 116 329 991
1 251 289 117 329 985 ‐6
2 256 288 112 331 987 ‐5
3 264 285 115 331 995 4
4 258 293 110 334 994 2
5 264 289 115 332 1,000 9
0 106 212 10 58 520 49 3 19 4 982
1 114 212 10 80 487 50 2 20 4 978 ‐4
2 110 218 16 81 487 50 2 19 4 986 4
3 101 224 11 80 485 50 2 19 5 977 ‐5
4 101 218 12 59 521 49 3 18 4 987 5
5 97 224 12 57 518 50 3 19 5 984 2
Intersection Scenario
PM ‐ Model Volumes
Total Change vs
Scenario 0 Northbound Southbound Eastbound Westbound
25 Chapala Street/Carrillo Street
33 Castillo St/ US‐101 NB On‐ramp/
Haley St
34 Castillo St / US‐101 SB Ramps
37 Bath Street/Haley Street
38 Garden Street/Haley Street
39 Garden Street/Gutierrez Street
44 Milpas Street/Gutierrez Street
40 Garden Street/US‐101 NB Ramps
41 Garden Street/US‐101 SB Ramps
43 Milpas Street/Haley Street
ATTACHMENT 2
City of Santa Barbara
Public Works Department
City of Santa Barbara
Traffic Analysis Guidelines
December 2023

1.0 Introduction
This document provides guidance for evaluating the vehicle traffic congestion effects of land development projects in the City of Santa Barbara in accordance with the adopted City Traffic Management Strategy under Santa Barbara Municipal Code Chapters 28.85 and 30.170.

The guidelines are intended to inform transportation professionals, developers, City staff, decision-makers, and the public about how the City Land Development Team assesses traffic generated by proposed new nonresidential development in the City.

Project traffic congestion analysis is part of the land use and development approval process for projects subject to Chapters 28.85 or 30.170. In accordance with Public Resources Code Section 21099 and CEQA Guidelines Section 15064.5, environmental impacts of a proposed project will be evaluated using criteria other than traffic delay or congestion. However, avoiding traffic delay and congestion remains an important consideration under the City’s land use and development regulations. Prior CEQA analysis of transportation impacts in the General Plan Program EIR focused on localized vehicle traffic congestion impacts, as measured by projected changes to roadway intersection level of service (LOS). LOS is calculated as a volume-to-capacity (V/C) ratio during peak travel times as an estimate of motorist experience of roadway congestion levels. The new CEQA analysis of transportation impacts eliminates traffic congestion as a significant impact and introduces a new standard based on metrics associated with vehicle miles traveled (VMT), which is a measure of regional, as compared to localized, mobility. The change to VMT is intended to focus development in urban centers and to reduce and minimize vehicle trips and/or vehicle trip distances, which is a measure of Green House Gas GHG emissions.

Section 2.0 presents City traffic standards used in project traffic congestion analysis. These include intersection level of service standards and Traffic Management Strategy policies.

Section 3.0 describes methodologies and processes for conducting traffic congestion analysis for development projects.

Section 4.0 describes the process for updating the City traffic model, and related topics.

2.0 Santa Barbara Traffic Standards
Adopted City traffic standards are found within General Plan policies, the Nonresidential Growth Management Program (Santa Barbara Municipal Code Chapters 28.85 and 30.170), and associated Traffic Management Strategy.

2.1 City Intersection Level of Service Standards.

Level of service (LOS) is a description of a motorist’s average experience of delay at a given intersection and at a certain hour of the day. LOS is based on a traffic volume-to-roadway capacity (V/C) ratio for signalized locations and the amount of delay (in seconds) for stop sign-controlled intersections. LOS is described in letters from A to F with A representing excellent, free-flow ATTACHMENT 3
conditions and F representing extreme congestion and system breakdown. Table 1 below describes the definitions and the V/C and delay ranges for each LOS grade.

The General Plan has long identified a basic City goal for acceptable traffic levels at roadway intersections of no more than LOS “C”, which corresponds to a 71-80% ratio of traffic volume to intersection capacity (V/C) at signalized intersections or average delay of greater than 15 seconds but less than 25 seconds at unsignalized, stop sign-controlled intersections or roundabouts.

For purposes of evaluating traffic effects of proposed development projects, the City identifies a signalized intersection as congested when the intersection typically operates at or above the high end of the LOS C range (greater than 0.77 V/C ratio, when rounding to two decimal places) during peak travel times (morning and evening commute hours).

Table 1 Intersection Level of Service Descriptions
Level of
Service
Traffic Volume to Capacity
Ratios and Seconds of Delay*
Description
A 0.00 – 0.60 V/C
< 10 seconds delay
Excellent. No vehicle waits longer than one
red light and no approach phase is fully used.

B 0.61 – 0.70 V/C
>10 -15 seconds delay
Very Good. An occasional approach phase is
fully used.

C
*
**

0.71 – 0.80 V/C
>15-25 seconds delay
Good. Occasionally drivers may have towait
through more than one light; backups may
develop behind turning vehicles.

D 0.81 – 0.90 V/C
>25-35 seconds delay
Fair. Delays may be substantial during
portions of the rush hours, but enough lower
volume periods occur to permit clearing of
developing lines, preventing excessive
backups.

E 0.91 – 1.00 V/C
>35-50 seconds delay
Poor. Represents the most vehicles
intersection approaches can accommodate;
may be long lines of waiting vehicles through
several signal cycles.

F > 1.00 V/C
➢ >50seconds delay
Failure. Backups from nearby locations or on
cross streets may restrict or prevent
movement of vehicles out of the intersection
approaches. Substantial delays with
continuously increasing queue lengths.
* V/C ratios pertain to signalized intersections; seconds of delay pertain to unsignalized, stop sign controlled intersections.
**City of Santa Barbara traffic level of service standard Sources: Highway Capacity Manual Transportation Research Board Traffic Analysis Guidelines

ATTACHMENT 3

2.2 Determining Level of Service
City peak-hour intersection LOS standards (Section 2.1) provide the basis for inclusion of intersections on the City list of critical intersections (Section 2.4). The following describes how intersection LOS is calculated for signalized intersections, unsignalized intersections, and roundabouts.

2.2.1 Signalized Intersections
The Intersection Capacity Utilization (ICU) is the traffic analysis method used by the City to calculate volume-to-capacity (V/C) ratios and LOS at intersections. The ICU method calculates an intersection’s LOS using the sum of the ratios of approach volume divided by approach capacity for each intersection leg. The capacity of a lane of traffic at an intersection is assumed to be 1,600 vehicles per hour on average. Ten (10) percent loss time is assumed over an hour of signal operation. Turn penalties are applied for dual turning lanes. Right turn on red is accounted for if a right turning movement is high enough to change the determination of a critical movement.

Assigned right turn movements are also accounted for when calculating LOS. Other unique intersection characteristics may exist that require adjustments to the ICU method of calculation.

ICU calculations should be prepared using a City-authorized ICU calculation spreadsheet. A sample of this spreadsheet is provided in Attachment 2.

2.2.2 Unsignalized Intersections
The Highway Capacity Manual (HCM) method is used by the City to determine the LOS of stopcontrolled intersections. LOS at unsignalized intersections is described in average seconds of delay per motorist during the peak hour. LOS is described for both individual legs of an intersection as well as the intersection as a whole. Congestion at unsignalized intersections is generally resolved with a traffic signal or roundabout, when warranted. Although an unsignalized intersection can be found on the Critical Intersections list, the LOS of unsignalized intersections is mostly requested by staff for site-specific traffic evaluation (See Site Specific Traffic Evaluation below).

2.2.3 Roundabouts
Methodologies from the most recent version of the Highway Capacity Manual (HCM) are used to calculate the LOS of roundabouts.

2.3 General Plan Traffic Analysis and Santa Barbara Travel Demand Model A vehicle traffic model was developed for Santa Barbara to assist in the development of the City’s 2011 General Plan Update and the analysis of how gradual build-out under the Plan would impact future traffic levels to the year 2035.

The traffic model was developed with inputs of the City roadway network, existing land use and forecasted growth, and baseline traffic counts at key intersections. The model assumptions for forecasting future traffic were informed by research about how traffic generation is influenced by development patterns and factors of land use density, diversity, and destinations; street network design characteristics; and transportation demand management.

The citywide travel model analysis is provided in the General Plan Program Environmental Impact Report (EIR). The analysis demonstrated that vehicle trip generation rates are lower for land uses located in the Downtown core and surrounding areas within the City street grid system and north of U. S. Highway 101, compared to more outlying parts of the City. This is due to a compact, relatively dense, and varied mix of land uses and trip destinations (retail, employment, residential, Traffic Analysis Guidelines

ATTACHMENT 3
recreational) that increase the likelihood of trips being made by other travel modes (walking, biking, busing). The analysis informed City General Plan policies and the Nonresidential Growth Management Program Ordinance provisions directing future growth to the Downtown area to minimize vehicle traffic congestion effects.

Forecasted future vehicle traffic volumes for the year 2030 were derived from the traffic model assuming incremental development growth under the General Plan. The analysis identified critical intersections that are either already impacted with congestion exceeding City standards during peak hours (0.77 or greater V/C ratio) or are expected to become impacted in the future (by the year 2030). This forecasted increase in the number of intersections operating at a level above City standards was recognized as a significant cumulative impact of future citywide growthunder the General Plan. In adopting the General Plan, the City Council adopted findings of overriding consideration for the significant traffic impacts recognizing other benefits of the plan, and deeming the traffic impacts as acceptable.

Periodically, as traffic conditions change over time, existing and forecasted citywide traffic levels in comparison to City traffic standards will be updated with traffic counts, land use data, and traffic model runs, and the Critical Intersections List updated (see section 2.5.1).

2.4 Traffic Management Strategy
The Traffic Management Strategy is a City policy document adopted in 2013 as part of the City’s overall growth management program to implement the General Plan. The primary goal of the Traffic Management Strategy is to use transportation capacity of the City street network efficiently and reserve constrained vehicle capacity for higher priority land uses. The Traffic Management Strategy was updated in 2020 when vehicle traffic congestion impacts were removed from consideration as an environmental impact under the California Environmental Quality Act.

The Traffic Management Strategy describes the parameters and criteria for determining when a proposed project’s estimated net peak-hour traffic generation would use a disproportionate share of Santa Barbara’s remaining roadway and intersection capacity. This is defined as one percent of capacity at any of the identified critical intersections currently not operating within City Standards or forecasted to reach City Standards by 2030.

Three geographic Development Areas were established within the Traffic Management Strategy (Attachment A - Figure 1): Downtown Development Area, Outlying Development Area (including the Upper State Street, Mesa, Coast Village Road, and Riviera areas), and Airport Development Area. The policies limit land development growth in the Outlying Development Area because land development in this area is expected to generate more vehicle traffic than if located in the Downtown Development Area. The strategy directs most land development projects into the Downtown Development Area where the land use characteristics described above minimize vehicle traffic generation and congestion effects.

2.5 Project Specific Traffic Congestion Effects
The City thresholds of significance for traffic congestion define the levels of net peak-hour traffic generation that constitute significant effects on traffic congestion.

2.5.1 Project-Specific Traffic Threshold
The project-specific threshold considers the long-term effect of peak-hour traffic generated by an individual development project in the context of intersections identified in the General Plan analysis as either already congested during peak hours or anticipated to become so by 2030 with incremental growth.

Traffic Analysis Guidelines

ATTACHMENT 3
In addition, as discussed earlier, the City Traffic Management Strategy considers a singleproject with a project-specific traffic effect to use a disproportionate share of remaining traffic capacity, which triggers application of land use limitation policies.

Critical Intersection List
#1 SR‐154/Calle Real #29 US‐101 NB Ramps/Carillo St
#10 Las Positas Rd/State St #30 US‐101 SB Ramps/Carillo St #11 US‐101 NB On‐ramp/Calle Real #31 San Andres St/Carillo St #12 Las Positas Rd/Calle Real #32 Meigs Rd/Cliff Dr
#13 Las Positas Rd/US‐101 SB Ramps #33 Castillo St/US‐101 NB On‐ramp/Haley St #14 Las Positas Rd/Modoc Rd #34 Castillo St/US‐101 SB Ramps #17 Constance Ave/State St #35 Castillo St/Montecito St #18 State St/Mission St #38 Garden St/Haley St
#22 US‐101 NB Ramps/Mission St #39 Garden St/Gutierrez St #23 US‐101 SB Ramps/Mission St #40 Garden St/US‐101 SB Ramps #24 Modoc Rd/Mission St #46 Milpas St/Carpinteria St/US‐101 NB Ramps #25 Chapala St/Carillo St #48 Cabrillo Blvd/US‐101 SB Ramps #26 De La Vina St/Carillo St #49 Hot Springs Rd/Old Coast Hwy‐Coast Village Rd #28 Castillo St/Carillo St
Threshold of Significance for Project-Specific Traffic Congestion Effect.: A significant projectspecific traffic effect would result when a project’s net peak-hour trafficgeneration would constitute one percent (0.01) or more of a signalized intersection’s capacity (V/C) at one or more of the following intersections, (or one second or more delay time in the case of unsignalized intersections or roundabouts):1
Traffic Analysis Guidelines

ATTACHMENT 3
Seconds of delay are used to measure the LOS of critical unsignalized intersections and roundabouts. When staff finds that a proposed project’s trip generation might possibly use 1.0 additional second or more of a critical unsignalized or roundabout intersections’ overall average delay, a traffic model run for the proposed project will be required to determine if the proposed project will have a traffic congestion effect. The project applicant pays for the traffic model run through a predetermined traffic model run fee.

2.5.2 Airport Area Traffic Threshold.

The Santa Barbara Airport is located about ten miles west of the City proper in a separate area of City jurisdiction surrounded by County unincorporated and City of Goleta jurisdictions. City traffic analysis for projects proposed in the Airport area is coordinated with the California Department of Transportation (Caltrans), County of Santa Barbara, and City of Goleta.

The City project-specific traffic threshold described above was derived for use with the intersections in the main part of the City jurisdiction, and does not apply in the Airport area.

The following threshold is used for projects proposed in the Airport area:

2.5.3 Threshold for Project Contribution to Cumulative Traffic Effects The City threshold for a considerable project contribution to cumulative traffic effects is as follows:

Threshold of Significance for Contribution to a Significant Cumulative Traffic Congestion Effect: A considerable project contribution to cumulative traffic effects would result when a project’s net peakhour traffic together with other cumulative traffic from existing and reasonably foreseeable projects would cause an intersection to exceed 0.77 V/C; or when the project would contribute peak-hour traffic to an intersection already exceeding 0.77 V/C.2.6 In 2011, City Council found that the General Plan Update had a cumulative traffic Impact (when traffic congestion was measured under CEQA). At that time and with the adoption of the Plan, City Council determined that the economic and social needs of the updated General Plan outweighed the estimated traffic impact and adopted over-riding considerations. Following this action, all projects in the City that are consistent with the General Plan have been found in conformance with the Council’s overriding considerations. Under this policy, all land developments consistent with the General Plan are excluded from the significant cumulative traffic congestion effect.

3.0 Preparation of Project Traffic Analysis
One of the stated intents of the Traffic Management Strategy is to establish a simplified, more certain, and less costly development entitlement process. Accordingly, traffic analysis for land development review is performed in-house by City staff, which in most instances avoids the need for land developers to contract with a traffic consultant to conduct a traffic analysis. If and when a project is determined by staff to possibly have a traffic congestion effect exceeding City traffic standards, staff will work with the developer to reduce the traffic effect to an acceptable level through project description changes, and/or require a more detailed assessment of traffic impacts with the City traffic model.

Airport Area Threshold of Significance for Project-Specific Traffic Congestion Effect: A significant project-specific traffic impact would result if a project’s peak-hour traffic generation would increase the volume to capacity (V/C) ratio at an intersection to greater than 0.77, or would increase the V/C ratio by 0.01 or more when an intersection is already operating at greater than

0.77 V/C ratio during (one or more) peak hours.

Traffic Analysis Guidelines

ATTACHMENT 3
This section describes the process used to determine whether a land development project exceeds the traffic congestion standard and is predicted to have a traffic congestion effect. The process involves estimating project net new peak-hour traffic generation, distributing the trafficto the roadway network, and determining whether the impact to peak-hour intersection operations is significant or not per City standards.

3.1 Project Trip Generation Evaluation
The following describes processes to determine assumptions for net peak-hour traffic expected to be generated by the project.

3.1.1 Land Use
When a land development project is proposed, staff will first be interested in understanding what type of land use is proposed. Applicants should provide as much description as possible of the types and sizes of proposed land uses. Various types of land uses may generate different amounts of traffic trips at different times during the day. Some projects may also require detailed operational descriptions, such as nonresidential uses in residential areas, and other projects requiring Conditional Use Permits. Staff comments provided during pre-application consultations and review of applications for completeness will confirm project information required.

Staff uses trip generation rates that were developed through the City’s traffic model (Attachment 1). The City rates may be updated periodically when new traffic counts are conducted and the traffic model is recalibrated. Other appropriate trip generation rates such as those found in the Institute of Transportation Engineers Trip Generation Report (ITE) are used only if no appropriate City model rate exists. For example, when conducting a local traffic study it is recommended to use ITE for the following land uses: athletic club, gas station, coffee/donut shop, fast food restaurant, supermarket, drugstore/pharmacy, and medical office. Once the proposed project’s land use and size are identified, staff will develop a trip generation estimate for the project. The applicant does not need to submit any trip generation estimates.

A goal of City policies and the development review process is to encourage commercial spaces that are flexible and can house multiple types of commercial uses over time. However, limiting or restricting high trip-generating commercial land uses may be done as part of the permitting process to prevent a project from exceeding the City’s traffic congestion standards.

3.1.2 Trip Credits
A project’s traffic congestion is based on net new traffic generated by the project. In some cases, “trip credits” are subtracted from total projected project traffic to determine net new traffic associated with the project.

Existing Project Site Conditions/ Trip Credits: In most cases, the project site will have a building(s) and/or a current or previous City-recognized land use. Staff will need to know the net square footage of any existing building to determine the site’s existing trip generation. The existing trip generation is subtracted from the proposed project’s trip generation to determine a net project trip generation. If a building is currently vacant, but could be occupied without a discretionary permit, staff will use the previous land use that occupied the building to make a net trip generation determination for the proposed project. If, for some reason, the previous land use of the vacant building is in question, staff will consider the range of possible land uses under zoning and determine an appropriate land use intensity assumption for use in the trip generation evaluation.

Vacant Parcels/ Trip Credits: In the case that a project site is currently vacant, the applicant will Traffic Analysis Guidelines

ATTACHMENT 3
determine if the project site had a built and active trip-generating land use at the time the most recent traffic model validation process was performed and provide supporting evidence to staff if this is the case. If so, staff will use the previous building’s land use size and type in calculating net new project trip generation. If not, no trip generation credit will be assumed for the existing conditions.

Transfer of Existing Development Rights/ Trip Credits: The Nonresidential Growth Management Program and Traffic Management Strategy provide that existing nonresidential development rights may be transferred from any Outlying Development Area into the Downtown Development Area or transferred within the same Development Area. Transfers may not be made from the Downtown Development Area to any Outlying Development Area, or to or from the Airport Development Area. However, development-associated trip credits cannot be transferred to a different site. Traffic associated with the currently proposed development will be analyzed on the new site.

3.2 Preliminary Trip Distribution
Once the trip generation evaluation is complete, staff will perform a preliminary trip distribution analysis of the project’s estimated net peak-hour traffic generation. A preliminary trip distribution is an estimate of the number and direction of all peak-hour trips to and from a proposed project site onto the local roadway network. Staff uses the land use type, the trip distribution trends in the traffic model, and professional experience and judgment to distribute project-related traffic. Staff conducts this preliminary trip distribution exercise to determine how much project-related peakhour traffic would travel through any of the City’s critical intersections (see Section 2.5.1 ProjectSpecific Traffic Threshold above). Based on this information, staff will determine whether the project would not or might possibly have a significant project-specific peak-hour traffic congestion effect at a critical intersection.

If the preliminary trip distribution indicates the possibility of a significant project-specific traffic congestion effect, a City traffic model run will be conducted to make a final determination of the project’s congestion (see below). The preliminary trip distribution is merely used to determine whether the traffic model should be run to make a final determination of a project’s probability to exceed the City traffic congestion standards.

3.3 Determining Project Level of Service Changes
As described in Section 2.1 above, peak-hour intersection levels of service are based on a volume-to-capacity (V/C) ratio for signalized locations and the amount of delay (in seconds) for stop-controlled intersections. LOS is described in letters from A to F with A representing excellent, free-flow conditions and F representing extreme congestion and system breakdown.

City intersection LOS standards (Section 2.1) provide the basis for inclusion of intersections on the City list of critical intersections (Section 2.5.1). Critical intersections are those that are currently or projected to exceed 0.77 V/C ratio within the General Plan planning period. Critical intersections were initially determined within the 2011 General Plan Update process using the City traffic model. The process for adding or subtracting critical intersections from the list as traffic conditions change is described below under Section 4.4 Amending the Critical Intersections List.

The list of critical intersections is used by staff to apply traffic congestion standards for analysis of development projects. When a land development proposal is submitted, staff performs a trip generation analysis and preliminary trip distribution of the trips to and from the proposed project location to the surrounding roadways, as described above. Staff will then be looking specifically at the critical intersections to determine if a project traffic congestion effect may occur with the project.

Traffic Analysis Guidelines

ATTACHMENT 3

3.3.1 Signalized Intersections
Intersection capacity is measured using the Intersection Capacity Utilization technique (ICU); as described above. When staff finds that a proposed project’s trip generation might possibly use

0.01 V/C or more of a critical intersection’s capacity, or the project’s contribution will cause an intersection to exceed 0.77 V/C or contribute peak-hour trips to an intersection already exceeding

0.77 V/C, a traffic model run for the proposed project will be required to confirm whether the proposed project will have a traffic congestion effect. The project applicant pays for the traffic model run through a predetermined traffic model run fee. Staff will actively work with the project applicant team to inform them of a potential traffic congestion effect, in some cases prior to receiving a written applicant letter from the City. In lieu of paying the traffic model fee, an applicant may work with staff to revise the project description such that staff determines that no traffic congestion effect will occur. Staff also anticipates that in some cases a traffic model run will discover that no traffic congestion effect will occur as a result of a project due to the more detailed analysis provided by a model run.

3.3.2 Unsignalized Intersections
Seconds of delay are used to measure the LOS of critical unsignalized intersections and roundabouts. When staff finds that a proposed project’s trip generation might possibly use one second of a critical unsignalized or roundabout intersections’ overall average delay, a traffic model run for the proposed project will be required to determine if the proposed project will have a traffic congestion effect. The project applicant pays for the traffic model run through a predetermined traffic model run fee. Staff will actively work with the project applicant team to inform them of a potential traffic congestion effect, in some cases prior to receiving a written applicant letter from the City. In lieu of paying the traffic model fee, an applicant may work with staff to revise the project description such that staff determines that no traffic congestion effect will occur. Staff also anticipates that in some cases a traffic model run will discover that no traffic congestion effect will occur as a result of a project due to the more detailed analysis provided by a model run.

3.4 Site-Specific Traffic Evaluation
Staff will also evaluate land development projects for site-specific traffic and circulation issues at the interface where project traffic enters the local roadway network. This evaluation is conducted to ensure that anticipated project traffic will safely and efficiently enter and exit the project site without disruption to the city’s transportation system including, but not limited to: the automotive, transit, bicycle, and pedestrian users and facilities. Evaluation of project site access can result in staff adding project requirements to make project site access safe and efficient.

4.0 Traffic Model Updates
The City’s traffic model is used to monitor the build-out of the General Plan. As time passes and new projects are constructed, existing traffic conditions change. Economic changes, fuel costs, technology changes, and travel demand changes external to the City of Santa Barbara also affect traffic conditions. As conditions change, the traffic model will be updated to keep decision-makers apprised and to add or subtract critical intersections on the City list.

4.1 Traffic Model Fee
A traffic model fee was established by City Council as part of the Land Development Permitting fees. The fee is based on the square footage of new nonresidential development and the number and type of new residential units. The fee structure was developed based on proportional increases in traffic growth, such that the total cost needed for a new traffic model update would Traffic Analysis Guidelines

ATTACHMENT 3
correlate with the time in which it is needed.

4.2 Traffic Model Updates
Traffic model updates will be performed when the traffic model fee has accumulated enough to finance the update, or when staff deems existing conditions have changed enough to warrant a new model update at additional cost to the City. New traffic volume counts will be taken at key roadway intersections throughout the City as input to the model, along with updated land use development information. Model assumptions and parameters will be updated and validated.

Model runs will provide updated citywide forecasted traffic levels of service, and the City critical intersections list will be updated as needed.

4.3 Adaptive Management Program
The Adaptive Management Program (AMP) was established as a way to monitor the General Plan’s implementation and identify any unintended consequences of the Plan, allowing timely policy modifications between major Plan updates as needed. The AMP includes an annual report of General Plan related statistics and performance measures. A section of the AMP provides information on traffic and congestion levels, as well as statistics of other modes of transportation.

When new traffic counts are conducted or the traffic model is updated, new LOS measurements of existing traffic conditions will be presented in the AMP.

4.4 Amending the Critical Intersections List
As discussed earlier, the City’s Critical Intersections List is a key component of traffic analysis of development projects. The List identifies intersections with peak-hour levels of service (LOS) exceeding the City congestion standard of 0.77 volume-to-capacity (V/C) ratio, or forecasted to become congested in the future with assumed growth over time. As traffic conditions change over the Plan build out period (to the year 2030) or improvements are made to certain intersection locations, adjustments to the Critical Intersections List may be necessary. A new intersection will need to be added to the List if a new traffic count shows that an intersection not currently on the List exceeds 0.77 V/C LOS C during peak travel hour(s). A new intersection will also need to be added to the List if a traffic model update shows that an intersection not currently on the list is expected to exceed 0.77 V/C LOS C in the future.

Conversely, an intersection will need to be taken off the List should an intersection improvement be made that will cause it to operate at 0.77 V/C or less for existing and future conditions.

Once staff discovers that either case will occur, the subject intersection will either be added or deleted from the Critical Intersections List and the updated List included in the next AMP update to inform decision n makers of the change.

Attachment

1. Traffic Model Rates
Figures
Traffic Analysis Guidelines

ATTACHMENT 3
A. Growth Management Program Development Areas
B. Traffic Model Zones
Figure A: Growth Development Management Areas
Traffic Analysis Guidelines

ATTACHMENT 3
Figure B: Traffic Model Zones (Reference for Traffic Model Rates) Traffic Analysis Guidelines

ATTACHMENT 3
References

1. City of Santa Barbara, Santa Barbara General Plan, Sustainability Framework, Land Use Element, Circulation Element, December 2011.

Sustainability Framework:
https://www.santabarbaraca.gov/civicax/filebank/blobdload.aspx?blobid=16896 Land Use Element:
https://www.santabarbaraca.gov/civicax/filebank/blobdload.aspx?BlobID=16898 Circulation Element:
https://www.santabarbaraca.gov/gov/depts/pw/transpark/master_plans/circulation_element. asp (1998 Circulation Element)
https://www.santabarbaraca.gov/civicax/filebank/blobdload.aspx?BlobID=16905 (additional policies added to the Circulation Element as part of the General Plan Update in 2011)

2. City of Santa Barbara, Nonresidential Growth Management Program, Santa Barbara Municipal Code Chapters 28.85 and 30.170) City of Santa Barbara, Program Environmental Impact Report for the Plan Santa Barbara General Plan Update, Volumes 1-3, December 2011.

Volume 1 – Certified Final Program EIR:
https://www.santabarbaraca.gov/civicax/filebank/blobdload.aspx?BlobID=16926 Volume 2 – Appendices:
https://www.santabarbaraca.gov/civicax/filebank/blobdload.aspx?BlobID=16927

3. City of Santa Barbara, Traffic Management Strategy, asamended.

Link to be inserted at a later date
Traffic Analysis Guidelines

ATTACHMENT 3
Project Traffic Analysis Form

1. Traffic Analyst and Date

2. Project Description (provided by Project Planner/Applicant):
• Land Uses. Identify proposed land uses and SF and/or #units for each and identify existing uses and/or buildings to be displaced.
o Identify any other relevant prior use information/ trip credits or trip transfers. • GP & Zoning designation. If new building, use allowable land use with greatest or average traffic generation rate for traffic analysis, not just currently proposed use? • Operational assumptions. For land uses with periodic group uses, identify reasonable maximum assumptions for numbers, sizes, durations, days of week, and times of day.

3. Project Site Location
• Identify affected roadways (highway, arterials, collectors) and intersections affected, and basis of determination.
• Identify Land Development Area(s) corresponding with SB traffic model areas that project site is located within.

4. Critical Intersections/ Traffic Levels
• Identify any intersections on City critical intersections list, and existing LOS and 2035 forecasted LOS, and source/date of data.

5. Trip Generation
• Identify PHT and ADT trip generation rates for existing and future land uses, and sources (e.g., SB traffic model, ITE, consultant study).
• Identify net change in PHT and ADT compared to existing (project-specific).

6. Trip Distribution
• Distribute trips to intersections and identify %s going each direction; identify basis for % splits (e.g., prior report, analyst judgment, etc.).

7. Traffic Congestion Effect, based on .01 PH contribution to critical intersection • If less than 16 trips to a critical movement, this is considered not a traffic congestion effect.
• If close to threshold value, require City model run or traffic study to confirm. • If 1% for critical intersection, apply Growth Management Ordinance/Traffic Management Strategy land use provisions.

8. Congestion Management Plan Analysis, as applicable

9. Transportation Facilities & Safety Evaluation
Traffic Analysis Guidelines

ATTACHMENT 3
Attachment 1: Traffic Model Rates (AM Peak Hour)
TABLE 1

AM PEAK HOUR VEHICLE TRIP GENERATION RATE COMPARISON
Residential1
Land Use Type Units 2008 PlanSB Model
Area Type 1
2008 PlanSB Model
Area Type 2
2008 PlanSB Model
Area Type 3
2008 PlanSB Model
Area Type 4
Single-Family (SF) Dwelling Units 0.66 0.90 1.02 1.01
Multi-Family Zero Cars (M F_0) Dwelling Units 0.24 0.25 0.28 0.28 Multi-Family One Car (M F_1) Dwelling Units 0.34 0.46 0.53 0.52 Multi-Family Two Cars (M F_2) Dwelling Units 0.48 0.58 0.66 0.66 Multi-Family Three or M ore Cars (M F_3P) Dwelling Units 0.61 0.69 0.80 0.79 Non-Residential2
Land Use Type Units 2008 PlanSB Model
Area Type 1
2008 PlanSB Model
Area Type 2
2008 PlanSB Model
Area Type 3
2008 PlanSB Model
Area Type 4
Commercial Services Thousand Square-feet 5.61 7.44 8.31 8.24 Entertainment Thousand Square-feet 1.99 2.43 2.71 2.67
Auto Related Thousand Square-feet 0.94 1.01 1.13 1.11
Restaurant Thousand Square-feet 5.13 6.74 6.61 6.50
Retail Thousand Square-feet 1.72 2.38 2.13 2.10
Lodging Thousand Square-feet 0.18 0.14 0.24 0.24
Office Thousand Square-feet 0.87 1.22 1.36 1.36
Institutional Thousand Square-feet 3.30 3.53 3.94 3.91
Industrial Thousand Square-feet 0.49 0.52 0.58 0.58
Hospital Thousand Square-feet N/A 1.15 N/A N/A
Religious Facilities Thousand Square-feet 0.44 0.47 0.53 0.52 Police and Fire Services Thousand Square-feet 0.56 0.60 0.66 0.66 Elementary and M iddle School Students 0.38 0.40 0.44 0.44 High Schools Students 0.14 0.14 N/A 0.16
Colleges Students N/A 0.02 0.02 N/A
Recreation (Parks and Beaches) Relative Popularity3 N/A N/A N/A N/A Golf Acres N/A N/A 0.23 0.23
SBCAG_Agricultural1 Employees N/A N/A 0.21 0.21
SBCAG_Industrial1 Employees N/A N/A 0.47 0.47
SBCAG_Commercial1 Employees N/A N/A 0.31 0.30
SBCAG_Office1 Employees N/A N/A 0.22 0.22
SBCAG_Service1 Employees N/A N/A 0.33 0.33
1 The ITE manual does not stratify multifamily dwelling units by auto-ownership. ITE multifamily rates range from 4.18 to 6.72 depending on the dwelling type. Rates based on auto-ownership were developed from National Household Travel Survery (NHTS) data for the City of Santa Barbara. NHTS rates range from a minimum of 0.69 to a maximum of 11.75.
2 Not all non-residential land use categories are present in each area type. 2008 trip generation rates were only developed for land uses present in 2008 in each area type.
3 Recreational trips are generated at the home end (either Residential or Lodging) and distributed to the various Recreational areas of the City based on their relative popularity. Relative popularity was calibrated using count data near the recreational sites.

Source: Fehr & Peers, 2011.

Traffic Analysis Guidelines

ATTACHMENT 3
Attachment 1: Traffic Model Rates (PM Peak Hour)
TABLE 2

PM PEAK HOUR VEHICLE TRIP GENERATION RATE COMPARISON
Residential1
Land Use Type Units 2008 PlanSB Model
Area Type 1
2008 PlanSB Model
Area Type 2
2008 PlanSB Model
Area Type 3
2008 PlanSB Model
Area Type 4
Single-Family (SF) Dwelling Units 0.62 0.82 0.94 0.93
Multi-Family Zero Cars (M F_0) Dwelling Units 0.23 0.27 0.31 0.30 Multi-Family One Car (M F_1) Dwelling Units 0.32 0.42 0.48 0.48 Multi-Family Two Cars (M F_2) Dwelling Units 0.46 0.54 0.62 0.62 Multi-Family Three or M ore Cars (M F_3P) Dwelling Units 0.58 0.68 0.78 0.77 Non-Residential2
Land Use Type Units 2008 PlanSB Model
Area Type 1
2008 PlanSB Model
Area Type 2
2008 PlanSB Model
Area Type 3
2008 PlanSB Model
Area Type 4
Commercial Services Thousand Square-feet 7.62 8.94 9.95 9.87 Entertainment Thousand Square-feet 2.71 3.24 3.61 3.57
Auto Related Thousand Square-feet 1.21 1.29 1.44 1.42
Restaurant Thousand Square-feet 7.38 10.22 9.97 9.86
Retail Thousand Square-feet 2.45 3.37 3.00 2.98
Lodging Thousand Square-feet 0.24 0.19 0.33 0.33
Office Thousand Square-feet 0.74 1.03 1.15 1.15
Institutional Thousand Square-feet 3.61 3.83 4.27 4.24
Industrial Thousand Square-feet 0.39 0.41 0.46 0.46
Hospital Thousand Square-feet N/A 1.05 N/A N/A
Religious Facilities Thousand Square-feet 0.60 0.64 0.72 0.71 Police and Fire Services Thousand Square-feet 0.67 0.71 0.79 0.79 Elementary and M iddle School Students 0.06 0.06 0.07 0.07 High Schools Students 0.02 0.02 N/A 0.02
Colleges Students N/A 0.02 0.02 N/A
Recreation (Parks and Beaches) Relative Popularity3 N/A N/A N/A N/A Golf Acres N/A N/A 0.42 0.42
SBCAG_Agricultural1 Employees N/A N/A 0.16 0.16
SBCAG_Industrial1 Employees N/A N/A 0.36 0.36
SBCAG_Commercial1 Employees N/A N/A 0.36 0.36
SBCAG_Office1 Employees N/A N/A 0.18 0.18
SBCAG_Service1 Employees N/A N/A 0.32 0.32
1 The ITE manual does not stratify multifamily dwelling units by auto-ownership. ITE multifamily rates range from 4.18 to 6.72 depending on the dwelling type. Rates based on auto-ownership were developed from National Household Travel Survery (NHTS) data for the City of Santa Barbara. NHTS rates range from a minimum of 0.69 to a maximum of 11.75.
2 Not all non-residential land use categories are present in each area type. 2008 trip generation rates were only developed for land uses present in 2008 in each area type.
3 Recreational trips are generated at the home end (either Residential or Lodging) and distributed to the various Recreational areas of the City based on their relative popularity. Relative popularity was calibrated using count data near the recreational sites.

Source: Fehr & Peers, 2011.

Traffic Analysis Guidelines

ATTACHMENT 3
Attachment 2: Sample ICU Calculation Spreadsheet
Traffic Analysis Guidelines

ATTACHMENT 3
City of Santa Barbara
Public Works Department

MASTER ENVIRONMENTAL ASSESSMENT

GUIDELINES FOR TRANSPORTATION ANALYSIS
December 2023
California Environmental Quality Act (CEQA) Transportation Assessments are required for environmental documentation in conformance with Resources Code section 21099 directing lead agencies to use criteria for determining the significance of transportation impacts to “promote the reduction of greenhouse gas emissions, the development of multimodal transportation networks, and a diversity of land uses.” Santa Barbara, as a CEQA lead agency, developed the analysis methodology, significance thresholds and mitigation measures to address potential significant impacts in accordance with Title 14. Natural Resources, Division 6. California Natural Resources Agency, Chapter 3. Guidelines for the Implementation of the California Environmental Quality Act.

As of July 1, 2020, CEQA analysis for determining potential significant transportation impacts from vehicle trips transitioned from the use of an automobile delay or capacity measure to the use of a Vehicle Miles Traveled (VMT) metric. This transition in evaluating a project’s environmental impacts under CEQA was required by Senate Bill (SB) 743.

Traffic impact studies using methodologies and determination based on measures of vehicle delay or congestion are no longer applicable for CEQA transportation analysis.

CEQA Guidelines section 15064.3 establishes VMT as the most appropriate measure of transportation impacts, shifting away from the level of service analysis that evaluated a project’s impacts on traffic conditions on nearby roadways and intersections.

Section XVII of Appendix G of the State CEQA Guidelines (Environmental Checklist) includes the following transportation thresholds to be addressed in an initial study.

Would the project:
a) Conflict with a program plan, ordinance or policy addressing the circulation system, including transit, roadway, bicycle and pedestrian facilities? b) Conflict or be inconsistent with CEQA Guidelines section 15064.3, subdivision (b)?
c) Substantially increase hazards due to a geometric design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? d) Result in inadequate emergency access?
ATTACHMENT 4

1. Screened from Further Analysis: Screened from analysis and presumed to be less than significant based on screening thresholds (as described in the following section)

2. Less than Significant: Not screened from analysis; CEQA Transportation Analysis is conducted which found the project to be less than significant

3. Less than Significant After Mitigation: Not screened from analysis; CEQA Transportation Analysis is conducted which found the project to be potentially significant, however feasible mitigation measures are applied and the project achieves less than significant transportation impacts after mitigation

4. Significant: Not screened from analysis; CEQA Transportation Analysis is conducted which found the project to be potentially significant, feasible mitigation measures are applied, but the project cannot achieve less than significant transportation impacts after mitigation. The project would then be required to go through the Environmental Impact Report (EIR) process.

CEQA Analysis Framework
CEQA transportation analysis in the City is focused on the impact of automobile and light truck VMT from residents and employees. A project will be analyzed for the entire VMT of their trips, including outside of the City. A project’s VMT will be analyzed and assessed on a per capita, per employee, or per service population (population and employees) basis in order to use an efficiency-based metric. These are compared to a threshold value to determine if a potential significant transportation impact exists. VMT from heavy trucks are not a component of the CEQA transportation analysis.

The tool used to calculate VMT and efficiency metrics of VMT will be the Santa Barbara Travel-Demand Forecasting Model (SBTDFM). This land-use based model was developed by Iteris, as a subarea model of the Santa Barbara County Association of Governments (SBCAG) travel demand model. Iteris utilized the SBTDFM to generate the VMT statistics. The model consists of a 2020 base year scenario (validated to 2020 conditions, pre-COVID) and 2035 future year scenario. The model consists of a detailed traffic analysis zone (TAZ) structure in the City of Santa Barbara, comprised of over 300 TAZ’s within the City. The average VMT per capita, per employee, or per service population for the 2020 base year scenario is included in Appendix A for the both the Growth Management Program Development Areas as well as the entire City of Santa Barbara, for use in VMT assessments. These values would be updated after future updates to the SBTDFM which account for land use and transportation changes.

Master Environmental Assessment Guidelines for Transportation Analysis

When is a CEQA Transportation Analysis Required?
A CEQA Transportation Analysis is required for any project undergoing review pursuant to CEQA, that is not otherwise exempt. A project may be presumed to have a less than significant impact on transportation if it meets one or more screening criteria. A project that does not meet screening criteria would require further study to determine potential significant impacts.

The four outcomes of CEQA Transportation Analysis for a project are:

ATTACHMENT 4
• Small projects
• Projects located within ½ mile of an Existing Major Transit Stop or ¼ mile of an Existing High-Quality Transit Corridor
• Neighborhood serving retail
• Affordable housing
• Accessory building or Accessory Dwelling Units (ADU’s) Small Projects
Small projects may be presumed to have a less than significant CEQA transportation impact. A small project is defined as a project that generates 250 or fewer daily net vehicle trips on an average weekday. A table presenting the average daily traffic (ADT) trip generation rates for various land use types is provided in Appendix A.

Master Environmental Assessment Guidelines for Transportation Analysis

In cases where the project generates less than 1,000 vehicle trips per day, projects may be analyzed using the average VMT by trip type from the Growth Management Program Development Area in which the project is located. VMT is primarily a function of the location of a project and projects that generate fewer than 1,000 vehicle trips per day are unlikely to alter the VMT efficiency of a Growth Management Program Development Area.

Therefore, a project that generates less than 1,000 vehicle trips per day can be assumed to have the same average VMT characteristics as the Growth Management Program Development Area where it is located. The conditions by which these approaches shall be applied are discussed in the following sections.

The most appropriate type of analysis will be approved by the City as the CEQA lead agency. The format of the CEQA Transportation Analysis would vary depending on the requirements of the environmental documentation, however it must conform to these guidelines.

Screening Criteria
Since SB 743 is intended to provide CEQA relief to projects that support the State’s GHG emission goals, the screening for projects presumed to have less than significant impacts is intended to incentivize development in areas where vehicle trips are shorter or where other modes of transportation are supported. The screening criteria therefore limits the technical analysis of CEQA transportation impacts to those projects which have the potential of significant impacts.

The State Office of Planning and Research (OPR) Technical Advisory identified project conditions to be reviewed at the CEQA Checklist stage to determine if a project can be presumed to have a less than significant CEQA transportation impact or if a specialized study in conformance with these guidelines is required for the determination. Consistent with OPR guidance, project conditions that may be presumed to have less than significant CEQA transportation impacts include the following:

ATTACHMENT 4
Master Environmental Assessment Guidelines for Transportation Analysis

Projects located within ½ mile of an Existing Major Transit Stop or ¼ mile of an Existing High-Quality Transit Corridor
Projects located within ¼ mile of an existing High-Quality Transit Corridor (HQTC) may be screened out from further analysis, for consistency with CEQA guidelines.

Figure 1 shows the HQTC’s to be applied in this screening evaluation. In addition, projects located within ½ mile of an existing major transit stop may be screened out from further analysis. Figure 2 shows the existing major transit stop locations. For the most current HQTC’s and major transit stop locations, please always reference SBCAG’s Regional Transportation Plan/Sustainable Communities Strategy (SBCAG Transit GIS Storymap).

ATTACHMENT 4
Figure 1
High-Quality Transit Corridors
N

NOT TO SCALE
* High Quality Transit Corridor = corridor with fixed route bus service, with service intervals no longer than 15 minutes during peak commute hours Legend
High Quality Transit Corridor (1/4 mile buffer) *
City of Santa Barbara
Master Environmental Assessment Guidelines for Transportation Analysis 154
Master Environmental Assessment Guidelines for Transportation Analysis

ATTACHMENT 4
Figure 2
Major Transit Stops
N

NOT TO SCALE
* Major Transit Stop = an existing rail or bus rapid transit station, a ferry terminal served by either a bus or rail transit service, or the intersection of two or more bus routes with headways Legend
Major Transit Stop
1/2 Mile Buffer of Major Transit Stop
*
of 15 minutes or less during peak commuting periods
City of Santa Barbara
Master Environmental Assessment Guidelines for Transportation Analysis 154
Master Environmental Assessment Guidelines for Transportation Analysis

ATTACHMENT 4

1. For medium-sized projects (greater than 250 and below 1,000 net vehicle trips generated per day), a project can be assumed to have a the VMT characteristics of the Growth Management Program Development Area where it is located (shown in Figure 3). Growth Management Program Development Areas include Downtown, Airport, Coast Village Road, Mesa, Riviera, and Upper State. Those values are shown in Appendix B. Any VMT reduction strategies included as part of the project would apply appropriate reductions in this subarea analysis.

2. For large projects (1,000 or more net vehicle trips generated per day), City Transportation Planning staff will coordinate with a City-appointed consultant to perform a focused scenario analysis using the SBTDFM, or other similar model/tool as approved by the City to determine the project’s VMT.

Figure 4 presents a flow chart describing the screening process, used to determine the type of analysis that would be required for land development projects.

Master Environmental Assessment Guidelines for Transportation Analysis

Neighborhood Serving Retail
Retail development that is 50,000 net square feet or less is likely to be local-serving, resulting in short vehicle trips. As such, a retail project that is 50,000 net square feet or less is presumed to result in a less than significant impact, consistent with CEQA Guidelines Section 15064.3, subdivision (b).

Affordable Housing
Projects that consist of 100% affordable housing may be presumed to have a less than significant CEQA transportation impact. If a project contains affordable housing units, the affordable housing units can be removed from the VMT assessments for the purposes of determining project size under the small project screening. For example, if a 40-unit project includes 10 affordable housing units, then the project’s potential for small project screening would be based on the remaining 30 (market rate) units.

Analysis Methodology
Projects inconsistent with CEQA Guidelines section 15064.3, subdivision (b)(1)— presumed to have a less than significant transportation impacts on the basis of a VMT efficiency metric—would undergo a CEQA VMT Transportation Analysis. There are two types of assessments that can be performed:

ATTACHMENT 4
Figure 3
Growth Management Program
Development Areas
N

NOT TO SCALE
COAST

VILLAGE
ROAD

DOWNTOWN
MESA

RIVIERA

UPPER STATE
City of Santa Barbara
Master Environmental Assessment Guidelines for Transportation Analysis 154
Master Environmental Assessment Guidelines for Transportation Analysis

ATTACHMENT 4
Figure 4
Land Development Project CEQA
Screening Process
City of Santa Barbara
Master Environmental Assessment Guidelines for Transportation Analysis Master Environmental Assessment Guidelines for Transportation Analysis

ATTACHMENT 4
• Residential VMT per capita: Home-Based Production VMT / Residential Population
• Employment VMT per employee: (Home-Based Work Attraction VMT + WorkBased Production) / Number of Employees • VMT per service population: Total Production and Attraction VMT / Residential Population + Number of Employees. Note the VMT per service population includes other types of VMT such as retail trips.

The appropriate use of these metrics per land use type is provided in Appendix C. In order to develop the VMT component of the metrics, travel demand model outputs by trip purpose, as well as productions and attractions, must be considered. The delineation of productions and attractions include both ends of an origin and destination trip. For example, production VMT for home-based work trips represents the total VMT of all commute trips of residents within the City, traveling to and from wherever they work. The attraction VMT represents the VMT of all people commuting to and from the City for work no matter where they live.

A project’s estimated number of residents, to be included in the model TAZ for a proposed project, will be based on city average, as was applied per the SBTM Model Development Report.

Thresholds of Significance
A key step in the environmental review process is to determine whether a project may cause a significant effect on the environment. The State’s CEQA Guidelines Section 15064 defines a threshold as “an identifiable quantitative, qualitative or performance level of a particular environmental effect, non-compliance with which means the effect will normally be determined to be significant by the agency and compliance with which means the effect normally will be determined to be less than significant.” In this section, threshold options for the following types of projects are identified:
• Land Development projects;
• Land Use Plan projects; and
• Transportation projects.

Land Development Projects
Based on review of VMT outputs of the City, it is recommended that the following criteria be adopted for the evaluation of land use development projects:

Master Environmental Assessment Guidelines for Transportation Analysis

For large projects, VMT assessment is split by land use and trip type components of home-based (residential) VMT and work-based (employment) VMT. The VMT will be indexed by the number of residents and the number of employees respectively.

Therefore, the VMT metrics are described in the three following categories:

ATTACHMENT 4
• A project’s impact shall be considered less than significant if the Base Year With Project scenario project VMT (per capita, per employee or per service population as appropriate) is below the Existing/Base Year (2020) citywide average VMT.

Note that the project VMT and citywide VMT outputs shall be from the same model and model version as to be internally consistent for the CEQA determination.

Land Use Plans
Land use plans are defined as General Plans, Specific Plans, and Master Plans.

Typically, these types of projects include developments made up of larger geographies than a standalone land development project. Given the large geographies, it is recommended that the following criteria be adopted for the evaluation of land use plans:
• A project’s impact shall be considered less than significant if the Future Year With Project VMT/Service Population (or per Capita if residential-only) of the project area is below 15% below the Base Year (2020) SBCAG region average VMT/Service Pop (or per Capita).

Note that the project VMT and SBCAG region VMT outputs shall be calculated from the same model and model version, as to be internally consistent for the CEQA determination, and use the origin/destination method for VMT calculation.

Transportation Projects
Transportation projects that would be exempt from further analysis are presented in Appendix D. For transportation projects that are not exempt, it is recommended that the following criteria be adopted for the evaluation of transportation projects:
• A project’s impact shall be considered less than significant if the Base Year With Project scenario link-based VMT is below Existing/Base year scenario link-based VMT (for a defined study area that shall be confirmed with the City). Thus, the link-based method for VMT calculation should be used for this evaluation.

As such, the VMT outputs would not be indexed to population or employment.

VMT Reduction Strategies
VMT reduction strategies can either be project components or mitigation measures that reduce the assessed travel demand model VMT of a project. If a significant transportation impact is identified for a project, the Project applicant will be required to submit a mitigation plan to reduce impacts to less than significant. Appendix E lists potential onsite and off-site VMT reduction strategies and their expected maximum level of effectiveness in reducing VMT for use in project assessments.

Master Environmental Assessment Guidelines for Transportation Analysis

ATTACHMENT 4
Table A-1: Daily Trip Generation Rates
Land Use Daily Trip
Generation Rate
Maximum
Threshold for
Small-sized
Project
Maximum
Threshold for
Medium-sized
Project
Single-family Detached
Housing 9.43 trips/du 26 units 106 units
Multifamily Housing 6.74 trips/du 37 units 148 units
Affordable Housing 4.81 trips/du 51 units 207 units
General Office 10.84 trips/tsf 23 tsf 92 tsf
Medical-Dental Office 36.00 trips/tsf 6 tsf 27 tsf
Retail (small plaza) 54.45 trips/tsf 4 tsf 18 tsf
Fast-food Restaurant (no
drive-through) 450.49 trips/tsf
Does not qualify
for small project
exemption
2 tsf
High-Turnover (Sit-Down)
Restaurant 107.20 trips/tsf 2 tsf 9 tsf
Supermarket 93.84 trips/tsf 2 tsf 10 tsf
Coffee/Donut Shop (no
drive-through) 93.08 trips/tsf 2 tsf 10 tsf
Hotel 7.99 trips/room 31 rooms 125 rooms
Industrial 4.87 trips/tsf 51 tsf 205 tsf
Athletic Club ~45.00 trips/tsf* ~5 tsf ~22 tsf
Gas Station 172.01 trips/fueling
station 1 fueling station 5 fueling stations
Drugstore/Pharmacy (no
drive-through) 90.08 trips/tsf 2 tsf 11 tsf
du = dwelling unit; tsf = thousand square feet
* Daily trip rate estimated based on ITE peak hour rates, as no daily rates are provided for this land use category
Master Environmental Assessment Guidelines for Transportation Analysis

APPENDIX A – TRIP GENERATION RATES
The following are average daily trip generation rates for several land use types. These rates are to be used as a preliminary guide to determine a project’s potential trip generation, for screening purposes. In the case of mixed-use developments, discounts for internal trip capture may be applied.

ATTACHMENT 4
• VMT per Capita is the home-based VMT divided by population • VMT per Employee is the work-based VMT divided by number of employees • VMT per Service Population is the sum of home-based VMT, work-based VMT and other VMT divided by the sum of population and number of employees.

Table B-1: VMT Characteristics - SBTDFM 2020 Base Year Scenario Area VMT per Capita VMT per
Employee
VMT per
Service
Population
Downtown 10.0* 17.7* 23.7*
Mesa 12.7 36.9 27.1
Upper State 10.3* 36.8 32.5
Riviera 10.1* 36.6 20.6*
Coast Village Road 16.3 50.4 36.0
City Average 10.8 22.3 25.8
* Growth Management Program Development Area value below City average Master Environmental Assessment Guidelines for Transportation Analysis

APPENDIX B – VMT CHARACTERISTICS BY GROWTH AREA
The following are outputs of the SBTDFM for the 2020 base year scenario. These outputs are the average VMT per capita, per employee, or per service population in the 2020 base year scenario for the Growth Management Program Development Areas, as well as the entire City of Santa Barbara. These values are presented for use in CEQA VMT assessments and would be updated after any future updates to the SBTDFM.

The values are calculated as such:

ATTACHMENT 4
Table C-1: VMT Metrics per Land Use Type
Land Use VMT per
Capita
VMT per
Employee
VMT per
Service
Population
Residential only X
Mixed-use
Residential/Office,
Residential/Retail
X
Mixed-use Office/Retail X
Office X
Retail X
Hotel X
Industrial X
Specific Plans, Master
Plans X
Master Environmental Assessment Guidelines for Transportation Analysis

APPENDIX C – VMT METRICS PER LAND USE TYPE
The following table shows the appropriate VMT metric to use per project land use type.

ATTACHMENT 4
Project Type
Roadway rehabilitation projects that do not result in a net increase in travel lanes/capacity
Roadway shoulder improvements
Reduction in the number of through lanes
Addition of vehicle travel lanes not for through traffic (i.e., left-turn or right-turn pockets, two-way center left-turn lanes)
Addition of an auxiliary lane of less than 1 mile
Installation, removal, or reconfiguration of traffic lanes that are not for through traffic, such as left, right, and U-turn pockets, or emergency breakdown lanes that are not utilized as through lanes
Conversion of existing general purpose lanes (including ramps) to managed lanes or transit lanes, or changing lane management in a manner that would not substantially increase vehicle travel
Addition of roadway capacity on local or collector street, provided the project also improves pedestrian, cyclist, and, if applicable, transit access Addition of a lane used strictly for transit vehicles
Initiation of a new transit service
Addition of a roundabout or traffic circle
Traffic flow conversion (one-way to two-way operation or vice versa) without a net increase in vehicle travel lanes/capacity
Timing of signals to optimize vehicle, bicycle, or pedestrian flow Grade separation to separate vehicles from rail, transit, pedestrians or bicycles, or to replace a lane in order to separate preferential vehicles (e.g., HOV, HOT, or trucks) from general vehicles
Installation, removal, or reconfiguration of traffic control devices, including Transit Signal Priority (TSP) features
Addition of off-road bike paths or trails serving non-motorized travel Addition of bicycle parking
Master Environmental Assessment Guidelines for Transportation Analysis

APPENDIX D – EXEMPT TRANSPORTATION PROJECTS
The following table presents the types of transportation projects that would be exempt from further CEQA analysis (i.e., impacts presumed to be less than significant).

Table D-1: Exempt Transportation Projects
ATTACHMENT 4
Project Type
Removal or relocation of off-street or on-street parking spaces Adoption or modification of on-street parking or loading restrictions (including meters, time limits, accessible spaces, and preferential/reserved parking permit programs) Addition or reconfiguration of traffic calming devices
Traffic metering systems
Adoption of or increase in tolls
Addition of traffic wayfinding signage
Rehabilitation and maintenance projects that do not add motor vehicle capacity Addition of new or enhanced bike or pedestrian facilities on existing streets/highways or within existing public rights-of-way
Addition of Class I bike paths, trails, multi-use paths, or other off-road facilities that serve non-motorized travel
Installation of publicly available alternative fuel/charging infrastructure Addition of passing lanes in rural areas that do not increase overall vehicle capacity along the corridor
APPENDIX E – VMT REDUCTION MEASURES
Application of VMT reduction measures to reduce a potential significant impact require special conditions of approval as part of a mitigation program to ensure mitigation monitoring and enforcement is in place. In order to guide decisions of appropriate and feasible mitigation measure options, Table E-1 summarizes on-site measures and their maximum level of effectiveness for consideration.

The mitigations could reduce VMT and greenhouse gas (GHG) emissions by avoiding vehicle travel by site users through promotion of alternative modes, carpooling and avoided trips strategies to reduce travel to and from a project site. The maximum potential effectiveness of these measures are quantified using industry standard methods as developed by the California Air Pollution Control Officers Association (CAPCOA) in their Handbook for Analyzing Greenhouse Gas Emission Reductions, Assessing Climate Vulnerabilities, and Advancing Health and Equity (August 2021) and the Quantifying Greenhouse Gas Mitigation Measures report (August 2010) by CAPCOA.

Master Environmental Assessment Guidelines for Transportation Analysis

ATTACHMENT 4
Table E-1: On-Site VMT Reduction Measures
Type Strategy
Max VMT
Reduction
for Target
Parking or Road
Pricing/
Management
Unbundle Residential Parking Costs from Property
Cost 1 15.7%
Neighborhood
Design
Implement Preferential Rideshare Parking
Program 2 1.0%
Provide Bike Parking (one space per bedroom) in
Multi-Unit Residential Projects 2 0.5%
Trip Reduction
Programs
Provide End of Trip Facilities (such as on-site food
service, gym, shower) 2 4.4%
Provide Employer-Sponsored Vanpool 2 20.4%
Provide Ridesharing Program 2 8.0%
Integrate Affordable and Below Market Rate
Housing (above minimum inclusionary
requirements)

1.2%
Locate Project near Bike Path (Class I)/Bike Lane
(Class II or IV) 0.6%
Locate Bike Path (Class I)/Bike Lane (Class II or
IV) on Project site 3.0%

1. Refer to the City’s Zoning Code for requirements in the Project’s area

2. Refer to the City’s Transportation Demand Management Ordinance Master Environmental Assessment Guidelines for Transportation Analysis

ATTACHMENT 4
Type Strategy Max VMT
Reduction
Neighborhood
Design
Expand Bikeway Network 1 0.5%
Construct or Improve Bike Boulevard 1 0.2%
Provide Traffic Calming Measures 1.0%
Construct or Improve Bike Facility 1 0.8%
Dedicated Land for Bike Trails/Facilities 0.8%
Parking or Road
Pricing/Management
Implement Market Price Public Parking (OnStreet) 30.0% Implement Area or Cordon Pricing2 22.0%
Transit
Provide Local Shuttles 2.5%
Provide Bike Parking Near Transit 1 0.09%
Increase Transit Service Frequency/Speed 11.3%
Extend Transit Network Coverage or Hours 4.6%
Implement Transit-Supportive Roadway
Treatments 0.6%
Microtransit NEV (neighborhood electric
vehicles) 12.7%
Addition of bus stop along property frontage 8.2%
Implement School Pool Program 15.8%

1. Refer to the City’s Bicycle Master Plan

2. Cordon Pricing is a method of road pricing that charges drivers at the entry points of a specific area
Master Environmental Assessment Guidelines for Transportation Analysis

Table E-2 summarizes off-site measures to be considered, for inclusion in the CEQA guidelines, as a means of reducing a project’s VMT output.

Table E-2: Off-Site VMT Reduction Measures
ATTACHMENT 4

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: March 12, 2024
TO: Mayor and Councilmembers
FROM: Engineering Division, Public Works Department
SUBJECT: Authorization to Execute US Department of Agriculture Emergency Watershed Protection Grant for Coronel Path Slope Restoration Project [Resolution, Agreement]
RECOMMENDATION: That Council:

A. Authorize the Public Works Director to execute the Natural Resources Conservation Service Cooperative Agreement between the City of Santa Barbara and the United States Department of Agriculture, Natural Resources Conservation Service; and
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 23-076, Adopting the Budget for Fiscal Year 2024, to Appropriate Emergency Watershed Protection Program Grant Funds and City Funds for the Coronel Path Repair Project.

DISCUSSION:

Coronel Path provides safe travel for students to get to McKinley Elementary School.

During the January 2023 storm events, the hillside at the bottom of Coronel Path sloughed due to heavy rain. This resulted in the path being temporarily closed to pedestrians in order to assess the damage and clean up debris. The Coronel Path Repair Project (Project) aims to address the current hillside sloughing and prevent future erosion. The Project’s limits are shown in the Attachment.

The Project will address the erosion of the hillside at the bottom of Coronel Path by filling and grading the eroded areas, adding plants at the toe and top of the eroded areas; installing jute netting with a combination of hydroseeding, straw waddles, and topsoil near the center of the eroded areas; and installing K-rails at the base of the Project limits.

Agenda Item No. 9
File Code No. 530.01
Council Agenda Report
Authorization to Execute US Department of Agriculture Emergency Watershed Protection Grant for Coronel Path Slope Restoration Project [Resolution, Agreement] March 12, 2024

BUDGET/FINANCIAL INFORMATION:

Funding
The Project is primarily funded by a grant from the United States Department of Agriculture’s Natural Resources Conservation Service (NRCS) through the Emergency Watershed Protection (EWP) Program and local City match. The NRCS administers the EWP Program, which responds to emergencies created by natural disasters. The EWP Program is a recovery effort aimed at relieving imminent hazards to life and property caused by floods, fires, windstorms, and other natural disasters. NRCS will fund up to 75% of the eligible construction cost and the remaining costs are funded with local funds.

The grant also covers 7.5% of the total eligible construction cost for technical assistance including engineering and contract administration costs.

With the recommended appropriations from the Overlays Project within the Measure A Capital Fund, there will be sufficient expenditure appropriations to cover the City match for the Project and construction costs.

The following summarizes all Project design costs, construction contract funding, and other Project costs.

ESTIMATED TOTAL PROJECT COST
NRCS
GRANT
CITY
SHARE
TOTAL
City Design Cost $0.00 $20,000 $20,000
Design Survey (Consultant) $0.00 $9,013 $9,013
Design Subtotal $0.00 $29,013 $29,013
Construction Contract $157,241 $52,414 $209,655
Construction Management/Inspection $15,724 $6,276 $22,000 Construction Subtotal $172,965 $58,690 $231,655
Total $172,965 $87,703 $260,668
A copy of the contract may be requested from the Public Works Department for public review by contacting [email protected].

ENVIRONMENTAL REVIEW:

The Public Works Director has determined that the Project is exempt under the California Environmental Quality Act Guidelines Section 15301 (c), Class 1 Existing Facilities. This Project meets Section 15301 Existing Facilities Class 1 (c) categorical exemption, because the repair and maintenance of the existing pedestrian and bicycle pathway does Council Agenda Report
Authorization to Execute US Department of Agriculture Emergency Watershed Protection Grant for Coronel Path Slope Restoration Project [Resolution, Agreement] March 12, 2024

not result in an expansion of use or capacity. The Notice of Exemption was filed at the County Clerk’s Office on November 2, 2023, and posted to the State Clearinghouse (SCH # 2023110129) on November 3, 2023.

ATTACHMENT: Project Map
PREPARED BY: Brian D’Amour, P.E., City Engineer/LY/AF/sk SUBMITTED BY: Clifford M. Maurer, P.E., Public Works Director APPROVED BY: City Administrator’s Office

RESOLUTION NO. _____

A RESOLUTION OF THE COUNCIL OF THE CITY OF
SANTA BARBARA AMENDING RESOLUTION NO. 23-076,
ADOPTING THE BUDGET FOR FISCAL YEAR 2024, TO

APPROPRIATE EMERGENCY WATERSHED

PROTECTION PROGRAM GRANT FUNDS AND CITY

FUNDS FOR THE CORONEL PATH REPAIR PROJECT
WHEREAS, in accordance with the City Charter, the City Administrator filed with the Council a proposed budget for the fiscal year beginning July 1, 2023; WHEREAS, the City Council is required to adopt a budget before the beginning of the fiscal year on July 1, 2023; and
WHEREAS, the City Charter provides that at any public meeting after the adoption of the budget, the City Council may amend or supplement the budget by motion adopted by the affirmative votes of at least a majority of the total members of the City Council; and WHEREAS, as authorized by Resolution No. 23-076, this Resolution approves the amendment to the budget as provided herein.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SANTA BARBARA THAT in accordance with the provisions of Section 1205 of the City Charter, the budget for the fiscal year 2024, as adopted by the Resolution No. 23-076, is hereby amended as follows:

SECTION 1. The Council accepts the Natural Resources Conservation Service grant in the amount of $172,965 for the Coronel Path Repair Project.

SECTION 2. The Council approves an increase in revenue and expenditure appropriations in the Streets Grant Capital Fund for the Coronel Path Repair Project in the amount of $172,965 funded by Natural Resources Conservation Service grant for the construction phase of the Coronel Path Repair Project.

SECTION 3. The Council approves the transfer of available appropriations in the Overlays Project in the Measure A Capital Fund in the amount of $67,703 to the Streets Grant Capital Fund in Fiscal Year 2024 and approves an increase in revenue and expenditure appropriations in the Coronel Path Repair Project in the Streets Grant Capital Fund, funded by the transfer, for the local match requirement for construction of the Coronel Path Repair Project.

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: March 12, 2024
TO: Mayor and Councilmembers
FROM: City Administrator’s Office
SUBJECT: Advisory Group Guidelines Update [Resolution]
RECOMMENDATION:

That Council Adopt, by reading of title only, a Resolution of the City of Santa Barbara Rescinding Resolution No. 13-006, and Adopting New Advisory Group Guidelines.

DISCUSSION:

City advisory groups serve to provide advice to Council on discrete topics of expertise.

There are over forty City Advisory Groups. The City Charter establishes eleven of those groups. The existing and proposed guidelines govern all advisory groups and provide consistency for the public, group members, and staff. The guidelines were last updated in 2013. The guidelines apply to all advisory groups unless Council has adopted alternate guidelines by resolution for a specific advisory group, e.g.: Planning Commission, Architectural Board of Review, and the Historic Landmarks Commission.

City staff is reviewing all City advisory groups, with the goals of balancing City advisory group staffing and coordinating alignment with Council policy goals and processes. This review effort is an element of the Vision 2030 initiative. As part of this evaluation is an update to the Advisory Group Guidelines document that has not been updated since 2013. Updating these guidelines would help to:
 Ensure the City meets current law and best practices related to advisory groups;  Ensure consistency across advisory groups;
 Update ad hoc or standing subcommittee processes;
 Update how group members can request agenda items;
 Clarify processes for advisory group liaisons; and
 Update diversity, equity, and inclusion language.

Agenda Item No. 10
File Code No. 140.02
Council Agenda Report
Advisory Group Guidelines Update [Resolution]
March 12, 2024

On August 1, 2023, Council received a presentation on the Advisory Group review process and initial changes to the Advisory Group Guidelines document. Council provided recommendations and feedback to the proposed changes to the document. Staff is returning for Council review of their included changes and requesting adotption of the new Advisory Group Guidelines.

ATTACHMENT: Guidelines document showing redline changes PREPARED BY: Brandon Beaudette, Senior Assistant to the City Administrator SUBMITTED BY: Sarah J. Knecht, Interim City Administrator APPROVED BY: City Administrator's Office

G U I D E L I N E S

FOR THE

CITY OF SANTA BARBARA

ADVISORY GROUPS

APPROVED BY THE CITY COUNCIL
Resolution No. 13-006
Adopted February 12, 2013
Effective February 12, 2013
Prepared by the Santa Barbara City Clerk's Office
Formatted: Strikethrough
Formatted: Strikethrough
Formatted: Strikethrough

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page i

TABLE OF CONTENTS
BACKGROUND INFORMATION1
Charter Boards and Commissions ......................................................................................1 Other City Council Advisory Groups ...................................................................................2 Other Appointments.............................................................................................................2 Organization Charts.............................................................................................................3 ROLE OF CITY ADVISORY GROUPS IN POLICY-MAKING6
Role of Boards, Commissions, and Committees................................................................6 Serving in Advisory Capacity...............................................................................................6 SOURCES OF INFORMATION7
VACANCIES8
Scheduled Vacancies ..........................................................................................................8 Unscheduled Vacancies ......................................................................................................8 RESIGNATIONS8
RECRUITMENT PROCESS9
Recruitments........................................................................................................................9 Eligibility ...............................................................................................................................9 Applications..........................................................................................................................9 Interviews ...........................................................................................................................10 APPOINTMENT PROCESS11
Appointments .....................................................................................................................11 Equal Opportunity Goals ...................................................................................................11 Diversity and Inclusion.......................................................................................................11 Serving On More than One City Council Advisory Group ................................................12 Term of Appointment .........................................................................................................12 Successive Terms of Members of Boards, Commissions, and Committees...................12 Oath of Office.....................................................................................................................13 Orientation Process ..........................................................................................................13 Advisory Group Membership List......................................................................................13 Compensation....................................................................................................................13 Advisory Group Member Role Definitions.........................................................................13 Council Liaisons.................................................................................................................14 CONFLICT OF INTEREST15
Purpose..............................................................................................................................15 Public Inspection................................................................................................................15 Filers ................................................................................................................................. 15 Type of Statements............................................................................................................16 Additional Late Filing, Non-Filing, and Fine Provisions....................................................16 AB 1234 ETHICS TRAINING 17

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page ii BROWN ACT COMPLIANCE18
Purpose..............................................................................................................................18 Provisions...........................................................................................................................18 Agenda...............................................................................................................................18 Posting of Agenda .............................................................................................................18 Ex-Agenda Items ...............................................................................................................19 Agendas and Written Materials as Public Records ..........................................................19 Regular Meetings19
Special Meetings19
Adjourned Meetings...........................................................................................................20 Emergency Meetings.........................................................................................................20 Quorum ..............................................................................................................................20 Public Comment.................................................................................................................20 PARLIAMENTARY PROCEDURE21
Robert's Rules of Order.....................................................................................................21 Bylaws ................................................................................................................................21 CODE OF CONDUCT22
Purpose22
EXHIBIT A25

ACKNOWLEDGMENT OF RECEIPT OF GUIDELINES

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 1

CITY OF SANTA BARBARA ADVISORY GROUPS

BACKGROUND INFORMATION
Section 800 of the City of Santa Barbara Charter authorizes the establishment of City boards and commissions:
"There shall be the following named advisory boards and commissions which shall have the powers and duties herein stated. In addition, the City Council may create by ordinance such additional advisory boards or commissions as in its judgment are required, and may specify the number of members thereof, their terms and manner of appointment, and may grant to them such powers and duties as are consistent with the provisions of this Charter."
Charter Boards and Commissions
Article VIII of the City Charter establishes the following 11 boards and commissions:

Airport Commission
Architectural Board of Review
Civil Service Commissioners, Board of
Fire and Police Commissioners, Board of
Fire and Police Pension Commissioners, Board of
Harbor Commissioners, Board of
Historic Landmarks Commission
Library Board
Parks and Recreation Commission
Planning Commission
Water Commissioners, Board of
Except as provided in the City Charter, all charter board and commission members must be qualified to vote in the City of Santa Barbara.

Article VIII also contains provisions regarding the manner of appointment, removal from office, number and terms of members, meetings, and the powers and duties of each board and commission. These guidelines supplement the recruitment and appointment procedures specified in the City Charter. Those boards and commissions specifically established in the Charter may be eliminated only by amendment to the Charter, which must be approved by the voters.

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 2 Other City Council Advisory Groups
All City Council Advisory Groups not specified in the City Charter are established by the City Council by ordinance, resolution, or minute action. Some City Council Advisory Groups are formed for a specific purpose and cease to exist when their goals have been accomplished. The current City Council Advisory Groups are:

Access Advisory Committee
Arts Advisory Committee
Building and Fire Code Board of Appeals
Community Development and Human Services Committee
Community Events and Festivals Committee
Creeks Restoration and Water Quality Improvement Program Citizen Advisory Committee Downtown Parking Committee
Living Wage Advisory Committee
Measure P Committee
Neighborhood Advisory Council
Rental Housing Mediation Task Force
Santa Barbara Sister Cities Board
Santa Barbara Youth Council
Sign Committee
Single Family Design Board
Transportation and Circulation Committee
Other Appointments
The City makes appointments to groups created by State law such as the Housing Authority Commission, the Mosquito and Vector Management District of Santa Barbara County and the Santa Barbara Metropolitan Transit District Board of Directors. The Housing Authority Commission membership may include two non-City residents. The City also appoints one member to the Central Coast Commission for Senior Citizens.

The Housing Authority Commission, the Mosquito and Vector Management District Board of Santa Barbara County, the Santa Barbara Metropolitan Transit Board, Golf Advisory, Street Tree Advisory, and the Central Coast Commission for Senior Citizens are not advisory to the City Council; and their members may serve on a board, commission, or committee that isthat are advisory to the City Council. These groups are included in these Guidelines since the application, appointment, conflict of interest, Brown Act, and parliamentary procedure policies apply to them.

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 3 Organization Charts
The Department which provides staff support to the City Council Advisory Groups is indicated on the City of Santa Barbara – City Council Advisory Groups Organization Chart.

Additionally, the Parks and Recreation Department staffs volunteer committees that are appointed by the Parks and Recreation Commission. These volunteer committees include the Arts & Crafts Show Advisory Committee and other committees shown on the City of Santa Barbara Volunteer Committees Organization Chart.

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 4

DELETED

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 5

DELETED

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 6

ROLE OF CITY ADVISORY GROUPS

IN POLICY-MAKING
Role of Boards, Commissions, and Committees
In keeping with the City's philosophy of citizen community member involvement, the City Council appoints persons to City Council Advisory Groups to assist in formulating City policy. Santa Barbara is proud of the quality of service performed by volunteers.its Board membersappointees.

In accordance with Section 800 of the Charter of the City of Santa Barbara, the actions of Charter-established boards and commissions are advisory to the City Council, with a few limited exceptions specifically set forth in the Charter.

City of Santa Barbara Resolution No. 7885 regarding recommendations from boards and commissions to government agencies (adopted April 16, 1974), states that board and commission recommendations on matters which come before their respective bodies should be forwarded to the City Council for review since those recommendations are advisory to the City Council. The resolution is being modifed to states that:
"“Generally, When any board or commission requests that its recommendations be forwarded to another governmental agency: (1) that the recommendation be sent first to the City Council with a request that it be forwarded with or without comment by the City Council; and (2) that except in the most extraordinary circumstances the City Council shall forward such recommendation and in its discretion forward it with or without comment."”

BoardsAdvistory Groups shall shall not have standing committees unless formed by City Council as required, excepting those formed before July 1, 2023.consult with the City Attorney prior to forming ad hoc committees or standing committees to ensure compliance with the Brown Act.

This document shall override any information specific to each Advisory Group. City staff has the discretion to consider Board member requests to include specific items on Board agendas.

Serving in Advisory Capacity
Members are responsible for attending all meetings regularly, understanding the duties of their positions, adhering to the Citywide Nondiscrimination Policy and Excellence in Customer Service Code of Conduct, and working in a manner that will contribute to the betterment of Santa Barbara. Members are expected to act in a professional manner, extending courtesy to board membersappointees, staff and participants in the board process.

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ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 7

SOURCES OF INFORMATION
To learn about the roles and responsiblities of the Advisory Groups, aA variety of resources are available in the City Clerk's Office and on the City’s web site at http://www.ci.santabarbara.ca.us/ www.SantaBarbaraCA.gov to learn about roles and responsibilities of the Advisory Groups. for researching the scope of authority of the City Advisory Groups:

Charter of the City of Santa Barbara
The City is governed by the provisions of its Charter, which was approved by the voters of Santa Barbara. The California Constitution creates two types of cities: general law cities and charter cities. There are 121 charter cities, which include most of the larger cities in the State, and 361 general law cities in California. Charter cities are governed by tThe provisions of their own adopted charter govern them unless the State of California has stated specifically that State laws have preempted an area of regulation. Generally, charter cities have more local authority over areas that traditionally have been considered "local" or municipal affairs, for example, zoning or local taxes.

Ordinances - Santa Barbara Municipal Code
The Santa Barbara Municipal Code is a compilation of all codified ordinances, which are the laws of the City. Copies of City ordinances - old and current - are available in the City Clerk's Office and the City website. In addition, certain ordinances, generally those with a specific, limited, or temporary purpose, are not codified. These "uncodified" ordinances also are available by contacting the in the City Clerk's Office .

Resolutions
Resolutions constitute a written action or decision by the City Council. Copies of the resolutions, which create certain committees, set forth policy, establish membership, etc., are available by contacting the in the City Clerk's Office.

Minutes - Official Record
The City Clerk's Office maintains the official minutes of actions taken by the City Council since 1850. Reports presented to the City Council by the City Advisory Groups are available in the City Clerk's Office. The City Staff Liaison to each group is responsible for maintaining the original minutes of meetings of the City Advisory Group. The current agendas of the City Advisory Groups are available on the City’s website at www.SantaBarbaraCA.gov and are generally posted at the location where each City Advisory Group regularly meets. Minutes shall be prepared as action minutes unless otherwise directed by the as directed by staff with guidance from the City Attorney.

Agendas
City staff shall be responsible for establishing the agenda, in consultation with the Chair and Vice-Chair. Each item of business to be considered at a regular meeting must appear on the agenda for that meeting, except as provided in these procedures or under state law. The Formatted: Font: Arial, Font color: Auto, Pattern: Clear Formatted: Font: Arial, Font color: Auto, Pattern: Clear

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 8 agenda shall include a brief general description of each item of business to be transacted or discussed. The description should reasonably inform the public as to the nature of the item and any potential action.

The current agendas of the City Advisory Groups are available on the City’s website at www.SantaBarbaraCA.gov and are generally posted at the location where each City Advisory Group regularly meets.

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ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 9

VACANCIES
There are two kinds of City Advisory Group vacancies, scheduled and unscheduled.

Scheduled Vacancies
Scheduled vacancies are those created by the expiration of a the member’s term. Terms typically end on December 31. that is usually December 31.

In accordance with state law, a list of all scheduled vacancies for the upcoming calendar year is posted in the City Clerk's Office, the City website, and at the Library on or before December 31, of each year.

Unscheduled Vacancies
Unscheduled vacancies are those created prior when a member cannot serve out their entire termto a term's expiration due to resignation, removal, or death.

A City Advisory Group member is subject to removal by a motion of the City Council adopted by the affirmative votes of a majority of the total membership of the City Council.

In accordance with state law, a special vacancy notice must be posted in the City Clerk's Office and in the Library not earlier than 20 days before or not later than 20 days after the vacancy occurs. Final appointment to the City Advisory Group will not be made for at least 10 working days after the posting of the special vacancy notice in the City Clerk’s Office.

RESIGNATIONS
If a City Advisory Group member finds that he or shethey cannot perform the duties of the office because of health, business, moving from the city, or other reasons, he or she they shall submit a written resignation to the City Council in care of the City Clerk's Office for action. The vacancy is noticed on the Council agenda.

A member who is required to be a City resident and who relocates his or hertheir residence outside of the City shall immediately notify the City Clerk's Office and resign from the board, commission, or committee.

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 10

RECRUITMENT PROCESS
Recruitments
A semiannualSemiannual and annual recruitments is are conducted to fill numerous positions whose terms expire on June 30 of the current year and at the end of each calendar year, respectively. Additional recruitments may occur during the year, for example, to fill positions on a newly created board, commissioncommission, or committee, or to provide add sufficient members on a board, commission, or committee for a quorum and when unexpected vacancies occur.

As a part of the recruitment process, the City Clerk's Office notifies each incumbent as well as interested persons, about the term expirations and vacancies, the deadline for receipt of applications, and the dates for the interviews and appointments.

Eligibility
Qualifications for membership vary depending on the City Advisory Group. In most cases, appointees must be residents and qualified electors of the City. A qualified elector is a United States citizen, 18 years of age or older, who resides within the city limits of Santa Barbara. Unless otherwise stated, a public at large member is a resident living within the city limits of Santa Barbara.

An appointee may not hold any full-time paid office or employment in City government.

Membership qualifications are listed in the vacancy notice available in the City Clerk’s Office, at the Library, and on the City’s web site at www.SantaBarbaraCa.gov. at http://www.ci.santa-barbara.ca.us/ www.SantaBarbaraCA.gov. Additional information on the City Council Advisory Groups also is available on the City’s web site.

Applications
Persons interested in serving on a City Council Advisory Group, including incumbents who wish to be considered for reappointment, must file a separate application for each group with the City Clerk's Office. Applications may be found here:
https://santabarbaraca.gov/government/boards-commissions The application consists of four pages. ONLY ONE ADDITIONAL PAGE OF INFORMATION MAY BE SUBMITTED.

Applications may be obtained from the City Clerk's Office or from the City’s web site at http://www.ci.santa-barbara.ca.us/ www.SantaBarbaraCA.gov/Applications .

Applications may be submitted to the City Clerk’s Office as follows: (1) in person; (2) by mail to P.O. Box 1990, Santa Barbara, CA 93102; (3) by facsimile to 805-897-2623; or (4) by e-mail to [email protected]. Upon receipt of an application, the City Clerk’s Office will confirm receipt via e-mail or phone.

Applications may be completed for vacancies that currently exist or for consideration when future scheduled or unscheduled vacancies occur. An application remains on file in the City Clerk’s Office for a period of one year from the date of receipt unless the applicant requests that it be withdrawn.

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 11 Interviews
Applicants and current advisory group members applying for reappointment are required to appear for an interview before the City Council. The City Council interviews each applicant during a Council meeting open to the public. Each applicant is requested to prepare a two to three minute verbal presentation that responds to a set of general and specific questions that are provided to the applicant by the City Clerk’s Office in advance. An overall time limit of five minutes for the interview is allotted if the person is applying for more than one group.

During the interview, applicants may express the desire to be appointed to a group other than that to which they have submitted an application to for the Council’s consideration. If the applicant is qualified, the applicant’s name will be added to the list of persons eligible for appointment. Alternatively, in an effort to fill all vacancies, the Council may askcontact eligible applicants to determine if they are eligible and are interested in being appointed to a group other than that to which the applicant has applied and interviewed. If applying to more than one advisory group, please state your preference as to which board you prefer. the Council may ask applicants if they would consider appointment to a committee for which they are qualified but did not submit an application for appointment. With the applicant’s approval, the applicant’s name will be added to the list of persons eligible for appointment.

The City Clerk’s Office will notify applicants of the date(s) and time(s) for the interviews via e-mail., or U.S. mail when an e-mail address is not provided by the applicant.

Names of applicants failing to appear for an interview will be removed from the list of persons eligible for appointment.

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ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 12

APPOINTMENT PROCESS
Appointments
In an effort to fill all vacancies, the Council may contact eligible applicants to determine if they are eligible and are interested in being appointed to a group other than that to which the applicant has applied and interviewed.

After interviewing the applicants, the City Council makes appointments by majority vote in open session. In making these appointments, the Council is guided by the City’s commitment to Inclusion, Diversity, Equity, and Action
(https://santabarbaraca.gov/government/departments/human-resources/inclusion-diversity-equityaction-idea). City's Equal Opportunity Goals. The appointees are notified of the Council's decision by mailemail. A list of the appointments is posted to the City’s web site at www.SantaBarbaraCA.gov.

Equal Opportunity Goals

The City Council has eestablished a policy for the appointment process of members to the City's various boards, commissions, and committees. This process includes , which includedcommunity-wide widespread distribution of within the community of information including the number of vacancies and length of term, a full description of the purposes of the City Council Advisory Group, meeting times, deadline for applying, and the appointment process.

In making appointments, the City Council is guided by the City's commitment to nondiscriminatory employment practices and its intention to “serve as a model for equal opportunity through its prerogative of commission and board appointments.” (Resolution No. 8022, adopted March 18, 1975)
The City Council and staff are committed to equal opportunity without discrimination or harassment. The City maintains its commitment to equality in the conduct of City business and encourages applications from all qualified candidates. The City of Santa Barbara prohibits any policy, plan, program, custom or practice which has a discriminatory effect related to race, creed, color, national origin, ancestry, sex (male or female; includes pregnancy/childbirth), political affiliation, religious belief, disability (mental and physical, including HIV and AIDS), medical condition (cancer and genetic characteristics) sexual orientation, gender identity and expression (including transgenderism) marital status or age. This policy applies not only to shall apply to members of the City Council, all advisory boards, commissions and committees, and citizen volunteers, but also members of the City Council, City employees, and to those who do business with or who seek to do business with the City of Santa Barbara.

Diversity, Equity, and Inclusion and Belonging

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 13 The City of Santa Barbara is a welcoming, diverse community where every person can thrive. We actively seek out and strive to understand all perspectives, beliefs, and values and encourage engagement from all people in decisions affecting them. We recognize all people for their contributions and accomplishments.

Diversity, Equity, Inclusion and Belonging are important to the City because a thriving workplace must not only be comprised of people from different backgrounds and perspectives but also recognize their varied contributions and accomplishments. . Committing to practices that value and include diversity at all levels of the organization is an essential step to developing strategies that meet the needs of a diverse community.

Diversity and inclusion is important to the City because a successful workplace must not only be comprised of people from different backgrounds and perspectives but also capitalize on their talents and perspectives. Adopting practices that value and include diversity at all levels of the organization is an essential step to developing strategies that meet the needs of a diverse community.

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ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 14 Serving On More than One City Council Advisory Group
Because of the wealth of expertise available in our communityWhile we recognize the wealth of expertise available in our community, it is the City Council's preference that people serve on just one board, commission, or committee that is advisory to the City Council. The exception is in the case of the City Council Advisory Groups that are created for a limited term and purpose and that require a limited time commitment from their members, or meet infrequently. This does not include those members serving on a board, commission, or committee that is not advisory to the City Council such as the Housing Authority Commission, Santa Barbara Metropolitan Transit Board, Mosquito and Vector Management District Board of Santa Barbara County, and the Central Coast Commission for Senior Citizens. In furtherance of this policy, the City Council may ask an applicant who is a current member of a City board, commission, or committee to resign from that position as a condition of appointment to another board, commission, or committee.

Term of Appointment
Terms of office for the City Council Advisory Groups are generally four years, with different term lengths for some Groups. The terms are staggered so that all terms do not expire in any one year. Members serve until their successors are appointed and qualified. If a member resigns before the expiration of a term, his or hertheir replacement serves out the remainder of that term.

Terms of office for the Access Advisory Committee are three years. Terms of office for the Central Coast Commission for Senior Citizens, the Mosquito and Vector Management District Board of Santa Barbara County, the Santa Barbara Youth Council, and the tenant members of the Housing Authority Commission are two years.

Successive Terms of Members of Boards, Commissions, and Committees It is the policy of the City Council that wide community participation be sought in affairs of municipal government and that membership on the City Council Advisory Groups be open, insofar as is practicable, to all competent and interested persons who meet the stated qualifications.

Pursuant to that policy, no member of an advisory group shall serve for longer than two consecutive full terms, consisting of an uninterrupted period of eight years. If the Council finds that a particular member of an advisory group has unique qualifications that are of special benefit to the City, then said member may be reappointed to the same advisory group.

Members of boards and commissions not advisory to the City Council, such as the Central Coast Commission for Senior Citizens, the Housing Authority Commission, the Mosquito and Vector Management District of Santa Barbara County, and the Santa Barbara Metropolitan Transit District Board, shall comply with the term limits specified in the law establishing the board or commission.

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 15 Oath of Office
Article XX, Section 3, of the Constitution of the State of California requires that an oath of office be administered. After appointments are made, a Deputy staff administers a written oath in the City Clerk's Office or by a Notary Public.

Orientation Process
Each department conducts an orientation session for its City Council Advisory Group(s) and distributes a reference manual to new City Council Advisory Group appointees. Additionally, Advisory Groups established by Charter may receive training regarding non-discrimination and decorum, purview, and civility topics.

Advisory Group Membership List

The members of all City Council Advisory Groups are listed in the "City of Santa Barbara Advisory Group Membership List" and is available in the City Clerk’s Office. The membership list (Roster) is also available on the City’s web site at www.SantaBarbaraCA.gov.

Compensation
Most members of the Council-appointed City Advisory Groups receive no payment, however, the Planning Commission, Architectural Board of Review, Historic Landmarks Commission, Single Family Design Board, Housing Authority Commission, Santa Barbara Metropolitan Transit District, and the Mosquito and Vector Management District of Santa Barbara County have special provisions for compensation. there are some Advisory Groups that do receive a stipend,. Compensation information for City Advisory Groups can be found on the webpage created for each advisory group on the City’s web site at www.SantaBarbaraCA.gov.

Advisory Group Member Role Definitions
The following are definitions for the roles of the advisory group members.

Regular Members:

Regular members participate and vote during regular and special meetings of the City Council Advisory Group, unless required to step-down due to a potential conflict of interest. In general, a regular member of an advisory group is entitled to participate in all actions of the advisory group. Deviations from this general rule would be found in the charter section, ordinance or council resolution establishing the advisory group and specifies the manner of participation.

Alternate Members:

Advisory groups may have alternate members. Alternate members participate in the place of an absent or conflicted regular member. The appointment of alternate members and the manner of their participation would be found in the charter section, ordinance or council resolution establishing the advisory group.

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 16

Advisory Group Member Role Definitions (Cont’d)
For example, the Sign Committee membership includes one alternate member appointed by the Architectural Board of Review (ABR) and one alternate member appointed by the Historic Landmarks Commission (HLC). Resolution No. 06-084, adopted October 3, 2006, states "Alternate members shall serve on the Sign Committee as replacements for regular members appointed by the Architectural Board of Review or the Historic Landmarks Commission. If one regular member appointed by the ABR or the HLC is absent, either of the alternate members may serve in the regular member's place. If both regular members appointed by the ABR and the HLC are absent, both alternate members may participate.

Alternate members shall not serve as replacement for at large members appointed by the City Council."
Staff Liaisons:

In most cases, the department director is responsible for designating a City Staff Liaison to each City Council Advisory Group. Staff liaisons attend advisory group meetings and may participate in the proceedings, but staff liaisons are not voting members of the advisory group.

Council Liaisons

A City Councilmember is usually appointed as a liaison to each City Council Advisory Group in January of each year. Councilmember liaisons may attend meetings and participate in the proceedings, but Councilmember liaisons are not voting members of the advisory group.

Councilmember liaisons may provide a verbal report of the proceedings to the full Council during a regular City Council meeting.

Board members Appointees shall not be appointed to act as liaisons to other Advisory Groups unless directed and approved by staffappointed by Council.

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ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 17 CONFLICT OF INTEREST – STATEMENTS OF ECONOMIC INTERESTS Purpose
The Political Reform Act of 1974 (Government Code Sections 81000, et seq.), which was approved by the voters of the State of California, is intended to prevent conflicts of interest by requiring public officials to disclose certain personal financial interests, which could foreseeably cause conflicts, by filing a Statement of Economic Interests. In addition, a public official may be required to disqualify themhimself/herself from making, participating in, or attempting to influence any government decision which will affect any of theirhis/her financial interests, not just those that are required to be disclosed.

For more information, Tthe Fair Political Practices Commission (FPPC) Office is available at their toll free telephone number (866-275-3772) and at www.fppc.ca.gov. to explain what a conflict of interest is and when the law requires disqualification, and the information is available at the FPPC web site at www.fppc.ca.gov. The City Clerk’s Office and the City’s web site at www.SantaBarbaraCA.gov also provide conflict of interest information.

Public Inspection
The City Clerk’s Office provides the Statement of Economic Interests forms. All forms are filed with the City Clerk’s Office except for the original statements of Planning Commissioners, which are sent to the Fair Political Practices Commission; the City Clerk’s Office retains a copy.

The original statements are retained in the City Clerk’s Office for seven years, after which time they may be properly destroyed (Government Code Section 81009). All such forms are open for public inspection and reproduction at 10 cents per page (Government Code Section 81008).

Filers
Members of the advisory groups that are required to file a Statement of Economic Interest can be found at the following website: https://santabarbaraca.gov/government/boardscommissions. the following groups must file statements:

Airport Commission
Architectural Board of Review
Arts Advisory Committee
Building and Fire Code Board of Appeals
Civil Service Commissioners, Board of
Community Development and Human Services Committee
Community Events and Festivals Committee
Creeks Restoration and Water Quality Improvement Program Citizen Advisory Committee Downtown Parking Committee
Fire and Police Commissioners, Board of
Fire and Police Pension Commissioners, Board of

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 18 Harbor Commissioners, Board of
Historic Landmarks Commission
Housing Authority Commission
Filers (Cont’d)
Living Wage Advisory Committee
Parks and Recreation Commission
Planning Commission
Sign Committee
Single Family Design Board
Transportation and Circulation Committee
Water Commissioners, Board of
Type of Statements
Statements of Economic Interest must be filed within 30 days of assuming office; annually no later than April 1st of each year for the reporting period of January 1 through December 31; and within 30 days after leaving the designated position. upon: The following statements must be filed:

Assuming Office Statement
Within 30 days of assuming office.

Annual Statement
No later than April 1, of each year for the reporting period of January 1, through December 31, of the previous year.

Leaving Office Statement
Within 30 days after leaving the designated position.

Additional Late Filing, Non-Filing, and Fine Provisions In addition to the late filing, non-filing, and fine provisions contained in the Political Reform Act, the following will apply:

Late Filings
The City Council Advisory Group members who fail to file statements within 30 days of the statutory deadline will not be allowed to participate in meetings of the boards, commissions, or committees to which they have been appointed until the statement is filed with the City Clerk's Office.

Non-Filings

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 19 The City Council Advisory Group members who fail to file statements within 60 days of of the statutory deadline will be subject to removal from the boards, commissions, or committees to which they have been appointed by motion of the City Council adopted by the affirmative votes of a majority of the total membership of the City Council.

Additional Late Filing, Non-Filing, and Fine Provisions (Cont’d) Fines
The fines assessed to the City Council Advisory Group members are due and payable within 30 days of receiving specific written notice of the fine unless prior written arrangements are agreed to by the City Clerk’s Office and met by the City Council Advisory Group member; and they will not be allowed to participate in meetings of the boards, commissions, or committees to which they have been appointed until the fine is paid to the City Clerk's Office.

Unpaid Fines
The City Council Advisory Group members who do not pay their fines within 30 days of receiving specific written notice will be subject to removal from the boards, commissions, or committees to which they have been appointed by motion of the City Council adopted by the affirmative votes of a majority of the total membership of the City Council.

AB 1234 ETHICS TRAINING
In October 2005, the Governor signed Assembly Bill (AB) 1234 (2005), which requires that if a local agency provides any type of compensation, salary, or stipend to, or reimburses the expenses of a member of its 'legislative body' (as that term is defined in California Government Code Section 54952), that local agency's officials must receive training in ethics. The training must encompass both general ethics principles, as well as a summary of specific laws concerning conflicts of interests, rules and limitations on gifts, and government transparency. The initial training must be completed no later than one year after the first day of service; and then the training course must be completed once every two years thereafter. The official training sessions last a minimum of two hours.

In addition to the State mandate, the City of Santa Barbara requires that members of certain City Council Advisory Groups must also take AB 1234 training because their roles may involve making decisions that impact individuals’ or businesses’ financial or real property interests or they may be involved in approving leases, contracts or other City budgetary decisions. A list of the Advisory Groups required to take the AB 1234 training can be found at the folloingfollowing website. https://santabarbaraca.gov/government/boards-commissions Training must occur within one year after the member is appointed or reappointed to the board. For the following City Council Advisory Groups, the initial training must be completed within six months of the adoption of the Guidelines; thereafter, the AB 1234 training course must be completed within one year after a member is appointed or reappointed to the following board or commission:

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ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 20 Airport Commission
Architectural Board of Review
Community Development and Human Services Committee
Creeks Advisory Committee
Downtown Parking Committee
Fire and Police Commission
Harbor Commission
Historic Landmarks Commission
Neighborhood Advisory Council
Parks and Recreation Commission

AB 1234 Ethics Training (Cont’d)
Planning Commission (Already State Mandated)
Street Tree Advisory Committee
Single Family Design Board
Water Commission
There are numerous AB 1234 training options, but the City recommends that advisory board and commission members complete the free on-line training program offered by the California FPPC at http://localethics.fppc.ca.gov/login.aspx. Both the FPPC (http://www.fppc.ca.gov/index.php?id=477) and the California Institute of Local Government (http://www.ca-ilg.org/ethics-education-ab-1234-training) contain valuable information on their websites regarding the AB 1234 Ethics Training requirement.

Although only certain City Council Advisory Groups are required to fulfill this requirement (including submitting a certificate of completion to the City Clerk’s Office), it is recommended that all City Council Advisory Group Members complete the training at least once after appointment.

BROWN ACT COMPLIANCE
Purpose
The Ralph M. Brown Act was enacted in 1953 to assure that government action is taken openly. It is also known as the "California Open Meetings Law." (Government Code Sections 54950, et seq.)
Provisions
All meetings of City boards, commissions, committees, and groups are subject to the Brown Act, are to be open and public, and all persons are to be permitted to attend any meeting.

Each City Council Advisory Group should adopt a written resolution, which establishes the time and place of its regular meetings.

Agenda
A written agenda must be prepared for each regular or special meeting of every legislative body. The agenda must contain a brief general description of each item of business to be transacted or discussed at the meeting and must specify the time and location of the meeting. No action shall be taken on any item not appearing on the posted agenda. (Sections 54954.2 and Formatted: Indent: First line: 0"

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 21 54956)
Posting of Agenda
The agenda must be posted at least 72 hours before a regular meeting and 24 hours before a special meeting, and must be posted in a location that is freely accessible to members of the public 24 hours per day. (Sections 54954.2 and 54956)
Ex-Agenda Items
An item may be added to the agenda after the agenda has been published and posted upon a determination by a two-thirds vote of the members (or unanimous vote if less than two-thirds of the members are present) that there is an emergency or exigent need to consider an agenda item on an ex-agenda basis . The vote shall be on a motion stating that the need to take immediate action arose after the agenda was published and posted. Any such motion shall be accompanied by distribution of a written findings statement, to be included in the record, stating the facts upon which it can be determined that the need to take action arose after the agenda was published and posted and could not have been agendized as a regular agenda item. In addition, action may be taken on an item not on the posted agenda only under the circumstances stated in Government Code Sections 54954.2(b)(1) dealing with emergencies or 54954.2(b)(3) dealing with duly continued regular meeting agenda items.

Agendas and Written Materials as Public Records
The Brown Act provides that agendas of a public meeting of the legislative body, as well as any other "“writings"” currently defined by law as public records, must be available for inspection when distributed to all, or a majority of all, of the members of the legislative body. Such documents are required to be available for inspection at the same time that they are distributed to the members of the body. If the material is distributed during the meeting and prepared by the City, it must be made available for public inspection at the meeting. If it is distributed during the meeting by anyone else, it will be made available by City staff for public inspection after the meeting. In addition, copies of such documents must be made available to the public without delay pursuant to the California Public Records Act. (Section 54957.5[a]/[b])
Regular Meetings
Legislative bodies must set a date, time, and place for holding regular meetings. (Section 54954[a])
Members of the public shall be given the opportunity to directly address the legislative body concerning a specific item of business described in the agenda for the meeting. (Section 54954.4[a])

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 22 Special Meetings
The Brown Act permits special meetings to be called at any time either by the presiding officer of a board or commission or a majority of the members of a legislative body. The meeting can be called by delivering personally, or by any other means written notice to each member of the legislative body, as well as to each local newspaper of general circulation, radio, and/or television station requesting notice. The notice must be received at least 24 hours before the time of the meeting set forth in the notice.

Notice is not required for those members of the legislative body who have waived it or who attend the meeting despite the absence of formal notice. Notice is required even if no action is taken at the special meeting (Section 54956). The signatures of the City Council Advisory Group body may be obtained or other proof of service may be prepared to serve as proof that an agenda was received in a timely fashion.

Special Meetings (Cont’d)
The notice also must be posted at least 24 hours before the time of the meeting in a location which is freely accessible to the public 24 hours per day. The notice must include the time and place of the meeting, and identify the business to be transacted at the special meeting. Only the business set forth in the notice may be considered at the special meeting.

Members of the public shall be given the opportunity to directly address the legislative body concerning any item that has been described in the agenda for the meeting. (Section 54954.3[a]).

Adjourned Meetings
Regular or special meetings may be adjourned (continued) to a specific time and place (within the City limits unless it meets a certain exception). Less than a quorum can adjourn a meeting. A notice of adjournment shall be conspicuously posted on or near the door of the place where the meeting was held within 24 hours after the time of the adjournment provided that if the matter is continued to a time less than 24 hours after the adjournment, a copy of the order shall be posted immediately following the meeting at which the order or declaration of continuance was made. (Section 54955)
Emergency Meetings
An exception to the 24-hour notice requirement for special meetings is allowed in the case of a public emergency situation involving matters that require prompt action due to the disruption or threatened disruption of public facilities. (Section 54956.5) The applicability under the Brown Act of such emergency situations shall be determined exclusively by the City Attorney'’s Office.

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Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 23 Quorum
Unless otherwise specified by the City Charter, an ordinance, or a resolution of the City Council, a majority of the members shall constitute a quorum (i.e., e.g. seven members on the advisory group, four members present at a meeting constitutes a quorum or majority).

Public Comment
Public Comment
Members of the public shall be given the opportunity to directly address the legislative body concerning any item that has been described in the agenda for the meeting. (Section 54954.3[a]) Additionally, every agenda for regular meetings shall provide an opportunity for members of the public to address the legislative body directly on items of interest to the public that are within the jurisdiction of the legislative body provided that no action shall be taken on any item not appearing on the agenda unless the action is otherwise authorized by the Brown Act Every agenda for regular meetings shall provide an opportunity for members of the public to address the legislative body directly on items of interest to the public that are within the jurisdiction of the legislative body provided that no action shall be taken on any item not appearing on the agenda unless the action is otherwise authorized by the Brown Act.

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Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 24

PARLIAMENTARY PROCEDURE
Robert'’sRosenberg’s Rules of Order

All City Council Advisory Groups appointed by the City Council shall conduct their meetings in accordance with the current edition of Robert'’s Rules of Order except as provided by other rules adopted by the City Council. (Municipal Code Section 2.04.040 -– Ordinance No. 3363, adopted 1969; and Resolution No. 79-093)Rosenberg’s Rules of Order, which may be found at:
rosenberg'’s-rules-of-order-simple-parliamentary-procedures-for-the-21st-century.pdf (calcities.org) .

Bylaws
In limited circumstances, approved by the City Administrator and City Attorney, tTheI City Council Advisory Groups may develop guidelines or rules and regulations, i.e., bylaws, provided that the bylaws are within the City Council Advisory Gr’oup's powers and duties established by the City Council and are consistent with the requirements of these guidelines. The bylaws shall include the regular meeting day, time, and place of meeting. A City Council Advisory Group’s bylaws are subject to approval by Resolution of the City Council.

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Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 25

CODE OF CONDUCT
Purpose
The City has adopted an Excellence in Customer Service Code of Conduct to guide appointed members of Boards and Commissions, City employees and its volunteers on the core values that the City expects when conducting city business. The primary purpose for establishing a Code of Conduct is to affirm that Council Advisory Group members are independent, impartial and fair in their judgment and actions, and to ensure that all process participants are treated courteously and respectfully. Advisory group members are considered public officials and must obey all state conflict of interest laws, including the state Political Reform Act 1974. The City has developed additional comportment procedures and adopted policies for appointed advisory board members to follow to help avoid situations that may cause the appearance of a conflict. The following City policies apply:

2. 1. Contact with Individual Advisory Board or Commission Member Outside a Noticed Public Meeting (Ex Parte Communications).

The City recommends that advisory board members appointees not communicate with applicants or other interested persons about pending projects outside a properly agendized meeting. This recommendation extends to communicating by telephone, email, and inperson meetings. The City believes that such communications can give the appearance of improper influence on a City board or commission member, can be an inordinate burden on the member’s personal time, and can expose the City to allegations that the Brown Act has possibly been violated.

2. Disqualification for Potential Conflict of Interest (Stepping Down.Recusal).

Any advisory board member who may be disqualified from participating in a City decision (such as by voting on a particular matter) by reason of a potential conflict of interest under the state Political Reform Act of 1974 shall, immediately prior to consideration of the item at a public meeting, do all of the following: 1. identify the nature of the possible financial interest that gives rise to the conflict of interest in detail sufficient for the public to understand the conflict (disclosure of an actual street address is not required), 2. recuse himself or herselfthemselves from discussing or voting, and 3. leave the meeting room until after the discussion, vote, or other disposition of or decision on the item, unless the matter has been placed on the consent calendar of uncontested matters. A Board or Commission member stating such disqualification shall not be counted as a part of a necessary quorum and shall be considered to be absent for the purpose of determining the outcome of any vote on such matter.

A primary form of conflict of interest disqualification is one involving a potential “material financial interest” where non-participation in the City decision is legally mandated under the state Political Reform Act. However, in some instances, potential conflicts not regulated by the state Political Reform Act, (such as a board member with a familial, personal, or prior business relationship with the applicant) can be perceived as the appearance of an improper conflict of interest or as a potential for the public official to be biased (i.e., either for or against) Formatted: Font: Arial, Bold, Condensed by 0.15 pt
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Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 26 a particular applicant. The City believes that it is a good ethical practice to avoid even the appearance of a conflict or impropriety in these situations as well by stepping down and abstaining in a manner similar to that required by the state Political Reform Act of 1974 and the FPPC regulations interpreting that Act. Applicants are responsible for seeking advice regarding potential conflicts of interest.

3. Abstention on Continued Items. Abstention procedures are established to ensure fair project reviews while maintaining consistent direction on projects from boards and commission. An advisory board member who was absent in a previous review meeting should only comment on a continued project if the member has subsequently thoroughly informed himself or herselfthemselves of the previous board discussion and direction. A board member may inform himself or herself themselves of the prior discussion by reviewing the submitted plans, reading the minutes of the relevant portions of the missed meeting(s), or viewing the video of the previous hearing. The amount of review necessary in order for a board member to properly inform themself himself or herself of the prior discussion is a personal judgment and will depend upon the nature and complexity of the application and project under review. If an advisory board member has not fully informed himself or herself themselves of what occurred during the prior reviews, the member should generally abstain from commenting, conditioning, or participating in the vote on the project.

The advisory board member who decides to abstain due to a prior absence shall publicly state on the record the reason for the abstention immediately prior to the hearing of agenda item.

If a board member abstains from participating in a review and a vote because the board member missed a prior meeting, but remains present for the discussion and vote, the board member’s presence counts toward the quorum.

The City believes that advisory board members should not abstain or refuse to consider a City application based on their personal or political beliefs or the personal or political views of an applicant since such beliefs or views do not relate to the merits of the application or to the basis for City review of the application. All applicants and projects shall be treated solely based on the merits of their project proposal or a project’s design and the Municipal Code basis for the City review of the Project. The City also believes that advisory board members should not use abstention votes in order to not vote on the ratification of meeting minutes or as an objection or as a form of personal protest to a particular project or an applicant.

4. Failure to vote. Every board or commission member shallshould vote unless disqualified by reason of a conflict of interest as described herein. A board or commission member who abstains from voting in effect consents that a majority of the quorum may decide the question voted upon. Board and commission members should review all matters fairly and objectively

5. Attendance. In order to conduct efficient meetings, best serve the public’s interest, and to avoid the loss of a quorum, regular attendance by all members is necessary. If an advisory board member cannot attend a scheduled meeting, or must step down from a particular item due to conflict of interest, or will need to leave the meeting early the member is asked to contact City sStaff at the earliest possible opportunity prior to the meeting date. The purpose for this staff notification is to ensure a minimum quorum of members is maintained for review of all items. Advisory board members appointees should stay for the duration of the meetings, in fairness to all applicants scheduled for that meeting. If absences are

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Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 27 necessary due to unplanned circumstances members should contact staff immediately in advance of meetings. If members need to leave meetings early, advisory board members shall announce such intention at the beginning of each meeting.

6. Attempting to Influence a Governmental Decision
The state Fair Political Practices Commission (FPPC) provides guidance on the requirements of the state Political Reform Act of 1974 and state regulations and interpretations implementing the Political Reform Act which provide for some very narrow exceptions to the general rule that a member may not attempt to influence a governmental decision by participating in a decision when there is a conflict of interest. The following exceptions are recognized:

A. “Technical Drawings” Exception (2 Cal Code of Regulations Sec. 18702.4(b)(4)) allows architects, engineers, and other professionals to submit to City staff drawings and plan submissions which they have prepared on behalf of a client even though they may be a City “public official.” This provision applies only if the public official has no other direct or written contact with the City except to respond to questions concerning their technical drawings or plans. It is the policy of the City that appointed Board and Commission members have very limited contact with City staff while processing City applications filed on behalf of a private client even when such officials can qualify to use the “technical drawings” exception. The City prefers that an associate of the architect, engineer, or other similar design profession primarily interact with City staff and that a City public official not advocate for their client’s projects or attempt to influence a City decision involving a private client, even when the “technical drawings” exception can properly be utilized.

B. The “Sole-Proprietor” Exception (2 Cal Code of Regulations Sec. 18702.4(b)(5)) allows certain architects, engineers, and persons in related design professions who serve on City design review committees to “present” projects to their own City board or commission on behalf of a client. This narrow exception is based on the practical need to allow design professionals who are sole-proprietors and who serve on design review committees in a particular community to practice their profession in that community. The “sole proprietor” exception only applies to design review committees.

If the public official is a member of a design firm with other professionals (whether as partners, associates, or employees) this exception does not apply and, the public official must rely on his or hertheir partners, associates or employees to present the drawings or architectural plans submission prepared by that member to their board or commission as well as for any required inter-action with the staff of the board or commission upon which he or shewhich they sits.

It is the policy of the City that appointed Board and Commission members only use this exception to allow for a presentation of their own technical drawings and plans and to answer specific technical questions on such drawings. This is not an exception to the rule that the design professional may not participate in or try to influence a City decision being considered by their own board or commission. Any City board or commission member who has questions about how this narrow exception works or its applicability to any particular situation is encouraged to contact the City Attorney’s office for assistance in consulting with the FPPC for advice.

If the Sole-Proprietor Exception is used by an advisory design board member, the

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Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 28 chair of the Board or Commission shall announce this fact prior to the presentation of that particular agenda item and read an advisory notice concerning the information attached hereto as Exhibit A.

Note: Advisory board members appointees are advised to consult the FPPC prior to taking any action which may implicate or pertaining to possible state conflict of interest and disqualification requirements and may consult with the City Attorney’s office in order to receive assistance in doing so.

EXHIBIT A

STATEMENT TO BE READ BY DESIGN REVIEW BOARD CHAIR WHEN A MEMBER OF THAT BOARD WILL BE MAKING A PRESENTATION – TO BE READ IMMEDIATELY AFTER THE AGENDA ITEM IS CALLED AND TO BE PRINTED ON THE AGENDAS.

The State Political Reform Act’s conflict of interest provisions are intended to ensure that local public officials will perform their duties in an impartial manner, free from bias caused by their own financial interest. As a result, the Political Reform Act prohibits local public officials from “making, participating in making or using their official position to influence a governmental decision in which they may have a financial interest.”
When a governmental decision is being made by the same board to which a local public official has been appointed, the official is attempting to use his or hertheir official position to influence the decision of their own board if the official contacts other board members appointees or city employees in order to discuss the possible decision and does so in a manner which appears to be an attempt to influence the decision. Generally, such an official is also attempting to use his or hertheir official position to influence a decision if he or shethey appears before his or hertheir own board.

However, a narrow exception to these conflict provisions allow a local public official who is an architect, engineer, or similar design professional to make a presentation to his or hertheir own board if the following limited circumstances apply:
a. the official is only presenting drawings or submissions of an architectural, engineering, or similar nature which the official himself or herselfthemself has has prepared for a client and he or shethey only explains the drawings or responds to questions about the drawings and only so long as the official does not advocate any specific board decision or otherwise attempt to influence or “participate” in a board decision related to the drawings and the official’s client; b. The board qualifies as a “design review committee” as that term is used by Title 2, California Code of Regulations, section 18702.4, subparagraph (b)(5), (and the opinions and decisions of the state Fair Political Practices Commission) such as the Santa Barbara ABR, HLC, or the SFDB:
c. the official is an architect, engineer, or a person in a related profession and he or she was appointed to the board to fulfill a legal requirement that the board contain an architect, engineer, or other similar professional in a related profession;
d. the official is a “sole practitioner,” as that term is defined by Title 2, California Code of Regulations section 18702.4 (and in the opinions and decisions of the state Fair Political Practices Commission.)

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Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 29

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ACKNOWLEDGMENT OF RECEIPT OF GUIDELINES
This is to acknowledge that I have received a copy of the GUIDELINES FOR CITY OF SANTA BARBARA ADVISORY GROUPS, approved by the City Council on February 12, 2013_____, 2023, and understand that it contains important information on the City's rules and regulations and on my obligations and responsibilities as an advisory group member. I acknowledge that I am expected to read, understand, and adhere to City policies and will familiarize myself with the provisions in the handbook. I understand that I am governed by the provisions in the handbook; and that the City may change, rescind or add to any policies or practices declared in the handbook from time to time in its sole and absolute discretion with or without prior notice. The City will advise advisory group members of substantive changes within a reasonable time. __________________________________________ _____________________ Signature Date
__________________________________________
Name (Typed or Printed)
This document shall be signed by the member and placed in the City Clerk’s file.

ATTACHMENT
1 RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
BARBARA RESCINDING RESOLUTION 13-006, AND ADOPTING

NEW ADVISORY GROUP GUIDELINES
WHEREAS, Advisory Group Guidelines were adopted on February 12, 2013, to govern the conduct of City of Santa Barbara Advisory Group meetings; and WHEREAS, the Advisory Group Guidelines have not been substantively revised since February 12, 2013; and
WHEREAS, new guidelines are necessary to reflect changes to the relevant laws, regulations, and city policy in the past ten years.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA BARBARA THAT:

1. The Advisory Group Guidelines attached hereto as Exhibit A are hereby adopted.

2. The Advisory Group Guidelines adopted on February 12, 2013, are hereby rescinded.

G U I D E L I N E S

FOR THE

CITY OF SANTA BARBARA

ADVISORY GROUPS

APPROVED BY THE CITY COUNCIL
Resolution No. 13-006
Adopted February 12, 2013
Effective February 12, 2013
Prepared by the Santa Barbara City Clerk's Office
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Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page i

TABLE OF CONTENTS
BACKGROUND INFORMATION1
Charter Boards and Commissions ......................................................................................1 Other City Council Advisory Groups ...................................................................................2 Other Appointments.............................................................................................................2 Organization Charts.............................................................................................................3 ROLE OF CITY ADVISORY GROUPS IN POLICY-MAKING6
Role of Boards, Commissions, and Committees................................................................6 Serving in Advisory Capacity...............................................................................................6 SOURCES OF INFORMATION7
VACANCIES8
Scheduled Vacancies ..........................................................................................................8 Unscheduled Vacancies ......................................................................................................8 RESIGNATIONS8
RECRUITMENT PROCESS9
Recruitments........................................................................................................................9 Eligibility ...............................................................................................................................9 Applications..........................................................................................................................9 Interviews ...........................................................................................................................10 APPOINTMENT PROCESS11
Appointments .....................................................................................................................11 Equal Opportunity Goals ...................................................................................................11 Diversity and Inclusion.......................................................................................................11 Serving On More than One City Council Advisory Group ................................................12 Term of Appointment .........................................................................................................12 Successive Terms of Members of Boards, Commissions, and Committees...................12 Oath of Office.....................................................................................................................13 Orientation Process ..........................................................................................................13 Advisory Group Membership List......................................................................................13 Compensation....................................................................................................................13 Advisory Group Member Role Definitions.........................................................................13 Council Liaisons.................................................................................................................14 CONFLICT OF INTEREST15
Purpose..............................................................................................................................15 Public Inspection................................................................................................................15 Filers ................................................................................................................................. 15 Type of Statements............................................................................................................16 Additional Late Filing, Non-Filing, and Fine Provisions....................................................16 AB 1234 ETHICS TRAINING 17

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Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page ii BROWN ACT COMPLIANCE18
Purpose..............................................................................................................................18 Provisions...........................................................................................................................18 Agenda...............................................................................................................................18 Posting of Agenda .............................................................................................................18 Ex-Agenda Items ...............................................................................................................19 Agendas and Written Materials as Public Records ..........................................................19 Regular Meetings19
Special Meetings19
Adjourned Meetings...........................................................................................................20 Emergency Meetings.........................................................................................................20 Quorum ..............................................................................................................................20 Public Comment.................................................................................................................20 PARLIAMENTARY PROCEDURE21
Robert's Rules of Order.....................................................................................................21 Bylaws ................................................................................................................................21 CODE OF CONDUCT22
Purpose22
EXHIBIT A25

ACKNOWLEDGMENT OF RECEIPT OF GUIDELINES

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Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 1

CITY OF SANTA BARBARA ADVISORY GROUPS

BACKGROUND INFORMATION
Section 800 of the City of Santa Barbara Charter authorizes the establishment of City boards and commissions:
"There shall be the following named advisory boards and commissions which shall have the powers and duties herein stated. In addition, the City Council may create by ordinance such additional advisory boards or commissions as in its judgment are required, and may specify the number of members thereof, their terms and manner of appointment, and may grant to them such powers and duties as are consistent with the provisions of this Charter."
Charter Boards and Commissions
Article VIII of the City Charter establishes the following 11 boards and commissions:

Airport Commission
Architectural Board of Review
Civil Service Commissioners, Board of
Fire and Police Commissioners, Board of
Fire and Police Pension Commissioners, Board of
Harbor Commissioners, Board of
Historic Landmarks Commission
Library Board
Parks and Recreation Commission
Planning Commission
Water Commissioners, Board of
Except as provided in the City Charter, all charter board and commission members must be qualified to vote in the City of Santa Barbara.

Article VIII also contains provisions regarding the manner of appointment, removal from office, number and terms of members, meetings, and the powers and duties of each board and commission. These guidelines supplement the recruitment and appointment procedures specified in the City Charter. Those boards and commissions specifically established in the Charter may be eliminated only by amendment to the Charter, which must be approved by the voters.

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Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 2 Other City Council Advisory Groups
All City Council Advisory Groups not specified in the City Charter are established by the City Council by ordinance, resolution, or minute action. Some City Council Advisory Groups are formed for a specific purpose and cease to exist when their goals have been accomplished. The current City Council Advisory Groups are:

Access Advisory Committee
Arts Advisory Committee
Building and Fire Code Board of Appeals
Community Development and Human Services Committee
Community Events and Festivals Committee
Creeks Restoration and Water Quality Improvement Program Citizen Advisory Committee Downtown Parking Committee
Living Wage Advisory Committee
Measure P Committee
Neighborhood Advisory Council
Rental Housing Mediation Task Force
Santa Barbara Sister Cities Board
Santa Barbara Youth Council
Sign Committee
Single Family Design Board
Transportation and Circulation Committee
Other Appointments
The City makes appointments to groups created by State law such as the Housing Authority Commission, the Mosquito and Vector Management District of Santa Barbara County and the Santa Barbara Metropolitan Transit District Board of Directors. The Housing Authority Commission membership may include two non-City residents. The City also appoints one member to the Central Coast Commission for Senior Citizens.

The Housing Authority Commission, the Mosquito and Vector Management District Board of Santa Barbara County, the Santa Barbara Metropolitan Transit Board, Golf Advisory, Street Tree Advisory, and the Central Coast Commission for Senior Citizens are not advisory to the City Council; and their members may serve on a board, commission, or committee that isthat are advisory to the City Council. These groups are included in these Guidelines since the application, appointment, conflict of interest, Brown Act, and parliamentary procedure policies apply to them.

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Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 3 Organization Charts
The Department which provides staff support to the City Council Advisory Groups is indicated on the City of Santa Barbara – City Council Advisory Groups Organization Chart.

Additionally, the Parks and Recreation Department staffs volunteer committees that are appointed by the Parks and Recreation Commission. These volunteer committees include the Arts & Crafts Show Advisory Committee and other committees shown on the City of Santa Barbara Volunteer Committees Organization Chart.

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ROLE OF CITY ADVISORY GROUPS

IN POLICY-MAKING
Role of Boards, Commissions, and Committees
In keeping with the City's philosophy of citizen community member involvement, the City Council appoints persons to City Council Advisory Groups to assist in formulating City policy. Santa Barbara is proud of the quality of service performed by volunteers.its Board membersappointees.

In accordance with Section 800 of the Charter of the City of Santa Barbara, the actions of Charter-established boards and commissions are advisory to the City Council, with a few limited exceptions specifically set forth in the Charter.

City of Santa Barbara Resolution No. 7885 regarding recommendations from boards and commissions to government agencies (adopted April 16, 1974), states that board and commission recommendations on matters which come before their respective bodies should be forwarded to the City Council for review since those recommendations are advisory to the City Council. The resolution is being modifed to states that:
"“Generally, When any board or commission requests that its recommendations be forwarded to another governmental agency: (1) that the recommendation be sent first to the City Council with a request that it be forwarded with or without comment by the City Council; and (2) that except in the most extraordinary circumstances the City Council shall forward such recommendation and in its discretion forward it with or without comment."”

BoardsAdvistory Groups shall shall not have standing committees unless formed by City Council as required, excepting those formed before July 1, 2023.consult with the City Attorney prior to forming ad hoc committees or standing committees to ensure compliance with the Brown Act.

This document shall override any information specific to each Advisory Group. City staff has the discretion to consider Board member requests to include specific items on Board agendas.

Serving in Advisory Capacity
Members are responsible for attending all meetings regularly, understanding the duties of their positions, adhering to the Citywide Nondiscrimination Policy and Excellence in Customer Service Code of Conduct, and working in a manner that will contribute to the betterment of Santa Barbara. Members are expected to act in a professional manner, extending courtesy to board membersappointees, staff and participants in the board process.

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Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 7

SOURCES OF INFORMATION
To learn about the roles and responsiblities of the Advisory Groups, aA variety of resources are available in the City Clerk's Office and on the City’s web site at http://www.ci.santabarbara.ca.us/ www.SantaBarbaraCA.gov to learn about roles and responsibilities of the Advisory Groups. for researching the scope of authority of the City Advisory Groups:

Charter of the City of Santa Barbara
The City is governed by the provisions of its Charter, which was approved by the voters of Santa Barbara. The California Constitution creates two types of cities: general law cities and charter cities. There are 121 charter cities, which include most of the larger cities in the State, and 361 general law cities in California. Charter cities are governed by tThe provisions of their own adopted charter govern them unless the State of California has stated specifically that State laws have preempted an area of regulation. Generally, charter cities have more local authority over areas that traditionally have been considered "local" or municipal affairs, for example, zoning or local taxes.

Ordinances - Santa Barbara Municipal Code
The Santa Barbara Municipal Code is a compilation of all codified ordinances, which are the laws of the City. Copies of City ordinances - old and current - are available in the City Clerk's Office and the City website. In addition, certain ordinances, generally those with a specific, limited, or temporary purpose, are not codified. These "uncodified" ordinances also are available by contacting the in the City Clerk's Office .

Resolutions
Resolutions constitute a written action or decision by the City Council. Copies of the resolutions, which create certain committees, set forth policy, establish membership, etc., are available by contacting the in the City Clerk's Office.

Minutes - Official Record
The City Clerk's Office maintains the official minutes of actions taken by the City Council since 1850. Reports presented to the City Council by the City Advisory Groups are available in the City Clerk's Office. The City Staff Liaison to each group is responsible for maintaining the original minutes of meetings of the City Advisory Group. The current agendas of the City Advisory Groups are available on the City’s website at www.SantaBarbaraCA.gov and are generally posted at the location where each City Advisory Group regularly meets. Minutes shall be prepared as action minutes unless otherwise directed by the as directed by staff with guidance from the City Attorney.

Agendas
City staff shall be responsible for establishing the agenda, in consultation with the Chair and Vice-Chair. Each item of business to be considered at a regular meeting must appear on the agenda for that meeting, except as provided in these procedures or under state law. The Formatted: Font: Arial, Font color: Auto, Pattern: Clear Formatted: Font: Arial, Font color: Auto, Pattern: Clear

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Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 8 agenda shall include a brief general description of each item of business to be transacted or discussed. The description should reasonably inform the public as to the nature of the item and any potential action.

The current agendas of the City Advisory Groups are available on the City’s website at www.SantaBarbaraCA.gov and are generally posted at the location where each City Advisory Group regularly meets.

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Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 9

VACANCIES
There are two kinds of City Advisory Group vacancies, scheduled and unscheduled.

Scheduled Vacancies
Scheduled vacancies are those created by the expiration of a the member’s term. Terms typically end on December 31. that is usually December 31.

In accordance with state law, a list of all scheduled vacancies for the upcoming calendar year is posted in the City Clerk's Office, the City website, and at the Library on or before December 31, of each year.

Unscheduled Vacancies
Unscheduled vacancies are those created prior when a member cannot serve out their entire termto a term's expiration due to resignation, removal, or death.

A City Advisory Group member is subject to removal by a motion of the City Council adopted by the affirmative votes of a majority of the total membership of the City Council.

In accordance with state law, a special vacancy notice must be posted in the City Clerk's Office and in the Library not earlier than 20 days before or not later than 20 days after the vacancy occurs. Final appointment to the City Advisory Group will not be made for at least 10 working days after the posting of the special vacancy notice in the City Clerk’s Office.

RESIGNATIONS
If a City Advisory Group member finds that he or shethey cannot perform the duties of the office because of health, business, moving from the city, or other reasons, he or she they shall submit a written resignation to the City Council in care of the City Clerk's Office for action. The vacancy is noticed on the Council agenda.

A member who is required to be a City resident and who relocates his or hertheir residence outside of the City shall immediately notify the City Clerk's Office and resign from the board, commission, or committee.

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Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 10

RECRUITMENT PROCESS
Recruitments
A semiannualSemiannual and annual recruitments is are conducted to fill numerous positions whose terms expire on June 30 of the current year and at the end of each calendar year, respectively. Additional recruitments may occur during the year, for example, to fill positions on a newly created board, commissioncommission, or committee, or to provide add sufficient members on a board, commission, or committee for a quorum and when unexpected vacancies occur.

As a part of the recruitment process, the City Clerk's Office notifies each incumbent as well as interested persons, about the term expirations and vacancies, the deadline for receipt of applications, and the dates for the interviews and appointments.

Eligibility
Qualifications for membership vary depending on the City Advisory Group. In most cases, appointees must be residents and qualified electors of the City. A qualified elector is a United States citizen, 18 years of age or older, who resides within the city limits of Santa Barbara. Unless otherwise stated, a public at large member is a resident living within the city limits of Santa Barbara.

An appointee may not hold any full-time paid office or employment in City government.

Membership qualifications are listed in the vacancy notice available in the City Clerk’s Office, at the Library, and on the City’s web site at www.SantaBarbaraCa.gov. at http://www.ci.santa-barbara.ca.us/ www.SantaBarbaraCA.gov. Additional information on the City Council Advisory Groups also is available on the City’s web site.

Applications
Persons interested in serving on a City Council Advisory Group, including incumbents who wish to be considered for reappointment, must file a separate application for each group with the City Clerk's Office. Applications may be found here:
https://santabarbaraca.gov/government/boards-commissions The application consists of four pages. ONLY ONE ADDITIONAL PAGE OF INFORMATION MAY BE SUBMITTED.

Applications may be obtained from the City Clerk's Office or from the City’s web site at http://www.ci.santa-barbara.ca.us/ www.SantaBarbaraCA.gov/Applications .

Applications may be submitted to the City Clerk’s Office as follows: (1) in person; (2) by mail to P.O. Box 1990, Santa Barbara, CA 93102; (3) by facsimile to 805-897-2623; or (4) by e-mail to [email protected]. Upon receipt of an application, the City Clerk’s Office will confirm receipt via e-mail or phone.

Applications may be completed for vacancies that currently exist or for consideration when future scheduled or unscheduled vacancies occur. An application remains on file in the City Clerk’s Office for a period of one year from the date of receipt unless the applicant requests that it be withdrawn.

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 11 Interviews
Applicants and current advisory group members applying for reappointment are required to appear for an interview before the City Council. The City Council interviews each applicant during a Council meeting open to the public. Each applicant is requested to prepare a two to three minute verbal presentation that responds to a set of general and specific questions that are provided to the applicant by the City Clerk’s Office in advance. An overall time limit of five minutes for the interview is allotted if the person is applying for more than one group.

During the interview, applicants may express the desire to be appointed to a group other than that to which they have submitted an application to for the Council’s consideration. If the applicant is qualified, the applicant’s name will be added to the list of persons eligible for appointment. Alternatively, in an effort to fill all vacancies, the Council may askcontact eligible applicants to determine if they are eligible and are interested in being appointed to a group other than that to which the applicant has applied and interviewed. If applying to more than one advisory group, please state your preference as to which board you prefer. the Council may ask applicants if they would consider appointment to a committee for which they are qualified but did not submit an application for appointment. With the applicant’s approval, the applicant’s name will be added to the list of persons eligible for appointment.

The City Clerk’s Office will notify applicants of the date(s) and time(s) for the interviews via e-mail., or U.S. mail when an e-mail address is not provided by the applicant.

Names of applicants failing to appear for an interview will be removed from the list of persons eligible for appointment.

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ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 12

APPOINTMENT PROCESS
Appointments
In an effort to fill all vacancies, the Council may contact eligible applicants to determine if they are eligible and are interested in being appointed to a group other than that to which the applicant has applied and interviewed.

After interviewing the applicants, the City Council makes appointments by majority vote in open session. In making these appointments, the Council is guided by the City’s commitment to Inclusion, Diversity, Equity, and Action
(https://santabarbaraca.gov/government/departments/human-resources/inclusion-diversity-equityaction-idea). City's Equal Opportunity Goals. The appointees are notified of the Council's decision by mailemail. A list of the appointments is posted to the City’s web site at www.SantaBarbaraCA.gov.

Equal Opportunity Goals

The City Council has eestablished a policy for the appointment process of members to the City's various boards, commissions, and committees. This process includes , which includedcommunity-wide widespread distribution of within the community of information including the number of vacancies and length of term, a full description of the purposes of the City Council Advisory Group, meeting times, deadline for applying, and the appointment process.

In making appointments, the City Council is guided by the City's commitment to nondiscriminatory employment practices and its intention to “serve as a model for equal opportunity through its prerogative of commission and board appointments.” (Resolution No. 8022, adopted March 18, 1975)
The City Council and staff are committed to equal opportunity without discrimination or harassment. The City maintains its commitment to equality in the conduct of City business and encourages applications from all qualified candidates. The City of Santa Barbara prohibits any policy, plan, program, custom or practice which has a discriminatory effect related to race, creed, color, national origin, ancestry, sex (male or female; includes pregnancy/childbirth), political affiliation, religious belief, disability (mental and physical, including HIV and AIDS), medical condition (cancer and genetic characteristics) sexual orientation, gender identity and expression (including transgenderism) marital status or age. This policy applies not only to shall apply to members of the City Council, all advisory boards, commissions and committees, and citizen volunteers, but also members of the City Council, City employees, and to those who do business with or who seek to do business with the City of Santa Barbara.

Diversity, Equity, and Inclusion and Belonging

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 13 The City of Santa Barbara is a welcoming, diverse community where every person can thrive. We actively seek out and strive to understand all perspectives, beliefs, and values and encourage engagement from all people in decisions affecting them. We recognize all people for their contributions and accomplishments.

Diversity, Equity, Inclusion and Belonging are important to the City because a thriving workplace must not only be comprised of people from different backgrounds and perspectives but also recognize their varied contributions and accomplishments. . Committing to practices that value and include diversity at all levels of the organization is an essential step to developing strategies that meet the needs of a diverse community.

Diversity and inclusion is important to the City because a successful workplace must not only be comprised of people from different backgrounds and perspectives but also capitalize on their talents and perspectives. Adopting practices that value and include diversity at all levels of the organization is an essential step to developing strategies that meet the needs of a diverse community.

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ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 14 Serving On More than One City Council Advisory Group
Because of the wealth of expertise available in our communityWhile we recognize the wealth of expertise available in our community, it is the City Council's preference that people serve on just one board, commission, or committee that is advisory to the City Council. The exception is in the case of the City Council Advisory Groups that are created for a limited term and purpose and that require a limited time commitment from their members, or meet infrequently. This does not include those members serving on a board, commission, or committee that is not advisory to the City Council such as the Housing Authority Commission, Santa Barbara Metropolitan Transit Board, Mosquito and Vector Management District Board of Santa Barbara County, and the Central Coast Commission for Senior Citizens. In furtherance of this policy, the City Council may ask an applicant who is a current member of a City board, commission, or committee to resign from that position as a condition of appointment to another board, commission, or committee.

Term of Appointment
Terms of office for the City Council Advisory Groups are generally four years, with different term lengths for some Groups. The terms are staggered so that all terms do not expire in any one year. Members serve until their successors are appointed and qualified. If a member resigns before the expiration of a term, his or hertheir replacement serves out the remainder of that term.

Terms of office for the Access Advisory Committee are three years. Terms of office for the Central Coast Commission for Senior Citizens, the Mosquito and Vector Management District Board of Santa Barbara County, the Santa Barbara Youth Council, and the tenant members of the Housing Authority Commission are two years.

Successive Terms of Members of Boards, Commissions, and Committees It is the policy of the City Council that wide community participation be sought in affairs of municipal government and that membership on the City Council Advisory Groups be open, insofar as is practicable, to all competent and interested persons who meet the stated qualifications.

Pursuant to that policy, no member of an advisory group shall serve for longer than two consecutive full terms, consisting of an uninterrupted period of eight years. If the Council finds that a particular member of an advisory group has unique qualifications that are of special benefit to the City, then said member may be reappointed to the same advisory group.

Members of boards and commissions not advisory to the City Council, such as the Central Coast Commission for Senior Citizens, the Housing Authority Commission, the Mosquito and Vector Management District of Santa Barbara County, and the Santa Barbara Metropolitan Transit District Board, shall comply with the term limits specified in the law establishing the board or commission.

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 15 Oath of Office
Article XX, Section 3, of the Constitution of the State of California requires that an oath of office be administered. After appointments are made, a Deputy staff administers a written oath in the City Clerk's Office or by a Notary Public.

Orientation Process
Each department conducts an orientation session for its City Council Advisory Group(s) and distributes a reference manual to new City Council Advisory Group appointees. Additionally, Advisory Groups established by Charter may receive training regarding non-discrimination and decorum, purview, and civility topics.

Advisory Group Membership List

The members of all City Council Advisory Groups are listed in the "City of Santa Barbara Advisory Group Membership List" and is available in the City Clerk’s Office. The membership list (Roster) is also available on the City’s web site at www.SantaBarbaraCA.gov.

Compensation
Most members of the Council-appointed City Advisory Groups receive no payment, however, the Planning Commission, Architectural Board of Review, Historic Landmarks Commission, Single Family Design Board, Housing Authority Commission, Santa Barbara Metropolitan Transit District, and the Mosquito and Vector Management District of Santa Barbara County have special provisions for compensation. there are some Advisory Groups that do receive a stipend,. Compensation information for City Advisory Groups can be found on the webpage created for each advisory group on the City’s web site at www.SantaBarbaraCA.gov.

Advisory Group Member Role Definitions
The following are definitions for the roles of the advisory group members.

Regular Members:

Regular members participate and vote during regular and special meetings of the City Council Advisory Group, unless required to step-down due to a potential conflict of interest. In general, a regular member of an advisory group is entitled to participate in all actions of the advisory group. Deviations from this general rule would be found in the charter section, ordinance or council resolution establishing the advisory group and specifies the manner of participation.

Alternate Members:

Advisory groups may have alternate members. Alternate members participate in the place of an absent or conflicted regular member. The appointment of alternate members and the manner of their participation would be found in the charter section, ordinance or council resolution establishing the advisory group.

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 16

Advisory Group Member Role Definitions (Cont’d)
For example, the Sign Committee membership includes one alternate member appointed by the Architectural Board of Review (ABR) and one alternate member appointed by the Historic Landmarks Commission (HLC). Resolution No. 06-084, adopted October 3, 2006, states "Alternate members shall serve on the Sign Committee as replacements for regular members appointed by the Architectural Board of Review or the Historic Landmarks Commission. If one regular member appointed by the ABR or the HLC is absent, either of the alternate members may serve in the regular member's place. If both regular members appointed by the ABR and the HLC are absent, both alternate members may participate.

Alternate members shall not serve as replacement for at large members appointed by the City Council."
Staff Liaisons:

In most cases, the department director is responsible for designating a City Staff Liaison to each City Council Advisory Group. Staff liaisons attend advisory group meetings and may participate in the proceedings, but staff liaisons are not voting members of the advisory group.

Council Liaisons

A City Councilmember is usually appointed as a liaison to each City Council Advisory Group in January of each year. Councilmember liaisons may attend meetings and participate in the proceedings, but Councilmember liaisons are not voting members of the advisory group.

Councilmember liaisons may provide a verbal report of the proceedings to the full Council during a regular City Council meeting.

Board members Appointees shall not be appointed to act as liaisons to other Advisory Groups unless directed and approved by staffappointed by Council.

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ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 17 CONFLICT OF INTEREST – STATEMENTS OF ECONOMIC INTERESTS Purpose
The Political Reform Act of 1974 (Government Code Sections 81000, et seq.), which was approved by the voters of the State of California, is intended to prevent conflicts of interest by requiring public officials to disclose certain personal financial interests, which could foreseeably cause conflicts, by filing a Statement of Economic Interests. In addition, a public official may be required to disqualify themhimself/herself from making, participating in, or attempting to influence any government decision which will affect any of theirhis/her financial interests, not just those that are required to be disclosed.

For more information, Tthe Fair Political Practices Commission (FPPC) Office is available at their toll free telephone number (866-275-3772) and at www.fppc.ca.gov. to explain what a conflict of interest is and when the law requires disqualification, and the information is available at the FPPC web site at www.fppc.ca.gov. The City Clerk’s Office and the City’s web site at www.SantaBarbaraCA.gov also provide conflict of interest information.

Public Inspection
The City Clerk’s Office provides the Statement of Economic Interests forms. All forms are filed with the City Clerk’s Office except for the original statements of Planning Commissioners, which are sent to the Fair Political Practices Commission; the City Clerk’s Office retains a copy.

The original statements are retained in the City Clerk’s Office for seven years, after which time they may be properly destroyed (Government Code Section 81009). All such forms are open for public inspection and reproduction at 10 cents per page (Government Code Section 81008).

Filers
Members of the advisory groups that are required to file a Statement of Economic Interest can be found at the following website: https://santabarbaraca.gov/government/boardscommissions. the following groups must file statements:

Airport Commission
Architectural Board of Review
Arts Advisory Committee
Building and Fire Code Board of Appeals
Civil Service Commissioners, Board of
Community Development and Human Services Committee
Community Events and Festivals Committee
Creeks Restoration and Water Quality Improvement Program Citizen Advisory Committee Downtown Parking Committee
Fire and Police Commissioners, Board of
Fire and Police Pension Commissioners, Board of

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 18 Harbor Commissioners, Board of
Historic Landmarks Commission
Housing Authority Commission
Filers (Cont’d)
Living Wage Advisory Committee
Parks and Recreation Commission
Planning Commission
Sign Committee
Single Family Design Board
Transportation and Circulation Committee
Water Commissioners, Board of
Type of Statements
Statements of Economic Interest must be filed within 30 days of assuming office; annually no later than April 1st of each year for the reporting period of January 1 through December 31; and within 30 days after leaving the designated position. upon: The following statements must be filed:

Assuming Office Statement
Within 30 days of assuming office.

Annual Statement
No later than April 1, of each year for the reporting period of January 1, through December 31, of the previous year.

Leaving Office Statement
Within 30 days after leaving the designated position.

Additional Late Filing, Non-Filing, and Fine Provisions In addition to the late filing, non-filing, and fine provisions contained in the Political Reform Act, the following will apply:

Late Filings
The City Council Advisory Group members who fail to file statements within 30 days of the statutory deadline will not be allowed to participate in meetings of the boards, commissions, or committees to which they have been appointed until the statement is filed with the City Clerk's Office.

Non-Filings

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 19 The City Council Advisory Group members who fail to file statements within 60 days of of the statutory deadline will be subject to removal from the boards, commissions, or committees to which they have been appointed by motion of the City Council adopted by the affirmative votes of a majority of the total membership of the City Council.

Additional Late Filing, Non-Filing, and Fine Provisions (Cont’d) Fines
The fines assessed to the City Council Advisory Group members are due and payable within 30 days of receiving specific written notice of the fine unless prior written arrangements are agreed to by the City Clerk’s Office and met by the City Council Advisory Group member; and they will not be allowed to participate in meetings of the boards, commissions, or committees to which they have been appointed until the fine is paid to the City Clerk's Office.

Unpaid Fines
The City Council Advisory Group members who do not pay their fines within 30 days of receiving specific written notice will be subject to removal from the boards, commissions, or committees to which they have been appointed by motion of the City Council adopted by the affirmative votes of a majority of the total membership of the City Council.

AB 1234 ETHICS TRAINING
In October 2005, the Governor signed Assembly Bill (AB) 1234 (2005), which requires that if a local agency provides any type of compensation, salary, or stipend to, or reimburses the expenses of a member of its 'legislative body' (as that term is defined in California Government Code Section 54952), that local agency's officials must receive training in ethics. The training must encompass both general ethics principles, as well as a summary of specific laws concerning conflicts of interests, rules and limitations on gifts, and government transparency. The initial training must be completed no later than one year after the first day of service; and then the training course must be completed once every two years thereafter. The official training sessions last a minimum of two hours.

In addition to the State mandate, the City of Santa Barbara requires that members of certain City Council Advisory Groups must also take AB 1234 training because their roles may involve making decisions that impact individuals’ or businesses’ financial or real property interests or they may be involved in approving leases, contracts or other City budgetary decisions. A list of the Advisory Groups required to take the AB 1234 training can be found at the folloingfollowing website. https://santabarbaraca.gov/government/boards-commissions Training must occur within one year after the member is appointed or reappointed to the board. For the following City Council Advisory Groups, the initial training must be completed within six months of the adoption of the Guidelines; thereafter, the AB 1234 training course must be completed within one year after a member is appointed or reappointed to the following board or commission:

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ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 20 Airport Commission
Architectural Board of Review
Community Development and Human Services Committee
Creeks Advisory Committee
Downtown Parking Committee
Fire and Police Commission
Harbor Commission
Historic Landmarks Commission
Neighborhood Advisory Council
Parks and Recreation Commission

AB 1234 Ethics Training (Cont’d)
Planning Commission (Already State Mandated)
Street Tree Advisory Committee
Single Family Design Board
Water Commission
There are numerous AB 1234 training options, but the City recommends that advisory board and commission members complete the free on-line training program offered by the California FPPC at http://localethics.fppc.ca.gov/login.aspx. Both the FPPC (http://www.fppc.ca.gov/index.php?id=477) and the California Institute of Local Government (http://www.ca-ilg.org/ethics-education-ab-1234-training) contain valuable information on their websites regarding the AB 1234 Ethics Training requirement.

Although only certain City Council Advisory Groups are required to fulfill this requirement (including submitting a certificate of completion to the City Clerk’s Office), it is recommended that all City Council Advisory Group Members complete the training at least once after appointment.

BROWN ACT COMPLIANCE
Purpose
The Ralph M. Brown Act was enacted in 1953 to assure that government action is taken openly. It is also known as the "California Open Meetings Law." (Government Code Sections 54950, et seq.)
Provisions
All meetings of City boards, commissions, committees, and groups are subject to the Brown Act, are to be open and public, and all persons are to be permitted to attend any meeting.

Each City Council Advisory Group should adopt a written resolution, which establishes the time and place of its regular meetings.

Agenda
A written agenda must be prepared for each regular or special meeting of every legislative body. The agenda must contain a brief general description of each item of business to be transacted or discussed at the meeting and must specify the time and location of the meeting. No action shall be taken on any item not appearing on the posted agenda. (Sections 54954.2 and Formatted: Indent: First line: 0"

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 21 54956)
Posting of Agenda
The agenda must be posted at least 72 hours before a regular meeting and 24 hours before a special meeting, and must be posted in a location that is freely accessible to members of the public 24 hours per day. (Sections 54954.2 and 54956)
Ex-Agenda Items
An item may be added to the agenda after the agenda has been published and posted upon a determination by a two-thirds vote of the members (or unanimous vote if less than two-thirds of the members are present) that there is an emergency or exigent need to consider an agenda item on an ex-agenda basis . The vote shall be on a motion stating that the need to take immediate action arose after the agenda was published and posted. Any such motion shall be accompanied by distribution of a written findings statement, to be included in the record, stating the facts upon which it can be determined that the need to take action arose after the agenda was published and posted and could not have been agendized as a regular agenda item. In addition, action may be taken on an item not on the posted agenda only under the circumstances stated in Government Code Sections 54954.2(b)(1) dealing with emergencies or 54954.2(b)(3) dealing with duly continued regular meeting agenda items.

Agendas and Written Materials as Public Records
The Brown Act provides that agendas of a public meeting of the legislative body, as well as any other "“writings"” currently defined by law as public records, must be available for inspection when distributed to all, or a majority of all, of the members of the legislative body. Such documents are required to be available for inspection at the same time that they are distributed to the members of the body. If the material is distributed during the meeting and prepared by the City, it must be made available for public inspection at the meeting. If it is distributed during the meeting by anyone else, it will be made available by City staff for public inspection after the meeting. In addition, copies of such documents must be made available to the public without delay pursuant to the California Public Records Act. (Section 54957.5[a]/[b])
Regular Meetings
Legislative bodies must set a date, time, and place for holding regular meetings. (Section 54954[a])
Members of the public shall be given the opportunity to directly address the legislative body concerning a specific item of business described in the agenda for the meeting. (Section 54954.4[a])

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 22 Special Meetings
The Brown Act permits special meetings to be called at any time either by the presiding officer of a board or commission or a majority of the members of a legislative body. The meeting can be called by delivering personally, or by any other means written notice to each member of the legislative body, as well as to each local newspaper of general circulation, radio, and/or television station requesting notice. The notice must be received at least 24 hours before the time of the meeting set forth in the notice.

Notice is not required for those members of the legislative body who have waived it or who attend the meeting despite the absence of formal notice. Notice is required even if no action is taken at the special meeting (Section 54956). The signatures of the City Council Advisory Group body may be obtained or other proof of service may be prepared to serve as proof that an agenda was received in a timely fashion.

Special Meetings (Cont’d)
The notice also must be posted at least 24 hours before the time of the meeting in a location which is freely accessible to the public 24 hours per day. The notice must include the time and place of the meeting, and identify the business to be transacted at the special meeting. Only the business set forth in the notice may be considered at the special meeting.

Members of the public shall be given the opportunity to directly address the legislative body concerning any item that has been described in the agenda for the meeting. (Section 54954.3[a]).

Adjourned Meetings
Regular or special meetings may be adjourned (continued) to a specific time and place (within the City limits unless it meets a certain exception). Less than a quorum can adjourn a meeting. A notice of adjournment shall be conspicuously posted on or near the door of the place where the meeting was held within 24 hours after the time of the adjournment provided that if the matter is continued to a time less than 24 hours after the adjournment, a copy of the order shall be posted immediately following the meeting at which the order or declaration of continuance was made. (Section 54955)
Emergency Meetings
An exception to the 24-hour notice requirement for special meetings is allowed in the case of a public emergency situation involving matters that require prompt action due to the disruption or threatened disruption of public facilities. (Section 54956.5) The applicability under the Brown Act of such emergency situations shall be determined exclusively by the City Attorney'’s Office.

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ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 23 Quorum
Unless otherwise specified by the City Charter, an ordinance, or a resolution of the City Council, a majority of the members shall constitute a quorum (i.e., e.g. seven members on the advisory group, four members present at a meeting constitutes a quorum or majority).

Public Comment
Public Comment
Members of the public shall be given the opportunity to directly address the legislative body concerning any item that has been described in the agenda for the meeting. (Section 54954.3[a]) Additionally, every agenda for regular meetings shall provide an opportunity for members of the public to address the legislative body directly on items of interest to the public that are within the jurisdiction of the legislative body provided that no action shall be taken on any item not appearing on the agenda unless the action is otherwise authorized by the Brown Act Every agenda for regular meetings shall provide an opportunity for members of the public to address the legislative body directly on items of interest to the public that are within the jurisdiction of the legislative body provided that no action shall be taken on any item not appearing on the agenda unless the action is otherwise authorized by the Brown Act.

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ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 24

PARLIAMENTARY PROCEDURE
Robert'’sRosenberg’s Rules of Order

All City Council Advisory Groups appointed by the City Council shall conduct their meetings in accordance with the current edition of Robert'’s Rules of Order except as provided by other rules adopted by the City Council. (Municipal Code Section 2.04.040 -– Ordinance No. 3363, adopted 1969; and Resolution No. 79-093)Rosenberg’s Rules of Order, which may be found at:
rosenberg'’s-rules-of-order-simple-parliamentary-procedures-for-the-21st-century.pdf (calcities.org) .

Bylaws
In limited circumstances, approved by the City Administrator and City Attorney, tTheI City Council Advisory Groups may develop guidelines or rules and regulations, i.e., bylaws, provided that the bylaws are within the City Council Advisory Gr’oup's powers and duties established by the City Council and are consistent with the requirements of these guidelines. The bylaws shall include the regular meeting day, time, and place of meeting. A City Council Advisory Group’s bylaws are subject to approval by Resolution of the City Council.

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ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 25

CODE OF CONDUCT
Purpose
The City has adopted an Excellence in Customer Service Code of Conduct to guide appointed members of Boards and Commissions, City employees and its volunteers on the core values that the City expects when conducting city business. The primary purpose for establishing a Code of Conduct is to affirm that Council Advisory Group members are independent, impartial and fair in their judgment and actions, and to ensure that all process participants are treated courteously and respectfully. Advisory group members are considered public officials and must obey all state conflict of interest laws, including the state Political Reform Act 1974. The City has developed additional comportment procedures and adopted policies for appointed advisory board members to follow to help avoid situations that may cause the appearance of a conflict. The following City policies apply:

2. 1. Contact with Individual Advisory Board or Commission Member Outside a Noticed Public Meeting (Ex Parte Communications).

The City recommends that advisory board members appointees not communicate with applicants or other interested persons about pending projects outside a properly agendized meeting. This recommendation extends to communicating by telephone, email, and inperson meetings. The City believes that such communications can give the appearance of improper influence on a City board or commission member, can be an inordinate burden on the member’s personal time, and can expose the City to allegations that the Brown Act has possibly been violated.

2. Disqualification for Potential Conflict of Interest (Stepping Down.Recusal).

Any advisory board member who may be disqualified from participating in a City decision (such as by voting on a particular matter) by reason of a potential conflict of interest under the state Political Reform Act of 1974 shall, immediately prior to consideration of the item at a public meeting, do all of the following: 1. identify the nature of the possible financial interest that gives rise to the conflict of interest in detail sufficient for the public to understand the conflict (disclosure of an actual street address is not required), 2. recuse himself or herselfthemselves from discussing or voting, and 3. leave the meeting room until after the discussion, vote, or other disposition of or decision on the item, unless the matter has been placed on the consent calendar of uncontested matters. A Board or Commission member stating such disqualification shall not be counted as a part of a necessary quorum and shall be considered to be absent for the purpose of determining the outcome of any vote on such matter.

A primary form of conflict of interest disqualification is one involving a potential “material financial interest” where non-participation in the City decision is legally mandated under the state Political Reform Act. However, in some instances, potential conflicts not regulated by the state Political Reform Act, (such as a board member with a familial, personal, or prior business relationship with the applicant) can be perceived as the appearance of an improper conflict of interest or as a potential for the public official to be biased (i.e., either for or against) Formatted: Font: Arial, Bold, Condensed by 0.15 pt
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ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 26 a particular applicant. The City believes that it is a good ethical practice to avoid even the appearance of a conflict or impropriety in these situations as well by stepping down and abstaining in a manner similar to that required by the state Political Reform Act of 1974 and the FPPC regulations interpreting that Act. Applicants are responsible for seeking advice regarding potential conflicts of interest.

3. Abstention on Continued Items. Abstention procedures are established to ensure fair project reviews while maintaining consistent direction on projects from boards and commission. An advisory board member who was absent in a previous review meeting should only comment on a continued project if the member has subsequently thoroughly informed himself or herselfthemselves of the previous board discussion and direction. A board member may inform himself or herself themselves of the prior discussion by reviewing the submitted plans, reading the minutes of the relevant portions of the missed meeting(s), or viewing the video of the previous hearing. The amount of review necessary in order for a board member to properly inform themself himself or herself of the prior discussion is a personal judgment and will depend upon the nature and complexity of the application and project under review. If an advisory board member has not fully informed himself or herself themselves of what occurred during the prior reviews, the member should generally abstain from commenting, conditioning, or participating in the vote on the project.

The advisory board member who decides to abstain due to a prior absence shall publicly state on the record the reason for the abstention immediately prior to the hearing of agenda item.

If a board member abstains from participating in a review and a vote because the board member missed a prior meeting, but remains present for the discussion and vote, the board member’s presence counts toward the quorum.

The City believes that advisory board members should not abstain or refuse to consider a City application based on their personal or political beliefs or the personal or political views of an applicant since such beliefs or views do not relate to the merits of the application or to the basis for City review of the application. All applicants and projects shall be treated solely based on the merits of their project proposal or a project’s design and the Municipal Code basis for the City review of the Project. The City also believes that advisory board members should not use abstention votes in order to not vote on the ratification of meeting minutes or as an objection or as a form of personal protest to a particular project or an applicant.

4. Failure to vote. Every board or commission member shallshould vote unless disqualified by reason of a conflict of interest as described herein. A board or commission member who abstains from voting in effect consents that a majority of the quorum may decide the question voted upon. Board and commission members should review all matters fairly and objectively

5. Attendance. In order to conduct efficient meetings, best serve the public’s interest, and to avoid the loss of a quorum, regular attendance by all members is necessary. If an advisory board member cannot attend a scheduled meeting, or must step down from a particular item due to conflict of interest, or will need to leave the meeting early the member is asked to contact City sStaff at the earliest possible opportunity prior to the meeting date. The purpose for this staff notification is to ensure a minimum quorum of members is maintained for review of all items. Advisory board members appointees should stay for the duration of the meetings, in fairness to all applicants scheduled for that meeting. If absences are

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 27 necessary due to unplanned circumstances members should contact staff immediately in advance of meetings. If members need to leave meetings early, advisory board members shall announce such intention at the beginning of each meeting.

6. Attempting to Influence a Governmental Decision
The state Fair Political Practices Commission (FPPC) provides guidance on the requirements of the state Political Reform Act of 1974 and state regulations and interpretations implementing the Political Reform Act which provide for some very narrow exceptions to the general rule that a member may not attempt to influence a governmental decision by participating in a decision when there is a conflict of interest. The following exceptions are recognized:

A. “Technical Drawings” Exception (2 Cal Code of Regulations Sec. 18702.4(b)(4)) allows architects, engineers, and other professionals to submit to City staff drawings and plan submissions which they have prepared on behalf of a client even though they may be a City “public official.” This provision applies only if the public official has no other direct or written contact with the City except to respond to questions concerning their technical drawings or plans. It is the policy of the City that appointed Board and Commission members have very limited contact with City staff while processing City applications filed on behalf of a private client even when such officials can qualify to use the “technical drawings” exception. The City prefers that an associate of the architect, engineer, or other similar design profession primarily interact with City staff and that a City public official not advocate for their client’s projects or attempt to influence a City decision involving a private client, even when the “technical drawings” exception can properly be utilized.

B. The “Sole-Proprietor” Exception (2 Cal Code of Regulations Sec. 18702.4(b)(5)) allows certain architects, engineers, and persons in related design professions who serve on City design review committees to “present” projects to their own City board or commission on behalf of a client. This narrow exception is based on the practical need to allow design professionals who are sole-proprietors and who serve on design review committees in a particular community to practice their profession in that community. The “sole proprietor” exception only applies to design review committees.

If the public official is a member of a design firm with other professionals (whether as partners, associates, or employees) this exception does not apply and, the public official must rely on his or hertheir partners, associates or employees to present the drawings or architectural plans submission prepared by that member to their board or commission as well as for any required inter-action with the staff of the board or commission upon which he or shewhich they sits.

It is the policy of the City that appointed Board and Commission members only use this exception to allow for a presentation of their own technical drawings and plans and to answer specific technical questions on such drawings. This is not an exception to the rule that the design professional may not participate in or try to influence a City decision being considered by their own board or commission. Any City board or commission member who has questions about how this narrow exception works or its applicability to any particular situation is encouraged to contact the City Attorney’s office for assistance in consulting with the FPPC for advice.

If the Sole-Proprietor Exception is used by an advisory design board member, the

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 28 chair of the Board or Commission shall announce this fact prior to the presentation of that particular agenda item and read an advisory notice concerning the information attached hereto as Exhibit A.

Note: Advisory board members appointees are advised to consult the FPPC prior to taking any action which may implicate or pertaining to possible state conflict of interest and disqualification requirements and may consult with the City Attorney’s office in order to receive assistance in doing so.

EXHIBIT A

STATEMENT TO BE READ BY DESIGN REVIEW BOARD CHAIR WHEN A MEMBER OF THAT BOARD WILL BE MAKING A PRESENTATION – TO BE READ IMMEDIATELY AFTER THE AGENDA ITEM IS CALLED AND TO BE PRINTED ON THE AGENDAS.

The State Political Reform Act’s conflict of interest provisions are intended to ensure that local public officials will perform their duties in an impartial manner, free from bias caused by their own financial interest. As a result, the Political Reform Act prohibits local public officials from “making, participating in making or using their official position to influence a governmental decision in which they may have a financial interest.”
When a governmental decision is being made by the same board to which a local public official has been appointed, the official is attempting to use his or hertheir official position to influence the decision of their own board if the official contacts other board members appointees or city employees in order to discuss the possible decision and does so in a manner which appears to be an attempt to influence the decision. Generally, such an official is also attempting to use his or hertheir official position to influence a decision if he or shethey appears before his or hertheir own board.

However, a narrow exception to these conflict provisions allow a local public official who is an architect, engineer, or similar design professional to make a presentation to his or hertheir own board if the following limited circumstances apply:
a. the official is only presenting drawings or submissions of an architectural, engineering, or similar nature which the official himself or herselfthemself has has prepared for a client and he or shethey only explains the drawings or responds to questions about the drawings and only so long as the official does not advocate any specific board decision or otherwise attempt to influence or “participate” in a board decision related to the drawings and the official’s client; b. The board qualifies as a “design review committee” as that term is used by Title 2, California Code of Regulations, section 18702.4, subparagraph (b)(5), (and the opinions and decisions of the state Fair Political Practices Commission) such as the Santa Barbara ABR, HLC, or the SFDB:
c. the official is an architect, engineer, or a person in a related profession and he or she was appointed to the board to fulfill a legal requirement that the board contain an architect, engineer, or other similar professional in a related profession;
d. the official is a “sole practitioner,” as that term is defined by Title 2, California Code of Regulations section 18702.4 (and in the opinions and decisions of the state Fair Political Practices Commission.)

ATTACHMENT
Guidelines for the City of Santa Barbara Advisory Groups, 02/13 Page 29

ATTACHMENT

ACKNOWLEDGMENT OF RECEIPT OF GUIDELINES
This is to acknowledge that I have received a copy of the GUIDELINES FOR CITY OF SANTA BARBARA ADVISORY GROUPS, approved by the City Council on February 12, 2013_____, 2023, and understand that it contains important information on the City's rules and regulations and on my obligations and responsibilities as an advisory group member. I acknowledge that I am expected to read, understand, and adhere to City policies and will familiarize myself with the provisions in the handbook. I understand that I am governed by the provisions in the handbook; and that the City may change, rescind or add to any policies or practices declared in the handbook from time to time in its sole and absolute discretion with or without prior notice. The City will advise advisory group members of substantive changes within a reasonable time. __________________________________________ _____________________ Signature Date
__________________________________________
Name (Typed or Printed)
This document shall be signed by the member and placed in the City Clerk’s file.

ATTACHMENT

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: March 12, 2024
TO: Mayor and Councilmembers
FROM: Chief’s Staff, Police Department
SUBJECT: Cottage Hospital and One805 Grant Acceptance for Purchase of 30 Automated External Defibrillators (AED) and 30 Five-year Safety and Maintenance Plans for Santa Barbara Police Department
Emergency Response Use
RECOMMENDATION:

That Council approve and authorize the Chief of Police and the Santa Barbara Police Department to accept grant funding from Cottage Hospital and One805 for the purchase of 30 Automated External Defibrillators (AED) and the LIFELINKcentral AED Program Manager Safety and Maintenance Plan to accompany the AEDs.

DISCUSSION:

Cottage Hospital and the One805 Group have each generously awarded grants to the City of Santa Barbara, specifically the Santa Barbara Police Department to purchase 30 Automated External Defibrillators (AED) and the 30 accompanying Five-Year LIFELINKcentral AED Field ProCare Safety and Maintenance Plans.

The Cottage Hospital grant provides a total of $75,000 toward the overall purchase price of the 30 AEC units at a total cost of $83,743. The department will be covering the remaining cost. The One805 Grant provides $68,400 for the purchase of the LIFELINKcentral AED Field ProCare Safety and Maintenance Plan which covers the replacement of defective units, all repairs, updates, batteries, and the basic manager account for each unit.

Cottage Hospital and the One805 group have kindly agreed to dedicate much needed resources to help provide the most modern and up to date equipment needed to enhance the life-saving capabilities of the Santa Barbara Police Department and the City of Santa Barbara as a whole.

Agenda Item No. 11
File Code No. 520.02
Council Agenda Report
Cottage Hospital and One805 Grant Acceptance for Purchase of 30 Automated External Defibrillators (AED) and 30 Five-Year Safety and Maintenance Plans for Santa Barbara Police Department Emergency Response Use

BUDGET/FINANCIAL INFORMATION:

The AED units being purchased are the LIFEPAK CR2 Defibrillator, Semi-Automatic, and WIFI model with carrying case. Each unit costs a total of $2,538 before tax and have an eight-to-ten-year life span or serviceable use.

The service plan is the LIFELINKcentral AED Program Manager Field ProCare Safety and Maintenance Plan which is $2,280 each for 30 units. Each unit will have a five-year coverage including an eight-year replacement warranty and basic program manager account.

The department currently does not own AED units for use during critical calls for service and purchasing these units could not have happened without the assistance of Cottage Hospital and One805. Funds for the expenses covered by the department have been identified and are available in Fiscal Year 2024 Police Department equipment budget.

ATTACHMENT: LIFELINK CR2 Product Description
PREPARED BY: Joshua Morton, Police Commander
SUBMITTED BY: Kelly Gordon, Chief of Police
APPROVED BY: City Administrator's Office
LIFEPAK®
AED response system
Connected. Ready.

LIFEPAK® CR2 defibrillator
with LIFELINKcentral™ AED program manager
Attachment
2 LIFEPAK CR2 defibrillator
with LIFELINKcentral AED program manager
Sudden cardiac arrest (SCA) can happen to anyone—anywhere.

Immediate treatment is vital. A victim’s chance of survival dramatically decreases for every minute without treatment.1 That’s why public access defibrillators are so important. They put lifesaving technology where it can do the most good. So when an emergency happens, you should have nothing less than the best.

Visualize a future where better technology
enables better outcomes—and more lives
saved. The groundbreaking LIFEPAK CR2
defibrillator with LIFELINKcentral AED
program manager is at the heart of a complete
AED response system. Everything and
everyone involved are connected, reducing
unnecessary delays when a SCA occurs. It’s
exactly the breakthrough technology you’d
expect from the industry leader.

A new approach
to public access defibrillation.
3 4
AEDs are effective only if they are close at hand
and ready to work. Whether you have one AED,
or 100 spread across the globe, now you can
track the readiness status of each one. Ongoing
system maintenance has been time-consuming
and error-prone—until now.

The LIFELINKcentral AED program manager
monitors each CR2 connected to a Wi-Fi®
network and alerts you to anything that may
affect device readiness—all automatically.

Battery not charged? You’ll receive an alert
through the LIFELINKcentral AED program
manager, helping to greatly reduce the effort
and expense of managing your AED program,
while increasing your program’s readiness
and effectiveness.

Self-monitoring means
you’re emergency ready
LIFEPAK CR2 defibrillator
with LIFELINKcentral AED program manager
5 Connectivity is the foundation
for better care.

Wi-Fi connectivity can give emergency
responders equipped with LIFENET® AED
event viewer a complete picture of each SCA
event. So even before they arrive, they are
better prepared for the patient, knowing
details of shocks given, seeing the actual
patient’s ECG and more.

This continuity of care follows patients to the
hospital as well, and carries over for providers
connected to the LIFENET System. After an
event, all information can be seamlessly sent
via Wi-Fi network and integrated into one
patient care record report, without having to
download event data directly from the AED.
6 Every SCA response requires CPR. Every single one. Previously, CPR had to be interrupted for heart rhythm analysis, and older, competitive technologies require rescuers to pause for 10 seconds or more.

Unfortunately, interrupting CPR adversely affects survival rates and the 2015 American Heart Association (AHA) Guidelines recommend minimizing pauses to increase the chance of a successful outcome.3 While other AEDs may offer CPR feedback through the use of an accelerometer or additional tool, the CR2 provides the right amount of instruction and includes new cprINSIGHT™ analysis technology. Once CPR begins, cprINSIGHT technology automatically analyzes and detects if a shock is needed.

This significantly reduces pauses in chest compressions, even eliminating pauses if the rhythm is determined to
be non-shockable. And more CPR means improved blood
circulation and better odds of survival.3,4
The CR2 is the only AED that allows chest compressions
during ECG rhythm analysis, thereby reducing pauses
between CPR and defibrillation. In an AED comparison study, the CR2 helped lay responders deliver the highest overall CPR quality.5
If a shockable rhythm is detected, the CR2 delivers
shocks with powerful escalating energy, with no judgment call required on the part of the user. Proven superior by competitive testing, the CR2 will keep the rescuer focused on what really matters—saving a life.5
Continuous CPR
increases survival rates2
LIFEPAK CR2 defibrillator
with LIFELINKcentral AED program manager
7 2
Pull red handle and
apply electrodes.
1 Open lid and bare
patient’s chest.

Fastest time to
first shock.5
Even minimally-trained users can quickly
begin lifesaving care in just 2 steps:

According to the AHA Guidelines, when
bystanders provide CPR and use an AED
to deliver a shock within 3-5 minutes of
collapse or before emergency services
arrive, survival rates can increase as
high as 70%.3
8 While other AEDs may be difficult to use or require
users to stop CPR during analysis, the LIFEPAK
CR2 defibrillator uses simple graphics, audible
instructions and automated features to help users
remain focused. We’ve removed all the guesswork
with proven better results.5
The CR2 was rated easiest to use, easiest to hear and
highest in overall user confidence by AED users.5
Designed for
user confidence
For a minimally trained responder, intervening in an
unfolding emergency can be intimidating. Responders
need the easiest possible AED to instill confidence.

LIFEPAK CR2 defibrillator
with LIFELINKcentral AED program manager
9 Saving a life can be
easier than you think.

Layered design with easy to follow
bold graphics
Both trained and untrained AED users clearly
know how to begin.

QUIK-STEP™ electrodes
Peel directly off the base for faster side-by-side
placement.
cprINSIGHT™ analysis technology
Analyses for shockable rhythm during chest
compressions with no need to pause.

Metronome and CPR coaching
Sets an effective pace and audibly guides users,
detecting and correcting technique as needed.

Child Mode
Toggle to Child Mode for reduced energy and
CPR guidance appropriate for children.

Highest available energy
Up to 360J for more effective shocks as needed.

Bilingual
Toggle between two pre-set languages when
using the device.

LIFEPAK TOUGH™
IP55 rating for challenging environments.
8-year warranty
Backed by an 8-year warranty.

ClearVoice™ technology
Enables prompts to be heard more clearly in
noisy environments.
10 Specifications
Defibrillator
Waveform: Biphasic Truncated
Exponential with voltage and duration
compensation for patient impedance.

Patient impedance range: 10 – 300 ohms
Energy accuracy:
10% of the energy setting into 50 ohms
15% of the rated energy output into
25 – 175 ohms
Output energy sequence: Multiple levels,
configurable from 150 joules to 360 joules.

Energy default: 200J, 300J, 360J (adult)
50J, 75J, 90J (pediatric)
Shock Advisory System™: An ECG
analysis system that advises whether
a shock is appropriate.
cprINSIGHT™ analysis technology:

Enables the defibrillator to analyze
the patient’s heart rhythm while CPR
is being performed.

CPR coaching: Instructions for adult
and pediatric CPR, including feedback
when no CPR is detected, rate and depth
guidance, a metronome and instructions
on hand placement.

Time to shock at 360J after CPR
(with cprINSIGHT enabled):
- Semi-automatic: < 7 seconds
- Fully automatic: < 13 seconds
Charge time: 0 seconds for first 150J or
200J shock (as device is pre-charged). With
cprINSIGHT enabled, subsequent shocks
will be charged during CPR and ready to
shock at the end of the CPR period.

Controls
Lid release/ON-OFF: Controls device
power.

Shock button, semi-automatic: Delivers
energy when button pressed by the user.

Shock button, fully automatic: Flashes
prior to delivering shock without requiring
user intervention.

Child Mode button: Allows operator to
switch to Child Mode for reduced energy
and CPR guidance appropriate for children.

Language button: Optional feature allows
operator to switch between the primary
and secondary languages for an optional
multi-language configuration.

Electrical protection: Input protected
against high voltage defibrillator pulses per
IEC 60601-1/EN 60601-1.

Safety classification: Internally powered
equipment. IEC 60601-1/EN 60601-1.

User interface
User interface: The user interface
includes voice prompts and audible tones.

ClearVoice™ technology: Detects
background noise and adjusts audio and
voice prompts to ensure they can be heard
clearly in noisy environments.

Device status indicators: Visual and
audible indicators indicating system
readiness (device, pads and battery).

Environmental
Note: All performance specifications
defined assume the unit has been stored
(two hours minimum) at operating
temperature prior to operation.

Operating temperature: +32° to +122°F
(0° to +50°C).

Storage temperature: -22° to +140°F
(-30° to +60°C) with battery and
electrodes, maximum exposure time
limited to one week.

Long term storage: Always store the
defibrillator within the recommended
temperature range of 59° to 95°F
(15° to 35°C).

Altitude: -1,253 to 15,000 ft
(-382 to 4,572 m).

Relative humidity: 5 to 95%
(non-condensing).

Dust and water resistance: IEC 60529/
EN 60529 IP55 with electrodes connected
and battery installed.

Shock: IEC 60068-2-27, (40g, 11 ms pulse,
½ sine each axis).

Vibration: MIL-STD-810G, method 514.6,
helicopter – category 14 and ground
vehicle – category 20.

Physical characteristics
With handle, including electrodes
and battery:
- Height: 3.8 in (9.7 cm)
- Width: 8.9 in (22.6 cm)
- Depth: 10.8 in (27.4 cm)
- Weight: 4.5 lb (2.0 kg)
Accessories
Primary battery:
- Type: Lithium manganese dioxide
(Li/MnO2), 12.0V, 4.7 amp-hours.
- Capacity (at 20°C): Will provide 166 200
joule shocks (with one minute of CPR
between shocks) or 103 360 joules shocks
(with one minute of CPR between shocks)
or 800 minutes of operating time.
- Standby life (assuming daily
tests only):

A new battery provides device power
for 4 years if installed in device that
is not used.
- Replace battery indication: At least
6 shocks and 30 minutes of operating time
remain when first indicated.
- Weight: 0.7 lb (0.3 kg)
Electrode pads:
- Pads: Can be used on both adult and
pediatric patients.
- Pads packaging: User intuitive, rapid
access electrodes.
- Pads replacement: Replace every
4 years or after each patient use.

Data storage
Memory type: Internal digital memory
(flash RAM).

ECG storage: Minimum 60 minutes of
ECG stored for two patient episodes.

Communications
Communications: USB, Wireless
802.11 b/g/n data transfer to
LIFELINKcentral™ AED program
manager or LIFENET® System.

LIFEPAK CR2 defibrillator
with LIFELINKcentral AED program manager
11 We are working on a future where better technology enables better outcomes—and more lives saved. When SCA strikes, you want the best for your employees, customers, students and the public. Designed by the trusted industry leader in emergency response technology, the LIFEPAK CR2 defibrillator with LIFELINKcentral AED program manager gives users the solution they need to effectively respond to an SCA emergency—all while maintaining its own readiness through self-monitoring, making AED program management nearly effortless.

Let’s save more lives
with the LIFEPAK AED
response system
References
1 Graham R, McCoy M, Schultz A. Strategies to Improve Cardiac Arrest Survival, A Time to Act. Institute of Medicine Report, 2015. 2 Christenson J, Andrusiek D, Everson-Stewart S, et al. Chest compression fraction determines survival in patients with out-of-hospital ventricular fibrillation. Circulation. 2009;120:1241-1247. 3 Berg RA, Hemphill R, Abella BS, Et al. Part 5: Adult Basic Life Support: 2010 American Heart Association Guidelines for Cardiopulmonary Resuscitation and Emergency Cardiovascular Care. Circulation. 2010:122[suppl 3]:S694. 4 Brouwer T, Walker R, Chapman F, Koster, R. Association Between Chest Compression Interruptions and Clinical Outcomes of Ventricular Fibrillation Out-of-Hospital Cardiac Arrest. Circulation. 2015;132:1030-1037. 5 Physio-Control Internal Semi-Automatic AED Comparison Usability Study, August 2016. ©2019 Stryker. The LIFEPAK CR2 AED is not available in all countries. LIFELINKcentral AED program manager service packages/plans are available in some countries.

Please see your Stryker representative for details. Specifications subject to change without notice. All names herein are trademarks or registered trademarks of their respective owners.

GDR 3337466_A
Physio-Control, Inc., 11811 Willows Road NE, Redmond, WA 98052 USA If you purchased your LIFEPAK CR2 defibrillator from an authorized Stryker distributor or reseller, this distributor or reseller will have access to your LIFELINKcentral AED program manager account and may receive notifications prompted by the LIFEPAK CR2 defibrillator. Please note that this setting to notify your distributor or reseller can be disabled at ANY time: if you wish to disable this setting, please send a request to Stryker customer support to self-manage your site without notifications to your distributor or reseller.

All claims valid as of December 2018.

Physio-Control is now part of Stryker.

For further information, please contact Stryker at 800.442.1142 or visit our website at www.strykeremergencycare.com Physio-Control Manufacturing
11811 Willows Road NE
Redmond, WA 98052
www.physio-control.com
Customer Support
P. O. Box 97006
Redmond, WA 98073
Toll free 800 442 1142
Fax 800 426 8049

BRIEF SUMMARY OF INDICATIONS AND IMPORTANT SAFETY INFORMATION INDICATIONS FOR USE: LIFEPAK CR2 AED is indicated for use on patients 1 year of age or older in cardiopulmonary arrest. The patient must be unresponsive (unconscious), not breathing normally, and showing no signs of circulation (for example, no pulse, no coughing, or no movement). cprCOACH™ Feedback Technology in CR2 AED is indicated for use on cardiopulmonary arrest patients and provides CPR guidance in accordance with AHA Guidelines for patients 1 year of age or older. AED is intended for use by personnel who have been trained in its operation. Users should have received training in basic life support/AED, advanced life support, or a physician-authorized emergency medical response training program. The LIFEPAK CR2 Defibrillator is indicated to be used with the QUIK-STEP™ Pacing/ECG Defibrillation Electrodes and the LIFEPAK CR2 Lithium Battery.

CONTRAINDICATIONS: LIFEPAK CR2 AED is not indicated for patients who are conscious and responsive.

DANGER: Do not use LIFEPAK CR2 in presence of flammable gases or anesthetics.

WARNINGS: LIFEPAK CR2 AED delivers up to 360 joules of electrical energy. Unless used properly by following AED’s visual and audio prompts, this electrical energy may cause serious injury or death. • When instructed EVERYONE CLEAR, do not touch AED, patient, electrode pads or any material/fluid in contact with patient. Make sure no one is touching patient when AED shocks patient. • Do not immerse AED in water or other fluids. Avoid spilling fluids on AED or its accessories. • Do not store in presence of flammable gases, anesthetics or in direct contact with flammable material. Use care when operating close to oxygen sources. Turn off gas source or move it away from patient during defibrillation. • Equipment operating in close proximity may emit strong electromagnetic interference (EMI) or radio frequency interference (RFI) which could affect performance of AED. • Keep AED away from magnetic resonance imaging (MRI) equipment as it is unsafe. • AED should not be used adjacent to or stacked with other equipment. • Do not touch patient and USB connector on back of AED simultaneously. • Replace battery immediately when AED indicates battery is low. • Use only accessories specified by Physio-Control or Stryker. Using other manufacturers’ accessories may cause AED to perform improperly and may invalidate safety agency certification. Contact authorized service personnel for repair. • QUIK-STEP electrode pads: Place pads so they adhere to skin completely. • Do not allow pads to touch each other or any material on patient’s chest. • Do not use damaged, expired, or dried-out pads. Dried out or damaged pads may cause electrical arcing and skin burns during defibrillation. • Do not pull red handle to open electrodes until immediately before use. • QUIK-STEP electrodes provided with CR2 are not compatible with LIFEPAK 500 device. Emergency medical personnel should not connect these electrodes to LIFEPAK 500 device.

CAUTIONS: Damaged batteries may leak and cause personal injury or equipment damage; handle with extreme care. • Do not open device lid unnecessarily as this will reduce internal battery power.

POTENTIAL ADVERSE EFFECTS (for example, complications): Failure to identify shockable arrhythmia • Failure to deliver a defibrillation shock in presence of ventricular fibrillation (VF) or pulseless ventricular tachycardia, which may result in death or permanent injury • Inappropriate energy delivery which could cause failed defibrillation or post-shock dysfunction • Myocardial damage • Incorrectly shocking a pulse-sustaining rhythm and inducing VF or cardiac arrest • Bystander shock from patient contact during defibrillation shock • Interaction with pacemakers • Skin burns around electrode pad placement area • Allergic dermatitis due to sensitivity to materials used in electrode construction • Minor skin rash • Fire hazard in presence of high oxygen concentration or flammable anesthetic agents • EMI from AED impacting other devices especially during charge and energy transfers.

U.S. Federal law restricts this device to sale by or on the order of a physician.

Please consult Operating Instructions at www.physio-control.com or call 800.442.1142 for complete list of indications, contraindications, warnings, cautions, potential adverse events, safety and effectiveness data, instructions for use and other important information.

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: March 12, 2024
TO: Mayor and Councilmembers
FROM: Public Works Downtown Team and Engineering Divisions, Public Works Department
SUBJECT: Five-Year Measure A Local Program of Projects for Fiscal Years 2025 Through 2029 Public Hearing [Resolution]
RECOMMENDATION:

That Council adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Adopting the Five-Year Measure A Local Program of Projects for Fiscal Years 2025 Through 2029.

DISCUSSION:

Each year, the City of Santa Barbara (City) must hold a public hearing, adopt a resolution, and submit an updated Five-Year Measure A Program of Projects (Attachment) to the Santa Barbara County Association of Governments (SBCAG) in accordance with the Measure A local allocation rules. The proposed Five-Year Measure A Program of Projects will be incorporated into the proposed Streets-Transportation Capital Improvement Program budget for Fiscal Years 2025 and 2026. With Council's adoption of the recommended resolution, this report will satisfy the Measure A requirement that the City hold an annual public hearing on its Program of Projects prior to submittal and adoption by SBCAG.

Background of Measure A
In November 2008, Santa Barbara County voters approved Measure A Ordinance No. 5.

Measure A is a 30-year sales tax measure estimated to provide approximately $1 billion of local sales tax revenues for transportation projects in Santa Barbara County. Measure A is funded by continuing the local 1/2 cent sales tax originally authorized by Measure D, which expired on March 31, 2010. Measure A contains a strategic spending plan that includes both regional and local programs and projects, funded by monthly population-based allocations to each local agency. Measure A Ordinance contains a requirement for the City to hold an annual public hearing and submit a Five-Year Measure A Local Program of Projects to the administrating agency, SBCAG.

Agenda Item No. 12
File Code No. 670.08
Council Agenda Report
Five-Year Measure A Local Program of Projects for Fiscal Years 2025 Through 2029 Public Hearing [Resolution]
March 12, 2024

Five-Year Measure A Local Program of Projects
SBCAG has estimated that the City will receive approximately the following amount of Measure A Revenues for Fiscal Years 2025 - 2029:

Fiscal
Year FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 Total
Estimated
Revenue $4,996,144 $4,599,414 $4,764,744 $4,938,864 $5,118,502 $24,417,668 The revenue decrease in Fiscal Year 2026 reflects debt service on the Transportation Infrastructure Finance and Innovation Act loan used to mitigate cash flow for the Highway 101 High Occupancy Vehicle Lane Project that is partially funded by Measure A.

Under Measure A, local agencies choose how to spend their share of funds annually after adopting the Five-Year Measure A Local Program of Projects. Measure A contains funds for local street and transportation improvements (capital projects and maintenance/operations), and alternative transportation (pedestrian/bicycle improvements and transit assistance).

Measure A Ordinance requires local agencies to spend a minimum of 10% of the Measure A local street and transportation improvement funds on eligible alternative transportation projects. This percentage is calculated cumulatively and must be met by the fifth year of the Measure A Program, and every fifth year thereafter. Fiscal Year 2025 is the first year of the next five-year period. The proposed Five-Year Measure A Local Program of Projects includes 23.26% of Measure A expenditures for alternative transportation.

Measure A Ordinance also requires local agencies to meet an annual Maintenance of Effort (MOE) of non-Measure A local discretionary funds for street and road purposes, adjusted annually by the rate of growth (or decline) of measure revenues. This requirement ensures the legislature’s intent that local transportation sales taxes supplement, rather than supplant, and local transportation investments are fulfilled. The City exceeded the MOE requirement for Fiscal Years 2023 and 2024 and is anticipated to meet the next five-year requirement primarily through Measure C funding.

As shown in the table above, Measure A revenues are expected to decrease through Fiscal Year 2027, and then slowly trend upward. The cost of street construction and maintenance activities are expected to increase faster than Measure A revenues in the long term; this revenue source will support fewer construction and maintenance activities in the future.

The status of Measure A is one of several funding headwinds facing street maintenance activities. State Gas Tax and Underground Utility Tax revenues are expected to be flat in the future, and a reduced amount of Measure C funds will be available for street maintenance once debt service on the Santa Barbara Police Station Project begins. The result will be an overall reduced amount of street maintenance activities in the future without additional revenues sources.

Council Agenda Report
Five-Year Measure A Local Program of Projects for Fiscal Years 2025 Through 2029 Public Hearing [Resolution]
March 12, 2024

In a reduced funding scenario, priority will be placed on arterial and collector streets that carry the majority of traffic. Maintenance on local streets and alleys will be increasingly deferred.

ENVIRONMENTAL REVIEW:

The annual adoption of a resolution and submittal of an updated Five-Year Measure A Program of Projects to the SBCAG in accordance with the Measure A local allocation rules falls outside of the definition of a “Project” under California Environmental Quality Act (CEQA) Guidelines section 15378 (b)(5) as administrative activities of governments that will not result in direct physical changes in the environment and is not subject to CEQA environmental review. The proposed Five-Year Measure A Program of Projects will be incorporated into the proposed Streets-Transportation Capital Improvement Program budget for Fiscal Years 2025 and 2026. All future projects as part of this Program will be subject to CEQA environmental review.

BUDGET/FINANCIAL INFORMATION:

By taking the proposed action, the City meets the requirements of the Measure A Ordinance to avoid the adverse financial impact of not qualifying for an ongoing allocation of Measure A local street and transportation improvement funds.

ATTACHMENT: City of Santa Barbara, Five-Year Measure A Program of Projects
PREPARED BY: Derrick Bailey, P.E., T.E., Acting Streets Operations and Infrastructure Manager/LY/JWG/nv
SUBMITTED BY: Clifford M. Maurer, P.E., Public Works Director APPROVED BY: City Administrator’s Office
Local Street & Transportation Improvements Total Project Cost
For Santa Barbara County
Only
Project Descriptions FY 2022/23
Actual
Expenditures
Carry-over
from FY
22/23
Carry-over
from FY
23/24
FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 TOTAL Measure A Revenues Local State Federal TOTAL Non-Measure A
Revenues
Class 2 Bikeway Maintenance
Expenditure - Count as
Alternative Transportation
Expenditure
Maintainance, Improvement or Construction of Roadways & Bridges Pavement Maintenance (Capital) $ 986 $ 4,009 $ - $ 354.28 $ 434.70 $ 522.22 $ 613.53 $ 1,925 $ - $ 1,902 $ - $ 1,902 $ 3,827 Roadway Maintenance (Operations) $ 870 $ 325 $ 1,374 $ 1,401 $ 1,429 $ 1,458 $ 1,487 $ 7,150 $ 1,374 $ - $ - $ 1,374 $ 8,524 Engineering Services (Capital) $ 1,552 $ 4,771 $ 604 $ 616 $ 628 $ 641 $ 653 $ 3,142 $ - $ - $ - $ - $ 3,142 Engineering Services (Operations) $ 4,794 $ 25 $ 744 $ 759 $ 774 $ 790 $ 805 $ 3,872 $ - $ - $ - $ - $ 3,872 Bridge Preventative Maintenance (Capital) $ 10 $ 205 $ 50 $ 51 $ 52 $ 53 $ 54 $ 260 $ - $ - $ - $ - $ 260 Post Bridge Construction Monitoring/Reporting (Capital) $ 50 $ 111 $ 50 $ 51 $ 52 $ 53 $ 54 $ 260 $ - $ - $ - $ - $ 260 Graffiti Abatement . $ 298 $ - $ - $ 298 $ 298
$ - $ -
Safety Improvements
Traffic Safety/Capacity Improvements (Capital) $ 16 $ 59 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Citywide Streetlight Repair & Maintenance (Capital) $ - $ - $ - $ - $ - $ - $ - $ -
Urban Forestry Street Tree Program
Transfer to Parks & Recreation for Street Tree Maintenance $ - $ 1,039 $ - $ - $ 1,039 $ 1,039 $ - $ -
Storm Damage Repair to Transportation Facilities
Storm Drain Repair & Maintenance (Operations) $ 137 $ 104 $ 286 $ 292 $ 298 $ 304 $ 310 $ 1,490 $ 307 $ - $ - $ 307 $ 1,797 $ - $ -
Roadway Drainage Facilities
Lower Mission Creek Flood Control Project (Capital) $ 41 $ 84 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
Traffic Signal Coordination, Intersection Channelization Traffic Signal Maintenance (Capital) $ - $ - $ - $ - $ - $ - Traffic Signal Maintenance (Operations) $ - $ 2,066 $ - $ - $ 2,066 $ 2,066 Traffic Signal Upgrades (Capital) $ - $ - $ - $ - $ - $ - $ - $ -
Traffic Management
Traffic Engineering (Operations) $ - $ 997 $ - $ - $ 997 $ 997 Transportation Planning (Operations) $ - $ 1,163 $ - $ - $ 1,163 $ 1,163 Traffic Markings & Signage (Operations) $ - $ 1,834 $ - $ - $ 1,834 $ 1,834 $ - $ -
Landscaping Maintenance
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
Highway Improvements
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
Matching Funds for State and Regional Programs and Projects $ - $ - $ -
$ - $ - $ -
$ - $ - $ -
TOTAL $8,456 $9,693 $0 $3,108 $3,524 $3,668 $3,820 $3,978 $18,099 $9,077 $1,902 $0 $10,979 $29,078 $0 Alternative Transportation Expenditures Total Project
Cost
Project Descriptions FY 2022/23
Actual
Expenditures
Carry-over
from FY
22/23
Carry-over
from FY
23/24
FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 TOTAL Measure A Revenues Local State Federal TOTAL Non-Measure A
Revenues
Maintenance, Repair, Construction & Improvement of Bike & Ped Facilities Sidewalk Maintenance (Capital) $ 22 $ 60 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Sidewalk Maintenance (Operations) $ 296 $ 224 $ 741 $ 756 $ 771 $ 786 $ 802 $ 3,855 $ 1,048 $ - $ - $ 1,048 $ 4,903 Sidewalk Access Ramps (Capital) $ 20 $ 95 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Bicycle Improvements (Capital) $ - $ 80 $ - $ 80 $ 80
$ - $ -
Safe Routes to School Improvements
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
Reduced Transit Fares for Seniors & Disabled
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
Bus and Rail Transit Services and Facilties
Easy Lift $ 270 $ 7 $ 313 $ 319 $ 326 $ 332 $ 339 $ 1,629 $ - $ - $ - $ - $ 1,629 Programs, Education, & Incentives to Reduce Single Occupant Auto Trips or Transportation Demand
Work Trip (Operations) $ - $ - $ - $ - $ - $ -
TOTAL ALTERNATIVE TRANSPORTATION EXPENDITURES $609 $387 $0 $1,054 $1,075 $1,096 $1,118 $1,141 $5,484 $1,048 $80 $0 $1,128 $6,612 TOTAL EXPENDITURES $9,064 $10,079 $0 $4,162 $4,599 $4,765 $4,939 $5,119 $23,583 $10,125 $1,982 $0 $12,107 $35,690 Alternative Transportation Summary
TOTAL MEASURE A ALLOCATION (FY 2023/24 TO 2027/28) $23,583

MINIMUM ALTERNATIVE PERCENTAGE PRESCRIBED BY INVESTMENT PLAN TO BE MET BY FY 2026/27 FOR FISCAL YEARS 2022/23 THROUGH 2026/27 10% TOTAL MEASURE A ALLOCATION TO ALTERNATIVE TRANSPORTATION $5,484

PERCENTAGE OF MEASURE A ALLOCATION TO ALTERNATIVE
TRANSPORTATION 23.26%
Measure A Revenues Non-Measure A Revenues
Non-Measure A Revenues
City of Santa Barbara
Measure A Local Street and Transportation Improvements Submittal Form Five Year Measure A Program of Projects (FYs 23/24 to 27/28) (Figures in $1000's)
Measure A Revenues

ATTACHMENT
RESOLUTION NO.

A RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA

BARBARA ADOPTING THE FIVE-YEAR MEASURE A LOCAL
PROGRAM OF PROJECTS FOR FISCAL YEARS 2025
THROUGH 2029
WHEREAS, on November 4, 2008, the voters of Santa Barbara County approved the Santa Barbara County Road Repair, Traffic Relief and Transportation Safety measure, known as Measure A;
WHEREAS, Measure A Ordinance No. 5 provides that Santa Barbara County Local Transportation Authority shall annually approve a program of projects submitted by local jurisdictions identifying those transportation projects eligible to use Measure A funds; WHEREAS, the City of Santa Barbara was provided with an estimate of annual Measure A local revenues for Fiscal Years 2025 through 2029; and
WHEREAS, on March 12, 2024, the City of Santa Barbara held a public hearing in accordance with the Ordinance.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SANTA BARBARA AS FOLLOWS:

SECTION 1. The Council of the City of Santa Barbara approves the Five-Year Measure A Program of Projects to be funded in part with Measure A revenues, as shown in Exhibit A to this Resolution.

SECTION 2. The Council of the City of Santa Barbara certifies that it will include in its budget an amount of local discretionary funding for local streets and roads sufficient to comply with the Maintenance of Effort requirements contained in the Ordinance.

SECTION 3. The City of Santa Barbara will not use Measure A revenues to replace private developer funding that has been committed to a transportation project or would otherwise be required under current City policies.

SECTION 4. The City of Santa Barbara has complied with all other applicable provisions and requirements of the Ordinance.

Local Street & Transportation Improvements Total Project Cost
For Santa Barbara County
Only
Project Descriptions FY 2022/23
Actual
Expenditures
Carry-over
from FY
22/23
Carry-over
from FY
23/24
FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 TOTAL Measure A Revenues Local State Federal TOTAL Non-Measure A
Revenues
Class 2 Bikeway Maintenance
Expenditure - Count as
Alternative Transportation
Expenditure
Maintainance, Improvement or Construction of Roadways & Bridges Pavement Maintenance (Capital) $ 986 $ 4,009 $ - $ 354.28 $ 434.70 $ 522.22 $ 613.53 $ 1,925 $ - $ 1,902 $ - $ 1,902 $ 3,827 Roadway Maintenance (Operations) $ 870 $ 325 $ 1,374 $ 1,401 $ 1,429 $ 1,458 $ 1,487 $ 7,150 $ 1,374 $ - $ - $ 1,374 $ 8,524 Engineering Services (Capital) $ 1,552 $ 4,771 $ 604 $ 616 $ 628 $ 641 $ 653 $ 3,142 $ - $ - $ - $ - $ 3,142 Engineering Services (Operations) $ 4,794 $ 25 $ 744 $ 759 $ 774 $ 790 $ 805 $ 3,872 $ - $ - $ - $ - $ 3,872 Bridge Preventative Maintenance (Capital) $ 10 $ 205 $ 50 $ 51 $ 52 $ 53 $ 54 $ 260 $ - $ - $ - $ - $ 260 Post Bridge Construction Monitoring/Reporting (Capital) $ 50 $ 111 $ 50 $ 51 $ 52 $ 53 $ 54 $ 260 $ - $ - $ - $ - $ 260 Graffiti Abatement . $ 298 $ - $ - $ 298 $ 298
$ - $ -
Safety Improvements
Traffic Safety/Capacity Improvements (Capital) $ 16 $ 59 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Citywide Streetlight Repair & Maintenance (Capital) $ - $ - $ - $ - $ - $ - $ - $ -
Urban Forestry Street Tree Program
Transfer to Parks & Recreation for Street Tree Maintenance $ - $ 1,039 $ - $ - $ 1,039 $ 1,039 $ - $ -
Storm Damage Repair to Transportation Facilities
Storm Drain Repair & Maintenance (Operations) $ 137 $ 104 $ 286 $ 292 $ 298 $ 304 $ 310 $ 1,490 $ 307 $ - $ - $ 307 $ 1,797 $ - $ -
Roadway Drainage Facilities
Lower Mission Creek Flood Control Project (Capital) $ 41 $ 84 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
Traffic Signal Coordination, Intersection Channelization Traffic Signal Maintenance (Capital) $ - $ - $ - $ - $ - $ - Traffic Signal Maintenance (Operations) $ - $ 2,066 $ - $ - $ 2,066 $ 2,066 Traffic Signal Upgrades (Capital) $ - $ - $ - $ - $ - $ - $ - $ -
Traffic Management
Traffic Engineering (Operations) $ - $ 997 $ - $ - $ 997 $ 997 Transportation Planning (Operations) $ - $ 1,163 $ - $ - $ 1,163 $ 1,163 Traffic Markings & Signage (Operations) $ - $ 1,834 $ - $ - $ 1,834 $ 1,834 $ - $ -
Landscaping Maintenance
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
Highway Improvements
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
Matching Funds for State and Regional Programs and Projects $ - $ - $ -
$ - $ - $ -
$ - $ - $ -
TOTAL $8,456 $9,693 $0 $3,108 $3,524 $3,668 $3,820 $3,978 $18,099 $9,077 $1,902 $0 $10,979 $29,078 $0 Alternative Transportation Expenditures Total Project
Cost
Project Descriptions FY 2022/23
Actual
Expenditures
Carry-over
from FY
22/23
Carry-over
from FY
23/24
FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 TOTAL Measure A Revenues Local State Federal TOTAL Non-Measure A
Revenues
Maintenance, Repair, Construction & Improvement of Bike & Ped Facilities Sidewalk Maintenance (Capital) $ 22 $ 60 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Sidewalk Maintenance (Operations) $ 296 $ 224 $ 741 $ 756 $ 771 $ 786 $ 802 $ 3,855 $ 1,048 $ - $ - $ 1,048 $ 4,903 Sidewalk Access Ramps (Capital) $ 20 $ 95 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Bicycle Improvements (Capital) $ - $ 80 $ - $ 80 $ 80
$ - $ -
Safe Routes to School Improvements
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
Reduced Transit Fares for Seniors & Disabled
$ - $ - $ -
$ - $ - $ -
$ - $ - $ -
Bus and Rail Transit Services and Facilties
Easy Lift $ 270 $ 7 $ 313 $ 319 $ 326 $ 332 $ 339 $ 1,629 $ - $ - $ - $ - $ 1,629 Programs, Education, & Incentives to Reduce Single Occupant Auto Trips or Transportation Demand
Work Trip (Operations) $ - $ - $ - $ - $ - $ -
TOTAL ALTERNATIVE TRANSPORTATION EXPENDITURES $609 $387 $0 $1,054 $1,075 $1,096 $1,118 $1,141 $5,484 $1,048 $80 $0 $1,128 $6,612 TOTAL EXPENDITURES $9,064 $10,079 $0 $4,162 $4,599 $4,765 $4,939 $5,119 $23,583 $10,125 $1,982 $0 $12,107 $35,690 Alternative Transportation Summary
TOTAL MEASURE A ALLOCATION (FY 2023/24 TO 2027/28) $23,583

MINIMUM ALTERNATIVE PERCENTAGE PRESCRIBED BY INVESTMENT PLAN TO BE MET BY FY 2026/27 FOR FISCAL YEARS 2022/23 THROUGH 2026/27 10% TOTAL MEASURE A ALLOCATION TO ALTERNATIVE TRANSPORTATION $5,484

PERCENTAGE OF MEASURE A ALLOCATION TO ALTERNATIVE
TRANSPORTATION 23.26%
Measure A Revenues Non-Measure A Revenues
Non-Measure A Revenues
City of Santa Barbara
Measure A Local Street and Transportation Improvements Submittal Form Five Year Measure A Program of Projects (FYs 23/24 to 27/28) (Figures in $1000's)
Measure A Revenues

EXHIBIT A

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: March 12, 2024
TO: Mayor and Councilmembers
FROM: Administration Division, Airport Department
SUBJECT: Santa Barbara Airport Master Plan Update
RECOMMENDATION:

That Council receive a briefing on the Santa Barbara Airport Master Plan Update.

EXECUTIVE SUMMARY:

Santa Barbara Airport (SBA) staff will provide an update to City Council on the progress of the Master Plan Update (MPU). This informational item is the mid-point of the MPU process and an invitation to participate in the future of the SBA and possible new development projects. An informational meeting was held with the Airport Commission on March 6, 2024, and a Public Workshop was also held on March 7, 2024. The draft plan will be reviewed in the Fall of 2024 and the City Council (Council) and Airport Commission will be the deciding bodies on the final draft.

DISCUSSION:

SBA is a “small hub” airport currently served by United, Alaska, American, and Southwest airlines and their affiliates. Delta Airlines will return to SBA in June 2024. Since the new Airline Terminal opened in August 2011, SBA has experienced approximately 40 percent growth in enplanements (i.e. commercial passenger boardings).

SBA’s capital project program is “demand based,” i.e. development occurs in response to reasonably anticipated demand for facilities. In 2012, an aviation forecast was prepared in support of the 2017 Airport Master Plan which identified growth in commercial aviation at SBA reaching 657,000 annual enplanements by the year 2032.

While the most recent Santa Barbara Airport Master Plan (AMP) was completed in 2017, Federal Aviation Administration (FAA) guidance encourages updating Airport Master Plans periodically (5-10 years). Such updates account for changes in conditions and operations, such as the recent change in fleet mix from regional jets to widebody jets at SBA, and to ensure that the document is responsive to current and forecasted needs.

Agenda Item No. 13
File Code No. 560.09
Council Agenda Report
Santa Barbara Airport Master Plan Update
March 12, 2024

In 2022, the FAA’s Terminal Area Forecast (TAF) estimated SBA exceeding 668,777 annual enplanements in 2026. Thus, the most recent TAF indicates that the 2017 AMP build-out figure of 657,000 annual enplanements may be exceeded by 2026. SBA initiated a Master Plan Update in 2022 to account for additional growth that is currently outpacing the 2017 AMP and the most recent FAA TAF.

Airport Master Plan Background
An AMP evaluates an airport’s needs over a 20-year planning period for airfield, terminal areas, and landside facilities. The goal is to document the orderly development of facilities essential to meet an airport’s needs, in accordance with FAA standards, and in a manner complementary with community interests. The plan results in a 20-year development for a financially resilient facility, reflective of the updated Airport Capital Improvement Plan and graphically depicted by the Airport Layout Plan drawings. An approved plan shows how an airport will satisfy FAA design standards and seek project funding eligible under the respective federal and state airport aid programs.

An MPU was included in the Fiscal Year 2022 Airport Capital Improvement Plan, which is 90.66% funded by FAA. A Request for Qualifications was issued by SBA staff in February 2022. Two proposals were received in March 2022, and interviews were held with both qualified firms in April 2022. Consultant interviews were held with a panel of Airport staff, which unanimously agreed to select Mead and Hunt, Inc. based on their qualifications and proposed team; they began work in July 2022 following Council approval. An update on Airport Capital Improvements and the MPU was presented to Council in August 2022.

Project Update
Technical Progress
The MPU was initiated by data gathering and site visits by Mead and Hunt to SBA in August 2022. This data included topographic and environmental surveys and baseline information on existing facilities. In addition, operational data was gathered related to commercial and general aviation at SBA, as well as financial information and facility conditions.

Based on data gathered, and new 2022 TAF data from FAA, Mead and Hunt created a draft forecast chapter of the MPU, which will serve as the basis for planned future improvements over the next 20 years. The draft forecast chapter was reviewed and approved by FAA after it was made publicly available for review and comment in March 2023.

Mead and Hunt also provided a draft Environmental Conditions chapter, based on information gathered by their subconsultant Rincon Environmental. Additional future deliverables for the MPU include: an Archaeological report; an Airport Recycling, Reuse, and Waste Reduction Plan; a Facility Requirement memorandum; an Alternatives working Council Agenda Report
Santa Barbara Airport Master Plan Update
March 12, 2024

paper; a Financial Feasibility Analysis and Facilities Implementation Plan; an Aircraft Noise Analysis; and a revised Airport Layout Plan. All of these deliverables will be part of the MPU and submitted to the FAA for review and approval.

Mead and Hunt are coordinating closely with simultaneous projects at SBA, which include the terminal addition and parking structure conceptual design, the Fixed Based Operator (FBO) redevelopment project, the Sea Level Rise vulnerability assessment and adaption plan, the Master Drainage Plan Update, and more.

Currently, Mead and Hunt plans to present the preferred development alternatives and ultimate development concept developed from the facility requirements analysis of the MPU following a series of input meetings in April 2023 and November 2023. The presentation will focus on the major changes recommended for the Airport over the next 20 years. Such changes include a preferred alternative for the ultimate runway configuration of a dual runway system with the closure of Runway 15L/33R, as the Airport is not eligible for future FAA funding for three runways. In addition, the preferred alternative for the taxiway system reflects geometric changes and improvements associated with a runway system with a single crosswind runway. The MPU also considers additional aircraft hangars, vertiports, a parking garage, fuel storage improvements, and a long-term terminal reconfiguration to address the long-term demand of 1.1 million enplaned passengers towards the end of the 20-year planning period.

The presentation will also include rough order-of-magnitude planning level cost estimates for the proposed alternatives and the overall ultimate development concept. The initial cost estimates will be presented in 2024 dollars. The timing of project implementation and associated cost adjustments will occur in the next phase of the MPU.

Lastly, the MPU process is guided by FAA requirements, one of which is to conduct a noise analysis that compares baseline (existing conditions) noise contours to projected future noise contours. The study will use the FAA’s required noise modeling software, the Aviation Environmental Design Tool (AEDT), to model aircraft operations into and out of SBA. The computer model inputs will be based on the baseline and FAA-approved forecasted activity levels for 20 years into the future. Like topographical maps showing the elevation of terrain in an area, these noise contours are useful for comparing aircraft noise exposure throughout an airport community. The baseline and future sets of noise contours will be compared to each other to see how noise is projected to change with potential future improvements and changes in aircraft operations.

The noise analysis presented for the MPU is a cumulative metric. Cumulative noise metrics have been developed to assess community response to noise. They are useful because these scales attempt to include the loudness and duration of the noise, the total number of noise events, and the time of day these events occur into one rating scale. The FAA has approved the usage of the Community Noise Equivalent Level (CNEL) metric in California for land use compatibility analysis. CNEL, expressed in dB, is the annual, 24- hour average sound level, obtained from the accumulation of all aircraft operations, with the addition of a 5-decibel penalty added to noise events occurring in the evening (7 p.m.

Council Agenda Report
Santa Barbara Airport Master Plan Update
March 12, 2024

to 10 p.m.) and a 10-decibel penalty added to nighttime noise events (10 p.m. to 7 a.m.).

The 5 and 10 decibel penalty for evening and nighttime aircraft operations accounts for the fact that noise events during the evening and night hours are more intrusive when ambient levels are lower, and people are trying to sleep. The 24-hour CNEL is annualized to reflect noise generated by aircraft operations for an entire year and is identified by noise contours showing levels of aircraft noise.

Mead and Hunt will explain and present the noise contours to the committee members, Councilmembers, commissioners, and the general public.

Stakeholder Engagement
In September 2022, a series of meetings were held with various SBA and community stakeholders. These meetings were conducted in person at SBA and included representatives from the City of Goleta, Visit Santa Barbara, UCSB, Santa Barbara County, Santa Barbara Channelkeeper, SBA commercial and general aviation representatives, and more. The intent of the stakeholder meetings was to gather feedback on the socioeconomic factors that influence the Airport and vice versa. In addition, feedback was collected specifically on the SBA facilities and where improvements could be made. The stakeholder groups were also asked to provide feedback on environmental considerations, other trends, and possible impacts related to SBA.

Based on the participation from the August 2022 preliminary stakeholder engagement, two working committees were formed: a Community Input Committee (CIC), and a Technical Input Committee (TIC). Working meetings were held with both committees in October 2022 and valuable specific feedback was received from a Strengths Weaknesses Opportunities and Threats exercise facilitated by Mead and Hunt.

At the request of FAA, SBA made the draft forecast chapter publicly available on the SBA website in early 2023. The availability was advertised in City News in Brief, Santa Barbara News-Press, and Voice Magazine, and the interested parties list for the MPU, in both English and Spanish. Additional CIC and TIC meetings were held in April 2023 to assess facility requirements and an update was provided to the Planning Commission and the Airport Commission. Additionally, a hybrid Master Plan Update Public Meeting was held in April 2023.

Additional meetings were held with the CIC and TIC in November 2023 to review draft Alternatives, facility requirements, and gather feedback. An interim update was also provided to the Airport Commission in November 2023.

BUDGET/FINANCIAL INFORMATION:

The FAA, under authorization from the United States Congress, distributes Airport Improvement Program funds each year. The FAA grants fund will cover 90.66% of City staff time as well as consultant costs for the MPU.

Council Agenda Report
Santa Barbara Airport Master Plan Update
March 12, 2024

SUSTAINABILITY IMPACT:

The Santa Barbara General Plan focuses on a stated mission statement of “Living Within Our Resources” and stresses sustainability for development (City of Santa Barbara 2011).

Also, a guiding principle of the 2017 AMP and the MPU is to support the sustainable design of Airport facilities and the wise use of resources. The MPU will be consistent with the Santa Barbara General Plan and will incorporate the guiding principles throughout the development of alternatives. The MPU will also support the policies of the Local Coastal Program for that portion of the Coastal Zone encompassing the Santa Barbara Municipal Airport that are protective of the natural resources abundant in Airport and Goleta Slough.

Also, the MPU will incorporate updated forthcoming sea-level rise data into the alternatives and will examine aircraft electrification and sustainable aviation fuels. The MPU will also address known and foreseeable environmental challenges that may complicate projects, which will facilitate sustainable project implementation. Lastly, the MPU will update the existing SBA Recycling, Reuse, and Waste Reduction Plan.

A copy of the contract may be requested from the Airport Department for public review by contacting [email protected].

ENVIRONMENTAL REVIEW:

The projects and alternatives identified in the 2017 Airport Master Plan were included in the adopted 2017 Airport Master Plan Environmental Impact Report. The MPU, and any new projects or alternatives will be subject to additional California Environmental Quality Act (CEQA) review. Any projects that are selected for development as part of the MPU will be subject to the National Environmental Policy Act (NEPA), as well as the California Coastal Act.

PREPARED BY: Sara Iza, AICP, Airport Land Development Manager SUBMITTED BY: Chris Hastert, CM, Airport Director
APPROVED BY: City Administrator’s Office

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: March 12, 2024
TO: Mayor and Councilmembers
FROM: Downtown Team Division, Public Works Department
SUBJECT: Establishing Fees for the Citywide Parklet Program [Resolution] RECOMMENDATION:

That Council adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Establishing Fees for the Citywide Parklet Program.

DISCUSSION:

In response to the COVID-19 pandemic, the City of Santa Barbara (City) adopted successive ordinances to relax permitting requirements and allow businesses to expand operations into the Public Right of Way (ROW). The authorization adopted pursuant to Ordinance No. 6055, the Economic Recovery Extension and Transition Ordinance, expired on December 31, 2023.

On December 12, 2023, the Council adopted Ordinance 6134, adding Chapter 9.180 to the Municipal Code to authorize and regulate parklets citywide. The Council further directed the City Attorney to prepare a resolution establishing fees to process and license parklets.

Administration and License Issuance Process
The Public Works Director is responsible for the administration and enforcement of the new chapter, including issuing parklet licenses (Section 9.180.080.). The process for obtaining a license is specified in Section 9.180.110. To obtain a parklet license, an owner must first request a pre-application review by the Public Works Department. The purpose of the review is to advise the owner of all the applicable requirements and provide preliminary advice on whether a parklet is feasible at the proposed location.

Following preliminary review, the owner may file an application for a license with the Public Works Department. If the Public Works Department determines that the parklet meets all of the location and other mandatory requirements, then the application will be referred to the Community Development Department for design review. Further, the applicant will be advised of the need to apply for a Coastal Development Permit (CDP) when a parklet is proposed in the Coastal Zone (Section 9.180.130). This early review by Agenda Item No. 14
File Code No. 530.04
Council Agenda Report
Establishing Fees for the Citywide Parklet Program [Resolution] March 12, 2024

the Public Works Department will ensure that only those parklets that meet the location and other mandatory requirements will be processed by Community Development. This early review by the Public Works Department will ensure that only parklets meeting the location and other mandatory requirements will be processed by Community Development. Following design review, and coastal permitting if required, the application will be returned to the Public Works Department for final issuance of a parklet license.

A parklet license will take the form of an agreement approved by the City Attorney. It will include all terms and conditions for construction, operation, and maintenance of the parklet. A license will have a duration of up to five years as determined by the Public Works Director and is renewable. A licensee must pay an annual license fee, similar to rent, in an amount established by a City Council resolution (Sections 9.180.110 D,

9.180.150, 9.180.060.). There is no vested right to a parklet, and a parklet license does not create any vested right. Parklets are considered temporary use of public property (Section 9.180.170.).

Processing and Licensing Fees
Staff recommends the following fees for the processing of parklet applications and the issuance of parklet licenses. Recommended fees were determined based on an estimate of staff time required to process the application and a review of existing fees for similar City programs. Standard planning and design review fees will also be required.

Public Works Parklet Licensing Fees
Fee Name Applies To Amount
Preliminary Application Fee All Parklets $514
Parklet License Application Fee All Parklets $2,500
Annual Parklet License Fee All Parklets $24/sq ft/year
Community Development Fees
Fee Name Applies To Amount
CDP (Reduced) Coastal Zone $5,535
Design Review Fee* HLC/ABR $357-$693
Environmental Review Fee* All Parklets $435
Mailing Fee* All Parklets $199 x 3
Fire Code Compliance* All Parklets $263
*Existing Fee
Council Agenda Report
Establishing Fees for the Citywide Parklet Program [Resolution] March 12, 2024

 Preliminary Application Fee: Staff recommends a fee of $514, which mirrors Community Development’s Preliminary Application Fee for Outdoor Dining on Private Property.
 Parklet License Application Fee: Staff recommends a Parklet License Application Fee of $2,500 to account for the staff time and resources required to review proposed parklet plans for compliance with engineering and traffic safety requirements.
 Parklet License Fee: Staff recommends an annual license fee equal to that of the Outdoor Business Facility License program of $2 per square foot per month. Fees are to be paid on an annual basis of $24 per square foot per year.  Coastal Development Permit: Based on an estimate of staff review time, staff concluded that these projects would take significantly less time than the standard PLN/CDP review, given the anticipated similarities between outdoor dining proposals and limited coastal issues. Staff is proposing a reduced CDP fee of $5,535 (currently, the CDP fee for this type of Program would be $15,666).

However, additional standard fees for environmental review, mailed noticing, Encroachment Permit, and design review, etc., will also be required.

BUDGET/FINANCIAL INFORMATION:

Council approved a reduced CDP fee of $5,535 for outdoor dining on private property at the October 3, 2023, meeting. This new CDP Outdoor Dining on Private Property fee of $5,535 was calculated to recover the full cost of services provided by the Community Development Department. In discussion with Community Development staff, it was determined that this fee would be appropriate for parklets in the public ROW. As of the Pre-Application deadline of February 1, 2024, 17 businesses submitted preliminary applications, nine of which are in the Coastal Development Zone. Any additional salary costs incurred as a result of the new and increased workload for Community Development staff are anticipated to be fully offset by revenue collected from the proposed CDP fee, in line with the City’s cost recovery and revenue policy. Additionally, the $514 preapplication fee and $2,500 license application fee were developed to cover costs incurred by Public Works during the review and issuance process. The proposed $24 per square foot annual fee would cover use of the public ROW for private business activity as well as ongoing staff costs to implement and manage the Program.

ENVIRONMENTAL REVIEW:

At its meeting on October 17, 2023, Council determined that the Citywide Parklet Program is categorically exempt from California Environmental Quality Act (CEQA) under CEQA Guidelines Sections 15301 and 15303 and directed the filing of a notice of exemption.

Council Agenda Report
Establishing Fees for the Citywide Parklet Program [Resolution] March 12, 2024