CITY OF SANTA BARBARA
CITY COUNCIL
Randy Rowse
Mayor
Mike Jordan
Mayor Pro Tempore
Kelly McAdoo
City Administrator
Mike Jordan
Ordinance Committee Chair
Sarah J. Knecht
City Attorney
Alejandra Gutierrez
Finance Committee Chair
Eric Friedman
Meagan Harmon
Oscar Gutierrez
Kristen W. Sneddon
City Hall
735 Anacapa Street
http://www.SantaBarbaraCA.gov
MAY 21, 2024, 2:00 PM
AGENDA
IN-PERSON PUBLIC COMMENT: At the beginning of each meeting of the City Council, Finance Committee, or Ordinance Committee, any member of the public may address the City Council concerning any item not on the Council's agenda. Any person wishing to make such address should first complete and deliver a "Request to Speak" form prior to the time that public comment is taken up by the City Council. Each speaker will be given a total of 3 minutes to address the Council. Pooling of time is not allowed during general public comment. The time allotted for general public comment at the beginning of the 2:00 p.m. session is 30 minutes.
Any member of the public who did not speak during the 2:00 p.m. session but who submitted a request to do so during the 2:00 p.m. 30 minute session may do so at the end of the meeting when the additional “Public Comment (If Necessary)” is announced. The City Council, upon majority vote, may decline to hear a speaker on the grounds that the subject matter is beyond their jurisdiction.
REMOTE PUBLIC COMMENT: Members of the public wishing to speak must “raise their hand” in the Zoom platform by selecting the virtual hand icon when their item is called. The keyboard shortcut for this is Alt+Y for Windows and Option+Y for Macs. City staff will activate the speaker’s microphone when the speaker’s name is called. The speaker will then need to unmute themselves. The keyboard shortcut for this is Alt+M for Windows or Command-Shift-A for Macs.
HOW TO REMOTELY OBSERVE AND/OR SPEAK LIVE AT A MEETING
Web: https://santabarbaraca-gov.zoom.us/webinar/register/WN_JJS2kazqRyu2i83tshCkPw (Participation via Zoom)
Telephone: Dial 1-669-900-6833, Enter Webinar ID: 894 2384 2846 (press *9 to raise/lower hand; press *6 to mute/unmute) Online Streaming: Council meetings are streamed live at www.SantaBarbaraCA.gov/CAP TV: Each regular City Council meeting is broadcast live in English and Spanish on City TV Channel 18 and rebroadcast in English on Wednesdays and Thursdays at 7:00 p.m. and Saturdays at 8:00 a.m., and in Spanish on Sundays at 3:00 p.m.
Each televised Council meeting is closed captioned for the hearing impaired. Check the City TV program guide at www.santabarbaraca.gov/citytv for rebroadcasts of Finance and Ordinance Committee meetings.
WRITTEN PUBLIC COMMENT: Public comments may also be submitted via email to [email protected] prior to the beginning of the Council Meeting. All public comments submitted via email will be provided to City Council and will become part of the public record.
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ORDER OF BUSINESS: Regular meetings of the Finance Committee and the Ordinance Committee begin at 12:00 p.m. The regular City Council meeting begins at 2:00 p.m. in the Council Chambers at City Hall.
REPORTS: Copies of the reports relating to agenda items are available for review at http://www.SantaBarbaraCA.gov/CAP.In accordance with state law requirements, this agenda generally contains only a brief general description of each item of business to be transacted or discussed at the meeting. Should you wish more detailed information regarding any particular agenda item, you are encouraged to obtain a copy of the Council Agenda Report (a "CAR") online at the City's website (http://www.SantaBarbaraCA.gov/CAP). Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are posted to the City’s website as soon as reasonably feasible.
CONSENT CALENDAR: The Consent Calendar is comprised of items that will not usually require discussion by the City Council. A Consent Calendar item is open for discussion by the City Council upon request of a Councilmember, City staff, or member of the public. Items on the Consent Calendar may be approved by a single motion. Should you wish to comment on an item listed on the Consent Agenda, after turning in your "Request to Speak" form, you should come forward to speak or raise your hand in Zoom at the time the Council considers the Consent Calendar.
SPANISH INTERPRETATION: If you need interpretation of your communications to Council from Spanish into English, please contact the City Clerk’s Office at 564-5309 or by email at [email protected]. If possible, notification of at least 48 hours will usually enable the City to make arrangements.
INTERPRETACIÓN EN ESPAÑOL: Si necesita una interpretación del español al inglés, para sus comunicaciones al Consejo, comuníquese con la Oficina del Secretario Municipal al 564-5309, o por correo electrónico a [email protected]. Si es posible, la notificación de al menos 48 horas generalmente permitirá a la Ciudad hacer los arreglos.
AMERICANS WITH DISABILITIES ACT: If you need auxiliary aids or services or staff assistance to attend or participate in this meeting, please contact the City Administrator's Office at 564-5305 or by email at [email protected]. If possible, notification at least 48 hours prior to the meeting will usually enable the City to make reasonable arrangements. For those who need accessibility accommodation in using the “raise hand” function and/or registering to participate in the Zoom session, please contact the Clerk’s office by 5:00 p.m. the day before the meeting for assistance. Additionally, a speaker may email [email protected] by 5:00 p.m. the day before a meeting, stating which item they wish to speak on. Specialized services, such as sign language interpretation or documents in Braille, may require additional lead time to arrange. 05/21/2024 Santa Barbara City Council Final Agenda Page 1 MAY 21, 2024 AGENDA
FINANCE COMMITTEE MEETING - 12:00 P.M. IN THE DAVID GEBHARD PUBLIC MEETING ROOM, 630 GARDEN STREET (120.03)
1. Subject: Loan to Housing Authority for $5,000,000 for Development of Property Located at 200 North La Cumbre Road (120.03)
Recommendation: That Finance Committee consider and recommend that City Council:
A. Introduce and subsequently adopt, by reading of title only, an Ordinance of the Council of the City of Santa Barbara Approving a Loan Agreement with the Housing Authority of the City of Santa Barbara in the Amount of $5,000,000 for Development of the Real Property Located at 200 North La Cumbre Road to Be Used for Permanent Affordable Housing, to Be Secured by a Deed of Trust and a 90-Year Affordability Control Covenant Imposed on Real Property and Authorizing the Community Development Director to Execute Such Agreements, Subject to Approval as to Form by the City Attorney, as Necessary; and
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 23-076 Adopting the Budget for Fiscal Year 2024, to Approve an Increase in Fiscal Year 2024 Expenditure Appropriations in the Affordable Housing Fund in the Amount of $5,000,000 Funded by Affordable Housing Fund Reserves to Fund a Loan Agreement with the Housing Authority of the City of Santa Barbara for Development of Real Property Located at 200 North La Cumbre Road.
2. Subject: Fiscal Year 2024 Third-Quarter Review (120.03) Recommendation: That Finance Committee:
A. Receive a report from staff on the status of revenues and expenditures in relation to budget for the nine months ended March 31, 2024; B. Receive the Fiscal Year (FY) 2024 Interim Financial Statements for the nine months ended March 31, 2024;
C. Recommend that Council approve the proposed Third-Quarter (Q3) adjustments to FY2024 revenue and expenditure appropriations as detailed in the attached schedule of Proposed Q3 adjustments; and D. Recommend that Council adopt a Resolution of the Council of the City of Santa Barbara Amending Resolution 23-081, the Position Salary Control 05/21/2024 Santa Barbara City Council Final Agenda Page 2 Resolution for Fiscal Year 2024, to Amend the Established Salary for Positions as Listed and to Establish Classifications Listed.
REGULAR CITY COUNCIL MEETING - 2:00 P.M.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
CEREMONIAL ITEMS
1. Subject: National Public Works Week May 19-25, 2024 (120.04)
CHANGES TO THE AGENDA
CONSENT CALENDAR
2. Subject: Minutes (000.00)
Recommendation: That Council waive reading and approve the minutes for the special meetings of January 22, 2024, January 23, 2024, and January 30, 2024; and the regular meetings of January 23, 2024, January 30, 2024, and April 30, 2024.
3. Subject: Correction of Inadvertent Codification Errors Regarding Just Cause Tenant Protection, and Street Improvement and Permitting Requirements [Ordinance Adoption] (160.01)
Recommendation: That Council adopt, by reading of title only, an Ordinance of the Council of the City of Santa Barbara Correcting Inadvertent Codification Errors Relating to Ordinance No. 6139 Regarding Just Cause Tenant Protection, and Ordinance No. 6143 Regarding Street Improvement and Permitting Requirements.
4. Subject: Increase the City Administrator's Contracting Authority and Increase the Competitive Threshold for the Purchase of Goods and Services [Ordinance Adoption] (340.02)
Recommendation: That Council adopt, by reading of title only, an Ordinance of the Council of the City of Santa Barbara Amending the Santa Barbara Municipal Code Sections 4.52.060 and 4.52.070 to Update Monetary Thresholds and Adding Section 4.52.072 to Authorize Best Value Competitive Contracting for Goods and Services.
05/21/2024 Santa Barbara City Council Final Agenda Page 3
5. Subject: Records Destruction for the Waterfront Department [Resolution] (570.03)
Recommendation: That Council adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Relating to the Destruction of Records Held by the Waterfront Department in the Harbor Operations and Business Divisions.
6. Subject: Fiscal Year 2024 Third-Quarter Review [Resolution] Recommendation: That Council:
A. Receive a report from staff on the status of revenues and expenditures in relation to budget for the nine months ended March 31, 2024; B. Accept the Fiscal Year (FY) 2024 Interim Financial Statements for the nine months ended March 31, 2024;
C. Approve proposed Third-Quarter (Q3) adjustments to FY2024 revenue and expenditure appropriations as detailed in the attached schedule of Proposed Q3 adjustments; and
D. Adopt a Resolution of the Council of the City of Santa Barbara Amending Resolution 23-081, the Position Salary Control Resolution for Fiscal Year 2024, to Amend the Established Salary for Positions as Listed and to Establish Classifications Listed.
7. Subject: California Encampment Resolution Fund Subrecipient Agreement with County of Santa Barbara [Resolution; Agreement] (660.04) Recommendation: That Council:
A. Authorize the Community Development Director to execute a subrecipient agreement between the County of Santa Barbara and the City of Santa Barbara to receive $1,488,820 in California Encampment Resolution Funds (CERF) made available by the State of California; and
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 23-076 Adopting the Budget for Fiscal Year 2024, to Approve an Increase in Fiscal Year 2024 Revenue Appropriation and Expenditure Appropriation in the Community Development Miscellaneous Grants Fund in the Amount of $1,488,820 Funded by a California Encampment Resolution Funds (CERF) Grant.
8. Subject: April 2024 Investment Report (260.02)
Recommendation: That Council accept the April 2024 Investment Report. 05/21/2024 Santa Barbara City Council Final Agenda Page 4
9. Subject: Cachuma Conservation Release Board Fiscal Year 2025 Budget Ratification (540.03)
Recommendation: That Council ratify the Cachuma Conservation Release Board’s Fiscal Year 2025 Budget, with the City’s proportional share not to exceed $588,263.
10. Subject: Increase of Purchase Order for Pilot Control Lighting Upgrade at Santa Barbara Airport (560.04)
Recommendation: That Council authorize the Airport Director to increase Purchase Order No. 32401240 with ADB Safegate Americas, LLC, in the amount of $13,096, to approve expenditures for extra work for the Pilot Control Lighting Upgrade at Santa Barbara Airport, and approve additional expenditures up to $11,097 to cover any cost increases resulting from additional work, for a total project expenditure authority of $122,068.
11. Subject: Best Interest Waiver with UtiliQuest for Water and Wastewater Utility Locating and Marking Services (540.01)
Recommendation: That Council:
A. Waive the formal bid procedures as authorized by Santa Barbara Municipal Code 4.52.070 (L & K);
B. Authorize the General Services Manager to issue annual purchase orders to UtiliQuest, LLC, for underground utility locating and marking services for Water Distribution for a base amount of $280,085, and for Wastewater Collections for a base amount of $197,676 for services in Fiscal Year 2025, and authorize the Public Works Director to approve extra services for up to an additional ten percent for each;
C. Authorize the General Services Manager to issue annual purchase orders to UtiliQuest, LLC, for underground utility locating and marking services for Water Distribution and Wastewater Collections, respectively for four subsequent years beginning in Fiscal Year 2026 at a 2% annual increase over the amount authorized for each in the prior year, and authorize the Public Works Director to approve extra services annually up to an additional ten percent for each; and
D. To align this purchase order with the fiscal year, authorize covering the costs to complete Fiscal Year 2024, in an amount not to exceed $42,300 for Water Distribution and $17,700 for Wastewater Collections. These services will be rendered between May 21, 2024, through June 30, 2028, in 05/21/2024 Santa Barbara City Council Final Agenda Page 5 amounts not to exceed the amount set aside for this purpose in the budget adopted by Council in subsequent fiscal years.
CONSENT PUBLIC HEARING
12. Subject: Renewal of Levy for Fiscal Year 2025 for the Wildland Fire Suppression Assessment District [Resolution] (520.03)
Recommendation: That Council adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Declaring its Intention to Continue Vegetation Road Clearance, Implementation of a Defensible Space Inspection and Assistance Program, and Implementation of a Vegetation Management Program Within the Foothill and Extreme Foothill Zones; Declaring the Work to be of More Than General or Ordinary Benefit and Describing the District to be Assessed to Pay the Costs and Expenses Thereof; Approving the Updated Engineer’s Report; Confirming Diagram and Assessment; and Ordering Continuation of the Wildland Fire Suppression Assessment District for Fiscal Year 2025.
REPORT FROM THE FINANCE COMMITTEE
PUBLIC COMMENT
PULLED CONSENT ITEMS
COUNCILMEMBER COMMITTEE ASSIGNMENT REPORTS
CITY COUNCIL ADMINISTRATIVE AND ATTORNEY REPORTS
FINANCE DEPARTMENT
13. Subject: Fiscal Year 2025 Recommended Enterprise, Internal Service and Special Revenue Funds Operating and Capital Budget (230.05) Recommendation: That Council hear a presentation from the Enterprise Fund and Internal Service Fund Departments, Enterprise and Internal Service Fund Capital Expenditures, and Special Funds regarding their Fiscal Year 2025 Recommended Budget.
COUNCIL AND STAFF COMMUNICATIONS
COUNCILMEMBER ENGAGEMENTS
PUBLIC COMMENT (IF NECESSARY)
ADJOURNMENT