Santa Barbara City Council
June 4, 2024

Attachment 3
Hourly Rate Classes
Effective 7/01/2023
Revised 6/04/2024
MUNIS 17 MUNIS 18 Hourly Rate
7045 8037 Grounds Maintenance Worker II $28.5303
7046 8038 Heavy Equipment Tech $37.6295
7047 8039 Housing Programs Specialist $45.0306
7411 8322 Housing Project Planner $48.2871
7048 N/A Human Resources Analyst II $50.7565
7416 8325 Human Resources Technician $37.4424
7023 8017 Information Technology Technician I $31.4451
7024 8018 Information Technology Technician II $34.2275 7049 N/A Law Clerk $34.8283
7050 N/A Legal Administrative Assistant I $29.8390
7051 N/A Legal Administrative Assistant II $36.0656
7052 8040 Librarian I $34.4403
7053 8041 Librarian II $37.8637
7054 8042 Library Assistant I $25.8127
7055 8043 Library Assistant II $26.8635
7057 8045 Library Systems Technician I $31.4451
7056 8044 Library Technician $28.6627
7005 N/A Litigation Paralegal $36.7926
7058 8046 Mail Services Specialist $21.9579
7061 8049 Maintenance Crew Leader $33.7202
7059 8047 Maintenance Worker I $24.2612
7060 8048 Maintenance Worker II $28.6019
7417 8326 Marketing Coordinator $42.4146
7022 8016 Network Analyst $46.7642
7063 8051 Office Specialist I $22.5122
7064 8052 Office Specialist II $24.7502
7067 8055 Outreach Coordinator $39.3573
7066 8054 Painter $33.8267
7068 8056 Parking Coordinator $36.1577
7072 8060 Planning Technician I $34.5705
7071 8059 Planning Technician II $37.4424
7073 8061 Plumber $35.8523
7070 8058 Project Engineer I $49.4891
7075 8063 Project Engineer II $54.4082
7077 8065 Project Planner $48.2871
7078 8066 Public Works Inspector I $36.6102
7397 8310 Real Property Agent $44.8066
7080 8068 Records Technician $28.6019
7382 8306 Recreation Coordinator $33.7766
7082 8070 Recreation Program Leader $23.9006
7083 8071 Recreation Specialist $27.9449
7081 8069 Recycling Educator $34.2275
7084 8072 Rental Housing Mediation Specialist $37.0707
7085 N/A Risk Analyst II $50.7565
7091 8078 Senior Commission Secretary $33.2998
7086 8073 Senior Custodian $25.6293
7035 8028 Senior Electronics/Communications Technician $41.7988 7033 8027 Senior Engineering Technician $39.8712
7087 8074 Senior Grounds Maintenance Worker $29.6917
7088 8075 Senior Library Technician $31.3551
7089 8076 Senior Maintenance Worker $32.0798
7076 8064 Senior Network/Applications Analyst $50.4769
7455 8358 Senior Plan Check Engineer $56.1593
7380 8303 Senior Plans Examiner $50.8279
7090 8077 Senior Real Property Agent $51.5216
7092 8079 Stock Clerk $25.2488
7094 8081 Survey Technician I $31.7602
7093 8080 Survey Technician II $34.5705
7096 8083 Traffic Technician I $31.4451
7097 8084 Traffic Technician II $34.5705
7100 8087 Transportation Engineering Associate $45.7091 7098 8085 Tree Trimmer I $26.0159
7099 8086 Tree Trimmer II $29.1780
7101 8088 Vehicle Services Assistant $25.7576
7104 8091 Water Resources Specialist $43.7033
7379 8304 Water Resources Technician $34.2275
7102 8089 Welder/Fabricator $34.4500
Hourly Assignment to "Regular" Classes

Hourly Rate Classes
Effective 7/01/2023
Revised 6/04/2024
MUNIS 17 MUNIS 18 Range
7006 8003 Airport Operations Specialist $34.6342
7462 8366 Airport Police Officer $49.5212
7463 8367 Airport Police Officer II $54.2103
7352 8287 Harbor Patrol Officer $46.9442
7354 8289 Lab Analyst I $40.4221
7069 8057 Park Ranger $37.7497
7356 8291 Treatment Plant Technician $37.2272
7349 8284 Wastewater Treatment Plant OIT $34.4016
7350 8285 Wastewater Treatment Plant Operator III $48.0251 7351 8286 Water Distribution Operator Technician II $38.1731 7458 8360 Water Meter Technician II $34.7213
7355 8290 Water Treatment Plant OIT $34.4026
7353 8288 Water Treatment Plant Operator II $43.2779
7450 8354 Water Treatment Plant Operator III $48.0228
MUNIS 17 MUNIS 18 Range
7390 N/A Police Chief $112.5941 - $136.8592
MUNIS 17 MUNIS 18 Range
7357 N/A Police Lieutenant $78.1240 - $94.9602
MUNIS 17 MUNIS 18 Range
7359 N/A Police Officer $49.4096
7361 N/A Police Officer- Entry $46.7718
MUNIS 17 MUNIS 18 Range
7388 N/A EMD Dispatcher $44.0130
7395 N/A Identification Technician $41.4583
7360 N/A Parking Enforcement Officer $28.9188
7358 N/A Public Safety Dispatcher II $34.4852
7362 N/A Police Property/Evidence Assistant $29.2402
7391 N/A Police Property/Evidence Technician $34.4718
7363 N/A Police Records Specialist $28.7186
7364 N/A Police Technician $27.5417
MUNIS 17 MUNIS 18 Range
7432 N/A Fire Inspector II $46.3617
19 SBCEA Treatment & Patrol
21 Police Chief
Hourly Assignment to "Regular" Classes
23 Police Management
24 Police Sworn
39 Fire Non-Sworn
29 Police Non-Sworn

Hourly Rate Classes
Effective 7/01/2023
Revised 6/04/2024
MUNIS 17 MUNIS 18 Classification Department Hourly Rate 7461 8363 Administrative Investigator Human Resources $65.30 7220 N/A Airport Marketing Assistant Airport $16.95
7219 8205 Airport Operations Intern Airport $16.00
7394 8309 Airport Services Coordinator Airport $33.44
7221 8206 Airport Traffic Aide Airport $16.00
7218 8204 Alternative Transportation Planner Public Works $41.26 7396 N/A ARCON Instructor Police $48.87
7225 N/A Assistant PAL Coordinator I Police $16.00
7222 N/A Assistant PAL Coordinator II Police $18.78
7224 8207 Assistant Park Planner Parks & Recreation $24.16 7223 N/A Assistant to Council I City Council $16.00
7270 N/A Assistant to Council II City Council $16.41
7271 N/A Assistant to Council III City Council $18.78
7226 8208 Automotive Parts Aide Public Works $19.76
7227 N/A Background Investigator Police $48.87
7145 8132 Beach Lifeguard I Parks & Recreation $23.53
7146 8133 Beach Lifeguard II Parks & Recreation $24.71
7147 8134 Beach Lifeguard III Parks & Recreation $25.94 7228 8209 Cannoneer Waterfront $23.07
7229 N/A CAO Special Projects Manager CAO $58.86
7240 N/A CAO Intern CAO $16.00
7243 N/A City Council Intern City Council $16.00
7425 8334 City Programs Intern I Various $16.40
7426 8335 City Programs Intern II Various $18.58
7427 8336 City Programs Intern III Various $20.76
7428 8337 City Programs Intern IV Various $21.86
7429 8338 City Programs Intern V Various $24.04
7430 8339 City Programs Intern VI Various $25.14
7431 8340 City Programs Intern VII Various $27.33
7253 8222 City TV Production Aid Lead Admin Services $18.38 7251 8220 City TV Production Aide I Admin Services $16.00 7252 8221 City TV Production Aide II Admin Services $17.59 7250 8219 City TV Production Intern Admin Services $16.00 7135 8122 Clerical Assistant Various $16.00
7234 8211 Commercial Driver Trainer Public Works $28.03 7217 N/A Community Services Liaison Police $18.03
7384 N/A Community Services Officer Police $24.00
7235 8212 Creeks Resources Technician Parks & Recreation $27.48 7236 8213 Database Specialist Public Works $21.53
7237 N/A Development Manager Library $35.08
7238 N/A Dispatch Training Coordinator Police $46.71
7239 8214 Diver Waterfront $23.07
7399 8311 Downtown Ambassador I Public Works $19.00
7400 8312 Downtown Ambassador II Public Works $21.63
7451 8355 Downtown Ambassador III Public Works $24.84
7413 N/A Elections Advisor Admin Services $110.86
7412 N/A Elections Assistant Admin Services $26.40
7392 N/A EMD Auditor Police $53.63
7275 N/A EMS Nurse Educator Fire $85.30
7245 8215 Extension Aide Library $18.65
7246 N/A Facilities Project Manager Public Works $38.29 7436 8344 Facility Monitor I - Weekday Parks & Recreation $22.35 7437 8345 Facility Monitor II - Weekday Parks & Recreation $23.47 7438 8346 Facility Monitor III - Weekday Parks & Recreation $24.64 7381 N/A Financial Systems Analyst Admin Services $53.86 7247 8216 Fire Public Education Assistant Fire $16.77
7231 N/A Fire Service Mutual Aide Specialist I Fire $39.35 7232 N/A Fire Service Mutual Aide Specialist II Fire $54.28 7230 N/A Fire Special Projects Manager Fire $51.01
7248 8217 GIS Mapping Technician Fire $19.76
7249 8218 Golf Course Maintenance Worker Parks & Recreation $16.00 7254 8223 Grounds Maintenance Assistant I Parks & Recreation $21.25 7255 8224 Grounds Maintenance Assistant II Parks & Recreation $23.00 7306 8260 Harbor Patrol Crew I Waterfront $16.00
7307 8261 Harbor Patrol Crew II Waterfront $16.64
7308 8262 Harbor Patrol Crew III Waterfront $17.47
7309 8263 Harbor Patrol Crew IV Waterfront $18.30
7310 8264 Harbor Patrol Crew V Waterfront $19.13
7311 8265 Harbor Patrol Crew VI Waterfront $19.95
7312 8266 Harbor Patrol Crew VII Waterfront $20.78
7313 8267 Harbor Patrol Crew VIII Waterfront $21.60
7314 8268 Harbor Patrol Crew IX Waterfront $22.43
7315 8269 Harbor Patrol Crew X Waterfront $23.27
7316 8270 Harbor Patrol Crew XI Waterfront $24.08
Hourly Rate Schedule (Limited Term)

Hourly Rate Classes
Effective 7/01/2023
Revised 6/04/2024
MUNIS 17 MUNIS 18 Classification Department Hourly Rate 7187 8174 Head Beach Lifeguard I Parks & Recreation $29.74 7188 8175 Head Beach Lifeguard II Parks & Recreation $31.23 7189 8176 Head Beach Lifeguard III Parks & Recreation $32.79 7296 N/A Human Resources Specialist Admin Services $27.61 7433 8341 Inclusion Specialist I Parks & Recreation $23.91 7434 8342 Inclusion Specialist II Parks & Recreation $25.11 7435 8343 Inclusion Specialist III Parks & Recreation $26.36 7383 8305 Information Systems Intern Admin Services $16.00 7256 N/A Internal Affairs Investigator Police $43.19
7105 8092 Job Apprentice I Parks & Recreation $16.00
7151 8138 Junior Lifeguard Instructor I Parks & Recreation $23.53 7152 8139 Junior Lifeguard Instructor II Parks & Recreation $24.71 7153 8140 Junior Lifeguard Instructor III Parks & Recreation $25.94 7192 8179 Junior Lifeguard Program Director I Parks & Recreation $29.74 7193 8180 Junior Lifeguard Program Director II Parks & Recreation $31.23 7194 8181 Junior Lifeguard Program Director III Parks & Recreation $32.79 7257 8225 Library Building Monitor Library $21.96
7280 8243 Library Volunteer Coordinator Library $19.76
7262 8230 Lot Operator Public Works $16.48
7265 8234 Management Intern Various $16.00
7274 8239 Management Intern IV Various $17.59
7268 8236 Marketing Assistant I Airport $16.00
7269 8237 Marketing Assistant II Airport $21.71
7272 N/A Mayor's Aide City Council $25.75
7330 8302 Meter Reader Public Works $23.85
7279 8242 Page Library $16.00
7281 N/A Parking Citation Admin Review Officer Police $45.13 7402 8313 Parking Coordinator Aide I Various $18.03
7403 8314 Parking Coordinator Aide II Various $20.09
7404 8315 Parking Coordinator Aide III Various $22.15
7418 8327 Parking Lead I Various $17.00
7419 8328 Parking Lead II Various $17.51
7423 8332 Parking Monitor I Various $16.48
7424 8333 Parking Monitor II Various $17.00
7288 N/A Parks Project Manager Parks & Recreation $50.54 7442 8350 Park Ranger Assistant III Parks & Recreation $19.71 7282 8244 Planning Intern I Community Development $16.45 7283 8245 Planning Intern II Community Development $19.20 7284 N/A Police Cadet I Police $18.54
7285 N/A Police Cadet II Police $20.09
7401 N/A Police Project Manager Police $48.87
7124 8111 Pool Lifeguard Parks & Recreation $23.53
7125 8112 Pool Lifeguard II Parks & Recreation $24.71
7126 8113 Pool Lifeguard III Parks & Recreation $25.94
7289 8364 Project Manager I Public Works $45.74
7290 8365 Project Manager II Public Works $58.55
7291 8248 Public Information Assistant Public Works $16.00 7119 8106 Recreation Assistant I Parks & Recreation $16.00 7120 8107 Recreation Assistant II Parks & Recreation $16.80 7121 8108 Recreation Assistant III Parks & Recreation $17.64 7162 8149 Recreation Leader I Parks & Recreation $22.35 7163 8150 Recreation Leader II Parks & Recreation $23.47 7164 8151 Recreation Leader III Parks & Recreation $24.64 7172 8159 Recreation Program Director I Parks & Recreation $27.04 7173 8160 Recreation Program Director II Parks & Recreation $28.39 7174 8161 Recreation Program Director III Parks & Recreation $29.81 7376 8298 Recreation Therapist/Nurse I Parks & Recreation $30.35 7377 8299 Recreation Therapist/Nurse II Parks & Recreation $54.08 7292 8249 Rental Mediation Aide I Community Development $16.00 7293 8250 Rental Mediation Aide II Community Development $22.32 7294 8251 Rental Mediation Aide III Community Development $25.85 7393 N/A Restorative Court Liaison Police $24.25
7295 N/A Restorative Outreach Specialist Police $22.29
7297 8252 School Crossing Guard I Police $20.00
7298 8253 School Crossing Guard II Police $21.00
Hourly Rate Schedule (Limited Term)

Hourly Rate Classes
Effective 7/01/2023
Revised 6/04/2024
MUNIS 17 MUNIS 18 Classification Department Hourly Rate 7167 8154 Senior Pool Lifeguard I Parks & Recreation $26.34 7168 8155 Senior Pool Lifeguard II Parks & Recreation $27.66 7169 8156 Senior Pool Lifeguard III Parks & Recreation $29.04 7398 N/A SNAP Officer Police $24.00
7453 8357 Special Investigator City Attorney $57.00
7460 8362 Special Investigator II City Attorney $60.13
7299 8254 Standby Diver Waterfront $17.55
7140 8127 Swim Instructor I Parks & Recreation $24.46
7141 8128 Swim Instructor II Parks & Recreation $25.68
7459 8361 Swim Instructor III Parks & Recreation $26.97 7301 8256 Traffic Counter Public Works $16.00
7303 N/A Traffic Engineer Public Works $80.94
7304 8258 Utility Worker I Public Works $21.19
7305 8259 Utility Worker II Public Works $23.75
7405 8316 Waterfront Facilities Aide I Waterfront $19.06 7406 8317 Waterfront Facilities Aide II Waterfront $19.60 7407 8318 Waterfront Facilities Aide III Waterfront $20.15 7408 8319 Waterfront Facilities Aide IV Waterfront $20.69 7420 8329 Waterfront Parking Lot Operator I Waterfront $16.00 7421 8330 Waterfront Parking Lot Operator II Waterfront $16.50 7422 8331 Waterfront Parking Lot Operator III Waterfront $17.03 7328 8282 Web Technician Administrative Services $27.48

EFFECTIVE
07/29/2023
10/31/2023
12/05/2023
12/30/2023
12/30/2023
03/23/2024
04/06/2024
04/06/2024
05/18/2024
06/01/2024
New classifications added - CAR 5/21/2024
Salary adjustments for specific job classifications - CAR 6/4/2024 Hourly Rate Schedule (Limited Term)

REVISION
Salary adjustments for specific job classifications
Salary adjustments for specific job classifications - CAR 10/31/2023

5.5% COLA - TAP
3% COLA - PMA
2024 Minimum Wage Increase
Salary adjustments for specific job classifications - CAR 3/19/2023

5.5% COLA - General Unit
Salary adjustments for specific job classifications - CAR 4/9/2024

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: June 4, 2024
TO: Mayor and Councilmembers
FROM: Engineering Division, Public Works Department
SUBJECT: Contract Amendment for Construction Support Services for the Santa Barbara Airport South Terminal Apron Redevelopment Project [Resolution; Agreement]
RECOMMENDATION: That Council:

A. Authorize the Public Works Director to execute the Second Contract Amendment to City Professional Services Agreement No. 26,747 with Kimley Horn, Inc., in the amount of $107,550 for construction support services, and approve expenditures of up to $10,755 for extra services that may result from necessary changes in the scope of work; and
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara amending Resolution No. 23-076, Adopting the Budget for Fiscal Year 2024, to reprogram funds for the South Terminal Apron redevelopment project.

Background
The Santa Barbara South Terminal Apron redevelopment project (Project) is the first step towards redeveloping the area south of the airline passenger terminal per the City of Santa Barbara’s (City) 2017 Airport Master Plan. The primary focus of the Project is to provide three remain-over-night commercial aircraft parking spaces and to reconfigure and enlarge the rental car ready-return lot.

On June 30, 2020, Council authorized the Public Works Director to execute a contract with Kimley Horn, Inc. (Kimley Horn) in the amount of $208,691 for engineering design services and approved expenditures of up to $20,869 for extra services resulting from necessary changes in the scope of work; for a total expenditure authority of $229,560.

On March 21, 2023, Council authorized the Public Works Director to execute the First Contract Amendment with Kimley Horn in the amount of $338,540 for construction support services and approved expenditures of up to $33,854 for extra services resulting from necessary changes in the scope of work. The total expenditure authority after the First Contract Amendment was $601,954.

Agenda Item No. 9
File Code No. 560.04
Council Agenda Report
Contract Amendment for Construction Support Services for the Santa Barbara Airport South Terminal Apron Redevelopment Project [Resolution; Agreement] June 4, 2024

Current Status
The Project is currently under construction. The First Contract Amendment estimated 180 days of construction. However, due to unforeseen conditions, such as contaminated soil, Covid-19 related impacts, and an above average wet winter, the number of days of construction activity will exceed the originally estimated amount. Based on current progress, staff estimates that an additional 60 days of construction support services may be required.

BUDGET/FINANCIAL INFORMATION:

Funding
The following summarizes all Project design costs, construction contract funding, and other Project costs.

ESTIMATED TOTAL PROJECT COST
*Cents have been rounded to the nearest dollar in this table.

Design (Kimley Horn) $208,691
Design Change Order Allowance $20,869
Design Subtotal $229,560
Construction Contract $4,527,449
Construction Change Order Allowance $452,745
Subtotal $4,980,194
Construction Management/Inspection (Kimley Horn, First
Contract Amendment)
$338,540
Construction Management/Inspection Change Order Allowance $33,854 Construction Archaeological and Native American Monitoring (by Contract)
$120,119
Construction Management/Inspection (Kimley Horn, Second Contract Amendment)
$107,550
Construction Management/Inspection Change Order Allowance $10,755 Subtotal $610,818
Construction Subtotal $5,591,012
TOTAL PROJECT COST $5,820,572
Council Agenda Report
Contract Amendment for Construction Support Services for the Santa Barbara Airport South Terminal Apron Redevelopment Project [Resolution; Agreement] June 4, 2024

Staff recommend that Council approve reprogramming available expenditure appropriations in Fiscal Year 2024 within the Airport Capital Fund from the Airport Master Drainage Plan Update Project to the Santa Barbara Airport South Terminal Apron redevelopment project in the amount of $118,305 to fund the Kimley Horn contract amendment for the construction support services. With the proposed allocation of existing expenditure appropriations, there are sufficient expenditure appropriations in the Project to fund the proposed contract amendment, including potential extra services, with Kimley Horn.

SUSTAINABILITY IMPACT:

The Project includes the relocation and reuse of Hangar 5 through a cooperative agreement with a local developer. The relocation of Hangar 5 is consistent with the Santa Barbara General Plan (SBGP) Environmental Resources Policy ER22: Continue to expand City recycling programs for resource reduction, reuse, and recycling of solid waste, as Hangar 5 will be reused in an alternate location. In addition, the Project incorporates stormwater improvements such as permeable pavement, which is consistent with the SBGP Environmental Resources Policy ER20 Storm Water Management.

A copy of the contract may be requested from the Public Works Department for public review by contacting [email protected].

ENVIRONMENTAL REVIEW:

The Project’s components were analyzed in the certified 2017 Airport Master Plan Environmental Impact Report (EIR); therefore, the Project is compliant with the California Environmental Quality Act. In addition, the Santa Barbara Airport received a Coastal Development Permit from the Santa Barbara Planning Commission in December 2021.

The National Environmental Policy Act does not apply to this Project, as it is not federally funded.

PREPARED BY: Brian D’Amour, P.E., City Engineer/CS/BK/sk/kl SUBMITTED BY: Clifford M. Maurer, P.E., Public Works Director APPROVED BY: Kelly McAdoo, City Administrator
RESOLUTION NO.

A RESOLUTION OF THE COUNCIL OF THE CITY OF
SANTA BARBARA AMENDING RESOLUTION NO. 23-076,
ADOPTING THE BUDGET FOR FISCAL YEAR 2024, TO

REPROGRAM FUNDS FOR THE SOUTH TERMINAL

APRON REDEVELOPMENT PROJECT
WHEREAS, in accordance with the City Charter, the City Administrator filed with the Council a proposed budget for the fiscal year beginning July 1, 2023; WHEREAS, the Council is required to adopt a budget before the beginning of the fiscal year on July 1, 2023;
WHEREAS, the City Charter provides that at any public meeting after the adoption of the budget, the Council may amend or supplement the budget by motion adopted by the affirmative votes of at least a majority of the total members of the Council; and WHEREAS, as authorized by Resolution No. 23-076, this Resolution approves the amendment to the budget as provided herein.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SANTA BARBARA THAT In accordance with the provisions of Section 1205 of the City Charter, the budget for the Fiscal Year 2024, as adopted by Resolution No. 23-076, is hereby amended as follows:

The Council approves reprogramming of available expenditure appropriations from the Airport Master Drainage Plan Update Project in Fiscal Year 2024 in the amount of $118,305 within the Airport Capital Fund to the Santa Barbara Airport South Terminal Apron Redevelopment Project to fund the proposed contract amendment for the construction support services with Kimley Horn, Inc.

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: June 4, 2024
TO: Mayor and Councilmembers
FROM: Engineering Division, Public Works Department
Creeks Division, Sustainability & Resilience Department SUBJECT: Contracts for Construction of the Mission Creek at Oak Park Restoration Project [Resolution; Agreement]
RECOMMENDATION: That Council:

A. Award a contract with CGS Engineering Corporation, in their low bid amount of $615,633.01 for construction of the Mission Creek at Oak Park Restoration Civil Engineering Project, Bid No. 5019A; and authorize the Public Works Director to execute the contract and approve expenditures up to $61,563.30 to cover any cost increases that may result from contract change orders for extra work and differences between estimated bid quantities and actual quantities measured for payment;
B. Award a contract with Wilson Environmental Contracting, Inc., in their low bid amount of $198,598.20 for construction of the Mission Creek at Oak Park Restoration Landscape Project, Bid No. 5049; and authorize the Sustainability and Resilience Director to execute the contract and approve expenditures up to $19,859.82 to cover any cost increases that may result from contract change orders for extra work and differences between estimated bid quantities and actual quantities measured for payment; and
C. Adopt a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 23-076, Adopting the Budget for Fiscal Year 2024 to Appropriate Creeks Capital Fund Reserves for the Mission Creek Restoration Project at Oak Park.

EXECUTIVE SUMMARY:

The Mission Creek Restoration at Oak Park Project (Project) will restore the banks and bed of Mission Creek within Oak Park, which has unnatural hard features, eroded creek banks, and a degraded riparian habitat (see Attachment). The Project will be implemented through two separate construction contracts – one for the Civil portion of the work (Civil Project) and one for the Landscape portion (Landscape Project).

Agenda Item No. 10
File Code No. 530.03
Council Agenda Report
Contracts for Construction of the Mission Creek at Oak Park Restoration Project [Agreement; Resolution]
June 4, 2024

Two bids were received for the Civil Project; however, one bid was withdrawn. The remaining low bidder was CGS Engineering Corporation (CGS). Staff recommends Council accept the low bid for the Civil Project, and authorize the Public Works Director to enter into a contract with CGS.

Four bids were received for the Landscape Project; the lowest bidder was Wilson Environmental Contracting, Inc. (Wilson). Staff recommends Council accept the low bid for the Landscape Project, and authorize the Sustainability and Resilience Director to enter into a contract with Wilson.

DISCUSSION:

Project Description
Oak Park includes 1,800 linear feet of creek frontage along Mission Creek and provides a significant opportunity for creek restoration, water quality improvement, and enhancement of the public park. The Project focuses on the creek corridor within Oak Park. The Civil Project will restore the banks and bed of Mission Creek which has unnatural hard features, eroded creek banks, and degraded riparian habitat. The Civil Project will remove derelict concrete features from Mission Creek, create a floodplain habitat, and stabilize creek banks by creating a wider and more diverse riparian zone.

The Landscape Project will increase plant diversity by removing non-native vegetation and establishing native plants along the creek bank and native canopy trees in Oak Park.

Overall, the Project will improve wildlife habitat while enhancing Oak Park for public enjoyment. Mission Creek and the surrounding area will benefit from increased water infiltration and groundwater recharge, improved water quality, and habitat conditions downstream.

The Project’s implementation will take approximately three and a half months to complete.

The Civil Project will occur during the dry season and after bird nesting season and is expected to last approximately eight weeks from August through September. The Landscape Construction Phase of the Project is expected to take six weeks, beginning immediately after the Civil Construction Phase.

Civil Contract Bids
A total of two bids were received for the subject work:

BIDDER BID AMOUNT

1. CGS Engineering Corporation
Buellton, CA
$615,633.01

2. Peter Lapidus Construction, Inc.

Carpinteria, CA
Withdrawn
The low bid of $615,633.01, submitted by CGS, is an acceptable bid that is responsive to and meets the requirements of the bid specifications.

Council Agenda Report
Contracts for Construction of the Mission Creek at Oak Park Restoration Project [Agreement; Resolution]
June 4, 2024

The change order funding recommendation of $61,563.30, or 10 percent, is typical for this type of work and size of project.

Landscape Contract Bids
A total of four bids were received for the Landscape Construction Phase of work, ranging as follows:

BIDDER BID AMOUNT

1. Wilson Environmental Contracting, Inc.

Santa Barbara, CA
$198,598.20

3. SGD Enterprises
Valley Village, CA
$276,265.85

4. JAS Landscape
Oxnard, CA
$382,652.00

5. Habitat Restoration Sciences, Inc.

Vista, CA
$549,975.00
The low bid of $198,598.20, submitted by Wilson, is an acceptable bid that is responsive to and meets the requirements of the bid specifications. The change order funding recommendation of $19,859.82, or 10 percent, is typical for this type of work and size of project.

Construction Phase Contract Services
In addition to the staff-recommended contracts with CGS and Wilson, the Sustainability and Resilience Director will execute a contract with Waterways in the amount of $40,430, with an extra services allowance of $4,043 for design support services during construction, for a total expenditure authority of $44,473. Waterways prepared the conceptual through final design plans, drafted the Project specifications, and attended design team meetings and is therefore uniquely qualified to provide design assistance during construction.

Staff will also execute a contract with Spirit in the Wind in the amount of $15,000 for Native American Cultural Resource Monitoring. Spirit in the Wind will provide monitoring during excavation to ensure disturbance will not occur to Native American historical sites.

Council Agenda Report
Contracts for Construction of the Mission Creek at Oak Park Restoration Project [Agreement; Resolution]
June 4, 2024

Community Outreach
The public review and stakeholder process involved public meetings, including presentations to the Creeks Advisory Committee and contract approvals at Council.

Public Works Engineering Division staff will coordinate with the Civil contractor to perform the standard public notification for the Construction Phase of the Project. Sustainability & Resilience and Parks & Recreation staff will continue to perform additional public outreach before and during the Construction Phase.

BUDGET/FINANCIAL INFORMATION:

The Project is funded with Measure B funds through the Creeks Capital Fund. $253,714 has already been spent or is committed to the design and bidding process phase. There are $918,439 in existing expenditure appropriations available to commit to the construction phase of the project. With the estimated project costs outlined below, staff requests an increase of $95,132 in expenditure appropriations from the Creeks Capital Fund Reserves to cover the remaining estimated costs of the Project, including the proposed contracts and extra services. There are sufficient reserves available in the Creeks Capital Fund to fund the additional appropriations.

The following summarizes all Project design and construction costs:

ESTIMATED TOTAL PROJECT COST
*Cents have been rounded to the nearest dollar in this table.

Design (Waterways Consulting, Inc.) $223,814
Engineering Review (City Staff) $29,900
Design Subtotal $253,714
Civil Construction Contract (CGS Engineering) $615,633
Civil Construction Change Order Allowance $61,563
Landscape Construction Contract (Wilson Environmental) $198,598 Landscape Construction Change Order Allowance $19,860
Subtotal $895,654
Design Support during Construction(Waterways Consulting, Inc.) $44,730 Native American Monitoring (Spirit in the Wind) $15,000 Construction Management/Inspection (City Staff) $58,187 Subtotal $117,917
Construction Subtotal $1,013,571
TOTAL PROJECT COST $1,267,285
Council Agenda Report
Contracts for Construction of the Mission Creek at Oak Park Restoration Project [Agreement; Resolution]
June 4, 2024

SUSTAINABILITY IMPACT:

The purpose of the Project is to restore natural conditions to this portion of Mission Creek, which will improve water quality and wildlife habitat conditions in the watershed.

Copies of the contracts may be requested from the Public Works Department for public review by contacting [email protected].

ENVIRONMENTAL REVIEW:

The Community Development Department has determined that the Project is exempt under California Environmental Quality Act (CEQA) Guidelines § (Class 33, 15333). The Project meets the requirements of the Categorical Exemption under Class 33, Section 15333 of the CEQA Guidelines. A Notice of Exemption has been filed with the County of Santa Barbara.

ATTACHMENT: Project Location Map
PREPARED BY: Laura Yanez, P.E., Principal Civil Engineer/JD/sk Erin Markey, Acting Creeks Division Manager/TB
SUBMITTED BY: Clifford M. Maurer, P.E., Public Works Director Alelia Parenteau, Sustainability & Resilience Director
APPROVED BY: Kelly McAdoo, City Administrator

ATTACHMENT
Project Location Map
RESOLUTION NO.

RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA
BARBARA AMENDING RESOLUTION NO. 23-076,
ADOPTING THE BUDGET FOR FISCAL YEAR 2024 TO

APPROPRIATE CREEKS CAPITAL FUND RESERVES FOR

THE MISSION CREEK RESTORATION PROJECT AT OAK
PARK
WHEREAS, in accordance with the City Charter, the City Administrator filed with the Council a proposed budget for the fiscal year beginning July 1, 2023; WHEREAS, the Council is required to adopt a budget before the beginning of the fiscal year on July 1, 2023;
WHEREAS, the City Charter provides that at any public meeting after the adoption of the budget, the Council may amend or supplement the budget by motion adopted by the affirmative votes of at least a majority of the total members of the Council; and WHEREAS, as authorized by Resolution No. 23-076, this Resolution approves the amendment to the budget as provided herein.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SANTA BARBARA THAT In accordance with the provisions of Section 1205 of the City Charter, the budget for the Fiscal Year 2024, as adopted by Resolution No. 23-076, is hereby amended as follows:

The Council approves an increase in expenditure appropriations by $95,132 in the Fiscal Year 2024 Sustainability and Resilience Creeks Capital Fund budget, funded by available Creeks Capital Fund Reserves, which will fund additional contract costs for the Mission Creek Restoration Project at Oak Park.

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: June 4, 2024
TO: Mayor and Councilmembers
FROM: Accounting Division, Finance Department
SUBJECT: Fiscal Year 2024 Interim Financial Statements for the Ten Months Ended April 30, 2024
RECOMMENDATION:

That Council accepts the Fiscal Year 2024 Interim Financial Statements for the ten months ended April 30, 2024.

DISCUSSION:

The interim financial statements for the ten months ended April 30, 2024 (84.0% of the fiscal year) are attached. The interim financial statements include budgetary activity in comparison to actual activity for the General Fund, Enterprise Funds, Internal Service Funds, and select Special Revenue Funds.

ATTACHMENT: Interim Financial Statements for the Ten Months Ended April 30, 2024
PREPARED BY: Nathalie Lecolley, Controller
SUBMITTED BY: Keith DeMartini, Finance Director
APPROVED BY: City Administrator's Office
Agenda Item No. 11
File Code No. 250.02
ATTACHMENT 1
Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD
GENERAL FUND (pages 3-7)
Revenue 175,310,680 140,270,395 - 35,040,286 80.0% 133,495,180 Expenditures 184,731,316 142,050,130 4,181,678 38,499,508 79.2% 128,765,451 Addition to / (use of) reserves (9,420,636) (1,779,735) (4,181,678) 4,729,729 MEASURE C (pages 3-7)
Included in GF summary a
Revenue 31,900,000 25,909,526 - 5,990,474 81.2% 25,726,125 Expenditures 49,137,305 43,247,205 - 5,890,100 88.0% 23,666,178 Addition to / (use of) reserves (17,237,305) (17,337,679) - 2,059,948 SOLID WASTE FUND (page 9)
Revenue 38,291,420 32,396,931 - 5,894,490 84.6% 28,650,541 Expenditures 40,726,490 29,124,086 5,238,728 6,363,676 84.4% 26,383,965 Addition to / (use of) reserves (2,435,069) 3,272,845 (5,238,728) 2,266,576 WATER OPERATING FUND (page 10)
Revenue 74,712,846 62,854,775 - 11,858,071 84.1% 56,609,238 Expenditures 81,004,689 56,694,503 5,716,364 18,593,822 77.0% 49,810,699 Addition to / (use of) reserves (6,291,843) 6,160,272 (5,716,364) 6,798,539 WASTEWATER OPERATING FUND (page 11)
Revenue 29,143,452 24,077,742 - 5,065,710 82.6% 22,403,704 Expenditures 30,373,752 22,467,494 1,950,984 5,955,274 80.4% 20,886,191 Addition to / (use of) reserves (1,230,300) 1,610,248 (1,950,984) 1,517,513 DOWNTOWN PARKING FUND (page 12)
Revenue 11,563,643 8,675,991 - 2,887,653 75.0% 8,133,302 Expenditures 12,008,122 9,331,821 501,468 2,174,832 81.9% 8,366,925 Addition to / (use of) reserves (444,478) (655,831) (501,468) (233,623) AIRPORT OPERATING FUND (page 13)
Revenue 30,905,271 24,506,967 - 6,398,304 79.3% 20,825,465 Expenditures 33,777,010 23,431,400 2,647,416 7,698,194 77.2% 23,280,268 Addition to / (use of) reserves (2,871,739) 1,075,567 (2,647,416) (2,454,802) GOLF COURSE FUND (page 14)
Revenue 4,206,765 3,713,611 - 493,154 88.3% 3,278,228
Expenditures 3,788,996 2,652,310 - 1,136,686 70.0% 2,465,965 Addition to / (use of) reserves 417,769 1,061,301 - 812,263 FACILITIES MANAGEMENT FUND (page 15)
Revenue 7,594,218 5,702,017 - 1,892,202 75.1% 5,709,873 Expenditures 7,591,854 5,681,273 196,472 1,714,109 77.4% 5,569,048 Addition to / (use of) reserves 2,364 20,743 (196,472) 140,826

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
Summary by Fund
For Ten Month Ended April 30, 2024 ( 84% of Fiscal Year)

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
Summary by Fund
For Ten Month Ended April 30, 2024 ( 84% of Fiscal Year) FLEET REPLACEMENT FUND (page 16)
Revenue 5,387,373 4,941,068 - 446,305 91.7% 3,201,368
Expenditures 7,837,741 2,755,890 1,323,227 3,758,624 52.0% 1,174,698 Addition to / (use of) reserves (2,450,368) 2,185,177 (1,323,227) 2,026,670 FLEET MAINTENANCE FUND (page 17)
Revenue 3,282,335 2,692,292 - 590,043 82.0% 2,695,647
Expenditures 3,529,116 2,839,392 140,963 548,761 84.5% 2,444,496 Addition to / (use of) reserves (246,781) (147,100) (140,963) 251,151 SELF INSURANCE TRUST FUND (page 18)
Revenue 17,330,117 14,809,623 - 2,520,494 85.5% 14,878,736 Expenditures 20,026,601 13,403,598 969,281 5,653,721 71.8% 11,240,816 Addition to / (use of) reserves (2,696,484) 1,406,025 (969,281) 3,637,920 INFORMATION TECHNOLOGY FUND (page 19)
Revenue 6,537,548 5,315,323 - 1,222,225 81.3% 4,288,603 Expenditures 6,716,792 5,577,024 32,145 1,107,623 83.5% 4,225,516 Addition to / (use of) reserves (179,244) (261,701) (32,145) 63,087 WATERFRONT OPERATING FUND (page 20)
Revenue 19,027,470 16,528,964 - 2,498,506 86.9% 15,647,564 Expenditures 19,310,949 15,239,594 798,819 3,272,536 83.1% 14,886,405 Addition to / (use of) reserves (283,479) 1,289,369 (798,819) 761,159 SANTA BARBARA CLEAN ENERGY FUND (page 21)
Revenue 47,660,583 39,093,333 - 8,567,250 82.0% 24,966,910 Expenditures 39,633,105 24,981,100 2,179,443 12,472,561 68.5% 28,028,952 Addition to / (use of) reserves 8,027,478 14,112,233 (2,179,443) (3,062,043) ENERGY AND CLIMATE MANAGEMENT FUND (page 22)
Revenue 3,078,032 2,427,112 - 650,920 78.9% 2,216,233
Expenditures 3,606,976 2,292,074 247,893 1,067,009 70.4% 1,919,109 Addition to / (use of) reserves (528,944) 135,038 (247,893) 297,125

TOTAL FOR ALL FUNDS
Revenue 505,931,755 413,915,668 - 92,016,086 81.8% 372,726,718 Expenditures 543,800,814 401,768,896 26,124,881 115,907,037 78.7% 353,114,680 Addition to / (use of) reserves (37,869,059) 12,146,772 (26,124,881) 19,612,037 ** It is City policy to adopt a balanced budget. In most cases, encumbrance balances exist at year-end. These encumbrance balances are obligations of each fund and must be reported at the beginning of each fiscal year. In addition, a corresponding appropriations entry must be made in order to accommodate the 'carried-over' encumbrance amount.

Most differences between budgeted annual revenues and expenses are due to these encumbrance carryovers.

Revised YTD Remaining Percent Previous Change Over
Budget Actual Balance Received YTD Prior Year
TAXES
Sales and Use 30,650,000 24,169,135 6,480,865 78.9% 23,964,575 0.9% Measure C Sales Tax 31,900,000 25,909,526 5,990,474 81.2% 25,726,125 0.7% Property Taxes 46,371,460 39,908,296 6,463,164 86.1% 37,302,213 0.0% Utility Users Tax 7,375,415 6,444,929 930,486 87.4% 6,549,640 -1.6% Transient Occupancy Tax 27,586,000 21,842,237 5,743,763 79.2% 21,850,238 0.0% Business License 2,850,000 2,664,640 185,360 93.5% 2,528,782 5.4% Cannabis Excise Tax 1,518,910 939,621 579,289 61.9% 1,111,020 -15.4% Real Property Transfer Tax 1,200,000 675,732 524,268 56.3% 776,995 -13.0% Total Tax Revenues 149,451,785 122,554,117 26,897,668 82.0% 119,809,590 2.3%

LICENSES & PERMITS
Licenses & Permits 233,310 103,283 130,027 44.3% 132,478 -22.0% Total 233,310 103,283 130,027 44.3% 132,478 -22.0%

FINES & FORFEITURES
Police 2,346,201 1,461,876 884,325 62.3% 1,182,167 23.7% Other Fines & Forfeitures 664,600 554,535 110,065 83.4% 329,263 68.4% Total 3,010,801 2,016,411 994,390 67.0% 1,511,430 33.4%

USE OF MONEY & PROPERTY
Investment Income 1,456,485 1,784,225 (327,740) 122.5% 1,132,291 57.6% Rents & Concessions 1,612,593 1,133,074 479,519 70.3% 1,111,147 2.0% Total 3,069,078 2,917,299 151,779 95.1% 2,243,438 30.0%

INTERGOVERNMENTAL
Library 872,292 455,777 416,515 52.3% 889,143 -48.7%
Fire 1,100,000 974,697 125,303 88.6% 479,972 103.1%
Other Intergovernmental 4,766,251 618,549 4,147,701 13.0% 554,839 11.5% Total 6,738,543 2,049,024 4,689,519 30.4% 1,923,954 6.5%

FEES & SERVICE CHARGES
Community Development 7,101,000 6,204,063 896,937 87.4% 6,078,271 2.1% Parks & Recreation 4,431,396 3,359,664 1,071,733 75.8% 2,988,663 12.4% Other Service Charges 2,743,281 2,538,656 204,625 92.5% 3,562,455 -28.7% - Total 14,275,677 12,102,383 2,173,295 84.8% 12,629,389 -4.2%

OTHER REVENUES
Interfund Charges & Reimbursement 13,289,997 11,012,566 2,277,432 82.9% 9,049,016 21.7% Overhead Indirect Allocations 9,380,779 7,711,724 1,669,055 82.2% 7,975,476 -3.3% Interfund Transfers 270,000 202,565 67,435 75.0% 550,017 -63.2% Interfund Loans 24,140 - 24,140 0.0% 20,117 -100.0%
Miscellaneous 896,592 537,880 358,712 60.0% 136,910 292.9% Donations 112,109 110,246 1,863 98.3% 85,559 28.9%
Franchise Fees 6,457,869 4,862,424 1,595,445 75.3% 3,153,933 54.2% Total 30,431,486 24,437,405 5,994,082 80.3% 20,971,027 16.5% Subtotal Non-Tax Revenues 57,758,895 43,625,804 14,133,091 75.5% 39,411,716 10.7% TOTAL REVENUES 207,210,680 166,179,921.09 41,030,759 80.2% 159,221,305 4.4%

CITY OF SANTA BARBARA
General Fund
Interim Statement of Budgeted and Actual Revenues
For Ten Month Ended April 30, 2024 ( 84% of Fiscal Year)

YTD
Expended
Revised YTD Encum- Remaining and Previous
Budget Actual brances Balance Encumbered YTD

GENERAL GOVERNMENT
Mayor & City Council
MAYOR & CITY COUNCIL 1,153,795 899,463 1,034 253,298 78.0% 821,832 ARTS AND COMMUNITY PROMOTIONS 2,251,993 2,092,542 71,336 88,115 96.1% 2,119,802 Total 3,405,788 2,992,005 72,370 341,413 90.0% 2,941,634 City Attorney
CITY ATTORNEY - - - - #DIV/0! -
CITY ATTORNEY-ADMINISTRATION 1,407,365 1,088,826 38,810 279,728 80.1% 851,128 CITY ATTORNEY-ADVISORY 1,555,824 1,120,480 17,241 418,103 73.1% 1,311,687 CITY ATTORNEY-CIVIL LITIGATION 1,701,377 1,042,913 - 658,464 61.3% 1,079,456 CITY ATTORNEY-CODE ENFORCEMENT 1,877,769 612,080 8,750 1,256,939 33.1% 369,392 Total 6,542,335 3,864,299 64,801 2,613,235 60.1% 3,611,663 Administration
CITY ADMINISTRATOR 2,811,306 2,306,686 95,765 408,855 85.5% 1,779,009 EMPLOYEE RELATIONS 2,857 2,381 - 476 83.3% -
CITY TV 656,271 424,049 16,644 215,577 67.2% 593,256
CITY CLERK 812,245 579,204 29,950 203,091 75.0% 540,321 Total 4,282,679 3,312,784 142,359 827,535 80.7% 2,912,585 Human Resources
HUMAN RESOURCES 2,453,343 1,996,452 115,108 341,784 86.1% 1,628,513 EMPLOYEE RELATIONS 428,635 286,723 105,828 36,084 91.6% 244,973 EMPLOYEE DEVELOPMENT 100,234 22,536 3,621 74,078 26.1% 15,399 Total 2,982,212 2,305,711 224,557 451,945 84.8% 1,888,885 Finance
ADMINISTRATION 345,144 280,901 15,000 49,243 85.7% 272,008 REVENUE & CASH MANAGEMENT 983,660 511,397 4,187 468,077 52.4% 461,076 CASHIERING & COLLECTION 1,053,922 750,632 205,693 97,598 90.7% 464,059 LICENSES & PERMITS 699,217 257,780 - 441,437 36.9% 703,157 BUDGET MANAGEMENT 885,852 740,832 406,025 (261,006) 129.5% 625,806 ACCOUNTING 1,086,039 910,150 40,023 135,866 87.5% 914,436 Miscellaneous 477,161 397,746 - 79,415 83.4% 404,944
ACCOUNTS PAYABLE 262,472 221,991 14,850 25,631 90.2% 240,174 CITY BILLING & CUSTOMER SERVICE 906,178 565,213 - 340,965 62.4% 603,376 PURCHASING 775,791 656,966 43 118,783 84.7% 690,921
CENTRAL WAREHOUSE 224,348 171,318 - 53,030 76.4% 204,401 MAIL SERVICES 173,608 134,521 9,223 29,864 82.8% 130,163 Total 7,873,392 5,599,446 695,043 1,578,903 79.9% 5,714,522 TOTAL GENERAL GOVERNMENT 25,086,406 18,074,244 1,199,130 5,813,032 76.8% 17,069,289 `
General Fund
Interim Statement of Appropriations, Expenditures and Encumbrances For Ten Month Ended April 30, 2024 ( 84% of Fiscal Year)

YTD
Expended
Revised YTD Encum- Remaining and Previous
Budget Actual brances Balance Encumbered YTD
`
General Fund
Interim Statement of Appropriations, Expenditures and Encumbrances For Ten Month Ended April 30, 2024 ( 84% of Fiscal Year)

PUBLIC SAFETY
Police
CHIEF'S STAFF 2,630,022 2,160,291 35,083 434,648 83.5% 1,234,452 BUSINESS OFFICE 948,093 626,272 727 321,094 66.1% 490,134 RECORDS BUREAU 2,124,211 1,467,661 1,117 655,433 69.1% 1,314,591 STRATEGIC OPERATIONS AND PERSONNEL 2,299,144 1,643,980 28,094 627,070 72.7% 1,607,963 PROPERTY ROOM 289,940 217,901 - 72,039 75.2% 226,809
TRAINING, RECRUITMENT AND WELLNESS 3,709,897 2,087,210 176,529 1,446,158 61.0% 1,273,711 RANGE AND EQUIPMENT 2,829,767 2,119,453 396,579 313,734 88.9% 1,296,322 COMMUNITY & MEDIA RELATIONS 213,986 130,921 - 83,065 61.2% 123,459 INFORMATION TECHNOLOGY/CRIME ANALYSIS 1,865,286 1,615,643 166,590 83,052 95.5% 1,506,555 CRIMINAL INVESTIGATIONS & INTERNAL OP'S 7,854,189 4,902,951 5,596 2,945,642 62.5% 4,666,994 CRIME LAB 192,961 139,970 - 52,991 72.5% 130,314
FIELD OPERATIONS DIVISION 23,466,662 17,496,304 6,578 5,963,779 74.6% 17,704,642 TRAFFIC 1,164,209 804,661 1,070 358,478 69.2% 379,724
SPECIAL EVENTS 663,763 662,391 544 828 99.9% 567,676
STREET CRIMES UNIT 3,282,102 1,718,613 7,216 1,556,274 52.6% 1,191,114 SPECIAL ENFORCEMENT TEAM 45,723 58,117 - (12,394) 127.1% 190,333 PARKING AND STREET SWEEPING 491,120 240,116 - 251,004 48.9% 328,445 PARKING ENFORCEMENT 1,068,289 542,236 - 526,054 50.8% 649,414 COMBINED COMMUNICATIONS CENTER 4,006,882 3,340,725 - 666,156 83.4% 2,898,306 ANIMAL CONTROL 1,034,755 643,957 254,721 136,077 86.8% 695,508 Total 60,181,000 42,619,373 1,080,444 16,481,182 72.6% 38,476,467 Fire
ADMINISTRATION 1,684,511 1,478,218 - 206,293 87.8% 1,076,554 EMERGENCY SERVICES AND PUBLIC ED 437,700 341,943 - 95,757 78.1% 399,359 PREVENTION 1,333,175 1,014,272 525 318,378 76.1% 1,087,778 WILDLAND FIRE MITIGATION PROGRAM 975,632 564,622 53,024 357,986 63.3% 313,015 OPERATIONS 26,307,617 22,994,696 114,997 3,197,924 87.8% 21,554,258 TRAINING AND RECRUITMENT 951,870 781,270 - 170,600 82.1% 671,861 ARFF 3,222,082 2,797,717 - 424,365 86.8% 2,697,402
Total 34,912,587 29,972,739 168,545 4,771,303 86.3% 27,800,225 TOTAL PUBLIC SAFETY 95,093,587 72,592,112 1,248,990 21,252,485 77.7% 66,276,693

PUBLIC WORKS
Public Works
ADMINISTRATION 1,727,707 1,228,971 24,309 474,427 72.5% 1,006,340 ENGINEERING SVCS 9,013,027 6,378,984 12,089 2,621,954 70.9% 5,010,564 PUBLIC RT OF WAY MGMT 2,112,717 1,547,185 18,761 546,772 74.1% 1,362,614 ENVIRONMENTAL PROGRAMS 9,516 (0) - 9,516 0.0% 403,896

WATER RESOURCES - - - - - -
Total 12,862,969 9,155,140 55,159 3,652,669 71.6% 7,783,414 TOTAL PUBLIC WORKS 12,862,969 9,155,140 55,159 3,652,669 71.6% 7,783,414

YTD
Expended
Revised YTD Encum- Remaining and Previous
Budget Actual brances Balance Encumbered YTD
`
General Fund
Interim Statement of Appropriations, Expenditures and Encumbrances For Ten Month Ended April 30, 2024 ( 84% of Fiscal Year)

COMMUNITY SERVICES
Parks & Recreation
REC PROGRAM MGMT 1,322,487 989,705 36,395 296,387 77.6% 667,342 FACILITIES & SPECIAL EVENTS 2,042,566 1,468,287 59,166 515,113 74.8% 1,232,319 YOUTH ACTIVITIES 1,618,019 1,011,590 6,250 600,179 62.9% 1,077,305 ACTIVE ADULTS 1,039,085 770,774 2,497 265,814 74.4% 695,470 AQUATICS 1,904,020 1,531,688 27,753 344,579 81.9% 1,470,261 SPORTS 905,488 640,968 54,296 210,224 76.8% 516,110
TENNIS 580,339 417,703 92,197 70,440 87.9% 331,277
NEIGHBORHOOD & OUTREACH SERV 1,277,373 930,192 44,398 302,783 76.3% 920,325 ADMINISTRATION 1,469,985 1,149,441 487 320,057 78.2% 961,812 PROJECT MANAGEMENT TEAM 878,707 650,859 24,141 203,707 76.8% 549,254 PARK OPERATIONS MANAGEMENT 1,250,419 1,001,330 1,326 247,762 80.2% 844,377 GROUNDS & FACILITIES MAINTENANCE 6,782,951 5,162,345 261,018 1,359,587 80.0% 4,527,855 FORESTRY 1,984,435 1,470,356 26,377 487,703 75.4% 1,303,067 BEACH MAINTENANCE 176,154 152,823 13,268 10,062 94.3% 102,507 MEDIANS PARKWAYS & CONTRACTS 551,350 345,092 106,845 99,413 82.0% 388,884 Total 23,783,379 17,693,154 756,415 5,333,810 77.6% 15,588,164 Library
ADMINISTRATION 1,086,543 836,249 42,530 207,764 80.9% 710,087 CENTRAL LIBRARY 5,913,814 4,233,371 47,464 1,632,978 72.4% 4,250,707 EASTSIDE LIBRARY 672,773 421,892 1,915 248,966 63.0% 239,034 LIBRARY ON THE GO 290,540 185,705 - 104,835 63.9% 150,410 ADULT EDUCATION 368,863 225,568 - 143,295 61.2% 49,615
Total 8,332,532 5,902,786 91,909 2,337,838 71.9% 5,399,853 TOTAL COMMUNITY SERVICES 32,115,911 23,595,939 848,324 7,671,648 76.1% 20,988,017

COMMUNITY DEVELOPMENT
Community Development
ADMINISTRATION 2,353,352 1,762,184 18,102 573,065 75.6% 1,630,854 RENTAL HOUSING MEDIATION 353,511 282,387 46 71,078 79.9% 258,019 HUMAN SERVICES 984,320 612,820 342,116 29,385 97.0% 579,251 LONG RANGE PLAN & SPEC STUDY 1,239,113 839,390 40,191 359,533 71.0% 728,515 DEVEL & ENVIRONMENTAL REVIEW 1,901,705 1,324,301 28,868 548,536 71.2% 1,279,328 ZONING INFO & ENFORCEMENT 1,678,546 1,099,314 5,717 573,516 65.8% 1,063,360 DESIGN REV & HIST PRESERVATION 1,701,011 1,250,925 1,553 448,533 73.6% 1,145,055 BLDG INSP & CODE ENFORCEMENT 1,897,080 1,365,591 5,188 526,300 72.3% 1,225,762 RECORDS ARCHIVES & CLER SVCS 759,834 516,568 16,900 226,365 70.2% 553,987 BLDG COUNTER & PLAN REV SVCS 2,870,601 1,728,086 299,953 842,563 70.6% 2,106,009 CODE COMPLIANCE 972,215 731,786 84 240,345 75.3% 469,134 Total 16,711,288 11,513,352 758,719 4,439,217 73.4% 11,039,273 TOTAL COMMUNITY DEVELOPMENT 16,711,288 11,513,352 758,719 4,439,217 73.4% 11,039,273

YTD
Expended
Revised YTD Encum- Remaining and Previous
Budget Actual brances Balance Encumbered YTD
`
General Fund
Interim Statement of Appropriations, Expenditures and Encumbrances For Ten Month Ended April 30, 2024 ( 84% of Fiscal Year)

SUSTAINABILITY AND RESILIENCE
Sustainability and Resilience
ADMINISTRATION 58,387 6,102 42,674 9,611 83.5% 28,468
ABATEMENT 578,836 110,610 28,681 439,545 24.1% -
Total 637,223 116,712 71,355 449,156 29.5% 28,468
TOTAL SUSTAINABILITY AND RESILIENCE 637,223 116,712 71,355 449,156 29.5% 28,468

NON-DEPARTMENTAL
Non-Departmental
ANTICIPATED SALARY SAVINGS (6,000,000) - - (6,000,000) 0.0% - MEASURE C SALES TAX 49,137,305 43,247,205 - 5,890,100 88.0% 23,666,178 TRANSFERS OUT 4,198,142 3,715,131 - 483,011 88.5% 4,715,619 CAPITAL OUTLAY TRANSFER 3,945,000 3,287,500 - 657,500 83.3% 864,677 APPROP. RESERVE 80,791 - - 80,791 0.0% -
Total 51,361,238 50,249,836 - 1,111,402 97.8% 29,246,474 TOTAL NON-DEPARTMENTAL 51,361,238 50,249,836 - 1,111,402 97.8% 29,246,474 TOTAL EXPENDITURES 233,868,622 185,297,335 4,181,678 44,389,609 81.0% 152,431,628 ** The legal level of budgetary control is at the department level for the General Fund. Therefore, as long as the department as a whole is within budget, budgetary compliance has been achieved. The City actively monitors the budget status of each department and takes measures to address potential over budget situations before they occur.

For Enterprise and Internal Service Funds, the level of budgetary control is at the fund level. The City also monitors and addresses these fund types for potential over budget situations.

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

TRAFFIC SAFETY FUND
Revenue 245,000 170,581 - 74,419 69.6% 168,097
Expenditures 245,000 170,581 - 74,419 69.6% 168,097
Revenue Less Expenditures - - - - -

CREEK RESTORATION/WATER QUALITY IMPRVMT
Revenue 6,047,071 4,983,835 - 1,063,236 82.4% 4,585,251 Expenditures 7,299,835 4,672,300 703,803 1,923,732 73.6% 3,561,754 Revenue Less Expenditures (1,252,764) 311,535 (703,803) (860,496) 1,023,496

COMMUNITY DEVELOPMENT BLOCK GRANT
Revenue 2,103,297 999,215 - 1,104,082 47.5% 318,058
Expenditures 2,092,081 761,769 952,591 377,721 81.9% 1,251,140 Revenue Less Expenditures 11,216 237,446 (952,591) 726,361 (933,082)

COUNTY LIBRARY
Revenue 492,475 261,515 - 230,960 53.1% 367,091
Expenditures 492,201 354,222 17,317 120,662 75.5% 373,315 Revenue Less Expenditures 274 (92,706) (17,317) 110,298 (6,224)

STREETS FUND
Revenue 13,231,712 11,058,312 - 2,173,400 83.6% 10,970,499 Expenditures 14,540,361 11,719,287 151,269 2,669,805 81.6% 10,196,767 Revenue Less Expenditures (1,308,649) (660,976) (151,269) (496,405) 773,732

MEASURE A FUND
Revenue 5,298,579 4,085,281 - 1,213,298 77.1% 4,250,186 Expenditures 6,152,209 4,646,208 163,086 1,342,916 78.2% 3,480,989 Revenue Less Expenditures (853,630) (560,927) (163,086) (129,618) 769,197

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
Special Revenue Funds
For Ten Month Ended April 30, 2024 ( 84% of Fiscal Year)

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Service charges 37,623,904 32,044,472 - 5,579,432 85.2% 28,060,960 Other Fees & Charges 355,650 39,219 - 316,431 11.0% 30,625 Investment Income 130,300 149,184 - (18,884) 114.5% 98,609 Grants 152,678 151,250 - 1,428 99.1% 177,301
Miscellaneous 28,888 12,806 - 16,082 44.3% 283,046
TOTAL REVENUES 38,291,420 32,396,931 - 5,894,490 84.6% 28,650,541

EXPENSES
Salaries & Benefits 2,168,758 1,375,638 - 793,120 63.4% 1,205,400 Materials, Supplies & Services 36,829,217 26,934,028 5,049,477 4,845,712 86.8% 24,572,302 Special Projects 1,292,874 691,388 116,413 485,073 62.5% 458,448 Transfers-Out 50,000 41,667 - 8,333 83.3% 41,667
Capital Outlay Transfers - - - - 0.0% 811
Equipment 322,223 81,365 72,838 168,021 47.9% 105,338
Other 40,000 - - 40,000 0.0% -
Appropriated Reserve 23,417 - - 23,417 0.0% -
TOTAL EXPENSES 40,726,490 29,124,086 5,238,728 6,363,676 84.4% 26,383,965 Revenue Less Expense (2,435,069) 3,272,845 (5,238,728) (469,186) 2,266,576

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Ten Month Ended April 30, 2024 ( 84% of Fiscal Year)

SOLID WASTE FUND

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Water Sales- Metered 61,627,176 49,777,610 - 11,849,566 80.8% 47,475,581 Service Charges 251,460 194,100 - 57,360 77.2% 219,423
Cater JPA Treatment Charges 2,400,000 1,877,291 - 522,709 78.2% 1,735,290 Investment Income 1,915,150 2,307,926 - (392,776) 120.5% 1,564,312 Grants - 1,870,465 - (1,870,465) 0.0% -
Reimbursements 8,386,167 6,006,882 - 2,379,285 71.6% 5,314,114 Miscellaneous 132,893 820,500 - (687,607) 617.4% 300,517 TOTAL REVENUES 74,712,846 62,854,775 - 11,858,071 84.1% 56,609,238

EXPENSES
Salaries & Benefits 14,359,118 11,188,306 - 3,170,812 77.9% 10,479,701 Materials, Supplies & Services 25,897,278 15,533,886 5,343,004 5,020,387 80.6% 13,458,909 Special Projects 840,997 153,755 261,585 425,658 49.4% 450,111 Water Purchases 9,800,000 6,454,956 - 3,345,044 65.9% 6,707,937 Debt Service 9,188,111 5,661,342 - 3,526,769 61.6% 5,667,661 Capital Outlay Transfers 20,007,618 17,389,793 - 2,617,825 86.9% 12,820,488 Equipment 315,884 133,724 7,775 174,385 44.8% 68,612
Capitalized Fixed Assets 411,883 141,578 100,000 170,305 58.7% 122,131 Other 33,800 37,164 4,000 (7,364) 121.8% 35,148
Appropriated Reserve 150,000 - - 150,000 0.0% -
TOTAL EXPENSES 81,004,689 56,694,503 5,716,364 18,593,822 77.0% 49,810,699 Revenue Less Expense (6,291,843) 6,160,272 (5,716,364) (6,735,751) 6,798,539

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Ten Month Ended April 30, 2024 ( 84% of Fiscal Year)

WATER OPERATING FUND

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Service Charges 28,099,437 23,099,918 - 4,999,519 82.2% 21,440,930 Fees 613,443 468,767 - 144,676 76.4% 553,795
Investment Income 364,500 481,415 - (116,915) 132.1% 297,630 Rents & Concessions 61,072 42,855 - 18,217 70.2% 40,835 Grants - (15,212) - 15,212 0.0% -
Miscellaneous 5,000 - - 5,000 0.0% 70,514
TOTAL REVENUES 29,143,452 24,077,742 - 5,065,710 82.6% 22,403,704

EXPENSES
Salaries & Benefits 9,225,935 7,495,636 - 1,730,299 81.2% 6,709,710 Materials, Supplies & Services 11,898,202 8,255,986 1,718,040 1,924,176 83.8% 7,311,633 Special Projects 1,332,061 600,157 223,289 508,615 61.8% 264,942 Debt Service 3,552,087 2,510,187 - 1,041,900 70.7% 2,532,187 Capital Outlay Transfers 4,056,315 3,380,263 - 676,053 83.3% 3,952,546 Equipment 161,170 81,630 5,655 73,885 54.2% 57,852
Capitalized Fixed Assets 145,381 141,123 - 4,258 97.1% 55,810 Other 2,600 2,513 4,000 (3,913) 250.5% 1,513
TOTAL EXPENSES 30,373,752 22,467,494 1,950,984 5,955,274 80.4% 20,886,191 Revenue Less Expense (1,230,300) 1,610,248 (1,950,984) (889,564) 1,517,513 Miscellaneous

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Ten Month Ended April 30, 2024 ( 84% of Fiscal Year)

WASTEWATER OPERATING FUND

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Improvement Tax 1,000,000 644,369 - 355,631 64.4% 847,382 Parking Fees 9,023,365 6,707,134 - 2,316,232 74.3% 6,325,049 Other Fees & Charges 15,606 - - 15,606 0.0% 12,461
Investment Income 77,000 106,229 - (29,229) 138.0% 67,166 Rents & Concessions 374,590 340,123 - 34,467 90.8% 207,692 Miscellaneous 170,183 92,387 - 77,796 54.3% 78,767
Operating Transfers-In 902,899 785,749 - 117,149 87.0% 594,786 TOTAL REVENUES 11,563,643 8,675,991 - 2,887,653 75.0% 8,133,302

EXPENSES
Salaries & Benefits 5,769,667 4,315,076 - 1,454,591 74.8% 4,040,948 Materials, Supplies & Services 4,744,116 3,939,536 326,144 478,436 89.9% 3,446,718 Special Projects 575,730 317,701 175,324 82,705 85.6% 273,200 Transfer-Out 4,600 - - 4,600 0.0% -
Capital Outlay Transfers 905,000 754,167 - 150,833 83.3% 600,906 Equipment 9,008 5,341 - 3,667 59.3% 5,153 pp p
TOTAL EXPENSES 12,008,122 9,331,821 501,468 2,174,832 81.9% 8,366,925 Revenue Less Expense (444,478) (655,831) (501,468) 712,820 (233,623) Miscellaneous
NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Ten Month Ended April 30, 2024 ( 84% of Fiscal Year)

DOWNTOWN PARKING FUND

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Leases-Commercial/Industrial 5,641,823 4,694,726 - 947,097 83.2% 3,812,271 Leases-Terminal 10,953,205 8,381,833 - 2,571,372 76.5% 8,161,090 Leases-Non-Commercial Aviation 5,073,725 4,266,198 - 807,527 84.1% 3,641,898 Leases-Commercial Aviation 6,914,542 5,239,962 - 1,674,580 75.8% 4,726,430 Investment Income 621,104 547,356 - 73,749 88.1% 377,971 Grants 437,036 437,036 - - 100.0% -
Service Charges 1,669 - - 1,669 0.0% 1,548
Miscellaneous 178,535 165,935 - 12,601 92.9% 104,258
Operating Transfers-In 1,083,632 773,922 - 309,710 71.4% - TOTAL REVENUES 30,905,271 24,506,967 - 6,398,304 79.3% 20,825,465

EXPENSES
Salaries & Benefits 11,110,379 8,427,783 - 2,682,595 75.9% 8,030,596 Materials, Supplies & Services 14,627,598 10,713,467 2,222,257 1,691,875 88.4% 9,439,847 Special Projects 3,276,707 746,519 354,319 2,175,869 33.6% 632,063 Transfer-Out 628,167 373,621 - 254,546 59.5% 208,333
Debt Service 1,559,205 1,299,338 - 259,868 83.3% 1,293,125 Capital Outlay Transfers 2,076,136 1,796,780 - 279,356 86.5% 3,612,136 Equipment 310,353 18,752 64,071 227,529 26.7% 64,167
Capitalized Fixed Assets 56,910 55,140 1,770 - 100.0% - Other - - 5,000 (5,000) 0.0% -
Appropriated Reserve 131,556 - - 131,556 0.0% -
TOTAL EXPENSES 33,777,010 23,431,400 2,647,416 7,698,194 77.2% 23,280,268 Revenue Less Expense (2,871,739) 1,075,567 (2,647,416) (1,299,889) (2,454,802) Miscellaneous
NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Ten Month Ended April 30, 2024 ( 84% of Fiscal Year)

AIRPORT OPERATING FUND
from the operating fund is shown in the Capital Transfers.

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Fees & Card Sales 3,918,765 3,429,081 - 489,684 87.5% 3,051,736 Investment Income 57,000 87,511 - (30,511) 153.5% 47,285 Rents & Concessions 231,000 195,916 - 35,084 84.8% 178,588 Miscellaneous - 1,103 - (1,103) 0.0% 619
TOTAL REVENUES 4,206,765 3,713,611 - 493,154 88.3% 3,278,228

EXPENSES
Salaries & Benefits 110,567 91,422 - 19,145 82.7% 69,205 Materials, Supplies & Services 3,376,451 2,309,240 - 1,067,211 68.4% 2,206,597 Capital Outlay Transfers 301,978 251,648 - 50,330 83.3% 190,000 TOTAL EXPENSES 3,788,996 2,652,310 - 1,136,686 70.0% 2,465,965 Revenue Less Expense 417,769 1,061,301 - (643,532) 812,263 Miscellaneous
NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution from the operating fund is shown in the Capital Transfers.

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Ten Month Ended April 30, 2024 ( 84% of Fiscal Year)

GOLF COURSE FUND

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Service Charges 3,645,995 2,937,631 - 708,364 80.6% 2,796,573 Work Orders - Bldg Maint. 3,942,723 2,764,386 - 1,178,337 70.1% 2,913,212 Miscellaneous 5,500 - - 5,500 0.0% 89
TOTAL REVENUES 7,594,218 5,702,017 - 1,892,202 75.1% 5,709,873

EXPENSES
Salaries & Benefits 4,695,098 3,449,486 - 1,245,612 73.5% 3,528,396 Materials, Supplies & Services 2,583,986 1,948,660 157,969 477,357 81.5% 1,604,690 Special Projects 299,172 269,958 38,502 (9,288) 103.1% 268,577 Capital Outlay Transfers 3,598 2,998 - 600 83.3% 161,332 Equipment 10,000 10,171 - (171) 101.7% 6,053
TOTAL EXPENSES 7,591,854 5,681,273 196,472 1,714,109 77.4% 5,569,048 Revenue Less Expense 2,364 20,743 (196,472) 178,092 140,826

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Ten Month Ended April 30, 2024 ( 84% of Fiscal Year)

FACILITIES MANAGEMENT FUND

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Vehicle Rental Charges 4,963,096 4,267,698 - 695,398 86.0% 2,472,871 Investment Income 351,897 465,587 - (113,690) 132.3% 255,334 Rents & Concessions 4,380 85,978 - (81,598) 1963.0% 85,978 Miscellaneous 68,000 121,805 - (53,805) 179.1% 164,537
Operating Transfers-In - - - - 0.0% 222,649
TOTAL REVENUES 5,387,373 4,941,068 - 446,305 91.7% 3,201,368

EXPENSES
Salaries & Benefits 207,091 139,420 - 67,671 67.3% 149,061 Materials, Supplies & Services 25,316 26,565 - (1,249) 104.9% 3,953 Debt Service 606,372 303,186 303,186 1 100.0% 303,186
Capitalized Fixed Assets 6,998,962 2,286,720 1,020,042 3,692,201 47.2% 718,499 TOTAL EXPENSES 7,837,741 2,755,890 1,323,227 3,758,624 52.0% 1,174,698 Revenue Less Expense (2,450,368) 2,185,177 (1,323,227) (3,312,318) 2,026,670

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Ten Month Ended April 30, 2024 ( 84% of Fiscal Year)

FLEET REPLACEMENT FUND

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Vehicle Maintenance Charges 3,162,732 2,572,013 - 590,719 81.3% 2,615,949 Reimbursements 5,000 8,333 - (3,333) 166.7% 4,167
Miscellaneous 114,602 111,946 - 2,657 97.7% 75,531
TOTAL REVENUES 3,282,335 2,692,292 - 590,043 82.0% 2,695,647

EXPENSES
Salaries & Benefits 1,575,980 1,262,707 - 313,273 80.1% 1,260,606 Materials, Supplies & Services 1,857,418 1,525,936 131,864 199,618 89.3% 1,150,066 Special Projects 71,367 42,203 9,099 20,064 71.9% 31,109 Capital Outlay Transfers 1,467 1,223 - 245 83.3% 1,223
Equipment 7,884 7,323 - 561 92.9% 1,492
Capitalized Fixed Assets - - - - 0.0% -
Appropriated Reserve 15,000 - - 15,000 0.0% -
TOTAL EXPENSES 3,529,116 2,839,392 140,963 548,761 84.5% 2,444,496 Revenue Less Expense (246,781) (147,100) (140,963) 41,282 251,151

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Ten Month Ended April 30, 2024 ( 84% of Fiscal Year)

FLEET MAINTENANCE FUND

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Insurance Premiums 11,001,421 9,422,556 - 1,578,865 85.6% 6,382,166 Workers' Compensation Premiums 5,724,102 4,816,247 - 907,855 84.1% 3,807,715 OSH Charges 301,269 253,487 - 47,782 84.1% 244,145
Unemployment Insurance Premium 200,000 159,926 - 40,074 80.0% 341,888 Investment Income 27,500 94,220 - (66,720) 342.6% 39,635 Operating Transfers-In 75,825 63,188 - 12,638 83.3% 4,063,188 TOTAL REVENUES 17,330,117 14,809,623 - 2,520,494 85.5% 14,878,736

EXPENSES
Salaries & Benefits 838,683 693,466 - 145,217 82.7% 673,340 Materials, Supplies & Services 19,187,509 12,709,335 969,281 5,508,892 71.3% 10,566,656 Capital Outlay Transfers 409 341 - 68 83.3% 341
Equipment - 456 - (456) 0% 479
TOTAL EXPENSES 20,026,601 13,403,598 969,281 5,653,721 71.8% 11,240,816 Revenue Less Expense (2,696,484) 1,406,025 (969,281) (3,133,227) 3,637,920 The Self Insurance Trust Fund is an internal service fund of the City, which accounts for the cost of providing workers' compensation, property and liability insurance as well as unemployment insurance and certain self-insured employee benefits on a city-wide basis. Internal Service Funds charge other funds for the cost of providing their specific services.

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Ten Month Ended April 30, 2024 ( 84% of Fiscal Year)

SELF INSURANCE TRUST FUND

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Service charges 6,208,379 5,150,035 - 1,058,344 83.0% 4,288,603 Operating Transfers-In 329,169 165,288 - 163,881 50.2% - TOTAL REVENUES 6,537,548 5,315,323 - 1,222,225 81.3% 4,288,603

EXPENSES
Salaries & Benefits 3,901,398 3,140,654 - 760,744 80.5% 2,386,570 Materials, Supplies & Services 2,558,185 2,230,744 32,145 295,296 88.5% 1,708,605 Special Projects 200 150 - 50 75.0% 632
Capital Outlay Transfers 240,830 200,692 - 40,138 83.3% 113,064 Equipment 13,000 4,784 - 8,216 36.8% 16,645
Appropriated Reserve 3,179 - - 3,179 0.0% -
TOTAL EXPENSES 6,716,792 5,577,024 32,145 1,107,623 83.5% 4,225,516 Revenue Less Expense (179,244) (261,701) (32,145) 114,602 63,087 from the operating fund is shown in the Capital Transfers.

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Ten Month Ended April 30, 2024 ( 84% of Fiscal Year)

INFORMATION TECHNOLOGY FUND
NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Leases - Commercial 2,350,000 1,918,630 - 431,370 81.6% 1,888,106 Leases - Food Service 3,575,000 2,758,933 - 816,067 77.2% 2,970,045 Slip Rental Fees 5,578,030 4,733,365 - 844,665 84.9% 4,316,181 Visitors Fees 765,000 632,226 - 132,774 82.6% 609,745
Slip Transfer Fees 1,100,000 1,178,000 - (78,000) 107.1% 993,100 Parking Revenue 3,596,500 3,366,408 - 230,092 93.6% 3,016,510 Wharf Parking 325,000 243,841 - 81,159 75.0% 233,631
Other Fees & Charges 272,740 196,782 - 75,958 72.1% 209,356 Investment Income 243,200 333,663 - (90,463) 137.2% 205,713 Rents & Concessions 435,000 386,115 - 48,885 88.8% 382,148 Miscellaneous 787,000 768,988 - 18,012 97.7% 796,902
TOTAL REVENUES 19,027,470 16,528,964 - 2,498,506 86.9% 15,647,564

EXPENSES
Salaries & Benefits 8,132,167 6,295,603 - 1,836,565 77.4% 6,301,584 Materials, Supplies & Services 6,949,591 5,256,980 696,194 996,418 85.7% 4,382,117 Special Projects 225,565 165,069 30,319 30,178 86.6% 186,514 Debt Service 2,035,239 2,035,240 - (1) 100.0% 2,036,965 Capital Outlay Transfers 1,650,000 1,375,000 - 275,000 83.3% 1,916,667 Equipment 195,040 50,057 53,459 91,523 53.1% 37,250
Capitalized Fixed Assets 21,347 - 13,847 7,500 64.9% 22,796 Other 2,000 61,647 5,000 (64,647) 3332.3% 2,513
Appropriated Reserve 100,000 - - 100,000 0.0% -
TOTAL EXPENSES 19,310,949 15,239,594 798,819 3,272,536 83.1% 14,886,405 Revenue Less Expense (283,479) 1,289,369 (798,819) (774,029) 761,159 Miscellaneous
NOTE - These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Ten Month Ended April 30, 2024 ( 84% of Fiscal Year)

WATERFRONT OPERATING FUND
from the operating fund is shown in the Capital Transfers.

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Service Charges 47,660,583 38,895,198 - 8,765,385 81.6% 24,966,910 Investment Income - 177,075 - (177,075) 0.0% -
Grants - 21,060 - (21,060) 0.0% -
TOTAL REVENUES 47,660,583 39,093,333 - 8,567,250 82.0% 24,966,910

EXPENSES
Salaries & Benefits 587,742 373,745 - 213,997 63.6% 143,824 Materials, Supplies & Services 37,149,413 23,594,395 2,172,752 11,382,267 69.4% 27,020,380 Special Projects 1,384,649 1,012,961 6,692 364,996 73.6% 864,748 Debt Service 34,695 - - 34,695 0.0% -
Other 476,606 - - 476,606 0.0% -
TOTAL EXPENSES 39,633,105 24,981,100 2,179,443 12,472,561 68.5% 28,028,952 Revenue Less Expense 8,027,478 14,112,233 (2,179,443) (3,905,312) (3,062,043)

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Ten Month Ended April 30, 2024 ( 84% of Fiscal Year)

SANTA BARBARA CLEAN ENERGY FUND

Revised YTD Encum- Remaining Percent of Previous
Budget Actual brances Balance Budget YTD

REVENUES
Service charges 3,014,426 2,369,870 - 644,556 78.6% 2,127,140 Grants 1,606 4,562 - (2,956) 284.1% 78,600
Miscellaneous 62,000 52,680 - 9,320 85.0% 10,493
TOTAL REVENUES 3,078,032 2,427,112 - 650,920 78.9% 2,216,233

EXPENSES
Salaries & Benefits 916,003 612,235 - 303,768 66.8% 519,862 Materials, Supplies & Services 2,377,652 1,593,786 133,461 650,404 72.6% 1,281,801 Special Projects 313,022 85,324 107,519 120,179 61.6% 6,247 Debt Service - - - - 0.0% 20,117
Capital Outlay Transfers - - - - 0.0% 363
Equipment 300 729 6,912 (7,341) 2547.0% 12,120
TOTAL EXPENSES 3,606,976 2,292,074 247,893 1,067,009 70.4% 1,919,109 Revenue Less Expense (528,944) 135,038 (247,893) (416,090) 297,125 Miscellaneous
NOTE-These figures reflect the operating fund only. Though the capital fund is excluded, the current year contribution from the operating fund is shown in the Capital Transfers.

CITY OF SANTA BARBARA
Interim Statement of Revenues and Expenditures
For Ten Month Ended April 30, 2024 ( 84% of Fiscal Year)

ENERGY AND CLIMATE MANAGEMENT FUND

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: June 4, 2024
TO: Mayor and Councilmembers
FROM: Building and Safety Division, Community Development Department SUBJECT: Amendment to Professional Services Agreement for Permit, Plan Check, and Inspection Services [Agreement]
RECOMMENDATION:

That Council authorize the Community Development Director to execute the sixth amendment to increase the amount of Santa Barbara City Agreement No. 26,979 with Interwest Consulting Group, Inc., by $120,000, for a total contract amount of $705,000, to provide permit, plan check, and inspection services.

DISCUSSION:

Thorough and timely building permit plan reviews and inspection services help the community establish and maintain a safe, accessible, and healthy built environment. In order to provide appropriate service levels with acceptable turnaround times for permit, plan check, and inspection services of the State’s Title 24 Building Standards and local amendments, the use of independent contract services is necessary to address periods of increased demand as well as unanticipated staffing shortages.

Contract building and safety program services are key to maintaining building permit program services for customers. These services prevent and reduce building permit plan check backlogs and expedite plan check processes according to City priorities. They can also provide other program services that improve the customer’s experience (management, inspections, permit counter staff, etc.). The contract services supplement the services offered by City staff.

The Building and Safety Division continues to experience plan check staff vacancies in Fiscal Year 2024. Staff vacancies have driven an increased use of contract services, exhausting Interwest contract funds. The Building and Safety Division has an established working relationship with Interwest, which has provided consistent, expert plan check review, and adhered to the required turnaround schedule. Staff recommends that Council authorize the recommended contract amendments to allow the Building and Safety Division to continue providing timely, professional service.

Agenda Item No. 12
File Code No. 610.01
Council Agenda Report
Amendment to Professional Services Agreement for Permit, Plan Check, and Inspection Services [Agreement]
June 4, 2024

BUDGET/FINANCIAL IMPACT:

The recommended contract amendment is funded from existing appropriated expenditures in Building and Safety’s Fiscal Year 2024 General Fund Budget.

Copies of the contract/agreement and amendment are available for public review. Please contact [email protected] to request a copy.

PREPARED BY: Raven Rutledge, Building and Safety Business Analyst SUBMITTED BY: Elias Isaacson, Community Development Director APPROVED BY: Kelly McAdoo, City Administrator

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: June 4, 2024
TO: Mayor and Councilmembers
FROM: City Administrator’s Office and Community Vitality Initiatives Division, Community Development Department
SUBJECT: Agreements for Fiscal Year 2025 with Partner Agencies in Support of Daytime Navigation and Workforce Development Center [Agreements] RECOMMENDATION: That Council:

A. Authorize the City Administrator to execute a sublease agreement with the Santa Barbara Alliance for Community Transformation for 621 Chapala Street; B. Authorize the Community Development Director to execute a funding agreement in the amount of $133,000 with the Santa Barbara Alliance for Community Transformation for day-to-day management and operations of the Daytime Navigation and Workforce Development Center at 621 Chapala Street, with the option to extend the agreement for an additional two years in an amount not to exceed $100,000; and
C. Authorize the Community Development Director to execute a funding agreement in the amount of $81,506 with City Net for an on-site case manager at the Daytime Navigation and Workforce Development Center.

EXECUTIVE SUMMARY:

On February 6, 2024, Council unanimously approved a three-year lease agreement for 621 Chapala Street for a Daytime Navigation and Workforce Development Center (Navigation Center) to support people experiencing homelessness and housing insecurity in the City of Santa Barbara. A Conditional Use Permit, required in order for the Navigation Center to be open to the public, was unanimously granted by the City’s Planning Commission on April 4, 2024. In anticipation of the Navigation Center opening this summer, City staff now recommends entering into a formal sublease agreement and partner agreements for day-to-day operations and case management services.

Agenda Item No. 13
File Code No. 660.04
Council Agenda Report
Agreements for Fiscal Year 2025 with Partner Agencies in Support of Daytime Navigation and Workforce Development Center [Agreements]
June 4, 2024

DISCUSSION:

Background
As of the 2024 Point-in-Time Count, an estimated 987 people were experiencing homelessness in the City of Santa Barbara, 234 of whom were sleeping outdoors and 301 of whom were living in their vehicles. Although this is the first substantial increase in the homeless population in the City of Santa Barbara since 2020, there continues to be a significant demand for day-to-day basic needs and supportive services for the City’s unhoused population.

In addition, there are 452 individuals staying in emergency shelters on any given night, but there is limited capacity for these facilities to remain open during the day for overnight guests. Therefore, the City’s unhoused population frequently resides in public parks and beaches, and near public buildings and businesses in the economic corridors. This is especially challenging during inclement weather when expanded warming centers are only open in the evening and close in the early-morning hours.

The Navigation Center will provide a “one-stop-shop” for people experiencing homelessness and housing insecurity to access support and services that help them become document ready and safely housed. These services will include documentation readiness (e.g. acquiring birth certificate, driver’s license, Social Security card), case management, workforce development and life skills building, job search assistance, housing referrals, health care, and mental health support). By providing these services in a safe and welcoming environment, the Navigation Center will help individuals take steps toward finding and successfully remaining in stable housing.

Navigation Center Management and Operations
The Navigation Center will be fully staffed by the Santa Barbara Alliance for Community Transformation (SB ACT) and supported by partnering service providers that have a proven track record of reducing homelessness. The Navigation Center builds on the success of the Neighborhood Navigation Centers (NNCs) that SB ACT currently operates in three locations on three separate days during the week. With the Navigation Center at a more safe, private, and dignified location, the NNCs currently operating outdoors at Alameda Park and the Carrillo/Castillo Commuter Lot will wind down, and providers will begin offering their services on a rotating schedule at the new location. The NNC will continue to operate at the Rescue Mission on Wednesdays to be accessible to the vulnerable population on Santa Barbara’s Lower Eastside.

The scope of work with SB ACT includes the following objectives:
(a) Manage the Daytime Navigation and Workforce Development Center facilities at 621 Chapala Street.

Council Agenda Report
Agreements for Fiscal Year 2025 with Partner Agencies in Support of Daytime Navigation and Workforce Development Center [Agreements]
June 4, 2024

(b) Coordinate outreach and case management support at the site using the Coordinated Entry System (CES) to identify individual needs and facilitate access to temporary and permanent housing solutions.
(c) Train and implement specific strategies around safety, de-escalation, diversion, and reunification to provide an intentional setting that is conducive to street exits and service provision.
(d) Consult with individuals with lived experience in homelessness to expand and adapt Navigation Center services to meet the needs of unsheltered individuals and families.
(e) Facilitate neighborhood impact mitigation efforts to the neighborhood immediately surrounding the Navigation Center.
(f) Continue facilitating an Eastside Neighborhood Navigation Center site.

The programming offered by the Navigation Center will be defined and informed by the ACT on Homelessness South County Collaborative that has brought together crosssector support from nonprofits, businesses, government agencies, and faith communities.

SB ACT is currently completing a formalized schedule of service providers that will be at the Navigation Center, offering a wide variety of support services including, but not limited to, the following:
 Behavioral Health: Santa Barbara County Department of Behavioral Wellness, Santa Barbara Response Network, Project HEAL of Santa Barbara County, and Mental Wellness Center.
 Healthcare: Doctors Without Walls – Santa Barbara Street Medicine, SEE International, Santa Barbara County Department of Public Health.  Workforce Development: Santa Barbara Public Library, Santa Barbara County Workforce Development Board, Women’s Economic Ventures, and Santa Barbara Human Resources Association.
 Basic Relief and Support Services: Westmont Urban Initiative, Laguna Blanca School, Christ Presbyterian Church, Trinity Episcopal Church, and Ocean Hills Covenant Church.

With Council’s approval of the recommendations in this report, the Navigation Center anticipates opening to the public in late June 2024. The Navigation Center will be open for walk-ins Monday through Friday from 10 a.m. to 2 p.m. initially, and will expand its hours to 9 a.m. to 3 p.m. Additional client meetings will be offered by appointment only on weekdays until 5:00 p.m.

On-Site Case Management and Housing Navigation Services In addition to the service provider agreement with SB ACT for day-to-day management and operations, the City is proposing to support a full-time case manager who will be dedicated solely to the Navigation Center. This agreement will be in continuation of the long-term partnership with City Net as the primary outreach and case management provider serving the unhoused in the City of Santa Barbara. The services provided by this Council Agenda Report
Agreements for Fiscal Year 2025 with Partner Agencies in Support of Daytime Navigation and Workforce Development Center [Agreements]
June 4, 2024

full-time employee will include case management, supportive services, landlord engagement, housing navigation, and housing documentation.

Case management and support activities include assessing the housing and service needs and arranging, coordinating, and/or monitoring the delivery of individualized services. Specific activities include:
(a) Assessment and intake using Homeless Management Information System (HMIS); (b) Conducting initial evaluations, including verifying and documenting eligibility; (c) Counseling;
(d) Developing/securing/coordinating services;
(e) Helping obtain federal, state and local benefits, such as Medicaid/Medi-Cal, food stamps, Social Security Income, and more;
(f) Monitoring and evaluating program participant progress in particular programs; (g) Providing information and referrals to other providers; and (h) Developing an individualized housing stabilization plan that leads to the attainment of stable permanent housing.

Housing navigation services include making clients document ready for housing by helping them obtain identification cards, social security cards, birth certificates, etc. It also entails providing housing search and placement services, such as scheduling appointments, assisting with housing application paperwork, providing moving assistance, mediating with landlords on behalf of the client, and more.

Additionally, City Net has established relationships with a variety of organizations such as Cottage Hospital, Behavioral Wellness, the Santa Barbara Police Department, Downtown Ambassadors, landlords, and numerous service providers that will maximize community resources available to clients.

Council approval of this agreement will allow City Net to recruit and onboard a Case Manager in time for opening of the Navigation Center.

Measuring Success through Client Outcomes
The overall success of the Navigation Center will be measured by the number of interim and permanent housing placements. SB ACT aims to provide at least 75 interim housing placements and 50 permanent housing placements connected to the Navigation Center and Eastside NNC for Fiscal Year 2025.

Additionally, SB ACT anticipates that the Navigation Center and Eastside NNC will serve a total of 150 unduplicated clients per week, with the goal of serving 50 percent of the City of Santa Barbara’s total homeless population (approximately 500 individuals). The Navigation Center and Eastside NNC will also work to prevent additional people from entering homelessness through diversion and rapid resolution strategies.

Council Agenda Report
Agreements for Fiscal Year 2025 with Partner Agencies in Support of Daytime Navigation and Workforce Development Center [Agreements]
June 4, 2024

Neighborhood Engagement and Mitigation Measures
City staff, in partnership with SB ACT, have actively engaged neighbors in discussions about the Navigation Center since January, including residents and business owners near the property and throughout the downtown corridor. This outreach will continue, as the City and SB ACT are committed to building strong relationships and being responsive to any questions or concerns.

SB ACT will also expand the monthly State Street/Waterfront Regional Action Plan meeting to a Downtown/Waterfront Regional Action Plan to be inclusive of the neighborhood surrounding the Navigation Center. Moreover, SB ACT is establishing a designated telephone hotline for residents and business/property owners in the area to report concerns that need a faster response.

The Navigation Center staff will be committed to proactively minimize impacts to the surrounding neighborhood, ensuring that all outdoor activities (i.e., clients entering and exiting the building) are regulated and monitored by staff to minimize noise impacts to the surrounding neighbors, and ensuring that clients’ large items (e.g., backpacks, carts) are temporarily stored in a locked room in the building to prevent any visual impacts to the exterior of the building.

In accordance with the Conditional Use Permit, SB ACT will conduct regular outreach to individuals experiencing homelessness in the surrounding neighborhood to encourage engagement with service providers at the Navigation Center and to discourage loitering.

Targeted “block walks” will occur each day, one hour prior to opening and one hour after closure. SB ACT will also retain a private security firm to conduct nightly exterior patrols during the evening and overnight hours.

BUDGET / FINANCIAL INFORMATION:

Navigation Center Management and Operations
The City has provided funding to support the Neighborhood Navigation Centers since Fiscal Year 2022. Funding for this agreement comes from the State of California’s Permanent Local Housing Allocation (PLHA) program. The City is an entitlement jurisdiction for PLHA funds and utilizes its allocation to assist persons who are experiencing homelessness or are at risk of becoming homeless.

There are sufficient expenditure appropriations in the Fiscal Year 2025 PLHA fund to support the $133,000 agreement, which is for a one-year period effective July 1, 2024, through June 30, 2025. Additionally, to ensure seamless operation of the Navigation Center, Recommendation B would authorize the Community Development Director to amend SB ACT’s agreement to continue funding operations of the Navigation Center each fiscal year in an amount not to exceed $100,000 for the duration of this effort, which will continue through Fiscal Year 2027.

Council Agenda Report
Agreements for Fiscal Year 2025 with Partner Agencies in Support of Daytime Navigation and Workforce Development Center [Agreements]
June 4, 2024

It should be noted that SB ACT has already leveraged the City’s support by securing $500,000 in additional public and philanthropic dollars for operation of the Navigation Center and is in the process of fundraising additional private funding for the three-year commitment.

On-Site Case Management and Housing Navigation Services The agreement with City Net for a full-time Case Manager for the Navigation Center is the first-of-its-kind with City Net and is separate from the City’s agreement for street outreach and case management that was approved by Council on March 19, 2024. There are sufficient expenditure appropriations in the Fiscal Year 2024 HOME American Rescue Plan (ARP) Fund budget to support the agreement for a total of $81,506 through June 30, 2025.

A summarized funding table is included below.

Funding
Source Agency Description of Service Amount Term
$133,000 (Year 1)
Up to $100,000
PLHA Fund SB ACT (Year 2) Navigation
Centers Up to $100,000
(Year 3)
July 1, 2024 – June 30,
2025, with option to
renew an additional
two years through FY

27. HOME
ARP
City Net On-site Case
Manager
$81,506 1 year from date of
execution through June
30, 2025.

Sublease Agreement for 621 Chapala Street
The City will not charge rent to SB ACT to sublease the property at 621 Chapala Street for the duration of the agreement. The three-year Lease Agreement was approved by Council on February 6, 2024, with initial costs being addressed by the approved Fiscal Year 2024 Measure C expenditure allocation of $500,000 for Homelessness Response.

A copy of the sublease agreement will be available for public review; please contact Nicole Grisanti at [email protected] to request a copy.

A copy of the agreement with the Santa Barbara Alliance for Community Transformation and the agreement with City Net is available from the Community Development Department for public review; please contact Elizabeth Stotts, Homelessness Programs Analyst, at [email protected] to request a copy.

PREPARED BY: Barbara Andersen, Senior Assistant to the City Administrator Elizabeth Stotts, Homelessness Programs Analyst
SUBMITTED BY: Elias Isaacson, Community Development Director APPROVED BY: Kelly McAdoo, City Administrator

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: June 4, 2024
TO: Mayor and Councilmembers
FROM: Community Vitality Initiatives Division, Community Development Department
SUBJECT: Agreement with New Beginnings to Provide Case Management and Housing Navigation Services to Persons Experiencing Vehicular Homelessness [Agreement]
RECOMMENDATION:

That City Council authorize the Community Development Director to execute an agreement in the amount of $1,393,875 with New Beginnings, a California nonprofit organization, to provide outreach, case management, and housing navigation services to persons experiencing vehicular homelessness in the City of Santa Barbara, with funds made available by the California Encampment Resolution Funding grant program.

DISCUSSION:

Background
The four-year California Encampment Resolution Funding (CERF) program supports local proposals that resolve the experience of unsheltered homelessness for people living in encampments. The City of Santa Barbara and the County of Santa Barbara agreed to submit a joint application for CERF–Round 3 (CERF-3) funds to address the growing crisis of vehicular homelessness. The proposal specifically leveraged the expertise and proven track record of New Beginnings and the Safe Parking Program.

On April 18, 2024, the California Interagency Council on Homelessness announced that the joint CERF-3 application received its full funding request of $7,975,380. Of this total grant award, $1,488,820 in program staffing and administration costs will be managed by the City of Santa Barbara through a direct allocation of funds and subrecipient agreement with the County of Santa Barbara. This agreement was authorized by Mayor and Council on May 21, 2024, and the Council Agenda Report is included as an attachment.

Agenda Item No. 14
File Code No. 660.04
Council Agenda Report
Agreement with New Beginnings to Provide Case Management and Housing Navigation Services to Persons Experiencing Vehicular Homelessness [Agreement] June 4, 2024

Of this total amount, City staff is recommending that $1,393,875 be allocated directly to New Beginnings. The remaining $94,945 will be available for City staff to administer and oversee the program for the duration of the grant period. The grant will allow New Beginnings to hire seven full-time employees dedicated to serving people experiencing vehicular homelessness in priority regions in the City of Santa Barbara, including case managers, housing navigators, supportive housing services employees, and more. Most notably, the grant also provides Santa Barbara residents enrolled in the CERF-3 program access to a countywide pool of up to $3 million in rental assistance funds for permanent housing and $700,000 in support of interim housing placements, shared in proportion to the City’s number of enrolled clients.

The purpose of this report is to request Council’s approval to subaward a portion of the City’s share of service delivery CERF-3 funds to New Beginnings to operate the CERF-3 program within City limits. County staff are concurrently requesting approval from the Board of Supervisors to award its share of CERF-3 funds to New Beginnings for operation of the program, for the remaining portion of the County, including unincorporated areas and cities.

New Beginnings has operated the Safe Parking Program since 2004 with a proven strategy focused on engaging individuals and families living in vehicles. The program was the first of its kind and has served as a model for dozens of communities throughout the country. In the past 20 years, the Safe Parking Program has housed hundreds of individuals and provided safe overnight parking to thousands of individuals and families experiencing homelessness. New Beginnings consistently meets program goals and continues to expand services to further support clients and the broader community. New Beginnings also operates a Rapid Re-Housing program, which quickly re-houses individuals and provides housing subsidies coupled with housing retention services. This CERF-3 award will help fill the growing gap in rental assistance resources.

The City-specific CERF-3 program will serve an estimated 100 persons in Santa Barbara living in six identified encampment areas. The following tables show the goals and performance measures of the program within City limits.

Goals
Unduplicated number of homeless persons or persons at
imminent risk or at risk of homelessness to be served
100
Number of unsheltered homeless persons entering shelter (interim housing)
50 Number of homeless persons entering permanent housing (placed into units)
50 Council Agenda Report
Agreement with New Beginnings to Provide Case Management and Housing Navigation Services to Persons Experiencing Vehicular Homelessness [Agreement] June 4, 2024

Performance Measures
% of individuals successfully placed in permanent housing 50% % of adult participants gaining new or increasing cash
income at project exit
50%
% of adult participants increasing non-cash benefits at project exit
20%
% of project participants who move into permanent housing remaining housed at 1 year
90%
BUDGET/FINANCIAL IMPACT:

The State of California has placed strict deadlines on expenditure of CERF-3 funds. The grant period runs through December 31, 2026, and at least 50 percent of funds must be expended by June 30, 2025.

There are sufficient expenditure appropriations in the Fiscal Year 2024 Community Development Miscellaneous Grants Fund Budget, funded by the CERF grant, to support the agreement totaling $1,393,875 for the program outlined above. The remaining $94,945 in CERF-3 funds awarded to the City by the County will be available for City staff to administer and oversee the program for the duration of the grant period.

A copy of the agreement is available for public review. Please contact Liz Stotts, Homelessness Programs Analyst, at [email protected] to request a copy.

ATTACHMENT: May 21, 2024, Council Agenda Report
PREPARED BY: Liz Stotts, Homelessness Programs Analyst
SUBMITTED BY: Elias Isaacson, Community Development Director APPROVED BY: Kelly McAdoo, City Administrator

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: May 21, 2024
TO: Mayor and Councilmembers
FROM: Community Vitality Initiatives Division, Community Development Department
SUBJECT: California Encampment Resolution Fund Subrecipient Agreement with County of Santa Barbara [Resolution; Agreement]
RECOMMENDATION: That Council:

A. Authorize the Community Development Director to execute a subrecipient agreement between the County of Santa Barbara and the City of Santa Barbara to receive $1,488,820 in California Encampment Resolution Funds (CERF) made available by the State of California; and
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 23-076 Adopting the Budget for Fiscal Year 2024, to Approve an Increase in Fiscal Year 2024 Revenue Appropriation and Expenditure Appropriation in the Community Development Miscellaneous Grants Fund in the Amount of $1,488,820 Funded by a California Encampment Resolution Funds (CERF) Grant.

EXECUTIVE SUMMARY:

The City and County of Santa Barbara were recently awarded grant funds from the State of California Encampment Resolution Fund (CERF) program to provide services and housing to persons living in vehicular encampments. As a stipulation of the joint grant application to the State, the City agreed to administer the CERF program within the City limits in collaboration with the County of Santa Barbara and to subgrant CERF dollars to New Beginnings Safe Parking Program for case management, housing navigation, and supportive housing services. City Council approval is needed to enter into a subrecipient agreement with the County for the City’s share of CERF funds. City staff plans to return to Council on June 4, 2024, to execute a subrecipient agreement with New Beginnings for operation of the vehicular encampment resolution program.

ATTACHMENT
Council Agenda Report
California Encampment Resolution Fund Subrecipient Agreement with County of Santa Barbara [Resolution; Agreement]
May 21, 2024

DISCUSSION:

Background
The four-year California Encampment Resolution Funding (CERF) program supports local proposals that resolve the experience of unsheltered homelessness for people living in encampments. Following three statewide competitive rounds, CERF funds totaling $16.52 million have been allocated to the County of Santa Barbara.

The first round of CERF funds helped launch the County’s encampment resolution program along the transit corridor, which ends this month and culminates with interim housing placements at La Posada1. The second round of CERF funds focuses on encampments along waterways and creeks. Implementation of the County’s first two rounds of CERF funding was done collaboratively with the Cities of Goleta and Santa Barbara, and this collaboration continued with the third and final round of CERF awards.

CERF Round 3 Award (CERF-3)
The City of Santa Barbara and the County agreed to submit a joint application for CERF-3 funds to contract with New Beginnings Safe Parking Program and address the growing crisis of vehicular homelessness. Mainly due to skyrocketing housing costs, the number of persons living in vehicles countywide increased from 489 persons in the 2019 Point in Time Count to 710 persons in 2024, which is 53 percent of the total unsheltered population. Moreover, more than a third of the County’s unsheltered persons living in their vehicles reside in the City of Santa Barbara.

On April 18, 2024, the California Interagency Council on Homelessness (Cal ICH) announced that the joint CERF-3 application received its full funding request of $7,975,380. Of this grant, $1,488,820 in program staffing and administration costs has been set aside for services to the City of Santa Barbara directly. This will allow New Beginnings to hire seven FTEs dedicated to the City of Santa Barbara, including case managers, housing navigators, supportive housing services employees, and more. Most notably, this grant gives Santa Barbara residents enrolled in the CERF-3 program access to a countywide pool of up to $3 million in rental assistance funds and $700,000 for interim shelter through Safe Parking Program lots and interim housing, shared in proportion to the City’s number of enrolled clients.

On June 4, City staff plans to request Council’s approval to subaward the City’s share of CERF-3 funds to New Beginnings to operate the CERF-3 program within city limits. As part of the joint application, the City committed to administering the City’s portion of the CERF-3 grant, including program oversight and coordination2. 1 A proposed 80-unit temporary housing community located on Santa Barbara County-owned property that serves unsheltered homeless residents.
2 The City and New Beginnings also agreed to set aside $100,000 in Tenant-Based Rental Assistance provided to New Beginnings earlier this year for CERF-3 clients.

Council Agenda Report
California Encampment Resolution Fund Subrecipient Agreement with County of Santa Barbara [Resolution; Agreement]
May 21, 2024

New Beginnings has operated the Safe Parking Program since 2004 with a proven strategy focused on engaging persons living in vehicles. The program was the first of its kind and has served as a model for dozens of communities throughout the country. In the past 20 years, the Safe Parking Program has housed hundreds of individuals and provided safe overnight parking to thousands of individuals and families experiencing homelessness. New Beginnings consistently meets program goals and continues to expand services to further support clients and the community. New Beginnings also operates a Rapid Re-Housing Program, which quickly re-houses individuals and provides housing subsidies coupled with housing retention services. This CERF-3 award will help fill the growing gap in rental assistance resources.

The countywide CERF-3 proposal will serve an estimated 300 persons (100 of whom are in Santa Barbara) living in 21 identified encampment areas3 (six of which are in Santa Barbara). The following tables show the goals and performance measures of the program within the City limits.

Goals
Unduplicated number of homeless persons or persons at
imminent or at risk of homelessness to be served
100
Number of unsheltered homeless persons entering shelter (interim housing)
50 Number of homeless persons entering permanent housing (placed into units)
50 Performance Measures
% of individuals successfully placed in permanent housing 50% % of adult participants gaining new or increasing cash
income at project exit
50%
% of adult participants increasing non-cash benefits at project exit
20%
% of project participants who move into permanent housing remaining housed at 1 year
90%
CERF-3 Grant Deadlines
The State of California has placed strict deadlines for expenditure of CERF-3 funds. The grant period runs through December 31, 2026, and at least 50 percent of funds must be expended by June 30, 2025.

Given the State’s tight turnarounds, on June 4, 2024, the County will request the Board of Supervisors to execute a subrecipient agreement with the City of Santa Barbara to subgrant the City’s share of CERF-3 funds, and an agreement with New Beginnings to 3 CERF-3 rules required applicants to identify priority encampment sites. As part of the application development process, County staff and service providers identified twenty-one areas of vehicle clusters that generally do not move during the day, which met CERF-3 criteria of an encampment.

Council Agenda Report
California Encampment Resolution Fund Subrecipient Agreement with County of Santa Barbara [Resolution; Agreement]
May 21, 2024

operate the vehicular encampment program countywide. In order for the County to approve the agreement with the City, the City must first receive Council authority for the City of Santa Barbara Community Development Director to enter into this agreement.

Since the announcement of the CERF-3 award, the County, the City, and New Beginnings have been developing implementation strategies to be ready to start the CERF-3 program as soon as all agreements are executed.

BUDGET/FINANCIAL IMPACT:

Staff recommends an increase in Fiscal Year 2024 revenue and expenditure appropriation in the Community Development Miscellaneous Grants Fund in the amount of $1,488,820 funded by a CERF grant to implement and administer the vehicular encampment resolution program outlined above.

CERF-3 program rules allow the expenditure of program-related funds as of the State’s April 18, 2024, award letter date. Once the subrecipient agreement is executed between the City and the County, expenditure of CERF-3 funds may occur; however, reimbursement of CERF-3 funds will be subject to an executed standard agreement between the County and the State of California, which is expected to occur later this summer.

The total grant amount that will be directly allocated to the City is $1,488,820, which will be utilized as follows: $1,393,875 to subaward for the provision of direct program services, and $94,945 for grant administration.

The CERF-3 program allows up to five percent of the total grant awarded to the County to be used for administrative purposes. The City and the County have agreed to share half of the allowed administrative overhead dollars with New Beginnings. The other half, a total of $189,890, will be shared equally between the City and the County and will be available for City Staff to administer and oversee the program for the duration of the grant.

The remaining $1,393,875 in CERF funds will be sub-granted to New Beginnings, which will be brought to Council for approval on June 4, 2024.

PREPARED BY: Liz Stotts, Homelessness Programs Analyst
SUBMITTED BY: Elias Isaacson, Community Development Director APPROVED BY: City Administrator’s Office
RESOLUTION NO.

A RESOLUTION OF THE COUNCIL OF THE CITY OF
SANTA BARBARA AMENDING RESOLUTION NO. 23-076
ADOPTING THE BUDGET FOR FISCAL YEAR 2024, TO
APPROVE AN INCREASE IN FISCAL YEAR 2024

REVENUE APPROPRIATION AND EXPENDITURE

APPROPRIATION IN THE COMMUNITY DEVELOPMENT

MISCELLANEOUS GRANTS FUND IN THE AMOUNT OF
$1,488,820 FUNDED BY A CALIFORNIA ENCAMPMENT
RESOLUTION FUNDS (CERF) GRANT.

WHEREAS, in accordance with the City Charter, the City Administrator filed with the Council a proposed budget for the fiscal year beginning July 1, 2023; WHEREAS, the City Council is required to adopt a budget before the beginning of the fiscal year on July 1, 2023;
WHEREAS, the City Charter provides that at any public meeting after the adoption of the budget, the City Council may amend or supplement the budget by motion adopted by the affirmative votes of at least a majority of the total members of the City Council; and WHEREAS, as authorized by Resolution No. 23-076, this Resolution approves the amendment to the budget as provided herein.

NOW, THEREFORE, be it resolved by the Council of the City of Santa Barbara that in accordance with the provisions of Section 1205 of the City Charter, the budget for the fiscal year 2024, as adopted [or amended] by Resolution No. 23-076, is hereby amended as follows:

1. The Council accepts the California Encampment Resolution Funds (CERF) grant from the County of Santa Barbara.

2. The Council approves of the increase in revenue appropriation and expenditure appropriation of $1,488,820 in the Fiscal Year 2024 Community Development Miscellaneous Grants Fund.

EXHIBIT

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: June 4, 2024
TO: Mayor and Councilmembers
FROM: Water Resources Division, Public Works Department SUBJECT: Best Interest Waiver for Primary Coagulant Chemical Purchase at the William B. Cater Water Treatment Plant
RECOMMENDATION: That Council:

A. Waive the formal bid procedures as authorized by Santa Barbara Municipal Code section 4.52.070(L); and
B. Authorize the General Services Manager to issue an annual purchase order to Summit Chemical Specialty Products in the amount of $400,000 for the purchase of Sumaclear 830B and Sumaclear 1000 coagulant chemicals, with the option to renew the annual purchase order for an additional four years, subject to Council’s adoption of the budget.

DISCUSSION:

The William B. Cater Water Treatment Plant (Cater) provides regional water treatment to the communities of Santa Barbara, Summerland, Montecito, and Carpinteria. A major part of the water treatment process involves removal of suspended particles from the untreated water. These particles can provide places for bacteria to hide and avoid disinfection. The addition of a coagulant chemical makes the suspended particles adhere to each other. As the particles become larger and heavier, they settle to the bottom of the sedimentation basin, where they are removed, dried, and disposed.

Each manufacturer of water treatment coagulant chemicals uses its own proprietary blend of chemicals. Cater staff have had consultants perform analysis and allowed manufacturers to test many different coagulants throughout the years and have found the best performing coagulants to be from Summit Chemical Specialty Products (Summit). As a result, Cater staff have been purchasing Summit’s Sumaclear 830B through an annual purchase order since 2007. Shortly after the Zaca Fire, Summit’s Sumaclear 1000 was added to target the increased total organic carbon content in the water. This combination of chemicals is best matched to treat the region’s unique blend of water supplies and covers a broad range of changing water quality conditions. The two chemicals work together to keep the City of Santa Barbara (City) in compliance with federal and state drinking water regulations. This Agenda Item No. 15
File Code No. 540.1
Council Agenda Report
Best Interest Waiver for Primary Coagulant Chemical Purchase at the William B. Cater Water Treatment Plant
June 4, 2024

has proven to be the most efficient and cost-effective treatment scheme for use with the City’s particular untreated water quality.

Cater staff stay abreast of the chemical market and have an ongoing process to test newly developed coagulant blends to improve the treatment process and provide a competitive environment. Vendors are invited to submit alternative coagulant chemicals for testing in a performance versus price comparative analysis. The results have confirmed that coagulants from Summit offer the best value and treatment quality for the City.

To date, all other coagulants tested for this purpose have not performed as well as the Summit products. This performance is extremely important in meeting strict water quality regulations set forth by the U.S. Environmental Protection Agency and the State of California Department of Drinking Water.

BUDGET/FINANCIAL INFORMATION:

Coagulant chemical costs are estimated to be $400,000 for Fiscal Year 2025. There are sufficient expenditure appropriations in the Fiscal Year 2025 Recommended Water Fund Budget to cover these costs.

SUSTAINABILITY IMPACT:

Cater is a regional facility that provides drinking water to the City of Santa Barbara, along with Montecito and Carpinteria Valley Water Districts. Providing safe drinking water is essential to the sustainability of the communities that these water agencies serve.

ENVIRONMENTAL REVIEW:

This is a contract for purchase of chemicals for water treatment and is not a project subject to the California Environmental Quality Act Guidelines section 15378 (b)(2).

PREPARED BY: Matt Ward, Water System Manager/lm
SUBMITTED BY: Clifford M. Maurer, P.E., Public Works Director APPROVED BY: Kelly McAdoo, City Administrator

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: June 4, 2024
TO: Mayor and Councilmembers
FROM: Budget Division, Finance Department
SUBJECT: Fiscal Year 2025 Operating and Capital Budget Deliberations RECOMMENDATION: That Council:

A. Approve certain adjustments to the Fiscal Year 2025 Recommended Budget identified by staff as detailed in the Schedule of Recommended Adjustments; and B. Provide final direction to staff based on the Council’s review of the Fiscal Year 2025 Recommended Budget over the last several weeks.

DISCUSSION:

On April 23, 2024, the Interim City Administrator presented her Fiscal Year (FY) 2025 Recommended Operating and Capital Budget to the Council. Over a series of three meetings, Council heard from staff regarding Departmental budgets and priorities for the next fiscal year. These meetings resulted in both staff recommended adjustments and Council requested changes. Those actions are summarized in the report below, and staff are seeking final direction from Council to obtain Council’s adoption of the FY2025 budget during the regular Council meeting scheduled on June 11, 2024.

With the completion of staff presentations, as well as additional direction provided by Council at the budget workshop on March 5, 2024, staff are seeking final direction from Council during this deliberation meeting to provide final direction to staff prior to budget adoption scheduled for June 11, 2024. The items discussed below will be included in the staff report for Council to consider in their deliberations.

Staff Recommended Budget Adjustments
In the meetings held on May 14, 15, and 21, 2024, staff presented a proposed budget that included minor adjustments made after publication of the FY2025 Recommended Budget.

Since that meeting, additional staff recommended adjustments have been identified.

Agenda Item No. 16
File Code No. 230.05
Council Agenda Report
Fiscal Year 2025 Operating and Capital Budget Deliberations June 4, 2024

The table below summarizes the impact on each fund.

FUND FY2025

REVENUE
FY2025

EXPENDITURE
Airport Operating Fund $180,258
General Fund $19,492 $382,315
Library Gift Fund $138,497
Measure C Capital $1,000,000
Waterfront Operating $623,625
Recommended changes in the Airport include an additional transfer to Public Works for costs associated with the centralization of Engineering staff and a retirement benefit increase due to refining the calculation methodology.

Recommended changes in the General Fund include changes in the City Attorney’s Office, Fire Department, and Public Works Department noted in the table below.

Recommended changes in the Library Gift Fund include establishing a revenue budget for anticipated interest earned.

Recommended changes in the Measure C Capital Fund include additional funding of $1,000,000 for the De La Guerra Plaza Renovation Project to ensure adequate funding through the completion of design before construction. Staff originally assumed that these costs would be included in the upcoming debt issuance for the Police Facility project. Due to recent timing changes, staff does not recommend including the costs in the debt issuance requiring this additional appropriation in FY2025.

Recommended changes in the Waterfront include additional parking revenues assumed with the parking rate increased proposed by the Harbor Commission.

The table below summarizes the impact on each General Fund department.

DEPARTMENT FY2025

REVENUE
FY2025

EXPENDITURE
City Attorney $443,315
Fire ($61,000)
Public Works $19,492
Total $19,492 $382,315
Net effect on General Fund $362,823
Recommended changes in the City Attorney’s Office include ongoing expenditure appropriation to fund the Short-Term Rental Enforcement Program in the FY2025 budget and going forward.

Council Agenda Report
Fiscal Year 2025 Operating and Capital Budget Deliberations June 4, 2024

Recommended changes in the Fire Department include a minor reduction in the dispatch contract amount.

Recommended changes in the Public Works Department include the transfer from the Airport for costs associated with the centralization of Engineering staff.

Recommendations Expressed by Council During the Budget Review Process On May 14, 15, and 21, 2024, the Council received presentations from all City departments providing details on the respective recommended budgets. During those budget meetings, Council expressed interest in several items that would have a budgetary impact in FY2025.

Community Development
Councilmembers directed staff to revisit raising in-lieu fees for affordable housing. The department has contracted with a consulting firm that is currently underway evaluating the fee amount.

Fire
The recommended budget included elimination of a Warehouse Specialist in FY2024 for a savings of $92,806. A Councilmember requested staff to explore reinstating the Warehouse Specialist position.

Downtown Parking
Downtown Parking is projected to end FY2025 with a negative reserve balance of approximately $3.87 Million. The recommended budget includes proposals to change parking rates, complimentary periods, and to institute paid street parking to abate this issue.

Council rejected proposed changes and instructed staff to examine the following options.

1. Employee passes;

2. Local passes;

3. 90-minutes free parking in the garages and surface lots and 75-minutes free parking on the street;

4. Reconsider increasing parklet fee;

5. No paid street parking; and

6. Consideration of cost savings in not owning and maintaining the hardware but consider other funding sources.

Council also gave direction to staff to consider transitioning the Downtown Parking Enterprise Fund into the General Fund. Staff are currently analyzing how to accomplish this request with the City’s external auditor and will provide a recommendation to Council. Staff does not recommend any further action by the Council on downtown parking as part of the Council Agenda Report
Fiscal Year 2025 Operating and Capital Budget Deliberations June 4, 2024

budget adoption. Staff will return later this summer or early fall with additional analysis and recommendations in alignment with Council’s direction.

The table below summarizes the impact of each item.

OPTION NET EFFECT ON RESERVE
Employee passes ($800,000)
Local passes ($700,000)
Increase complimentary period to 90 minutes ($1,400,000) Reconsider increasing parklet fee Re-evaluating
No paid street parking Re-evaluating
CONSIDER OTHER FUNDING SOURCES:

Measure C $2,800,000
General Fund $1,230,570
Measure B and/or Clean Communities $200,000
BUDGET/FINANCIAL INFORMATION:

The General Fund operating budget has a structural deficit of $11.2 Million in FY2025 before implementing expenditure reduction targets. To reduce the deficit and use of reserves to balance the budget, the City Administrator’s recommended budget called for expenditure reductions in all General Fund departments at the two-year cycle, with additional reductions for FY2025, where possible. After these reductions were included, the revised deficit in FY2025 decreased to $7.1 Million.

The Council may choose not to approve of the staff recommended fee and other changes to the recommended budget. Fee reductions would likely reduce budgeted revenues; alternatively, fee increases would likely increase budgeted revenues.

The Council also expressed recommendations to multiple department budgets during budget hearings. If Council chooses not to approve of the expenditure reductions included in the City Administrator’s recommended budget, then Council can identify alternative reductions to be included. If alternative reductions are not identified and approved, then the General Fund would require use of additional reserves to pay for budgeted expenditures in FY2025, further depleting General Fund continency reserves.

ATTACHMENT: Schedule of Proposed Council Budget Review Meetings and Public Hearings
PREPARED BY: Natalija Glusac, Budget Manager
SUBMITTED BY: Keith DeMartini, Finance Director
APPROVED BY: Kelly McAdoo, City Administrator

CITY OF SANTA BARBARA
Budget Hearing Schedule - Fiscal Year 2025
PROPOSED Schedule of ALL Budget Review Meetings & Public Hearings Please Note: Meeting dates and times are subject to change on short notice.

MEETING DATE BUDGET AGENDA ITEM(S)

CITY COUNCIL

RETREAT
Thursday, November 30,
2023
– Budget Hearing Schedule

FINANCE

COMMITTEE

MEETING
Tuesday, February 27,
2024
12:00 p.m. – 1:30 p.m.

David Gebhard Room
– Notice of Prop. 218 Hearing on Water &
Wastewater Rates: Revenue Requirement

REGULAR CITY

COUNCIL MEETING
Tuesday, February 27,
2024
– Water & Wastewater Rates: Preliminary Rate
Study Findings

SPECIAL BUDGET

WORK SESSION
Tuesday, March 5, 2024
9:00 a.m. – 1:00 p.m.
– Overview of Objectives & Priorities
– Budgetary Challenges & Vision 2030
– Budget Process & Calendar
– General Fund Multi-Year Forecast
– Department Priorities

FINANCE

COMMITTEE

MEETING
Tuesday, April 9, 2024
12:00 p.m. – 1:30 p.m.

David Gebhard Room
– Water, Wastewater, & Solid Waste Rates

REGULAR CITY
COUNCIL MEETING:

PUBLIC HEARING
Tuesday, April 9, 2024
Afternoon session – Water, Wastewater, & Solid Waste Rates

REGULAR CITY
COUNCIL MEETING:

PUBLIC HEARING
Tuesday, April 23, 2024
Afternoon session
– Filing of the Recommended Operating &
Capital Budget for Fiscal Year 2025
– Schedule of Budget Work Sessions & Public
Hearings Approved
– Overview of Recommended Budget

FINANCE

COMMITTEE

MEETING
Tuesday, April 30, 2024
12:00 p.m. – 1:30 p.m.

David Gebhard Room
– Downtown Parking Rate Restructure Proposal

FINANCE

COMMITTEE

MEETING
Tuesday, May 7, 2024
12:00 p.m. – 1:30 p.m.

David Gebhard Room
– Overview of Recommended Operating &
Capital Budget for Fiscal Year 2025

ATTACHMENT

CITY OF SANTA BARBARA
Budget Hearing Schedule - Fiscal Year 2025
PROPOSED Schedule of ALL Budget Review Meetings & Public Hearings Please Note: Meeting dates and times are subject to change on short notice.

REGULAR CITY
COUNCIL MEETING:

BUDGET WORK

SESSION &

PUBLIC HEARING
Tuesday, May 14, 2024
Afternoon session
General Fund & related Capital Budget
Presentation
• City Administrator
• City Attorney
• Community Development
• Finance
• Fire Department
• Human Resources
• Library
• Parks & Recreation
• Police Department
• Public Works (Admin. & General Services)
• General Fund Capital & Measure C Capital

SPECIAL CITY
COUNCIL MEETING:

BUDGET WORK

SESSION &

PUBLIC HEARING
Wednesday, May 15,
2024
1:00 pm. – 5:00 p.m.

Enterprise Fund & related Capital Budget
Presentation
• Public Works (Downtown Parking)

REGULAR CITY
COUNCIL MEETING:

BUDGET WORK

SESSION &

PUBLIC HEARING
Tuesday, May 21, 2024
Afternoon session
Enterprise Fund, Internal Service Funds, Special
Funds & related Capital Budget Presentation
• Airport
• Community Development (City Affordable
Housing, Community Development Block
Grant, Federal Home Loan Program,
Permanent Local Housing Allocation, Local
Housing Trust Fund)
• Finance (Self Insurance)
• Information Technology
• Parks & Recreation (Golf Fund)
• Public Works (Engineering, Fleet, Facilities,
Streets, Measure A, Water, Wastewater)
• Sustainability & Resilience (Santa Barbara
Clean Energy, Creeks, Solid Waste, Street
Sweeping)
• Waterfront

REGULAR CITY
COUNCIL MEETING:

PUBLIC HEARING
Tuesday, June 4, 2024
Afternoon session – Budget Deliberations

REGULAR CITY
COUNCIL MEETING:

PUBLIC HEARING
Tuesday, June 11, 2024
Afternoon session – Budget Adoption

REGULAR CITY
COUNCIL MEETING:

PUBLIC HEARING
Tuesday, June 25, 2024
Afternoon session
– Prop. 218 Hearing on proposed Water,
Wastewater, & Solid Waste Rates

CITY OF SANTA BARBARA
Budget Hearing Schedule - Fiscal Year 2025
PROPOSED Schedule of ALL Budget Review Meetings & Public Hearings Please Note: Meeting dates and times are subject to change on short notice.

REGULAR CITY
COUNCIL MEETING:

PUBLIC HEARING
Tuesday, July 2, 2024
Afternoon session
– Water, Wastewater, & Solid Waste Rate
Adoption

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: June 4, 2024
TO: Mayor and Councilmembers
FROM: Administration Division, Finance Department
SUBJECT: Proposed Ballot Measure on Transaction and Use Tax Increase to Maintain Essential Local Services for the November 5, 2024, General Election
RECOMMENDATION:

That Council hear a presentation from staff regarding an update on Vision 2030 and Fiscal Sustainability Initiative and the need to pursue additional revenue sources to maintain essential City services, and direct Staff to place an appropriate resolution and ordinance for the proposed transaction and use tax increase for formal action on the June 11, 2024 meeting agenda.

DISCUSSION:

Executive Summary
As a full-service City that provides a broad range of services to the local community and that is also charged with maintaining infrastructure for public safety, recreation, and other critical functions, balancing the City’s annual operating and capital budget has become increasingly challenging given the slow growth of tax revenues in comparison to substantial increases in expenses related to staffing, services, contracts, insurance, and many others. Focusing on fiscal sustainability is a core component of Vision 2030 aimed at continuing to provide essential City services for the long-term. Along with implementing process improvements and reducing expenses wherever possible, additional, on-going revenue is required to balance the City’s budget and meet the needs of the community going forward. A half-cent sales tax measure is being proposed for the upcoming November 2024 election that will fund local services for the Santa Barbara community.

Recent Impacts on Essential City Services
Prior to COVID and 2020, the City did not have to take substantial actions to balance its budget. During COVID, the rapid and substantial decline of the City’s sales tax and Agenda Item No. 17
File Code No. 110.03
Council Agenda Report
Proposed Ballot Measure on Transaction and Use Tax Increase to Maintain Essential Local Services for the November 5, 2024, General Election June 4, 2024

Transient Occupancy Tax (TOT) revenues resulted in a $30.0 Million reduction in revenue across all funds. Of this, the impact to the General Fund, which provides funding for essential City services like public safety, is estimated to be over $20.0 Million, or more than 10% of revenues.

The City was forced to take additional steps to control and reduce costs by eliminating nearly all hourly employees, delaying projects, and reducing services. Some examples of this have been reducing staff or not filling open positions in nearly all City departments – including Public Safety.

Vision 2030 and Fiscal Sustainability Initiatives
The City of Santa Barbara’s Vision 2030 boldly responds to current civic challenges through a commitment to staff and community for smart, collaborative, and resilient government. It is the framing of an initiative to preserve the best of what makes Santa Barbara unique, and direct us to where we are headed over the next 50 years. It positions the City as a leader in smarter, proactive government, ensuring the City is sustainable, fiscally responsible, and the community is thriving.

As part of Vision 2030, staff initiated a Fiscal Sustainability Initiative to develop recommendations and solutions to ensure the City continues to meet the needs of the Santa Barbara community now and for many years to come. The objectives of this initiative are to identify and assess options that will increase revenues, create efficiencies, eliminate redundancies, and make continual process improvements to reduce costs.

On June 14, 2022, the Finance Committee received a presentation from staff regarding the Fiscal Sustainability Initiative. Staff presented an overview of a number of budgetary and financial challenges that the City has faced in recent years including challenges that were addressed with budget balancing strategies and challenges that are anticipated to continue into future fiscal years.

Within Vision 2030, the Revenue Working Group was established to develop and evaluate potential revenue-generating options and policies for the Council’s consideration.

Revenue-generating options include those that may require voter approval, and fee and other revenue changes that require Council approval. The working group evaluated 70 individual revenue generating options by considering legal requirements, types of funding, longevity of revenue, revenue volatility, approval processes, technological requirements, and staff and other resources to implement and administer.

The Revenue Working Group identified a need for clear cost recovery guidelines to be implemented across the City. On June 13, 2023, the Council adopted a resolution implementing a Cost Recovery and Revenue Policy, which serves as a guideline for staff and the Council in establishing the appropriate level of cost recovery and subsidy that may be required for various fees for government services. This policy has been implemented and, over time, additional revenues are projected to be recovered for direct services the public may receive from the City.

Council Agenda Report
Proposed Ballot Measure on Transaction and Use Tax Increase to Maintain Essential Local Services for the November 5, 2024, General Election June 4, 2024

Fiscal Year (FY) 2025 General Fund Budget Overview
Like many California cities, the increasing cost of maintaining services continues to exceed projected revenues, and despite aggressive efforts to balance the budget, the City is projected to face a structural deficit anticipated to grow to 5-7% of the General Fund (between $11M - $15M annually) within the next three years.

The recommended General Fund budget in FY2025 has a structural budget deficit requiring the use of $7.1 Millon of reserves to balance the budget. Due to the anticipated inadequate growth of many General Fund revenues to pay for known increases to expenditures, particularly pension costs, the FY2025 forecast shows a continued need to rely on reserves and implement on-going budget balancing strategies, including continued expenditure reductions,, with very little capacity to replenish General Fund reserves and implement any new programs or initiatives.

On October 10, 2023, the Council took decisive action to address the budget impacts related to pension costs by approving a revision to the reserve policy that allocates any actual revenues that exceed expenditures to address pension-related expenses and future liabilities instead of being allocated to capital. General Fund reserves stayed relatively flat in FY2023 and are projected to decline in FY2024 and FY2025, with the use of reserves as one of many tools being used to balance the budget. It continues to be the City’s priority that recovery efforts include a plan to replenish reserves to achieve the policy target as the economy recovers and the City’s budget stabilizes.

Public Opinion Polling
To help the Council consider whether to place a transaction and use (sales) tax measure on the ballot, a poll was conducted in April 2023, and a tracking poll was conducted in April 2024, to gather community input on specific funding options for continuing to provide essential City services to the Santa Barbara community. Fairbanks, Maslin, Maulin, Metz & Associates (FM3) conducted community surveys online and by telephone with registered voters, including bilingual surveys. The poll gauged interest in a generalpurpose transaction and use tax increase that would require voter approval (greater than 50%). An overview of the poll was presented to the Finance Committee and will also be presented at this meeting.

Recent Public Outreach
Staff embarked on an extensive public outreach campaign to inform and educate the community about the services the City provides and to discuss budget challenges that the City faces. This included key business groups as well as over a dozen community meetings with civic clubs, homeowners’ associations, non-profit organizations, and other key community groups. The City also held a series of Townhall meetings in each Councilmember’s district in late April and early May to have a discussion with the community about these topics, answer questions, and gather survey responses to further Council Agenda Report
Proposed Ballot Measure on Transaction and Use Tax Increase to Maintain Essential Local Services for the November 5, 2024, General Election June 4, 2024

inform staff’s and the City Council’s process when considering a possible transaction and use tax increase.

Meetings held to-date include the following:

1.Downtown Santa Barbara (BID) - 10/10/23

2.The Riviera Association - Santa Barbara - 10/22/23

3.Santa Barbara Library Foundation - 10/26/23

4.Housing Authority - 11/1/23

5.Our Mesa Neighborhood Inc "OMNI" - 11/9/23

6.Library Board - 11/9/23

7.Parks and Recreation Commission - 11/15/23

8.Community Environmental Council - 11/16/23

9.Visit Santa Barbara - 11/28/23

10.Santa Barbara South Coast Chamber of Commerce - 11/25/23

11.Santa Barbara Foundation - 12/4/23

12.Realtors Association - 12/6/23

13.Santa Barbara League of Women Voters - 12/6/23

14.Concerned California - 12/13/23

15.Santa Barbara Elks Lodge - 2/29/24

16.Independent Living Resource Center - 4/3/24

17.Community Townhall at Valle Verde - 4/29/24

18.Community Townhall at Peabody Charter - 5/2/24

19.Community Townhall at Franklin Community Center - 5/4/24

20.Community Townhall at Monroe Elementary School - 5/6/24

21.Community Townhall at Harding School - 5/8/24

22.Community Townhall at Carrillo Recreation Center - 5/10/24

23.Visit Santa Barbara - 5/16/24
The City launched the bilingual Essential SB website
(https://SantaBarbaraCA.gov/EssentialSB) as public outreach efforts began. Over 1,000 community members completed an online survey found on this website to provide feedback regarding the importance of various City services. Five informational videos featuring departments that provide essential services to the community can be found on the site, including Police, Fire, Parks and Recreation, Library, and Community Development. Bilingual communications regarding this site were completed through social media channels, E-Newsletters, website news, and utility billing inserts.

For the Community Town Hall meetings that occurred in late April and early May, bilingual outreach to the community included press releases, webpage and City News updates, event listings on the City’s website calendar and other community calendars, social media posts across X, Facebook, Instagram, Nextdoor, and YouTube, City E-Newsletters, event emails to all City subscribers, City staff, and Mayor and Council, a citywide mailer to all addresses within City zip codes, an event flyer that was distributed to local townhall venues and communications staff, and Spanish Radio public service announcements.

Council Agenda Report
Proposed Ballot Measure on Transaction and Use Tax Increase to Maintain Essential Local Services for the November 5, 2024, General Election June 4, 2024

Proposed Ballot Measure
Direction is needed from the Council to officially place a half-cent transaction and use tax increase on the November 2024 ballot. The proposed tax would be a general tax requiring a simple majority approval of voters.

If Council approves of placing a measure on the ballot, the ballot language is proposed as follows:

CITY OF SANTA BARBARA ESSENTIAL LOCAL SERVICES

MEASURE
YES
Shall the measure maintaining 9-1-1
emergency/fire/paramedic/police response, keeping
neighborhood fire stations open; improving housing
affordability; addressing homelessness; keeping public
areas/parks safe, clean; maintaining library services;
stormwater protection; improving natural disaster
preparedness; retaining local businesses/jobs, and for
general government use; by establishing a ½¢ sales tax
providing approximately $15,600,000 annually until
ended by voters; requiring audits, public spending
disclosure, all funds used locally, be adopted?
NO
To officially place this measure on the ballot, Council would introduce and subsequently adopt a proposed ordinance authorizing the Essential Local Services Tax subject to voter approval of a measure authorizing levy of a half-cent cent transaction and use (sales) tax and adopt the accompanying resolution that:

1. Approves and places the Santa Barbara Essential Local Services Measure on the November 5, 2024, ballot.

2. Directs the City Attorney to prepare an impartial analysis.

The proposed ordinance would require an annual audit of taxes collected to be performed by an independent accounting firm. The audit results may be combined with the audit of other City funds, as long as proceeds are reported separately. The Council shall discuss the results of such audit at a meeting of the Council that is open to the public and the audit shall be posted on the City’s website. The ordinance must be introduced and adopted by the affirmative vote of five members of the Council (two-thirds vote).

Staff will plan to provide the proposed resolution and ordinance to the City Council during the regular City Council meeting on June 11, 2024. At this meeting, staff would like to receive Council direction to bring back the resolution and ordinance at the June 11, 2024 meeting.

BUDGET/FINANCIAL INFORMATION:

Council Agenda Report
Proposed Ballot Measure on Transaction and Use Tax Increase to Maintain Essential Local Services for the November 5, 2024, General Election June 4, 2024

A half-cent transaction and use tax is projected to generate approximately $15.6 Million annually. If the voters approve of the tax measure on the November 2024 ballot, the new sales tax rate of 9.25% would take effect on April 1, 2025. Approximately 25.0% of the $15.6 Million annual projected revenue amount, or $3.9 Million, is anticipated to be collected in FY2025, with the first full year of annual revenue projected in FY2026.

The General Fund has a projected deficit in FY2025 of $7.1 Million, with deficit projections growing in future fiscal years. Implementing additional revenue generating options, along with continuing to implement operational efficiency and expenditure reduction strategies are required to balance the City’s General Fund budget going forward.

If this transaction and use tax measure is not approved, staff will continue to work with the Council to evaluate and consider alternative revenue measures as well as other budget balancing measures that might need to include more drastic reductions to City services. General Fund reserves will continue to deplete if additional revenue sources are not identified to continue to fund essential City services. The depletion of General Fund reserves could result in even more impactful outcomes, including a significant decrease in the City’s credit rating or impacts to the City’s ability to respond to disasters in a manner in which the community expects.

PREPARED BY: Keith DeMartini, Finance Director
SUBMITTED BY: Rene Eyerly, Assistant City Administrator APPROVED BY: Kelly McAdoo, City Administrator