Agenda packet, first session — Santa Barbara City Council, July 23, 2024 (part 2 of 2)

Attachment 3
Hourly Rate Classes
Effective 6/29/2024
Revised 7/23/2024
MUNIS 17 MUNIS 18 Hourly Rate
7045 8037 Grounds Maintenance Worker II $28.5303
7046 8038 Heavy Equipment Tech $37.6295
7047 8039 Housing Programs Specialist $45.0306
7411 8322 Housing Project Planner $48.2871
7048 N/A Human Resources Analyst II $50.7565
7416 8325 Human Resources Technician $37.4424
7023 8017 Information Technology Technician I $31.4451
7024 8018 Information Technology Technician II $34.2275 7049 N/A Law Clerk $34.8283
7050 N/A Legal Administrative Assistant I $29.8390
7051 N/A Legal Administrative Assistant II $36.0656
7052 8040 Librarian I $34.4403
7053 8041 Librarian II $37.8637
7054 8042 Library Assistant I $25.8127
7055 8043 Library Assistant II $26.8635
7057 8045 Library Systems Technician I $31.4451
7056 8044 Library Technician $28.6627
7005 N/A Litigation Paralegal $36.7926
7058 8046 Mail Services Specialist $21.9579
7061 8049 Maintenance Crew Leader $33.7202
7059 8047 Maintenance Worker I $24.2612
7060 8048 Maintenance Worker II $28.6019
7417 8326 Marketing Coordinator $42.4146
7022 8016 Network Analyst $46.7642
7063 8051 Office Specialist I $22.5122
7064 8052 Office Specialist II $24.7502
7067 8055 Outreach Coordinator $39.3573
7066 8054 Painter $33.8267
7068 8056 Parking Coordinator $36.1577
7072 8060 Planning Technician I $34.5705
7071 8059 Planning Technician II $37.4424
7073 8061 Plumber $35.8523
7070 8058 Project Engineer I $49.4891
7075 8063 Project Engineer II $54.4082
7077 8065 Project Planner $48.2871
7078 8066 Public Works Inspector I $36.6102
7397 8310 Real Property Agent $44.8066
7080 8068 Records Technician $28.6019
7382 8306 Recreation Coordinator $33.7766
7082 8070 Recreation Program Leader $23.9006
7083 8071 Recreation Specialist $27.9449
7081 8069 Recycling Educator $34.2275
7084 8072 Rental Housing Mediation Specialist $37.0707
7085 N/A Risk Analyst II $50.7565
7091 8078 Senior Commission Secretary $33.2998
7086 8073 Senior Custodian $25.6293
7035 8028 Senior Electronics/Communications Technician $41.7988 7033 8027 Senior Engineering Technician $39.8712
7087 8074 Senior Grounds Maintenance Worker $29.6917
7088 8075 Senior Library Technician $31.3551
7089 8076 Senior Maintenance Worker $32.0798
7076 8064 Senior Network/Applications Analyst $50.4769
7455 8358 Senior Plan Check Engineer $56.1593
7380 8303 Senior Plans Examiner $50.8279
7090 8077 Senior Real Property Agent $51.5216
7092 8079 Stock Clerk $25.2488
7094 8081 Survey Technician I $31.7602
7093 8080 Survey Technician II $34.5705
7096 8083 Traffic Technician I $31.4451
7097 8084 Traffic Technician II $34.5705
7100 8087 Transportation Engineering Associate $45.7091 7098 8085 Tree Trimmer I $26.0159
7099 8086 Tree Trimmer II $29.1780
7101 8088 Vehicle Services Assistant $25.7576
7104 8091 Water Resources Specialist $43.7033
7379 8304 Water Resources Technician $34.2275
7102 8089 Welder/Fabricator $34.4500
Hourly Assignment to "Regular" Classes

Page 2 of 6 ends

Hourly Rate Classes
Effective 6/29/2024
Revised 7/23/2024
MUNIS 17 MUNIS 18 Range
7006 8003 Airport Operations Specialist $34.6342
7462 8366 Airport Police Officer $49.5212
7463 8367 Airport Police Officer II $54.2103
7352 8287 Harbor Patrol Officer $46.9442
7354 8289 Lab Analyst I $40.4221
7069 8057 Park Ranger $37.7497
7356 8291 Treatment Plant Technician $37.2272
7349 8284 Wastewater Treatment Plant OIT $34.4016
7350 8285 Wastewater Treatment Plant Operator III $48.0251 7351 8286 Water Distribution Operator Technician II $38.1731 7458 8360 Water Meter Technician II $34.7213
7355 8290 Water Treatment Plant OIT $34.4026
7353 8288 Water Treatment Plant Operator II $43.2779
7450 8354 Water Treatment Plant Operator III $48.0228
MUNIS 17 MUNIS 18 Range
7390 N/A Police Chief $112.5941 - $136.8592
MUNIS 17 MUNIS 18 Range
7357 N/A Police Lieutenant $78.1240 - $94.9602
MUNIS 17 MUNIS 18 Range
7359 N/A Police Officer $49.4096
7361 N/A Police Officer- Entry $46.7718
MUNIS 17 MUNIS 18 Range
7464 N/A Administrative Polygraph Examiner $97.0000
7227 N/A Background Investigator $49.4100
7388 N/A EMD Dispatcher $44.0130
7395 N/A Identification Technician $41.4583
7360 N/A Parking Enforcement Officer $28.9188
7358 N/A Public Safety Dispatcher II $34.4852
7362 N/A Police Property/Evidence Assistant $29.2402
7391 N/A Police Property/Evidence Technician $34.4718
7363 N/A Police Records Specialist $28.7186
7364 N/A Police Technician $27.5417
MUNIS 17 MUNIS 18 Range
7432 N/A Fire Inspector II $46.3617
19 SBCEA Treatment & Patrol
21 Police Chief
Hourly Assignment to "Regular" Classes
23 Police Management
24 Police Sworn
39 Fire Non-Sworn
29 Police Non-Sworn

Page 3 of 6 ends

Hourly Rate Classes
Effective 6/29/2024
Revised 7/23/2024
MUNIS 17 MUNIS 18 Classification Department Hourly Rate 7461 8363 Administrative Investigator Human Resources $65.30 7220 N/A Airport Marketing Assistant Airport $16.95
7219 8205 Airport Operations Intern Airport $16.00
7394 8309 Airport Services Coordinator Airport $33.44
7221 8206 Airport Traffic Aide Airport $16.00
7218 8204 Alternative Transportation Planner Public Works $41.26 7396 N/A ARCON Instructor Police $48.87
7225 N/A Assistant PAL Coordinator I Police $16.00
7222 N/A Assistant PAL Coordinator II Police $18.78
7224 8207 Assistant Park Planner Parks & Recreation $24.16 7223 N/A Assistant to Council I City Council $16.00
7270 N/A Assistant to Council II City Council $16.41
7271 N/A Assistant to Council III City Council $18.78
7226 8208 Automotive Parts Aide Public Works $19.76
7145 8132 Beach Lifeguard I Parks & Recreation $23.53
7146 8133 Beach Lifeguard II Parks & Recreation $24.71
7147 8134 Beach Lifeguard III Parks & Recreation $25.94 7228 8209 Cannoneer Waterfront $23.07
7229 N/A CAO Special Projects Manager CAO $58.86
7240 N/A CAO Intern CAO $16.00
7243 N/A City Council Intern City Council $16.00
7425 8334 City Programs Intern I Various $16.40
7426 8335 City Programs Intern II Various $18.58
7427 8336 City Programs Intern III Various $20.76
7428 8337 City Programs Intern IV Various $21.86
7429 8338 City Programs Intern V Various $24.04
7430 8339 City Programs Intern VI Various $25.14
7431 8340 City Programs Intern VII Various $27.33
7253 8222 City TV Production Aid Lead Admin Services $18.38 7251 8220 City TV Production Aide I Admin Services $16.00 7252 8221 City TV Production Aide II Admin Services $17.59 7250 8219 City TV Production Intern Admin Services $16.00 7135 8122 Clerical Assistant Various $16.00
7234 8211 Commercial Driver Trainer Public Works $28.03 7217 N/A Community Services Liaison Police $18.03
7384 N/A Community Services Officer Police $24.00
7235 8212 Creeks Resources Technician Parks & Recreation $27.48 7236 8213 Database Specialist Public Works $21.53
7237 N/A Development Manager Library $35.08
7238 N/A Dispatch Training Coordinator Police $46.71
7239 8214 Diver Waterfront $23.07
7399 8311 Downtown Ambassador I Public Works $19.00
7400 8312 Downtown Ambassador II Public Works $21.63
7451 8355 Downtown Ambassador III Public Works $24.84
7413 N/A Elections Advisor Admin Services $110.86
7412 N/A Elections Assistant Admin Services $26.40
7392 N/A EMD Auditor Police $53.63
7275 N/A EMS Nurse Educator Fire $85.30
7245 8215 Extension Aide Library $18.65
7246 N/A Facilities Project Manager Public Works $38.29 7436 8344 Facility Monitor I - Weekday Parks & Recreation $22.35 7437 8345 Facility Monitor II - Weekday Parks & Recreation $23.47 7438 8346 Facility Monitor III - Weekday Parks & Recreation $24.64 7381 N/A Financial Systems Analyst Admin Services $53.86 7247 8216 Fire Public Education Assistant Fire $16.77
7231 N/A Fire Service Mutual Aide Specialist I Fire $39.35 7232 N/A Fire Service Mutual Aide Specialist II Fire $54.28 7230 N/A Fire Special Projects Manager Fire $51.01
7248 8217 GIS Mapping Technician Fire $19.76
7249 8218 Golf Course Maintenance Worker Parks & Recreation $16.00 7254 8223 Grounds Maintenance Assistant I Parks & Recreation $21.25 7255 8224 Grounds Maintenance Assistant II Parks & Recreation $23.00 7306 8260 Harbor Patrol Crew I Waterfront $16.00
7307 8261 Harbor Patrol Crew II Waterfront $16.64
7308 8262 Harbor Patrol Crew III Waterfront $17.47
7309 8263 Harbor Patrol Crew IV Waterfront $18.30
7310 8264 Harbor Patrol Crew V Waterfront $19.13
7311 8265 Harbor Patrol Crew VI Waterfront $19.95
7312 8266 Harbor Patrol Crew VII Waterfront $20.78
7313 8267 Harbor Patrol Crew VIII Waterfront $21.60
7314 8268 Harbor Patrol Crew IX Waterfront $22.43
7315 8269 Harbor Patrol Crew X Waterfront $23.27
7316 8270 Harbor Patrol Crew XI Waterfront $24.08
Hourly Rate Schedule (Limited Term)

Page 4 of 6 ends

Hourly Rate Classes
Effective 6/29/2024
Revised 7/23/2024
MUNIS 17 MUNIS 18 Classification Department Hourly Rate 7187 8174 Head Beach Lifeguard I Parks & Recreation $29.74 7188 8175 Head Beach Lifeguard II Parks & Recreation $31.23 7189 8176 Head Beach Lifeguard III Parks & Recreation $32.79 7296 N/A Human Resources Specialist Admin Services $27.61 7433 8341 Inclusion Specialist I Parks & Recreation $23.91 7434 8342 Inclusion Specialist II Parks & Recreation $25.11 7435 8343 Inclusion Specialist III Parks & Recreation $26.36 7383 8305 Information Systems Intern Admin Services $16.00 7256 N/A Internal Affairs Investigator Police $43.19
7105 8092 Job Apprentice I Parks & Recreation $16.00
7151 8138 Junior Lifeguard Instructor I Parks & Recreation $23.53 7152 8139 Junior Lifeguard Instructor II Parks & Recreation $24.71 7153 8140 Junior Lifeguard Instructor III Parks & Recreation $25.94 7192 8179 Junior Lifeguard Program Director I Parks & Recreation $29.74 7193 8180 Junior Lifeguard Program Director II Parks & Recreation $31.23 7194 8181 Junior Lifeguard Program Director III Parks & Recreation $32.79 7257 8225 Library Building Monitor Library $21.96
7280 8243 Library Volunteer Coordinator Library $19.76
7262 8230 Lot Operator Public Works $16.48
7265 8234 Management Intern Various $16.00
7274 8239 Management Intern IV Various $17.59
7268 8236 Marketing Assistant I Airport $16.00
7269 8237 Marketing Assistant II Airport $21.71
7272 N/A Mayor's Aide City Council $25.75
7330 8302 Meter Reader Public Works $23.85
7279 8242 Page Library $16.00
7281 N/A Parking Citation Admin Review Officer Police $45.13 7402 8313 Parking Coordinator Aide I Various $18.03
7403 8314 Parking Coordinator Aide II Various $20.09
7404 8315 Parking Coordinator Aide III Various $22.15
7418 8327 Parking Lead I Various $17.00
7419 8328 Parking Lead II Various $17.51
7423 8332 Parking Monitor I Various $16.48
7424 8333 Parking Monitor II Various $17.00
7288 N/A Parks Project Manager Parks & Recreation $50.54 7442 8350 Park Ranger Assistant III Parks & Recreation $19.71 7282 8244 Planning Intern I Community Development $16.45 7283 8245 Planning Intern II Community Development $19.20 7284 N/A Police Cadet I Police $18.54
7285 N/A Police Cadet II Police $20.09
7401 N/A Police Project Manager Police $48.87
7124 8111 Pool Lifeguard Parks & Recreation $23.53
7125 8112 Pool Lifeguard II Parks & Recreation $24.71
7126 8113 Pool Lifeguard III Parks & Recreation $25.94
7289 8364 Project Manager I Public Works $45.74
7290 8365 Project Manager II Public Works $58.55
7291 8248 Public Information Assistant Public Works $16.00 7119 8106 Recreation Assistant I Parks & Recreation $16.00 7120 8107 Recreation Assistant II Parks & Recreation $16.80 7121 8108 Recreation Assistant III Parks & Recreation $17.64 7162 8149 Recreation Leader I Parks & Recreation $22.35 7163 8150 Recreation Leader II Parks & Recreation $23.47 7164 8151 Recreation Leader III Parks & Recreation $24.64 7172 8159 Recreation Program Director I Parks & Recreation $27.04 7173 8160 Recreation Program Director II Parks & Recreation $28.39 7174 8161 Recreation Program Director III Parks & Recreation $29.81 7376 8298 Recreation Therapist/Nurse I Parks & Recreation $30.35 7377 8299 Recreation Therapist/Nurse II Parks & Recreation $54.08 7292 8249 Rental Mediation Aide I Community Development $16.00 7293 8250 Rental Mediation Aide II Community Development $22.32 7294 8251 Rental Mediation Aide III Community Development $25.85 7393 N/A Restorative Court Liaison Police $24.25
7295 N/A Restorative Outreach Specialist Police $22.29
7297 8252 School Crossing Guard I Police $20.00
7298 8253 School Crossing Guard II Police $21.00
Hourly Rate Schedule (Limited Term)

Page 5 of 6 ends

Hourly Rate Classes
Effective 6/29/2024
Revised 7/23/2024
MUNIS 17 MUNIS 18 Classification Department Hourly Rate 7167 8154 Senior Pool Lifeguard I Parks & Recreation $26.34 7168 8155 Senior Pool Lifeguard II Parks & Recreation $27.66 7169 8156 Senior Pool Lifeguard III Parks & Recreation $29.04 7398 N/A SNAP Officer Police $24.00
7453 8357 Special Investigator I City Attorney $60.13
7460 8362 Special Investigator II City Attorney $62.54
7299 8254 Standby Diver Waterfront $17.55
7140 8127 Swim Instructor I Parks & Recreation $24.46
7141 8128 Swim Instructor II Parks & Recreation $25.68
7459 8361 Swim Instructor III Parks & Recreation $26.97 7301 8256 Traffic Counter Public Works $16.00
7303 N/A Traffic Engineer Public Works $80.94
7304 8258 Utility Worker I Public Works $21.19
7305 8259 Utility Worker II Public Works $23.75
7405 8316 Waterfront Facilities Aide I Waterfront $19.06 7406 8317 Waterfront Facilities Aide II Waterfront $19.60 7407 8318 Waterfront Facilities Aide III Waterfront $20.15 7408 8319 Waterfront Facilities Aide IV Waterfront $20.69 7420 8329 Waterfront Parking Lot Operator I Waterfront $16.00 7421 8330 Waterfront Parking Lot Operator II Waterfront $16.50 7422 8331 Waterfront Parking Lot Operator III Waterfront $17.03 7328 8282 Web Technician Administrative Services $27.48

EFFECTIVE REVISION
6/29/2024
7/13/2024
Hourly Rate Schedule (Limited Term)
Compaction, Supervisor's Unit - CAR 7/23/2024
Salary adjustment for specific job classification - CAR 7/23/2024

Page 6 of 6 ends

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: July 23, 2024
TO: Mayor and Councilmembers
FROM: Waterfront Department
SUBJECT: Authorization for Waterfront Department Submittal of Fiscal Year 2025 California Department of Resources and Recovery (CalRecycle) Used Oil Payment Program (OPP) Application and Acceptance of Grant Funding [Resolution]
RECOMMENDATION: That Council:

A. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Authorizing the Waterfront Director to Submit an Application to the California Department of Resources Recycling and Recovery (CalRecycle) for the Fiscal Year 2025 Used Oil Payment Program (OPP), in the Amount of $27,000; and
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 24-066, Adopting the Budget for Fiscal Year 2025, to Appropriate $27,000 in the Waterfront Operating Fund for the OPP.

DISCUSSION:

CalRecycle provides annual payments to local governments for establishing and enhancing community used oil collection programs. These funds must be dedicated to used motor oil collection and include related educational programs that inform the public of locally available used oil recycling opportunities. Payments are based on the population size of each jurisdiction. The City was awarded five payments in the total amount of $74,030 for Fiscal Years 2019-2024, with the funds dedicated to recycle used oil and educate the public about proper management of used motor oil. This level of annual funding is expected for FY 2025 through FY 2029.

Agenda Item No. 6
File Code No. 570.03
Council Agenda Report
Authorization for Waterfront Department Submittal of Fiscal Year 2025 California Department of Resources and Recovery (CalRecycle) Used Oil Payment Program (OPP) Application and Acceptance of Grant Funding [Resolution] July 23, 2024

Page 2 ends

Since FY 2011, the Waterfront Department has assumed responsibility for administering and expending all OPP funds. Waterfront staff agreed to this arrangement in large part due to the need for these grant monies to support the Waterfront’s Clean Marina Program.

Funds from this OPP - Fifteenth Cycle will be used to:
 Distribute oil-absorbent pads free to the boating community, keeping bilges free of surface oil and subsequently keeping bilge pumps from creating a sheen on the harbor;
 Conduct public education and outreach, including brochures, pamphlets, signage, and stenciling, regarding the proper disposal of used motor oil;  Set-up and conduct temporary Hazardous Household Waste collection events at the Harbor, where used oil will be accepted;
 Make facility improvements that help maintain compliance with the requirements of the Waterfront Department's Storm Water Pollution Prevention Plan; and  Assist with costs for the disposal of used oil from a bilge-water pumpout station and used-oil disposal stations at Marina 2, Marina 4, and the City Pier.

BUDGET/FINANCIAL INFORMATION:

With approval of the Used Oil Payment Program, the project will be fully funded. The term of the grant will begin on July 1, 2024, and end on June 30, 2029. The grant fund allocation for the coming Fiscal Year is approximately $27,000.

SUSTAINABILITY IMPACT:

The program is designed to prevent discharges of used motor oil into the harbor by providing free and easily accessible resources for its safe disposal.

PREPARED BY: Angela Rodriguez, Administrative Analyst
SUBMITTED BY: Mike Wiltshire, Waterfront Director
APPROVED BY: Kelly McAdoo, City Administrator
RESOLUTION NO.

A RESOLUTION OF THE COUNCIL OF THE CITY OF

SANTA BARBARA AUTHORIZING THE WATERFRONT

DIRECTOR TO SUBMIT AN APPLICATION TO THE

CALIFORNIA DEPARTMENT OF RESOURCES

RECYCLING AND RECOVERY (CALRECYCLE) FOR
THE FISCAL YEAR 2025 USED OIL PAYMENT
PROGRAM (OPP), IN THE AMOUNT OF $27,000.

WHEREAS, Public Resources Code Sections 48690 et seq. authorize the Department of Resources Recycling and Recovery (CalRecycle) to provide funding to qualifying jurisdictions for implementation of their used oil programs as required by PRC § 48690 et seq;
WHERAS, in furtherance of this authority, CalRecycle is required to establish procedures governing the administration of the Used Oil Payment Program; and WHERAS, CalRecycle’s procedures for administering the Used Oil Payment Program require, among other things, an applicant’s governing body to declare by Resolution certain authorizations related to the administration of the Used Oil Payment Program.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SANTA BARBARA AS FOLLOWS:

SECTION 1. The Waterfront Director or his designee is authorized to submit a Used Oil Payment Program application to CalRecycle.

SECTION 2. The Waterfront Director or his designee is hereby authorized and empowered to execute in the name of the City of Santa Barbara all documents, including but not limited to, applications, agreements, and annual reports, including expenditure reports and amendments necessary to secure said payments to support our Used Oil Collection Program.

SECTION 3. This authorization is effective for five (5) years from the date of adoption of this Resolution through June 30, 2029.

RESOLUTION NO.

A RESOLUTION OF THE COUNCIL OF THE CITY OF
SANTA BARBARA AMENDING RESOLUTION NO. 24-066,
ADOPTING THE BUDGET FOR FISCAL YEAR 2025, TO
APPROPRIATE $27,000 IN THE WATERFRONT
OPERATING FUND FOR THE OPP.

WHEREAS, in accordance with the City Charter, the City Administrator filed with the Council a proposed budget for the fiscal year beginning July 1, 2024; WHEREAS, the City Council is required to adopt a budget before the beginning of the fiscal year on July 1, 2024;
WHEREAS, the City Charter provides that at any public meeting after the adoption of the budget, the City Council may amend or supplement the budget by motion adopted by the affirmative votes of at least a majority of the total members of the City Council; and WHEREAS, as authorized by Resolution No. 24-066, this Resolution approves the amendment to the budget as provided herein.

NOW, THEREFORE, be it resolved by the Council of the City of Santa Barbara that in accordance with the provisions of Section 1205 of the City Charter, the budget for the fiscal year 2025, as adopted by Resolution No. 24-066, is hereby amended as follows:

1. City Council approves of appropriating $27,000 of in the Waterfront Operating Fund for the Used Oil Payment Program (OPP) to initiate the acceptance of a grant from California Department of Resources and Recovery.

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: July 23, 2024
TO: Mayor and Councilmembers
FROM: Airport Department
SUBJECT: Increase in Professional Services Contract for Poly- and PerFluoroalkyl Substance Investigation Efforts with GSI Environmental, Inc. at the Santa Barbara Airport [Agreement]
RECOMMENDATION:

That Council authorize the Airport Director to execute a third amendment to the existing Professional Services Agreement with GSI Environmental, Inc., to increase the contract amount by $209,000 for site investigation work necessary to implement the Poly- and Per-Fluororalkyl Substance Supplemental Work Plan approved by the Regional Water Quality Control Board.

DISCUSSION:

All commercial service airports in California, including Santa Barbara Airport, were issued an order by the State Water Resources Control Board (SWRCB) requiring development of a plan to investigate possible Poly- and Per-Fluoroalkyl Substance (PFAS) contamination. The potential contamination may have resulted from the federally mandated use of aqueous film forming foam (AFFF) containing PFAS, which is a fire suppressant. AFFF is required to be used by the Airport Fire Department for testing of aircraft rescue and firefighting (ARFF) equipment, and while dispensing foam to prevent and/or suppress fire during aircraft incidents on California commercial service airports.

PFAS are fluorinated organic chemicals that have been used extensively, not only in fireretarding foam, but also in industrial processes and consumer products such as carpets, clothing, fabrics for furniture, paper packaging for food, and many other materials (e.g., cookware) that are designed to be waterproof, stain-resistant, or non-stick.

In 2021, the original contract No. 26,992 with GSI Envrionmental, Inc. (GSI) was set to perform a site investigation and testing services to complete the supplemental work plan approved by the Regional Water Quality Control Board (RWQCB). The First Amendment, approved in June 2022, included a performace extension to finalize work in October 2023 as well as an extended scope for additional site investigation work.

Agenda Item No. 7
File Code No. 560.04
Council Agenda Report
Increase in Professional Services Contract for Poly- and Per-Fluoroalkyl Substance Investigation Efforts with GSI Environmental, Inc. at the Santa Barbara Airport [Agreement]
July 23, 2024

Page 2 ends

In 2023, a second amendment was approved to convey the needed additional services, such as archeological monitoring in order to submit the final investigation report to the Regional Water Quality Control Board. This amendment also included task changes such as monitoring well installation challenges due to geological conditions.

Current Status
The City, at the direction of the RWQCB, wishes to expand the scope of work under the original Agreement to address necessary on-going testing and monitoring required as part of the Supplemental Work Plan. In October 2023, the RWQCB requested that the project team perform an additional round of groundwater sampling of off-site well clusters.

The expanded scope of work under the original agreement would address out of scope items from Phase 4 such as additional groundwater sampling and preparation of Federal Aviation Administration (FAA) permit packages.

Delays caused by FAA permitting requirements have resulted in additional time needed for GSI staff travel and training for Airport Operations Area badges, coordination, and scheduling for sampling and drilling of the groundwater wells. Additional modifications include surface soil sampling within the former firefighting training area and additional costs associated with the extra sampling such as disposal, remediation services, and filters.

GSI has extensive experience in testing and analyzing for PFAS. GSI has performed previous PFAS testing at the Airport and is familiar with the property and the potential for contamination. Based on their experience and familiarity, Airport staff recommends that Council authorize the Airport Director to increase the existing professional services agreement with GSI for an increased amount of $209,400 and new total amount of $1,271,673 within the original Agreement. This amendment is necessary to perform site investigation work to meet the current schedule requirements and also comply with RWQCB data requests.

A copy of the agreement with GSI may be requested from the Airport Department for public review; please contact the Clerk’s office to request a copy.

Council Agenda Report
Increase in Professional Services Contract for Poly- and Per-Fluoroalkyl Substance Investigation Efforts with GSI Environmental, Inc. at the Santa Barbara Airport [Agreement]
July 23, 2024

Page 3 ends

BUDGET/FINANCIAL INFORMATION:

Funding
The following summarizes the expenditures recommended in this report.

Environmental Services Contract Funding Summary:

There is sufficient expenditure appropriation in the Airport Operating Fund in Fiscal Year 2025 to support this project.

ENVIRONMENTAL REVIEW
This project is categorically exempt from the California Environmental Quality Act pursuant to Santa Barbara Municipal Code Section 22.100.070.C.6.b. (CEQA Guidelines Sec. 15306) as the scope of work consists of materials and water quality sampling for compliance with RWQCB requirements.

PREPARED BY: Sara Iza, Airport Development Manager
SUBMITTED BY: Christopher Hastert, Airport Director
APPROVED BY: Kelly McAdoo, City Administrator

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: July 23, 2024
TO: Mayor and Councilmembers
FROM: Parks and Recreation Department
SUBJECT: License Agreement with the Santa Barbara Swim Club [Agreement] RECOMMENDATION:

That Council authorizes the Parks and Recreation Director to execute an eleven-month license agreement with the Santa Barbara Swim Club for the use of Los Baños del Mar Swimming Pool.

DISCUSSION:

The proposed license agreement permits Santa Barbara Swim Club (SBSC), in exchange for a licensing fee, to have hourly use of Los Baños del Mar Swimming Pool (Los Baños) and related facilities for competitive youth age group programming for Santa Barbara residents.

SBSC is responsible for program development and implementation, fee collection, memberships, registration, and contracting with a head swim coach.

Additionally, the agreement provides use of Los Baños for the popular two- and one-half-day Semana Nautica youth swim meet, and a series of instructional clinics for members to improve stroke performance and swimming efficiency.

SBSC serves an average of 1,140 swimmers per week.

The new license agreement covers an eleven-month period from August 1, 2024 through June 30, 2025.

BUDGET/FINANCIAL INFORMATION:

The proposed agreement establishes a monthly payment of $5,945.51 for the pool, office, and lifeguard service, for a total of $65,400.57.

Agenda Item No. 8
File Code No. 570.07
Council Agenda Report
License Agreement with the Santa Barbara Swim Club [Agreement] July 23, 2024

Page 2 ends

A copy of the agreement may be requested from the Parks and Recreation Department for public review by contacting Courtney Carlson at [email protected].

PREPARED BY: Tony Sholl, Recreation Supervisor
REVIEWED BY: Adam Porte, Recreation Manager
SUBMITTED BY: Jill E. Zachary, Parks and Recreation Director APPROVED BY: Kelly McAdoo, City Administrator

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: July 23, 2024
TO: Mayor and Councilmembers
FROM: Parks and Recreation Department
SUBJECT: License Agreement with Santa Barbara Masters Swimming [Agreement]
RECOMMENDATION:

That Council authorize the Parks and Recreation Director to execute an eleven-month license agreement with the Santa Barbara Masters Swimming for the use of Los Baños del Mar Swimming Pool.

DISCUSSION:

The proposed license agreement permits Santa Barbara Masters Swimming (SBMS), in exchange for a licensing fee, to have hourly use of Los Baños del Mar Swimming Pool (Los Baños) and related facilities for competitive adult programming and masters’ fitness swimming for Santa Barbara residents. SBMS is responsible for program development and implementation, fee collection, memberships, registration, and contracting with the swim coaches.

Additionally, the agreement provides use of Los Baños for the popular one-day Semana Nautica Reg Richardson Masters swim meet and a series of instructional clinics for members to improve stroke performance and swimming efficiency.

SBSC serves an average of 385 swimmers per week. The new license agreement covers an eleven-month period from August 1, 2024 through June 30, 2025.

BUDGET/FINANCIAL INFORMATION:

The proposed agreement establishes a monthly payment of $3,412.54 for the pool and lifeguard service, for a total of $37,537.93.

Agenda Item No. 9
File Code No. 570.07
Council Agenda Report
License Agreement with Santa Barbara Masters Swimming [Agreement] July 23, 2024

Page 2 ends

A copy of the agreement may be requested from the Parks and Recreation Department for public review by contacting Courtney Carlson at [email protected].

PREPARED BY: Tony Sholl, Recreation Supervisor
REVIEWED BY: Adam Porte, Recreation Manager
SUBMITTED BY: Jill E. Zachary, Parks and Recreation Director APPROVED BY: Kelly McAdoo, City Administrator

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: July 23, 2024
TO: Mayor and Councilmembers
FROM: City Administrator’s Office
SUBJECT: Santa Barbara County Master Plan for Aging
RECOMMENDATION:

That Council receive an informational presentation from the Adult and Aging Network on the Santa Barbara County Master Plan for Aging.

BACKGROUND
The Santa Barbara County Master Plan for Aging (MPA) is part of the California Master Plan for Aging1 that aims to be a blueprint for aging across the lifespan. Since October 2021, service providers, stakeholders, and local leaders have joined together to forge priorities and recommendations aligned with the MPA vision of building an integrated system of accessible and affordable long-term care for an aging population.

DISCUSSION
Over the next decade, California will experience a significant demographic shift in which 1 in 4 people will be over age 60 by 2030. Older Californians will be more diverse, live longer, and will contribute in new ways to make the state a vibrant place. There will also be challenges within this demographic including:
 1 in 3 living with a disability;
 1 in 3 struggling with poverty;
 1 in 5 having a chance of developing dementia;
 7 in 10 needing long-term care in their lifetime, whether at home or in a facility; and  The lack of affordability and accessibility of housing. 1 The California Master Plan for Aging is available at https://mpa.aging.ca.gov/.

Agenda Item No. 10
File Code No. 170.01
Council Agenda Report
Santa Barbara County Master Plan for Aging
July 23, 2024

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This compelling data requires a significant response to ensure that community members are engaged, valued, and afforded equitable opportunities to thrive through all the ages and stages of life.

California’s Master Plan for Aging affirms the priority of the health and well-being of older adults and people with disabilities. Developed with extensive input from researchers, community members, and stakeholders, the MPA calls on government, the private sector, and philanthropy to prepare for the coming demographic changes. The plan focuses on five goals including: (1) Housing for All Stages & Ages; (2) Health Reimagined; (3) Inclusion & Equity, Not Isolation; (4) Caregiving that Works; and (5) Affording Aging.

Locally, community members and leaders are working together to develop a Santa Barbara County Master Plan for Aging focused on age and disability friendly community design. Such places are associated with economic success as well as happier, healthier residents of all ages. They include characteristics such as:
 Walkable neighborhoods;
 Transportation options for car-free living;
 Access to quality health and support services;
 Opportunities to participate in community activities;  Housing that is affordable and adaptable; and
 Access to technologies that enable connection with others as well as independent living.

In addition, having a local plan opens the door to future funding and resources from state, federal and philanthropic sources.

The MPA offers a paradigm shift away from fragmented programs that target a specific demographic or a specific need toward a more holistic approach that recognizes aging as a multi-faceted journey experienced by everyone. This new mindset places the needs of older adults and people with disabilities into every aspect of planning and policymaking as a means of improving the quality of life for residents of all ages.

BUDGET / FINANCIAL INFORMATION:

This is an informational presentation on a countywide planning process in support of the Master Plan for Aging. It does not require financial resources from the City of Santa Barbara at this time.

PREPARED BY: Barbara Andersen, Sr. Assistant to the City Administrator SUBMITTED BY: City Administrator’s Office
APPROVED BY: Kelly R. McAdoo, City Administrator

CITY OF SANTA BARBARA

COUNCIL AGENDA REPORT
AGENDA DATE: July 23, 2024
TO: Mayor and Councilmembers
FROM: Housing and Human Services, Community Development Department SUBJECT: Establishment of an Access to Counsel Pilot Program with Legal Aid Foundation of Santa Barbara County [Resolution; Agreement] RECOMMENDATION: That Council:

A. Approve the establishment of a new Access to Counsel Pilot Program by providing up to $250,000 in funding to the Legal Aid Foundation of Santa Barbara County to operate the program, and authorize the Community Development Director to execute such agreements and related documents as necessary to establish the Pilot Program; and
B. Adopt, by reading of title only, a Resolution of the Council of the City of Santa Barbara Amending Resolution No. 24-066, Adopting the Budget for Fiscal Year 2025, to Approve an Increase in Fiscal Year 2025 Expenditure Appropriations in the General Fund in the Community Development Department in the Amount of $250,000 to Establish an Access to Counsel Pilot Program with the Legal Aid Foundation of Santa Barbara County, Funded by General Fund Reserves Restricted to an Access to Counsel Program.

EXECUTIVE SUMMARY:

On December 6, 2022, City Council took action to set aside $250,000 from the Fiscal Year 2022 General Fund operating surplus to fund an Access to Counsel Pilot Program (pilot program), with the goal of providing legal services to tenant households at risk of eviction. Limited to serving Very Low-Income tenant households who live in the City of Santa Barbara, this pilot program will ensure participating residents have access to legal advice and proper representation in litigation. Legal Aid Foundation of Santa Barbara County (Legal Aid) has proposed to operate the pilot program to provide these services for the City (Attachment 1).

Agenda Item No. 11
File Code No. 610.04
Council Agenda Report
Establishment of an Access to Counsel Pilot Program with Legal Aid Foundation of Santa Barbara County [Resolution; Agreement]
July 23, 2024

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DISCUSSION:

Background
Established in 1959, Legal Aid has provided legal services to those most in need in Santa Barbara County. Legal Aid is a local nonprofit civil law firm whose mission is to provide high-quality civil legal services to low-income and other vulnerable residents to ensure equal access to justice. Their services include the provision of legal information and advice, assistance with the preparation of legal documents, and representation in court proceedings.

Program Need
The number of people experiencing homelessness in the City of Santa Barbara increased by 25 percent from 2023 to 2024 (787 to 987 individuals) as captured through the annual Point in Time Count. Ensuring tenants retain their current housing is critical in preventing homelessness in the City. This pilot program aims to help at-risk tenants avoid housing displacement by providing legal representation or financial assistance to secure other housing options.

Program Proposal
Legal Aid’s proposal to operate an Access to Counsel Pilot Program for the City of Santa Barbara includes the provision of legal advice or representation to a minimum of 80 households who are at risk of eviction and live in the City of Santa Barbara. The total income of the individuals residing in the dwelling unit cannot exceed Very Low-Income.1 Services will range from legal advice to representation at an unlawful detainer trial.

Cases meeting the income-level requirement and the following criteria will be prioritized by Legal Aid for representation:
 Notice to quit has been served
 Clients in subsidized housing, including hearings pertaining to possible loss of housing benefits (i.e. Section 8 Housing Choice Vouchers)  Cases where the landlord is represented by counsel
 Cases where eviction is likely unlawful
 Cases where tenants have barriers to navigating the legal system (Limited English Proficiency, disabling conditions, etc.)
Services will be provided regardless of a resident's citizenship or documentation status. 1 Very Low-Income is defined as less than 50 percent of the area median income (AMI), adjusted by household size, of the city of Santa Barbara, or the smallest area including the city for which such figure is available, as determined by the U.S. Department of Housing and Urban Development (HUD) and amended from time to time.

Council Agenda Report
Establishment of an Access to Counsel Pilot Program with Legal Aid Foundation of Santa Barbara County [Resolution; Agreement]
July 23, 2024

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Staffing for the proposed program will include:
 1.0 full-time program attorney
 0.65 full-time bilingual (Spanish/English) legal assistant or intake coordinator  Administrative personnel, as needed
A proposed program budget is attached to Legal Aid’s proposal (Attachment 1).

Program Funding
On December 6, 2022, Council approved setting aside $250,000 in funding from the Fiscal Year 2022 General Fund Operating Surplus for an Access to Counsel program for one year. This funding was earmarked and has been held specifically for this purpose.

Funding for the proposed contract with Legal Aid (Attachment 3) will be made from this allocation.

Program Requirements
In coordination with City staff, Legal Aid will host one outreach event at the pilot program’s inception to educate the community on its key features. Legal Aid will also be required to submit quarterly financial and program progress reports to the City as a condition of the grant funding. Income levels and certain demographics will be collected to assess program need according to specific populations, should Council decide to continue the program after the pilot year.

Statistics from a Similar Program
Legal Aid has operated a similar program for Santa Barbara County’s northern region through a pilot program known as the Sargent Shriver Civil Counsel Act Pilot Program (Shriver Program). The Shriver Program was legislatively established in 2009 (AB590) and expanded in 2019 (AB330) and has proven to be a successful model. (See Attachment 2.)
For the fiscal year ending 2023, Legal Aid provided legal advice and representation in 657 cases (covering all programs including housing, child custody, and family guardianship), involving 1,637 residents of Santa Barbara County. The following statistics were collected:
 80 percent of clients had incomes at 200 percent of the Federal Poverty Level (FPL) and below (i.e., $60,000 and below for a family of 4)2 2 For comparison, the proposal for the City of Santa Barbara’s pilot program will be to serve Very LowIncome tenant households (i.e., $81,300 for a household of 4). The proposed pilot program will serve a higher income level maximum than the referenced Shriver Program.

Council Agenda Report
Establishment of an Access to Counsel Pilot Program with Legal Aid Foundation of Santa Barbara County [Resolution; Agreement]
July 23, 2024

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 28 percent of clients were seniors aged 60 years and older (the oldest being 94 years of age)
 26 percent of clients identified as disabled
 24 percent of clients were Limited English Proficient (LEP) The provision of these services resulted in over $2 million in back payment awards granted or claimed debts eliminated. Legal Aid has an excellent record of providing successful civil legal representation to low-income tenant households that addresses the needs of retaining housing in the community.

By offering a one-year pilot program with Legal Aid, the City can assess its success before committing to support an ongoing program. If the City or Legal Aid decides to terminate the program at any time, a minimum of 60 days’ notice shall be provided for continuity with pending clients.

Staff supports Legal Aid’s proposal to establish and operate the pilot program to assist Very Low-income residents who live within the City of Santa Barbara and are at risk of eviction with legal services as outlined in their proposal.

This effort will also contribute to the City’s goals as outlined in the City’s General Plan Housing Element Goal 4 – Promote Housing Stability, Policy 4.1: Anti-Discrimination Assistance, which states: “Continue to provide and strengthen anti-discrimination legal assistance and support for tenants facing harassment or eviction in efforts to prevent displacement of existing tenants.”
BUDGET/FINANCIAL IMPACT:

The recommended contract with Legal Aid for $250,000 is funded by General Fund reserves restricted to an Access to Counsel Pilot Program. On December 6, 2022, Council took action to set aside $250,000 from the Fiscal Year 2022 General Fund operating surplus to fund an Access to Counsel Pilot Program. The appropriations action above in Recommendation B appropriates restricted General Fund reserves into the Community Development Department’s operating budget in FY2025 for the purpose established by Council with their December 6, 2022, action. Legal Aid’s proposed budget is shown at the end of Attachment 1. If the pilot program is deemed successful and Council supports continued funding, staff recommends applying any unexpended funds to the next program year.

A copy of the contract/agreement is available for public review. Please contact [email protected] to request a copy.

Council Agenda Report
Establishment of an Access to Counsel Pilot Program with Legal Aid Foundation of Santa Barbara County [Resolution; Agreement]
July 23, 2024

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ATTACHMENTS: 1. Legal Aid Foundation of Santa Barbara County’s Access to Counsel Pilot Program Proposal

2. The Sargent Shriver Pilot Program Evaluation Fact Sheet

3. Professional Services Agreement between the City of Santa Barbara and Legal Aid Foundation of Santa Barbara County PREPARED BY: Laura Dubbels, Housing and Human Services Manager SUBMITTED BY: Elias Isaacson, Community Development Director APPROVED BY: Kelly McAdoo, City Administrator
301 E. Canon Perdido St. 201 S. Miller St., Ste. 210 102 E. Ocean Ave.

The Legal Aid Foundation of Santa Barbara County (LAFSBC) is pleased to submit a proposal for a pilot Right to Counsel Program pursuant to the request of City of Santa Barbara staff. Below is the proposal for consideration:

Pilot project proposal:

Timeline:
• Proposed budget will fund pilot operations for approximately 1 year (12 months).
• Project start: August 2024 or later to allow LAFSBC time to hire/plan for personnel.

Staffing:
• Project staffing includes 1.0 FTE of a program attorney, limited supervision, and .65 FTE of a bilingual Legal Assistant or Intake Coordinator (Spanish/English), in addition to administrative personnel (see attached budget).

Budget:
• Draft budget attached.

Resident/family eligibility:
• Individuals or families at risk of eviction who live in the City of Santa Barbara.
o Where questions about boundaries arise, LAFSBC staff will consult with the City of Santa Barbara GIS staff to confirm residency status. • Eligible clients will include families or individuals at 50% of the City of Santa Barbara Area Median Income (AMI) or less due to it being a pilot with one-time funding. Lower income residents would be at higher risk for Attachment 1
301 E. Canon Perdido St. 201 S. Miller St., Ste. 210 102 E. Ocean Ave.

Santa Barbara, CA 93101 Santa Maria, CA 93454 Lompoc, CA 93436 Phone: 805.963.6754 Phone: 805.922.9909 Phone: 805.736.6582 Equal Access to Justice for All
www.lafsbc.org
A 501 (c)(3) charity; all contributions are fully tax-deductible as provided by law. IRS No. 95-2112634 homelessness, housing instability, and displacement. Eligibility may be revisited at six months depending on program progress and capacity.
o LAFSBC will use the criteria below to prioritize cases for representation:
 Notice to quit has been served
 Clients in subsidized housing
 Cases where the landlord is represented by counsel
 Cases where tenants have barriers to navigating the legal system (Limited English Proficiency, disabling conditions, etc).  Cases where the eviction is likely unlawful
• Services will be provided regardless of a resident’s citizenship or documentation status.
• Eligible city residents would become clients of LAFBSC. As a non-profit, civil legal aid law firm, LAFSBC operations are governed by the State Bar of California ethical rules regarding client confidentiality and attorney-client privilege.

Services provided:
• LAFSBC will provide legal advice or representation for a minimum of 80 households.
• Legal representation includes legal advice all the way through representation at unlawful detainer trial. In some cases, representation at trial may not be available. In these situations, LAFSBC would provide representation through the mandatory settlement conference before trial.

Reporting:
• LAFSBC will submit quarterly financial and program progress reports.

Other project items:
• Project location – the project will be based out of LAFSBC’s office at 301 E Canon Perdido Street. Staff work on a hybrid basis.
• LAFSBC will host 1 outreach event at project inception to educate the community about the new program. This event will be coordinated with the City of Santa Barbara.
301 E. Canon Perdido St. 201 S. Miller St., Ste. 210 102 E. Ocean Ave.

Thank you for your consideration.

Sincerely,
Jennifer R. Smith
Executive Director
[email protected]
805-963-6754 x103
About Us:

The Legal Aid Foundation of Santa Barbara County is a non-profit civil law firm.

Our mission is to provide high-quality civil legal services to low-income and other vulnerable residents in order to ensure equal access to justice. We change lives through direct representation, legal advice and information, and community education. Our vision is a community where low-income people and other vulnerable residents are empowered to thrive and where all residents have meaningful access to the civil justice system. Since 1959, Legal Aid has provided legal services to those most in need in Santa Barbara County. Our services include legal information and advice, assistance with the preparation of legal documents, and representation in court proceedings.

Organization Name: Legal Aid Foundation of Santa Barbara County Budget $250,000
Program
Personnel
Lawyers 116,300
Paralegals 39,546
Sub-Total Salaries & Wages 155,846
Employee Benefits 38,962
Total Program Personnel 194,808
Non-Personnel Program Costs
Total Non-Personnel Program Costs 19,532
TOTAL PROGRAM COSTS 214,340

ADMINISTRATION
Personnel 32,875
Non-Personnel 2,785
TOTAL ADMINISTRATION 35,660
GRAND TOTAL $250,000
City of Santa Barbara
Right to Counsel Program
Budget
Fiscal Year 2024 - 2025
What is the Shriver Program?
The Sargent Shriver Civil Counsel Act pilot program was legislatively established in 2009 (AB590) and expanded in 2019 (AB330) to provide legal services to low-income people in cases involving critical livelihood issues like housing, child custody, and family guardianship. This fact sheet describes the seven housing pilot projects funded between 2011 and 2019 to help low-income Californians in eviction cases. All pilot projects involve collaborations between legal services agencies and local superior courts. Projects’ goals are to improve access to the legal system, increase court efficiency, and improve the quality of justice dispensed by California’s courts.

Why eviction cases?
Even before the wave of evictions anticipated as a result of the COVID-19 pandemic, many low-income Californians
were unstably housed and at heightened risk for eviction and possible homelessness. Historically, eviction cases involve imbalanced representation, wherein more than 90% of
landlords have attorneys, but very few tenants do. These factors make this a prime area for Shriver services.

What types of services are available?
Shriver services are provided to low-income people in eviction cases who face an opposing party with an attorney. Projects can serve tenants and landlords, but the overwhelming majority of clients are tenants because tenants more often meet the eligibility criteria.

Projects offer a range of services, including:
– Legal representation (an attorney represents the client and manages the case)
– Unbundled legal services (staff helps with discrete legal tasks such as brief legal advice, preparation of forms, or trial preparation)
– Expanded court self-help assistance and other court
services to help parties settle their cases
– Housing inspectors to investigate allegations of poor housing conditions (offered by two projects)
Are the pilot projects successful?
A multi-year evaluation of the Shriver pilot projects used data from multiple sources and included a random assignment
component that compared outcomes of cases involving tenants represented by a Shriver attorney with cases involving selfrepresented tenants (did not have an attorney). The study found that Shriver cases resulted in fewer defaults, more settlements, and fewer trials, as indicated in the more detailed summary on the reverse side.

Who received Shriver Services?
39,461
low-income tenants
were served
71%
were people of color
98,306
household members were
impacted by services
61%
were female
Between 2011 and 2019: Of these tenants:
51%
had minors in
the household
29%
lived in subsidized housing,
making it more challenging
to find replacement housing
33%
had a disability
or chronic health
condition
Many tenants had characteristics that posed potentially serious consequences if evicted:

Shriver housing clients experienced severe rental cost burden (according to federal guidelines from HUD):

Avg. 2019 Fair Market Rent for a 2-bedroom apt. in Shriver counties = $1,485/month $1,000/month
Shriver clients’ median
household income
$840/month median
rent among Shriver clients
70%
Shriver clients spent more than
half of their income on rent
What services were provided?
55%
received
representation
by a Shriver
attorney
45%
received
unbundled
legal services
the Sargent Shriver Pilot Program Evaluation
Shriver Projects Produce Better Results
for Many Low-Income Californians in
Eviction Cases
Published June 2020
Attachment 2
Notable Impacts of the Shriver Housing Pilot Projects
Fewer Defaults
Tenants have only 5 days to file a
response to an eviction complaint to
avoid a default on their case. Default
judgments result in tenants losing their
housing without presenting their side of
the story. In 2019, the average default
rate across counties with Shriver housing
projects was 40%.

Among tenants receiving
Shriver services, the default
rate was close to zero.

For more information, visit:
www.courts.ca.gov/shrivercommittee.htm
summary
Shriver attorneys ensure low-income tenants can actively participate in their eviction cases and help them negotiate good settlements, often leading to a smoother transition to replacement housing with fewer financial burdens and less family disruption.

Providing these services also creates efficiencies for the court, as more cases settle and judges have more complete information on which to base decisions. Shriver services safeguard against tenants’ waiver of important legal rights.

Tenants’ Financial Burdens
were Eased
Faced with the costs of relocation, many
tenants experience mounting financial
pressure. Shriver representation helps
low-income tenants avoid paying some
potentially high costs, such as landlord
attorney’s fees and holdover damages.

The median amount saved among
Shriver-represented tenants was
$2,127 per case, compared to $1,365
among self-represented tenants.

Three quarters of tenants moved
out at the end of their case. Most
Shriver clients moved as part of a
negotiated settlement, enabling
a more stable transition. Few
Shriver clients had judgments
issued against them, which would
have subjected them to a lockout.

Outcomes Supported LongerTerm Housing Stability
Eviction can have disastrous
consequences for low-income people
who may struggle to pay moving costs
and find replacement housing. Shriverrepresented tenants were twice as likely as self-represented tenants to
receive additional case outcomes that
helped support their ability to relocate,
such as the eviction record being
sealed, neutral rental references from
the landlord, and the case not being
reported to credit agencies.

More Settlements and Fewer Trials
Settlements require fewer court resources than trials do, and increasing the rate of settlement relieves court congestion and preserves limited court resources.

Settlements also enable tenants to negotiate the terms of their case resolution, giving them a voice in the process. Shriver-represented tenants settled their cases twice as often as self-represented tenants and had many fewer trials:

One Year Later
Litigants Felt Supported
Navigating an eviction case can be
frightening and overwhelming. For
Shriver clients, having an attorney
helped to make their eviction case
manageable. They felt heard,
supported in the process, and not
lost in the judicial system.

Shriver Representation 67% 8%* 3% 22%
Self-Representation 34% 14% 26% 26%
Settlement Trial Default Dismissal
$
$
71% 43%
A telephone survey found that
Fewer Judgments Against Tenants
% of Tenants with
Judgments Entered
Against Them: vs.
11%
Shriver
Representation
40%
SelfRepresentation
of Shriver
tenants had
moved into a
new rental unit
of selfrepresented
tenants
vs.
(as opposed to staying with family or being homeless)
*These Shriver cases had defaults on record at intake which attorneys were unable to have set aside.

Professional Services Legal Aid Contract – Single Lump Sum Payment – Rev. Nov. 2022 SANTA BARBARA CITY AGREEMENT NO.
with
Legal Aid Foundation of Santa Barbara County
for Access to Counsel Pilot Program
This Legal Service Agreement is entered into on August 1, 2024, by and between:

The City of Santa Barbara, a Municipal Corporation, referred to herein as the “City,”
and,
Legal Aid Foundation of Santa Barbara County, a non-profit civil law firm, referred to herein as the “Legal Aid,”
This contract includes the following attached exhibits:
x Exhibit A – scope of services; personnel; rates and schedule of payments; time and schedule of performance; and
x Exhibit B – Insurance Requirements

1. CONTRACT ADMINISTRATION
a. The City’s Community Development Director (“Department Head”) is the City’s authorized representative for administration of this contract. The Department Head may delegate administrative responsibilities under this contract. References in this contract to Department Head include references to a person exercising authority delegated by the Department Head.

Department Head shall not direct the manner in which legal services are rendered. b. Jennifer R. Smith, Executive Director, is Legal Aid’s representative for administration of this contract.

2. SCOPE OF LEGAL AID SERVICES
a. Legal Aid agrees to provide an Access to Counsel Pilot Program to households with incomes at or below 50% of Area Median Income (AMI) at risk of eviction who live in the City of Santa Barbara as described in scope of services included in the attached Exhibit A.
b. Legal Aid is an independent contractor. Neither Legal Aid nor any of Legal Aid’s officers, employees, agents or subcontractors, if any, is an employee of the City by virtue of this contract or performance of any work under this contract. Legal Aid retains the right to pay and supervise its employees and subcontractors as it sees fit. The City has no right to supervise Legal Aid’s employees or subcontractors. If any issues arise with Legal Aid’s employees or subcontractors as to their performance, the City may contact the Legal Aid directly so that Legal Aid may address any issues.

3. COMPENSATION
a. This contract provides the exclusive means of payment for services and reimbursement for costs to Legal Aid. The payment for services includes all expenses incurred in the performance of this contract, including materials, travel, lodging, overhead, and similar costs, unless expense reimbursement is expressly authorized in Exhibit A. The maximum payment to Legal Aid under this contract, including compensation for services and reimbursement of authorized expenses, will not exceed the sum of $250,000.00 unless an amendment to this contract has been approved by the City.
b. Payment shall be made by the City pursuant to the Performance and Payment Professional Services Legal Aid Contract – Single Lump Sum Payment – Rev. Nov. 2022 Schedule, and Staffing and Program Budget set forth in the attached Exhibit A. c. Legal Aid may be reimbursed for actual and necessary costs, without markup, as specified in Exhibit A.

4. TIME OF BEGINNING AND COMPLETION
This Agreement shall commence on August 1, 2024, and terminate on July 31, 2025, unless otherwise terminated earlier pursuant to paragraph 9, below.

5. ASSIGNMENT OF CONTRACT
Legal Aid shall not assign any right, privilege or interest in this contract, or any part thereof.

6. NOTICES
a. When notice is required by law to be delivered by personal delivery or by mail, notices to either party may be provided by personal delivery or by depositing them in the United States mail, first class postage prepaid, and addressed as identified at the signature page of this contract. A party may change mailing address for all purposes under this contract, by written notice. b. Reference in this contract to a writing includes paper documents and documents in an electronic format. Writings may be delivered via delivery of an original or duplicate in person or by mail, or in an electronic format, including transmission by electronic mail, secure Internet drop- box, facsimile, or similar other standard interchange format capable of reproduction and storage, as agreed to by the Department Head and Project Manager. This paragraph does not apply to deliverables identified in Exhibit A, such as drawings, plans, maps, photographs, which must be delivered in the manner specified in Exhibit A.

7. DEFENSE, INDEMNITY AND HOLD HARMLESS
Legal Aid agrees to investigate, defend, indemnify and hold harmless the City of Santa Barbara and its officers, employees and agents from any damage, liability, claims, demands, detriments, costs, charges, and expense (including reasonable attorneys' fees), and causes of action which the City may incur, sustain or be subjected to on account of loss or damage to property or loss of use thereof, or for bodily injury to or death of any persons (including but not limited to property, employees, subcontractors, agents and invitees of each party hereto) arising out of or in any way connected with this agreement.

Legal Aid agrees to defend at City’s request, and to pay any and all costs (including attorney’s fees), fines, expenses or the penalty or assessment imposed on City or incurred by City as a result of any claimed or actual breach of requirements or regulations of said Department.

8. INSURANCE REQUIREMENTS
a. Legal Aid will provide insurance as specified in Exhibit B. b. Legal Aid will immediately report (as soon as feasible, but not more than 24 hours) to the City’s Risk Manager any accident or other occurrence causing injury to persons or property during the performance of this contract. If required by the City’s Risk Manager, the report will be made in writing and shall include, at a minimum: (a) the names, addresses, and telephone numbers of the persons involved, (b) the names, addresses and telephone numbers of any known witnesses, (c) the date, time and description of the accident or other occurrence.

9. TERMINATION
City shall have the right to terminate this agreement immediately if City determines that Legal Aid has incurred obligations or made expenditures for purposes which do not qualify as expenditures for purposes which are not permitted or are prohibited under the terms of this Agreement. In any event, City shall have the right to terminate this Agreement at any time, with or without cause, by giving Legal Professional Services Legal Aid Contract – Single Lump Sum Payment – Rev. Nov. 2022 Aid 60 days' prior written notice of City’s intent to terminate this Agreement; provided, that upon such termination, City shall pay all obligations incurred by Legal Aid prior to the date of such termination which are for allowable expenditures and which are authorized under the terms of this Agreement and Legal Aid shall return the remaining funds to the City.

10. ADMINISTRATION OF EMPLOYMENT
Legal Aid shall obtain and administer the employment of personnel having the background, training, experience, licenses and registration necessary for the work assigned, including all coordination, the withholding of proper taxes and benefits, the payment of wages, employer's contributions for FICA, and Federal and State unemployment payments, and the review and maintenance of any necessary licenses, certificates, memberships and other qualifications necessary for the services to be provided. Legal Aid is an independent contractor and shall not be considered an agent or employee of the City for any purpose. Legal Aid and its employees and agents are not entitled to any of the benefits or privileges that the City provides its employees.

11. BUSINESS TAX CERTIFICATE
Not later than 10 days after execution of the contract, Legal Aid must obtain a business tax certificate from the City at Legal Aid's expense. Legal Aid must maintain a business tax certificate as required by the City Finance Director during the term of this contract. Payment under this contract may be withheld for violation of this section.

12. NO WAIVER OF PROVISIONS
No waiver of a breach of any provision of this contract shall be construed to be a continuing waiver of that provision, nor a waiver of any breach of another provision of this contract.

13. APPLICABLE LAWS, PARTIAL INVALIDITY
This contract shall be subject to the Santa Barbara City Charter, and the laws, rules, regulations and ordinances in effect within the City of Santa Barbara, County of Santa Barbara, California, and any interpretation of the law that may be necessary shall be pursuant to the laws applicable within that jurisdiction. If any provision of this contract is determined to be invalid, illegal or unenforceable for any reason, that provision shall be deleted from this contract and such deletion shall in no way affect, impair, or invalidate any other provision of this contract, unless it was material to the consideration for the performance required. If a provision is deleted which is not material to such consideration, the remaining provisions shall be given the force and effect originally intended.

14. NON-DISCRIMINATION ORDINANCE
Legal Aid shall perform all work pursuant to this contract in compliance with Santa Barbara Municipal Code § 9.126.020, which is an indispensable and integral provision of this contract pursuant to Santa Barbara Municipal Code § 9.126.010.

15. NONAPPROPRIATIONS OF FUNDS
Notwithstanding any other provision of this contract, in the event that no funds or insufficient funds are appropriated or budgeted by the City, or funds are not otherwise available for payments in the fiscal year(s) covered by the term of this contract, then City will notify Legal Aid of such occurrence and City may terminate or suspend this contract in whole or in part, with or without a prior notice period. Subsequent to termination of this contract under this provision, City shall have no obligation to make payments with regard to the remainder of the term.

Professional Services Legal Aid Contract – Single Lump Sum Payment – Rev. Nov. 2022

16. EXECUTION
This contract may be executed in any number of original counterparts. The contract will be effective when all parties have executed the same counterpart, or each party has executed separate counterparts and has delivered a copy of the signature page of the counterpart to the other party. Upon execution by all of the parties, the counterparts shall constitute one and the same contract. Counterparts or signature pages may be delivered via delivery of an original or duplicate in person or by mail, or a duplicate, including scanned copy, in an electronic format, including transmission by electronic mail, secure Internet drop-box, facsimile, or similar other standard interchange format capable of reproduction and storage. The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
(signatures appear on following page)
Professional Services Legal Aid Contract – Single Lump Sum Payment – Rev. Nov. 2022 IN WITNESS WHEREOF, the parties have executed this contract as of the date and year first written above.

CITY OF SANTA BARBARA,
a municipal corporation
Legal Aid Foundation of Santa Barbara
County
By:

Elias Isaacson
Community Development Director
Signature
Type or Print Name
Title
Address
City State Zip
Telephone Number
APPROVED AS TO FORM:

Sarah J. Knecht, City Attorney
By:

Tava Ostrenger
Assistant City Attorney
City of Santa Barbara, Professional Service Contract with Legal Aid Foundation of Santa Barbara County for Access to Counsel Pilot Program Exhibit A, Page 1 of 1

EXHIBIT A

SCOPE OF SERVICES AND

PROGRAM BUDGET
Scope of Services
Legal advice or representation will be provided to a minimum of 80 households who are at risk of eviction and live in the City of Santa Barbara, in which the total income of the individuals residing in the dwelling unit does not exceed 50% of Area Median Income (AMI) adjusted by household size, of the City of Santa Barbara, or the smallest area including the City for which such figure is available, as determined by the U.S. Department of Housing and Urban Development (“HUD”) and amended from time to time. If at some time HUD ceases to publish the Area Median Income figure, or at such time as HUD has not published an updated figure for at least two years, the City may determine the Area Median Income in the manner the City deems appropriate.

Legal representation includes legal advice all the way through representation at unlawful detainer trial or mutual settlement agreement is reached.

Cases meeting the following criteria, including the above income level requirement, will be prioritized for representation by Legal Aid under the Access to Counsel Pilot Program:
x Notice to quit has been served
x Clients in subsidized housing, including hearings pertaining to possible loss of housing benefits (i.e. Section 8 Housing Choice Vouchers) x Cases where the landlord is represented by counsel
x Cases where eviction is likely unlawful
x Cases where tenants have barriers to navigating the legal system (Limited English Proficiency, disabling conditions, etc.)
Services will be provided regardless of a resident's citizenship or documentation status.

Performance and Payment Schedule
The Access to Counsel Pilot Program will operate for one year beginning August 1, 2024, and will terminate on July 31, 2025, unless otherwise terminated earlier pursuant to the Terms of the agreement. Legal Aid will host one outreach event at the Pilot Program’s inception to educate the public on the new Pilot Program. If the City or Legal Aid decides to terminate the Pilot Program at any time, a minimum of 60 days’ notice shall be provided prior to the termination date. If City does not intend to continue Pilot Program after the first year, the City shall provide a minimum of 60 days’ notice to Legal Aid to allow for continuity planning for pending clients.

All Program requests for reimbursement are to be made on a quarterly basis and are required to have backup documentation showing actual expenditures, to include all personnel hours and rates of pay, non-personnel costs with receipts, and any other documentation that supports each cost. Legal Aid will also submit quarterly financial and program progress reports that will include non-personally identifying demographic data collected for the purposes of analyzing if the Pilot Program was successful and identifying populations served.

City of Santa Barbara, Professional Service Contract with Legal Aid Foundation of Santa Barbara County for Access to Counsel Pilot Program Exhibit A, Page 1 of 1
Staffing and Program Budget
Staffing:
x 1.0 FTE Program Attorney, limited supervision; and
x 0.65 FTE Bilingual Legal Assistant or Intake Coordinator, in addition to administrative personnel
Program Budget:

EXHIBIT B

INSURANCE REQUIREMENTS
As part of the consideration of this Agreement, LEGAL AID agrees to purchase and maintain at its sole cost and expense during the life of this Agreement insurance coverage as specified in 1 and 2 below. All insurance coverage is to be placed with insurers that: a) have a Best rating of no less than B+: XII; and are admitted insurance companies in the State of California. All other insurers require prior approval of the City.

A. General Liability: Combined single limits of not less than One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate.

Such insurance shall include the following seven (7) items:

1. Extension of coverage by naming City, its officers, employees and agents, as insured’s, with respect to LEGAL AID'S liabilities hereunder in insurance coverage identified in item "1." above, but only as respects to the operations of the named insured. A copy of the endorsement evidencing that the City of Santa Barbara has been added as an additional insured on the policy, must be attached to the certificate of insurance.

2. A provision that coverage will not be canceled or subject to reduction until at least thirty (30) days' prior written notice has been given to the City Clerk, addressed to P.O. Box 1990, Santa Barbara, California 93102-1990.

3. A provision that LEGAL AID'S insurance shall apply as primary, and not excess of, or contributing with, the City.

4. Contractual liability coverage sufficiently broad so as to include the liability assumed by the LEGAL AID in the indemnity or hold harmless provisions included in this Agreement;

5. A Cross Liability clause, or equivalent wording, stating that coverage will apply separately to each named or additional insured as if separate policies had been issued to each.

6. Broad form Property Damage Endorsement.

7. Policy shall apply on an "occurrence" basis.

B. Workers' Compensation: In accordance with the provisions of the California Labor Code, LEGAL AID is required to be insured against liability for Workers' Compensation or to undertake selfinsurance. Statutory Workers' Compensation and Employers' liability of at least $1,000,000 shall cover all LEGAL AID staff while performing any work incidental to the performance or this Agreement.

The policy shall provide that no cancellation, major change in coverage or expiration shall be effective or occur until at least thirty (30) days after receipt of such written notice by City. This provision does not apply if LEGAL AID has no employees as defined in Labor Code Section 3350 et seq. during the entire period of this Agreement and LEGAL AID submits a written statement to the CITY stating this fact.

Approval of the insurance by City or acceptance of the certificate of insurance by City shall not relieve or decrease the extent to which the LEGAL AID may be held responsible for payment of damages resulting from LEGAL AID’S services or operation pursuant to this Agreement, nor shall it be deemed a waiver of City's rights to insurance coverage hereunder.

City of Santa Barbara, Professional Service Contract with Legal Aid Foundation of Santa Barbara County for Access to Counsel Pilot Program Exhibit B, Page 1 of 2
Professional Services Legal Aid Contract – Single Lump Sum Payment – Rev. Nov. 2022 LEGAL AID must provide evidence that it has secured the required insurance coverage before execution of this Agreement. A Certificate of Insurance attached as Exhibit “A” evidencing the above shall be completed by LEGAL AID'S insurer or its agent and submitted to the City prior to execution of this Agreement by the City. LEGAL AID shall exercise due diligence to require all subcontractors and all tiers of such subcontractors to provide General and Workers' Compensation, and Professional Liability insurance as set forth in A and B of this section.

If, for any reason, LEGAL AID fails to maintain insurance coverage which is required pursuant to this Agreement, the same shall be deemed a material breach of Agreement. City, at its sole option, may terminate this Agreement and obtain damages from the Legal Aid resulting from said breach.

Alternately, City may purchase such required insurance coverage, and without further notice to LEGAL AID, City may deduct from sums due to LEGAL AID any premium costs advanced by City for such insurance.
.

RESOLUTION NO.

A RESOLUTION OF THE COUNCIL OF THE CITY OF
SANTA BARBARA AMENDING RESOLUTION NO. 24-066,
ADOPTING THE BUDGET FOR FISCAL YEAR 2025, TO
APPROVE AN INCREASE IN FISCAL YEAR 2025

EXPENDITURE APPROPRIATIONS IN THE GENERAL

FUND IN THE COMMUNITY DEVELOPMENT
DEPARTMENT IN THE AMOUNT OF $250,000 TO

ESTABLISH AN ACCESS TO COUNSEL PILOT PROGRAM

WITH THE LEGAL AID FOUNDATION OF SANTA

BARBARA COUNTY, FUNDED BY GENERAL FUND

RESERVES RESTRICTED TO AN ACCESS TO COUNSEL
PROGRAM.

1. City Council approves of appropriating available reserve funds that exist in the General Fund into the Community Development Department operating budget in Fiscal Year 2025 in the amount of $250,000 in order to fund the Access to Counsel Pilot program with the Legal Aid Foundation of Santa Barbara County.

Santa Barbara City CouncilJuly 23, 2024

Santa Barbara City Council
July 23, 2024