45 The Capital Expense (CapEx) Budget is used to fund the purchase or upgrade of fixed assets for the Stadium. While the funding for appropriations occur on an annual basis, the Capital Expense Plan extends for a five-year period (shown on Page 57 of this report). Changes to existing projects, as well as the addition of new projects, may occur during the five-year planning period as new needs are identified. The appropriations for capital projects do not lapse at year-end bu t carryover into future years until the project is complete.
The FY 2021/22 CapEx Budget totals $14.6 million. Of this total, $11.2 million of prior year appropriations are projected to be carried over fr om FY 2020/21 ($1.5 million of the projected carryover amount is for warranty-related constructi on, and the other $9.7 milli on is for prior year CapEx projects). New capital improvement appropriations equal $3.4 million.
Capital project delivery continues to be delayed, without demonstrated progress on corrective action, by the Stadium Manager due to proc urement issues and violations of State prevailing wage laws.
While the budget reflected in this document reflects projects recommended by the Stadium Manager, the Stadium Authority continues to request a procurement pl an and implementation timelines regarding how these projects will be completed to ensure the upkeep of the facility and balance any potential City resources that ma y be required to support the projec ts. In addition, with the Board’s revocation of delegated procurement authority, the contract awards to complete these projects will need to be brought forward to the Board for approval. As such, the timeline to complete these projects may differ or continue to be delayed from the info rmation presented in this section. Below is data relative to the CapEx budget fo r the Stadium Manager and the ac tual dollars expended, which demonstrate that there is valid concern for the Stadium’s upkeep and surfaces questions whether the Stadium Manager can implement the CapEx budget as requested:
Fiscal Year CapEx Budget for Stadium Manager
Projects and Projects Managed by
Stadium Manager
CapEx Dollars Expended by Stadium
Manager
FY 2018/19 $6.3M $1.4M (22% spend rate)
FY 2019/20 $12.5M $254,753 (2% spend rate)
FY 2020/21 (to date) $8.9M $289,034 (3% projected)
A detailed listing of adopted FY 2021/ 22 projects is provided starting on Page 48 of this report.
Stadium Authority is submitting it as transmitted by the Stadium Manager without any additional details on the nature of the projec t, timing, etc. Stadium Authority has asked almost monthly for a procurement plan for these projec ts, but the Stadium Manager has not produced such workplan. A capital procurement workplan is a reasonable request given the mu ltiple years of no progress, requirements to maintain the Stadium, and transparency.
STADIUM AUTHORITY CAPITAL EXPENSE BUDGET
46 Public Safety Kawasaki Mule
used for public safety patrol
and emergency response
STADIUM AUTHORITY CAPITAL EXPENSE BUDGET (C ONT ’D )
47 2019/20 2019/20 2020/21 2020/21 2021/22 2021/22 2021/22 Total
Final Year-End Final Projected Projected Proposed Proposed Budget Actuals Budget Actuals Carryover Budget Budget
Beginning Balances 14,532,870 $ 14,516,225 $ 17,837,300 $ 17,010,611 $ 19,438,420 $ 19,438,420 $ Resources
3,478,000 2,318,549 3,582,000 3,547,379 - 3,690,000 3,690,000 - 308,568 - - - - - Total Resources 18,010,870 17,143,342 21,419,300 20,557,990 19,438,420 3,690,000 23,128,420 2019/20 2019/20 2020/21 2020/21 2021/22 2021/22 2021/22 Total
Final Year-End Final Projected Projected Proposed Proposed Budget Actuals(2) Budget Actuals Carryover(3)
Budget Budget
Expenses
Construction 4,956,922 (4,845) 4,725,327 238,156 3,953,911 2,790,000 6,743,911 Equipment 7,070,988 136,765 6,460,557 881,414 5,286,250 448,520 5,734,770 Contingency 657,397 812 559,296 - 462,009 161,926 623,935 Stadium Warranty Related Construction 1,528,202 - 1,528,202 - 1,528,202 - 1,528,202 Total Expenses 14,213,509 132,731 13,273,382 1,119,570 11,230,372 3,400,446 14,630,818 3,797,361$ 17,010,611 $ 8,145,918 $ 19,438,420 $ 8,208,048 $ 8,497,602 $ (1)
Reimbursement from Stadium Manage r
(2)
Actuals exclude some project payments withheld due to the ManagementCo not following State procurement and prevailing wage laws. (3)
The carryover does not include the Levi's Naming Rights Signage Replacement Project that increased in cost estimate from $650,000 to $900,000.
Transfers In from Stadium Manager
(1)
Capital Expense Reserve
Santa Clara Stadium Authority
Capital Expense Budget Summary
Transfers In from Operating
Storage Conex Garage for Apparatus
allows for storage of three stadium
vehicles in a lockable, weatherproof
container.
48 CapEx projects
Item Type
SCSA
Requested Description Cost
Contingency
(5%) Total Cost
General General Areas / Coatings Main Deck 2,450,000$ 122,500 $ 2,572,500$ Building Replace and recoat lymtal traffic deck coating at the lower seating bowl and on the 300 and 700 Level Concourses, which are currently showing signs of wear. The deck coating serves as a secondary waterproofing system for the occupied spaces below these areas and also protects and extends the life of the concrete. Periodic replacement and recoating of this system is necessary to maintain current waterproofing system and maintain the expected life of the structure.
General Field Turf Track Replacement 340,000 17,000 357,000 Building The current turf track carpet is worn, buckled and compacted from use over the past five years and has reached its end of life. This project addresses the uneven grade of the current turf track carpet. This project will remove the existing track and rebuild it using a compacted stone base and shock layer with new carpet on top. Additionally, the project scope permanently addresses the sun grade issues we experience with our current track by stabilizing the base to support the extreme loads it comes under during concerts and dirt events. Finally, the new turf track will eliminate slipping hazards and improve overall safety and appearance.
Subtotal CapEx Construction Costs 2,790,000 $ 139,500 $ 2,929,500$ Security Drone Detection (Antenna System) 55,000$ 2,750 $ 57,750$ Drone intrusions are happening more frequently. We need a detection and deterrent system in place for the Security of our venue and events.
This technology will assist Stadium Security and Law Enforcement in identifying any threats and to take measures to mitigate the threat.
Security Key Management System 20,000 1,000 21,000 This Key-Box system provides a full audit trail and real time reporting, detailing who has used each set of keys and when. Staff and vendors will become more accountable and will assist in return of keys at the end of each shift. This will reduce loss, damage and liability. The new system will be stationed in the 24/7 Security office.
Public Safety RadHalo Remote Radiation Monitors 190,000 9,500 199,500 Equipment
x
New equipment request for the Joint Hazardous Assessment Team (JHAT): Remote radiation detection monitor can be established as a perimeter around the stadium and monitored remotely by JHAT. These units were tested last season with the help of the 95th Civil Support Team. These units proved very useful to monitor large crowds for nuclear and radiation devices that have a potential explosive threat. The team currently uses handheld detectors which are good for pinpointing an exact location around the unit; however, with 4 main gates for ingress and egress, there is no way to fully monitor the crowds for a potential threat without remove monitoring capabilities.
Public Safety PPE Replacement (Nomex Tops) 5,750 288 6,038 Equipment x Projected replacement/additions of Stadium battle dress uniform tops for the team of 60.
Public Safety PPE Replacement (Nomex Bottoms) 3,260 163 3,423 Equipment x Projected replacement/additions of Stadium battle dress uniform bottoms for the team of 60.
Santa Clara Stadium Authority
2021/22 CapEx Budget
49 Item Type
SCSA
Requested Description Cost
Contingency
(5%) Total Cost
Public Safety Rigaku CQL 1064nm Handheld Raman Chemical Detector 50,290 2,515 52,805 Equipment
x
New equipment request for the Joint Hazardous Assessment Team (JHAT). This detector works as a pair with the Tru Defender. The pair combined are able to detect unknown chemicals and substances much quicker than current methods. The unit has a library of over 12,000 substances. This will be very beneficial to determine threats of substances quickly in order to determine evacuation of patrons. JHAT does not carry a detector of this capability. If JHAT came across an unknown substance, a request for mutual aid would be made with likely extended response time. This new equipment would allow the onsite JHAT to analyze substances and chemicals without immediately calling for assistance reducing the impact to the ongoing stadium event.
Public Safety Tru Defender FTX S1 WMD Chemical Detector 63,220 3,161 66,381 Equipment
x
New equipment request for the Joint Hazardous Assessment Team (JHAT). This detector works as a pair with the Rigaku CQL Raman. The pair combined are able to detect unknown chemicals and substances much quicker than current methods. The unit has a library of over 12,000 substances. This will be very beneficial to determine threats of substances quickly in order to determine evacuation of patrons. JHAT does not carry a detector of this capability. If JHAT came across an unknown substance, a request for mutual aid would be made with likely extended response time. This new equipment would allow the onsite JHAT to analyze substances and chemicals without immediately calling for assistance reducing the impact to the ongoing stadium event.
Public Safety Vehicle upfits for John Deere Gator 12,000 600 12,600 Equipment
x
Vehicle upfits for John Deere Gator including a utility box, mirrors, back up camera and a towing hitch for the E690 MCI Trailer. The mirrors and back up camera would allow for greater visibility when the vehicle is being driven in and around large crowds.
Public Safety Kawasaki Mule 25,000 1,250 26,250 Equipment
x
Purchase new Kawasaki Mule for Explosive Ordinance Disposal (EOD) team. Cost includes unfitting the Kawasaki Mule with Police labels and markings, lighting and locking storage boxes. The EOD team does not currently have a dedicated vehicle and are currently walking with canines and EOD gear during response calls for suspicious packages and drone payloads. The EOD team is first on scene sweeping the stadium for safety issues and the last to leave.
Shifts can extend past 10 hours. Purchase of a vehicle would reduce fatigue for officers and canines and reduce response time.
Public Safety Kawasaki Mule 20,000$ 1,000 $ 21,000$ Equipment
x
Purchase new Kawasaki Mule for Special Response Team (SRT).
Cost includes unfitting the Kawasaki Mule with Police labels and markings, lighting, equipment storage boxes and Type 3 IME box that is approved by the U.S. Bureau of Alcohol Tobacco and Firearms (ATF) to transport/store breacher explosives. The SRT equipment is currently in a standard size vehicle that upon deployment would not easily maneuver the stadium or crowds of attendees; the team would be required to go to the vehicle to retrieve the required equipment extending response time. The vehicle may also be deployed to City issues and the equipment would not be readily available for use. The SRT does not currently have a dedicated vehicle. Purchase of a vehicle would allow the SRT to mobilize needed equipment and will reduce response time.
Public Safety Onsite Conex Storage 4,000 200 4,200 Equipment
x
Locking onsite Conex Storage container to store 3 Police Kawasaki Mules, including the requested EOD and SRT mule purchase. The Conex Storage container will be housed in a parking lot dedicated for police parking with the secured footprint of the Stadium.
Subtotal CapEx Equipment Costs 448,520 $ 22,427 $ 470,947$ Total New CapEx Project Costs 3,238,520 $ 161,927 $ 3,400,447$ Santa Clara Stadium Authority
2021/22 CapEx Budget (cont.)
50 Item Type
SCSA
Requested Description Cost
Remaining
Contingency Total Cost
Electrical Mechanical and Electrical Closet Lighting (2019/20 Carryover) 150,000$ 7,500 $ 157,500$ Install LED lighting in all mechanical and electrical closets located in the service tunnel, 300 Level, and 700 level. These lights not only improve visibility, but also provide longer and more efficient power usage.
Electrical Broadcast Booth Power (2019/20 Carryover) 35,000 1,750 36,750 Install power components used for stadium events. These components will adhere to LEED certification, provide a clean source of power for our clients, and improve operating efficiencies.
Electrical Concessions Cart Cabling (2019/20 Carryover) 50,000 2,500 52,500 Install code rated low voltage cabling (CAT6) to portable concession carts. This will provide Internet Protocol (IP) based access to the IPTV menu boards and Point of Sale (POS) systems for credit card transactions, as well as deliver an emergency signage to be displayed at the concession stands if needed.
General Updated Stadium Wayfinding Signage (2020/21 Carryover) 250,000 12,500 262,500 Building Install Premium/Club wayfinding, Suite wayfinding, Smoking section signs, No smoking signs for around the main and upper concourses, section numbers/floor decals, ADA blue lines, tunnel signs that indicate “no photos/no autographs”, etc.
General Stadium Event Signage (2019/20 Carryover) 138,000 6,900 144,900 Building Install stadium signage (including but not limited to tunnel awnings, accessible seating reference areas, lower bowl sections placards, and additional fire and building code signage per Fire Marshal).
General Command Post Window Treatment (2019/20 Carryover) 16,000 800 16,800 Building Install window shades and/or tint the exterior windows on the 800 level command post to reduce heat and glare. This will assist dispatchers and command post operators working in this space.
General Stadium and Special Event Spaces (2019/20 Carryover) 75,000 3,750 78,750 Building Add entry mats to be placed at stadium entrances to help alleviate wet floor scenarios and provide safety to stadium patrons. Will extend the finish of the existing flooring and help prevent slip and falls during inclement weather.
General Non-Slip Floor Matting (2019/20 Carryover) 50,000 2,500 52,500 Building Install non-slip matting from the north side locker rooms to tunnels primarily for event usage (that include access to the field for athletes, performers and customers).
General Women's Locker Room (2019/20 Carryover) 372,000 18,600 390,600 Building Convert a portion of the auxiliary locker room area to accommodate a larger private space for female athletes, performers, officials, and other female event day sporting and entertainment professionals visiting or working events at Levi's Stadium.
General Automatic Logic Control Building Engineering System 35,000 1,750 36,750 Building (2019/20 Carryover)
Install an automatic logic controller system upgrade to monitor the building's HVAC in all quadrants simultaneously. This updated system will enable graphic interface and help the system to operate more efficiently with time clock management and assist in potential lighting control energy savings.
General Club Space Flooring (2019/20 Carryover) 85,000 4,250 89,250 Building Strip, resurface, and/or replace hardwood flooring surfaces in the BNY East & West and Levi's 501 spaces. These spaces are among the most utilized spaces in the building and get a large amount of foot traffic. This work will help extend the useful life of these spaces as well as reducing slips and falls from worn floors.
Santa Clara Stadium Authority
2021/22 CapEx Budget Carryover
51 Item Type
SCSA
Requested Description Cost
Remaining
Contingency Total Cost
General Command Post Communication Equipment (2019/20 Carryover) 58,000 2,900 60,900 Building Purchase and install public safety screens, monitors, and projection devices used in monitoring stadium and security operations to help improve situational awareness and response.
General Stadium Field Conduits (2018/19 Carryover) 118,197 5,910 124,107 Building Add a permanent solution for power and data on field/floor of stadium, making electrical connections safer and efficient for concert and events.
Plumbing Lift Station (2020/21 Carryover) 200,000 10,000 210,000 Replace pumps, motors and controls at sewage ejector sumps in Quadrants A, B, C & D on 100 level.
Plumbing Plumbing (2020/21 Carryover) 100,000 5,000 105,000 Replace pressure reducing valves and other parts on domestic and recycled water systems.
Public Safety Pedestrian Safety Fencing (2020/21 Carryover) 100,000 5,000 105,000 x
Install raised fencing on Tasman Drive from Centennial Boulevard to Calle Del Sol. This is approximately 0.4 miles and would be adjacent to the VTA/Light Rail tracks. This fencing is required to guarantee the safety of patrons as pedestrians on Tasman Drive. Currently, pedestrians regularly jump temporary construction barriers and cross eastbound Tasman Drive and cross live/active VTA light rail tracks. In addition, during events the traffic flow is reversed and pedestrians will not expect cars coming from that direction. This poses a clear danger for pedestrians and mobile personnel are not always available to prevent this regular attempt by pedestrians. Raised fencing will guarantee this dangerous situation stops. The cost is an estimate based on the Fencing on Tasman project.
Security Surveillance - Command Center Equipment (2020/21 Carryover) 50,000 2,500 52,500 Build out workstations with equipment that can handle the load of video viewing during large scale events, as well as the 24/7 security operations in both 100 and 800 command rooms. Equipment includes, but is not limited to, monitors, keyboards, video cards, CPU processors, power supplies, motherboards, and cabling.
Security Enhance Stadium Security Coverage (2020/21 Carryover) 330,000$ 16,500 $ 346,500 $ Evaluate and replace existing cameras with technologically advanced multi-lens panoramic/360/multi-directional cameras. Design locations and camera styles have created visual obstructions and gaps in coverage. Height locations with fixed lens cameras create the inability to adjust field of views. Installation of television monitors/signage near camera mounts have created field of view obstructions. Due to high volume of club space usage for large scale, and smaller events, request for video investigations become frequent. Low lighting situations are constant with event type needs, and enhanced technology from newer cameras will enable greater video quality. The areas which need to be evaluated include, but are not limited to: BNY Mellon East and West Club, Y ahoo Club, United Club, FII Club, 501 Club, Citrix Owners Club, Entry Gates, and Perimeter fences.
Security Enhance Stadium Security Access Control (2020/21 Carryover) 235,000 11,750 246,750 Install card readers on manual doors to increase access control features and security. Based on operational demands, doors have been identified via staff request and event activity in order to improve operational awareness and enhance the access control abilities by automating the doors. This also increases security to areas deemed by staff to hold sensitive or high value assets. The access control enhancements include Vertx/Mercury upgrade, EvoE400/Mercury upgrade, and various doors with access control needs.
Santa Clara Stadium Authority
2021/22 CapEx Budget Carryover (cont.)
52 Item Type
SCSA
Requested Description Cost
Remaining
Contingency Total Cost
Security CCTV Pop Up Trailers (2020/21 Carryover) 235,000 11,750 246,750 Purchase five (5) additional units to continue to meet NFL Best Practices guidelines by covering parking lots outside stadium footprint that currently have no camera coverage.
Security Parking Lot Camera Upgrades (2020/21 Carryover) 40,000 2,000 42,000 Replace Great America parking lot cameras with technologically advanced multi- lens panoramic/360/multi-directional cameras. New camera technology would provide better overall coverage of the main parking lot. Sun baked cameras with fixed angles have created gaps in coverage. With more video incident request coming from
ingress/egress incidents, new technology would assist in these investigations. Install cameras in Gold lot 4/5 where there is very limited coverage.
Security Bowl Camera Upgrade/Refurbish (2020/21 Carryover) 135,000 6,750 141,750 Replace bowl cameras. Several bowl cameras have become sun baked and provide poor/obscured coverage of bowl seating.
Maintenance has become an issue as it takes a lot of time and money to set up scaffolding to reach camera boxes. Need to re-engineer housing (suggest relocating housing closer to stadium infrastructure).
Security Software Upgrade to Genetec 5.8 (2020/21 Carryover) 35,000 1,750 36,750 Upgrade to Genetecs newest firmware version 5.8. This would improve overall system performance and stability, and add new features that will help in operator training and utilization of software. Customizable live dashboards assist in monitoring alarms and events in real time.
Security Video Analytics (2020/21 Carryover) 35,000 1,750 36,750 Add video analytics to assist with video investigations. Video investigations take several hours/days to complete using traditional playback methods. Adding video analytics will greatly decrease man- hours spent in video review process, as well as aid in investigations using newer technology.
Security License Plate Reader at Vehicle Entry Gates 45,000 2,250 47,250 (2020/21 Carryover)
Add six (6) License Plate Reader cameras on entry/exit lanes of all vehicle gates (Post 1,2, and 3) to document and track vehicles entering and exiting the stadium.
Security Security X-Ray Scanners (2020/21 Carryover) 150,000 7,500 157,500 Purchase four (4) portable X-ray units to observe postage that comes into the loading dock 24/7 and screen bags/deliveries during event days.
Security Stadium Camera Booth Card Readers (2019/20 Carryover) 84,000 4,200 88,200 Install card reader for north and south camera booths to secure the spaces that enter into/from general public access areas.
Site Security Fencing - Main Lot (2020/21 Carryover) 150,000 7,500 157,500 Remove and replace approximately 1,000 linear feet of 4-foot high security fencing in Main Lot per request of City.
Site Stationary Electric Pressure Washers (2020/21 Carryover) 75,000 3,750 78,750 Install one (1) to two (2) demo stations on the 300 concourse. If these are effective, we would look to replace all gas-powered pressure washers with electrically powered ones.
Site Stadium Insulation (above 300 level and below 400/500 level) (2019/20 Carryover)
150,000 7,500 157,500
Install new insulation in the 400/500 underside above the 300 level.
Original insulation is failing due to weather conditions. This also helps reduce sound reverberation throughout the concourse and protects the concrete from the elements.
Santa Clara Stadium Authority
2021/22 CapEx Budget Carryover (cont.)
53 Item Type
SCSA
Requested Description Cost
Remaining
Contingency Total Cost
Site Gold Lot 4 and 5 Lighting (2019/20 Carryover) 50,000 2,500 52,500 Install LED lighting in Gold 4 and Gold 5 parking lots. The current light plan is underpowered and is not sufficient given the work environment during stadium event load in/out. This lighting improves safety conditions for stadium personnel and provides energy cost savings with more efficient fixtures.
Site Rust Prevention Mitigation (2019/20 Carryover) 90,000 4,500 94,500 Implement rust prevention measures. The stadium railings, beams, and other steel areas need rust prevention and coating in specific areas throughout the stadium.
Site Stadium Event Power Upgrades & Switchgear Electrical (2019/20 Carryover)
42,714$ 2,136 $ 44,850$
Install and enhance Stadium Event wiring service on the 12 Kilovolt (KV) Primary Switch Gear (PMSG) to main electrical panel.
Site Asphalt (2018/19 Carryover) 190,000 9,500 199,500 Slurry coat the visitor parking on Tasman, Gold 4 & 5 parking lots and South Access Road.
Subtotal CapEx Construction Carryover Costs 3,953,911 $ 197,696 $ 4,151,607$ Audio/Visual Radio Booth Cabling (2019/20 Carryover) 600,000$ 30,000 $ 630,000$ Install fiber optic cabling to increase the low voltage cabling backbone.
This installation will accommodate the expanding requests for booth usage during stadium events and keep up with emerging trends.
Audio/Visual Crestron Control & Building Operating System Upgrades (2019/20 Carryover)
10,000 500 10,500
Install a Creston Control System to monitor HVAC, lighting, electrical, and fire alarms. This comprehensive system enables all of these items to interface with one another for engineers to see a real time view of the building's systems.
Food and Beverage Distribution System (2020/21 Carryover) 50,000 2,500 52,500 Beverage Add a beverage distribution system to stadium concession areas and bars. This includes the lines and CO2 dispensing equipment.
Food and CO2 Monitoring & Sensors for Code Compliance 200,000 10,000 210,000 Beverage (2020/21 Carryover)
Install remote CO2 monitoring for enhanced safety for stadium staff per SCFD & State of CA.
Furniture, Fixtures Replace Furniture in Club and Special Event Spaces 1,600,000 80,000 1,680,000 & Equipment (2019/20 Carryover)
Purchase replacement furniture for clubs (BNY, United, Levi's 501 and Yahoo) and special event spaces to enhance areas and meet client expectations. These spaces are amongst the most utilized in the entire stadium.
Furniture, Fixtures Security and Life Safety Partitions/Dividers 68,000 3,400 71,400 & Equipment (2019/20 Carryover)
Install service tunnel drapery and/or partitions for security and public safety personnel during stadium events that require public access to the service level. This helps coordinate public movements in "back of house areas" without affecting stadium operations.
Furniture, Fixtures Tunnel Slip and Fall Protection (2019/20 Carryover) 30,000 1,500 31,500 & Equipment
Install non-slip material at the South, Northeast, and Northwest Field Tunnels.
Furniture, Fixtures Guest Service Booths (2018/19 Carryover) 70,000 3,500 73,500 & Equipment Add two additional guest services booths on the main concourse for better enhanced customer service touchpoints.
HVAC/ Variable Frequency Drive(s) (2020/21 Carryover) 150,000 7,500 157,500 Mechanical Replace exterior Variable Frequency Drive units for Cooling Tower pumps due to life expectancy issues. This system supports the mechanical cooling functions for the HVAC system.
2021/22 CapEx Budget Carryover (cont.)
Santa Clara Stadium Authority
54 Item Type
SCSA
Requested Description Cost
Remaining
Contingency Total Cost
HVAC/ Cooling Towers (2020/21 Carryover) 50,000 2,500 52,500 Mechanical Replace Cooling Towers internal parts and systems. This includes the motors, fans, fill, controls, and piping which support the mechanical cooling functions for the HVAC system.
HVAC/Mechanical Kitchen Exhaust Fans (2019/20 Carryover) 300,000 15,000 315,000 Install variable frequency drive (VFD) Units on kitchen exhaust fans for soft start (slow ramp up) capabilities. Kitchen exhaust fans currently operate 100 percent of the time. Installing VFD units will modulate the power and save energy whenever the fan is in use. Soft start extends the life of the equipment and saves energy.
Information Financial Management Information System Project 270,000 13,500 283,500 Technology (2020/21 Carryover)
x
Procure a new cloud-based financial management system for the Stadium Authority that would allow greater visibility in to Non-NFL Events. The management company that handles Non-NFL events would use the financial management system for all transactions related to Non- NFL events as well as store supporting documentation for the transactions (Including invoices). The costs include software license/subscription, hosting fee and a consultant for implementation and process improvement. There will be ongoing software license costs and possibility for additional staff time for implementation. *Subject to subsequent court rulings on cost allocation.
Life Fire Alarm System (2020/21 Carryover) 250,000 12,500 262,500 Safety/Fire Replace/update fire alarm system field devices, including interior/exterior signaling devices, detectors, and control panel parts.
Life Safety/Fire Fire Sprinkler Extension (2019/20 Carryover) 55,000 2,750 57,750 Add fire sprinklers to the Gate F entrance. The Santa Clara Fire Marshal has requested that fire sprinklers be installed at the Gate F entrance to mitigate potential fire risk beneath the existing ribbon boards.
Public Safety Mass Casualty Incident Trailer (2020/21 Carryover) 120,000 6,000 126,000 Equipment
x
Purchase a Mass Casualty Incident (MCI) Trailer. The fire department currently has equipment to treat 25 patients during a large-scale emergency. The MCI Trailer would allow the first responders to treat between 500-1000 people during a large-scale emergency by allowing quick access to on-board equipment and supplies.
Public Safety 2-Way CAD/24-7 Link (2020/21 Carryover) 82,000$ 4,100 $ 86,100 $ Equipment
x
Add a 2-way link between the 24/7 dispatch system and the CAD system. All stadium personnel operate on the 24/7 dispatch system.
SCPD and SCFD operate on the CAD system. When public safety personnel are sent on calls, the call must be generated by hand in both systems. This causes extra work for dispatchers, however, more importantly this creates delays in reporting and responses to public safety incidents. A 2-way link would allow both systems to “talk” to each other and automatically create incidents in each other’s system.
Additionally, without this link, we cannot log officers on which creates an officer safety issue as well as an issue when it comes to management of personnel.
Public Safety Dispatch Monitors (2020/21 Carryover) 8,000 400 8,400 Equipment
x
Replace dispatch monitors with larger screens. Our public safety dispatchers utilize several screens at their work stations in order to facilitate their duties. The necessary upgrading of our latest public safety communications center’s CAD and associated software will require larger screen area to effectively manage the new information.
These 16 replacement 22" larger monitors are needed to optimize the use and intended application of the latest public safety dispatching software. The larger screens are required to view the additional windows from the CAD system and are expected to last five years. The prior monitors were purchased six years ago and are 19" monitors. The cost includes estimated installation for three workstations.
Santa Clara Stadium Authority
2021/22 CapEx Budget Carryover (cont.)
55 Item Type
SCSA
Requested Description Cost
Remaining
Contingency Total Cost
Public Safety Radio Chargers (2020/21 Carryover) 3,000 150 3,150 Equipment
x
Add three radio charging stations. Our radio equipment is critical and, therefore, their serviceability must be maintained. Each new radio will require a charging port. These three charging stations each have a 6- radio capacity and three are needed to maintain radios at their peak power and usability. Having these three charging stations will ensure all radios are ready for use by public safety without the risk of personnel being without this crucial equipment in a functional state.
Public Safety Radios (2020/21 Carryover) 79,000 3,950 82,950 Equipment
x
Add new radios to equip additional staff in our public safety deployment. Personnel will continue to use these specific radios for varied public safety responsibilities. These radios allow for communication to the command post and between public safety partners working our events. Without these critical radios, personnel would not be able to function in their capacity and as expected to provide public safety services including emergency response. There is a yearly operating cost; requesting quote.
Public Safety GPS Software for Tracking Personnel 25,000 1,250 26,250 Equipment (2019/20 Carryover)
x
Add GPS software to track public safety personnel. Live tracking of law enforcement personnel is critical in providing an accurate picture of public safety coverage. This technology and software will allow the Command Post to know where our personnel are at all times and make necessary assignment adjustments on the go. It is desired that the software also be capable of retaining data for historical analysis. The requested funding of $25,000 is the initial purchase price for approximately 100 devices and the software. There is a monthly operating cost of $30/month each; $36,000 total annually.
Public Safety Fencing on Tasman (2019/20 Carryover) 70,000 3,500 73,500 Equipment
x Add fencing to prevent stadium event pedestrian traffic from crossing unsafely between Lafayette St. and the Tasman St. overcrossing.
Public Safety Street Signage (2017/18 Carryover) 1,000,000 50,000 1,050,000 Equipment
x
Add street signage. This item was brought before the SCSA Board and approved in the 2017/18 budget. Staff has been working with the Department of Public Works, the Executive Director's office and the Chief of Police's office to identify appropriate locations on surrounding city streets (Great America Parkway, Tasman Drive, etc.) to place signage to better protect, inform and serve patrons visiting Levi's ®
Stadium, non-event day traffic, community event advisories and emergency public safety and traffic advisories.
Public Safety Staff Scheduling Software (2019/20 Carryover) 16,250 813 17,063 Equipment
x
The Stadium requires SEOs to operate safely. Notifying and communicating with our SEOs is critical in properly planning our staffing needs. We currently use an out of date version of “Game Day Staffing.” Public Safety Portable License Plate Reader/PTZ Cameras 160,000 8,000 168,000 Equipment (2018/19 Carryover)
x
Purchase portable license plate readers. Placing temporary/moveable license plate readers in remote stadium parking lots will provide better information and intelligence to the Command Post in order to deter crime and assist in apprehending crime suspects in the aftermath of an incident.
Vertical Transport Elevator Door Replacement (2019/20 Carryover) 20,000 1,000 21,000 Replace and install new elevator doors on one of the freight elevators in the stadium.
Subtotal CapEx Equipment Carryover Costs 5,286,250 $ 264,313 $ 5,550,563$ Carryover costs from the original Stadium Construction Budget for warranty-related work. 1,528,202$ 1,528,202 $
Total CapEx Carryover Costs 10,768,363 $ 462,009 $ 11,230,372$ Santa Clara Stadium Authority
2021/22 CapEx Budget Carryover (cont.)
Stadium Warranty-Related
Construction
56 The Capital Expense budget does not include the requested Levi’s Naming Rights Signage Replacement Project totaling $945,000 which in cludes a 5% contingency. The Naming Rights Agreement Section 5(f) states, “Naming Rights Sponsor shall be entitled, at its sole cost and expense, to replace, update, change, refr esh or refurbish any such in itial signage at any time and from time to time…”. Based on this language, it is the Stadium Authority’s position that the full signage replacement is the responsibilit y of the Naming Rights Sponsor and may constitute a gift of public funds.
There are over 40 CapEx projects that the Stadium Manager has requested over the past three fiscal years and the Stadium Manager has not been able to legally and properly implement these identified needs. The CapEx projects keep growing and, as we all know, repair and maintenance work gets more costly the longer it is delayed. Additionally, given the short turnaround time from receipt of these requests to publishing the proposed budget, the Stadium Authority did not have time to conduct any due diligence on whether the CapEx projects are proper ly assigned to Stadium Authority, estimated accurately, are in fact needed, or any other conf irmation required to support the budgeting of these items. These items are being transmitted as submitted by the Stadium Manager and the Board would be wise to get more information about these projects and purpose for excessive delay in implementing them—including a procur ement workplan that provides a schedule for project implementation.
Item Type
SCSA
Requested Description Cost
Contingency
(5% ) Total Cost
General
Levi's Naming Rights Signage Replacement (2020/21 Carryover) 900,000$ 45,000 $ 945,000 $
Building Replace Levi's Naming Rights signage. The cost of this project increase from $650,000 to $900,000. Based on the Naming Rights Agreement, it is the Santa Clara Stadium Authority's position that this project is the responsbility of Levi's.
Subtotal Projects Not Recommended 900,000 $ 45,000 $ 945,000 $ Santa Clara Stadium Authority
2021/22 CapEx Project Submittal Not Recommended
57 STADIUM AUTHORITY CAPITAL EXPENSE 5-Y EAR
FORECAST
2021/22 2022/23 2023/24 2024/25 2025/26
Budget Budget Budget Budget Budget
Electrical - $ - $ 750,000$ 1,250,000 $ 1,475,000 $ General Building 2,790,000 1,875,000 1,138,000 2,050,000 3,100,000 Plumbing - 150,000 - - 375,000 Public Safety - - - - - Security - 150,000 - - 1,110,000 Site - 400,000 - 150,000 450,000 Subtotal CapEx Construction Costs 2,790,000$ 2,575,000 $ 1,888,000 $ 3,450,000 $ 6,510,000 $ Audio/Visual - $ 870,000$ - $ - $ 650,000$ FF&E - - 30,000 - 61,669 Food & Beverage - - - - 1,200,000 HVAC/Mechanical - 150,000 - 225,000 225,000 Information Technology - - - - - Life Safety/Fire - - - 50,000 - Security 75,000 - - - - Public Safety Equipment 373,520 526,510 164,010 193,010 28,010 Vertical Support - - - - - Subtotal CapEx Equipment Costs 448,520$ 1,546,510 $ 194,010 $ 468,010 $ 2,164,679 $ Contingency (5%) 161,926 206,076 104,101 195,901 433,734 Total CapEx Project Costs 3,400,446 $ 4,327,586 $ 2,186,111 $ 4,113,911 $ 9,108,413 $ Santa Clara Stadium Authority
Capital Expense Plan Summary - 5 Year Forecast