Last Approved 2/23/21
CITY OF SANTA CLARA
Council Appointments to Outside Agency Committees
OUTSIDE AGENCY COMMITTEES (Outside Agency responsible for preparing and posting the agendas for the meetings).
1. Association of Bay Area Governments (ABAG) (General Assembly):
Date: Meetings held once a year
Time: From approximately 9:00 a.m. to 3:00 p.m.
Location: TBD
Contact: ABAG Clerk of the Board Phone: (415) 820-7913
Councilmember: Park Alternate: Becker
Staff Member: Director of Community Development
Established in 1961 to protect loca l control, planning for the future and promoting cooperation in area- wide issues. No stipend for attendee.
2. Bay Area Water Supply and Conservation Agency (BAWSCA):
Date: Meetings held every odd numbered mont h (January, March, May, July, September, November) on the third Thursday of the month Time: 6:30 p.m.
Location: San Mateo Main Library, Oak Room, 55 West 3rd Avenue, San Mateo, CA 94402 Contact: Nicole Sandkulla Phone: (650) 349-3000
Councilmember: Hardy
Staff Member: Director of Water and Sewer Utilities
Established in February 2003 to allow the City to have a greater voice in planning and funding of improvements in the Hetch-Hetchy regional water supply system. BAWSCA term is four years (June 2018-2022) and has only one representative (no alternate). $100 stipend for meeting attendance.
3. Caltrain Modernization Local Policymaker Group (CalMod):
Date: Meets monthly on the fourth Thursday; ex cept in December, meets on the third Thursday
Time: 5:30 p.m. – 7:00 p.m.
Location: Caltrain Joint Powers Authority Board Headquarters Bacciocco Auditorium, 1250 San Carlos Avenue, San Carlos, CA 94070 Contact: Ryan McCauley Phone: (650) 508-6200
Councilmember: Becker Alternate: Chahal
Staff Member: Director of Public Works (Advisor only, does not attend meetings) Established by Caltrain Joint powers Board for Ca ltrain modernization/elec trification. Members represent cities along the Caltrain corridor. No stipend for attendee.
4. Cities Association of Santa Clara County:
Contact: Andi Jordan,
Executive Director
P.O. Box 1079, Los Gatos, CA 95031
Phone: (408) 766-9534
A. Board of Directors:
Date: Meets on the second Thursday of every month, except in July Time: 7:00 p.m.
Location: Sunnyvale City Hall, 456 West Olive Avenue, Sunnyvale Councilmember: Watanabe Alternate: Becker Staff Member: City Manager or Assistant City Manager
No stipend for attendee.
B. City Selection Committee:
Date: Meets on call
Time: 6:45 p.m. (Immediately before the Board of Directors meeting)
Last Approved 2/23/21
Location: Sunnyvale City Hall, 456 West Olive Avenue, Sunnyvale Councilmember: Jain Alternate: Park Staff Member: City Manager or Assistant City Manager
Established to promote c ooperation among the fifteen cities of Santa Clara County and to promote legislative action that will affect local control.
C. Legislative Action Committee:
Date: Meets on call
Time: 6:45 p.m. (Immediately before the Board of Directors meeting) Location: Sunnyvale City Hall, 456 West Olive Avenue, Sunnyvale Councilmember: Watanabe Alternate: Becker Staff Member: City Manager or Assistant City Manager
5. City/Mission College Liaison Committee:
Date: Meets on call twice a year
Time: TBD
Location: Alternates between Santa Clara City Hall and Mission College Contact: Mission College President’s Secretary or
Santa Clara Mayor and Council Offices
Executive Assistant to the Mayor and Council
Phone: (408) 855-5123
(408) 615-2250
Councilmembers Gillmor (Chair), Becker, Hardy Alternate: Chahal Staff Member: City Manager, Director of Community Development, Director of Parks and Recreation
Established on-going communication and review of jo int programs with Mission College. The Mission College President and two board members participate on the Committee. No stipend for attendee.
6. City/School Liaison Committee (Santa Clara Unified School District):
Date: Meets first Wednesday every other month beginning January Time: 11:45 a.m.
Location: Alternates between Santa Clara City Hall and Santa Clara Unified School District (SCUSD) Office
Contact: City Manager’s Office or
SCUSD Superintendent
Phone: (408) 615-2210
(408) 423-2006
Councilmembers: Gillmor (Chair), Watanabe, Chahal Alternate: Jain Staff Member: Assistant City Manager, Director of Parks and Recreation, Chief of Police Established on-going communication and coordination of joint projects/programs between City officials and SCUSD officials. The School Board representatives and School Superintendent are members of the Committee. No stipend for attendee.
7. Grand Boulevard Task Force/El Camino Real:
Date: Meets quarterly on the last Wednesday in March, June, September and December
Time: 10:00 a.m.
Location: Alternatively held at the SamTrans Audi torium in San Carlos and the Historic Adobe Building in Mountain View
Contact: Dave Pape, SamTrans Phone: (650) 508-6210
Councilmembers: Chahal Alternate: Jain
Staff Member: Director of Community Development
Member and alternate appointed by Council on February 21, 2006. First meeting was held March 2006. Joint Venture Silicon Valley Network/Peninsula Policy Partnership formed the Task Force for the purpose of looking for ways to raise the status of the El Camino Real to a world-class boulevard with special attention to the aesthetic, safety and interjurisdictional issues. No stipend for attendee.
Last Approved 2/23/21
8. Human Trafficking Commission:
Date: Meetings held once per year, generally at the end of the year (November) Time: 1:00 p.m.
Location: Board of Supervisors’ Chambers, County Government Center, 70 West Hedding Street, San Jose
Contact: County of Santa Clara - Deputy Board Clerk
Phone: (408)299-5083 or 408-299-5001
Councilmember: WatanabeBecker Alternate: Park Staff Member: Chief of Police
The Human Trafficking Commission was established on April 29, 2014 to investigate the nature and scope of human trafficking in the County, including both labor and sex trafficking; identify model victim-centered policies, services, and preventative measures to address this issue; make legislative and policy recommendations to the Santa Clara County Board of Supervisors; support the apprehension and prosecution of traffickers; and collaborate with partners regionally, nationally, and internationally to share information and strategies for ending human trafficking. No stipend for attendee.
9. Northern California Power Agency (NCPA):
Date: Meets most months, fourth Thursday of every month Time: Usually 9:30 a.m.
Location: Rotating NCPA Cities (half in Roseville)
Contact: NCPA Phone: (916) 781-4202
Councilmember: Jain Alternate: Watanabe Staff Member: City Manager, Assistant City Manager, Chief Electric Utility Officer, Assistant Director of Electric Utility, Electric Division Manager.
10. Police Activities League (PAL):
Date: Meets second Wednesday of every month
Time: 7:00 p.m.
Location: Police Department Community Room, 601 El Camino Real, Santa Clara Councilmember: Gillmor Alternate: Watanabe Staff Members: PAL Executive Director, Chief of Police
Founded and incorporated in 1970 as a nonprofit orga nization to provide a pl ace where the youth of the City may enjoy educational and social benefits and athletic activities under competent supervision.
The organization is managed by a board of directors comprised of volunteers.
11. Peninsula Division of the League of California Cities:
Date: Meets four times per year. Additionally, the Peninsula Division holds a “Legislative Day” in April of each year in Sacramento
(Invitations sent out quarterly.)
Location: Alternating between San Mateo and Santa Clara Counties Contact: Seth Miller Phone: (415) 595-8629
Councilmember: Park Alternate: Jain Staff Member: City Manager
Established to encourage greater participation in the Division’s activities, thereby creating a strong and unified voice for cities in the Peninsula Division. The responsibilities of the liaison include keeping the Council informed about and engaged in the Division’s legislative activities, to provide periodic League updates at Council meetings and to attend Division and League events whenever possible.
No stipend for attendee.
12. Joint Recycled Water Policy Advisory Committee:
Date: Meets third Thursday in April and as needed
Location: Alternates annually between San Jose City Hall (even years) and the Santa Clara Valley Water District Headquarters, San Jose (odd years) Contact: Jeff Provenzano, City of San Jose
Environmental Services
Phone: (408) 277-3288
Last Approved 2/23/21
Councilmember: Hardy Alternate: Watanabe Staff Member: Director of Water and Sewer Utilities
Established in 2010 to review and advise the Santa Clara Water District and the City of San Jose (lead agency for the San Jose/Santa Clara Water Pollution Control Plant) on all policy issues related to recycled water including operations and capital improvements.
13. Recycling and Waste Reduction Commission of Santa Clara County (RWRC):
Date: Meets the fourth Wednesday of ev ery even numbered month except the December meeting (date to be determined due to holidays) Time: 5:30 p.m.
Location: Board of Supervisors’ Chambers, County Government Center, 70 West Hedding Street, 1st Floor, San Jose 95112
Contact: Recycling and Waste Reduction Division Phone: (408) 282-3180 Councilmember: Watanabe
Staff Member: Deputy Director of Public Works
Established per requirements of the California Integrated Waste Management Act of 1989 (AB 939) and subsequent amending legislation in order to coordinate and provide input to the countywide solid waste management program. Membership appointed through the City Selection Committee of Santa Clara County Cities’ Association. No stipend for attendee.
14. San Francisco Bay Area Regional Water System Financing Authority:
Date: Meets once a year, in January
Time: Immediately prior to the BAWSCA Board Meetings at 6:30pm Location: San Mateo Main Library, Oak Room, 55 West 3rd Avenue, San Mateo, CA 94402 Contact: Nicole Sandkulla Phone: (650) 349-3000
Councilmember: Hardy
Staff Member: Director of Water and Sewer Utilities
Established February 2003 to allow the City to have a greater voice in planning and funding of improvements in the Hetch-Hetchy regional water supply system. The Regional Financing Authority is a parallel organization with the Bay Area Water Supply and Conservation Agency (BAWSCA). Same stipend for this and BAWSCA meeting attendance.
15. San Jose/Santa Clara Clean Water Financing Authority:
Date: Meets quarterly (February, if necessary ), May, August, and November) on the second Thursday of the month
Time: 3:30 p.m.
Location: San Jose City Hall, 200 East Santa Clara Street, Room T-1352, San Jose
Contact: City of San Jose Finance Department Phone: (408) 535-7010
Councilmember: Watanabe, Park Alternate: Jain Staff Member: Director of Water and Sewer Utilities
16. San Jose/Santa Clara Treatment Plant Advisory Committee (TPAC):
Date: Meets second Thursday every month (third Thursday in May, due to budget; no meeting in July)
Time: 4:00 p.m. (if there are other meetings, this group would meet last) Location: San Jose City Hall, City Manager’s Office, 17th floor, Room 1734, San Jose Contact: Eva Roa, City of San Jose
Environmental Services
Phone: (408) 975-2547
Councilmembers: Watanabe, Hardy Alternate:
Gillmor
Staff Member: Director of Water and Sewer Utilities
Reviews and advises the City of San Jose City Council on all iss ues relating to the operation and capital improvement of the S an Jose/Santa Clara Water Pollution Control Plant. $100 stipend for regular meeting attendance.
Last Approved 2/23/21
17. Santa Clara County Emergency Operational Area Council (EOAC):
Date: Meets quarterly (February, May, August, No vember) on the fourth Thursday of the month
Time: 1:30 p.m.
Location: Sheriff’s Auditorium, 55 Younger Avenue, San Jose Contact: Ivan Williams and Michelle Sandoval
Office of Emergency Services
Phone: (408) 808-7800
Councilmember: Chahal
(Alternates Chair position with Sunnyva le and Milpitas- Cities Association appointment)
Staff Member: Fire Chief, Emergency Services Coordinator The Emergency Preparedness Council is the advisory body of the Santa Clara County Operational Area in matters affecting disaster preparedness throughout the Operational Area. No stipend for attendee. This committee member is appointed by Cities Association for a 3-year term.
178. Santa Clara County Expressway Plan 2040 Policy Advisory Board (PAB):
Date: Meets as needed
Time: TBA
Contact: Ellen Talbo, County of Santa Clara,
County Transportation Planner
Phone: (408) 573-2482
Councilmember: Watanabe Alternate: Hardy Staff Member: Director of Public Works (Advisor only, does not attend meetings) The Santa Clara County Comprehensive Expressway Planning Study Policy Advisory Board (PAB) will provide a forum for policy input from elected officials for updating the Expressway Study’s Implementation Plan originally adopted in August 2003. No stipend for attendee.
189. Santa Clara/Santa Cruz Counties Airport/Community Roundtable Date: Meets on the fourth Wednesday of every other month beginning in January Time: TBD
Location: Varies
Contact: Cities Association of Santa Clara County Phone: (408) 766-9534 Andi Jordan
Executive Director
P.O. Box 1079, Los Gatos, CA 95031
Councilmember: Watanabe Alternate: Chahal
Staff Member: City Manager
On July 2018, the Council approved for the City to become a member of the Committee, which is scheduled to convene for the first time within the coming months. Participation in the Roundtable will allow the City of Santa Clara to contribute to policy solutions that mitigate aircraft noise in affected communities, as well as create partnerships with neighboring cities, counties, airports and the Federal Aviation Administration.
192
0. Santa Clara Sister Cities Association
Date: Meets as needed
Time: 7:00 p.m.
Location: Headen Inman House for Board Meetings
Councilmember: Watanabe Alternate: Park
Staff Member: City Manager’s Office
The Santa Clara Sister Cities Association, an independent non-profit organization, assists the City in
Last Approved 2/23/21
exchange activities with Coimbra, Portugal, Izumo, Japan and Limerick, Ireland -- Santa Clara's three sister-cities. The Council appoints a representative to serve as liaison to the Association.
201. Santa Clara University Liaison/Neighborhood-University Relations Committee (NURC):
Date: Meets three times annually on Monday evenings during the academic year Time: 7:00 p.m.
Location: Mission Branch Library
Councilmember: Gillmor (Chair) Chahal, Becker Alternate: Park Staff Members: City Manager, Director of Communi ty Development, Code Enforcement Technician, Chief of Police
Established in 1990 to review student housing issues (formerl y Student Housing Committee).
Established a forum for on-going communication and problem solving among City officials, neighborhoods, property owners and Santa Clara Un iversity officials and students. Santa Clara University/City Liaison Committee and NURC were comb ined because of the sim ilar topics that the two committees cover. Three NURC meetings will be held per year (October/November, February and April) for neighborhood iss ues, and the STAFF TASK FORCE and the CITY-NEIGHBORHOOD FORUM will no longer be held (pursuant to Counc il action of June 23, 2009). A University-City Subcommittee comprised of NURC Ci ty Councilmembers, University officials and City Executive Team Members will meet as needed.
212. Santa Clara Valley Transportation Authority (SCVTA):
Contact: Board Secretary, SCVTA Phone: (408) 321-5680
A. Board of Directors:
Date: Meets first Thursday of every month (except July) Time: 5:30 p.m.
Location: Board of Supervisors Chambers, 70 West Hedding Street, San Jose North East Cities Group
Position includes appointment to one of three sub-committees appointed by the VTA Board of Directors. Small Cities Group representation is a 2- year rotating term with two member cities and one alternate city. The Small Cities Group is comprise d of the Cities of Milp itas, Sunnyvale, and Santa Clara.
Councilmember: Gillmor
Staff Member: Director of Public Works
Sets VTA policy; establishes committees to give advice on policy matters and provide in-depth review. $100 stipend for meeting attendance, per day. The VTA Administrative Code states that appointments to standing committees are approved by the VTA Board of Directors based on the recommendations of the current chairperson. At the first meeting in January, the Board sha ll approve the members and chairpersons of all standing committe es of the Board based on reco mmendations for these positions provided by the Board Chairperson. The term of each appointment shall be for one year.
B. Policy Advisory Committee:
Date: Meets on the second Thursday of every month
Time: 4:00 p.m.
Location: VTA Offices, 3331 North First Street, San Jose Building B, Conference Room B-106
Councilmember: Chahal Alternate: Park Ensures that all jurisdictions wi thin the County have access to development of VTA's policies. No stipend for attendee.
223. Santa Clara Valley Water Commission (SCVW):
Date: Meets quarterly in January, April, July , and October on the fourth Wednesday of the month
Last Approved 2/23/21
Time: 12:00 p.m.
Location: SCVW District Headquarters, 5700 Almaden Expressway, San Jose Contact: Glenna Brambill
Santa Clara Valley Water District
Phone: (408) 630-2408
Councilmember: Hardy Alternate: Watanabe Staff Member: Director of Water and Sewer Utilities
Established by the Santa Clara Valley Water District Board of Directors to review and advise on issues relating to water supply and water pricing. No stipend for attendee.
234. Silicon Valley Animal Control Authority (SVACA):
Date: Meets on the fourth Wednesday of every other month beginning in January Time: 8:30 a.m.
Location: SVACA Headquarters, 3370 Thomas Road, Santa Clara Contact: Heidi Springer Phone: (408) 764-0350
Councilmember: Chahal Alternate Becker
Staff Member: Police Department Patrol Lieutenant
Established in 2000 to provide animal control field services and shelte r services for the participating cities. The Board is comprised of four members r epresenting the participating cities of Santa Clara, Campbell, Monte Sereno and Mountain View. No stipend for attendee.
245. Silicon Valley Regional Interoperability Authority (SVRIA) Board of Directors:
Date: Meets every other month - must meet annually a minimum of two regular meetings
Time: 5:00 p.m.
Location: Santa Clara Police Department, 601 El Camino Real, Santa Clara Contact: Eric NickelDenise Sellers
Executive Director SVRIA
Phone: (408) 615-5571
Primary: Sunnyvale is the primary member and S anta Clara is the alternate member until June 30, 2022 (Santa Clara alternates prim ary member position with Sunnyvale and Milpitas).
Staff Member: Chief of Police
In 2001, several agencies in the area established the Silicon Valley Regional Interoperability Project to design an implementation st rategy for an interoperable communi cations network; purchase a radio and data communications system or network; integrat e this system or network with other nearby regional public safety communications systems; participate in regional interoperability; and to jointly apply for grants and funding to fac ilitate these goals. In 2010, a Joint Powers Agreement was established to implement and oper ate the SVRIA and other projects . The nine-member Board of Directors of the JPA consists of elected officials from different geographic regions of the County and will serve as the governing body for the agreement. T he City of Santa Clara is represented in the “Central County Agencies” that also includes Sunnyvale and Milpitas. No stipend for attendee.
256. Triton Museum of Art Liaison Committee:
Date: Meets generally on the third Thursday of every month Time: 4:30 p.m. – 5:30 p.m.
Location: Triton Museum Boardroom, 1505 Warburton Avenue, Santa Clara Contact: Triton Museum of Art Phone: (408)247-3754 Councilmember: Chahal Alternate: Park Staff Member: City Manager’s Office, Management Analyst The Triton Museum of Art is an independent non-profit organization. The Council appoints a representative to serve as a liaison to the Triton Museum Board. The participation of a Councilmember at the Triton Museum Board meetings will further the communication and knowledge of the City’s support. No stipend for attendee.