City of Santa Clara
Meeting Minutes
Task Force on Diversity, Equity, and Inclusion
Draft
7:00 PM Virtual Meeting09/13/2021
CALL TO ORDER AND ROLL CALL
Chair Neil Datar called the meeting to order at 7:05 p.m.
Chair Neil Datar, Vice Chair Joyce Davis, Member Mark Gilley, Member Andrew Knaack, Member Dorothy Ma, and
Member Dianna Zamora-Marroquin
Present 6 -
CONSENT CALENDAR
1. 21-1190 Task Force on Diversity, Equity, and Inclusion Meeting Minutes of August 9, 2021
A motion was made by Member Zamora-Marroquin, seconded by Member Knaack, and unanimously carried, that the Task Force approve the minutes from the August 9, 2021 meeting.
Aye:
Chair Datar, Vice Chair Davis, Member Gilley, Member Knaack, Member Ma, and Member Zamora-Marroquin
6 -
PUBLIC PRESENTATIONS
GENERAL BUSINESS
2. 21-1192
None.
Action on Appointment of Younger Adult Advisory Member and Older Adult Advisory Member
Chair Datar introduced the item and turned it over to the Advisory Member Selection Subcommittee. Member Knaack went over the selection process and reported on the subcommittee’s
recommended appointments. It was moved by Vice Chair Davis, seconded by Member Gilley, and unanimously carried, that the Task Force approve the subcommittee’s recommendation to appoint Anagha Dogiparthi to the Younger Adult Advisory Member position and Nira Singh to the Older Adult Advisory Member position.
Aye: Chair Datar, Vice Chair Davis, Member Gilley, Member Knaack, Member Ma, and Member Zamora-Marroquin
6 -
09/13/2021Task Force on Diversity, Equity, and
Inclusion
Meeting Minutes
3. 21-1193 Discussion and Action on Appointment of Member Vacancy Chair Datar introduced the item. Staff Analyst Genevieve Yip provided an overview of the Task Force’s options to appoint the member vacancy and reported that staff’s recommendation is consistent with Council’s practice to inviting candidates on an approved eligibility list back to interview in the event of a member vacancy. Deputy City Attorney Luis commented that it would be advisable for the Task Force to be consistent with the Council’s practice of reinviting applicants to interview prior to appointment.
Chair Datar commented that he is in support of staff’s
recommendation. It was moved by Member Gilley, seconded by Member Ma, and unanimously carried, that the Task Force approve staff’s recommendation to invite applicants on the
Council-approved eligibility list to re-interview to fill the current member vacancy and determined that the interviews will be held as part of the October Task Force meeting.
Aye:
Chair Datar, Vice Chair Davis, Member Gilley, Member Knaack, Member Ma, and Member Zamora-Marroquin
6 -
4. 21-1228 Discussion and Possible Action on Next Community Listening Session and Appointment to Working Group
Chair Datar introduced the item. The Task Force members provided their input on the next community listening session: being up front of what we can and can’t do (e.g., School district-related concerns); identifying the goal of the listening session to narrow down topic; developing a theme to excite and catch the attention of those who read it; and highlight that the Task Force is here to advocate, on the community’s behalf, with the Council and the local City authorities on the issues that are brought forward.
It was moved by Chair Datar, seconded by Vice Chair Davis, and unanimously carried, that the Task Force delegate authority to the Community Listening Sessions Working Group to work with City staff to set the time and date of the next session and develop the theme and other promotional materials in accordance with the feedback provided by the Task Force.
Aye:
Chair Datar, Vice Chair Davis, Member Gilley, Member Knaack, Member Ma, and Member Zamora-Marroquin
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09/13/2021Task Force on Diversity, Equity, and
Inclusion
Meeting Minutes
5. 21-1229 Review and Discuss Community Listening Session Survey Chair Datar introduced the item. Staff Analyst Genevieve Yip reported, since the Community Listening Sessions Working Group is currently working on revising the listening session survey, staff is suggesting that the survey questions be revised so that the data gathered can be analyzed in an effective way and is requesting the Task Force’s feedback on the suggestions outlined in the report. It was moved by Member Ma, seconded by Member Zamora
Marroquin, and unanimously carried, that the Task Force delegate authority to the Community Listening Sessions Working Group to work with City staff to revise the survey and take steps, such as translations and other steps necessary to push out survey accordingly.
Aye:
Chair Datar, Vice Chair Davis, Member Gilley, Member Knaack, Member Ma, and Member Zamora-Marroquin
6 -
6. 21-1230 Review Email Communications Received
Member Ma went over the correspondence received. This was an informational report only, and no action was taken by the Task Force.
7. Verbal Discussion on Quarterly Update to Council (July-September 2021) The Task Force discussed the work effort that they’d like to include in their quarterly report to the Council at the September 26, 2021 Council meeting. The Task Force discussed including the Policing and Community Engagement/Relations
Subcommittee’s collaboration and recent work with the Police Department, recent appointment of the Younger Adult and Older Adult Advisory Member positions, and listening session with the Bill Wilson Center.
STAFF REPORT
The Task Force was reminded that their next regularly scheduled meeting falls on a City-observed holiday It was moved by Member Ma, seconded by Member Zamora Marroquin, and unanimously carried, that the Task Force reschedule their October meeting to October 18, 2021, at 6:00 p.m.
09/13/2021Task Force on Diversity, Equity, and
Inclusion
Meeting Minutes
TASK FORCE MEMBERS REPORT
Member Zamora-Marroquin announced that the March for
Reproductive Rights will be held on October 2, 2021, at 11:00 a.m. beginning at San Jose City Hall. Chair Datar reported that the Policing and Community Engagement/Relations Subcommittee would like to propose adding a discussion on the role of the elected Chief of Police position to a future meeting. Member Knaack commented that the Task Force might also consider discussing the elected City Clerk position as the position oversees civic engagement and elections. It was moved by Member Gilley, seconded by Member Knaack, and unanimously carried, that the Task Force add a discussion on the elected Chief of Police and City Clerk positions to their next meeting agenda.
Aye:
Chair Datar, Vice Chair Davis, Member Gilley, Member Knaack, Member Ma, and Member Zamora-Marroquin
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ADJOURNMENT
The meeting was adjourned at 8:53 p.m.