City of Santa Clara
Meeting Minutes
Board of Library Trustees
Draft
6:00 PM Virtual Meeting02/07/2022
Pursuant to the Government Code section 54953(e) and City of Santa Clara Resolution 22-9042, the Board of Library Trustees meeting will be held by teleconference only. No physical location will be available for this meeting; however, the City of Santa Clara continues to have methods for the public to participate remotely:
• Via Zoom:
o https://santaclaraca-gov.zoom.us/j/97255938995
Webinar ID: 972 5593 8995 or
o Phone: 1(669) 900-6833
PUBLIC PARTICIPATION IN ZOOM WEBINAR: Please follow the guidelines below when participating in a Zoom Webinar:
- The meeting will be recorded so you must choose 'continue' to accept and stay in the meeting. - If there is an option to change the phone number to your name when you enter the meeting, please do so as your name will be visible online and will be used to notify you that it is your turn to speak.
- Mute all other audio before speaking. Using multiple devices can cause an audio feedback. - Use the raise your hand feature in Zoom when you would like to speak on an item and lower when finished speaking. Press *9 to raise your hand if you are calling in by phone only. - Identify yourself by name before speaking on an item. - Unmute when called on to speak and mute when done speaking. If there is background noise coming from a participant, they will be muted by the host. Press *6 if you are participating by phone to unmute.
- If you no longer wish to stay in the meeting once your item has been heard, please exit the meeting.
CALL TO ORDER AND ROLL CALL
Chair Ricossa called the meeting to order at 6:02 p.m.
Trustee Leonne Broughman, Trustee Debbie Tryforos, Chair Stephen Ricossa, and Vice Chair Jonathon Evans
Present 4 -
Excused 1 - Trustee Jan Hintermeister
02/07/2022Board of Library Trustees Meeting Minutes
CONSENT CALENDAR
A motion was made by Trustee Broughman, seconded by Trustee Tryforos, to approve the consent calendar. The motion passed 4-0.
Aye: Trustee Broughman, Trustee Tryforos, Chair Ricossa, and Vice Chair Evans
4 -
Excused: 1 - Trustee Hintermeister
1 22-203 Action on the Meeting Minutes of July 19, 2021 Recommendation: Approve meeting minutes of July 19, 2021 2 22-204 Action on the Meeting Minutes of December 6, 2021 Recommendation: Approve meeting minutes of December 6, 2021 3 22-205 Action on the Meeting Minutes of January 6, 2022 Recommendation: Approve meeting minutes of January 6, 2022
PUBLIC PRESENTATIONS
Santa Clara City Library Foundation and Friends Executive Director, JoAnn Davis, provided an update on book donations, upcoming book sales, and bookstore activities.
GENERAL BUSINESS
4 22-213 Review of Board of Library Trustees’ Work Plan Recommendation: Review and approve Board of Library Trustees’ work plan dated 2-7-2022.
City Librarian, Patty Wong, described the updates that were made to the Board of Library Trustees' work plan after its December 6, 2022 meeting.
Trustee Broughman informed City Librarian Wong that community members have asked for library hours to be changed to accommodate after school and after work hours.
5 22-214 Review and Update Communication Plan for Library Advocacy Recommendation: Review and revise advocacy message created for January 10, 2022 Planning Commission Meeting
02/07/2022Board of Library Trustees Meeting Minutes
6 22-218
City Librarian Wong thanked the Board for its advocacy and engagement around library services in the Patrick Henry Specific Plan during the Planning Commission's January 10, 2022 meeting.
City Librarian Wong noted that City Council will have the opportunity to adopt the Patrick Henry Specific Plan at a future Council meeting.
City Librarian Wong discussed the importance for creating future partnerships with Mission College to explore opportunities that better suit the needs of both organizations than a joint facility.
The Board discussed talking points and strategy for advocacy messaging to be used by trustees during the public comment section of City Council's Priority Setting Session on February 8, 2022. Trustees will identify themselves as being members of the Board of Library Trustees, but specify that their comments are those of their own opinion rather than the Board as a whole.
A motion was made by Trustee Broughman, seconded by Trustee Tryforos, to generalize the advocacy letter used in the January 10, 2022 Planning Commission meeting for use in future Library advocacy opportunities. The motion passed 4 to 0.
Consideration of Library Developing Fine Free Policy
Recommendation: Recommend adoption of a fine free policy, including drafting language to waive all previously accrued overdue fines for children and adults and implement in Calendar Year 2023 in light of the City’s financial stressors.
City Librarian Wong provided an overview of fine free libraries across the Bay Area. Actual revenues from overdue fines were shown to be small in recent years.
The Board discussed the staff recommendation and provided a friendly amendment that a fine free policy go into effect as soon as possible.
A motion was made by Trustee Broughman, seconded by Vice Chair Evans with a friendly amendment, to approve staff recommendation of the adoption of a fine free policy, including drafting language to waive all previously accrued overdue fines for children and adults and implement as soon as possible. The motion passes 4 to 0.
Aye: Trustee Broughman, Trustee Tryforos, Chair Ricossa, and Vice Chair Evans
4 -
Excused: 1 - Trustee Hintermeister
02/07/2022Board of Library Trustees Meeting Minutes
Aye: Trustee Broughman, Trustee Tryforos, Chair Ricossa, and Vice Chair Evans
4 -
Excused: 1 - Trustee Hintermeister
STAFF REPORT
7 22-211 City Librarian Report on Library Programs and Activities Recommendation: Note and file monthly update on Library activites.
City Librarian Wong provided updates on the:
- Resumption of services at Central Park Library;
- Plans for adding hours to library services;
City Librarian Wong presented material to inform the Board of the American Library Association's Library Bill of Rights and Right to Read. The Board asked questions related to the seven articles in the bill. City Librarian Wong supplied clarifications and interpretations to help better understand the premise of the articles.
Trustee Broughman spoke of the Diversity and Inclusion Statement the Board developed for the Library in 2017.
City Librarian Wong discussed recent incidences of censorship occurring in libraries across the country.
8 22-217 Overview of the Youth Services Department
Recommendation: No recommendation for this item
TRUSTEES REPORT
ADJOURNMENT
Youth Services Program Coordinator, Rachel Schmidt, and Young Adult Librarian, Shel Grinstead, presented an update on the activities of the Library's Youth Services unit.
Vice Chair Evans praised a recent Library program presented by the Adult Services unit.
A motion was made by Trustee Broughman, seconded by Trustee Tryforos, to adjourn the meeting in the honor of Trustee Hintermeister's late mother, Mavis Jean Hintermeister. The motion passed 4 to 0.
Aye: Trustee Broughman, Trustee Tryforos, Chair Ricossa, and Vice Chair Evans
4 -
02/07/2022Board of Library Trustees Meeting Minutes
Excused: 1 - Trustee Hintermeister
The time limit within which to commence any lawsuit or legal challenge to any quasi- adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any
quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
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In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
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