RESOLUTION NO. 22-9066
A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA
AUTHORIZING THE USE OF CITY ELECTRIC FORCES
PURSUANT TO CHARTER SECTION 1310
BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
W HEREAS, the section 1310 of the Charter of the City of Santa Clara generally requires every contract involving an expenditure of over $1,000 for the construction or improvement (excluding maintenance and repair) of public works to be let to the lowest responsible bidder; W HEREAS, section 1310 permits the City to use its own employees if the City Council, by motion passed by at least four affirmative votes, determines that the work in question may be performed better or more economically by the City's own employees, and, upon such determination, the City may proceed to have the public works project completed without further observance of Charter section 1310;
W HEREAS, the City's Electric Department desires to perform certain public works, as set forth in the Report to Council dated April 5, 2022, by its own employees; and, W HEREAS, the City Council has declared and determined that the work in question may be performed better or more economically by the City with its own employees.
NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
The City Council of the City of Santa Clara does hereby declare and determine that the public works set forth in the April 5, 2022, Report to Council #22-110, attached hereto and incorporated by this reference, may be performed better or more economically by the City with its own employees.
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Resolution/Use of City Electric Forces Page 1 of 2
Rev: 11 /22/17
2. Effective date. This resolution shall become effective immediately.
HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED
AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 5T" DAY OF APRIL, 2022, BY THE FOLLOWING VOTE:
AYES: COUNCILORS: Becker, Chahal, Hardy, Jain, Park, and Watanabe, and Mayor Gillmor
NOES: COUNCILORS: None
ABSENT: COUNCILORS: None
ABSTAINED: COUNCILORS: None
ATTEST:
NORA PIMENTEL, MMC
ASSISTANT CITY CLERK
CITY OF SANTA CLARA
Attachments incorporated by reference:
1. April 5, 2022, Report to Council #22-110
Resolution/Use of City Electric Forces Page 2 of 2
Rev: 11 /22/17
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`~~~:ryEM,8b1ON~,~{:' Agenda Report
22-110 Agenda Date: 4/5/2022
REPORT TO COUNCIL
SUBJECT
Action on a Resolution Retroactively Authorizing the Use of City Electric Forces at Various Locations
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
Charter Section 1310 titled Contracts on Public Works states, in part, "that every contract involving an expenditure of more than one thousand dollars ($1,000) for the construction or improvement (excluding maintenance and repair) of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds shall be let to the lowest responsible bidder." The section further states that "the City Council may declare and determine that, in its opinion, the work in question may be performed better or more economically by the City with its own employees, and after the adoption of a resolution to this effect by at least four affirmative votes, it may proceed to have said work done in the manner stated, without further observance of the provisions of this section." All this type of work has always been completed by City staff. The size, cost, complexity, and schedule has always made it more cost effective and efficient to be completed by City staff, rather than attempting to complete individual bid documents for each project. Due to a staffing capacity issue impacting administrative processing, staff is requesting retroactive acknowledgement of the use of City forces for the work incorporated in the Discussion section in this report. Staff is putting new protocols in place to avoid future retroactive requests.
DISCUSSION
Staff believes that the work described below is best and most efficiently performed with City forces based upon the following factors: (1) the work is limited in size and scope; (2) City forces have knowledge and training in operating and maintaining the electric system that can be leveraged to more economically perform this work; and (3) bidding out the work and contracting with a private entity would not likely result in a lower overall cost or time savings. Therefore, staff recommends that the City Council make a finding that City forces can better perform the installation of the following electric facilities and approve retroactively the use of City forces.
Estimate Number: 36012
Location: 801 Martin Avenue
Type of Service: Street Lights
Description of Work: Remove 900' of underground streetlight conductor and install 1,100' of underground streetlight conductor and connectors.
Estimated Cost: $5,498
Appropriation: Street Lighting Fund (534) Project 2871 -Miscellaneous Street Lighting City of Santa Clara Page 1 of 9 Printed on 4/7/2022
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22-110 Agenda Date: 4/5/2022
Source of Revenue: Customer Service Charges
Estimate Number: 37017
Location: 3305 Kifer Road
Type of Service: New Business
Description of Work: Remove five 45' poles and equipment, and 2,000' high voltage overhead conductor and install new 45' Class 1 wood pole.
Estimated Cost: $9,037
Appropriation: Electric Utility Fund (591) Project 2005 New Business Estimate Work Source of Revenue: Customer/Developer Contribution
Estimate Number: 36387
Location: 5353 Betsy Ross Road
Type of Service: Load Increase
Description of Work: Remove a padmount transformer at 5353 Betsy Ross Road and install a new padmount transformer on a customer installed pad.
Estimated Cost: $16,558
Appropriation: Electric Utility Capital Fund (591) Project 2005 -New Business Estimate W ork
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37070
Location: Fairview Substation
Type of Service: Capacity
Description of Work: Remove one run of BM-946 cable to take over the entire circuit north to VDS- 2568 and install two runs of 3/1100 AL 15 kV primary underground cable, feeder #BM-301 F, from circuit breaker 301 F to manhole #MH-1612 and to manhole #MH-1611 and splice into BM-946 cable.
Estimated Cost: $12,577
Appropriation: Electric Utility Capital Fund (591) Project 2006 -Transmission and Distribution Capital Maintenance and Betterments
Source of Revenue: Customer Service Charges
Estimate Number: 37071
Location: Fairview Substation
Type of Service: Capacity
Description of Work: Install five runs of 3/1100 AL 15 kV primary underground cable, feeder #BM - 302F, from circuit breaker 302E to manhole #MH-1615, to manhole #MH01618, to manhole #MH-1339, to manhole #MH-1341 and to vacuum disconnect switch #VDS-2583 on vault #V-697.
Estimated Cost: $26,585
Appropriation: Electric Utility Capital Fund (591) Project 2006 -Transmission and Distribution Capital Maintenance and Betterments
Source of Revenue: Customer Service Charges
Estimate Number: 37105
Location: Fairview Substation
Type of Service: Capacity
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22-110 Agenda Date: 4/5/2022
Description of Work: Install five runs of 3/1100 AL 15 kV primary underground cable, feeder #BM- 305F, from circuit breaker 305E to manhole #MH-1611 to vacuum disconnect switch #VDS-2097, and feeder BM-1130, to manhole #MH-173 to vault #V- 564 and to vacuum disconnect switch #VDS-2544.
Estimated Cost: $37,172
Appropriation: Electric Utility Capital Fund (591) Project 2005 -New Business Estimate W ork
Source of Revenue: Customer Service Charges
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Appropriation:
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Type of Service:
Description of Work:
Estimated Cost
Appropriation:
Source of Revenue:
35589
2961 Corvin Drive
New Business
Install one 225kVA transformer, two 600A air switches, two 45' Class 1 wood poles, ±1,550' high voltage conductor, ±1,200' 500 MCM Al quad low voltage conductor, ±270' streetlight conductor, three 30' Al streetlight poles, thirty- eight 200A meters, two 400A meters, and five 600A meters. $141,050
Electric Utility Capital Fund (591) Project 2005 -New Business Estimate W ork
Customer/Developer Contribution, Customer Service Charges 36416
north side of Eisenhower Drive east of Lafayette Street New Business
Install 30' riser cable on SVP pole, cover with protective moulding, connect service wires, and install meter.
$1,041
Electric Utility Capital Fund (591) Project 2005 -New Business Estimate W ork
Customer/Developer Contribution
Estimate Number: 36564
Location: 2200 Lawson Lane
Type of Service: New Business
Description of Work: Install approximately 1,000' of 1/0 AL 15kV triplex underground cable, multiple elbows and splices, one padmount transformer, and one 4000277/480V metering devices.
Estimated Cost: $48,987
Appropriation: Electric Utility Capital Fund (591) Project 2005 -New Business Estimate W ork
Source of Revenue: Customer/Developer Contribution
Estimate Number:
Location:
Type of Service:
Description of Work
Estimated Cost:
36572
1500 Warburton Avenue
New Business
Removal of eight outdated electrical vehicle chargers and installing eight replacement of electric vehicle chargers.
$4,818
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22-110 Agenda Date: 4/5/2022
Appropriation: Electric Utility Capital Fund (591) Project 2441 -Electric Vehicle (EV) Charging
Source of Revenue: Public Benefits Charge
Estimate Number: 36573
Location: 1715 Martin Avenue
Type of Service: New Business
Description of Work: Installation of underground conduit, conductor and meters to provide electricity for six new electric vehicle chargers at 1715 Martin Avenue.
Estimated Cost: $13,486
Appropriation: Electric Utility Capital Fund (591) Project 2441 -Electric Vehicle (EV) Charging
Source of Revenue: Public Benefits Charge
Estimate Number: 36574
Location: 1700 Walsh Avenue
Type of Service: New Business
Description of Work: Installation of underground conduit and conductor to provide electricity for three new electric vehicle chargers at 1700 Walsh Avenue.
Estimated Cost: $10,009
Appropriation: Electric Utility Capital Fund (591) 2441 -Electric Vehicle (EV) Charging Source of Revenue: Public Benefits Charge
Estimate Number: 36575
Location: 1500 Warburton Avenue
Type of Service: New Business
Description of Work: Upgrading an electrical transformer to provide electrical service to three new electric vehicle charging stations at 1500 Warburton Avenue.
Estimated Cost: $7,418
Appropriation: Electric Utility Capital Fund (591) Project 2441 -Electric Vehicle (EV) Charging
Source of Revenue: Public Benefits Charge
Estimate Number: 36600
Location: 2811-2841 Mission College Boulevard
Type of Service: Other
Description of Work: Remove five bridge main cable feeders from existing vacuum disconnect switch #VDS-2322, remove switch, and install new vacuum disconnect switch #VDS-2661. Complete conduit/cable cut-over of feed from new switch to existing manhole #MH-435, vault #V-415 and intercept existing conduits per developers work drawing #E36600.
Estimated Cost: $105,650
Appropriation: Electric Utility Capital Fund (591) Project 2005 -New Business Estimate W ork
Source of Revenue: Customer/Developer Contribution, Salvage Plant Estimate Number: 36707
Location: 2566 Scott Boulevard
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22-110 Agenda Date: 4/5/2022
Type of Service: New Business
Description of Work: Remove and install new secondary cables and install new metering devices for new 1200A three phase, four wire 120/208V switchgear.
Estimated Cost: $6,949
Appropriation: Electric Utility Capital Fund (591) Project 2005 -New Business Estimate W ork
Source of Revenue: Customer/Developer Contribution
Estimate Number: 36711
Location: 3150 Central Expressway
Type of Service: New Business
Description of Work: Remove two padmount transformers and install a new transformer to provide electricity to Qualcomm at 3150 Central Expressway.
Estimated Cost: $23,826
Appropriation: Electric Utility Capital Fund (591) Project 2005 -New Business Estimate W ork
Source of Revenue: Customer/Developer Contribution
Estimate Number: 36882
Location: 641 Walsh Avenue
Type of Service: New Business
Description of Work: Remove electric utility padmount transformer, bt, riser, anchor, and wood pole.
Estimated Cost: $2,091
Appropriation: Electric Utility Capital Fund (591) Project 2005 -New Business Estimate W ork
Source of Revenue: Customer/Developer Contribution
Estimate Number: 36971
Location: 1111 Comstock Street
Type of Service: New Business
Description of Work: Remove padmounted transformer, 40' underground cable, and install three 12kV splices.
Estimated Cost: $4,276
Appropriation: Electric Utility Capital Fund (591) Project 2005 -New Business Estimate W ork
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37038
Location: 2905 Stender Way
Type of Service: Temporary Power
Description of Work: Install new padmount transformer #T-21006, terminations, metering devices, new vacuum disconnect switch #VDS-2669, approximately 170' of bridge tap cable, approximately 340' of bridge main cable, and associated elbows.
Estimated Cost: $84,973
Appropriation: Electric Utility Capital Fund (591) Project 2005 -New Business Estimate W ork
Source of Revenue: Customer/Developer Contribution
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22-110 Agenda Date: 4/5/2022
Estimate Number: 37054
Location: 2904 Corvin Drive
Type of Service: New Business
Description of Work: Remove one 500kVA transformer, ±250' high voltage conductors, three 25kVA overhead transformers, ±1,650' high voltage overhead conductor, four 45' wood poles, and one 600A air switch. Install two 750kVA transformers, ±350' high voltage conductor, ±900' low voltage conductor, one streetlight pole, 147-meters.
Estimated Cost: $89,531
Appropriation: Electric Utility Capital Fund (591) Project 2005 -New Business Estimate W ork
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37069
Location: 2905 Stender Way
Type of Service: New Business
Description of Work: Remove transformer #T-9050, terminations, metering devices, approximately 1,200' of bridge tap cable, approximately 1,800' of bridge main cable, and associated elbows. Install cable caps and open points per estimate drawing.
Estimated Cost: $22,078
Appropriation: Electric Utility Capital Fund (591) Project 2005 -New Business Estimate W ork
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37163
Location: 1889 Lawrence Road
Type of Service: New Business
Description of Work: Build new inter-set pole 41 C12 for BT riser and cutouts, approximately 70' of 1/0 Al triplex, new 500kVA transformer, terminations, and metering devices for new bus charger service.
Estimated Cost: $33,832
Appropriation: Electric Utility Capital Fund (591) Project 2005 -New Business Estimate W ork
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37230
Location: Fairview Substation
Type of Service: New Business
Description of Work: Install two runs of 3/1100 AL 15kV primary underground cable, feeder #BM - 306F, from circuit breaker 306E to manhole #MH-1611 to manhole #MH-1612 and cap for future extension.
Estimated Cost: $15,741
Appropriation: Electric Utility Capital Fund (591) Project 2005 -New Business Estimate W ork
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37373
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22-110 Agenda Date: 4/5/2022
Location: 2382 Warburton Avenue
Type of Service: Street Lights
Description of Work: Install new streetlight.
Estimated Cost: $1,984
Appropriation: Street Lighting Capital Fund (534) Project 2871 -Miscellaneous Street Lighting
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37434
Location: 3625 Peterson Way
Type of Service: New Business
Description of Work: Remove 400' of high voltage underground cable and meter service.
Estimated Cost: $4,349
Appropriation: Electric Utility Capital Fund (591) Project 2005 -New Business Estimate W ork
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37437
Location: 2904 Corvin Drive
Type of Service: New Business
Description of Work: Remove and install ±700' of high voltage conductor.
Estimated Cost: $28,106
Appropriation: Electric Utility Capital Fund (591) Project 2005 -New Business Estimate W ork
Source of Revenue: Customer/Developer Contribution
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Type of Service:
Description of Work
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Estimate Number:
37544
1595 Lafayette Street
Load Increase
commercial panel upgrade
$9,092
Electric Utility Capital Fund (591) Project 2005 -New Business Estimate W ork
Customer/Developer Contribution
37811
2300 Calle de Luna
New Business
Install two 50' Class H2 wood poles with crossarms and insulators to move existing 12kV overhead lines approximately 15' so Developer can do excavation work where existing poles are currently located. Remove existing poles and cut in insulators to be able to de-energize line when needed. $22,718
Electric Utility Capital Fund (591) Project 2005 -New Business Estimate W ork
Customer/Developer Contribution
37666
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22-110 Agenda Date: 4/5/2022
Location: 3045 Stender Way
Type of Service: New Business
Description of Work: Remove padmount transformer, BT cable and metering devices and install approximately 1,000' of 1100 AL 15kV triplex underground cable, and multiple elbows and splices.
Estimated Cost: $61,541
Appropriation: Electric Utility Capital Fund (591) Project 2005 -New Business Estimate W ork
Source of Revenue: Customer/Developer Contribution
ENVIRONMENTAL REVIEW
The actions being considered are exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines sections 15302(c) (Class 2 -Replacement or Reconstruction) because they involve the replacement or reconstruction of existing utility systems and/or facilities involving negligible expansion of capacity, and 15303(d) (Class 3 -New Construction or Conversion of Small Structures), because they involve the construction of new electric utility extensions.
FISCAL IMPACT
The funds to support the staff time for work performed by SVP and related construction materials for the work detailed in this report, totaling $850,973 are included in the Fiscal Year 2021/22 Capital Budget, as indicated by each project appropriation. Of that total amount, $768,598 is in the New Business Estimate Work and $39,162 is in the Transmission and Distribution Capital Maintenance and Betterments, and $35,731 is in the Electric Vehicle Charging Capital Improvement Projects in the Electric Utility Capital Fund and $7,482 is in the Miscellaneous Street Lighting Capital Improvement Project in the Street Lighting Capital Fund. All referenced work has been performed with City Electric Forces (SVP staffl. Some work associated with encroachment permits may have been performed by the Department of Public Works (DP1/~. DPW costs are recovered through payment of permit fees.
COORDINATION
This report has been coordinated with the Finance Department and City Attorney's Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City's website and in the City Clerk's Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk's Office at (408) 615-2220, email [email protected].
RECOMMENDATION
Adopt a Resolution authorizing the use of City Electric Forces at: 801 Martin Avenue, 3305 Kifer Road, 5353 Betsy Ross Road, Fairview Substation, 2961 Corvin Drive, north side of Eisenhower Drive east of Lafayette Street, 2200 Lawson Lane, 1500 Warburton Avenue, 1715 Martin Avenue, 1700 Walsh Avenue, 2811-2841 Mission College Boulevard, 2566 Scott Boulevard, 3150 Central Expressway, 641 Walsh Avenue, 1111 Comstock Street, 2905 Stender Way, 2904 Corvin Drive, 1889 Lawrence Road, 2382 Warburton Avenue, 3625 Peterson Way, 1595 Lafayette Street, 2300 Calle De Luna, and 3045 Stender Way.
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22-110 Agenda Date: 4/5/2022
Reviewed by: Manuel Pineda, Chief Electric Utility Officer Approved by: Office of the City Manager
ATTACHMENTS
1. Resolution -Use of City Electric Forces
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