RESOLUTION NO. 22-9075
A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA
AUTHORIZING THE USE OF CITY ELECTRIC FORCES
PURSUANT TO CHARTER SECTION 1310
BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
WHEREAS, the City of Santa Clara's Charter section 1310 requires all contracts involving an expenditure of over $1,000 for the construction or improvement (excluding maintenance and repair) of a public works project to be let to the lowest responsible bidder; WHEREAS, Charter section 1310 permits the City to use its own employees if the City Council, by motion passed by at least four affirmative votes, determines that the public works may be done better or more economically by the City's own employees, and, upon such determination, the City may proceed to have the public works project completed without further observance of Charter section 131 0;
WHEREAS, the City's Electric Department desires to perform certain public works, as set forth in the Report to Council, dated April 19, 2022, by its own employees; and, WHEREAS, the City Council has declared and determined that the work in question may be performed better or more economically by the City with its own employees.
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Resolution/Use of City Electric Forces
Rev: 03-09-18
NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
1. The City Council of the City of Santa Clara does hereby declare and determine that the public works set forth in the April 19, 2022 Report to Council #22-498, attached hereto and incorporated by this reference, may be performed better or more economically by the City with its own employees.
2. Effective date. This resolution shall become effective immediately.
I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED
AND ADOPTED BY THE CITY OF SANTA CLARA , CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 19TH DAY OF APRIL, 2022 , BY THE FOLLOWING VOTE:
AYES: COUNCILORS :
NOES : COUNCILORS :
ABSENT : COUNCILORS:
ABSTAINED: COUNCILORS :
Becker, Chahal, Hardy , Jain , and Park,
and Mayor Gillmor
None
Watanabe
None ~
ATTEST: ..... N ...... O~R-A~P ..... I .... M~E~N~T-E=L--"i,, -+--M~C~---
ASSISTANT CITY CLERK
CITY OF SANTA CLARA
Attachments incorporated by reference : April 19, 2022 Report to Council #22-498 Resolution/Use of City Electric Forces
Rev: 03-09-18
City of Santa Clara
Agenda Report
22-498
1500 Warburton Avenue
Santa Clara , CA 95050
santaclaraca .gov
@SantaClaraC ity
Agenda Date: 4/19/2022
REPORT TO COUNCIL
SUBJECT
Action on a Resolution Authorizing the Use of City Electric Forces at Various Locations
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
Charter Section 1310 titled Contracts on Public Works states, in part, "that every contract involving an expenditure of more than one thousand dollars ($1,000) for the construction or improvement (excluding maintenance and repair) of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds shall be let to the lowest responsible bidder." The section further states that "the City Council may declare and determine that, in its opinion, the work in question may be performed better or more economically by the City with its own employees, and after the adoption of a resolution to this effect by at least four affirmative votes, it may proceed to have said work done in the manner stated, without further observance of the provisions of this section."
DISCUSSION
Staff believes that the work described below is best and most efficiently performed with City forces based upon the following factors : (1) the work is limited in size and scope; (2) City forces have knowledge and training in operating and maintaining the electric system that can be leveraged to more economically perform this work; and (3) bidding out the work and contracting with a private entity would not likely result in a lower overall cost or time savings. Therefore, staff recommends that the City Council make a finding that City forces can better perform the installation of the following electric facilities and approve the use of City forces.
Estimate Number:
Location :
Type of Service :
Description of Work:
Estimated Cost:
Appropriation:
Source of Revenue:
Estimate Number:
Location :
Type of Service:
City of Santa Clara
36241
2233 Calle Del Mundo
New Business
Install 200 ft of 12kV cable from pole to a new padmount transformer, connect customer service cables, install metering, and two new lights. $50,015
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Customer/Developer Contribution
37176
3401 Victor Street
New Business
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22-498
Description of Work:
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City of Santa Clara
Agenda Date: 4/19/2022
Remove 150 ft of underground cable and old metering. Connect customer service cables and install new metering for pump station service. $5,925
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Customer/Developer Contribution
37761
3580 La Rambla Place
New Business
Connect customer service cables and install new metering for temporary power.
$4,077
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Customer/Developer Contribution
37813
Ryder Street east of Lawrence Expressway
New Business
Install two 65 ft Class H2 wood poles with 60kV insulators and guying tomove existing 60kV overhead lines across Ryder Street. This allows SummerHill Homes to install scaffolding for a new multi-story apartment building without conflict to SVP's 60kV circuit.
$27,819
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Customer/Developer Contribution
37841
2300 Calle De Luna
New Business
Remove wood crossarm and insulators and install one 12kV air switch on existing SVP pole.
$8,170
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Customer/Developer Contribution
37906
3350 Scott Boulevard
New Business
Install padmount sec. connectors to transformer, pull cable from transformer- 20504, install three 2-way connectors at three pullboxes, three 4-way connectors at one fullbox, and one 120/208 single-phase meter. $8,305
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
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22-498
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City of Santa Clara
Customer/Developer Contribution
37561
37 40 El Camino Real
Reliability
Agenda Date: 4/19/2022
Caltrans traffic signal cabinet and pedestal are being relocated to meet ADA compliance, and a new meter is being installed.
$1,588
Electric Utility Capital Fund (591) Project 2006 - Distribution Capital Maintenance and Betterments
Customer Service Charges
37562
3201 Scott Blvd
Load Increase
Replace existing 750 kva padmount transformer with 1500kva padmount transformer.
$30,481
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Customer/Developer Contribution
36504
2175 Martin
New Business
Install new 12kv feeders for new data center
$186,942
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Customer/Developer Contribution
37909
2305 Mission College
New Business
Removal of a temporary pad mount utility transformer which provided construction power for Customer's Data Center Construction. $3,190
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Customer/Developer Contribution
37548
1313 Memorex
Capacity
Remove existing (3) 50kva 240v tranformers and install a new 5000 kva 277 /480v transformer.
$27,799
Electric Utility Capital Fund (591) Project 2006 - Distribution Capital
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22-498
Source of Revenue:
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Location:
Type of Service:
Description of Work:
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Maintenance and Betterments
Customer/Developer Contribution
37249
4200 Great America Parkway
New Business
Agenda Date: 4/19/2022
Install a new 750 kva 277/480v padmount transformer and metering devices for new car charger service.
$31,193
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Customer/Developer Contribution
36081
1111 Comstock Ave
New Business
Install (2) 12kv services and metering for data center. $171,033
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Customer/Developer Contribution
37931
2300 Calle De Luna
New Business
Install 2-45' wood poles with high voltage air switches, 1500' high voltage underground cable, 24 high voltage splices in 8 manholes and vaults.
Remove 6 poles and all hardware and 750' of high voltage overhead circuit on Calle De Luna from Lafayette to Calle Del Sol.
$94,155
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Customer/Developer Contribution
ENVIRONMENTAL REVIEW
The actions being considered are exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines sections 15302(c) (Class 2 - Replacement or Reconstruction) because they involve the replacement or reconstruction of existing utility systems and/or facilities involving negligible expansion of capacity, and 15303(d) (Class 3 - New Construction or Conversion of Small Structures), because they involve the construction of new electric utility extensions.
FISCAL IMPACT
The funds to support the staff time for work performed by SVP and related construction materials for the work detailed in this report, totaling $556,537 are included in the Fiscal Year 2021/22 Capital Budget, as indicated by each project appropriation. Of that total amount, all $527,150 is in the New Business Estimate Work and $29,387 is in the Transmission and Distribution Capital Maintenance and Betterments Capital Improvement Projects in the Electric Utility Capital Fund. All referenced work will be performed with City Electric Forces (SVP staff). Some work associated with City of Santa Clara Page 4 of 5 Printed on 4/20/2022
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22-498 Agenda Date: 4/19/2022
encroachment permits may be performed by the Department of Public Works (DPW). DPW costs are recovered through payment of permit fees.
COORDINATION
This report has been coordinated with the Finance Department and City Attorney's Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City's website and in the City Clerk's Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk's Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Adopt a Resolution authorizing the use of City Electric Forces at 2233 Calle Del Mundo, 3401 Victor Street, 3580 La Rambla Place, Ryder Street east of Lawrence Expressway, 2300 Calle De Luna, 3350 Scott Boulevard, 3740 El Camino Real, 3201 Scott Boulevard, 2175 Martin Avenue, 2305 Mission College, 1313 Memorex Drive, 4200 Great America Parkway, and 1111 Comstock Avenue.
Reviewed by: Manuel Pineda, Chief Electric Utility Officer Approved by: Office of the City Manager
ATTACHMENTS
1. Resolution - Use of City Electric Forces
City of Santa Clara Page 5 of 5 Printed on 4/20/2022
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