City of Santa Clara
Meeting Agenda
Council and Authorities Concurrent Meeting
Hybrid Meeting
Council Chambers/Virtually
1500 Warburton Avenue
Santa Clara, CA 95050
4:00 PMTuesday, May 10, 2022
**Revisions**
- Added Items 22-680 and 22-681
-Updated Agenda to Reflect Recommendation Inadvertently Left off for Item 22-627 The City of Santa Clara will be conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). Pursuant to Government Code Section 54953(e) and City of Santa Clara Resolution 22-9067, Councilmembers may teleconference from remote locations and the City continues to provide methods for the public to participate remotely:
• Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306 or
o Phone: 1(669) 900-6833
• Via the City’s eComment (now available during the meeting) • Via email to [email protected]
As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Chair calls for a Special Meeting of the Governing Board of the Stadium Authority, to commence and convene on May 10, 2022, at 4:00 p.m. for a Special Meeting to be held virtually, to consider the following matter(s) and to potentially take action with respect to them.
Closed Session - 4:00 PM | Study Session - 6:00 PM | Regular Meeting - 7:00 PM 4:00 PM CLOSED SESSION
Call to Order in the Council Chambers
Roll Call
Council and Authorities Concurrent
Meeting
Meeting Agenda May 10, 2022
1.A Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representative: City Manager’s designee
Employee Organization(s):
Unit #1-Santa Clara Firefighters Association, IAFF, Local 1171 Unit #2-Santa Clara Police Officer’s Association
Unit #3-IBEW Local 1245 (International Brotherhood of
Electrical Workers)
Unit #4-City of Santa Clara Professional Engineers
Units #5, 7 & 8-City of Santa Clara Employees Association Unit # 6-AFSCME Local 101 (American Federation of State, County and Municipal Employees)
Unit #9-Miscellaneous Unclassified Management Employees Unit #9A-Unclassified Police Management Employees
Unit #9B-Unclassified Fire Management Employees
Unit # 10-PSNSEA (Public Safety Non -Sworn Employees
Association)
22-658
1.B Conference with Legal Counsel-Existing Litigation (SA) Pursuant to Gov. Code § 54956.9(d)(1)
Jesse Scott, on behalf of himself and all others similarly situated v. Santa Clara Stadium Authority, Santa Clara County Superior Court Case No. 21CV386790
22-644
1.C Conference with Legal Counsel-Existing Litigation (CC, SARDA) Pursuant to Gov. Code § 54956.9(d)(1)
County of Santa Clara, et al., v. City of San Jose, et al.
Santa Clara County Superior Court Master Case Number
(consolidated) 105CV046005
22-645
1.D Public Employment Appointment (Government Code §§ 54957, 54954.5, subd. (e))
Title: City Manager
22-657
Public Comment
The public may provide comments regarding the Closed Session item (s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.
Convene to Closed Session (Council Conference Room)
Council and Authorities Concurrent
Meeting
Meeting Agenda May 10, 2022
6:00 PM STUDY SESSION
Call to Order in the Council Chambers
2. Study Session - Santa Clara Valley Transportation Authority Presentation on the Architecture and Site Layout of the Proposed Santa Clara BART Station
22-149
There is no staff recommendation.Recommendation:
7:00 PM COUNCIL REGULAR/SPECIAL STADIUM MEETING
*Open Session to begin at 7:00 PM or shortly thereafter Call to Order
Call to Order in the Council Chambers (Open to the Public) Pledge of Allegiance and Statement of Values
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
SPECIAL ORDER OF BUSINESS
3.A Proclamation of National Public Works Week 202222-339
3.B Recognition of Outgoing Youth Commission Members
FY2021/22
22-544
3.C Action on Appointment of Youth Commissioners for the FY2022/23 Term
22-545
That Council take the following actions related to the
FY2022/23 Youth Commission:
a) reappoint Aarva Gupta, Jasmine Kelly-Tanti,
Khadeejah Khan, Malia Martin, Hiranya Parekh, Rajvi
Khanjan Shroff, Samarth Suresh and Sarah Zuo as
Youth Commissioners;
b) appoint Simren Garg, Fatimah Ismail, Ryan Kim,
Kira Liang, Keith Maben, Samaria Mehta and
Sudeepthi Ravipati as Youth Commissioners; and,
c) appoint Namita Gaidhani and Maryam Ismail as
alternates to the Youth Commission.
Recommendation:
3.D Presentation by Senior Advisory Commission on the Upcoming “Be Strong, Live Long” 2022 Health & Wellness Fair
22-563
Council and Authorities Concurrent
Meeting
Meeting Agenda May 10, 2022
COUNCIL/STADIUM AUTHORITY CONSENT ITEMS DEFERRED FROM APRIL 19, 2022
PULLED FOR DISCUSSION
4.A Action on 2022 Legislative Advocacy Positions (Deferred from April 19, 2022)
22-590
Alternative 1: Adopt the 2022 Legislative Advocacy
Positions on Broadband, Cable Services, and
Wireless Telecommunications Facilities; COVID-19
Legislation; Energy Legislation, Regulations and
Issues; Housing; Human Resources and Public Sector
Employment; Public Safety; Regional Issues and
Collaboration; Sustainability and Environmental
Protection; Transportation Issues; and Water Supply
and Conservation.
Recommendation:
4.B Action on Request Submitted by Stadium Manager to Execute Second Amendment to Agreement with Bear Electrical Solutions Inc., for Levi’s Naming Rights Existing Signage Lighting and Driver Repair CapEx Project and Agreements with HY Floor and Gameline Painting, Inc. for Club Space Flooring CapEx Project and Bear Insulation, Inc. for Stadium Insulation CapEx Project and Approve Related Budget Amendment
1. Request from Stadium Manager to Execute Second Amendment to Agreement with Bear Electrical Solutions Inc ., for Levi ’s Naming Rights Existing Signage Lighting and Driver Repair CapEx Project and Agreements with HY Floor and Gameline Painting, Inc. for Club Space Flooring CapEx Project and Bear Insulation, Inc. for Stadium Insulation CapEx Project and Approve Related Budget Amendment
22-596
Council and Authorities Concurrent
Meeting
Meeting Agenda May 10, 2022
2. Report from the Stadium Authority for Action Regarding Stadium Manager’s Request to Execute Second Amendment to
Agreement with Bear Electrical Solutions, Inc. for Levi ’s Naming Rights Existing Signage Lighting and Driver Repair CapEx Project and Agreements with HY Floor and Gameline Painting, Inc. for Club Space Flooring CapEx Project and Bear Insulation, Inc. for Stadium Insulation CapEx Project and Approve Related Budget Amendment
22-597
1. Approve the Stadium Manager’s request to execute
an Amendment No. 2 to the agreement with Bear
Electrical Solutions, Inc. to increase the not to
exceed amount from $250,000 to $670,000 for the
second year of the agreement term to cover the
cost of the interim repairs (for a total not to exceed
amount of $1.42 million over the initial three-year
term), subject to budget appropriations for every
contract year, and authorize the Executive Director
to approve and process the reimbursement of such
costs upon receiving final invoices and supporting
documentation from the Stadium Manager;
2. Approve the Stadium Manager’s request to execute
a one-time agreement with HY Floor and Gameline
Painting, Inc. for refinishing engineered hardwood
flooring surfaces in both BNY Mellon East Club and
BNY West Club at Levi’s Stadium (Club Space
Flooring CapEx Project) in the amount of $48,300;
authorize the Executive Director to approve the
execution of any and all documents associated
with, and necessary for the award, completion, and
acceptance of the project; authorize the Executive
Director to approve the execution of change orders
up to approximately 10% of the contract cost, or
$4,830, for a total not to exceed amount of
$53,130; and authorize the Executive Director to
approve and process the reimbursement of such
costs upon receiving final invoices and supporting
documentation from the Stadium Manager;
3. Approve a budget amendment to include the
Stadium Insulation CapEx Project in the Stadium
Authority FY 2022/23 CapEx Budget in the amount
of $517,500 from Stadium Authority Capital
Expense Reserve; and
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda May 10, 2022
4. Approve the Stadium Manager’s request to execute
a one-time agreement with Bear Insulation, Inc. to
furnish and install new insulation sheeting at Levi’s
Stadium (Stadium Insulation CapEx Project) in the
amount of $505,023; authorize the Executive
Director to approve the execution of any and all
documents associated with, and necessary for the
award, completion, and acceptance of the project;
authorize the Executive Director to approve the
execution of change orders up to $12,477, for a
total not to exceed amount of $517,500; and
authorize the Executive Director to approve and
process the reimbursement of such costs upon
receiving final invoices and supporting
documentation from the Stadium Manager.
CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]
5.A Action on February 15, 2022 Special Joint City Council and Santa Clara Valley Water District Meeting Minutes
22-668
Approve the meeting minutes of February 15, 2022
Special Joint City Council and Santa Clara Valley
Water District.
Recommendation:
5.B Board, Commissions and Committee Minutes22-18
Note and file the Minutes of:
Parks & Recreation Commission - March 15, 2022
Cultural Commission - April 4, 2022
Board of Library Trustees - April 4, 2022
Board of Library Trustees - April 21, 2022
Recommendation:
5.C Action on Bills and Claims Report (CC, SCSA) for the period March 5, 2022 - April 1, 2022
22-440
Approve the list of Bills and Claims for March 5, 2022
- April 1, 2022.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda May 10, 2022
5.D Action on an Agreement with Freedom Circle Venture Regarding Easements Related to the Great America Sign Located
Immediately North of HWY 101, Between the San Tomas
Expressway and Great America Parkway Exits
22-474
1. Approve and authorize the City Manager to execute
the Freedom Circle Venture Agreement Regarding
Easements; and
2. Authorize the recordation of the Agreement.
Recommendation:
5.E Update on a Potential Agreement for the Performance of Services with Wilson, Ihrig & Associates for Noise Monitoring Services at Vantage CA 2 Data Center and Owens Corning
Facility
22-567
Note and file this report.Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda May 10, 2022
5.F Action on Award of Contract for the Santa Clara School Access Improvements Project (CE 20-21-01) to Guerra Construction Group and Related Budget Amendment
22-187
1. Award the Public Works Contract for the Santa
Clara School Access Improvements Project (CE
20-21-01) to the lowest responsive and responsible
bidder, Guerra Construction Group, in the amount of
$2,025,116, and authorize the City Manager to
execute any and all documents associated with, and
necessary for the award, completion, and acceptance
of this Project;
2. Authorize the City Manager to execute change
orders up to approximately 10 percent of the original
contract price, or $202,512, for a total not to exceed
amount of $2,227,628; and
3. Consistent with City Charter Section 1305, “At any
meeting after the adoption of the budget, the City
Council may amend or supplement the budget by
motion adopted by the affirmative votes of at least
five members so as to authorize the transfer of
unused balances appropriated for one purpose to
another purpose, or to appropriate available revenue
not included in the budget,” approve the FY 2021/22
budget amendment in the Streets and Highways
Capital Fund to decrease the Pedestrian and Bicycle
Enhancement Facilities project by $71,000 and
increase the Santa Clara School Access
Improvements project by the same amount (majority
affirmative Council votes required).
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda May 10, 2022
5.G Action on Award of Contract for the 2022 Annual Street Maintenance and Rehabilitation Project (CE 21-22-02) to O’Grady Paving, Inc. and Related Budget Amendment
22-190
1. Award the Public Works Contract for the 2022
Annual Street Maintenance and Rehabilitation
Project (CE 21-22-02), to the lowest responsive
and responsible bidder, O’Grady Paving, Inc., in the
amount of $5,908,453 and authorize the City
Manager to execute any and all documents
associated with, and necessary for the award,
completion, and acceptance of this Project;
2. Authorize the City Manager to execute change
orders up to approximately 10 percent of the
original contract price, or $590,845, for a total
project budget not to exceed amount of
$6,499,298; and
3. Consistent with City Charter Section 1305, “At any
meeting after the adoption of the budget, the City
Council may amend or supplement the budget by
motion adopted by the affirmative votes of at
least five members so as to authorize the transfer
of unused balances appropriated for one purpose
to another purpose, or to appropriate available
revenue not included in the budget,” approve the
following FY 2021/22 budget amendments:
A. In the Streets and Highways Capital Fund,
recognize transfers of $108,130 from the
Water Utility Fund and $62,840 from the
Sewer Utility Fund, increase the estimate
for Other Agencies Revenue in the amount
of $874,347 for VTA Measure B, and
increase the Annual Street Maintenance
and Rehabilitation Program project by
$1,045,317 (five affirmative Council
votes required to appropriate
additional revenue);
B. In the Water Utility Fund, increase the
transfer to the Streets and Highways
Capital Fund and reduce the unrestricted
ending fund balance by $108,130 (five
affirmative Council votes required for
the use of unused balances); and
C. In the Sewer Utility Fund, increase the
transfer to the Streets and Highways
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda May 10, 2022
Capital Fund and reduce the unrestricted
ending fund balance by $62,840. (five
affirmative Council votes required for
the use of unused balances).
5.H Action on Amendment No. 1 to the Agreement for Design Professional Services with AECOM Technical Services, Inc. to Provide Program Management Services for Silicon Valley
Power’s System Capacity Expansion Program
22-555
1. Authorize the City Manager to execute Amendment
No.1 to the Agreement for Design Professional
Services with AECOM Technical Services, Inc. to
provide Program Management Services for Silicon
Valley Power’s System Capacity Expansion
Program and increase the maximum compensation
by $8,000,000, for a new not-to-exceed amount of
$11,000,000, and extend the term of agreement
through December 31, 2028, with up to three
one-year options to renew;
2. Authorize the City Manager to make minor changes
to the proposed Amendment No.1 subject to
approval by City Attorney as to Form. and
3. Authorize the City Manager to negotiate and
execute amendments to increase maximum
compensation during the term of the agreement if
the demand for services exceeds maximum
compensation, subject to the appropriation of
funds.
Recommendation:
5.I Action on a Resolution Authorizing the Filing of an Application with the Metropolitan Transportation Commission for Allocation of Transportation Development Act Article 3, Pedestrian and Bicycle Project Funding for Fiscal Year 2022/23
22-192
Adopt a Resolution Authorizing the Filing of an
Application with the Metropolitan Transportation
Commission for Allocation of Transportation
Development Act Article 3, Pedestrian and Bicycle
Project Funding for Fiscal Year 2022/23.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda May 10, 2022
5.J Action on Award of Purchase Orders for Citywide As -Needed Heating, Ventilation, and Air Conditioning Repairs, Maintenance, and Replacement Services
22-315
1. Authorize the City Manager to execute Purchase
Orders with A&B Mechanical, Inc., Accel Air Systems,
Inc., Thermal Mechanical, Inc. and Environmental
Systems, Inc. for HVAC repair, maintenance, and
replacement services for an initial one-year term, with maximum compensation not-to-exceed an aggregate
amount of $134,000, subject to the appropriation of
funds; and
2. Authorize the City Manager to exercise up to four
one-year options to extend the term of the Purchase
Orders, subject to the appropriation of funds.
Recommendation:
5.K Action on Award of Purchase Order to Johnson Controls Fire Protection LP for Citywide Fire Alarm Maintenance, Inspection, Testing, and Repair Services
22-451
1.Authorize the City Manager to execute a purchase
order with Johnson Controls Fire Protection LP for
citywide fire alarm maintenance, inspection, testing,
and repair services for an initial one-year term with
maximum compensation not-to-exceed $115,408;
2. Authorize the City Manager to execute change
orders for a not-to-exceed contingency amount of
$23,000 in the event actual repairs exceeds the
forecasted amount, subject to the appropriation of
funds;
3. Authorize the City Manager to execute change
orders or issue additional purchase order(s) with
Johnson Controls fire Protection LP for additional
sites that may be required, subject to the same terms
and conditions and appropriation of funds; and
4. Authorize the City Manager to execute up to four
one-year options to extend the purchase order after
the initial term, subject to the appropriation of funds.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda May 10, 2022
5.L Action on a Resolution Authorizing the Use of City Electric Forces for New Dark Fiber Installations
22-154
Adopt a Resolution authorizing the use of City Electric Forces at 1889 Lawrence Expressway to 3411
Monroe Street, various locations throughout the City
for the South Loop Reconfiguration Project, 6280
America Center Drive to 1350 Duane Avenue, and
545 Oakmead Parkway to 3050 Bowers Avenue.
Recommendation:
5.M Action on a Resolution Extending AB 361 Implementation to Allow City Legislative Bodies to Hold Public Meetings Solely by Teleconference or Otherwise Electronically During the
Governor’s Proclaimed COVID State of Emergency
22-598
Adopt a Resolution finding the existence of the need
to extend AB 361 implementation to allow the City’s
legislative bodies to hold public meetings solely by
teleconference or otherwise electronically pursuant to
AB 361.
Recommendation:
5.N Action on Resolution to Oppose Initiative 21-0042A1 “The Taxpayer Protection and Government Accountability Act”
22-574
Adopt a Resolution opposing Initiative 21-0042A1
“The Taxpayer Protection and Government
Accountability Act.”
Recommendation:
5.O Action on a Resolution Authorizing the Use of City Electric Forces Along Magellan Avenue (Deferred from April 19, 2022) 22-595
Adopt a Resolution authorizing the use of City Electric Forces at various pole locations along Magellan
Avenue.
Recommendation:
SANTA CLARA STADIUM AUTHORITY CONSENT CALENDAR
6.A Action on Request Submitted by the Stadium Manager for Reimbursement for Costs Related to Emergency Recycled Water Line Repairs
1. Request from the Stadium Manager for Reimbursement for Costs Related to Emergency Recycled Water Line Repairs
22-573
Council and Authorities Concurrent
Meeting
Meeting Agenda May 10, 2022
2. Report from the Stadium Authority for Action on the Stadium Manager’s Request for Reimbursement for Costs Related to Emergency Recycled Water Line Repairs and Approve Related Budget Amendment
22-486
1. Approve a budget amendment to include the
Emergency Recycled Water Line Repair Project in the
Stadium Authority FY 2022/23 CapEx Budget in the
amount of $217,004 from the Stadium Authority
Capital Expense Reserve; and
2. Approve the Stadium Manager’s request for
reimbursement of costs, in the amount of $217,004,
for the recycled water line repairs that were completed in 2020.
Recommendation:
6.B Action on Request Submitted by the Stadium Manager to Utilize Cooperative Agreements to Leverage Discounted Pricing through Amazon.com LLC and B&H Foto and Electronics dba B&H and Award Purchase Orders to Advance Stores Company, Inc., AutoZone Parts, Inc, CDW Government LLC, Cintas Corporation, Fastenal Company, Grainger Industrial Supply, Home Depot U.S.A., Inc, and Midwest Motor Supply Company dba Kimball Midwest Operational Goods at Levi's Stadium
1. Request from the Stadium Manager to Utilize Cooperative Agreements to Leverage Discounted Pricing through
Amazon.com LLC and B&H Foto and Electronics dba B&H and Award Purchase Orders to Advance Stores Company, Inc ., AutoZone Parts, Inc, CDW Government LLC, Cintas
Corporation, Fastenal Company, Grainger Industrial Supply, Home Depot U .S.A., Inc, and Midwest Motor Supply Company dba Kimball Midwest for Operational Needs at Levi's Stadium 22-624
Council and Authorities Concurrent
Meeting
Meeting Agenda May 10, 2022
2. Report from the Stadium Authority for Action on Stadium Manager’s Request to Utilize Cooperative Agreements to
Leverage Discounted Pricing through Amazon .com LLC and B&H Foto and Electronics dba B&H and Award Purchase
Orders to Advance Stores Company, Inc ., AutoZone Parts, Inc ., CDW Government LLC, Cintas Corporation, Fastenal Company, Grainger Industrial Supply, Home Depot U .S.A., Inc ., and Midwest Motor Supply Company dba Kimball Midwest for
Operational Needs at Levi’s Stadium
22-627
1. Approve the Stadium Manager’s request to utilize
referenced cooperative agreement to award a
purchase order to Advance Stores to procure
automotive parts, accessories and related
supplies from May 1, 2022 through March 31,
2023 in an amount not to exceed $25,000, and
authorize the Executive Director to approve and
process the reimbursement of such costs upon
receiving final invoices and supporting
documentation from the Stadium Manager;
2. Approve the Stadium Manager’s request to utilize
referenced cooperative agreements to leverage
discounted pricing on Amazon’s online
marketplace to procure supplies, equipment and
goods from May 1, 2022 through March 31, 2023
in an amount not to exceed $250,000, and
authorize the Executive Director to approve and
process the reimbursement of such costs upon
receiving final invoices and supporting
documentation from the Stadium Manager;
3. Approve the Stadium Manager’s request to utilize
referenced cooperative agreement to award a
purchase order to with AutoZone to procure
automotive parts and related supplies from May 1,
2022 through March 31, 2023 in an amount not to
exceed $10,000, and authorize the Executive
Director to approve and process the
reimbursement of such costs upon receiving final
invoices and supporting documentation from the
Stadium Manager;
4. Approve the Stadium Manager’s request to utilize
referenced cooperative agreements to leverage
discounted pricing on B&H’s online marketplace to
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda May 10, 2022
procure audio visual products and accessories
from May 1, 2022 through March 31, 2023 in an
amount not to exceed $50,000, and authorize the
Executive Director to approve and process the
reimbursement of such costs upon receiving final
invoices and supporting documentation from the
Stadium Manager;
5. Approve the Stadium Manager’s request to utilize
referenced cooperative agreement to award a
purchase order to CDW Government LLC for
information technology solutions related to
hardware, software, computer equipment,
peripherals and accessories from May 1, 2022
through February 28, 2023 in an amount not to
exceed $100,000, and authorize the Executive
Director to approve and process the
reimbursement of such costs upon receiving final
invoices and supporting documentation from the
Stadium Manager;
6. Approve the Stadium Manager’s request to utilize
referenced cooperative agreement to award a
purchase order to Cintas Corporation for purchase
of uniforms, brand name apparel, safety footwear,
promotional products, facility products, and first
aid and supplies from May 1, 2022 through March
31, 2023 in an amount not to exceed $250,000,
and authorize the Executive Director to approve
and process the reimbursement of such costs
upon receiving final invoices and supporting
documentation from the Stadium Manager;
7. Approve the Stadium Manager’s Request to utilize
referenced cooperative agreement to award a
purchase order to Fastenal Company for MRO
supplies, industrial supplies and related products
from May 1, 2022 through March 31, 2023 in an
amount not to exceed $50,000, and authorize the
Executive Director to approve and process the
reimbursement of such costs upon receiving final
invoices and supporting documentation from the
Stadium Manager;
8. Approve the Stadium Manager’s request to utilize
referenced cooperative agreement to award a
purchase order to Grainger Industrial Supply for
MRO supplies, industrial supplies and related
Council and Authorities Concurrent
Meeting
Meeting Agenda May 10, 2022
products from May 1, 2022 through March 31,
2023 in an amount not to exceed $200,000, and
authorize the Executive Director to approve and
process the reimbursement of such costs upon
receiving final invoices and supporting
documentation from the Stadium Manager;
9. Approve the Stadium Manager’s request to utilize
referenced cooperative agreement to award a
purchase order to Home Depot U.S.A., Inc. for
MRO supplies, industrial supplies and related
products from May 1, 2022 through March 31,
2023 in an amount not to exceed $50,000, and
authorize the Executive Director to approve and
process the reimbursement of such costs upon
receiving final invoices and supporting
documentation from the Stadium Manager; and
10. Approve the Stadium Manager’s request to utilize
referenced cooperative agreement to award a
purchase order to Kimball Midwest for MRO
supplies, industrial supplies and related products
and services from May 1, 2022 through March 31,
2023 in an amount not to exceed $50,000, and
authorize the Executive Director to approve and
process the reimbursement of such costs upon
receiving final invoices and supporting
documentation from the Stadium Manager.
6.C Action on Request from the Stadium Manager to Award Purchase Orders to Hands Helping Hearts for CPR and First Aid Training and Valley Transportation Authority (VTA) for Construction Access Permit and Related Training; and Authorize Purchases from Pixit for Lost and Found Claims Management Software Subscriptions, IPROVIT for Background Checks Related to VTA Permit, and National Center for Spectator Sports Safety and Security for Annual Membership Renewal
1. Request from the Stadium Manager to Award Purchase Orders to Hands Helping Hearts for CPR and First Aid Training and Valley Transportation Authority (VTA) for Construction Access Permit and Related Training; and Authorize Purchases from Pixit for Lost and Found Claims Management Software
Subscriptions, IPROVIT for Background Checks Related to VTA Permit, and National Center for Spectator Sports Safety and Security for Annual Membership Renewal
22-628
Council and Authorities Concurrent
Meeting
Meeting Agenda May 10, 2022
2. Report from the Stadium Authority for Action on Stadium Manager’s Request to Award Purchase Orders to Hands
Helping Hearts for CPR and First Aid Training and Valley Transportation Authority (VTA) for Construction Access Permit and Related Training; and Approve Purchases from Pixit for Lost and Found Claims Management Software Subscriptions, IPROVIT for Background Checks Related to VTA Permit, and National Center for Spectator Sports Safety and Security for Annual Membership Renewal
22-629
1. Approve the Stadium Manager’s request to award
a purchase order to Hands Helping Hearts for CPR
and first aid training for a three-year term and in the amount of $5,408, subject to future budget
appropriations, and authorize the Executive
Director to approve and process the
reimbursement of such costs upon receiving final
invoices and supporting documentation from the
Stadium Manager;
2. Approve the Stadium Manager’s request to
purchase an annual lost and found claims
management software subscription for three users
from Pixit in the amount of $684, and authorize the
Executive Director to approve and process the
reimbursement of such costs upon receiving final
invoices and supporting documentation from the
Stadium Manager;
3. Approve the Stadium Manager’s request to award
a purchase order to VTA for a Construction Access
Permit and related training for Stadium Manager
staff in the amount of $4,750, and authorize the
Executive Director to approve and process the
reimbursement of such costs upon receiving final
invoices and supporting documentation from the
Stadium Manager;
4. Approve the Stadium Manager’s request to
purchase background screening for the VTA
Construction Access Permit and shipping for
badges from IPROVIT in the amount of $1,000, and
authorize the Executive Director to approve and
process the reimbursement of such costs upon
receiving final invoices and supporting
documentation from the Stadium Manager; and
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda May 10, 2022
5. Approve the Stadium Manager’s request to
purchase an annual membership renewal from the
National Center for Spectator Sports Safety and
Security in the amount of $595, and authorize the
Executive Director to approve and process the
reimbursement of such costs upon receiving final
invoices and supporting documentation from the
Stadium Manager.
6.D Action on Request Submitted by the Stadium Manager to Authorize Service Award Purchases for Annual Employee Recognition Event, the Jim Wyatt Award Ceremony
1. Request from the Stadium Manager to Authorize Service Award Purchases for Annual Employee Recognition Event, the Jim Wyatt Award Ceremony
22-642
2. Report from the Stadium Authority for Action on Stadium Manager’s Request to Authorize Service Award Purchases for Annual Employee Recognition Event, the Jim Wyatt Awards Ceremony
22-648
1. Approve the Stadium Manager’s request to
purchase described service award items in an
amount not to exceed $13,500 for the Jim Wyatt
Awards Ceremony to recognize Levi’s Stadium
Playmakers who staff NFL and Non-Event events,
and authorize the Executive Director to approve
and process the reimbursement of such costs upon
receiving final invoices and supporting
documentation from the Stadium Manager.
Recommendation:
6.E Action on Request Submitted by the Stadium Manager to Incur Charges for the May 24-26, 2022 Innovative Institute for Fan Experience Conference in Las Vegas, NV, June 8-10, 2022 InfoComm Conference in Las Vegas, NV, June 28-30, 2022 National Center for Spectator Sports Safety and Security Conference in Orlando, FL, February 2023 National Center for Spectator Sports Safety and Security Forum, and May 10-13, 2022 National Football League Guest Services and Facility Operations Workshop and Security Conference in Washington, D.C.
Council and Authorities Concurrent
Meeting
Meeting Agenda May 10, 2022
1. Request from the Stadium Manager to Incur Charges for the May 24-26, 2022 Innovative Institute for Fan Experience Conference in Las Vegas, NV, June 8-10, 2022 InfoComm
Conference in Las Vegas, NV, June 28-30, 2022 National
Center for Spectator Sports Safety and Security Conference in Orlando, FL, February 2023 National Center for Spectator Sports Safety and Security Forum (Location to be Determined ), and May 10-13, 2022 National Football League Guest Services and Facility Operations Workshop and Security Conference in Washington, D.C.
22-680
Council and Authorities Concurrent
Meeting
Meeting Agenda May 10, 2022
2. Report from the Stadium Authority for Action on Request from Stadium Manager to Incur Charges for the May 24-26, 2022 Innovative Institute for Fan Experience Conference in Las Vegas, NV, June 8-10, 2022 InfoComm Conference in Las
Vegas, NV, June 28-30, 2022 National Center for Spectator Sports Safety and Security Conference in Orlando, FL,
February 2023 National Center for Spectator Sports Safety and Security Forum (Location to be Determined ), and May 10-13, 2022 National Football League Guest Services and Facility Operations Workshop and Security Conference in Washington, D.C.
22-681
1. Approve the Stadium Manager’s request to incur
charges up to $13,400 for the May 24-26, 2022
IIFX Conference in Las Vegas, NV to cover
registration fees and travel costs, not including any
potential alcohol expenses, for up to four Stadium
Manager employees, and authorize the Executive
Director to approve and process the
reimbursement of such costs upon receiving final
invoices and supporting documentation from the
Stadium Manager;
2. Approve the Stadium Manager’s request to incur
charges up to $9,800 for the June 8-10, 2022
InfoComm Conference in Las Vegas, NV to cover
travel costs, not including any potential alcohol
expenses, for up to four Stadium Manager
employees, and authorize the Executive Director
to approve and process the reimbursement of
such costs upon receiving final invoices and
supporting documentation from the Stadium
Manager;
3. Approve the Stadium Manager’s request to incur
charges up to $11,600 for the June 28-30, 2022
National Center for Spectator Sports Safety and
Security Conference in Orlando, FL to cover
registration fees and travel costs, not including any
potential alcohol expenses, for up to four Stadium
Manager employees, and authorize the Executive
Director to approve and process the
reimbursement of such costs upon receiving final
invoices and supporting documentation from the
Stadium Manager;
4. Approve the Stadium Manager’s request to incur
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda May 10, 2022
charges up to $10,600 for the February 2023
National Center for Spectator Sports Safety and
Security Forum (location to be determined) to
cover travel costs, not including any potential
alcohol expenses, for up to four Stadium Manager
employees, and authorize the Executive Director
to approve and process the reimbursement of
such costs upon receiving final invoices and
supporting documentation from the Stadium
Manager; and
5. Approve the Stadium Manager’s request to incur
charges up to $13,650 for the May 10-13, 2022
NFL Guest Services and Facility Operations
Workshop and Security Conference in
Washington, D.C. to cover travel costs, not
including any potential alcohol expenses, for up to
six Stadium Manager employees, and authorize
the Executive Director to approve and process the
reimbursement of such costs upon receiving final
invoices and supporting documentation from the
Stadium Manager.
PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]
CONSENT ITEMS PULLED FOR DISCUSSION
PUBLIC HEARING/GENERAL BUSINESS
7. Public Hearing: FY22/23 Annual Action Plan (FINAL) for the Use of Federal Housing and Urban Development Grant Funds
22-383
Approve the 2022-2023 Annual Action Plan, and
direct staff to incorporate all public comment prior to submission to HUD.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda May 10, 2022
8. Action on a Vesting Tentative Subdivision Map for 1530-1540 Pomeroy Avenue
22-411
Adopt a resolution to approve the Vesting Tentative
Subdivision Map to subdivide the two residential
parcels into eight condominium lots and a common
parcel at the property located at 1530 and 1540
Pomeroy Avenue.
Recommendation:
9. Action on Amendment to Covenants, Conditions, and
Restrictions for Casa del Rey Homeowner Association Located at 1303 Karmen Court
22-550
1. Inform the Casa del Rey Homeowner Association
that revisions consistent with the CAO’s direction will be required before the Council will consider the
approval of the revised CC&Rs, consistent with
established practice.
Recommendation:
WRITTEN PETITION (COUNCIL POLICY 030) REQUESTS SUBMITTED BY THE
PUBLIC/COUNCIL
10. Action on a Council Written Request (Council Policy 030) Submitted by Vice Mayor Jain Requesting to Place an Agenda Item at a Future Council Meeting to Discuss Whether SBL Contracts Should be Sold on Extra Field Seats
22-569
Staff makes no recommendation.Recommendation:
REPORTS OF MEMBERS AND SPECIAL COMMITTEES
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
ADJOURNMENT
Update on City Council and Stadium Authority Staff Referrals22-675 Tentative Meeting Agenda Calendar (TMAC)22-673
The next special scheduled meeting is on Monday, May 16, 2022 in the City Hall Council Chambers.
MEETING DISCLOSURES
Council and Authorities Concurrent
Meeting
Meeting Agenda May 10, 2022
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LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
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