BOARD OF DIRECTORS MEETING
MINUTES
SPECIAL JOINT MEETING WITH CITY OF SANTA CLARA
TUESDAY, FEBRUARY 15, 2022
5:00 PM
(Paragraph numbers coincide with agenda item numbers)
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1 1. CALL TO ORDER:
A Special Joint Meeting of the Santa Clara Valley Water District (Valley Water) Board of Directors, and the City of Santa Clara Council (Council), conducted by Zoom Teleconference, was called to order in the Valley Water Headquarters Building Boardroom at 5700 Almaden Expressway, San Jose, California, at 5:00 p.m.
1.1 Roll Call.
Valley Water Board Members participating by teleconference were Barbara Keegan, Gary Kremen, and John L. Varela, with Tony Estremera, Nai Hsueh, and Richard Santos, being present in the Boardroom.
Director Linda J. LeZotte, arrived via teleconference as noted below.
City of Santa Clara Council Members participating by teleconference were Mayor Lisa M. Gillmor, Vice Mayor Sudhanshu “Suds” Jain, Kathy Watanabe, Raj Chahal, Karen Hardy, Kevin Park, and Anthony J. Becker.
Valley Water staff in attendance was M. King, Clerk, Board of Directors. Valley Water staff participating by teleconference were R. Callender, Chief Executive Officer, C. Orellana, District Counsel, J. Aranda, A. Baker, R. Blank, S. Bogale, R. Chan, V. Gin, L. Hoang, L. Orta, M. Richardson, D. Rocha, K. Struve, D. Taylor, S. Tippets, B. Yerrapotu, and T. Yoke.
City of Santa Clara staff participating by teleconference were D. Santana, City Manager, N. Nader, Assistant City Manager, N. Pimentel, Assistant City Clerk, S. Mehta, C. Mobeck, M. Liw, M. Pineda, and G. Welling.
1.2 Pledge of Allegiance/National Anthem.
Ms. Glenna Brambill, Valley Water Management Analyst II, sang the National Anthem.
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2 1.3 Time Open for Public Comment on any Item not on the Agenda.
Chairperson Kremen declared Time Open for Public Comment on any Item not on the Agenda.
Director LeZotte joined the meeting via teleconference.
Eight statements expressing support for the City of Santa Clara Police Athletic League (PAL) Bicycle Motorcross (BMX) Track to be re-opened were received from Ms. Melanie Harris, Ms. Tammy McDonald, Ms. Cass Couran, Mr. Jason Perkins, Mr. Brian Jenkins, Ms. Shey Cante, Ms. Theresa Escoval, and Mr. Tory Neuman, Santa Clara residents.
Ms. Nora Pimentel, Assistant City Clerk, acknowledged receipt of an e-comment from Mr. Kevin Ruffin, Santa Clara resident, and read it into the record as follows:
“Santa Clara County Mask Mandate: This mandate should be removed and masks should be optional. We wore masks through Delta-Surge and Omicron Surge, and it didn't do a thing. The shots that we have gotten while keeping you out of Intensive Care Units are not vaccines, they don’t prevent spread or build immunity. Even knowing that, it is very clear from 2 years of mask wearing, and pushing people to get shots, it is time to end the mask mandates like everyone else is doing. Why does Santa Clara County have to be subjec t to this?”
1.4 Introductions/Opening Comments.
Chairperson Kremen and Mayor Gillmor participated in introductions and opening comments.
2. TIME CERTAIN:
5:00 PM
2.1 Receive Information on Drought and Water Supply Conditions, Future Planning Update, and Call for Conservation.
Recommendation: Receive Information on Drought and Water Supply Conditions, Future Planning Update, and Call for
Conservation.
Mr. Aaron Baker, Valley Water Chief Operating Officer, reviewed the information on this item, per the attached Board Agenda Memo, and reviewed the information contained in Attachment 1.
The Board and Council noted the information without formal action. .93;2658Ā/8<479:4Ā1.*Ā/' #,/'#Ȁ)/(,Ȁ$!)&Ȁ(,'#Ȁ%, 0+/%"+$ - mo:0315a-mn 02/15/22
3 2.2 Anderson Dam Seismic Retrofit Project Status Update.
Recommendation: Receive information on the Anderson Dam Seismic Retrofit Project.
Mr. Chris Hakes, Valley Water Deputy Operating Officer, reviewed the information on this item per that attached Board Agenda Memo, and per the information contained in Attachment 1.
Mr. Alie Saad, Morgan Hill resident, expressed concern about the delay in building the tunnel at Anderson Dam.
The Board and Council noted the information without formal action.
2.3 Update on the Purified Water Project.
Recommendation: Receive an Update on the Purified Water Project.
Ms. Kirsten Struve, Valley Water Assistant Officer, reviewed the information on this item per the attached Board Agenda Memo, and per the information contained in Attachment 1.
The Board and the Council noted the information without formal action.
2.4 Update on South San Francisco Bay Shoreline Project – Phase I.
Recommendation: Receive an Update on South San Francisco Bay Shoreline Project – Phase I.
Ms. Rechelle Blank, Valley Water Chief Operating Officer, reviewed the information on this item per the attached Board Agenda Memo, and per the information contained in Attachment 1.
The Board and the Council noted the information without formal action.
2.5 Receive Information on Preliminary Groundwater and Treated Water Rates for Fiscal Year 2022 – 2023.
Recommendation: Receive Information on Preliminary Groundwater and Treated Water Rates for Fiscal Year 2022 – 2023.
Mr. Darin Taylor, Valley Water Chief Financial Officer, reviewed the information on this item per the attached Board Agenda Memo, and per the information contained in Attachment 1.
The Board and the Council noted the information without formal action.
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4 3. ADJOURN:
3.1 Closing Remarks.
Chairperson Kremen and Mayor Gillmor participated in closing remarks.
3.2 Adjourn to 4:00 p.m. Closed Session and 6:00 p.m. Regular Meeting on February 22, 2022.
Chairperson Kremen adjourned the meeting at 7:30 p.m., to the Santa Clara Valley Water District 4:00 p.m. Closed Session and 6:00 p.m. Regular meeting on February 22, 2022.
Michele L. King, CMC
Clerk/Board of Directors
Approved:
Date: April 26, 2022
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Nora Pimentel, Assistant City Clerk
City of Santa Clara
Approved: __________________________________
Lisa M. Gillmor, Mayor
City of Santa Clara
Date: _________________
Certificate Of Completion
Envelope Id: E703BE739E8B41968B735B0FAE52A40C Status: Completed Subject: Please Sign Documents: 042622: 3.2-28pg, 3.3-2pg, 3.4-2pg, 3.8a-4pg, 3.8b-14pg, 3.8c-12pg Source Envelope:
Document Pages: 62 Signatures: 13 Envelope Originator:
Certificate Pages: 5 Initials: 0 Michele King
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
5750 Almaden Expressway
San Jose, CA 95123
[email protected]
IP Address: 64.190.101.20
Record Tracking
Status: Original
4/27/2022 2:08:38 PM
Holder: Michele King
[email protected]
Location: DocuSign
Security Appliance Status: Connected Pool: StateLocal
Storage Appliance Status: Connected Pool: Valley Water Location: DocuSign Signer Events Signature Timestamp
John L. Varela
[email protected]
Security Level: Email, Account Authentication
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Signature Adoption: Drawn on Device
Signed by link sent to [email protected]
Using IP Address: 174.85.101.45
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Sent: 4/27/2022 2:21:38 PM
Viewed: 4/27/2022 3:34:23 PM
Signed: 4/27/2022 3:36:13 PM
Electronic Record and Signature Disclosure:
Accepted: 4/27/2022 3:34:23 PM
ID: 47f21bb0-1092-4f25-a11c-0bed8c43a369
Michele King
[email protected]
Security Level: Email, Account Authentication
(None)
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Signed by link sent to [email protected]
Using IP Address: 64.190.101.20
Sent: 4/27/2022 3:36:16 PM
Viewed: 4/27/2022 4:21:11 PM
Signed: 4/27/2022 4:23:18 PM
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Michelle Meredith
[email protected]
Security Level: Email, Account Authentication
(None)
Sent: 4/27/2022 4:23:21 PM
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Not Offered via DocuSign
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Certified Delivered Security Checked 4/27/2022 4:21:11 PM Signing Complete Security Checked 4/27/2022 4:23:18 PM
Completed Security Checked 4/27/2022 4:23:21 PM
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Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Santa Clara Valley Water District (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
!
!
Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.
How to contact Santa Clara Valley Water District:
You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows:
To contact us by phone call: (408) 630-2360
To contact us by email send messages to: [email protected] To contact us by paper mail, please send correspondence to:
Santa Clara Valley Water District
5750 Almaden Expressway
San Jose, CA 95123
To advise Santa Clara Valley Water District of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at and in the body of such request you must state: your previous email address, your new email address. Please contact the requesting department or our main Front Desk at (408) 630-2600 to be transferred to the appropriate department.
If you created a DocuSign account, you may update it with your new email address through your account preferences.
To request paper copies from Santa Clara Valley Water District To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to [email protected] and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with Santa Clara Valley Water District To inform us that you no longer wish to receive future notices and disclosures in electronic format you may:
i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to [email protected] and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. Please contact the requesting department or our main Front Desk at (408) 630-2600 to be transferred to the appropriate department..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guide- signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.
By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:
x You can access and read this Electronic Record and Signature Disclosure; and x You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and
x Until or unless you notify Santa Clara Valley Water District as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by Santa Clara Valley Water District during the course of your relationship with Santa Clara Valley Water District.
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