CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
FOR FOLLOW‐UP/ACTION
Updated 5/3/22
Date
Assigned
Source Referral Description Assigned
Department
Projected
Completion
Completed
1. 4/19/22 Council Meeting Adoption of a Resolution of Intention for Parking Maintenance District No. 122 ‐ Franklin Square. Staff to return to Council within 60 days detailing how to recover costs or other methods of enhancing revenue for the City.
CDD June 2022
2. 4/19/22 Council Meeting Written Petition (CP 030) Submitted by Nick Valencia Requesting to Place an Agenda Item at a Future Council Meeting to Discuss the future of the BMX track located on city property at 5451 Lafayette Street
Direct staff to return in 30 days on May 24, 2022 with a status rep ort with the following:
Status of the audit
Possible coordination of efforts between BMX and Police Activities League (PAL)
Possibility of Parks and Recreation Dept could take the lease from City and operate the BMX park, and
Status of PayPal accounts and insurance
CMO/Parks &
Recreation
May 24, 2022
3. 4/5/22 Council Meeting Written Petition (CP 030) Submitted by Joseph Goschy to Discuss Appealing a Building Violation (CRN 2020‐00310) at 220 Tyler Avenue. Refer Item to Future Agenda to Discuss Options
CAO/CCO TBD
4. 4/5/22 Council Meeting Written Petition (CP 030) Submitted by Jared Peters regarding Responsibility of Sound Wall Adjacent to Pruneridge Avenue adjacent to Laurel Park East Neighborhood. Work with resident on development of potential cost‐ sharing/financial assistance solution
DPW/CAO TBD
5. 4/5/22 Council Meeting Written Petition (CP 030) Submitted by Vice Mayor Jain requesting to Place an Agenda Item at a Future Council meeting Agenda to discuss how to change noticing policy to reach more people
CDD/CAO TBD
6. 4/5/22 Council Meeting Staff to Invite all Members of Boards/Commissions/Committees/Task Forces to attend the continued 2022 Priority Setting Session when it is Rescheduled.
CCO TBD
7. 3/22/22 Council Meeting Patrick Henry Specific Plan:
Return to Council with a Proposal for a Plan Amendment for a .3% Public Art Fee Grant the Authority on the Approval of the TMA to the City Council versus the City Manager, indicated in the draft Plan
CDD TBD
8. 1/25/22 Council Meeting Postpone Action on Task Force on Diversity, Equity, and Inclusion’s Letter regarding Elected Police Chief until after 2022 Priority Setting (Pending Completion of 2022 Priority Setting)
CMO TBD
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
FOR FOLLOW‐UP/ACTION
Updated 5/3/22
Date
Assigned
Source Referral Description Assigned
Department
Projected
Completion
Completed
9. 1/11/22 Council Meeting Action on a Written Petition (Council Policy 030) submitted by Keith Stattenfield requesting to place an agenda item at a future Council meeting to discuss requirements from the CAO on approving an update to the CC&Rs of the Case del Rey HOA Bylaws
CAO May 10, 2022
10. 1/11/22 Council Meeting Update on Review and Monitoring of Transportation Demand Management (TDM) Measures. Staff to Issue RFP to Support online reporting and tracking of TDM Measures and Present a Template to Complete the Forms
DPW June 2022
11. 1/11/22 Council Meeting Action on a Council Written Request (Council Policy 030) submitted by CM Jain requesting to place an agenda item at a future Council Meeting to discuss making the Youth Soccer Park parking lot available when there are no events at the Youth Soccer Park
1. Investigate ADA Improvements for parking
2. Investigate whether the City can en
gage a private operator to manage for parking
3. Investigate whether the 49ers can use their practice facility for parking
4. Determine the fair market value of VIP parking
Parks &
Rec/CAO
TBD
12. 1/5/22 Joint City/VTA Study
Session re: BART to Santa
Clara
1. Set a meeting with VTA near the proposed Santa Clara BART Station location to provide details to the public regarding station design (tentatively scheduled for 3/22/22)
2. Funding a Brokaw undergrounding study for February 8, 2022 Priority Setting Session
DPW May 10, 2022
13. 12/14/21 Council Meeting Action on Amendment No. 1 to the Agreement for the Performance of Services with Wilson, Ihrig & Associates for Noise Monitoring Services at Vantage CA2 Data Center and Owens Corning Facility and Related Budget Amendment: item continued to get more information on broadcasting, moving from the Northside to th e stadium, and an implementation timeline
CDD May 10, 2022
14. 10/19/21 Council Meeting Written Petition (CP 030) regarding 1601 Civic Center Drive to be added to a future meeting agenda.
CDD/CMO Summer 2022
15. 9/28/21 Council Meeting Approve staff recommendation for Item 6. Public Hearing: 2020‐2021 Consolidated Annual Performance and Evaluation Report (CAPER) with changes to increase grant funding to $30,000 for 7 agencies and fund the remaining 4 from the City’s General Fund.
Community
Development/
Housing
May 2022
16. 9/28/21 Council Meeting Refer the following Written Petition submitted by Councilmember Jain to the City Attorney’s Office for review, prior to being heard by the Governance Committee:
City Clerk/City
Attorney
2022
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
FOR FOLLOW‐UP/ACTION
Updated 5/3/22
Date
Assigned
Source Referral Description Assigned
Department
Projected
Completion
Completed
10 B. Re
quest to Place an Agenda Item at a Future Meeting to Consider Hiring an Ethics Consultant for Upcoming Elections (City Clerk)
Requested that the City Attorney’s Office provide an update to Council on findings.
17. 8/17/21 Council Meeting (Priority
Setting Check‐in)
Staff to return at a future Council meeting with draft ordinance to adopt recommended procurement reforms
Finance Summer 2022
18. 8/17/21 Council Meeting (Priority
Setting Check‐in)
Direct staff to bring back on a future agenda a presentation on Councilmember conflict of interest, including what staff currently does and what the Council is responsible for
City Manager/
City Attorney
TBD
19. 6/15/21 Council Meeting Request to provide date‐based search capability on City website IT/City Manager
May 2022
20. 1/12/21 Council Meeting Defer approval of the 1205 Coleman Gateway neighborhood park design to work with the developer within current project approvals to receive additional community input including the Old Quad on park design
Parks & Rec Spring 2022
21. 1/12/21 Council Meeting Provide a Study Session on pros/cons lifecycle cost/benefits of artificial surfacing including turf (staff will return to Council with an Information Memo) Parks & Rec Summer 2022
22. 10/13/20 Council Meeting Community Benefits Policy – Return to the Governance Committee with potential models of a Community Benefits Policy with feedback from various Community groups (i.e., CatalyzeSV) and best practices from other Cities Community
Development
May 24, 2022
23. 9/24/19 Council Meeting Staff to review the Ordinance and enforcement of illegal street food vendors. At the 9/25/20 Council meeting, Council asked staff to review enforcement of vendors outside of Levi’s Stadium
Police Summer 2022
24. 4/30/19 Council Meeting Number of public transit riders for large stadium events 49ers Stadium Manager
TBD
25. 4/30/19 Council Meeting Ask Stadium Manager for analysis to support their position that reducing the cost of parking would likely adversely impact public transit ridership, resulting in more cars on the roads
49ers Stadium
Manager
TBD
26. 10/2/18 Council Meeting Amend sign ordinance to prohibit signs on public property Parks & Rec/ City Attorney
TBD
27. 3/13/18 Council Meeting Develop a Stadium Authority Financial Reporting Policy in conjunction with the Stadium Authority Auditor and the external auditor
Finance Summer 2022
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
FOR FOLLOW‐UP/ACTION
Updated 5/3/22
Date
Assigned
Source Items Referred to 2022 Council Priority Setting Assigned Department
Referred To: Completed
1. 1/25/22 Council Meeting Refer Swim Club Facility Condition Discussion to 2022 Priority Setting Parks & Rec 2022 Priority Setting Session
2. 1/25/22 Council Meeting Refer Senior Transportation Letter to 2022 Priority Setting Parks & Rec 2022 Priority Setting Session
3. 1/25/22 Council Meeting Discuss the remedial condition of the International Swim Center facility (Public Presentation from the Santa Clara Swim Club
Parks & Rec 2022 Priority
Setting Session
4. 12/7/21 Council Meeting Written Petition (030) to be added to 2022 Priority Setting Session Agenda:
10C: Action on a Council Written Request (Council Policy 030) Submitted by Councilmember Jain Requesting to Place an Agenda Item at a Future Council Meeting to Consider a Neighborhood Stadium Relations Committee CMO 2022 Priority
Setting Session
5. 11/16/21 Council Meeting Refer a Potential Quiet Zone Policy to the 2022 Goal Setting Session on February 8 and direct staff to research any funding sources available before the meeting DPW 2022 Priority
Setting Session
6. 11/16/21 Council Meeting Refer the Vision Zero Policy to the Goal Setting Session in February 2022 and return to Council with a funding source in the amount of $315K prior to the priority setting session – potential funding source identified before Priority Setting) DPW/Finance 2022 Priority
Setting Session
7. 10/19/21 Council Meeting Discussion of New City Hall into New Santa Clara Downtown Plan at the 2022 Priority Setting Session. The Downtown Community Task Force requested a scope and cost to analyze relocating City Hall downtown. Item to discuss funding a study of this proposal is scheduled for May 24, 2022.
CDD 2022 Priority
Setti
ng Session
8. 10/19/21 Council Meeting Discussion of Proposal of a New City Film Commission at the 2022 Priority Setting Session
CMO 2022 Priority
Setting Session
9. 10/19/21 Council Meeting Discussion of Construction of Lawn Bowl Facility for consideration at the 2022 Priority Setting Session
Parks &
Rec/CMO
2022 Priority
Setting Session
10. 10/19/21 Council Meeting Discussion of Rainbow Crosswalk Painting to 2022 Priority Setting Session (unless actions occur prior)
DPW/CMO 2022 Priority
Setting Session
11. 10/19/22 Council Meeting Discussion of Installation of Rectangular Rapid Flashing Beacon Crosswalk at Kiely/Mauricia
DPW/CMO 2022 Priority
Setting Session
12. 9/7/21 Council Meeting Agendize Written Petition submitted by David Donaldson to a future Council Agenda to Consider Placing a Ballot Measure on the 2022 Ballot for Charter Amendments calling for the voters to consider Campaign Reform actions relative to donations from Santa Clara businesses and residents, City matching funds for donations, fu
nding caps, and disclosures of funding raising activities. The component regarding Mayor and Council salaries will be removed. Directed staff to City Clerk/City
Attorney
2022 Priority
Setting Session
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
FOR FOLLOW‐UP/ACTION
Updated 5/3/22
Date
Assigned
Source Items Referred to 2022 Council Priority Setting Assigned Department
Referred To: Completed
return with a comparison of what other cities do.
13. 8/17/21 Council Meeting (Priority
Setting Check‐in)
Implement pilot meeting management protocol for Council meetings recommended by the Mayor and revisit/assess at 2022 Priority Setting Session in January/February 2022. City Attorney to return to Council with resolution outlining this process.
City Attorney 2022 Priority
Setting Session
14. 2/23/21 Council Meeting Return with information in 6 months on a cost analysis on City’s undertaking of responsibility of sewer laterals on and options for potential grant program and/or insurance policies
Water & Sewer 2022 Priority
Setting Session
COMPLETED 2022
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 5/3/22
Date
Assigned
Source Referral Description Assigned
Department
Projected
Completion
Completed Resolution
1. 12/7/21 Council Meeting Written Petition (030) to be added to Future Agenda:
10A: Action on a Written Petition (Council Policy 030) Submitted by Jared Peters Requesting to Place an Agenda Item at a Future Council Meeting to Consider making a Policy Decision Regarding the City Assuming Responsibility of an Unstable and Dangerous Sound Wall in the La urel Park East Neighborhood
DPW April 19,2022 4/5/22 Reported at Council
Meeting; Follow‐Up
assigned to staff
2. 9/7/21 Council Meeting Shorten term of amendment to the agreement for the performance of services with Wilson, Ihrig & Associates for Noise Monitoring Services at Levi’s Stadium from 18 months to 6 months and directed staff to return with a proposal for owning versus leasing equipment and the cost benefit for monitoring the noise data and quality of reporting.
CDD March 2022 3/8/22 Approved by Council
at 3/8/22 Council
Meeting
3. 12/14/21 Council Meeting Defer Loyalton to future meeting to develop strategy for the sale of the property; staff to coordinate a visit to the property for interested Councilmembers
CMO/SVP TBD 3/8/22 Approved by Council
at 3/8/22 Council
Meeting
4. 11/16/21 Council Meeting Consider Resolution to support the bid to FIFA for the 2026 World Cup and related events.
CMO/CAO February 22,
2022
2/22/22 Approved by Council
at 2/22/22 Council
Meeting
5. 10/26/21 Council Meeting Item 4: Presentation on Business Tax Ballot Measure and Other Potential Revenue Measures for November 2022 Ballot: Explore a business tax that strikes a balance with the value of a business‐friendly city (key priority) and progressive tax with input and advice of a consultant.
CMO/Finance 2022 Priority
Setti
ng Session
2/8/22 Approved by Council
at 2/8/22 Priority
Setting Session
6. 10/19/21 Council Meeting Discussion of Future Ballot Measure Discussion in 2022 for Infrastructure Bond or Tax to 2022 Priority Setting Session
CDD/City
Attorney/Financ
e
2022 Priority
Setting Session
2/5/22 Presented at 2022
Priority Setting
Session Part 1;
Outreach in Process
7. 8/24/21 Council Meeting
(Study Session)
Directed staff to:
Engage with HomeBase to design City Plan Framework and start prep for workgroup discussions
Fast‐track Task Force/Housing Commission development and CDD/City Clerk/
City Attorney/
Police
2022 1/25/22 Approved by Council
at 1/25/22 Council
Meeting
COMPLETED 2022
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 5/3/22
Date
Assigned
Source Referral Description Assigned
Department
Projected
Completion
Completed Resolution
implementation
Fast‐track HomeKey progress where possible, especially in entitlements processing
Explore short‐term basic services, including bathrooms, showers, laundry, cell phone charging and others
8. 5/4/21 Council Meeting Parking Maintenance District No. 122 – Engage with property owners to discuss options for increasing their share of the annual O&M costs and potential for dissolving the district
Public Works February 2022 1/25/22 Reported at Council Meeting
9. 8/17/21 Council Meeting
(Priority Setting
Check‐In)
Directed staff to return to Council at a future date with changes to the eligibility for serving on City Commissions that expands the eligibility requirement from Santa Clara electorate to Santa Clara resident – deferred to December
City Attorney 12/7/21 1/11/22 Approved by Council
at 1/11/22 Council
Meeting
10. 8/17/21 Council Meeting
(Priority Setting
Check‐in)
Direct staff to explore a consultant for a TDM Study (scope, cost, ongoing cost) and talk to other cities and gather anything that may be able to be shared
CDD 12/14/21 1/11/22 Reported at Council
Meeting
11. 11/9/21 Council Meeting Project Homekey: Look for alternate site in Santa Clara better suited for this use
CDD TBD 11/9/21 Update to Council
emailed to Council
on 3/10/22