RESOLUTION NO. 22-9086
A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA
AUTHORIZING THE USE OF CITY ELECTRIC FORCES
PURSUANT TO CHARTER SECTION 1310
BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
WHEREAS, the section 1310 of the Charter of the City of Santa Clara generally requires every contract involving an expenditure of over $1,000 for the construction or improvement (excluding maintenance and repair) of public works to be let to the lowest responsible bidder; WHEREAS, section 1310 permits the City to use its own employees if the City Council, by motion passed by at least four affirmative votes, determines that the work in question may be performed better or more economically by the City's own employees, and, upon such determination, the City may proceed to have the public works project completed without further observance of Charter section 131 0;
WHEREAS, the City's Electric Department desires to perform certain public works, as set forth in the Report to Council dated May 10, 2022, by its own employees; and WHEREAS, the City Council has declared and determined that the work in question may be performed better or more economically by the City with its own employees.
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Resolution/Use of City Electric Forces
Rev: 03-09-18
NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
1. The City Council of the City of Santa Clara does hereby declare and determine that the public works set forth in the May 10, 2022, Report to Council #22-154 , attached hereto and incorporated by this reference, may be performed better or more economically by the City with its own employees .
2. Effective date. This resolution shall become effective immediately.
I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED
AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA , AT A REGULAR MEETING THEREOF HELD ON THE 1QTH DAY OF MAY, 2022, BY THE FOLLOWING VOTE:
AYES: COUNCILORS :
NOES: COUNCILORS:
ABSENT: COUNCILORS :
ABSTAINED : COUNCILORS :
Attachments incorporated by reference :
1. May 10, 2022, Report to Council #22-154
Resolution/Use of City Electric Forces
Rev: 03-09-18
Becker, Hardy, Jain, Park, and Watanabe ,
and Mayor Gillmor
None
Chahal
None ~
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ASSISTANT CITY CLERK
CITY OF SANTA CLARA
22-154
REPORT TO COUNCIL
SUBJECT
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
Agenda Date: 5/10/2022
Action on a Resolution Authorizing the Use of City Electric Forces for New Dark Fiber Installations
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
Charter Section 1310 titled Contracts on Public Works states, in part, "that every contract involving an expenditure of more than one thousand dollars ($1,000) for the construct ion or improvement (excluding maintenance and repair) of public buildings, works, streets , drains , sewers, utilities, parks and playgrounds shall be let to the lowest responsible bidder." The section further states that "the City Council may declare and determine that, in its opinion, the work in question may be performed better or more economically by the City with its own employees, and after the adoption of a resolution to this effect by at least four affirmative votes , it may proceed to have said work done in the manner stated, without further observance of the provisions of this section." In 2014, the Electric Department developed a position called Fiber Splicing Technician as an in house position to primarily perform maintenance and repairs to meet the fiber performance standards of then existing fiber customers that includes both City departments as well as commercial lease customers . Fiber Splicing Technician activities include basic splicing and distribution changes to fiber optic cables. The technician can also perform duties such as pulling, laying, aligning and positioning fiber optic equipment to prepare for a new connection to the fiber network. Fiber Splicing Technicians perform fusion splicing at building entrances and in maintenance space. At this time, SVP employs two Fiber Splicing Technicians.
DISCUSSION
Currently , the SVP Fiber Enterprise serves SVP, other City department functions, and various commercial lease customers. As the work is specialized, the position of Fiber Splicer Technician performs a variety of activities from maintenance and repair to new or re-spliced interconnections to the SVP Fiber Enterprise. Each interconnection can be unique involving different hours of labor depending on the number of fibers required to be spliced and the particular location within the network. Technician time is tracked hourly and not on a per fiber basis .
Large or extensive projects involving extending fiber cable being laid along new paths or great distances or adding conduit or related infrastructure are done using a previously bid unit price Public Works contract with a private construction contractor. SVP spends up to $1 million per year on this public works contract for new Fiber network construction and certain maintenance and repair activities.
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22-154 Agenda Date: 5/10/2022
Staff believes that the Fiber Splicer Technician work that may be required in new construction projects is best and most efficiently performed with City forces based upon the following factors: (1) the work is limited in size and scope; (2) City forces have knowledge and training in operating and maintaining and repairing the fiber optic system that can be leveraged to more economically perform this work; and (3) bidding out the work and contracting with a private entity would not likely result in a lower overall cost or time savings. Therefore, staff recommends that the City Council make a finding that City forces can better perform the Fiber Splicing and related equipment installation, splicing and connections to the existing SVP Fiber infrastructure and approve the use of City forces.
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City of Santa Clara
FWM#1444
1889 Lawrence Expressway to 3411 Monroe Street
New Business
Splice, terminate and test fibers from 1889 Lawrence Expressway to 3411 Monroe Street for customer SCUSD.
$7,162
Electric Utility Capital Fund (591) Project 2004 - Fiber Development, Design, and Expansion
Developer Contribution
FWM#1482
3333 Scott to 3325 Scott
New Business
Splice, terminate and test fibers from 3333 Scott to 3325 Scott for customer Applied Materials
$5,371
Electric Utility Capital Fund (591) Project 2004 - Fiber Development, Design, and Expansion
Developer Contribution
FWM#1182
Various locations throughout City - South Loop Project
Electric Utility Infrastructure
Splice, terminate and test fibers for new South and new Mission fiber rings for customer SVP.
$21,483
Electric Utility Capital Fund (591) Project 2004 - Fiber Development, Design, and Expansion
Developer Contribution
FWM#1357
6280 America Center Dr to 1350 Duane
New Business
Splice, terminate and test fibers from 6280 America Center Dr to 1350 Duane for customer Aruba.
$10,598
Electric Utility Capital Fund (591) Project 2004 - Fiber Development Design & Expansion
Developer Contribution
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22-154
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FWM#1383
545 Oakmead to 3050 Bowers
New Business
Agenda Date: 5/10/2022
Splice, terminate and test fibers from 545 Oakmead to 3050 Bowers for customer Applied Materials
$5,299
Electric Utility Capital Fund (591) Project 2004 - Fiber Development Design & Expansion
Developer Contribution
ENVIRONMENTAL REVIEW
The actions being considered are exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines sections 15302(c) (Class 2 - Replacement or Reconstruction) because they involve the replacement or reconstruction of existing utility systems and/or facilities involving negligible expansion of capacity, and 15303(d) (Class 3 - New Construction or Conversion of Small Structures), because they involve the construction of new electric utility extensions.
FISCAL IMPACT
The funds to support the staff time for work performed by SVP and related construction materials for the work detailed in this report total $49,913 are included in the Fiscal Year 2021/22 Capital Budget, as indicated by the Fiber Development, Design, and Expansion project appropriation.
All referenced work will be performed with City Electric Forces (SVP staff). Some work associated with encroachment permits may be performed by the Department of Public Works (DPW). DPW costs are recovered through payment of permit fees.
COORDINATION
This report has been coordinated with the Finance Department and City Attorney's Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City's website and in the City Clerk's Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk's Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Adopt a Resolution authorizing the use of City Electric Forces at 1889 Lawrence Expressway to 3411 Monroe Street, various locations throughout the City for the South Loop Reconfiguration Project, 6280 America Center Drive to 1350 Duane Avenue, and 545 Oakmead Parkway to 3050 Bowers Avenue.
Reviewed by: Manuel Pineda, Chief Electric Utility Officer Approved by: Rajeev Batra, City Manager
ATTACHMENTS
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22-154
1. Resolution - Use of City Electric Forces
City of Santa Clara Page 4 of 4
Agenda Date: 5/10/2022
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