RESOLUTION NO. 22-9089
A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA
AUTHORIZING THE USE OF CITY ELECTRIC FORCES
PURSUANT TO CHARTER SECTION 1310
BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
WHEREAS, the section 1310 of the Charter of the City of Santa Clara generally requires every contract involving an expenditure of over $1,000 for the construction or improvement (excluding maintenance and repair) of public works to be let to the lowest responsible bidder; WHEREAS, section 1310 permits the City to use its own employees if the City Council, by motion passed by at least four affirmative votes, determines that the work in question may be performed better or more economically by the City's own employees, and, upon such determination, the City may proceed to have the public works project completed without further observance of Charter section 1310;
WHEREAS, the City's Electric Department desires to perform certain public works, as set forth in the Report to Council dated May 10, 2022, by its own employees; and WHEREAS, the City Council has declared and determined that the work in question may be performed better or more economically by the City with its own employees.
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Resolution/Use of City Electric Forces
Rev: 03-09-18
NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
1. The City Council of the City of Santa Clara does hereby declare and determine that the public works set forth in the May 10, 2022, Report to Council #22-595 , attached hereto and incorporated by this reference, may be performed better or more economically by the City with its own employees.
2. Effective date . This resolution shall become effective immediately.
I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED
AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 1QTH DAY OF MAY , 2022, BY THE FOLLOWING VOTE :
AYES : COUNCILORS :
NOES : COUNCILORS:
ABSENT : COUNCILORS:
ABSTAINED : COUNCILORS :
Attachments incorporated by reference :
1. May 10, 2022, Report to Council #22-595
Resolution/Use of City Electric Forces
Rev: 03-09-18
Becker, Hardy, Jain , Park , and Watanabe ,
and Mayor Gillmo r
None
Chahal
None ~(}
ATTEST:~~
NORA PIMENTEL , MMC
ASSISTANT CITY CLERK
CITY OF SANTA CLARA
City of Santa Clara
Agenda Report
22-595
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca .gov
@SantaClaraCity
Agenda Date: 5/10/2022
REPORT TO COUNCIL
SUBJECT
Action on a Resolution Authorizing the Use of City Electric Forces Along Magellan Avenue (Deferred from April 19, 2022)
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
Charter Section 1310 titled Contracts on Public Works states, in part, "that every contract involving an expenditure of more than one thousand dollars ($1,000) for the construction or improvement (excluding maintenance and repair) of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds shall be let to the lowest responsible bidder." The section further states that "the City Council may declare and determine that, in its opinion, the work in question may be performed better or more economically by the City with its own employees, and after the adoption of a resolution to this effect by at least four affirmative votes, it may proceed to have said work done in the manner stated, without further observance of the provisions of this section."
DISCUSSION
Staff believes that the work described below is best and most efficiently performed with City forces based upon the following factors: (1) the work is limited in size and scope; (2) City forces have knowledge and training in operating and maintaining the electric system that can be leveraged to more economically perform this work; and (3) bidding out the work and contracting with a private entity would not likely result in a lower overall cost or time savings. Therefore, staff recommends that the City Council make a finding that City forces can better perform the installation of the following electric facilities and approve the use of City forces.
Estimate Number:
Location:
Type of Service:
Description of Work:
Estimated Cost:
Appropriation:
Source of Revenue:
City of Santa Clara
37938
At various pole locations along Magellan Avenue
Capacity
Replacement of existing 8 poles with 7 qty of 55-ft poles and 1 qty of 50-ft pole on existing three phase 12KV line. Add new 6 spans of new 12 KV line with 3-397 AAC KCMIL overhead conductors above existing 12 KV line from pole 11 E01 to 1 0F05. Transfer other utilities including secondary electric and service drops from existing to new pole. Remove existing poles. Cleanup and restoration of site.
$97,719
Electric Utility Capital Fund (591) Project 2006 - Distribution Capital Maintenance and Betterments
Customer Service Charges
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22-595 Agenda Date: 5/10/2022
ENVIRONMENTAL REVIEW
The actions being considered are exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines sections 15302(c) (Class 2 - Replacement or Reconstruction) because it involves the replacement or reconstruction of existing utility systems and/or facilities involving negligible expansion of capacity, and 15303(d) (Class 3 - New Construction or Conversion of Small Structures), because they involve the construction of new electric utility extensions.
FISCAL IMPACT
The funds to support the staff time for work performed by SVP and related construction materials for the work detailed in this report, totaling $97,719 are included in the Transmission and Distribution Capital Maintenance and Betterments Capital improvement project in the Electric Utility Capital Fund for the Fiscal Year 2021/22 Capital Budget. All referenced work will be performed with City Electric Forces (SVP staff). Some work associated with encroachment permits may be performed by the Department of Public Works (DPW). DPW costs are recovered through payment of permit fees.
COORDINATION
This report has been coordinated with the Finance Department and City Attorney's Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City's website and in the City Clerk's Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting . A hard copy of any agenda report may be requested by contacting the City Clerk's Office at (408) 615-2220, email clerk@santaclaraca .gov <mailto :clerk@santaclaraca .gov> or at the public information desk at any City of Santa Clara public library .
RECOMMENDATION
Adopt a Resolution authorizing the use of City Electric Forces at various pole locations along Magellan Avenue.
Reviewed by: Manuel Pineda, Chief Electric Utility Officer Approved by: Rajeev Batra, City Manager
ATTACHMENTS
1. Resolution - Use of City Electric Forces
City of Santa Clara Page 2 of 2 Printed on 5/5/2022
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