1 Date: April 23, 2022
To: Jim Mercurio
Executive Vice President & General Manager
From: Julian Sakti
Director, Stadium Operations and Logistics
Subject: Authorization for Travel to Venue Operations and Security Conferences
Forty Niners Stadium Management Company LLC (Stadium Manager) requests approval from the Santa Clara Stadium Authority (SCSA) for representatives from various departments including Stadium Operations, Safety and Security, Guest Services, and Audio Visual to travel and attend operational and security conferences listed below. Attending these conferences to review and share best practices of all aspects of venue operation across the country is vital to staying relevant and on the cutting edge of new technologies and applications that can improve efficiency and overall stadium and event operations.
1. IIFX Conference
The Innovation Institute for Fan Experience will host an international conference, “Innovative Changes Driving the Fan Experience in the Sports & Entertainment Industry”, May 24-26, 2022, at Caesars Palace, Las Vegas. The focus of the conference is to explore ways to create conditions for success to help sports and entertainment organizations complete their mission, achieve their objectives, and build resilience by focusing on fan engagement and behavior, approaches to health, safety and security, post pandemic workforce, and businesses models. https://fancentric.iifx.org/
We are requesting authorization to incur charges up to $13,400 to cover registration fees and travel expenses for up to four Stadium Manager employees.
Dues and Subscriptions/Registration Fees: $2,800.00
Travel Costs (Hotel, Airfare, Meals): $10,600.00
Total: $13,400.00
The funds for the registration and travel expenses are in the FY 22/23 SCSA Budget, Security.
2 2. InfoComm
InfoComm is a conference/ trade show for Audio Video and other technical staff. This conference is an opportunity to see new products, attend specialized AV trainings, and grow professional networks. The conference is in Las Vegas on June 8-10, 2022. https://www.infocommshow.org/
We are requesting authorization to incur charges up to $9,800 to cover registration fees and travel expenses for up to four Stadium Manager employees.
Dues and Subscriptions/Registration Fees: 0
Travel Costs: $9,800.00
Total: $9,800.00
The funds for the registration and travel expenses are in the FY 22/23 SCSA Budget, Stadium Operations.
3. NCS4 Conference
The NCS⁴ (National Center for Spectator Sports Safety and Security) is hosting its annual National Sports Safety and Security Conference & Exhibition on June 28-30, 2022 to collaborate with safety and security professionals on current practices, technologies, products, services, and future strategies to safeguard assets and spectators.
The conference typically attracts more than 450 attendees each year. Participants include sports venue and event operators, managers, security and safety staff, first responders, guest services and law enforcement from professional sports and entertainment facilities, intercollegiate athletics, interscholastic athletics, and marathon and endurance events. https://ncs4.usm.edu/
We are requesting authorization to incur charges up to $11,600 to cover registration fees and travel expenses for up to four Stadium Manager employees.
Dues and Subscriptions/Registration Fees: $1,000.00
Travel Costs (Hotel, Airfare, Meals): $10,600.00
Total: $11,600.00
The funds for the registration and travel expenses are in the FY 22/23 SCSA Budget, Stadium Operations.
3 4. NCS4 Forum
The NCS⁴ hosts annual forums across the United States to address the key critical safety and security challenges facing industry professionals in their specific fields. The NCS⁴ recognizes the inherent need for providing effective safety and security measures for various types of sports and entertainment events. Venue and event management professionals face an ever- changing environment and unique challenges in implementing safety and security best practices.
Forums are hosted for the following industries: Professional, Intercollegiate, Interscholastic, Marathon and Endurance Events, and Entertainment Facilities. These forums bring industry professionals together to discuss industry-specific issues, challenges, lessons learned, and strategies to improve their safety and security posture. The NCS⁴ Best Practices Guides are produced in collaboration with these events and the stakeholders in attendance. The forum is expected to be held in February 2023 with exact date and location TBD. https://ncs4.usm.edu/
We are requesting authorization to incur charges up to $10,600 to cover registration fees and travel expenses for up to four Stadium Manager employees.
Dues and Subscriptions/Registration Fees: $0.00 (paid for above) Travel Costs (Hotel, Airfare, Meals): $10,600.00
Total: $10,600.00
The funds for the registration and travel expenses are in the FY 22/23 SCSA Budget, Stadium Operations.
5. NFL Guest Services and Security Conference
The 2022 NFL Guest Services and Facility Operations Workshop will be held in on May 10-11, 2022 in Washington D.C. The workshop features nine presentations and two interactive sessions developed by the Guest Services and Facility Operations Working Groups and hosted by the NFL Guest Services and Facility Operations Committee. The workshop is a terrific opportunity for personnel to share, learn, brainstorm, and collaborate with one another as we look back briefly at 2021 and enter the 2022 season event season.
The Security Conference will take place May 11- 13, 2022 and will be primarily focused on Stadium Security Best Practices and Guest Conduct Best Practices.
We are requesting authorization to incur charges up to $13,650 to cover registration fees and travel expenses for up to six Stadium Manager employees. Some will attend both conferences while others only the Guest Services portion.
Dues and Subscriptions/Registration Fees: 0
4 Travel Costs: $13,650.00
Total: $13,650.00
The funds for the registration and travel expenses are in the FY 22/23 SCSA Budget, Stadium Operations.
Submitted By: __________________________________ Date: ___________________ Julian Sakti, Director, Stadium Operations and Logistics
Approved By: ___________________________________ Date: ____________________ Jim Mercurio, Executive Vice President & General Manager