05/10/2022
**Revisions**
City of Santa Clara
Meeting Minutes
Council and Authorities Concurrent and
Special Stadium Authority Meeting
4:00 PM
- Added Items 22-680 and 22-681
Hybrid Meeting
Council ChambersNirtually
1500 Warburton Avenue
Santa Clara, CA 95050
-Updated Agenda to Reflect Recommendation Inadvertently Left off for Item 22-627 The City of Santa Clara will be conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). Pursuant to Government Code Section 54953(e) and City of Santa Clara Resolution 22-9067, Councilmembers may teleconference from remote locations and the City continues to provide methods for the public to participate remotely:
• Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306 or
o Phone: 1 (669) 900-6833
• Via the City's eComment (now available during the meeting) • Via email to [email protected]
As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City's YouTube channel or Facebook page.
NOTICE IS HEREBY GIVEN that, pursuant to the provIsIons of California Government Code §54956 ("The Brown Act") and Section 708 of the Santa Clara City Charter, the Chair calls for a Special Meeting of the Governing Board of the Stadium Authority, to commence and convene on May 10, 2022, at 4:00 p.m. for a Special Meeting to be held virtually, to consider the following matter(s) and to potentially take action with respect to them.
Closed Session - 4:00 PM I Study Session - 6:00 PM I Regular Meeting - 7:00 PM 4:00 PM CLOSED SESSION
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Call to Order in the Council Chambers
Roll Call
1.A
1.B
Mayor/Chair Gillmor called the meeting to order at 4:05 p.m.
Present: 6 - Council/Boardmember Kathy Watanabe, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park, Vice Mayor/Chair Suds Jain, Council/Boardmember Anthony Becker, and Mayor/ Chair Lisa M. Gillmor
Absent: 1 - Councilmember Raj Chahal
A motion was made by Council/Boardmember Becker, seconded by Councilmember Park, to excuse Council/Boardmember Chahal from the meeting.
Aye: 6 - Council/Boardmember Watanabe , Council/Boardmember Hardy, Council/Boardmember Park, Vice Mayor/Chair Jain, Council/ Boardmember Becker, and Mayor/Chair Gillmor
Absent: 1 - Council/Boardmember Chahal
22-658
22-644
Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representative: City Manager's designee
Employee Organization(s):
Unit #1-Santa Clara Firefighters Association, IAFF, Local 1171 Unit #2-Santa Clara Police Officer 's Association
Unit #3-IBEW Local 1245 (International Brotherhood of Electrical Workers) Unit #4-City of Santa Clara Professional Engineers
Units #5, 7 & 8-City of Santa Clara Employees Association Unit #6-AFSCME Local 101 (American Federation of State, County and Municipal Employees)
Unit #9-Miscellaneous Unclassified Management Employees Unit #9A-Unclassified Police Management Employees
Unit #9B-Unclassified Fire Management Employees
Unit #10-PSNSEA (Public Safety Non-Sworn Employees Association) Conference with Legal Counsel-Existing Litigation (SA)
Pursuant to Gov . Code§ 54956 .9(d)(1)
Jesse Scott, on behalf of himself and all others similarly situated v. Santa Clara Stadium Authority, Santa Clara County Superior Court Case No. 21CV386790
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1.C 22-645 Conference with Legal Counsel-Existing Litigation (CC, SARDA) Pursuant to Gov. Code§ 54956.9(d)(1)
County of Santa Clara, et al., v. City of San Jose, et al.
Santa Clara County Superior Court Master Case Number (consolidated) 1 05CV046005
05/10/2022
1.D 22-657 Public Employment Appointment (Government Code§§ 54957, 54954.5, subd. (e))
Title: City Manager
Public Comment
None.
Convene to Closed Session (Council Conference Room)
Council convened to Closed Session at 4:07 PM.
6:00 PM STUDY SESSION
Call to Order in the Council Chambers
Mayor Gillmor called the Study Session to order at 6: 19 PM.
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2. 22-149 Study Session - Santa Clara Valley Transportation Authority Presentation on the Architecture and Site Layout of the Proposed Santa Clara BART Station
Recommendation: There is no staff recommendation .
Director of Public Works Mobeck provide a brief overview of tonight's consideration and introduced Valley Transportation Authority (VTA) staff.
Takis Salpeas (VTA Chief BART Delivery Officer), Bernice Alaniz (VTA BART Silicon Valley Business Operations and
Communications Director), Peter Sokoloff (Partner at Foster+ Partners), Erica Roeks (VTA), Greg Thibaut (Deputy Project Manager/Engineer) and Sarah Hersom (Program Manager, Vice President at HNTB) gave a Powerpoint presentation .
Council comments and questions followed .
Takis Sal peas, Erica Roeks, Bernice Alaniz , Peter Sokoloff, Sarah Hersom, and Greg Thibaut addressed Council questions.
Public Speaker(s): John Urban
Jonathan E
Betsy Megas
Rob Mayer
Adrian Brandt
Patricia Leung
Council comments followed .
7:00 PM COUNCIL REGULAR/SPECIAL STADIUM AUTHORITY MEETING Call to Order
Mayor/Chair Gillmor called the Open Session to order at 7:40 PM.
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Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.
Council/Board member Hardy recited the Statement of Values.
Assistant City Clerk/Secretary Pimentel recited the AB23 Annoucement and Statement of Behavioral Standards.
Assistant City Clerk/Secretary Pimentel also noted that registered Lobbyists must identify themselves and whom they represent when speaking during a public meeting.
Mayor/Chair Gillmor requested a moment of silence to offer condolences to the friends and family of Norman Mineta (former San Jose Mayor, Congressional Representative for Santa Clara, and U.S. Secretary of Transportation).
Mayor/Chair Gillmor also noted that the City of Santa Clara will acknowledge the Asian Pacific Islander Heritage month at the next Council and Authorities Concurrent meeting.
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
Interim City Attorney Sanchez noted that there was no reportable action from Closed Session.
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
Mayor Gillmor noted that Item 3.B and 3.C will move up before Item 3.A.
Councilmember Becker requested Item 10 be heard after the Consent Calendar.
SPECIAL ORDER OF BUSINESS
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Meeting
3.B
3.C
22-544
22-545
Recognition of Outgoing Youth Commission Members FY2021/22 Mayor Gillmor introduced Jon Kawada (Youth Commission Staff Liaison) to recognize the seven outgoing Youth Commissioners:
Mitchell Blanda
Kaitlyn Butcher
Mitali Gaidhani
Rishith Gopisetti
Ahmad Ismail
Riya Mehta
Palak Parikh
Action on Appointment of Youth Commissioners for the FY2022/23 Term Recommendation: That Council take the following actions related to the FY2022/23 Youth Commission:
a) reappoint Aarva Gupta, Jasmine Kelly-Tanti, Khadeejah Khan, Malia Martin, Hiranya Parekh, Rajvi Khanjan Shroff, Samarth Suresh and Sarah Zuo as Youth Commissioners;
b) appoint Simren Garg, Fatimah Ismail, Ryan Kim, Kira Liang, Keith Maben, Samaria Mehta and Sudeepthi Ravipati as Youth Commissioners; and,
c) appoint Namita Gaidhani and Maryam Ismail as alternates to the Youth Commission .
Jon Kawada (Youth Commission Staff Liaison) gave a verbal report.
Council comments followed.
A motion was made by Councilmember Hardy, seconded by
Councilmember Becker, to approve the following actions related to the FY2022/23 Youth Commission: a) reappoint Aarva Gupta, Jasmine Kelly Tanti, Khadeejah Khan, Malia Martin, Hiranya Parekh, Rajvi Khanjan Shroff, Samarth Suresh and Sarah Zuo as Youth Commissioners; b) appoint Simren Garg, Fatimah Ismail, Ryan Kim, Kira Liang, Keith Maben, Samaria Mehta and Sudeepthi Ravipati as Youth Commissioners; and, c) appoint Namita Gaidhani and Maryam Ismail as alternates to the Youth Commission.
Aye: 6 - Councilmember Watanabe , Councilmember Hardy , Councilmember Park, Vice Mayor Jain, Councilmember Becker, and Mayor Gillmor Excused: 1 - Councilmember Chahal
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3.A 22-339 Proclamation of National Public Works Week 2022
3.D 22-563
Mayor Gillmor proclaimed National Public Works Week 2022.
Director of Public Works Mobeck accepted the Proclamation on behalf of the Public Works Department and expressed gratitude for the recognition and efforts of the staff.
Presentation by Senior Advisory Commission on the Upcoming "Be Strong, Live Long" 2022 Health & Wellness Fair
Senior Advisory Commission Chair McCauley gave a Powerpoint presentation on 2022 Be Strong, Live Long Health and Wellness fair.
City Manager Batra noted the following items are time sensitive and must be heard at this meeting: Item 5.F, 5.G, 5.1, 5.H, 5.L, 5.M, 5.0, 6.8 , 6.C,
6.D, 6.E, 7 and 8.
COUNCIL/STADIUM AUTHORITY CONSENT ITEMS DEFERRED FROM APRIL 19, 2022
PULLED FOR DISCUSSION
4.A 22-590 Action on 2022 Legislative Advocacy Positions (Deferred from April 19, 2022)
Recommendation: Alternative 1: Adopt the 2022 Legislative Advocacy Positions on Broadband, Cable Services , and Wireless Telecommunications Facilities; COVID-19 Legislation; Energy Legislation, Regulations and Issues; Housing; Human Resources and Public Sector Employment; Public Safety; Regional Issues and Collaboration; Sustainability and Environmental Protection; Transportation Issues ; and Water Supply and Conservation.
Vice Mayor Jain pulled this item for further discussion, noted that staff made subsequent corrections; therefore, no additional discussion needed.
A motion was made by Vice Mayor Jain, seconded by
Councilmember Hardy, to accept the report.
Aye: 6 - Councilmember Watanabe, Councilmember Hardy, Councilmember Park, Vice Mayor Jain, Councilmember Becker, and Mayor Gillmor Excused: 1 - Councilmember Chahal
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4.B Action on Request Submitted by Stadium Manager to Execute Second Amendment to Agreement with Bear Electrical Solutions Inc., for Levi's Naming Rights Existing Signage Lighting and Driver Repair CapEx Project and Agreements with HY Floor and Gameline Painting, Inc. for Club Space Flooring CapEx Project and Bear Insulation, Inc. for Stadium Insulation CapEx Project and Approve Related Budget Amendment
1. 22-596
City of Santa Clara
Request from Stadium Manager to Execute Second Amendment to Agreement with Bear Electrical Solutions Inc., for Levi's Naming Rights Existing Signage Lighting and Driver Repair CapEx Project and Agreements with HY Floor and Gameline Painting, Inc. for Club Space Flooring CapEx Project and Bear Insulation, Inc. for Stadium Insulation CapEx Project and Approve Related Budget Amendment
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2. 22-597
Recommendation:
City of Santa Clara
Report from the Stadium Authority for Action Regarding Stadium Manager's Request to Execute Second Amendment to Agreement with Bear Electrical Solutions, Inc. for Levi's Naming Rights Existing Signage Lighting and Driver Repair CapEx Project and Agreements with HY Floor and Gameline Painting, Inc. for Club Space Flooring CapEx Project and Bear Insulation, Inc. for Stadium Insulation CapEx Project and Approve Related Budget Amendment
1. Approve the Stadium Manager's request to execute an Amendment No. 2 to the agreement with Bear Electrical Solutions, Inc. to increase the not to exceed amount from $250,000 to $670,000 for the second year of the agreement term to cover the cost of the interim repairs (for a total not to exceed amount of $1.42 million over the initial three-year term), subject to budget appropriations for every contract year, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager;
2. Approve the Stadium Manager's request to execute a one-time agreement with HY Floor and Gameline Painting, Inc. for refinishing engineered hardwood flooring surfaces in both BNY Mellon East Club and BNY West Club at Levi's Stadium (Club Space Flooring CapEx Project) in the amount of $48,300; authorize the Executive Director to approve the execution of any and all documents associated with, and necessary for the award, completion, and acceptance of the project; authorize the Executive Director to approve the execution of change orders up to approximately 10% of the contract cost, or $4,830 , for a total not to exceed amount of $53,130; and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager ;
3. Approve a budget amendment to include the Stadium Insulation CapEx Project in the Stadium Authority FY 2022/23 CapEx Budget in the amount of $517,500 from Stadium Authority Capital Expense Reserve; and
4. Approve the Stadium Manager's request to execute a one-time agreement with Bear Insulation, Inc. to furnish and install new insulation sheeting at Levi's Stadium (Stadium Insulation CapEx Project) in the amount of $505,023; authorize the Executive Director to approve the execution of any and all documents associated with, and necessary for the award, completion, and acceptance of the project ; authorize the Executive Director to approve the execution of change orders up to $12,477, for a total not to exceed amount of $517,500; and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager.
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City of Santa Clara
Chair Gillmor pulled this item for further discussion.
Executive Director Batra addressed Board questions.
Jihad Beauchman (Executive Vice President, General Counsel, San Francisco 49ers) Powerpoint presentation.
A motion was made by Boardmember Watanabe, seconded by Chair Gillmor, to direct staff to get 3rd party independent evaluation for stadium signage maintenance, repair or replacement.
Board discussion followed.
Executive Director Batra addressed Board questions.
A substitute motion was made by Boardmember Hardy, seconded by Vice Chair Jain, to (1) approve the Stadium Manager's request to execute an Amendment No. 2 to the agreement with Bear Electrical Solutions, Inc. to increase the not to exceed amount from $250,000 to $670,000 for the second year of the agreement term to cover the cost of the interim repairs (for a total not to exceed amount of $1.42 million over the initial three-year term), subject to budget appropriations for every contract year, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; (2) approve the Stadium Manager's request to execute a one-time agreement with HY Floor and Gameline Painting, Inc. for refinishing engineered hardwood flooring surfaces in both BNY Mellon East Club and BNY West Club at Levi's Stadium (Club Space Flooring CapEx Project) in the amount of $48,300; authorize the Executive Director to approve the execution of any and all documents associated with, and necessary for the award, completion, and acceptance of the project; authorize the Executive Director to approve the execution of change orders up to approximately 10% of the contract cost, or $4,830, for a total not to exceed amount of $53,130; and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; (3) approve a budget amendment to include the Stadium Insulation CapEx Project in the Stadium Authority FY 2022/23 CapEx Budget in the amount of $517,500 from Stadium Authority Capital Expense Reserve; and (4) approve the Stadium Manager's request to execute a one-time agreement with Bear Insulation, Inc. to furnish and install new insulation sheeting at Levi's Stadium (Stadium Insulation CapEx Project) in the amount of $505,023; authorize the Executive Director to approve the execution of any and all documents
Council and Authorities Concurrent and
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associated with, and necessary for the award, completion, and acceptance of the project; authorize the Executive Director to approve the execution of change orders up to $12,477, for a total not to exceed amount of $517,500; and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager.
Board discussion followed.
Public Speaker(s): Susan Hinton (eComment)
Public Speaker (1)
A motion was made by Boardmember Hardy, seconded by Vice Chair Jain, to consider voting on the substitute motion.
Aye: 4 - Boardmember Hardy, Boardmember Park, Vice Chair Jain, and Boardmember Becker
Nay: 2 - Boardmember Watanabe, and Chair Gillmor
Excused: 1 - Boardmember Chahal
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A motion was made by Boardmember Hardy, seconded by Vice Chair Jain, to (1) approve the Stadium Manager's request to execute an Amendment No. 2 to the agreement with Bear Electrical Solutions, Inc. to increase the not to exceed amount from $250,000 to $670,000 for the second year of the agreement term to cover the cost of the interim repairs (for a total not to exceed amount of $1.42 million over the initial three-year term), subject to budget appropriations for every contract year, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; (2) approve the Stadium Manager's request to execute a one-time agreement with HY Floor and Gameline Painting, Inc. for refinishing engineered hardwood flooring surfaces in both BNY Mellon East Club and BNY West Club at Levi's Stadium (Club Space Flooring CapEx Project) in the amount of $48,300; authorize the Executive Director to approve the execution of any and all documents associated with, and necessary for the award, completion, and acceptance of the project; authorize the Executive Director to approve the execution of change orders up to approximately 10% of the contract cost, or $4,830, for a total not to exceed amount of $53,130; and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; (3) approve a budget amendment to include the Stadium Insulation CapEx Project in the Stadium Authority FY 2022/23 CapEx Budget in the amount of $517,500 from Stadium Authority Capital Expense Reserve; and (4) approve the Stadium Manager's request to execute a one-time agreement with Bear Insulation, Inc. to furnish and install new insulation sheeting at Levi's Stadium (Stadium Insulation CapEx Project) in the amount of $505,023; authorize the Executive Director to approve the execution of any and all documents associated with, and necessary for the award, completion, and acceptance of the project; authorize the Executive Director to approve the execution of change orders up to $12,477, for a total not to exceed amount of $517,500; and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager.
Aye: 4 - Boardmember Hardy,Boardmember Park, Vice Chair Jain, and Boardmember Becker
Nay: 2 - Boardmember Watanabe, and Chair Gillmor
Excused: 1 - Boardmember Chahal
05/10/2022
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A motion was made by Boardmember Hardy, seconded by
Boardmember Becker, to direct staff to conduct a review or replacement of the signage, and if needed, seek a third party evaluation.
Aye: 4 - Boardmember Hardy , Boardmember Park, Vice Chair Jain, and Boardmember Becker
Nay: 2 - Boardmember Watanabe, and Chair Gillmor
Excused: 1 - Boardmember Chahal
CONSENT CALENDAR
Council/Boardmember Watanabe pulled Items 6.01 ,6.D2 , 6.E1 and 6.E2 .
A motion was made by Council/Boardmember Becker, seconded by Vice Mayor/Chair Jain, to approve the Balance of the Consent Calendar (except Items 6.D1, 6D.2, 6.E1, and 6.E2).
Aye: 6 - Boardmember Watanabe, Boardmember Hardy, Board member Park, Vice Chair Jain, Boardmember Becker , and Chair Gillmor Excused: 1 - Boardmember Chahal
5.A 22-668 Action on February 15, 2022 Special Joint City Council and Santa Clara Valley Water District Meeting Minutes
Recommendation:
5.B 22-18
Approve the meeting minutes of February 15, 2022 Special Joint City Council and Santa Clara Valley Water District.
A motion was made by Councilmember Becker, seconded by Vice Mayor Jain, to approve staff recommendation.
Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:
City of Santa Clara
Parks & Recreation Commission - March 15, 2022
Cultural Commission - April 4, 2022
Board of Library Trustees - April 4, 2022
Board of Library Trustees - April 21, 2022
A motion was made by Councilmember Becker, seconded by Vice Mayor Jain, to approve staff recommendation.
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5.C
5.D
22-440 Action on Bills and Claims Report (CC, SCSA) for the period March 5, 2022 - April 1, 2022
Recommendation: Approve the list of Bills and Claims for March 5, 2022 - April 1, 2022. 22-474
A motion was made by Councilmember Becker, seconded by Vice Mayor Jain, to approve staff recommendation.
Action on an Agreement with Freedom Circle Venture Regarding Easements Related to the Great America Sign Located Immediately North of HWY 101, Between the San Tomas Expressway and Great America Parkway Exits
Recommendation: 1. Approve and authorize the City Manager to execute the Freedom Circle Venture Agreement Regarding Easements; and
2. Authorize the recordation of the Agreement.
A motion was made by Councilmember Becker, seconded by Vice Mayor Jain, to approve staff recommendation.
5.E 22-567 Update on a Potential Agreement for the Performance of Services with Wilson, Ihrig & Associates for Noise Monitoring Services at Vantage CA2 Data Center and Owens Corning Facility
Recommendation: Note and file this report.
City of Santa Clara
A motion was made by Councilmember Becker, seconded by Vice Mayor Jain, to approve staff recommendation.
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5.F 22-187 Action on Award of Contract for the Santa Clara School Access Improvements Project (CE 20-21-01) to Guerra Construction Group and Related Budget Amendment
Recommendation: 1. Award the Public Works Contract for the Santa Clara School Access Improvements Project (CE 20-21-01) to the lowest responsive and responsible bidder, Guerra Construction Group, in the amount of $2,025 ,116, and authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project;
2. Authorize the City Manager to execute change orders up to approximately 10 percent of the original contract price, or $202,512, for a total not to exceed amount of $2,227,628; and
3. Consistent with City Charter Section 1305, "At any meeting after the adoption of the budget , the City Council may amend or supplement the budget by motion adopted by the affirmative votes of at least five members so as to authorize the transfer of unused balances appropriated for one purpose to another purpose , or to appropriate available revenue not included in the budget, " approve the FY 2021/22 budget amendment in the Streets and Highways Capital Fund to decrease the Pedestrian and Bicycle Enhancement Facilities project by $71,000 and increase the Santa Clara School Access Improvements project by the same amount (majority affirmative Council votes required).
A motion was made by Councilmember Becker, seconded by Vice Mayor Jain, to approve staff recommendation.
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5.G 22-190
Recommendation:
City of Santa Clara
Action on Award of Contract for the 2022 Annual Street Maintenance and Rehabilitation Project (CE 21-22-02) to O'Grady Paving, Inc. and Related Budget Amendment
1. Award the Public Works Contract for the 2022 Annual Street Maintenance and Rehabilitation Project (CE 21-22-02) , to the lowest responsive and responsible bidder, O'Grady Paving, Inc., in the amount of $5,908,453 and authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project;
2. Authorize the City Manager to execute change orders up to approximately 10 percent of the original contract price, or $590,845, for a total project budget not to exceed amount of $6,499,298; and
3. Consistent with City Charter Section 1305, "At any meeting after the adoption of the budget, the City Council may amend or supplement the budget by motion adopted by the affirmative votes of at least five members so as to authorize the transfer of unused balances appropriated for one purpose to another purpose , or to appropriate available revenue not included in the budget," approve the following FY 2021/22 budget amendments:
A. In the Streets and Highways Capital Fund, recognize transfers of $108,130 from the Water Utility Fund and $62,840 from the Sewer Utility Fund, increase the estimate for Other Agencies Revenue in the amount of $874,347 for VTA Measure B, and increase the Annual Street Maintenance and Rehabilitation Program project by $1,045,317 (five affirmative Council votes required to appropriate additional revenue);
B. In the Water Utility Fund, increase the transfer to the Streets and Highways Capital Fund and reduce the unrestricted ending fund balance by $108,130 (five affirmative Council votes
required for the use of unused balances); and
C. In the Sewer Utility Fund, increase the transfer to the Streets and Highways Capital Fund and reduce the unrestricted ending fund balance by $62,840 . (five affirmative Council votes required for the use of unused balances).
A motion was made by Councilmember Becker, seconded by Vice Mayor Jain, to approve staff recommendation.
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5.H 22-555 Action on Amendment No. 1 to the Agreement for Design Professional Services with AECOM Technical Services, Inc. to Provide Program Management Services for Silicon Valley Power's System Capacity Expansion Program
5.1 Recommendation: 1. Authorize the City Manager to execute Amendment No.1 to the Agreement for Design Professional Services with AECOM Technical Services , Inc. to provide Program Management Services for Silicon Valley Power's System Capacity Expansion Program and increase the maximum compensation by $8,000,000, for a new not-to-exceed amount of $11,000,000, and extend the term of agreement through December 31, 2028, with up to three one-year options to renew;
22-192
2. Authorize the City Manager to make minor changes to the proposed Amendment No.1 subject to approval by City Attorney as to Form. and
3. Authorize the City Manager to negotiate and execute amendments to increase maximum compensation during the term of the agreement if the demand for services exceeds maximum compensation, subject to the appropriation of funds.
A motion was made by Councilmember Becker, seconded by Vice Mayor Jain, to approve staff recommendation.
Action on a Resolution Authorizing the Filing of an Application with the Metropolitan Transportation Commission for Allocation of Transportation Development Act Article 3, Pedestrian and Bicycle Project Funding for Fiscal Year 2022/23
Recommendation: Adopt a Resolution Authorizing the Filing of an Application with the Metropolitan Transportation Commission for Allocation of Transportation Development Act Article 3, Pedestrian and Bicycle Project Funding for Fiscal Year 2022/23.
A motion was made by Councilmember Becker, seconded by Vice Mayor Jain, to adopt Resolution No. 22-9085 authorizing the Filing of an Application with the Metropolitan Transportation Commission for Allocation of Transportation Development Act Article 3, Pedestrian and Bicycle Project Funding for Fiscal Year 2022/23.
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5.J 22-315 Action on Award of Purchase Orders for Citywide As-Needed Heating, Ventilation, and Air Conditioning Repairs , Maintenance, and Replacement Services
Recommendation: 1. Authorize the City Manager to execute Purchase Orders with A&B Mechanical , Inc., Acee! Air Systems , Inc., Thermal Mechanical, Inc. and Environmental Systems, Inc. for HVAC repair, maintenance, and replacement services for an initial one-year term, with maximum compensation not-to-exceed an aggregate amount of $134,000, subject to the appropriation of funds; and
2. Authorize the City Manager to exercise up to four one-year options to extend the term of the Purchase Orders, subject to the appropriat ion of funds .
A motion was made by Councilmember Becker, seconded by Vice Mayor Jain, to approve staff recommendation.
5.K 22-451 Action on Award of Purchase Order to Johnson Controls Fire Protection LP for Citywide Fire Alarm Maintenance, Inspection, Testing , and Repair Services
Recommendation: 1.Authorize the City Manager to execute a purchase order with Johnson Controls Fire Protection LP for citywide fire alarm maintenance , inspection , testing, and repair services for an initial one-year term with maximum compensation not-to-exceed $115,408 ;
City of Santa Clara
2. Author ize the City Manager to execute change orders for a not-to-exceed contingency amount of $23,000 in the event actual repairs exceeds the forecasted amount , subject to the appropriation of funds;
3. Authorize the City Manager to execute change orders or issue additional purchase order(s) with Johnson Controls fire Protection LP for additional sites that may be required, subject to the same terms and conditions and appropriation of funds; and
4. Authorize the City Manager to execute up to four one-year options to extend the purchase order after the initial term, subject to the appropriation of funds .
A motion was made by Councilmember Becker, seconded by Vice Mayor Jain, to approve staff recommendation.
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5.L 22-154 Action on a Resolution Authorizing the Use of City Electric Forces for New Dark Fiber Installations
Recommendation: Adopt a Resolution authoriz ing the use of City Electric Forces at 1889 Lawrence Expressway to 3411 Monroe Street, various locations throughout the City for the South Loop Reconfiguration Project , 6280 America Center Drive to 1350 Duane Avenue , and 545 Oakmead Parkway to 3050 Bowers Avenue.
A motion was made by Councilmember Becker, seconded by Vice Mayor Jain, to adopt Resolution No. 22-9086 authorizing the use of City Electric Forces at 1889 Lawrence Expressway to 3411 Monroe Street, various locations throughout the City for the South Loop Reconfiguration Project, 6280 America Center Drive to 1350 Duane Avenue, and 545 Oakmead Parkway to 3050 Bowers Avenue.
5.M 22-598 Action on a Resolution Extending AB 361 Implementation to Allow City Legislative Bodies to Hold Public Meetings Solely by Teleconference or Otherwise Electronically During the Governor's Proclaimed COVID State of Emergency
Recommendation: Adopt a Resolution finding the existence of the need to extend AB 361 implementation to allow the City's legislative bodies to hold public meetings solely by teleconference or otherwise electronically pursuant to AB 361 .
A motion was made by Councilmember Becker, seconded by Vice Mayor Jain, to adopt Resolution No. 22-9087 finding the existence of the need to extend AB 361 implementation to allow the City's legislative bodies to hold public meetings solely by teleconference or otherwise electronically pursuant to AB 361.
5.N 22-574 Action on Resolution to Oppose Initiative 21-0042A1 "The Taxpayer Protection and Government Accountability Act"
Recommendation: Adopt a Resolution opposing Initiative 21-0042A1 "The Taxpayer Protection and Government Accountability Act."
City of Santa Clara
A motion was made by Councilmember Becker, seconded by Vice Mayor Jain, to adopt Resolution No. 22-9088 opposing Initiative 21-0042A1 "The Taxpayer Protection and Government
Accountability Act."
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5.0 22-595 Action on a Resolution Authorizing the Use of City Electric Forces Along Magellan Avenue (Deferred from April 19, 2022)
Recommendation: Adopt a Resolution authorizing the use of City Electric Forces at various pole locations along Magellan Avenue .
A motion was made by Councilmember Becker, seconded by Vice Mayor Jain, to adopt a Resolution No. 22-9089 authorizing the use of City Electric Forces at various pole locations along Magellan Avenue.
SANTA CLARA STADIUM AUTHORITY CONSENT CALENDAR
6.A Action on Request Submitted by the Stadium Manager for Reimbursement for Costs Related to Emergency Recycled Water Line Repairs
1. 2.
22-573
22-486
Request from the Stadium Manager for Reimbursement for Costs Related to Emergency Recycled Water Line Repairs
Report from the Stadium Authority for Action on the Stadium Manager's Request for Reimbursement for Costs Related to Emergency Recycled Water Line Repairs and Approve Related Budget Amendment Recommendation: 1. Approve a budget amendment to include the Emergency Recycled Water Line Repair Project in the Stadium Authority FY 2022/23 CapEx Budget in the amount of $217,004 from the Stadium Authority Capital Expense Reserve; and
2. Approve the Stadium Manager's request for reimbursement of costs, in the amount of $217,004, for the recycled water line repairs that were completed in 2020.
A motion was made by Boardmember Becker, seconded by Vice Chair Jain, to approve staff recommendation.
6.B Action on Request Submitted by the Stadium Manager to Utilize Cooperative Agreements to Leverage Discounted Pricing through Amazon.com LLC and B&H Foto and Electronics dba B&H and Award Purchase Orders to Advance Stores Company, Inc., AutoZone Parts, Inc, CDW Government LLC, Cintas Corporation, Fastenal Company, Grainger Industrial Supply, Home Depot U.S.A., Inc, and Midwest Motor Supply Company dba Kimball Midwest Operational Goods at Levi's Stadium
1. 22-624
City of Santa Clara
Request from the Stadium Manager to Utilize Cooperative Agreements to Leverage Discounted Pricing through Amazon.com LLC and B&H Foto and Electronics dba B&H and Award Purchase Orders to Advance Stores Company, Inc., AutoZone Parts, Inc, CDW Government LLC, Cintas Corporation, Fastenal Company, Grainger Industrial Supply, Home Depot U.S.A., Inc, and Midwest Motor Supply Company dba Kimball Midwest for Operational Needs at Levi's Stadium
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2. 22-627
Recommendation :
City of Santa Clara
Report from the Stadium Authority for Action on Stadium Manager 's Request to Utilize Cooperative Agreements to Leverage Discounted Pricing through Amazon.com LLC and B&H Foto and Electronics dba B&H and Award Purchase Orders to Advance Stores Company, Inc., AutoZone Parts, Inc., CDW Government LLC, Cintas Corporation, Fastenal Company, Grainger Industrial Supply, Home Depot U.S.A., Inc., and Midwest Motor Supply Company dba Kimball Midwest for Operational Needs at Levi's Stadium
1. Approve the Stadium Manager's request to utilize referenced cooperative agreement to award a purchase order to Advance Stores to procure automot ive parts, accessories and related supplies from May 1, 2022 through March 31, 2023 in an amount not to exceed $25,000 , and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager;
2. Approve the Stadium Manager's request to utilize referenced cooperative agreements to leverage discounted pricing on Amazon 's online marketplace to procure supplies, equipment and goods from May 1, 2022 through March 31 , 2023 in an amount not to exceed $250,000, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager;
3. Approve the Stadium Manager's request to utilize referenced cooperative agreement to award a purchase order to with AutoZone to procure automotive parts and related supplies from May 1, 2022 through March 31 , 2023 in an amount not to exceed $10,000 , and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager;
4. Approve the Stadium Manager's request to utilize referenced cooperative agreements to leverage discounted pricing on B&H's online marketplace to procure audio visual products and accessories from May 1, 2022 through March 31, 2023 in an amount not to exceed $50,000, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager;
5. Approve the Stadium Manager's request to utilize referenced cooperative agreement to award a purchase order to CDW
Government LLC for information technology solutions related to hardware , software, computer equipment, peripherals and accessories from May 1, 2022 through February 28, 2023 in an amount not to exceed $100,000 , and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices
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City of Santa Clara
and supporting documentation from the Stadium Manager;
6. Approve the Stadium Manager's request to utilize referenced cooperative agreement to award a purchase order to Cintas Corporation for purchase of uniforms, brand name apparel, safety footwear, promotional products, facility products, and first aid and supplies from May 1, 2022 through March 31, 2023 in an amount not to exceed $250,000, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager;
7. Approve the Stadium Manager's Request to utilize referenced cooperative agreement to award a purchase order to Fastenal Company for MRO supplies, industrial supplies and related products from May 1, 2022 through March 31, 2023 in an amount not to exceed $50,000, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager;
8. Approve the Stadium Manager's request to utilize referenced cooperative agreement to award a purchase order to Grainger Industrial Supply for MRO supplies, industrial supplies and related products from May 1, 2022 through March 31, 2023 in an amount not to exceed $200,000, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager;
9. Approve the Stadium Manager's request to utilize referenced cooperative agreement to award a purchase order to Home Depot U.S.A., Inc. for MRO supplies, industrial supplies and related products from May 1, 2022 through March 31, 2023 in an amount not to exceed $50,000, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; and
10. Approve the Stadium Manager's request to utilize referenced cooperative agreement to award a purchase order to Kimball Midwest for MRO supplies, industrial supplies and related products and services from May 1, 2022 through March 31, 2023 in an amount not to exceed $50,000, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager.
A motion was made by Boardmember Becker, seconded
by Vice Chair Jain to approve staff recommendation.
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6.C Action on Request from the Stadium Manager to Award Purchase Orders to Hands Helping Hearts for CPR and First Aid Training and Valley Transportation Authority (VTA) for Construction Access Permit and Related Training; and Authorize Purchases from Pixit for Lost and Found Claims Management Software Subscriptions, IPROVIT for Background Checks Related to VTA Permit, and National Center for Spectator Sports Safety and Security for Annual Membership Renewal
1. 22-628
City of Santa Clara
Request from the Stadium Manager to Award Purchase Orders to Hands Helping Hearts for CPR and First Aid Training and Valley Transportation Authority (VTA) for Construction Access Permit and Related Training; and Authorize Purchases from Pixit for .Lost and Found Claims Management Software Subscriptions, IPROVIT for Background Checks Related to VTA Permit, and National Center for Spectator Sports Safety and Security for Annual Membership Renewal
Council and Authorities Concurrent
and Special Stadium Authority Meeting
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2. 22-629
Recommendation:
Report from the Stadium Authority for Action on Stadium Manager's Request to Award Purchase Orders to Hands Helping Hearts for CPR and First Aid Training and Valley Transportation Authority (VT A) for Construction Access Permit and Related Training; and Approve Purchases from Pixit for Lost and Found Claims Management Software Subscriptions, IPROVIT for Background Checks Related to VTA Permit, and National Center for Spectator Sports Safety and Security for Annual Membership Renewal
1. Approve the Stadium Manager's request to award a purchase order to Hands Helping Hearts for CPR and first aid training for a three-year term and in the amount of $5,408, subject to future budget appropriations, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager;
2. Approve the Stadium Manager 's request to purchase an annual lost and found claims management software subscription for three users from Pixit in the amount of $684, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager;
3. Approve the Stadium Manager's request to award a purchase order to VT A for a Construction Access Permit and related training for Stadium Manager staff in the amount of $4,750 , and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager;
4. Approve the Stadium Manager's request to purchase background screening for the VT A Construction Access Permit and shipping for badges from IPROVIT in the amount of $1,000, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; and
5. Approve the Stadium Manager's request to purchase an annual membership renewal from the National Center for Spectator Sports Safety and Security in the amount of $595, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager .
A motion was made by Boardmember Becker, seconded
by Vice Chair Jain, to approve staff recommendation.
WRITTEN PETITION (COUNCIL POLICY 030) REQUESTS SUBMITTED BY THE
PUBLIC/COUNCIL
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10. 22-569 Action on a Council Written Request (Council Policy 030) Submitted by Vice Mayor Jain Requesting to Place an Agenda Item at a Future Council Meeting to Discuss Whether SBL Contracts Should be Sold on Extra Field Seats
Recommendation: Staff makes no recommendation .
Vice Chair Jain gave a verbal report on his Written Petition to discuss on a future agenda to whether SBL Contracts should be sold on Extra Field Seats.
Board comments and questions followed.
Executive Director Batra addressed Board questions.
A motion was made by Boardmember Becker, seconded by
Boardmember Hardy, to agendize the Written Petition to discuss whether SBL Contracts should be sold on Extra Field seats to a future agenda.
Aye: 6 - Boardmember Watanabe, Boardmember Hardy, Board member Park, Vice Chair Jain, Boardmember Becker, and Chair Gillmor Excused: 1 - Boardmember Chahal
PUBLIC PRESENTATIONS
Public Speaker expressed gratitude for the Council and City Manager Batra for assisting Bargaining Unit No. 6 to reach a fair and equitable contract.
Public Speaker (eComment) expressed comments of concern regarding public comments for other public members .
Susan Hinton (eComment) expressed comments that her comments are those of her own.
PUBLIC HEARING/GENERAL BUSINESS
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7. 22-383 Public Hearing: FY22/23 Annual Action Plan (FINAL) for the Use of Federal Housing and Urban Development Grant Funds
Recommendation: Approve the 2022-2023 Annual Action Plan, and direct staff to incorporate all public comment prior to submission to HUD.
Director of Community Development Crabtree introduced Housing & Community Services Manager Marcus who gave a Powerpoint presentation .
Public Speaker(s): Silvia
Jordan Dancer
Sheri Burns
Katie Fantin
Georgia Bacil
Council comments and questions followed.
Housing & Community Services Manager Marcus addressed Council questions.
Public Speaker(s): Pilar Furlong (eComment)
A motion was made by Councilmember Becker, seconded by Vice Mayor Jain, to close the Public Hearing.
Aye: 6 - Councilmember Watanabe , Councilmember Hardy, Councilmember Park, Vice Mayor Jain, Councilmember Becker, and Mayor Gillmor Excused: 1 - Councilmember Chahal
A motion was made by Vice Mayor Jain, seconded by
Councilmember Becker, to approve the FY 2022-2023 Annual Action Plan, and direct staff to incorporate all public comment prior to submission to HUD.
Aye: 6 - Councilmember Watanabe, Councilmember Hardy, Councilmember Park, Vice Mayor Jain, Councilmember Becker, and Mayor Gillmor Excused: 1 - Councilmember Chahal
City of Santa Clara
Mayor Gillmor called for a recess at 9:35 PM and reconvened the meeting at 9:41 PM.
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8. 22-411 Action on a Vesting Tentative Subdiv ision Map for 1530-1540 Pomeroy Avenue
Recommendation: Adopt a resolution to approve the Vesting Tentative Subdivision Map to subdivide the two residential parcels into eight condominium lots and a common parcel at the property located at 1530 and 1540 Pomeroy Avenue .
Interim City Attorney Sanchez noted the following in light of recent changes in state law to advance housing opportunities and the fact that the city discretion in this matter is limited:
- The City cannot take action to reduce the number of housing units or require a rezone.
- To deny the project the City would have to find specific adverse impact on public health and safety.
Council comments and questions followed .
Interim City Attorney Sanchez addressed Council questions.
Director of Community Development Crabtree gave a Powerpoint presentation .
Council comments and questions followed.
Director of Community Development Crabtree addressed Council questions.
Ridgecrest Group, Inc. (Applicant) representative provided verbal comments.
Public Speaker(s): Public Speaker (1)
John Lesnick
Bryan Wenter
Council comments and questions followed.
Interim City Attorney Sanchez addressed Council questions .
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to adopt Resolution No.22-9090 to approve the Vesting Tentative Subdivision Map to subdivide the two residential parcels into eight condominium lots and a common parcel atthe property located at 1530 and 1540 Pomeroy Avenue.
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9. Aye: 4 - Councilmember Hardy, Vice Mayor Jain, Councilmember Becker, and Mayor Gillmor
Nay: 1 - Councilmember Watanabe
Excused: 1 - Councilmember Chahal
Abstained: 1 - Councilmember Park
22-550 Action on Amendment to Covenants, Conditions, and Restrictions for Casa del Rey Homeowner Association Located at 1303 Karmen Court Recommendation: 1. Inform the Casa del Rey Homeowner Association that revisions consistent with the CAO's direction will be required before the Council will consider the approval of the revised CC&Rs, consistent with established practice.
Director of Community Development Crabtree and Interim City Attorney Sanchez gave a Powerpoint presentation .
Council comments and questions followed .
Interim City Attorney Sanchez addressed Council questions .
A motion was made by Councilmember Becker, seconded by Mayor Gillmor, to inform the Casa del Rey Homeowners Association that revisions consistent with the CAO's direction will be required before the Council will consider the approval of the revised CC&Rs, consistent with established practice.
Aye: 6 - Councilmember Watanabe, Councilmember Hardy, Councilmember Park, Vice Mayor Jain, Councilmember Becker, and Mayor Gillmor Excused: 1 - Councilmember Chahal
CONSENT ITEMS PULLED FOR DISCUSSION
6.D Action on Request Submitted by the Stadium Manager to Authorize Service Award Purchases for Annual Employee Recognition Event, the Jim Wyatt Award Ceremony
1. 22-642
City of Santa Clara
Request from the Stadium Manager to Authorize Service Award Purchases for Annual Employee Recognition Event, the Jim Wyatt Award Ceremony
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Special Stadium Authority Meeting
Meeting Minutes
2. 22-648 Report from the Stadium Authority for Action on Stadium Manager's Request to Authorize Service Award Purchases for Annual Employee Recognition Event, the Jim Wyatt Awards Ceremony
05/10/2022
Recommendation: 1. Approve the Stadium Manager's request to purchase described service award items in an amount not to exceed $13,500 for the Jim Wyatt Awards Ceremony to recognize Levi's Stadium Playmakers who staff NFL and Non-Event events, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager.
Boardmember Watanabe requested to pull this item for further clarification.
Executive Director Batra addressed Board questions .
Board comments and questions followed.
Public Speaker(s): Susan Hinton (eComment)
A motion was made by Board member Watanabe, seconded by Chair Gillmor, to deny the request from the Stadium Manager requesting to purchase described service award items in an amount not to exceed $13,500 for the Jim Wyatt Awards Ceremony to recognize Levi's Stadium Playmakers who staff NFL and Non NFL events, and deny the authorization for the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager.
Aye: 4 - Boardmember Watanabe, Boardmember Hardy, Boardmember Becker, and Chair Gillmor
Nay: 2 - Boardmember Park, and Vice Chair Jain
Excused: 1 - Boardmember Chahal
6.E Action on Request Submitted by the Stadium Manager to Incur Charges for the May 24-26, 2022 Innovative Institute for Fan Experience Conference in Las Vegas, NV, June 8-10, 2022 lnfoComm Conference in Las Vegas, NV, June 28-30, 2022 National Center for Spectator Sports Safety and Security Conference in Orlando, FL, February 2023 National Center for Spectator Sports Safety and Security Forum, and May 10-13, 2022 National Football League Guest Services and Facility Operations Workshop and Security Conference in Washington, D.C.
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1. 22-680
City of Santa Clara
Request from the Stadium Manager to Incur Charges for the May 24-26, 2022 Innovative Institute for Fan Experience Conference in Las Vegas, NV, June 8-10, 2022 lnfoComm Conference in Las Vegas, NV, June 28-30, 2022 National Center for Spectator Sports Safety and Security Conference in Orlando , FL, February 2023 National Center for Spectator Sports Safety and Security Forum (Location to be Determined), and May 10-13, 2022 National Football League Guest Services and Facility Operations Workshop and Security Conference in Washington , D.C.
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and Special Stadium Authority Meeting
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2. 22-681 Report from the Stadium Authority for Action on Request from Stadium Manager to Incur Charges for the May 24-26, 2022 Innovative Institute for Fan Experience Conference in Las Vegas, NV, June 8-10, 2022 lnfoComm Conference in Las Vegas, NV, June 28-30, 2022 National Center for Spectator Sports Safety and Security Conference in Orlando, FL, February 2023 National Center for Spectator Sports Safety and Security Forum (Location to be Determined), and May 10-13, 2022 National Football League Guest Services and Facility Operations Workshop and Security Conference in Washington, D.C.
Recommendation: 1. Approve the Stadium Manager's request to incur charges up to $13,400 for the May 24-26, 2022 IIFX Conference in Las Vegas, NV to cover registration fees and travel costs, not including any potential alcohol expenses, for up to four Stadium Manager employees , and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager;
2. Approve the Stadium Manager 's request to incur charges up to $9,800 for the June 8-10, 2022 lnfoComm Conference in Las Vegas , NV to cover travel costs, not including any potential alcohol expenses, for up to four Stadium Manager employees, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager;
3. Approve the Stadium Manager 's request to incur charges up to $11,600 for the June 28-30, 2022 National Center for Spectator Sports Safety and Security Conference in Orlando, FL to cover registration fees and travel costs, not including any potential alcohol expenses, for up to four Stadium Manager employees, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager;
4. Approve the Stadium Manager's request to incur charges up to $10,600 for the February 2023 National Center for Spectator Sports Safety and Security Forum (location to be determined) to cover travel costs, not including any potential alcohol expenses, for up to four Stadium Manager employees, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; and
5. Approve the Stadium Manager's request to incur charges up to $13,650 for the May 10-13, 2022 NFL Guest Services and Facility Operations Workshop and Security Conference in Washington , D.C. to cover travel costs, not including any potential alcohol expenses, for up 1 to six Stadium Manager employees , and authorize the Executive Director to approve and process the reimbursement of such costs upon City of Santa Clara Page 31 Printed on 07/24/2022
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receiving final invoices and supporting documentation from the Stadium Manager.
Board member Watanabe requested to pull this item for further discussion.
Board comments and questions followed.
Boardmember Becker requested that the Board receive full reports from the Stadium Management Company following these conferences.
A motion was made by Boardmember Becker, seconded by Vice Chair Jain, to (1) approve the Stadium Manager's request to incur charges up to $13,400 for the May 24-26, 2022 IIFX Conference in Las Vegas, NV to cover registration fees and travel costs, not including any potential alcohol expenses, for up to four Stadium Manager employees, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; (2) approve the Stadium Manager's request to incur charges up to $9,800 for the June 8-10, 2022 lnfoComm Conference in Las Vegas, NV to cover travel costs, not including any potential alcohol expenses, for up to four Stadium Manager employees, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; (3) approve the Stadium Manager's request to incur charges up to $11,600 for the June 28-30, 2022 National Center for Spectator Sports Safety and Security Conference in Orlando, FL to cover registration fees and travel costs, not including any potential alcohol expenses, for up to four Stadium Manager employees, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; (4) approve the Stadium Manager's request to incur charges up to $10,600 for the February 2023 National Center for Spectator Sports Safety and Security Forum (location to be determined) to cover travel costs, not including any potential alcohol expenses, for up to four Stadium Manager employees, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager; and (5) approve the Stadium Manager's request to incur
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charges up to $13,650 for the May 10-13, 2022 NFL Guest Services and Facility Operations Workshop and Security Conference in Washington, D.C. to cover travel costs, not including any potential alcohol expenses, for up to six Stadium Manager employees, and authorize the Executive Director to approve and process the reimbursement of such costs upon receiving final invoices and supporting documentation from the Stadium Manager.
Aye: 4 - Boardmember Hardy, Boardmember Park, Vice Chair Jain, and Boardmember Becker
Nay: 2 - Board member Watanabe, and Chair Gillmor
Excused: 1 - Boardmember Chahal
REPORTS OF MEMBERS AND SPECIAL COMMITTEES
Councilmember Becker reported on his trip to the Loyalton Ranch on April 26, 2022 and expressed gratitude staff members Alan Kurotori and Joseph Bruzzone for driving him up to the Ranch.
Councilmember Becker also expressed gratitude to City employees for Public Works Week.
Councilmember Watanabe reported on her attendance at the Northern California Power Agency Federal Policy conference in Washington D.C, and expressed gratitude to all representatives advocating for the Cities.
Vice Mayor Jain reported on his attendance at the Northern California Power Agency Federal Policy conference and noted the different asks that would impact the City of Santa Clara.
Councilmember Hardy reported on her trip to the Loyalton Ranch and will provide photos to the City Clerk's Office.
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
ADJOURNMENT
City of Santa Clara
None.
The meeting was adjourned at 11 :30 PM in memory of Anna M Talia (Santa Clara Resident), Linda Darnell Nobile (Santa Clara Resident), and Pat Giroux (former President of the Millikin Elementary School PTA).
A motion was made by Council/Boardmember Becker, seconded by Vice Mayor/Chair Jain, to adjourn the meeting.
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Aye: 6 - Council/Boardmember Watanabe, Council/Boardmember Hardy, Council/Boardmember Park, Vice Mayor/Chair Jain, Council/ Boardmember Becker, and Mayor/Chair Gillmor
Excused: 1 - Council/Boardmember Chahal
05/10/2022
22-751
22-675
Moment of Silence - May 10, 2022 Council Meeting Post Meeting Material Update on City Council and Stadium Authority Staff Referrals 22-673 Tentative Meeting Agenda Calendar (TMAC)
The next special scheduled meeting is on Monday, May 16, 2022 in the City Hall Council Chambers.
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The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting . In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies .
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND : City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA) ; Bayshore North Project Enhancement Authority (BNPEA) ; Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City's website and in the City Clerk's Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting . A hard copy of any agenda report may be requested by contacting the City Clerk's Office at (408) 615-2220 , email [email protected] <mailto:[email protected] > or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted , the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities , and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally , upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing , or vision impairments so they can participate equally in the City's programs, services, and activities . The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities .
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk's Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials .
Individuals who require an auxiliary aid or service for effective communication , or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City's ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event. vJ:l:J2~
Assistant City Clerk/Secretary
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