City of Santa Clara
Meeting Agenda
Council and Authorities Concurrent Meeting
Hybrid Meeting
Council Chambers/Virtually
1500 Warburton Avenue
Santa Clara, CA 95050
4:00 PMTuesday, May 24, 2022
The City of Santa Clara will be conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). Pursuant to Government Code Section 54953(e) and City of Santa Clara Resolution 22-9087, Councilmembers may teleconference from remote locations and the City continues to provide methods for the public to participate remotely:
• Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306 or
o Phone: 1(669) 900-6833
• Via the City’s eComment (now available during the meeting) • Via email to [email protected]
As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.
Closed Session - 4:00 PM | Study Session - 6:00 PM | Regular Meeting - 7:00 PM 4:00 PM CLOSED SESSION
Call to Order in the Council Chambers
Roll Call
Council and Authorities Concurrent
Meeting
Meeting Agenda May 24, 2022
1.A Conference with Labor Negotiators (CC)
Pursuant to Gov. Code § 54957.6
City representative: City Manager’s designee
Employee Organization(s):
Unit #1-Santa Clara Firefighters Association, IAFF, Local 1171 Unit #2-Santa Clara Police Officer’s Association
Unit #3-IBEW Local 1245 (International Brotherhood of
Electrical Workers)
Unit #4-City of Santa Clara Professional Engineers
Units #5, 7 & 8-City of Santa Clara Employees Association Unit # 6-AFSCME Local 101 (American Federation of State, County and Municipal Employees)
Unit #9-Miscellaneous Unclassified Management Employees Unit #9A-Unclassified Police Management Employees
Unit #9B-Unclassified Fire Management Employees
Unit # 10-PSNSEA (Public Safety Non -Sworn Employees
Association)
22-725
1.B Conference with Legal Counsel-Anticipated Litigation (SA) Pursuant to Gov. Code § 54956.9(d)(4) - Initiation of litigation Number of potential cases: 1
22-543
1.C Conference with Legal Counsel-Anticipated Litigation (CC) Pursuant to Gov. Code § 54956.9(d)(2) - Exposure to litigation Number of potential cases: 1
Facts and Circumstances: Pursuant to Gov. Code § 54956.9(e) (1) - Not disclosed on agenda
22-631
1.D Conference with Legal Counsel-Existing Litigation (CC) Pursuant to Gov. Code § 54956.9(d)(1)
Voluntary Petitions for Filing of Chapter 11 Bankruptcy, PG&E Corporation, Debtor, and Pacific Gas and Electric Company, Debtor, United States Bankruptcy Court, Northern District of California, San Francisco Division, jointly administered under No. 19-30088
22-724
Public Comment
The public may provide comments regarding the Closed Session item (s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.
Council and Authorities Concurrent
Meeting
Meeting Agenda May 24, 2022
Convene to Closed Session (Council Conference Room)
6:00 PM STUDY SESSION
Call to Order in the Council Chambers
2. Study Session: Review of the Proposed FY 2022/23 & FY 2023/24 Biennial Capital Improvement Program Budget and FY 2022/23 Operating Budget Changes
22-100
Review and provide input on the Proposed FY
2022/23 & FY 2023/24 Biennial Capital Improvement
Program Budget and FY 2022/23 Operating Budget
Changes.
Recommendation:
7:00 PM JOINT COUNCIL/STADIUM REGULAR MEETING
*Open Session to begin at 7:00 PM or shortly thereafter Call to Order
Call to Order in the Council Chambers (Open to the Public) Pledge of Allegiance and Statement of Values
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
SPECIAL ORDER OF BUSINESS
3. Proclaim May 2022 as Asian American and Pacific Islander Heritage Month
22-430
CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]
4.A Board, Commissions and Committee Minutes22-19
Note and file the Minutes of:
Historical and Landmarks Commission - March 3,
2022
Youth Commission (Special Meeting) - April 5, 2022
Parks & Recreation Commission - April 19, 2022
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda May 24, 2022
4.B Action on Monthly Financial Status and Investment Reports for February and March 2022 and Approve the Related Budget
Amendments
22-512
1. Note and file the Monthly Financial Status and
Investment Reports for February and March
2022 as presented; and
2. Approve the Related Budget Amendments in
various funds requiring five affirmative votes
of at least five members as noted for each
individual item in Attachment 5.
Recommendation:
4.C Action on a Revenue Agreement with the County of Santa Clara for the Santa Clara Intensive Case Management and Homeless Prevention Program
22-535
Approve and authorize the City Manager to execute a
Revenue Agreement with the County of Santa Clara
for the Santa Clara Intensive Case Management and
Homeless Prevention Program for two years not to
exceed $350,000.
Recommendation:
4.D Action on Agreement with TruePoint Solutions, LLC for Professional Services to Support the Accela Permitting System 22-568
1. Authorize the City Manager to execute a Master
Agreement with TruePoint Solutions, LLC to provide
software support services for the Accela Permitting
System, for a two-year term beginning on July 1, 2022
and ending on June 30, 2024, with maximum
compensation not to exceed $1,086,000, subject to
the appropriation of funds; and
2. Authorize the City Manager to extend the Master
Agreement one additional year through June 30,
2025, subject to the appropriation of funds.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda May 24, 2022
4.E Action on Award of Contract for the Montague Park
Rehabilitation Project (CE 19-20-04) to Robert A Bothman Construction and Related Budget Amendment
22-115
1. Award the Public Works Contract for the Montague
Park Rehabilitation Project (CE 19-20-04) to the
lowest responsive and responsible bidder, Robert A
Bothman Construction, in the amount of $5,634,785
and authorize the City Manager or Designee to
execute any and all documents associated with, and
necessary for the award, completion, and acceptance
of this Project;
2. Authorize the City Manager or Designee to execute
change orders up to approximately 10 percent of the
original contract price, or $563,479, for a total not to exceed amount of $6,198,264; and
3. Approve the following FY 2021/22 budget
amendment to increase the Montague Park
Enhancement project appropriation by $3,003,540
(from $3,892,940 to $6,896,480) and decrease the
Parks and Recreation Capital Fund Mitigation Fee
Act fund balance by the same amount (five
affirmative Council votes required for the use of
unused balances).
Recommendation:
4.F Action on Amendment No. 3 to the Agreement with HouseKeys Inc. for Administration Services for the City ’s Affordable Rental Program
22-488
1. Authorize the City Manager to execute Amendment
No. 3 to the Agreement with HouseKeys Inc. for
Administration Services for the City’s Affordable
Rental Program to increase the amount of the
agreement by $332,000 and to extend the term of the
agreement through June 30, 2024 for a revised
not-to-exceed maximum compensation of $875,000,
subject to the appropriation of funds; and
2. Authorize the City Manager to execute all related
documents for the provision of administrative services
for the Affordable Rental Program.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda May 24, 2022
4.G Action on a Request for a Special Permit to Allow a Temporary Storage Tent at 2401 Agnew Road (Great America Theme Park ) from June 29, 2022 through August 20, 2022
22-576
Approve the request of a Special Permit to allow a
temporary storage tent at 2401 Agnew Road (Great
America Theme Park) from June 29, 2022 through
August 20, 2022, subject to conditions.
Recommendation:
4.H Action on Appointing a City of Santa Clara Bicycle Pedestrian Advisory Committee Member to Serve as the City ’s
Representative on the Santa Clara Valley Transportation Authority Bicycle Pedestrian Advisory Committee
22-481
Appoint the City of Santa Clara Bicycle Pedestrian
Advisory Committee member Betsy Megas to serve
as the City’s representative on the Santa Clara Valley
Transportation Authority Bicycle Pedestrian Advisory
Committee.
Recommendation:
4.I Adopt a Resolution to: 1) Modify Parking Regulations on Bassett Street for purposes of installing a Class II Bikeway; and 2) Delegate authority to the City Manager or designee to revise parking regulations on Bassett Street between Chestnut Street and George Street as necessary to accommodate Class II
Bicycle Lanes
22-254
Adopt a resolution to: 1) Modify certain parking
regulations on Bassett Street; and 2) Delegate
authority to the City Manager or designee to revise
parking regulations on Bassett Street between
Chestnut Street and George Street as necessary to
accommodate Class II Bicycle Lanes.
Recommendation:
4.J Action on Modifications to P&P 049 Community Grant Policy22-1496 Alternatives 1: Approve Amended Council Policy 049
(“Community Grant Policy”).
Recommendation:
4.K Action on a Resolution to Adopt a List of Projects Funded by Senate Bill 1, The Road Repair and Accountability Act, for Fiscal Year 2022-23
22-188
Adopt a Resolution to Adopt a List of Projects Funded
by Senate Bill 1, The Road Repair and Accountability
Act, for Fiscal Year 2022-23.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda May 24, 2022
4.L Action on a Resolution Authorizing the Use of City Electric Forces at Various Locations
22-155
Adopt a Resolution authorizing the use of City Electric Forces for work described above at 1384 Worthington
Circle, Central Expressway including Coronado Drive
and Stender Way, 1515 Richard Avenue, Calle De
Luna from Lafayette Street to Calle Del Sol, 2590
Walsh Avenue, 3402 El Camino Real, 5100 Patrick
Henry Drive, 4551 Great America Parkway, 1205
Coleman Avenue, Northwest corner of Homestead
Road and Los Padres Boulevard, 1217 Harrison
Street, 2234 Calle Del Mundo and 3941 Stevens
Creek Blvd.
Recommendation:
4.M Actions to Modify the Classification Specification for Senior Power Scheduler Trader (Job Code 772), Approve a New
Classification Specification Titled Development Project Manager (Job Code 158), and Adopt a Resolution Approving and
Adopting the Updated Unclassified Salary Plan
22-679
1. Approve modifications to the Senior Power
Scheduler Trader (Job Code 772) Classification
Specification;
2. Approve the creation of the Development Project
Manager (Job Code 158) Classification
Specification; and
3. Adopt a Resolution to approve the revised
unclassified salary plan to satisfy the requirements
of California Code of Regulations Section 570.5.
Recommendation:
4.N Authorize the City Manager to execute the 2022-2024 Memorandum of Understanding Between the City of Santa
Clara and the American Federation of State County and
Municipal Employees, Local 101 (Unit 6), that incorporates the terms of the Tentative Agreement
22-689
Authorize the City Manager to execute the
Memorandum of Understanding between the City of
Santa Clara and the American Federation of State
County and Municipal Employees, Local 101 (Unit 6)
with effective dates of January 1, 2022 - December
31, 2024, that incorporates the terms of the Tentative
Agreement.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda May 24, 2022
4.O Action to Waive Second Reading and Adopt Ordinance No . 2047 Approving the Westwood Oaks Park Master Plan Update and Preferred Playground Schematic Design, in Accordance with City Charter Section 714.1
22-707
Waive Second Reading and Adopt Ordinance No.
2047 Approving the Westwood Oaks Park Master
Plan Update and Preferred Playground Schematic
Design, in Accordance with City Charter Section
714.1.
Recommendation:
SANTA CLARA STADIUM AUTHORITY CONSENT CALENDAR
5. Action on Agreement with Keyser Marston Associates, Inc. for As Needed Fiscal and Economic Analysis Consulting Services 22-652
1. Authorize the Executive Director to retroactively
execute a three-year agreement ending on March
31, 2025 with Keyser Marston in an amount not to
exceed $25,000 for as needed fiscal and economic
analysis consulting services.
Recommendation:
PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]
CONSENT ITEMS PULLED FOR DISCUSSION
PUBLIC HEARING/GENERAL BUSINESS
6. Public Hearing: Adoption of a Resolution Setting Rates for Overall Solid Waste Services and Annual Clean -up Campaign in the Exclusive Franchise Area
22-1725
Alternative 1: Adopt a Resolution setting the overall
rates to be charged to rate payers for the collection
and disposal of garbage, refuse, yard trimmings,
recycling, annual Clean-up Campaign, and Household
Hazardous Waste in the exclusive franchise area,
effective for the utility bills issued for services
rendered on and after July 1, 2022.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda May 24, 2022
7. Approval of a Status Report on the Lease Agreement Between the City of Santa Clara and the Police Activities League (PAL) for the Operation of a BMX Track
22-721
Alternative #1: Note and file staff report.Recommendation:
8. Discussion and Action on Contracting with the Current Downtown Precise Plan Consultant, WRT, to Prepare a
Financial Analysis for Moving City Hall to a Location within the Eight Blocks of the Original Downtown (Lafayette, Benton, Monroe, Homestead)
22-667
Staff makes no recommendation.Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda May 24, 2022
9. Action on the Freedom Circle Future Focus Area Plan Including :
Adoption and Certification of the Environmental Impact Report (EIR) Prepared to Analyze the Potential Environmental Impacts for the Project and an Associated Mitigation Monitoring and Reporting Program; Adoption of a General Plan Text
Amendment to Add Language Regarding the Creation of
Additional Future Focus Areas, the Re -designation of Land Outside of Focus Areas, Creation of the New Very High -Intensity Office/Research & Development (R&D) Designation, and
Adoption of a General Plan Amendment to Create the Freedom Circle Future Focus Area, Bounded by Great America Parkway to the West, Mission College Boulevard to the North, San Tomas Aquino Creek to the East, and Highway 101 to the
South; Adoption of the Greystar General Plan Amendment to Change the Designation of the Greystar Site from High Intensity Office/Research & Development (R&D) (Maximum Floor Area Ratio of 2.0) to Very High Density Residential (51-100 Dwelling Units/Acre); and Adoption of the Planned Development
Rezoning for the Greystar Site, Which Would Allow up to 1,100 Units on a 13.3 Gross Acre Site Bounded by Freedom Circle to the West, Mission College Boulevard to the North, San Tomas Aquino Creek to the East and Highway 101 to the South
22-594
1. Adopt a resolution approving and certifying the
Final EIR prepared for the Freedom Circle Future
Focus Area Plan and the Greystar Project General
Plan Amendment (SCH #2020060425), including
CEQA Findings and a statement of overriding
consideration;
2. Adopt a resolution approving a General Plan text
amendment to add language regarding the creation of
additional Future Focus Areas, the re-designation of
land outside of Focus Areas, creation of the new Very
High-Intensity Office/R&D designation, and adoption
of a General Plan Amendment to create the Freedom
Circle Future Focus Area bounded by Great America
Parkway to the west, Mission College Boulevard to
the north, San Tomas Aquino Creek to the east and
Highway 101 to the south, including modifications of
the plan area diagram to change all Class II bike lanes to Class IV separated bikeways;
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda May 24, 2022
3. Adopt a resolution approving the Greystar General
Plan Amendment from High Intensity Office/R&D
(maximum Floor Area Ratio of 2.0) to Very High
Density Residential (51-100 Dwelling Unit/Acre); and
4. Adopt a resolution approving the Planned
Development Rezoning and Vesting Tentative Parcel
Map for the Greystar site, which would allow up to
1,100 units on a 13.3 gross acre site bounded by
Freedom Circle to the west, Mission College
Boulevard to the north, San Tomas Aquino Creek to
the east and Highway 101 to the south.
10. Action on a Resolution Declaring the Loyalton Ranch Property Surplus
22-548
There is no staff recommendation.Recommendation:
WRITTEN PETITION (COUNCIL POLICY 030) REQUEST SUBMITTED BY THE
PUBLIC/COUNCIL
11. Action on a Council Written Request (Council Policy 030) Submitted by Councilmember Becker to Place an Agenda Item at a Future Council Meeting to Discuss Construction of New Lawn Bowl Facility to Follow Through on Past Promises
22-670
Staff makes no recommendation.Recommendation:
REPORTS OF MEMBERS AND SPECIAL COMMITTEES
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
ADJOURNMENT
The next regular scheduled meeting is on Tuesday, June 7, 2022 in the City Hall Council Chambers.
MEETING DISCLOSURES
Council and Authorities Concurrent
Meeting
Meeting Agenda May 24, 2022
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AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
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