Attachment 5
Department/Item
Source of
Funds
Use of
Funds Explanation
Other Agencies Revenue
(USAR Training
Reimbursements) / Fire
Department
16,012 16,012 Recognizes Urban Search and Rescue (USAR) training exercise reimbursements for the FY
2021/22 Field Data Collections Workshop, Medical
Cache Training, Trench Rescue Training, HazMat
Instructor Lead Training, Enhanced Operations in
the Contaminated Environment (EOCE) Training,
FEMA Medical Team Training, and ArcGIS Survey
123 Train-The-Trainer Trainings and allocates the
funds to the Fire Department (five affirmative
Council votes required to appropriate additional
revenue).
Fire Department - Other
Agencies Revenue (Wildland
Deployment Reimbursements)
342,375 Recognizes wildland deployment reimbursements for the FY 2021/22 KNP Complex incident, the FY
2020/21 Olive View, Kern Adventist Health Surge
deployments, Fawn incidents, and the FY 2020/21
North Complex USAR Support incident. Of this
amount, $238,065 is recommended to be allocated
to the Fire Department and $104,310 is
recommended to be transferred to the Vehicle
Replacement Fund to fund a portion of the cost to
replace a fire engine (five affirmative Council
votes required to appropriate additional
revenue).
Fire Department 238,065 Increases the Fire Department budget by $238,065 to allocate a portion of the $342,375 in wildland
deployment reimbursements to cover Fire
Department costs (five affirmative Council votes
required to appropriate additional revenue).
Transfer to the Vehicle
Replacement Fund
104,310 Increases the transfer to the Vehicle Replacement Fund by $104,310 to cover the full replacement
costs of a fire engine. An amount of $710,000 was
transferred to the Vehicle Replacement Fund in the
FY 2021/22 January MFR, but the actual engine
cost exceeded the initial estimate by $104,310. This
additional amount will be funded from the wildland
deployment reimbursements to cover the fire engine
replacement total cost of $814,310 (five affirmative
Council votes required to appropriate additional
revenue).
General Fund (001)
FY 2021/22 Budget Amendments
1 Attachment 5
FY 2021/22 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Cemetery Operations -
Advance from the General
Fund Write-Off
- - The purpose of the Advances from the General Fund is to subsidize the Cemetery operations, which
has been operating at a deficit. The advance bears
no interest and will be repaid when funds become
available. However, the potential repayment of the
advance is unlikely in the City’s ten-year General
Fund forecast due to the limited revenue sources
from the Cemetery Fund. The Cemetery Fund has
an accumulated outstanding Advance from the
General Fund in the amount of $7,961,149. This
action writes off this advance in the amount of
$7,961,149 that will not be repaid to the General
Fund. There are no budget actions reflected as the
repayment of this advance to the General Fund was
not assumed in the FY 2021/22 budget.
Additionally, the City will change the funding source
for the Cemetery Fund going forward and consider
the transfer from the General Fund as a subsidy
rather than a loan to the Cemetery Fund. The
annual transfer from the General Fund will be used
to cover operational costs of the Cemetery Fund
since there are insufficient funding sources to cover
the normal operational costs.
358,387 358,387
General Fund (001) (Cont'd.)
2 Attachment 5
FY 2021/22 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Cemetery Operations -
Advance from the General
Fund Write-Off
- - The purpose of the Advances from the General Fund is to subsidize the Cemetery operations, which
has been operating at a deficit. The advance bears
no interest and will be repaid when funds become
available. However, the potential repayment of the
advance is unlikely in the City’s ten-year General
Fund forecast due to the limited revenue sources
from the Cemetery Fund. The Cemetery Fund has
an accumulated outstanding Advance from the
General Fund in the amount of $7,961,149. This
action writes off this advance in the amount of
$7,961,149 that will not be repaid to the General
Fund. There are no budget actions reflected as the
repayment of this advance to the General Fund was
not assumed in the FY 2021/22 budget.
Additionally, the City will change the funding source
for the Cemetery Fund going forward and consider
the transfer from the General Fund as a subsidy
rather than a loan to the Cemetery Fund. The
annual transfer from the General Fund will be used
to cover operational costs of the Cemetery Fund
since there are insufficient funding sources to cover
the normal operational costs.
- -
Cemetery Fund (093)
3 Attachment 5
FY 2021/22 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer From the General
Government Capital Fund /
Santa Clara Convention Center
Condition Assessment Repairs
64,600 64,600 Establishes a transfer from the General Government Capital Fund and increases the Santa
Clara Convention Center Condition Assessment
Repairs project to centralize all funding for capital
improvements for the Convention Center (five
affirmative Council votes required to appropriate
additional revenue).
64,600 64,600
Department/Item
Source of
Funds
Use of
Funds Explanation
System Capacity Expansion
Project
5,500,000 Increases the System Capacity Expansion Project in the amount of $5.5 million for overall System
Expansion Plan Program Management and
technical support as discussed in the recent
amendment to an agreement with AECOM in RTC
22-555, approved by Council on May 10, 2022.
When the agreement associated with this budget
action was submitted to Council, staff identified
sufficient funding was available in the unique capital
project budgets. After further review, staff has
identified that a significant portion of this project is general work to provide benefits to SVP’s capital
program as a whole. Therefore, staff recommends a
budget adjustment in the System Capacity
Expansion Plan for these broader services to be
captured separately (five affirmative Council
votes required for the use of unused balances).
Unrestricted Ending Fund
Balance
(5,500,000) Decreases the Unrestricted Ending Fund Balance to offset the action above (five affirmative Council
votes required for the use of unused balances).
- -
Convention Center Capital Fund (865)
Electric Utility Capital Fund (591)
4 Attachment 5
FY 2021/22 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer to the Convention
Center Capital Fund
64,600 Establishes a transfer to the Santa Clara Convention Center Condition Assessment Repairs
project in the Convention Center Capital Fund. This
action will centralize all funding for the Convention
Center into one project (majority affirmative
Council votes required).
Convention Center Repairs
and Upgrades
(64,600) Decreases the remaining budget in the Convention Center Repairs and Upgrades project and
reallocates the funding to the centralized Santa
Clara Convention Center Assessment Repairs
project in the Convention Center Capital Fund
(majority affirmative Council votes required).
- -
General Government Capital Fund (539)
5 Attachment 5
FY 2021/22 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Developer Contributions (5,200,000) On September 1, 2020, the City Council approved budget amendments in Report to Council 20-751,
which increased the developer contributions
estimate to $5.2 million, increased the City loan
appropriation for the 2330 Monroe Street Housing
Project to $6.7 million, and decreased the ending
fund balance by $1.5 million in the Housing Authority
Fund. A portion of this capital loan was already
budgeted in the Housing Successor Agency Fund.
This action decreases the developer contribution
estimate by $5.2 million and additional actions are
recommended in this report to shift this revenue
estimate to the Housing Successor Agency Fund in
order to centralize all funding for the 2330 Monroe
Housing Project (majority affirmative Council
votes required).
City Loan for Affordable
Housing Project at 2330
Monroe Street
(6,700,000) On September 1, 2020, the City Council approved budget amendments in Report to Council 20-751,
which increased the developer contributions
estimate to $5.2 million, increased the City loan
appropriation for the 2330 Monroe Street Housing
Project to $6.7 million, and decreased the ending
fund balance by $1.5 million in the Housing Authority
Fund. A portion of this capital loan was already
budgeted in the Housing Successor Agency Fund.
This action decreases the City loan appropriation for
this housing project by $6.7 million and additional
actions are recommended in this report to shift this
City loan appropriation to the Housing Successor
Agency Fund in order to centralize all funding for the
2330 Monroe Housing Project (majority affirmative
Council votes required).
Ending Fund Balance 1,500,000 Increases the ending fund balance to offset the actions recommended above (majority affirmative
Council votes required).
(5,200,000) (5,200,000)
Housing Authority Fund (164)
6 Attachment 5
FY 2021/22 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Developer Contributions 5,200,000 On September 1, 2020, the City Council approved budget amendments in Report to Council 20-751,
which increased the developer contributions
estimate to $5.2 million, increased the City loan
appropriation for the 2330 Monroe Street Housing
Project to $6.7 million, and decreased the ending
fund balance by $1.5 million in the Housing Authority
Fund. A portion of this capital loan was already
budgeted in the Housing Successor Agency Fund.
This action increases the developer contribution
estimate by $5.2 million to shift this revenue
estimate from the Housing Authority Fund in order to
centralize all funding for the 2330 Monroe Housing
Project (five affirmative Council votes required to
appropriate additional revenue).
City Loan for Affordable
Housing Project at 2330
Monroe Street
6,700,000 On September 1, 2020, the City Council approved budget amendments in Report to Council 20-751,
which increased the developer contributions
estimate to $5.2 million, increased the City loan
appropriation for the 2330 Monroe Street Housing
Project to $6.7 million, and decreased the ending
fund balance by $1.5 million in the Housing Authority
Fund. A portion of this capital loan was already
budgeted in the Housing Successor Agency Fund.
This action increases the City loan appropriation for
this housing project by $6.7 million in order to
centralize all funding for the 2330 Monroe Housing
Project
(five affirmative Council votes required to
appropriate additional revenue and for the use
of unused balances).
Ending Fund Balance (1,500,000) Decreases the ending fund balance to offset the actions recommended above (five affirmative
Council votes required for the use of unused
balances).
5,200,000 5,200,000
Housing Successor Agency Fund (169)
7 Attachment 5
FY 2021/22 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Other Revenue (Developer
Contributions) / Sanitary
Landfill Development - Post
Closure Project
72,000 72,000 Increases the Other Revenue estimate and the Sanitary Landfill Development - Post Closure
Project by $72,000 for anticipated Developer
Contributions from Related for additional post
closure costs. Per the Development Agreement,
Related is to reimburse the City for all operating and
maintenance costs above the baseline costs
established in 2020 (five affirmative Council votes
required to appropriate additional revenue).
72,000 72,000
Department/Item
Source of
Funds
Use of
Funds Explanation
Other Agencies Revenue 11,123 Increases the Other Agencies Revenue estimate by $11,123 to recognize funding from the FY 2021/22
Transportation Fund for Clean Air (TFCA) grant
administered by Santa Clara Valley Transportation
Authority (VTA). This funding will help partially fund
the Mission College Blvd Class IV Bike Lanes
Project
(five affirmative Council votes required to
appropriate additional revenue).
Pedestrian and Bicycle
Enhancement Project
(53,877) Decreases the Pedestrian and Bicycle Enhancement Project to supplement funding for the
Mission College Blvd Class IV Bike Lanes project
(majority affirmative Council votes required).
Mission College Blvd Class IV
Bike Lanes Project (New
Project)
65,000 Establishes the Mission College Blvd Class IV Bike Lanes Project in the amount of $65,000. The project
will install plastic bollards to create a protected
(Class IV) bikeway on Mission College Blvd between
Marriott driveway and Wyatt Drive. This project
implements a top priority within the adopted Bicycle
Plan Update 2018 and was recommended by the
BPAC at the January 24, 2022 meeting. The project
is partially funded by a Transportation Fund For
Clean Air (TFCA) grant awarded to the City as part
of the FY2021/22 funding cycle. This grant is
intended to reduce greenhouse gas emissions (five
affirmative Council votes required to appropriate
additional revenue).
11,123 11,123
Solid Waste Capital Fund (596)
Streets and Highways Capital Fund (533)
8 Attachment 5
FY 2021/22 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer in from the General
Fund / Capital Outlay
104,310 104,310 Recognizes a transfer from the General Fund in the amount of $104,310 and increases the Capital
Outlay budget by the same amount to cover the full
replacement costs of a fire engine. An amount of
$710,000 was transferred to the Vehicle
Replacement Fund in the FY 2021/22 January MFR,
but the actual engine cost exceeded the initial
estimate by $104,310. This additional amount will be
funded from the wildland deployment
reimbursements to cover the fire engine
replacement total cost of $814,310. The new engine
will replace a reserve fire engine that was not
previously part of the replacement schedule. The
replacement amortization for this engine has been
incorporated into the FY 22/23 Proposed Operating
Budget
(five affirmative Council votes required to
appropriate additional revenue).
104,310 104,310
Vehicle Replacement Fund (050)
9