City of Santa Clara
Call and Notice of Special Meeting
City Council
Hybrid Meeting
Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
4:30 PMTuesday, May 31, 2022
The City of Santa Clara will be conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). Pursuant to Government Code Section 54953(e) and City of Santa Clara Resolution No. 22-9087, Councilmembers may teleconference from remote locations and the City continues to provide methods for the public to participate remotely:
• Via Zoom:
ohttps://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306 or
o Phone: 1(669) 900-6833
• Via the City’s eComment (now available during the meeting) • Via email to [email protected]
As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Mayor calls for a Special Meeting of the Santa Clara City Council to commence and convene on May 31, 2022 at 4:30 p.m. for a Special Meeting to be held virtually, to consider the following matter(s) and to potentially take action with respect to them.
4:30 PM SPECIAL COUNCIL MEETING
Call to Order
Call to Order in the Council Chambers (Open to the Public) Pledge of Allegiance and Statement of Values
Roll Call
Special Council Meeting Meeting Agenda May 31, 2022
CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]
1. Action on a Special Permit for a Private Concert Event at Stevens Stadium on the Santa Clara University Campus
22-754
Approve the Special Permit to allow a private concert
event at Stevens Stadium on the Santa Clara
University Campus, subject to conditions.
Recommendation:
PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]
CONSENT ITEMS PULLED FOR DISCUSSION
CLOSED SESSION
To follow immediately after open session
2. Public Employee Appointment (Government Code §§ 54957, 54954.5, subd. (e))
Title: City Attorney
22-756
Public Comment
The public may provide comments regarding the Closed Session item(s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.
Convene to Closed Session (Council Conference Room)
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
ADJOURNMENT
The next scheduled special meeting is on Monday, June 6, 2022 in the City Hall Council Chambers.
Special Council Meeting Meeting Agenda May 31, 2022
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
MEETING DISCLOSURES
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-754 Agenda Date: 5/31/2022
REPORT TO COUNCIL
SUBJECT
Action on a Special Permit for a Private Concert Event at Stevens Stadium on the Santa Clara University Campus
COUNCIL PILLAR
Enhance Community Engagement and Transparency
BACKGROUND
Santa Clara University (University) is requesting a Special Permit to conduct its 56th Annual Golden Circle Theater Party on June 4, 2022 at Stevens Stadium (formerly named Buck Shaw Stadium) featuring a live performance by the music group, Journey. This is a long-standing scholarship fundraising event, traditionally held by the University at indoor venues such as the former Fairmont Hotel in downtown San Jose. In the past two years, the event has not been held due to the COVID- 19 pandemic. This year the event is to be held outdoors on the Santa Clara University campus. The proposed outdoor concert is a temporary activity not covered by the Master Use Permit for the campus; and, therefore is subject to Section 18.60.030(b) of the Zoning Code requiring City Council approval of a Special Permit to allow the proposed concert to occur.
DISCUSSION
The Annual Golden Circle Theater Party is a private event coordinated by the University and attended by University donors, supporters and invited guests of the Board of Fellows that include faculty, staff, and students. A total of 2,794 guests are expected to attend the event. The proposed concert is scheduled to occur from 8:30 p.m. to 9:45 p.m. The University has coordinated with their Campus Safety Officers and the Santa Clara Police Department for traffic control and parking, and Iguard Security for added security staff. Parking for the event will be provided on the University campus and directed to the two parking garages closest to Stevens Stadium. A ride-share, drop-off area is located within close proximity to the stadium and is being promoted by the University for guest use. A campus map and description of the events and proposed operations is provided as Attachments 1 and 2, respectively. Conditions of Approval have been prepared and are provided as Attachment 3.
ENVIRONMENTAL REVIEW
The proposed project is categorically exempt from the California Environmental Quality Act (“CEQA”) per Section 15323, Normal Operations of Facilities for Public Gatherings, as the concert would be a temporary use of Stevens Stadium for a University held and attended event for scholarship fundraising.
FISCAL IMPACT
There is no fiscal impact to the City for processing the requested application other than administrative City of Santa Clara Printed on 5/26/2022Page 1 of 2
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22-754 Agenda Date: 5/31/2022
staff time and expense typically covered by application fees by the applicant.
COORDINATION
This report has been coordinated with the City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Approve the Special Permit to allow a private concert event at Stevens Stadium on the Santa Clara University Campus, subject to conditions.
Reviewed by: Andrew Crabtree, Director, Community Development Approved by: Rajeev Batra, City Manager
ATTACHMENTS
1. Campus Map
2. Project Description
3. Conditions of Special Permit Approval
City of Santa Clara Printed on 5/26/2022Page 2 of 2
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On June 4th, 2022, Santa Clara University will be holding it's 56th Annual Golden Circle Theatre Party. This long-established event is noted to be a premier event in the Valley, attended by University supporters and leaders in the community.
Traditionally, this event takes place in downtown San Jose (the CPA and former Fairmont Hotel). The Golden Circle did not take place last year due to covid.
Knowfng an indoor event would be difficult if not impossible , the decision was made by the Board of Fellows Executive Committee to move the event to campus. In the last 30 years, the Golden Circle has been held on campus twice in addition to the Super Bowl 50 Celebration with a concert featuring Huey Lewis.
While this is a major fundraiser for the University raising over 2 million in scholarship donations, it is also an opportunity to celebrate with the students and faculty/staff after a challenging couple of years.
Attendance counts:
1522 guests (tickets rangfng from $600 to $2,000 per ticket) Demographics for those who purchase tickets range from 45 to 85 years old.) 920 students (guests of the Board of Fellows)
352 faculty/staff (guests of the Board of Fellows)
Guests strongly encouraged to use rideshare options
SCPD and Campus Safety officers will help control traffic and parking. Additional security hired through lguard Security. Ambulance ordered and will be on-site This is a private event. Invitation only and not publicly advertised.
Wristbands are required for all guests through-out the evening Alcohol will not be sold at this event, but will be served with dinner and dessert.
Those arriving by car have been instructed and will be directed to park in the Main Parking Structure on campus.
June 4th, 2022 - Event Timeline:
5'.30 p.m. Strolling Supper in the Mission Gardens
7:15 p.m. Guests make their way to Stevens Stadium
8: 15 p.m. Thank you to the donors and congratu lations to the Seniors 8:30 p.m. to 9:45 p.m. Concert featuring Journey
10:00 p.m. Guests make their way to building next to stadium for dessert and late-night buffet.
Santa Clara University Stevens Stadium - Buck Shaw Field 500 El Camino Real (Bldg 706) Santa Clara, CA 95053 (Address to loading access) spot
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10 Chairs in a semicircle
SPECIAL PERMIT CONDITIONS OF APPROVAL
1. The applicant shall comply with all Zoning Ordinance regulations regarding temporary and permanent structures and shall obtain all necessary permits required by the City’s Building Inspection Division and Fire Department.
2. The applicant shall obtain Fire Marshal approval and comply with the Fire Department directives and requirements.
3. The Applicant shall coordinate ingress and egress to the North Parking Garage and main Parking Garage with the City of Santa Cla ra’s Traffic Engineer and traffic control with the Sant Clara Police Department in advance of the concert event.
4. This Special Permit allows event parking setup to begin up to 72 hours prior to the concert event.
5. The concert event shall comply with the City’s Noise Ordinance and not exceed 55dBa at the nearest offsite residential property line from the concert venue.
6. A University Liaison shall be designated to investigate and respond to noise complaints or issues arising during this event. The name an d contact information of th e University liaison shall be posted on signs clearly visible from the nearest public street right -of-way for the duration of activity.
7. The concert shall conclude no later than 10:00 p.m.
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
22-756 Agenda Date: 5/31/2022
REPORT TO COUNCIL
SUBJECT
Public Employee Appointment (Government Code §§ 54957, 54954.5, subd. (e)) Title: City Attorney
City of Santa Clara Printed on 5/26/2022Page 1 of 1
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