Stadium Manager's Emails on 2022/05/12 & 2022/05/13 — City Council and Authorities Concurrent, June 7, 2022

Attachment 2

Stadium Manager’s Emails on
2022/05/12 & 2022/05/13

1 Larry Lo
From: Brent Ghan <[email protected]>
Sent: Friday, May 13, 2022 11:04 AM
To: Larry Lo
Cc: Linh Lam; Darren Wong
Subject: RE: CapEx Payment Request
Hi Larry,

As you likely identified from the invoice, the progress bill is through 4/30/22, so there was work that carried over into April. You are correct that this was projected to be completed during the budget process. The submission, however, also contains the language “Assumes that if any projected FY21 expenses are not incurred or paid out by 3/31/22, they will be carried forward into the FY22 budget,” for which this project would fall under as it was in progress as of the end of March, but not substantially completed until April. The $17,223 for the project was approved by the board in January and included in the FY21 Projected Actuals amount. The contract was executed with the vendor shortly thereafter, but it did take some time to schedule the actual work on the stadium, so it was completed later than originally anticipated while preparing the budget submission. Is this sufficient to release the payment? Please let me know if you need any more information.

Thank you,

BRENT GHAN
Manager, Accounting
Forty Niners Stadium Management Company
T 408.313.5336

Levi’s® Stadium
4900 Marie P. DeBartolo Way
Santa Clara, CA 95054

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49ers.com

From: Larry Lo <[email protected]>
Sent: Thursday, May 12, 2022 10:02 AM
To: Brent Ghan <[email protected]>; Linh Lam <[email protected]> Cc: Darren Wong <[email protected]>
Subject: RE: CapEx Payment Request

Hi Brent,

Good morning, and thank you for the information provided. This project was projected to complete in FY21/22 during our budget process, and it appears that
a budget amendment is needed for FY22/23. Can you please confirm if the work was performed before 03/31/2022?

2 Sincerely,

Larry Lo | Accounting Division Manager
D: 408.615.2343 | www.santaclaraca.gov

From: Brent Ghan <[email protected]>
Sent: Thursday, May 12, 2022 9:01 AM
To: Linh Lam <[email protected]>; Larry Lo <[email protected]> Cc: Darren Wong <[email protected]>
Subject: CapEx Payment Request

Good morning Linh and Larry,

Please see attached invoice package for payment to R. Brothers Painting Inc. This bill is currently unpaid and we are requesting SCSA pay the vendor directly. Please note the current amount due does not include a the retainage amount of 5%,
the contractor was back on‐site this week to review the work and we expect them to release the invoice for the final amount in the next couple weeks. We will let you know when this is available.

This project is titled “Rust Prevention Mitigation (2019/20 Carryover)” in the FY21/22 approved CapEx budget.

Please review and let me know if you have any questions before remitting payment.