Attachment 3
Department/Item
Source of
Funds
Use of
Funds Explanation
Other Agencies Revenue
(USAR Training
Reimbursements) / Fire
Department
(16,012) (16,012) Reallocates the Urban Search and Rescue (USAR) training exercise reimbursements budget from the
General Fund to the Fire Operating Grant Trust
Fund as a technical correction. Reimbursements
were received for the FY 2021/22 trainings including
the Field Data Collections Workshop, Medical
Cache Training, Trench Rescue Training, HazMat
Instructor Lead Training, Enhanced Operations in
the Contaminated Environment Training, FEMA
Medical Team Training, and ArcGIS Survey 123
Train-The-Trainer Trainings and allocates the funds
to the Fire Department (majority affirmative
Council votes required).
Wildland Deployment
Reimbursements / Fire
Department
88,655 88,655 Recognizes Cal OES reimbursements for wildland deployments in 2020 including the KNP Complex
and McFarland fires and appropriates the funding to
the Fire Department to cover the associated costs
(five affirmative Council votes required to
appropriate additional revenue).
Transfer from the Parks and
Recreation Capital Fund/Land
Sale Reserve (Loan
Repayment for Reed and
Grant Sports Park) from the
Parks Capital Fund
2,631,979 2,631,979 Increases the Transfer from the Parks and Recreation Capital Fund and the Land Sale
Reserve by $2,631,979 to account for the Reed
Street-Grant Street Sports Park Project loan
repayment from Mitigation Fee Act (MFA) revenue
received year-to-date. The loan repayment is a
calculation based on 25% of the MFA revenues,
after two percent (2%) of MFA revenue is
appropriated towards the Park Impact Fees
Monitoring Project (five affirmative Council votes
required to appropriate additional revenue).
Transfer from the Public
Buildings Capital Fund /
Capital Projects Reserve
950,000 950,000 Recognizes a transfer from the Public Buildings Capital Fund and increases the General Fund
Capital Projects Reserve by $950,000 to return
unspent funds from the Civic Center Campus
Renovation (Multi-Department) project ($900,000)
and the COVID-19 Safety Renovations project
($50,000). These savings were assumed to fund
other higher priority capital needs in the FY 2022/23
and FY 2023/24 Proposed Biennial Capital Program
Budget (five affirmative Council votes required
to appropriate additional revenue).
General Fund (001)
FY 2021/22 Budget Amendments
1 Attachment 3
FY 2021/22 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Finance Department (202,000) Decreases the Finance Department budget to recognize vacancy savings and, in a separate
transaction, allocates these savings to the Capital
Projects Reserve. These savings were assumed to
fund high priority capital needs in the FY 2022/23
and FY 2023/24 Proposed Biennial Capital Program
Budget (majority affirmative Council votes
required).
Capital Projects Reserve 202,000 Increases the General Fund Capital Projects Reserve by $200,000 and, in a separate
transaction, reduces the Finance Department
budget. The Capital Projects Reserve will be used
to fund high priority capital needs in the FY 2022/23
and FY 2023/24 Proposed Biennial Capital Program
Budget (majority affirmative Council votes
required).
Transfer from the Public
Works Capital Project
Management Fund /
Department of Public Works
Salaries and Benefits
57,234 57,234 Establishes a Transfer in from the Public Works Capital Project Management Fund and increases
the Public Works Department Salaries and Benefits
budget by $57,234 to correct the funding allocation
for 1.0 Traffic Division Assistant Civil Engineer
position that was eliminated as part of the Phase 1
budget reductions in March 2021. The funding for
this position was eliminated from the General Fund;
however, it should have been partially reduced from
the Public Works Capital Project Management Fund
that is substantially supported by the General Fund.
This technical adjustment corrects the alignment of
staffing costs to the budget (five affirmative
Council votes required to appropriate additional
revenue).
3,711,856 3,711,856
General Fund (001) (Cont'd.)
2 Attachment 3
FY 2021/22 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Major Engine Overhaul and
Repair
8,800,000 Increases the Major Engine Overhaul and Repair project in the amount of $8.8 million to cover higher
than expected costs for planned overhauls on
LM6000 engines at Donald Von Raesfeld Power
Plant (DVR) in addition to unplanned maintenance
costs identified through routine inspections.
Additionally, funding is provided to correct issues
known on the Unit 2 Generator rotor and to set
aside funding for an upcoming Hot Section
Overhaul at DVR (five affirmative Council votes
required for the use of unused balances).
Unrestricted Ending Fund
Balance
(8,800,000) Decreases the Unrestricted Ending Fund Balance to offset the action above (five affirmative Council
votes required for the use of unused balances).
- -
Department/Item
Source of
Funds
Use of
Funds Explanation
Other Agencies Revenue
(USAR Training
Reimbursements) / Fire
Department
16,012 16,012 Reallocates the Urban Search and Rescue (USAR) training exercise reimbursements budget from the
General Fund to the Fire Operating Grant Trust
Fund as a technical correction. Reimbursements
were received for the FY 2021/22 trainings including
the Field Data Collections Workshop, Medical
Cache Training, Trench Rescue Training, HazMat
Instructor Lead Training, Enhanced Operations in
the Contaminated Environment Training, FEMA
Medical Team Training, and ArcGIS Survey 123
Train-The-Trainer Trainings and allocates the funds
to the Fire Department (five affirmative Council
votes required to appropriate additional
revenue).
16,012 16,012
Electric Utility Capital Fund (591)
Fire Operating Grant Trust Fund (178)
3 Attachment 3
FY 2021/22 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Park Impact Fees Monitoring
Project
259,400 259,400 Increases the Park Impact Fees Project appropriation based on $2,227,209 of Quimby and
$10,742,770 of Mitigation Fee Act (MFA) revenues
received year-to-date. The appropriation is based
on a calculation of two percent (2%) of received
Quimby and MFA fees that are transferred to this
project annually, (City Chapter 17.35 of the City
Code) to support staff and studies related to the
park in-lieu program (five affirmative Council
votes required to appropriate additional
revenue).
Transfer to the General Fund -
Land Sale Reserve (Loan
Repayment for Reed and
Grant Sports Park)
2,631,979 2,631,979 Increases the Transfer to the General Fund - Land Sale Reserve by $2,631,979 (from $663,594 to
$3,295,573) for the Reed Street-Grant Street Sports
Park Project loan repayment, based on Mitigation
Fee Act (MFA) revenue received year-to-date. The
loan repayment is a calculation based on 25% of
the remaining MFA revenue balance, after two
percent (2%) of MFA revenue is appropriated
towards the Park Impact Fees Monitoring Project
(five affirmative Council votes required to
appropriate additional revenue).
Other Agencies Revenue -
Measure Q Grant /
Miscellaneous Park
Improvements Project
(59,250) (59,250) Technical adjustment to correct the Measure Q Grant appropriation from the Santa Clara County
Open Space Authority for the Miscellaneous Park
Improvements project for improvements to the
Bowers Park Pathway as these grant funds were
budgeted twice (majority affirmative Council
votes required).
2,832,129 2,832,129
Parks and Recreation Capital Fund (532)
4 Attachment 3
FY 2021/22 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Civic Center Campus
Renovation (Multi-Department)
Project
(900,000) Reduces the Civic Center Campus Renovation (Multi-Department) project by $900,000. These
unspent project funds are recommended to address
higher priority capital needs in the FY 2022/23 and
FY 2023/24 Proposed Biennial Capital Program
Budget (majority affirmative Council votes
required).
COVID-19 Safety Renovations
Project
(50,000) Reduces the COVID-19 Safety Renovations project by $50,000. These unspent project funds are
recommended to address higher priority capital
needs in the FY 2022/23 and FY 2023/24 Proposed
Biennial Capital Program Budget (majority
affirmative Council votes required).
Transfer to the General Fund
Capital Projects Reserve
950,000 Transfers $950,000 to return unspent funds from the Civic Center Campus Renovation (Multi-
Department) project ($900,000) and the COVID-19
Safety Renovations project ($50,000). These
savings were assumed to fund other capital needs
in the FY 2022/23 and FY 2023/24 Proposed
Biennial Capital Program Budget (majority
affirmative Council votes required).
- -
Department/Item
Source of
Funds
Use of
Funds Explanation
Donation / Police Department 75,000 75,000 Increases the donation estimate and establishes a Team 200 appropriation to the Police Department.
Team 200 responds to calls for service in and
around the Santa Clara University campus footprint
(five affirmative Council votes required to
appropriate additional revenue).
75,000 75,000
Public Donations Fund (067)
Public Buildings Capital Fund (538)
5 Attachment 3
FY 2021/22 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Department of Public Works
Salaries and Benefits
(57,234) Decreases the Public Works Department Salaries and Benefits budget by $57,234 to correct the
funding allocation for 1.0 Traffic Division Assistant
Civil Engineer position that was eliminated as part
of the Phase 1 budget reductions in March 2021.
The funding for this position was eliminated from
the General Fund; however, it should have been
partially reduced from the Public Works Capital
Project Management Fund where this position was
budgeted (majority Council approval required).
Transfer to the General Fund 57,234 Establishes a transfer to the General Fund to correct the funding allocation for 1.0 Traffic Division Assistant Civil Engineer position that was eliminated
as part of the Phase 1 budget reductions in March
2021 as discussed above (majority Council
approval required).
- -
Department/Item
Source of
Funds
Use of
Funds Explanation
Resource/Production 1,000,000 Increases the Resource/Production budget by $1.0 million to account for higher than anticipated costs
for recycled water. This is a result of higher
customer usage of recycled water (five affirmative
Council votes required for the use of unused
balances).
Ending Fund Balance (1,000,000) Decreases the ending fund balance to offset the action recommended above (five affirmative
Council votes required for the use of unused
balances).
- -
Recycled Water Fund (097)
Public Works Capital Project Management Fund (044)
6 Attachment 3
FY 2021/22 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Developer Contributions /
Related Permit Work Project
125,000 125,000 Increases the developer contribution estimate and the Related Permit Work Project to account for
higher than anticipated costs for the third-party
contracts work (five affirmative Council votes
required to appropriate additional revenue).
125,000 125,000
Department/Item
Source of
Funds
Use of
Funds Explanation
Sanitary Landfill Development -
Post Closure Project
51,000 Increases the Sanitary Landfill Development - Post Closure Project by $51,000 for additional post
closure costs (five affirmative Council votes
required for the use of unused balances).
Unrestricted Ending Fund
Balance
(51,000) Decreases the Unrestricted Ending Fund Balance by $51,000 for additional post closure costs. Per the
Development Agreement, Related is to reimburse
the City for all operating and maintenance costs
above the baseline costs established in 2020. Due
to timing of the reimbursement, developer
contributions are not expected to be received until
FY 2022/23 (five affirmative Council votes
required for the use of unused balances).
- -
Solid Waste Capital Fund (596)
Related Santa Clara Developer Fund (540)
7 Attachment 3
FY 2021/22 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Other Agencies Revenue (VTA
Measure B Grant)
- A net zero shift to the Other Agencies Revenue
estimate to align with amendments to the
agreement with the VTA for the 2016 Measure B
funding previously approved by Council on October
19,2021 in Report to Council 21-738. The shift
reflects a decrease of Measure B grant funding in
the amount of $35,000 for the De La Cruz
Boulevard Class IV Bikeway Study Project and an
increase of $35,000 for the Walsh Avenue Class IV
Bikeway Study Project. This reflects a shift in scope
to study Martin within the Walsh Avenue Class IV
Bikeway Study Project instead of the De La Cruz
Boulevard Class IV Bikeway Study Project since the
Walsh Project has a similar scope. The
corresponding local match portion of each projects
is also adjusted in the amendment to the
agreement, but no budgetary action is required as
the total local match amount between both projects
was fully provided by the Pedestrian and Bicycle
Enhancement Facilities Project (majority
affirmative Council votes required).
De La Cruz Boulevard Class IV
Bikeway Study Project
(50,000) Decreases the De La Cruz Boulevard Class IV
Bikeway Study Project by $50,000 to align with
amendments to the agreement with the VTA for the
2016 Measure B funding previously approved by
Council on October 19,2021 in Report to Council 21-
738. This reflects a shift in scope to study Martin
within the Walsh Avenue Class IV Bikeway Study
Project instead of the De La Cruz Boulevard Class
IV Bikeway Study Project since the Walsh Project
has a similar scope (majority affirmative Council
votes required).
Walsh Avenue Class IV
Bikeway Study Project
50,000 Increases the Walsh Avenue Class IV Bikeway Study Project by $50,000 to align with amendments
to the agreement with the VTA for the 2016
Measure B funding previously approved by Council
on October 19,2021 in Report to Council 21-738.
This reflects a shift in scope to study Martin within
the Walsh Avenue Class IV Bikeway Study Project
instead of the De La Cruz Boulevard Class IV
Bikeway Study Project since the Walsh Project has
a similar scope (majority affirmative Council
votes required).
- -
Streets and Highways Capital Fund (533)
8 Attachment 3
FY 2021/22 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Tank Rehabilitation 100,000 Increases the Tank Rehabilitation project to cover costs related to consulting design and engineering
support for construction that were not factored into
the initial budget (five affirmative Council votes
required for the use of unused balances).
Ending Fund Balance (100,000) Decreases the ending fund balance to offset the action recommended above (five affirmative
Council votes required for the use of unused
balances).
- -
Water Utility Capital Fund (592)
9