DocuSign Envelope ID: BE019O5A-B1AB-4550-B9B 1-4E9A13299 18F Date:
To:
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Subject:
STADIUM
FORTY NINERS STADIUM MANAGEMENT COMPANY
June 7, 2022
Jim Mercurio
Executive Vice President & General Manager
Jenti Vandertuig
Procurement Director
Recommendation for Aw ard for Miscellaneous Acquisitions of Goods.
The Forty Niners Stadium Management Compan y LLC (Stadium Manager) recommends approval of the following acquisitions . An explanation and supporting documentation for each request has been provided with the recommendation .
1. Printed Materials for Guest Services - $12,501.37
2. Proximity Cardke ys, HID Tags and Supplies - $7,845.15 u.t..V~ 6/9/2022
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DoeuSlgned by:
Submitted By: __ A4BssssFseF1410... _______ Date: ________ _ Jenti Vandertuig, Procurement Director
1/DoeuSlgned by:
L~ ~ 6/912022
Approved By: ____ c _cs_F2_e_FA_sF_32_4_ss_ ... ________ Date : ________ _ Jim Mercurio , Executive Vice President & General Manager 1 2
1. Printed Materials for Guest Services
Stadium Manager has a need for cards and booklets for Guest Services at Levi’s Stadium. A Request for Quotation (RFQ) RFQ FY22-0001 for various cards, guides, booklets, and scratchers was issued on May 10, 2022 and responses were due by May 13, 2022. The following is a list of items with the description and quantity provided to the vendors:
Item No. Description Quantity
1 Playmaker Playbook 2000 books
2 Mobility Services Guide 1000 guides
3 Rideshare – Red Lot 7 Card 2000 cards
4 Mobility Services Relocation Card 1000 cards
5 Lost and Found Contact Card 1500 cards
6 Black SCORE Scratchers 110 scratchers
Responses were received from the following vendors:
1. Benjamin Litho Inc. - $10,898.00
2. Bay Central Printing - $11,232.50
3. Almaden – 12,913.99
Benjamin Litho Inc. provided the lowest cost to print and deliver the materials to Stadium Manager. The requirements in the RFQ were based on sample templates for sizing and design while Stadium Manager finalizes the content. Upon approval, final specifications, and artwork/materials to be printed shall be submitted to vendor. The total cost for print and delivery is $10,898. An allowance of 5% or $544.90 is recommended to cover increase in the number of pages in the booklets and guides and to accommodate any printing overages.
Therefore, approval is sought to issue a Purchase Order to Bejamin Litho Inc. in the amount of $12,501.37 inclusive of all applicable sales tax and the 5% allowance.
The RFQ issued by Stadium Manager and quotations received are provided as supporting documentation
.
The cost for this purchase is covered in the FY22/23 SCSA Budget, Guest Services as shared expenses.
2. Proximity Cardkeys, HID Tags and Supplies
Stadium Manager has a need to replenish Proximity cardkeys, HID Microprox tags and related supplies. Johnson Controls, Inc. Fire and Security (JCI) was the main integrator of our Genetec
3 security system when the Stadium was built. JCI owns the rights to our card’s format and issue level including becoming the main distributor for ordering HID products.
However, this also make JCI a proprietary vendor to procure the cards and tags from.
Stadium Manager has a need to procure 1000 Proximity cardkeys, 200 HID Microprox tags with no biometric data stored and 5 Smart-50 ribbon ink cartridges. Due to supply chain issues, JCI has informed us that they need a three-month lead time to provide the items after an order is placed. The cost of the supplies are as follows:
1. Proximity Cardkeys, Facility Code: 49, Format C10001, part number: 1386LGGMV - $5,924.23 for 1000 cards
2. HID Microprox Tags with no biometric data, part number: 1391LGSMN - $895.96 for 200 tags
3. Smart 50 YMCKO Ribbon Ink Cartridges, part number: 84769 - $359.98 for 5 cartridges
Therefore, approval is sought to issue a Purchase Order to Johnson Controls, Inc. Fire & Security in the amount of $7845.15 inclusive of shipping and all applicable sales tax.
The cost for this purchase is covered in the FY22/23 SCSA Budget, Security Department as shared expenses.