CITYCOUNCILANDSTADIUMAUTHORITYSTAFFREFERRALS FORFOLLOWͲUP/ACTION
Updated7/5/22
Page1
Date
Assigned
Source ReferralDescription AssignedDepartment ProjectedCompletion
1. 6/21/22 CouncilMeeting DirectstafftoreturntoCouncilwithascopetoredotheElCaminoRealSpecificPlan includingobjectivedesignstandards.
CommunityDevelopment TBD
2. 6/21/22 CouncilMeeting DirectstafftoconductacomparisonstudyofbuildinganewCityHallonͲsitecomparedto movingDowntownusingthe2019study.
CityManager/
CommunityDevelopment
TBD
3. 6/7/22 CouncilMeeting RooftopSolar:DirectstafftoconductacostͲbenefitanalysisoninstallingrooftopsolarand waystomakeitfeasibleforSantaClarahomeowners
SiliconValleyPower TBD
4. 6/7/22 CouncilMeeting LoyaltonRanchproperty:DirectCityManagertoreturntoCouncilwitha1)ScopeofWork and2)costsofthefollowing:a)consultant’sRiskAnalysis/Assessment,b)cleanup,andc) fencing.
SiliconValleyPower July5,2022
5. 5/24/22 CouncilMeeting LeaseAgreementbetweenCityandSantaClaraPALfortheoperationofBMXtrack.On May24,2022,staffreturnedwithastatusreportoncoordinationofeffortsbetweenBMX andPoliceActivitiesLeague(PAL).Councilnoteandfiledreport.Councilquestions included:obtainrequestedresponsestoquestionspresentedtoPAL,timeline,afullaudit (5Ͳyears)ofPAL,etc.Staffwillreturnwhentheauditiscompletewithanupdate. CityManager July12,2022
6. 5/24/22 CouncilMeeting PrepareafinancialanalysisformovingToANewCityHalltoalocationwithintheeight blocksoftheoriginalDowntown.
CommunityDevelopment TBD
7. 5/10/22 StadiumAuthority
Meeting
SignageLightingatLevi’sStadium–Directstafftoconductaninternalreviewofsignage approach(repairorreplacement)andreturntotheBoardforauthorizationtoprocurea 3rdpartyevaluationifneeded.
CityManager July5,2022
8. 4/5/22 CouncilMeeting WrittenPetition(CP030)submittedbyJosephGoschytodiscussappealingabuilding Violation(CRN2020Ͳ00310)at220TylerAvenue.ReferItemtoFutureAgendatoDiscuss Options.
CAO/CCO TBD
9. 4/5/22 CouncilMeeting WrittenPetition(CP030)submittedbyJaredPetersregardingResponsibilityofSoundWall AdjacenttoPruneridgeAvenueadjacenttoLaurelParkEastNeighborhood.Workingwith residentondevelopmentofpotentialcostͲsharing/financialassistancesolution.Residentis intheprocessofobtainingcontractorquotesforthework.Staffisstillwaitingoncost proposalsformresident.
DPW/CAO TBD
10. 4/5/22 CouncilMeeting WrittenPetition(CP030)SubmittedbyViceMayorJainrequestingtoitematafuture Councilmeetingagendatodiscusshowtochangenoticingpolicytoreachmorepeople. CommunityBenefitsPolicy(10/13/20):RequesttoreturntotheGovernanceCommittee withpotentialmodelsofaCommunityBenefitsPolicywithfeedbackfromvarious CommunityDevelopment
/CityAttorney
Fall2022
CITYCOUNCILANDSTADIUMAUTHORITYSTAFFREFERRALS FORFOLLOWͲUP/ACTION
Updated7/5/22
Page2
Date
Assigned
Source ReferralDescription AssignedDepartment ProjectedCompletion Communitygroups(i.e.,CatalyzeSV)andbestpracticesfromothercities.
11. 4/5/22 CouncilMeeting StafftoInviteallMembersofBoards/Commissions/Committees/TaskForcestoattendthe continued2022PrioritySettingSessionwhenitisRescheduled. CityClerk TBD
12. 3/22/22 CouncilMeeting PatrickHenrySpecificPlan:ReturntoCouncilwithaProposalforaPlanAmendmentfora .3%PublicArtFeeGranttheAuthorityontheApprovaloftheTMAtotheCityCouncil versustheCityManager,indicatedinthedraftPlan.
CommunityDevelopment TBD
13. 1/25/22 CouncilMeeting PostponeActiononTaskForceonDiversity,Equity,andInclusion’sLetterregarding ElectedPoliceChiefuntilafter2022PrioritySetting(PendingCompletionof2022Priority Setting).
CityManager TBD
14. 1/11/22 CouncilMeeting ResponsewaspresentedonMay10,2022ontheactiononWrittenPetition(CouncilPolicy 030)submittedbyKeithStattenfieldrequestingtoplaceanagendaitematafutureCouncil meetingtodiscussrequirementsfromtheCAOonapprovinganupdatetotheCC&Rsof theCasedelReyHOABylaws.
CityAttorney Consentcalendaritem
for7/12/22
15. 1/11/22 CouncilMeeting UpdateonreviewandmonitoringofTransportationDemandManagement(TDM) measures.StafftoIssueRFPtosupportonlinereportingandtrackingofTDMMeasures andpresentatemplatetocompletetheforms.StaffissuedtheRFPonMay27andhas extendedthedeadlinetoJuly18toallowformoreproposalsubmissions.Dependingon theresultsofthesubmissions,staffshouldbeabletoprovideCouncilatemplateby September/October2022.
CommunityDevelopment September/October
2022
16. 1/11/22 CouncilMeeting ActiononaCouncilWrittenRequest(CouncilPolicy030)submittedbyCMJainrequesting toplaceanagendaitematafutureCouncilMeetingtodiscussmakingtheYouthSoccer ParkparkinglotavailablewhentherearenoeventsattheYouthSoccerPark
1.InvestigateADAImprovementsforparking
2.InvestigatewhethertheCitycanengageaprivateoperatortomanageforparking
3.Investigatewhetherthe49erscanusetheirpracticefacilityforparking
4.DeterminethefairmarketvalueofVIPparking
Parks&Recreation/City
Attorney/CityManager
TBD
17. 12/14/21 CouncilMeeting ActiononAmendmentNo.1totheAgreementforthePerformanceofServiceswith Wilson,Ihrig&AssociatesforNoiseMonitoringServicesatVantageCA2DataCenterand OwensCorningFacilityandRelatedBudgetAmendment:itemcontinuedtogetmore informationonbroadcasting,movingfromtheNorthsidetothestadium,andan implementationtimeline
CommunityDevelopment May10,2022
18. 10/19/21 CouncilMeeting WrittenPetition(CP030)toconsiderthepurchaseofalotat1601CivicCenterDrivetobe CityManager TBD CITYCOUNCILANDSTADIUMAUTHORITYSTAFFREFERRALS FORFOLLOWͲUP/ACTION
Updated7/5/22
Page3
Date
Assigned
Source ReferralDescription AssignedDepartment ProjectedCompletion addedtoafuturemeetingagenda.
19. 9/28/21 CouncilMeeting ReferthefollowingWrittenPetitionsubmittedbyCouncilmemberJaintotheCity Attorney’sOfficeforreview,priortobeingheardbytheGovernanceCommittee: 10B.RequesttoPlaceanAgendaItemataFutureMeetingtoConsiderHiringanEthics ConsultantforUpcomingElections(CityClerk)requestedthattheCityAttorney’sOffice provideanupdatetoCouncilonfindings.
CityClerk/CityAttorney Deferredto
Governance&Ethics
Committee(2022)
20. 8/17/21 CouncilMeeting
(PrioritySetting
CheckͲin)
StafftoreturnatafutureCouncilmeetingwithdraftordinancetoadoptrecommended procurementreforms.
Finance Summer2022
21. 8/17/21 CouncilMeeting
(PrioritySetting
CheckͲin)
DirectstafftobringbackonafutureagendaapresentationonCouncilmemberconflictof interest,includingwhatstaffcurrentlydoesandwhattheCouncilisresponsiblefor. CityManager/City
Attorney
TBD
22. 6/15/21 CouncilMeeting RequesttoprovidedateͲbasedsearchcapabilityonCitywebsite.Thenewadvancedsearch iscurrentlybeingtestedbytheCity’sWebsiteCoreTeam,andtheCityisworkingwiththe vendorstoimplementinAugust.
ITD/CityManager August2022
23. 1/12/21 CouncilMeeting ProvideaStudySessiononpros/conslifecyclecost/benefitsofartificialsurfacingincluding turf.StaffwillreturntoCouncilwithaninformationalmemo. Parks&Recreation Fall2022
24. 9/24/19 CouncilMeeting StafftoreviewtheOrdinanceandenforcementofillegalstreetfoodvendors.Atthe 9/25/20Councilmeeting,Councilaskedstafftoreviewenforcementofvendorsoutsideof Levi’sStadium
Police Summer2022
25. 4/30/19 CouncilMeeting Numberofpublictransitridersforlargestadiumevents
49ersStadiumManager TBD
26. 4/30/19 CouncilMeeting AskStadiumManagerforanalysistosupporttheirpositionthatreducingthecostof parkingwouldlikelyadverselyimpactpublictransitridership,resultinginmorecarsonthe roads
49ersStadiumManager TBD
27. 10/2/18 CouncilMeeting Amendsignordinancetoprohibitsignsonpublicproperty Parks&Rec/CityAttorney TBD
28. 3/13/18 CouncilMeeting DevelopaStadiumAuthorityFinancialReportingPolicyinconjunctionwiththeStadium AuthorityAuditorandtheexternalauditor
Finance Summer2022
CITYCOUNCILANDSTADIUMAUTHORITYSTAFFREFERRALS FORFOLLOWͲUP/ACTION
Updated7/5/22
Page4
Date
Assigned
Source ItemsReferredto2022CouncilPrioritySetting AssignedDepartment Referred
1. 1/25/22 CouncilMeeting DiscusstheremedialconditionoftheInternationalSwimCenterfacility(Public PresentationfromtheSantaClaraSwimClub).ReferSwimClubFacilityCondition Discussion:CIPFacilityAssessmentofInfrastructure,siteplanfornewproposedsiteand designandconstructioncosts.
Parks&Rec 2022PrioritySetting
Session
2. 1/25/22 CouncilMeeting Discussandexploreoptionsforatransportationshuttle.CitystaffreferredtheSenior TransportationlettertoCouncil.
CityManager 2022PrioritySetting
Session
3. 1/25/22 CouncilMeeting Considercurrentjanitorialservicescontractrenewalbasedonpubliccomment experienceswithvendor.StaffwillinitiateanRFPprocessforjanitorialservicesinQ2of 2022andreporttotheCouncilforservicescommencingin2023.Thecurrentcontracthas onemoreyearoption,allowingstafftoengageinanRFPprocessandensureworkplace safety(duringCOVID)forourfacilities.
DPW 2022PrioritySetting
Session
4. 12/7/21 CouncilMeeting NeighborhoodStadiumRelationsCommittee:Actionon030SubmittedbyCouncilmember JainrequestingtofutureagendaItemtoconsideraNeighborhoodStadiumRelations Committee
CityManager 2022PrioritySetting
Session
5. 11/16/21 CouncilMeeting Transportation“QuietZone”:CityCouncilvotedatNov.16,2021CityCounciltodiscuss theTransportationQuietZoneatFebruaryPrioritySettingSessionandCitystaffwill researchanypotentialfundingsources,suchastheinfrastructurebillorgrantprograms, beforethemeeting.Staffcouldnotidentifyanygrantopportunitiesforthisworkandalso checkedinwiththeCity’sLegislativeAdvocacyConsultant,TownsendPublicAffairs,and theywerenotawareofanyopportunitieseither.Theestimatedcostforthe“QuietZone” studyis$300,000.
DPW 2022PrioritySetting
Session
6. 11/16/21 CouncilMeeting AdoptVisionZeroPolicy:TheCityheldaStudySessiononaPotentialQuietZoneand VisionZeroPolicyattheNov.16,2021CityCouncilmeeting.Councilvotedtomovethis itemtobediscussedatthe2022PrioritySettingSessionanddirectedstafftoreturntothe Councilwithafundingsource.Councilhasnotappropriatedfundsbalanceforthis purpose.
DPW/Finance 2022PrioritySetting
Session
7. 10/19/21 CouncilMeeting DiscussionofNewCityHallintoNewSantaClaraDowntownPlan.TheDowntown CommunityTaskForcerequestedascopeandcosttoanalyzerelocatingCityHall downtown.SeeCouncilreferrallogitem#3update.
CommunityDevelopment 2022PrioritySetting
Session
8. 10/19/21 CouncilMeeting DiscussionofProposalofaNewCityFilmCommission CityManager 2022PrioritySetting Session
CITYCOUNCILANDSTADIUMAUTHORITYSTAFFREFERRALS FORFOLLOWͲUP/ACTION
Updated7/5/22
Page5
Date
Assigned
Source ItemsReferredto2022CouncilPrioritySetting AssignedDepartment Referred
9. 10/19/21 CouncilMeeting DiscussionofConstructionofLawnBowlFacilityforconsideration:TheCitycurrentlyhas allocated$175,000fortherepairandmaintenanceoftheLawnBowlfacility(clubhouse). TherehasbeennosubsequentactiontoreͲallocateorredirectthatamounttothedesign andconstructionofthenewLawnBowlsfacility.Giventhecurrentbalanceinthe3001 GeneralCapitalParkMaintenanceaccount,Councilwouldneedtoreprioritizeand reallocateupto$175,000fortherequireddesignandengineeringofanewfacility.There isnofundingallocatedforconstruction.
Parks&Rec/CityManager CouncilactiononJune
21,2022meeting.
Basedonfuture
prioritizationand
fundingavailability.
10. 10/19/21 CouncilMeeting DiscussionofRainbowCrosswalkPainting:ThisitemrequiresaCouncilPolicyandProgram, aswellasanArtApprovalProcess(liketheCityUtilityArtBoxProgramthroughthe CulturalCommission).Amajorityofcitiesthatimplementartincrosswalksfocuson privatelyfundedinstallationswithCitypermits.Basedonlimitedresearch,staffestimates anaveragecapitalcostofapproximately$50,000pernewArtCrosswalkiffundedbythe City.Costscanvarybasedonartwork,complexity,thedesiredcommunityprocessto choosetheartandfinalcrosswalklocation.
DPW/CityManager 2022PrioritySetting
Session
11. 10/19/21 CouncilMeeting DiscussionofInstallationofRectangularRapidFlashingBeaconCrosswalkat Kiely/Mauricia.TheCityhasover200uncontrolledcrosswalks.Staffhaspreliminarily rankedtheseforreviewbasedontraffic/speedtoestablishapriorityrankingtoperform additionalstudies.Staffiscurrentlyworkingonfinalizinganagreementwithaconsultant tostudyandanalyzeapproximatelythefirst30onthelist.ThecrosswalkatKiely/Mauricia isontheinitiallist.Thestudyandanalysiswillindicateifimprovementssuchasflashing beacons,hawksorotherimprovementsareneeded.Thereisanunfundedprojectinthe budgetforadditionalworkatuncontrolledcrosswalkscitywideestimatedatabout$7M over5years.StaffseekinggrantopportunitieslikeOBAGforadditionalfunding. UncontrolledcrosswalkswerecoveredintheSafeStreetsUnfundedPrioritiesthatwere presentedtothepubliclastyearwhileballotmeasureswerebeingconsidered. DPW/CityManager 2022PrioritySetting
Session
12. 9/7/21 CouncilMeeting AgendizewrittenpetitionsubmittedbyDavidDonaldsontoafutureagendatoConsider PlacingaBallotMeasureonthe2022BallotforCharterAmendmentscallingforthevoters toconsiderCampaignReformactionsrelativetodonationsfromSantaClarabusinesses andresidents,Citymatchingfundsfordonations,fundingcaps,anddisclosuresoffunding raisingactivities.ThecomponentregardingMayorandCouncilsalarieswillberemoved. Directedstafftoreturnwithacomparisonofwhatothercitiesdo. CityClerk/CityAttorney 2022PrioritySetting
Session
13. 8/17/21 CouncilMeeting ImplementpilotmeetingmanagementprotocolforCouncilmeetingsrecommendedbythe CityAttorney 2022PrioritySetting CITYCOUNCILANDSTADIUMAUTHORITYSTAFFREFERRALS FORFOLLOWͲUP/ACTION
Updated7/5/22
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Date
Assigned
Source ItemsReferredto2022CouncilPrioritySetting AssignedDepartment Referred Mayorandrevisit/assessat2022PrioritySettingSession.CityAttorneytoreturntoCouncil withresolutionoutliningthisprocessatfuturePrioritySessiontoberescheduled. Session
14. 2/23/21 CouncilMeeting SanitarySewerLaterals:StafftoreturntoPrioritySettingSessionwithapresentationona costanalysisonCity’sundertakingofresponsibilityofsewerlateralsonandoptionsfor potentialgrantprogramand/orinsurancepolicies
Water&Sewer 2022PrioritySetting
Session
15. 1/5/22 JointCity/VTA
StudySessionre:
BARTtoSanta
Clara
FundingaBrokawundergroundingstudy(Estimatedat$500,000)tobeconsideredatnext PrioritySettingSession
DPW 2022PrioritySetting
Session
COMPLETED
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 7/5/22
Page ϳ
Date
Assigned
Source Referral Description Assigned
Department
Completed Resolution
1. 5/10/22 Stadium Authority
Meeting
(CP 030) by Vice Mayor Jain to discuss whether SBL contracts be sold on extra field seats. Agendize discussion whether SBL Contract should be sold on extra field seats.
City Manager June 21,
2022
Council approved SBL
contract sold on extra
field seats.
2. 4/19/22 Council Meeting Adoption of a Resolution of Intention for Parking Maintenance District No. 122 - Franklin Square. Staff to return to Council within 60 days detailing how to recover costs or other methods of enhancing revenue for the City.
DPW June 21,
2022
Completed
3. 1/5/22 Joint City/VTA Study
Session re: BART to
Santa Clara
Set a meeting with VTA near the proposed Santa Clara BART Station location to provide details to the public regarding station design. VTA conducted a May 10, 2022 City Council Study Session on the Santa Clara Station’s Architecture and Site Layout.
Funding a Brokaw undergrounding study for February 8, 2022 Priority Setting Session (not complete, referred to Priority Setting Session 2022) DPW May 10,
2022
Study Session with VTA
Complete
4. 12/14/21 Council Meeting Defer Loyalton to future meeting to develop strategy for the sale of the property and staff to coordinate a visit to the property for interested Councilmembers. Staff visits with Councilmembers was completed. Deferred item from 5/24/22 to future date.
City Manager /
Silicon Valley
Power
COMPLETED
March 8,
2022 and
June 7, 2022
Completed staff visits.
5. 1/12/21 Council Meeting Defer approval of the 1205 Colema n Gateway neighborhood park design to work with the developer within current project approvals to receive additional community input including the Old Quad on park design. The robust public input included additional outreach to the Old Quad neighborhood is complete and the Parks & Recreation Commission made a recommendation to Council on 5/17/22 for approval. The item will go to Council for consideration on June 21, 2022.
Parks &
Recreation
June 21,
2022
Council approved
schematic design with a
few additions.
COMPLETED
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 7/5/22
Page ϴ
Date
Assigned
Source Referral Description Assigned
Department
Completed Resolution
6. 12/14/21 Council Meeting Action on Amendment No. 1 to the Agreement for the Performance of Services with Wilson, Ihrig & Associates for Noise Monitoring Services at Vantage CA2 Data Center and Owens Corning Facility and Related Budget Amendment: item continued to get more information on broadcasting, moving from the Northside to the stadium, and an implementation timeline
Community
Development
May 10,
2022
7. 9/28/21 Council Meeting Approve staff recommendation fo r Item 6. Public Hearing: 2020-2021 Consolidated Annual Performance and Evaluation Report (CAPER) with changes to increase grant funding to $30,000 for 7 agencies and fund the remaining 4 from the City’s General Fund.
Community
Development/
Housing
8. 12/7/21 Council Meeting Written Petition (030) to be added to Future Agenda:
10A: Action on a Written Petition (Council Policy 030) Submitted by Jared Peters Requesting to Place an Agenda Item at a Future Council Meeting to Consider making a Policy Decision Regarding the City Assuming Responsibility of an Unstable and Dangerous Sound Wall in the Laurel Park East Neighborhood DPW 4/5/22 Reported at Council
Meeting; Follow-Up
assigned to staff
9. 9/7/21 Council Meeting Shorten term of amendment to the agreement for the performance of services with Wilson, Ihrig & Associates for Noise Monitoring Services at Levi’s Stadium from 18 months to 6 months and directed staff to return with a proposal for owning versus leasing equipment and the cost benefit for monitoring the noise data and quality of reporting.
CDD 3/8/22 Approved by Council at
3/8/22 Council Meeting
10. 12/14/21 Council Meeting Defer Loyalton to future meeting to develop strategy for the sale of the property; staff to coordinate a visit to the property for interested Councilmembers CMO/SVP 3/8/22 Approved by Council at
3/8/22 Council Meeting
11. 11/16/21 Council Meeting Consider Resolution to support the bid to FIFA for the 2026 World Cup and related events.
CMO/CAO 2/22/22 Approved by Council at
2/22/22 Council
Meeting
12. 10/26/21 Council Meeting Item 4: Presentation on Business Tax Ballot Measure and Other Potential Revenue Measures for November 2022 Ballot: Explore a business tax that strikes a balance with the value of a business-friendly city (key priority) and progressive tax with input and advice of a consultant.
CMO/Finance 2/8/22 Approved by Council at
2/8/22 Priority Setting
Session
COMPLETED
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 7/5/22
Page ϵ
Date
Assigned
Source Referral Description Assigned
Department
Completed Resolution
13. 10/19/21 Council Meeting Discussion of Future Ballot Measure Discussion in 2022 for Infrastructure Bond or Tax to 2022 Priority Setting Session
CDD/City
Attorney/Finance
2/5/22 Presented at 2022
Priority Setting Session
Part 1; Outreach in
Process
14. 8/24/21 Council Meeting
(Study Session)
Directed staff to: Engage with HomeBase to design City Plan Framework and start prep for workgroup discussions , Fast-track Task Force/Housing Commission development and implementation , Fast-track HomeKey progress where possible, especially in entitlements processing and explore short-term basic services, including bathrooms, showers, laundry, cell phone charging and others
CDD/City Clerk/
City Attorney/
Police
1/25/22 Approved by Council at
1/25/22 Council
Meeting
15. 5/4/21 Council Meeting Parking Maintenance District No. 122 – Engage with property owners to discuss options for increasing their share of the annual O&M costs and potential for dissolving the district
Public Works 1/25/22 Reported at Council
Meeting
16. 8/17/21 Council Meeting
(Priority Setting
Check-In)
Directed staff to return to Council at a future date with changes to the eligibility for serving on City Commissions that expands the eligibility requirement from Santa Clara electorate to Santa Clara resident – deferred to December City Attorney 1/11/22 Approved by Council at
1/11/22 Council
Meeting
17. 8/17/21 Council Meeting
(Priority Setting
Check-in)
Direct staff to explore a consultant for a TDM Study (scope, cost, ongoing cost) and talk to other cities and gather anything that may be able to be shared CDD 1/11/22 Reported at Council
Meeting
18. 11/9/21 Council Meeting Project Homekey: Look for alternate site in Santa Clara better suited for this use CDD 11/9/21 Update t o Council emailed to Council on
3/10/22