RESOLUTION NO. 22-9121
A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA
AUTHORIZING THE USE OF CITY ELECTRIC FORCES
PURSUANT TO CHARTER SECTION 1310
BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
WHEREAS, the City of Santa Clara's Charter section 1310 requires all contracts involving an expenditure of over $1,000 for the construction or improvement (excluding maintenance and repair) of a public works project to be let to the lowest responsible bidder; WHEREAS, Charter section 1310 permits the City to use its own employees if the City Council, by motion passed by at least four affirmative votes, determines that the public works may be done better or more economically by the City's own employees, and, upon such determination, the City may proceed to have the public works project completed without further observance of Charter section 131 0; and
WHEREAS, the City's Electric Department desires to perform certain public works, as set forth in the Report to Council, dated July 12, 2022, by its own employees.
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Resolution/Use of City Electric Forces
Rev: 03-09-18
NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
1. The City Council of the City of Santa Clara does hereby declare and determine that the public works set forth in the 22-800 Report to Council, attached hereto and incorporated by this reference, may be performed better or more economically by the City with its own employees .
2. Effective date. This resolution shall become effective immediately .
I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED
AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA , AT A REGULAR MEETING THEREOF HELD ON THE 12TH DAY OF JULY, 2022 , BY THE FOLLOWING VOTE:
AYES: COUNCILORS :
NOES: COUNCILORS :
ABSENT: COUNCILORS :
ABSTAINED: COUNCILORS :
Becker, Chahal , Hardy, Jain, Park, and Watanabe ,
and Mayor Gillmor
None
None
None ~/)
ATTEST : ~ ~c
ASSISTANT CITY CLERK
CITY OF SANTA CLARA
Attachments incorporated by reference : July 12, 2022, Report to Council #22-800 .
Resolution/Use of City Electric Forces
Rev: 03-09-18
City of Santa Clara
Agenda Report
22-800
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
Agenda Date: 7/12/2022
REPORT TO COUNCIL
SUBJECT
Action on a Resolution Authorizing the Use of City Electric Forces at Various Locations
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
Charter Section 1310 titled Contracts on Public Works states, in part, "that every contract involving an expenditure of more than one thousand dollars ($1,000) for the construction or improvement (excluding maintenance and repair) of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds shall be let to the lowest responsible bidder." The section further states that "the City Council may declare and determine that, in its opinion, the work in question may be performed better or more economically by the City with its own employees, and after the adoption of a resolution to this effect by at least four affirmative votes, it may proceed to have said work done in the manner stated, without further observance of the provisions of this section ."
DISCUSSION
Staff believes that the work described below is best and most efficiently performed with City forces based upon the following factors: (1) the work is limited in size and scope; (2) City forces have knowledge and training in operating and maintaining the electric system that can be leveraged to more economically perform this work; and (3) bidding out the work and contracting with a private entity would not likely result in a lower overall cost or time savings. Therefore, staff recommends that the City Council make a finding that City forces can better perform the installation of the following electric facilities and approve the use of City forces.
Estimate Number:
Location:
Type of Service:
Description of Work:
Estimated Cost:
Appropriation:
Source of Revenue:
City of Santa Clara
37923
3050 Oakmead Village Drive
New Business
Install 600ft of 1/0 triplex Aluminum underground cable, (12) splices, (9) 200 Amp terminations, secondary connections, 2500 KVA padmount Transformer and 4000 Amp meter and devices. Remove 350ft of existing underground cable, multiple elbows and connectors, 750 KVA padmount transformer and metering devices.
$67,464
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Customer/Developer Contribution
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22-800
Estimate Number:
Location:
Type of Service:
Description of Work:
Estimated Cost:
Appropriation:
Source of Revenue:
Estimate Number:
Location:
Type of Service:
Description of Work:
Estimated Cost:
Appropriation:
Source of Revenue:
Estimate Number:
Location:
Type of Service:
Description of Work:
Estimated Cost:
Appropriation:
Source of Revenue:
34372
1850 El Camino Real
New Business
Agenda Date: 7/12/2022
Install 500 KVA pad mounted transformer, 1200 ft high voltage underground cable, 12 high voltage splices, connect customer service cables, install metering for 800 Amp house meter and 56 residential meters. $57,880
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Customer/Developer Contribution
37717
915 Walsh Avenue
New Business
Install new 1500 KVA transformer, approximately 800ft of 1/0 Aluminum Primary cable, elbows and splices and connect secondary cables. Remove existing 750 KVA padmount transformer, approximately 800ft of cable, elbows, splices and secondary cables.
$49,116
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Customer/Developer Contribution
38171
Various - Patricia Drive, Los Padres Boulevard, Cabrillo Avenue, Monroe Street, Forbes Avenue, Pomeroy Avenue
Street Lights
Replace six streetlight fixtures, remove one streetlight, and install four new streetlights, install 91 O' of underground cable.
$21,257
Street Lighting Capital Fund (534) Project 2871 - Miscellaneous Street Lighting
Customer Service Charges
ENVIRONMENTAL REVIEW
The actions being considered are exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines sections 15302(c) (Class 2 - Replacement or Reconstruction) because they involve the replacement or reconstruction of existing utility systems and/or facilities involving negligible expansion of capacity, and 15303(d) (Class 3 - New Construction or Conversion of Small Structures), because they involve the construction of new electric utility extensions.
FISCAL IMPACT
The funds to support the staff time for work performed by SVP and related construction materials for the work detailed in this report, totaling $195,717 are included in the Fiscal Year 2022/23 Capital Budget, as indicated by each project appropriation. Of that total amount, $174,460 is in New Business Estimate Work project in the Electric Utility Capital Fund and $21,257 is in Miscellaneous Street Lighting project in the Street Lighting Capital Fund.
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22-800 Agenda Date: 7/12/2022
All referenced work will be performed with City Electric Forces (SVP staff). Some work associated with encroachment permits may be performed by the Department of Public Works (DPW). DPW costs are recovered through payment of permit fees.
COORDINATION
This report has been coordinated with the Finance Department and City Attorney's Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City's website and in the City Clerk's Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any report to Council may be requested by contacting the City Clerk's Office at (408) 615-2220, email [email protected] <mailto:clerk@santaclaraca .gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Adopt a Resolution authorizing the use of City Electric Forces as described above at 3050 Oakmead Village Drive, 1850 El Camino Real, 915 Walsh Avenue, Patricia Drive, Los Padres Boulevard, Cabrillo Avenue, Monroe Street, Forbes Avenue, and Pomeroy Avenue.
Reviewed by: Manuel Pineda, Chief Electric Utility Officer Approved by: Rajeev Batra, City Manager
ATTACHMENTS
1. Resolution - Use of City Electric Forces
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