RESOLUTION NO. 22-9137
A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA,
AUTHORIZING THE USE OF CITY ELECTRIC FORCES
PURSUANT TO CHARTER SECTION 1310
BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
WHEREAS, the City of Santa Clara's Charter section 1310 requires all contracts involving an expenditure of over $1,000 for the construction or improvement (excluding maintenance and repair) of a public works project to be let to the lowest responsible bidder; WHEREAS, Charter section 1310 permits the City to use its own employees if the City Council, by motion passed by at least four affirmative votes, determines that the public works may be done better or more economically by the City's own employees, and, upon such determination, the City may proceed to have the public works project completed without further observance of Charter section 131 0;
WHEREAS, the City's Electric Department desires to perform certain public works, as set forth in the Report to Council, dated August 16, 2022, by its own employees; and, WHEREAS, the City Council has declared and determined that the work in question may be performed better or more economically by the City with its own employees.
NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
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Resolution/Use of City Electric Forces
Rev: 03-09-18
1. The City Council of the City of Santa Clara does hereby declare and determine that the public works set forth in the 22-817 Report to Council, attached hereto and incorporated by this reference, may be performed better or more economically by the City with its own employees .
2. Effective date. This resolution shall become effective immediately .
I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED
AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 16TH DAY OF AUGUST 2022, BY THE FOLLOWING VOTE:
AYES: COUNCILORS:
NOES: COUNCILORS :
ABSENT : COUNCILORS:
ABSTAINED: COUNCILORS:
Attachments incorporated by reference :
1. August 16, 2022, Report to Council #22-817
Resolution/Use of City Electric Forces
Rev: 03-09-18
Becker, Chahal, Hardy, Jain , Watanabe,
and Mayor Gillmor
None
Park
None
ATTEST : ~
NORA PIMENTEL, MMC
ASSISTANT CITY CLERK
CITY OF SANTA CLARA
City of Santa Clara
Agenda Report
22-817
1500 Warburton Avenue
Santa Clara , CA 95050
santaclaraca .gov
@SantaClaraCity
Agenda Date: 8/16/2022
REPORT TO COUNCIL
SUBJECT
Action on a Resolution Authorizing the Use of City Electric Forces at Various Locations
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
Charter Section 1310 titled Contracts on Public Works states, in part, "that every contract involving an expenditure of more than one thousand dollars ($1,000) for the construction or improvement (excluding maintenance and repair) of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds shall be let to the lowest responsible bidder." The section further states that "the City Council may declare and determine that, in its opinion, the work in question may be performed better or more economically by the City with its own employees, and after the adoption of a resolution to this effect by at least four affirmative votes, it may proceed to have said work done in the manner stated, without further observance of the provisions of this section ."
DISCUSSION
Staff believes that the work described below is best and most efficiently performed with City forces based upon the following factors: (1) the work is limited in size and scope; (2) City forces have knowledge and training in operating and maintaining the electric system that can be leveraged to more economically perform this work; and (3) bidding out the work and contracting with a private entity would not likely result in a lower overall cost or time savings . Therefore, staff recommends that the City Council make a finding that City forces can better perform the installation of the following electric facilities and approve the use of City forces.
Estimate Number:
Location:
Type of Service:
Description of Work:
Estimated Cost:
Appropriation:
Source of Revenue:
Estimate Number:
Location:
Type of Service:
City of Santa Clara
35526
2400 Agnew Road
Capacity
Disconnect and reconnect secondary padmount transformer service. Install and remove 400A 3-phase, 4-wire, 120/208V metering devices. $4,256
Electric Utility Capital Fund (591) Project 2006 - Distribution Capital Maintenance and Betterments
Customer/Developer Contribution
37765
3355 Thomas Road
Load Increase
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22-817
Description of Work:
Estimated Cost:
Appropriation:
Source of Revenue:
Estimate Number:
Location:
Type of Service:
Description of Work:
Estimated Cost:
Appropriation:
Source of Revenue:
Estimate Number:
Location:
Type of Service:
Description of Work:
Estimated Cost:
Appropriation:
Source of Revenue:
Estimate Number:
Location:
Type of Service:
Description of Work:
Estimated Cost:
Appropriation:
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Estimate Number:
Location:
Type of Service:
Description of Work:
City of Santa Clara
Agenda Date: 8/16/2022
Removal of existing electric revenue meter. Installation of new electric revenue meters. Connection of customer owned secondary service conductors in existing padmount transformer.
$7,239
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Customer/Developer Contribution
35843
2175 Martin Avenue
New Business
Install approximately 1200' of 1100 amp aluminum underground triplex cable, (2) vacuum disconnect switches, (21) manhole splices, (18) switch elbows, (6) switchgear cable terminations, (3) pole cable terminations, (2) 12kV metering and devices, and replace (1) street light.
$201,244
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Customer/Developer Contribution
34732
1850 El Camino Real
New Business
Install 500 kva padmounted transformer, 1200' high voltage underground cable, 12 high voltage splices, connect customer service cables, install metering for 800amp house meter and 56 residential meters. $57,880
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Customer/Developer Contribution
37937
2235 Calle De Luna and 2232 Calle Del Mundo
New Business
Install 3 wood poles and hardware to connect overhead to underground circuits, install 500' underground cable and 3 splices and reconnect one customer service. Remove 2 poles and hardware, 3 pole mounted transformers, 1 padmounted transformer, and 50' underground cable. $46,661
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Customer/Developer Contribution
37963
2235 Calle De Luna and 2232 Calle Del Mundo
New Business
Install 1 pad mounted transformer, 100' underground cable and connect to 12 kv circuit. Connect customer service cables and install metering for temp
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22-817
Estimated Cost:
power panel.
$26,138
Agenda Date: 8/16/2022
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
ENVIRONMENTAL REVIEW
Staff recommends that the City Council determine that the actions being considered are exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines sections 15302(c) (Class 2 - Replacement or Reconstruction) because the proposed work involves the replacement or reconstruction of existing utility systems and/or facilities involving negligible expansion of capacity, and 15303(d) (Class 3 - New Construction or Conversion of Small Structures), because the proposed work involves the construction of new utility extensions.
FISCAL IMPACT
The funds to support the staff time for work performed by SVP and related construction materials for the work detailed in this report, totaling $343,418 are included in the Fiscal Year 2022/23 Capital Budget, as indicated by each project appropriation. Of that amount, $339,162 is in New Business Estimate Work project in the Electric Utility Capital Fund and $4,256 is in Distribution Capital Maintenance and Betterments. All referenced work will be performed with City Electric Forces (SVP staff). Some work associated with encroachment permits may be performed by the Department of Public Works (DPW). DPW costs are recovered through payment of permit fees.
COORDINATION
This report has been coordinated with the Finance Department and City Attorney's Office.
PUBLIC CONT ACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City's website and in the City Clerk's Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk's Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Determine the proposed actions are exempt from CEQA and adopt a Resolution authorizing the use of City Electric Forces for work detailed in this report located at 2400 Agnew Road, 3355 Thomas Road, 2175 Martin Avenue, 1850 El Camino Real, 2235 Calle De Luna and 2232 Calle Del Mundo.
Reviewed by: Manuel Pineda, Chief Electric Utility Officer Approved by: Rajeev Batra, City Manager
ATTACHMENTS
1. Resolution - Use of City Electric Forces
City of Santa Clara Page 3 of3 Printed on 8/11/2022
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