Amendment No. 2 to Agreement/ELB US Inc. Page 1
Rev. 10/25/19
Ebix Insurance No. S200003741
AM
ENDMENT NO. 2
TO THE AGREEMENT FOR SERVICES
BETWEEN THE
CITY OF SANTA CLARA, CALIFORNIA,
AND
ELB US, INC.
P
REAMBLE
This agreement (“Amendment No. 2”) is entered into between the City of Santa Clara, California, a chartered California municipal corporation (City) and ELB US, Inc., a Delaware corporation (Contractor). City and Contractor may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Agreement.”
RECITALS
A. The Parties previously entered into an agreement entitled “Call Agreement by and between the City of Santa Clara, California and ELB US, Inc., dated June 22, 2017 (Agreement);
B. The Agreement was previously amended by Amendment No. 1, dated June 16, 2020, and is again amended by this Amendment No. 2. The Agreement and all previous amendments are collectively referred to herein as the “Agreement as Amended”; and
C. The Parties entered into the Agreement as Amended for the purpose of having Contractor provide Enterprise Audio/Visual Services, and the Parties now wish to amend the Agreement as Amended to execute Call No. 22.1 for a maximum not- to-exceed compensation of $385,603.94 and extend the term of the agreement.
NOW, THEREFORE, the Parties agree as follows:
AMENDMENT TERMS AND CONDITIONS
1. S
ection 12 of the Agreement as Amended, entitled “TERM OF AGREEMENT” is amended to read as follows:
A. Unless otherwise set forth in this Agreement or unless this paragraph is subsequently modified by a written amendment to this Agreement, the term of this Agreement shall be eight (8) years, beginning on the Effective Date and terminating eight years later.
B. This Agreement shall be deemed extended for such time as is necessary for Contractor to complete work on any Call which is issued prior to the termination date of this Agreement, but is still in progress on the Amendment No. 2 to Agreement/ELB US Inc. Page 2
Rev. 10/25/2019
termination date of this Agreement. Any incomplete Call(s) which have been issued pursuant to the terms of a previous agreement between the Parties is/are hereby reaffirmed and each such Call shall remain in full force and effect under this Agreement, subject to the terms of such Call.
2. Call No. 22.1 is hereby added to the Agreement and is attached herein.
3. Except as set forth herein, all other terms and conditions of the Agreement as Amended shall remain in full force and effect. In case of a conflict in the terms of the Agreement as Amended and this Amendment No. 2, the provisions of this Amendment No.2 shall control.
The Parties acknowledge and accept the terms and conditions of this Amendment No. 2 as evidenced by the following signatures of their duly authorized representatives.
CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation
Approved as to Form: Dated:
Office of the City Attorney
City of Santa Clara
Office of the City Manager
City of Santa Clara
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771
“CITY”
ELB US INC.
a Delaware corporation
Dated:
By (Signature):
Name: Damian Bolton
Title: President
Principal Place of
Business Address:
415 Boulder Court, Suite 100
Pleasanton, CA 94566
Email Address: [email protected]
Telephone: (925) 400-6175
Fax: (925) 475-5096
“CONTRACTOR”
Amendment No. 2 to Agreement/ELB US, Inc. Page 1
Rev. 10/25/19
CALL NO. 22.1 FOR PROFESSIONAL SERVCIES
TO BE RPOVIDED TO THE
CITY OF SANTA CLARA, CALIFORNIA,
BY ELB US, INC.
The Parties to this Call No. 22.1 ("Call") agree that this Call is made pursuant to the terms of a Call Agreement between the Parties entitled, "Call Agreement by and between the City of Santa Clara, California and ELB US Inc.," dated June 22, 2017, the terms of which are incorporated by this reference. This Call describes the Services to be provided to the City of Santa Clara, California ("City") by ELB US Inc. ("Contractor"), which are more fully described in Contractor's proposal to City entitled "ELB's Response to the City of Santa Clara Libraries Upgrades Audio Visual Services" dated June 1, 2022 ("Proposal"), attached to this Call as Exhibit A and incorporated by this reference.
Exhibit A contains a complete description of the Services, and performance dates for the completion of such Services, to be performed by the Contractor under this Call. In no event shall the amount paid to the Contractor for the Services provided to City by the Contractor under this Call, including all fees or pre-approved costs and/or expenses plus a 20% contingency budget for unplanned remediation items, exceed Three Hundred Eighty-Five Thousand Six Hundred Three Dollars and Ninety-Four Cents ($385,603.94), subject to budgetary appropriations. Below is a summary of the fixed costs for this Call.
Description Total Cost
Annual Maintenance (July 1, 2023 – June 30, 2024) $ 49,000.00 Annual Maintenance (July 1, 2024 – June 30, 2025) $ 49,000.00 Northside Upgrade $ 219,784.18
Northside Video Conferencing Addition $ 9,192.81
Mission Video Conferencing Addition $ 18,207.66
Central Video Conferencing Addition $ 7,988.86
Central Park Replacement Screens $ 32,430.43
Total Maximum Not-to-Exceed Compensation for
Call 22.1 $ 385,603.94
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but both of which shall constitute one and the same instrument, and the Parties agree that signatures on this Agreement, including those transmitted by facsimile, shall be sufficient to bind the parties.
Amendment No. 2 to Agreement/ELB US Inc. Page 2
Rev. 10/25/2019
The Parties acknowledge and accept the terms and conditions of this Call as evidenced by the following signatures of their duly authorized representatives. The Effective Date is the date that the final signatory executes the Call. It is the intent of the Parties that this Call shall become operative on the Effective Date.
CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation
Approved as to Form: Dated:
Office of the City Attorney
City of Santa Clara
Rajeev Batra
City Manager
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771
“CITY”
ELB US INC.
a Delaware corporation
Dated:
By (Signature):
Name: Damian Bolton
Title: President
Principal Place of
Business Address:
415 Boulder Court, Suite 100
Pleasanton, CA 94566
Email Address: [email protected]
Telephone: (925) 400-6175
Fax: (925) 475-5096
“CONTRACTOR”
Revised June 1, 2022
Catrina Reynolds
ELB US Inc.
510-914-4295
[email protected]
ELB US Inc. Response to
City of Santa Clara
Libraries Upgrades
Audiovisual Services
EXHIBIT A
) Libraries Upgrade
Audiovisual Services
Commercial in Confidence Page 2
Commercial in Confidence
The information contained in this document is
“Commercial in Confidence” and the property of ELB US
Inc. (“ELB”).
The information contained herein has been provided for
the sole purpose of assessing ELB ’s ability to undertake the project described.
Provision of this information should not be construed as a license to copy or communicate this information to a
third party without the express permission of ELB.
) Libraries Upgrade
Audiovisual Services
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TABLE OF CONTENTS
TABLE OF CONTENTS ............................................................................................ 3 PROJECT SPECIFICS – LIBRARIES UPGRADE .......................................................... 4 COST PROPOSAL ................................ ................................ ................................ ............... 4 SYSTEM DESCRIPTION ................................ ................................ ................................ ..... 11 PROPOSAL ASSUMPTIONS, INCLUSIONS, AND EXCLUSIONS ............................. 16 ASSUMPTIONS ................................ ................................ ................................ ................ 16 INCLUSIONS ................................ ................................ ................................ .................... 16 EXCLUSIONS ................................ ................................ ................................ .................... 16
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Audiovisual Services
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PROJECT SPECIFICS – LIBRARIES UPGRADE
COST PROPOSAL
NORTHSIDE UPGRADE
Qty Make Model Description
Unit
Amount Total
Programme Source Equipment
1 TASCAM BD-MP4K
TASCAM 4k UHD Blu-Ray
Multimedia Player $665.33 $665.33
1 APP001 MXH02LL/A
APPLE Apple TV 4k 64GB, 2nd
Generation, Black $266.65 $266.65
1 Barco R9861580US
BARCO R9861580US CSE-800
ClickShare Set, Black $4,333.33 $4,333.33
1 OFE
O.F.E. Mini PC (Processor Dual-
core 2Ghz or higher (Intel i7) RAM
16Gb, 256GB SSD $1.00 $1.00
Video Conferencing Equipment
1 JVC KY-PZ100W
JVC KY-PZ100 Robotic PTZ
Network Video Production Camera
(White) $2,959.00 $2,959.00
1 Vaddio 999-82000-000
VADDIO QuickCAT Universal
Suspended Ceiling Camera Mount $535.09 $535.09
1 DataVideo DAC-8PA
DATAVIDEO DAC-8PA SDI to
HDMI Converter $292.00 $292.00
Display Equipment
1 CHIEF VCMUW
CHIEF VCMUW Heavy Duty
Projector Mount $477.15 $477.15
1 Chief
Manufacturing CMA110W
CHIEF CMA110W 8" Ceiling Plate,
White $68.61 $68.61
1 Da-Lite 88307F
DALITE 16:9 78x139 / 159"
Diagonal, Da-Mat, 120V/60Hz $6,124.00 $6,124.00
1 NEC NP-PX803UL-WH
NEC 8000-lumen Professional
Installation Projector $12,465.33 $12,465.33
1 NEC NP19ZL NEC NP19ZL 1.65 Zoom Lens $3,226.67 $3,226.67 1 Chief
Manufacturing CMS048W
CHIEF Fixed Extension Column,
48" WHITE $70.93 $70.93
1 Chief
Manufacturing CMA640W CHIEF SHIELD RING, WHITE $15.89 $15.89 1 OFE
Da-lite Tensioned Advantage
Screen housing and low voltage
controller $1.00 $1.00
Audio Equipment
4 SHURE MXW1/O=-Z10
SHURE MXW1 Hybrid Bodypack
Transmitter, Z10 Band $620.07 $2,480.28
4 SHURE MX150B/C-TQG
SHURE Cardioid 5mm
Subminiature Lavalier Mic, For
Shure Bodypacks $267.33 $1,069.32
1 SHURE MX418/C
SHURE Cardioid Gooseneck
Condensor Microphone (460 mm) $266.87 $266.87
1 BIAMP
TesiraFORTÉ-AVB-
CI
BIAMP Audio DSP w/12 mic/line in
w/AEC. 8 line out & AVB Port $2,733.33 $2,733.33
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Audiovisual Services
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1 BIAMP Tesira-SERVER-IO
BIAMP Tesira DSP serverup to 48
channels of I/O, 1 DSP-2 card $4,933.33 $4,933.33
1 BIAMP Tesira-AVB-1
BIAMP Tesira-AVB-1 AVB network
card $626.67 $626.67
1 BIAMP SVC-2 BIAMP VOIP Interface Card $473.33 $473.33 1 BIAMP Tesira.DAN-1 BIAMP Tesira 64x64 Dante module $1,100.00 $1,100.00 4 BIAMP Biamp.Tesira.SEC-4 BIAMP Tesira SEC-4 $546.67 $2,186.68 4 Hosa
Technology HMIC-025
HOSA TECHNOLOGY Pro
Microphone XLR3-M to XLR3-F
Cable, 25'' $24.47 $97.88
2 Liberty Wire
&Cable MSB-521BK
LIBERTY Hosa Tech 72"
Microphone Stand w/ 36" Boom $42.03 $84.06
1 Listen LS-70-072
LISTEN iDSP Prime Level IV
Stationary RF System $2,210.67 $2,210.67
6 Listen LR-4200-072-P1
LISTEN DSP RF Receiver Package
1 (72 MHz) $234.67 $1,408.02
1 RDL DD-BTN44
RDL Wall-Mounted Bi-Directional
Line-Level and Bluetooth Audio $950.44 $950.44
2 SHURE MXWAPT8=-Z10
SHURE 8 Channel Access Point
Transceiver, Z10 Band $3,784.60 $7,569.20
3 SHURE MXWNCS8
SHURE 8-Channel Networked
Charging Station $1,972.53 $5,917.59
1 SHURE MX412SE/C
SHURE Cardioid Gooseneck
Condensor Microphone (12") $266.87 $266.87
1 SHURE A400SM
SHURE Recessed Shock Mount for
Gooseneck Mics $30.00 $30.00
1 SHURE MXWAPT2
SHURE MXWAPT2 2-Ch Access
Point Transceiver, Z10 Band $1,450.27 $1,450.27
10 SHURE MXW8=-Z10
SHURE Desktop Base Transceiver,
Z10 Band $645.67 $6,456.70
10 SHURE MX410/C
SHURE 10" Cardioid Gooseneck
Mic, Bi-color Status Indicator $339.07 $3,390.70
1 SHURE MXWNCS4
SHURE MXWNCS4 Networked
Charging Station $1,531.07 $1,531.07
14 SHURE SB901A
SHURE SB901A MXW Bodypack,
Boundary, and Desktop Base
Battery $35.33 $494.62
4 SHURE MXW2/SM58=-Z10
SHURE Handheld Transmitter,
SM58 Microhpone Capsulte, Z10
Band $605.93 $2,423.72
Signal Routing Equipment
3 Neutrik NE8FDY-C6
NEUTRIK D-shape CAT6 panel
connector with Nickel housing $32.17 $96.51
1 Crestron DM-TX-201-C
CRESTRON DigitalMedia 8G+
Transmitter 201 $1,192.00 $1,192.00
3 Crestron
DM-TX-4KZ-100-C-
1G-W-T
CRESTRON DigitalMedia 8G+
4K60 4:4:4 HDR Wall Plate TM,
White $917.33 $2,751.99
6 Crestron DMC-4KZ-HD
CRESTRON HDMI 4K60 4:4:4
HDR Input Card for DM Switchers $733.33 $4,399.98
2 Crestron DMC-4KZ-HDO
CRESTRON 2 Channel HDMI
4K60, 4:4:4 HDR, Scaling Output
Card $1,650.67 $3,301.34
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10 Liberty Wire
&Cable E2-HDSEM-M-01
LIBERTY Commercial Grade HDMI
Cables w/ Ethernet, 3ft $14.05 $140.50
10 Liberty Wire
&Cable E2-HDSEM-M-02
LIBERTY Commercial Grade HDMI
Cable w/ Ethernet, 6 ft $18.28 $182.80
5 Liberty Wire
&Cable E2-HDSEM-M-02.5
LIBERTY Commercial Grade HDMI
Cables with Ethernet 8 ft. $21.17 $105.85
2 Liberty Wire
&Cable HDPMM10F
LIBERTY HDPMM10F HDMI Cable,
ENET, 18G, 10 Ft $19.52 $39.04
1 Liberty Wire
&Cable E-USBAB-6
LIBERTY 6' Molded USB 2.0 A
Male to B Male $6.59 $6.59
1 Crestron DM-MD16X16-CPU3
CRESTRON 16x16 DigitalMedia
Switcher $7,884.00 $7,884.00
4 Crestron
DM-RMC-4K-100-C-
1G-W-T
CRESTRON 1Gang 4K
DigitalMedia 8G+ Receiver -
WHITE $642.67 $2,570.68
6 Crestron DMC-4KZ-C
CRESTRON DigitalMedia 8G+
4K60 4:4:4 HDR Input Card for DM
Switchers, HDBaseT Compatible $1,009.33 $6,055.98
3 Crestron DMC-4KZ-CO-HD
CRESTRON 2-Channel
DigitalMedia 8G+ 4K60 4:4:4 HDR
Output Card for DM Switchers $1,192.00 $3,576.00
1 Crestron DMC-DVI
CRESTRON DVI/RGB Input Card
for DigitalMedia™ Switchers $733.33 $733.33
1 Crestron DMC-STR
CRESTRON Streaming Input Card
for DM® Switchers $1,376.00 $1,376.00
2 DigitaLinx DL-AR2789
DIGITALLINX DL-AR2789 Secure
Ring Adapter $252.95 $505.90
1 Liberty AV
Solutions E-USB3AB-03
LIBERTY 3' USB3.0 A-B Cable,
Black $6.76 $6.76
3 Neutrik NKE6S-5-WOC NKE6S-5-WOC $63.71 $191.13
2 Liberty AV
Solutions E-USBAB-15
LIBERTY 15' Molded USB 2.0 A
Male-B Male $11.57 $23.14
1 PanelCrafters E94566-WQ629549
PANELCRAFTERS E94566-
WQ629549 White Steel Insert $73.31 $73.31
1 PanelCrafters E94566-WQ629550
PANELCRAFTERS E94566-
WQ629550 White Steel Insert $73.31 $73.31
1 PanelCrafters E94566-WQ629551
PANELCRAFTERS E94566-
WQ629551 White Steel Insert $73.31 $73.31
1 PanelCrafters E94566-WQ629554
PANELCRAFTERS E94566-
WQ629554 White Steel Insert $44.63 $44.63
1 PanelCrafters E94566-WQ629553
PANELCRAFTERS E94566-
WQ629553 White Steel Insert $44.63 $44.63
1 PanelCrafters E94566-WQ629552
PANELCRAFTERS E94566-
WQ629552 White Steel Insert $44.63 $44.63
1 Ephiphan ESP1151
EPIPHAN ESP1151 Pearl-2 Video
Processor, 2RU $9,776.12 $9,776.12
1 Neutrik NE8MC6-MO
NEUTRIK EtherCON CAT6 Nickel
Connectors $12.40 $12.40
1 Middle Atlantic UTR1-RP12
MIDDLE ATLANTIC 1RU Rack
Shelf, tie down slots:12-pack $420.91 $420.91
2 Atlas Sound DS5E
ATLAS SOUND 5" Fixed Height
Desktop Mic Stand - Ebony $25.73 $51.46
Control System Equipment
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Commercial in Confidence Page 7
1 Crestron PRO4
CRESTRON 4-Series Control
System $5,225.33 $5,225.33
1 Netgear
GSM4248PX-
100NAS
NETGEAR M4250 40G8XF POE+
Managed Switch $2,950.28 $2,950.28
1 Netgear AVB4248PX-10000S
Netgear M4250-40G8XF-POE+ -
License $826.79 $826.79
2 Crestron TSW-1070-W-S
CRESTRON 10.1 Inch Wall Mount
Touch Screen, White, Smooth $2,566.67 $5,133.34
Miscellaneous Items
1 Middle Atlantic PD-2415SC-NS
MIDDLE ATLANTIC Slim Power
Strip, 24 Outlet, 15A $179.40 $179.40
1 Liberty Wire
&Cable
24-4P-P-L6SH-WHT-
ft
LIBERTY WH CAT6 F/UTP EN
Series 23AWG 4 Pair Shielded,
1,000 feet $0.99 $990.00
1 Liberty AV
Solutions
24-4P-P-L6-EN-BLK-
ft
LIBERTY CAT6 U/UTP 23 AWG 4
Pair Unshielded Plenum, 1,000 feet $0.60 $600.00
1 Liberty Wire
&Cable 22-2C-PSH-WHT-FT
LIBERTY Audio and control 22
AWG 1 pair shielded plenum, 500
feet $0.20 $100.00
1 Liberty Wire
&Cable 16-2C-P-WHT-ft
LIBERTY 16AWG 2 conductor,
Plenum, White, 100 feet $0.35 $35.00
1 SCS 111S08080091H34
SENTINEL 111S08080091H34
RJ45 8P8C Plug Cat6A, Bag 100
Units $300.00 $300.00
1 SCS 1110808005634
SENTINEL RJ45 8P8C Modular
Plug, NCS Cat6A, 100 Pieces, Bag $227.93 $227.93
2 OFE Furman CN-1800s $1.00 $2.00
1 Middle Atlantic BGR-4532-AV
MIDDLE ATLANTIC 45 RU Pre-
Configured BGR Series, 32 Inches
Deep $3,172.63 $3,172.63
1 Middle Atlantic FWD-BGR-RR45
MIDDLE ATLANTIC 45 RU Forward
Rackrail, BGR Series $147.67 $147.67
1 Middle Atlantic BGR-Z4
MIDDLE ATLANTIC Seismic
Brackets, BGR Series $48.75 $48.75
1 Middle Atlantic RR2-3RCN
MIDDLE ATLANTIC RACKRAIL
RECESSOR, 2 RU, 3"D $43.51 $43.51
1 Middle Atlantic UPS-2200R-IP
MIDDLE ATLANTIC
Uninterruptable Power Supply $2,045.09 $2,045.09
1 Middle Atlantic VBK-BGR
MIDDLE ATLANTIC Vent Blocker
Kit, BGR Series $27.00 $27.00
1 Uline H-6856 ULINE Safety Curb, 48" $160.00 $160.00
5 Liberty AV
Solutions PC6B025BK
LIBERTY 25' LAN Sol Cat6 U/UTP
Pre-Made Patch Cable, Black $15.39 $76.95
4 Liberty AV
Solutions PC6BS001WH LIBERTY CAT6 STP Patch, 1-FT $3.55 $14.20 11 Liberty AV
Solutions PC6BS003WH LIBERTY CAT6 STP Patch, 3-FT $7.93 $87.23 15 Liberty AV
Solutions PC6BS005WH
LIBERTY CAT6 STP Patch, 5-FT
white $6.23 $93.45
1 Liberty Wire
&Cable RG58-CMR-BLK-FT
LIBERTY RB58 Solid Dual Shield
Cable, Black, 100 feet $0.43 $43.00
1 GEP001 VPM2000-0
GEPCO High Definition and SDI
Coax Cable, BLK, 100 feet $0.32 $32.00
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1 Liberty Wire
&Cable CM-RG59M-BNC
LIBERTY Plugs for Single, Dual, Tri
or Quad Shield 25/pck $79.68 $79.68
10 Liberty AV
Solutions 112116
LIBERTY BNC Crimp Plug for
RG58 non-plenum dual shield cable $2.35 $23.50
1 ELB US Inc. PSG-ADMIN PSG-ADMIN (FREIGHT) $4,790.00 $4,790.00 Engineering Services
16 Design $120 $1,920
66 Installation - Prevailing Wage $130 $8,580
16 System Programming $110 $1,760
20 Field Engineering $110 $2,200
16 Project Management $110 $1,760
System Total
20% Contingency $35,000
Tax $13,701.62
Total $219,784.18
NORTHSIDE VIDEO CONF ERENCING ADDITION
Qty Make Model Description
Unit
Amount Total
Video Conferencing Equipment
1 Vaddio 999-8240-000 VADDIO AV Bridge Mini $2,302.21 $2,302.21 1 Logitech 939-001817 LOGITECH 939-001817 Tap Wall Mount Assembly $240.35 $240.35 1 Logitech 939-001950 LOGITECH TAP Controller with Cat5e Kit $1,150.04 $1,150.04 1 OFE Zoom License supplied by City $1.00 $1.00
1 Crestron
DM-RMC-4K-100-
C-1G-W-T
CRESTRON 1Gang 4K DigitalMedia 8G+ Receiver -
WHITE $642.67 $642.67
1 Crestron DMC-4KZ-HD
CRESTRON HDMI 4K60 4:4:4 HDR Input Card for
DM Switchers $733.33 $733.33
1 OFE
O.F.E. Mini PC (Processor Dual-core 2Ghz or
higher (Intel i7) RAM 16Gb, 256GB SSD $1.00 $1.00
Miscellaneous Items
2 Liberty Wire
&Cable E2-HDSEM-M-02
LIBERTY Commercial Grade HDMI Cable w/
Ethernet, 6 ft $18.28 $36.56
1 Liberty Wire
&Cable
22-2C-PSH-WHT-
FT
LIBERTY Audio and control 22 AWG 1 pair shielded
plenum, 75 feet $0.20 $15.00
1 ELB US Inc. PSG-ADMIN PSG-ADMIN (FREIGHT) $280.00 $280.00 Engineering Services
2 Design $120 $240
2 Client Training $199 $398
3 Installation - Prevailing Wage $130 $390
4 Field Engineering $110 $440
2 Documentation and CAD $90 $180
2 Project Management $110 $220
System Total
20% Contingency $1,455
Tax $467.65
Total $9,192.81
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MISSION VIDEO CONFER ENCING ADDITION
Qty Make Model Description
Unit
Amount Total
Video Conferencing Equipment
1 Vaddio 999-8240-000 VADDIO AV Bridge Mini $2,302.21 $2,302.21 1 Logitech 939-001817
LOGITECH 939-001817 Tap Wall Mount
Assembly $240.35 $240.35
1 Logitech 939-001950 LOGITECH TAP Controller with Cat5e Kit $1,150.04 $1,150.04 1 JVC KY-PZ100W
JVC KY-PZ100 Robotic PTZ Network
Video Production Camera (White) $3,621.33 $3,621.33
1 JVC WMPZ100W
JVC WMPZ100W Wall Mount Bracket Kit
(White) $235.28 $235.28
1 OFE Zoom Rooms License supplied by City $1.00 $1.00
1 OFE
O.F.E. Mini PC (Processor Dual-core 2Ghz
or higher (Intel i7) RAM 16Gb, 256GB SSD $1.00 $1.00
Signal Routing Equipment
1 Extron 60-1238-81
EXTRON 60-1238-81 HDCP-Compliant
Scaling Presentation Switcher $3,282.40 $3,282.40
1 Extron 60-1421-13 EXTRON DTP T HWP 4K 231 D Wallplate $554.40 $554.40 Miscellaneous Items
1 Liberty Wire
&Cable
E2-HDSEM-M-
0.5 LIBERTY Commercial Grade HDMI Cables
with Ethernet $11.93 $11.93
1 Liberty Wire
&Cable
E2-HDSEM-M-
01 LIBERTY Commercial Grade HDMI Cables
w/ Ethernet, 3ft $14.05 $14.05
1 Liberty Wire
&Cable
24-4P-L6SH-
WHT-FT
LIBERTY CAT6 F/UTP EN 23AWG 4 Pair
Shielded, White, 50 feet $0.51 $25.50
1 Liberty AV
Solutions
E-DPM-HDM-
06F LIBERTY 6' DisplayPort to HDMI Cable $15.99 $15.99
1 Tripp Lite P024-006-13A
TRIPP LITE P024-006-13A Power
Extension Cord (6ft) $7.60 $7.60
1 ELB US Inc. PSG-ADMIN PSG-ADMIN (FREIGHT) $580.00 $580.00 Engineering Services
2 Design $120 $240
2 Client Training $199 $398
6 Installation - Prevailing Wage $130 $780
4 Field Engineering $110 $440
2 Documentation and CAD $90 $180
2 Project Management $110 $220
System Total
20% Contingency $2,860.00
Tax $1,046.58
Total $18,207.66
CENTRAL VIDEO CONFER ENCING ADDITION
Qty Make Model Description
Unit
Amount Total
Video Conferencing Equipment
2 Logitech 939-001950 LOGITECH TAP Controller with Cat5e Kit $1,150.04 $2,300.08 ) Libraries Upgrade
Audiovisual Services
Commercial in Confidence Page 10
2 Logitech 939-001817
LOGITECH 939-001817 Tap Wall Mount
Assembly $240.35 $480.70
1 OFE Zoom Room License furnished by City $1.00 $1.00
1 OFE
O.F.E. Mini PC (Processor Dual-core 2Ghz
or higher (Intel i7) RAM 16Gb, 256GB SSD $1.00 $1.00
Signal Routing Equipment
2 Crestron DMC-4KZ-HD
CRESTRON HDMI 4K60 4:4:4 HDR Input
Card for DM Switchers $733.33 $1,466.66
Miscellaneous Items
1 Liberty Wire
&Cable
24-4P-L6SH-
WHT-FT
LIBERTY CAT6 F/UTP EN 23AWG 4 Pair
Shielded, White, 200 feet $0.37 $74.00
2 Liberty Wire
&Cable E-USB3AB-10 LIBERTY USB3.0 A-B Cable, 10-ft $8.44 $16.88 1 Liberty Wire
&Cable
22-2C-PSH-
WHT-FT
LIBERTY Audio and control 22 AWG 1 pair
shielded plenum, 20 feet $0.20 $4.00
2 Liberty AV
Solutions
E-DPM-HDM-
06F LIBERTY 6' DisplayPort to HDMI Cable $15.99 $31.98
1 ELB US Inc. PSG-ADMIN PSG-ADMIN (FREIGHT) $300.00 $300.00 Engineering Services
2 Design $120 $240
2 Client Training $199 $398
3 Installation - Prevailing Wage $130 $390
2 Field Engineering $110 $220
2 Documentation and CAD $90 $180
2 Project Management $110 $220
System Total
20% Contingency $1,265
Tax $399.56
Total $7,988.86
CENTRAL PARK REPLACE MENT SCREENS
Qty Make Model Description Unit Amount Total
Display Equipment
2 Stewart
CUSTOM-
538820.002 Stewart Custom Luxus Series $10,064.80 $20,129.60 1 ELB US Inc. PSG-ADMIN PSG-ADMIN (FREIGHT) $1,340 $1,340 Engineering Services
24 Installation - Prevailing Wage $130 $3,120
1 Lift Rental $685 $685
2 Project Management $110 $220
System Total
20% Contingency $5,098
Tax $1,837.83
Total $32,430.43
Total for All Above Projects: $287,603.94
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SYSTEM DESCRIPTION
NORTHSIDE UPGRADE
The City of Santa Clara has requested that the AudioVisual System for the Northside Branch Library be renovated. ELB plans to use the existing infrastructure for cable pull wherever possible. The Library has a raised floor as well that will facilitate the cable installation. The following is a system description of the proposed solution:
Video Sources and Inputs
Each of the inputs and source devices below shall be selectable for viewing on the projection screen. These sources may also be routed to other destinations such as a video recorder, rack-mounted monitor, or streaming video encoder.
Lectern Inputs
The lectern shall feature an HDMI input and a 3.5mm audio input for different laptop connection possibilities.
An adapter ring shall be provided to allow mini-DisplayPort, Lightning and USB-C connections as well.
All video inputs from the Lectern shall be connected to the system via a single cable with a ruggedized, professional touring grade connector located inside the Owner Furnished (OFE) floor box, a new panel on the front wall and a panel on the side wall. There shall be three locations in each room where portable AV equipment may be connected to the system: The first is at the existing floor box for the lectern, the second shall be an AV input located at the side wall, or the front wall.
HDMI Inputs
The room shall feature Qty (3) direct HDMI inputs. These have been included to provide greater system flexibility, and are intended for sources such as a camera or an additional laptop. One HDMI input shall be located at the existing floor box, another at the side wall, and one at the front wall panel.
Zoom Room PC (ADD ALT)
The room shall feature a Zoom Room system. The PC compute will be furnished by The City and be located in the equipment rack in the chair storage closet. It shall be controlled by a Logitech Tap panel on the side wall.
The City will furnish the Zoom Room License and PC
Cable TV Receiver
An OFE Cable TV (CATV) receiver shall connect to the system from television viewing. The Touch Panel control shall be capable of changing channels. (NOTE – this is dependent upon the capability of the OFE CATV Receiver itself.)
Blu-Ray Player
A new Blu-Ray Player shall be included.
The Touch Panel control over Blu-Ray player functionality shall be provided.
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AppleTV
This will allow AirPlay wireless connectivity of Apple devices for display on the projection screen. Some basic control of the AppleTV will be possible via the Touch Panel, however the Apple Siri remote cannot be fully replicated.
Barco ClickShare
This device provides a set of USB dongles that may be connected to a laptop for wireless presentation. No software needs to be loaded on the laptop for the wireless connection, it is entirely managed by the USB dongle.
Up to four laptops may be connected simultaneously and may be shared on the projection screen one-at-a-time, or up to all four together.
Video Conferencing
The system has been designed to provide the capability to host and/or join video conferences via Zoom. A Zoom Room license will be required for the rack-mounted PC. (It is understood this can be provided by the City’s IT Department.)
Pan/Tilt/Zoom (PTZ) Camera
A JVC KY-1000 PTZ camera will be installed to capture the presenter from the rear of the room.
Video Conference Bridge
This device shall provide the necessary format conversion to and from the AV System to the USB interface of the rack-mounted PC.
Placing Calls
The Crestron Touch Panel may be used to place VoIP audio calls and set the overall system to prepare to make a video conference call, however Zoom calls must be placed via the Tap panel using the PC. This is a function of Zoom Rooms.
Video Recording and Streaming
A major component of the system is to allow Users to easily record a session, as well as to live stream events.
Epiphan Pearl2 Rackmount
The Epiphan Pearl will reside in the equipment rack.
The unit will connect to HDMI inputs and outputs within the existing system. An HDMI Video output will be routable to the floor box and both AV panels. The Pearl is a multi-functional device. Video Recorder, Lecture Capture, Live Production Switcher, and Streaming Server.
This unit is capable of up to 4K video resolution.
Projectors and Projection Screens
A new projector shall be installed in the room at the location of the present projector. The new projectors feature high-output, 8,000 lumen laser light module. ) Libraries Upgrade
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The existing OFE projection screen housing will be reused and controlled via the new control system at the touch panel.
The screen, motors and roller assembly will be replaced.
Video Routing – Video Matrix Switcher
This is the major video signal-switching component of the system. All video sources may be routed to any destination via the Touch Panel Controller
Video Streaming Encoders and Decoders
The room shall feature a video streaming encoder that will allow any video source to be streamed over the network. This is a single source stream, such as a Powerpoint presentation or CATV broadcast. This stream can be sent to anywhere within the Library and viewed via PC or streaming video decoder. This method will allow the use of multiple displays without requiring dedicated video connections.
Audio Inputs and Outputs
Lectern
The Lectern shall keep the existing balanced microphone XLR inputs, which shall be capable of being connected at the floor box or either wall panel.
The Lectern Mic may be adjusted from the Touch Panel Controller.
Auxiliary Mic Inputs
In addition to the lectern mic inputs, an additional mic input shall be added at the floor box and at the side wall plate input panels.
These Aux Mic inputs will be controllable via the Touch Panel Controller as well.
Line Level Audio Inputs and Outputs
The front wall plate will have a Bluetooth receiver, audio line inputs on RCA and 3.5mm jacks, and a
3.5mm line output.
Video Outputs
Auxiliary HDMI Outputs
The floor box, front and side wall plates shall be equipped with an auxiliary HDMI output for use with confidence monitors or other display devices for any application.
Loudspeakers
The ceiling loudspeakers will be reused for speech reinforcement. The front wall loudspeakers will be reused for program audio. The sub-woofer mounted at the front of the room will be reused. The QSC CX204V power amplifier will be reused to deliver audio to the OFE ceiling speakers.
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Digital Audio Signal Processor (DSP)
Similar to the video matrix switcher, the Dante and AVB enabled Audio DSP routes audio sources to the necessary destinations such as the power amplifier or a recording or streaming device. The Audio DSP also controls audio volume and provides the necessary processing to allow high quality audio.
Equipment Rack
The present equipment rack will be replaced with a 45RU rack to be relocated into the chair storage closet.
Audio-Only Telephone Calls
The Audio DSP features a VoIP connection, which will allow Users to place telephone calls directly from the room using the Touch Panel Controller to dial the call.
Wireless Microphones
The room shall feature Qty (18) digital wireless microphone channels. Each wireless microphone will have a dedicated charger base in a TBD secure location.
Handheld Wireless Microphone Transmitters
The room shall feature Qty (4) handheld wireless mics.
Bodypack Wireless Microphone Transmitters & Microphones The room shall feature Qty (4) bodypack transmitters that can be connected to a microphone. Qty (4) standard lavaliere-style microphones have been included. Qty (4) over-the-ear microphones have been added to the system. These may be used with any of the wireless bodypacks.
Gooseneck Wireless Mics
The room shall feature Qty (10) wireless tabletop bases with 12” gooseneck microphones.
Microphone Control
Using the Touch Panel Controller, the Users may raise and lower microphone volume, as well as mute a microphone as needed.
The system will be programmed to reset microphone levels to a default setting each time the system is turned OFF.
Assistive Listening System (ALS)
A new ALS system will be used in order to meet ADA requirements for 231 occupants; this will include 10 rechargeable wireless receivers with integrated neck loops and outboard headsets.
Uninterrupted Power Supply (UPS)
Qty (1) UPS backup shall be included in order to protect the equipment from power outage. The UPS units shall sense power outage, and send shutdown commands to the AV system in order to preserve equipment life.
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Control System
The present control system will be replaced with a Crestron Series 4 processor for maximum efficiency. The control system shall manage overall functionality of the system. ELB will create default settings in cooperation with Library staff so the systems will behave predictably and reliably each time they are turned ON.
Qty (2) new 10-inch touch panels shall be included with the system. Qty (1) will be wall-mounted on the front wall and shall be white. Qty (1) will be wall-mounted on the side wall and shall be white.
MISSION VIDEO CONFER ENCING UPGRADE
Client has an existing multi-purpose meeting room that they would like to add video conferencing capability. The system currently has 1x rack plate consisting of 1x VGA & 1x HDMI input for each, as well as a HDMI input from the wall plate with Extron DTP Extension, and a Blu-ray DVD player. All inputs are connected to an Extron 1604 four inputs switcher which is at maximum inputs. ELB will swap out the switcher with an Extron 1608xi which will retain all rack inputs. ELB to relocate the wall plate input to one of the DTP inputs of the 1608xi in order to free up the DTP receiver for the new camera. Addition of 1x JVC camera with Extron DTP transmitter, 1x VC codec, 1x Logitech tap panel for VCUI. The camera shall be mounted on the existing projector mounting pole with U bolt. The current design will utilize the single existing wireless mic for audio capturing. Additional wired mic can be connected to the system via existing XLR input rack plate. Zoom Room compute and Zoom Room license provided by The City. AEC shall be handled via the VC system, and all labor will be performed to prevailing wage requirements.
CENTRAL PARK VIDEO C ONFERENCING UPGRADE
Existing system already has an AV bridge and cameras installed. ELB will install video conferencing units and Tap panels. Our team will reroute cameras directly to the AV Bridge instead of the matrix switcher, which will free up the inputs for VC units. 2x DM input cards were added for redundancy. City to supply Zoom Room Compute and Zoom Room License. All labor will be performed to prevailing wage requirements.
CENTRAL PARK REPLACE MENT SCREENS
ELB will have three techs onsite to replace both of the existing projection screens, rolls and motors. ELB will need to utilize a rental scissor lift for installation of the screens, we will also dispose of all old material.
All labor will be performed to prevailing wage requirements.
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PROPOSAL ASSUMPTIONS , INCLUSIONS, AND EX CLUSIONS
ASSUMPTIONS
1. It is assumed that the ceiling is drop-tile.
2. All floor boxes, back boxes, terminal cans, pull boxes, and junction boxes to be provided and installed by the Customer.
3. It is assumed that tables and appropriate AV cable pathways (ie. user cables, control panel cables) will be provided by Customer and onsite prior to ELB’s onsite for installation.
4. Appropriate Credenza or other furniture containment for the AV equipment rack is to be provided by the Customer
5. All Owner Furnished (OFE) equipment will be provided to ELB prior to ELB ’s onsite installation. In the case where OFE equipment is required to enable ELB to Pre -build and test the system in ELB ’s shop, Customer will, upon request, ship equipment to ELB.
INCLUSIONS
1. ELB will provide a turn-key system as described in the Scope of Work Section of this agreement.
2. ELB will provide AV installation including AV signal cable, terminations to AV equipment, including wall and floor plates as described herein.
3. ELB will advise for any AV related infrastructure requirements.
4. ELB will coordinate with other trades as required.
5. The scope of work for the engineering and drafting services in this project includes the creation of PDF drawings and a Bill of Materials, receiving feedback on these deliverables and producing a final set of PDF drawings and a final Bill of Materials. Upon acceptance of these final documents, ELB will produce a full set of CAD drawings for final review, incorporate any final changes, and complete the scope of this project by submitting a Final Design Pack to the client.
6. All labor will be performed to prevailing wage requirements.
EXCLUSIONS
1. Conduits, cable trays, cable ladders, connection boxes, pull boxes, terminal cans, junction boxes, floor boxes and outlet boxes permanently installed in walls, floors, and ceilings.
2. Installation or modification of any millwork, or casework.
3. Room lighting fixtures, power receptacle outlets, and interconnecting wiring for these circuits and all AC electrical breaker panels, outlets and wiring required.
4. Structural support (backing), wall openings, wall or floor penetrations, ceilings and trim, fire prevention and safety devices, rough and finished trim, painting and patching, drapes, shades or curtains, carpets, floor coverings, glazing, asbestos work and acoustical treatments. Relocation or movement of any ceiling or wall obstructions.
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5. All data/network and telecom service, cable, termination and connections to be made by others.
6. Acoustical treatments, variable or fixed, of any kind; such as curtains, diffusers, absorptive materials, bass traps, or similar.
7. Security systems, door locks, CCTV monitoring systems.
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BACK COVER
Sales 1.888.506.7275
Web www.elbglobal.com
Service and Support 1.800.806.5581