City of Santa Clara
Meeting Minutes
Board of Library Trustees
Board Approved
6:00 PM Virtual Meeting06/09/2022
Special Meeting
Pursuant to the Government Code section 54953(e) and City of Santa Clara Resolution 22-9067, the Board of Library Trustees meeting will be held by teleconference only. No physical location will be available for this meeting; however, the City of Santa Clara continues to have methods for the public to participate remotely:
• Via Zoom:
o https://santaclaraca-gov.zoom.us/j/89995497083
Webinar ID: 899 9549 7083 or
o Phone: 1(669) 900-6833
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Chair calls for a Special Meeting of the Board of Library Trustees to commence and convene on June 9,2022, at 6:00 PM for a Special Meeting held virtually via Zoom, to consider the following matter(s) and to potentially take action with respect to them.
PUBLIC PARTICIPATION IN ZOOM WEBINAR: Please follow the guidelines below when participating in a Zoom Webinar:
- The meeting will be recorded so you must choose 'continue' to accept and stay in the meeting. - If there is an option to change the phone number to your name when you enter the meeting, please do so as your name will be visible online and will be used to notify you that it is your turn to speak. - Mute all other audio before speaking. Using multiple devices can cause an audio feedback. - Use the raise your hand feature in Zoom when you would like to speak on an item and lower when
finished speaking. Press *9 to raise your hand if you are calling in by phone only. - Identify yourself by name before speaking on an item. -
Unmute when called on to speak and mute when done speaking. If there is background noise coming from a participant, they will be muted by the host. Press *6 if you are participating by phone to unmute. - If you no longer wish to stay in the meeting once your item has been heard, please exit the meeting.
06/09/2022Board of Library Trustees Meeting Minutes
CALL TO ORDER AND ROLL CALL
Chair Ricossa called the meeting to order at 6:03 pm.
A motion was made by Trustee Hintermeister, seconded by Vice Chair Evans to excuse Trustee Broughman. Trustee Tryforos was excused via email vote after the meeting.
Present 3 - Trustee Hintermeister, Chair Ricossa, and Vice Chair Evans Excused 2 - Trustee Broughman, and Trustee Tryforos
CONSENT CALENDAR
A motion was made by Trustee Hintermeister, seconded by Vice Chair Evans to approve the Consent Calendar. The motion passes 3-0.
Aye: 3 - Trustee Hintermeister, Chair Ricossa, and Vice Chair Evan Excused: 2 - Trustee Broughman, and Trustee Tryforos
1 22-809 Action on the Meeting Minutes of May 2, 2022
Recommendation: Approve meeting minutes of May 2, 2022
PUBLIC PRESENTATIONS
There were no public presentations.
GENERAL BUSINESS
2 22-808 Action on selection of Board of Library Trustees Chair and Vice Chair for FY 2022/23
Recommendation: Approve the selection of the Board of Library Trustees Chair and Vice Chair for FY 2022/23
The nominations as they stand for FY 2022/23 are Trustee Evans for Chair and Trustee Hintermeister for Vice Chair.
A roll call vote was taken to approve the nominations of Trustee Evans as Chair and Trustee Hintermeister as Vice Chair. The motion passes 3-0.
Aye: 3 - Trustee Hintermeister, Chair Ricossa, and Vice Chair Evans Excused: 2 - Trustee Broughman, and Trustee Tryforos
06/09/2022Board of Library Trustees Meeting Minutes
3 22-812 Action on Collection Development Policy and Reconsideration Process Recommendation: Approve the Collection Development Policy and Request for Reconsideration
The Board of Library Trustees would like the Collection Development Policy to clarify that the City Librarian will make the ultimate decision regarding Requests for Reconsideration and that a response will be provided to the person who initiated the request.
A motion was made by Vice Chair Evans, seconded by Trustee Hintermeister to approve the Collection Development Policy and Reconsideration Draft. The motion passes 3-0.
Aye: 3 - Trustee Hintermeister, Chair Ricossa, and Vice Chair Evans Excused: 2 - Trustee Broughman, and Trustee Tryforos
STAFF REPORT
4 22-813 Report on Library Staffing
Recommendation: No recommendation on this item
Assistant City Librarian Goyal provided an overview of As-Needed Library staff classifications and roles in overall Library operations. Staff duties for As-Needed Library Page, Assistant, Librarian, and Associate and Regular Consultants were defined and Goyal described the distribution of staff by library units. Goyal shared current recruitments for Literacy Technology Assistant, Library Technology Consultant, Library Assistant, and Library Page and the plan to hire more staff to expand hours in Fall 2022. City Librarian Wong and Assistant City Librarian Goyal provided a comparison of pre-pandemic staffing levels with current staffing levels, and discussed overall system impact to Library operating hours.
After the COVID shutdown, the Library had less than half of their prior staff including as-needed staff which are critical to overall Library operations.
The Library reopened with a four-hour schedule to complement existing staff levels, and hours were adjusted in 2022 to better fit the needs of the school-age community. As staffing increases, the goal remains to increase hours to full 8 hour days during the week and add Sunday hours where Central Park Library is open for 7 days a week, Northside Library is open 6 days a week, and Mission Library is open 5 days a week.
TRUSTEES REPORT
06/09/2022Board of Library Trustees Meeting Minutes
5 22-814 Board Development and Engagement
Recommendation: No recommendation for this item.
Vice Chair Evans gave an overview of the Serving with a Purpose Conference he attended. He shared the State Librarian's announcement of a proposed bill which would supply a 750 million dollar budget increase for Library infrastructure projects where the Library can apply for Grants to use the funds for infrastructure repairs. He encouraged Trustees to reach out to State Senators and State Assembly to advocate for the bill. He learned about Board development and attended a round table discussion with other Trustees/Commissioners that he found informative. He found it valuable and recommends for future Board attendance.
Trustee Hintermeister gave an overview of the California Library Association Conference he attended highlighting the keynote address given by American Library Association President/City Librarian, Wong emphasizing equality, diversity, and inclusion. He recommends all Trustees, if interested and able, attend the CLA Conference.
City Librarian, Wong shared that the Northside Branch building facing needs repair and would be a great contender for the Library infrastructure grant, if we received support from the bill. She encouraged the Trustees to think of advocacy as a Board. The greater impact of a letter or support as a group. She also shared the background of the Library infrastructure bill.
Chair Ricossa would like the link of proposed bill sent to all members of the Board.
Trustee Hintermeister would like to build governance and advocacy into the Trustee work plan.
Vice Chair Evans would like to lead the Board in a stronger position through advocacy for the Library.
Chair Ricossa would like to take advantage of the upcoming Art and Wine Festival as far as outreach. City Librarian, Wong invited the Board to participate in the Library staffed booth.
ADJOURNMENT
The meeting was adjourned at 7:50 pm.
A motion was made by Vice Chair Evans, seconded by Trustee Hintermeister to adjourn the meeting. The motion passes 3-0.
Aye: 3 - Trustee Hintermeister, Chair Ricossa, and Vice Chair Evans
06/09/2022Board of Library Trustees Meeting Minutes
Excused: 2 - Trustee Broughman, and Trustee Tryforos
The Board of Library Trustees Meeting is adjourned to August 1, 2022, at 6:00 pm.
MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
If a member of the public submits a speaker card for any agenda items, their name will appear in the
Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
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