CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
FOR FOLLOW-UP/ACTION
Updated 8/24/22
Date
Assigned
Source Referral Description Assigned Department Projected Completion
1. 8/16/22 Council Meeting Discuss allocating up to $150K to create a Neighborhood Stadium Relations Committee using funds from the SCSA Budget
CMO Referred to early 2023
2. 8/16/22 Council Meeting Discuss potential uses, unfunded re pairs, and finances of operating and maintaining the Morse Mansion.
CMO To be placed on a
future agenda within
60 days
3. 8/16/22 Council Meeting Refer to staff to explore the option to expand cemetery hours at Mission City Memorial Park to possibly include Sunday hours.
Parks & Recreation TBD
4. 8/16/22 Council Meeting Review and evaluate the purchase of the Great America theme park. CMO/Community Development
TBD
5. 8/16/22 Council Meeting Discuss an admission tax of 6% be added to the ticket price or other charge that attendees pay to enter entertainment venues or events in Santa Clara CMO To be placed on a
future agenda within
60 days
6. 7/12/22 Council Meeting Traffic calming measures on Ca brillo Avenue. DPW has communicated with the community member; City is collecting traffic data and is scheduled to complete a traffic study in late 2022.
DPW December 2022
7. 7/12/22 Council Meeting Request for costs paid to previous law firms for City of Santa Clara PRA assistance. CAO/CCO/CMO TBD
8. 7/5/22 Council Meeting SB9 Developments: Direct staff to bring back recommendations regarding affordability.
When the City considers an update to citywide affordable housing ordinance, this information will be provided.
Community Development TBD
9. 6/21/22 Council Meeting Direct staff to return to Council with a scope to redo the El Camino Real Specific Plan including objective design standards.
Community Development Returning to Council
on Sept 13, 2022
10. 6/7/22 Council Meeting Rooftop Solar: Direct staff to cond uct a cost-benefit analysis on installing rooftop solar and ways to make it feasible for Santa Clara homeowners
Silicon Valley Power TBD
11. 6/7/22 Council Meeting Loyalton Ranch property: Direct City Manager to return to Council with a 1) Scope of Work and 2) costs of the following: a) consultant’s Risk Analysis/Assessment, b) clean up, and c) fencing.
Silicon Valley Power Completed
12. 5/24/22 Council Meeting Lease Agreement between City and Santa Clara PAL for the operation of BMX track. On May 24, 2022, staff returned with a status report on coordination of efforts between BMX and Police Activities League (PAL). Council note and filed report. Council questions included: obtain requested responses to questions presented to PAL, timeline, a full audit (5-years) of PAL, etc. Staff will return when the audit is complete with an update.
City Manager TBD
13. 5/24/22 Council Meeting Prepare a financial analysis for moving to A New City Hall to a location within the eight Community Dev elopment TBD
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
FOR FOLLOW-UP/ACTION
Updated 8/24/22
Date
Assigned
Source Referral Description Assigned Department Projected Completion blocks of the original downtown.
14. 5/10/22 Stadium Authority
Meeting
Signage Lighting at Levi’s Stadium – Direct staff to conduct an internal review of signage approach (repair or replacement) and return to the Board for authorization to procure a 3rd party evaluation if needed.
City Manager July 5, 2022
15. 4/5/22 Council Meeting Written Petition (CP 030) submitted by Joseph Goschy to discuss appealing a building Violation (CRN 2020-00310) at 220 Tyler Avenue. Refer Item to Future Agenda to Discuss Options.
CAO/CCO TBD
16. 4/5/22 Council Meeting Written Petition (CP 030) submitte d by Jared Peters regarding Responsibility of Sound Wall Adjacent to Pruneridge Avenue adjacent to Laurel Park East Neighborhood. Working with resident on development of potential cost-sharing/financial assistance solution. Resident is in the process of obtaining contractor quotes for the work. Staff is still waiting on cost proposals form resident.
DPW/CAO Currently Scheduled
for 8/30/22 Council
Meeting
17. 4/5/22 Council Meeting Written Petition (CP 030) Submitted by Vice Mayor Jain requesting to item at a future Council meeting agenda to discuss how to change noticing policy to reach more people.
Community Benefits Policy (10/13/20): Request to return to the Governance Committee with potential models of a Community Benefits Policy with feedback from various Community groups (i.e., CatalyzeSV) and best practices from other cities.
Community Development
/ City Attorney
Fall 2022
18. 4/5/22 Council Meeting Staff to Invite all Members of Boards/Commissions/Committees/Task Forces to attend the continued 2022 Priority Setting Session when it is Rescheduled.
City Clerk TBD
19. 3/22/22 Council Meeting Patrick Henry Specific Plan: Return to Council with a Proposal for a Plan Amendment for a .3% Public Art Fee Grant the Authority on the Approval of the TMA to the City Council versus the City Manager, indicated in the draft Plan.
Community Development Fall 2022
20. 1/25/22 Council Meeting Postpone Action on Task Force on Diversity, Equity, and Inclusion’s Letter regarding Elected Police Chief until after 2022 Priority Setting (Pending Completion of 2022 Priority Setting).
City Manager TBD
21. 1/11/22 Council Meeting Response was presented on May 10, 2022 on the action on Written Petition (Council Policy 030) submitted by Keith Stattenfield requesting to place an agenda item at a future Council meeting to discuss requirements from the CAO on approving an update to the CC&Rs of the Case del Rey HOA Bylaws.
City Attorney Consent calendar item
for 7/12/22
22. 1/11/22 Council Meeting Update on review and monitoring of Transportation Demand Management (TDM) measures. Staff to Issue RFP to support online reporting and tracking of TDM Measures Community Development October /November
2022
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
FOR FOLLOW-UP/ACTION
Updated 8/24/22
Date
Assigned
Source Referral Description Assigned Department Projected Completion and present a template to complete the forms. Staff issued the RFP on May 27 and has extended the deadline to July 18 to allow for more proposal submissions. Depending on the results of the submissions, staff should be able to provide Council a template by October/November 2022.
23. 1/11/22 Council Meeting Action on a Council Written Reques t (Council Policy 030) submitted by CM Jain requesting to place an agenda item at a future Council Meeting to discuss making the Youth Soccer Park parking lot available when there are no events at the Youth Soccer Park
1. Investigate ADA Improvements for parking
2. Investigate whether the City can engage a private operator to manage for parking
3. Investigate whether the 49ers can use their practice facility for parking
4. Determine the fair market value of VIP parking
Parks & Recreation/City
Attorney/City Manager
TBD
24. 12/14/21 Council Meeting Action on Amendment No. 1 to the Agreement for the Performance of Services with Wilson, Ihrig & Associates for Noise Monitoring Services at Vantage CA2 Data Center and Owens Corning Facility and Related Budget Amendment: item continued to get more information on broadcasting, moving from the Northside to the stadium, and an implementation timeline
Community Development May 10, 2022
25. 10/19/21 Council Meeting Written Petition (CP 030) to consider the purchase of a lot at 1601 Civic Center Drive to be added to a future meeting agenda.
City Manager TBD
26. 9/28/21 Council Meeting Refer the following Written Peti tion submitted by Councilmember Jain to the City Attorney’s Office for review, prior to being heard by the Governance Committee:
10 B. Request to Place an Agenda Item at a Future Meeting to Consider Hiring an Ethics Consultant for Upcoming Elections (City Clerk) requested that the City Attorney’s Office provide an update to Council on findings.
City Clerk/City Attorney Deferred to
Governance & Ethics
Committee (2022)
27. 8/17/21 Council Meeting
(Priority Setting
Check-in)
Staff to return at a future Council meeting with draft ordinance to adopt recommended procurement reforms.
Finance Summer 2022
28. 8/17/21 Council Meeting
(Priority Setting
Check-in)
Direct staff to bring back on a future agenda a presentation on Councilmember conflict of interest, including what staff currently does and what the Council is responsible for.
City Manager/ City
Attorney
TBD
29. 6/15/21 Council Meeting Request to provide date -based search capability on City website. The new advanced search is currently being tested by the City’s Website Core Team, and the City is working with the vendors to implement in August.
ITD / City Manager August 2022
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
FOR FOLLOW-UP/ACTION
Updated 8/24/22
Date
Assigned
Source Referral Description Assigned Department Projected Completion
30. 1/12/21 Council Meeting Provide a Study Session on pros/cons lifecycle cost/benefits of artificial surfacing including turf. Staff will return to Council with an informational memo.
Parks & Recreation Fall 2022
31. 9/24/19 Council Meeting Staff to review the Ordinance and enforcement of illegal street food vendors. At the 9/25/20 Council meeting, Council asked staff to review enforcement of vendors outside of Levi’s Stadium
Police Summer 2022
32. 4/30/19 Council Meeting Number of public transit riders for large stadium events
49ers Stadium Manager TBD
33. 4/30/19 Council Meeting Ask Stadium Manager for analysis to support their position that reducing the cost of parking would likely adversely impact public transit ridership, resulting in more cars on the roads
49ers Stadium Manager TBD
34. 10/2/18 Council Meeting Amend sign ordinance to prohibit signs on public property Parks & Rec/ City Attorney TBD
35. 3/13/18 Council Meeting Develop a Stadium Authority Fina ncial Reporting Policy in conjunction with the Stadium Authority Auditor and the external auditor
Finance Summer 2022
Date
Assigned
Source Items Referred to 2022 Council Priority Setting Assigned Department Referred
1. 1/25/22 Council Meeting Consider current janitorial serv ices contract renewal based on public comment from Service Employees International Union. Staff will initiate an RFP process for janitorial services in Q2 of 2022 and report to the Council for services commencing in 2023. The current contract has one more year option, allowing staff to engage in an RFP process and ensure workplace safety (during COVID) for our facilities.
DPW/Finance Spring 2023
2. 8/16/22 Council Meeting Discuss working with Santa Clara Valley Water District and any other agency to discuss costs of a study to widen the San Tomas Aquino Trail.
DPW Refer to Priority
Setting Session
3. 1/25/22 Council Meeting Discuss the remedial conditio n of the International Swim Center facility (Public Presentation from the Santa Clara Swim Club). Refer Swim Club Facility Condition Discussion: CIP Facility Assessment of Infrastructure, site plan for new proposed site and design and construction costs.
Parks & Rec 2022 Priority Setting
Session
4. 1/25/22 Council Meeting Discuss and expl ore options for a transportation shuttle. City staff referred the Senior Transportation letter to Council.
City Manager 2022 Priority Setting
Session
5. 1/5/22 Joint City/VTA Funding a Brokaw undergrounding study (Estimated at $500,000) to be considered at next DPW 2022 Priority Setting
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
FOR FOLLOW-UP/ACTION
Updated 8/24/22
Date
Assigned
Source Items Referred to 2022 Council Priority Setting Assigned Department Referred Study Session re:
BART to Santa
Clara
Priority Setting Session Session
6. 12/7/21 Council Meeting Neighborhood Stadium Relations Committee: Action on 030 Submitted by Councilmember Jain requesting to future agenda Item to consider a Neighborhood Stadium Relations Committee
City Manager 2022 Priority Setting
Session
7. 11/16/21 Council Meeting Transportation “Quiet Zone”: City Council voted at Nov. 16, 2021 City Council to discuss the Transportation Quiet Zone at February Priority Setting Session and City staff will research any potential funding sources, such as the infrastructure bill or grant programs, before the meeting. Staff could not identify any grant opportunities for this work and also checked in with the City’s Legislative Advocacy Consultant, Townsend Public Affairs, and they were not aware of any opportunities either. The estimated cost for the “Quiet Zone” study is $300,000.
DPW 2022 Priority Setting
Session
8. 11/16/21 Council Meeting Adopt Vision Zero Policy: The City held a Study Session on a Potential Quiet Zone and Vision Zero Policy at the Nov. 16, 2021 City Council meeting. Council voted to move this item to be discussed at the 2022 Priority Setting Session and directed staff to return to the Council with a funding source. Council has not appropriated funds balance for this purpose. Staff has also applied for grant funding for this proposed effort and is awaiting a decision on that application.
DPW/Finance 2022 Priority Setting
Session
9. 10/19/21 Council Meeting Discussion of Proposal of a New City Film Commission City Manager 2022 Priority Setting Session
10. 10/19/21 Council Meeting Discussion of Construction of La wn Bowl Facility for consideration: The City currently has allocated $175,000 for the repair and maintenance of the Lawn Bowl facility (clubhouse).
There has been no subsequent action to re-allocate or redirect that amount to the design and construction of the new Lawn Bowls facility. Given the current balance in the 3001 General Capital Park Maintenance account, Council would need to reprioritize and reallocate up to $175,000 for the required design and engineering of a new facility. There is no funding allocated for construction.
Parks & Rec/City Manager Council action on June
21, 2022 meeting.
Based on future
prioritization and
funding availability.
11. 10/19/21 Council Meeting Discussion of Rainbow Crosswalk Pa inting: This item requires a Council Policy and Program, as well as an Art Approval Process (like the City Utility Art Box Program through the Cultural Commission). A majority of cities that implement art in crosswalks focus on privately funded installations with City permits. Based on limited research, staff estimates DPW/City Manager 2022 Priority Setting
Session
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
FOR FOLLOW-UP/ACTION
Updated 8/24/22
Date
Assigned
Source Items Referred to 2022 Council Priority Setting Assigned Department Referred an average capital cost of approximately $50,000 per new Art Crosswalk if funded by the City. Costs can vary based on artwork, complexity, the desired community process to choose the art and final crosswalk location.
12. 10/19/21 Council Meeting Discussion of Installation of Rectangular Rapid Flashing Beacon Crosswalk at Kiely/Mauricia. The City has over 200 uncontrolled crosswalks. Staff has preliminarily ranked these for review based on traffic/speed to establish a priority ranking to perform additional studies. Staff is currently working on finalizing an agreement with a consultant to study and analyze approximately the first 30 on the list. The crosswalk at Kiely/Mauricia is on the initial list. The study and analysis will indicate if improvements such as flashing beacons, hawks or other improvements are needed. There is an unfunded project in the budget for additional work at uncontrolled crosswalks citywide estimated at about $7M over 5 years. Staff seeking grant opportunities like OBAG for additional funding.
Uncontrolled crosswalks were covered in the Safe Streets Unfunded Priorities that were presented to the public last year while ballot measures were being considered.
DPW/City Manager 2022 Priority Setting
Session
13. 9/7/21 Council Meeting Agendize written petition submitted by David Donaldson to a future agenda to Consider Placing a Ballot Measure on the 2022 Ballot for Charter Amendments calling for the voters to consider Campaign Reform actions relative to donations from Santa Clara businesses and residents, City matching funds for donations, funding caps, and disclosures of funding raising activities. The component regarding Mayor and Council salaries will be removed.
Directed staff to return with a comparison of what other cities do.
City Clerk/City Attorney 2022 Priority Setting
Session
14. 8/17/21 Council Meeting Implement pilot meeting manageme nt protocol for Council meetings recommended by the Mayor and revisit/assess at 2022 Priority Setting Session. City Attorney to return to Council with resolution outlining this process at future Priority Session to be rescheduled.
City Attorney 2022 Priority Setting
Session
15. 2/23/21 Council Meeting Sanitary Sewer Laterals: Staff to retu rn to Priority Setting Session with a presentation on a cost analysis on City’s undertaking of responsibility of sewer laterals on and options for potential grant program and/or insurance policies
Water & Sewer 2022 Priority Setting
Session
COMPLETED
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 8/24/22
Date
Assigned
Source Referral Description Assigned
Department
Completed Resolution
1. 7/12/22 Council Meeting Return as an action item und er Alternative #1 – Determine the staff investigation sufficiently provided evidence of irregularities regarding Mr. Patrick’s residency and take action in accordance with Policy 032 (up to and including removal.) CMO/CAO/CDO Completed Action taken at 8/16/22
Council meeting
2. 6/7/22 Council Meeting Loyalton Ranch property: Direct City Manager to return to Council with a 1) Scope of Work and 2) costs of the following: a) consultant’s Risk Analysis/Assessment, b) clean up, and c) fencing.
Silicon Valley
Power
Completed Completed
3. 7/5/22 Council Meeting Direct staff to work with s ubcommittee/task force comprised of Councilmembers Park, Chahal, and Hardy and any other stakeholders (i.e., Apt. Assoc./Dan Kostenbauder) to have discussion with the Silicon Valley Chamber of Commerce regarding the Business License Tax.
CMO Completed Meeting was held with
stakeholders and
subcommittee.
4. 5/10/22 Stadium Authority
Meeting
(CP 030) by Vice Mayor Jain to discuss whether SBL contracts be sold on extra field seats. Agendize discussion whether SBL Contract should be sold on extra field seats.
City Manager June 21,
2022
Council approved SBL
contract sold on extra
field seats.
5. 4/19/22 Council Meeting Adoption of a Resolution of Intention for Parking Maintenance District No. 122 - Franklin Square. Staff to return to Council within 60 days detailing how to recover costs or other methods of enhancing revenue for the City.
DPW June 21,
2022
Completed
6. 1/5/22 Joint City/VTA Study
Session re: BART to
Santa Clara
Set a meeting with VTA near the proposed Santa Clara BART Station location to provide details to the public regarding station design. VTA conducted a May 10, 2022 City Council Study Session on the Santa Clara Station’s Architecture and Site Layout.
Funding a Brokaw undergrounding study for February 8, 2022 Priority Setting Session (not complete, referred to Priority Setting Session 2022) DPW May 10,
2022
Study Session with VTA
Complete
COMPLETED
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 8/24/22
Date
Assigned
Source Referral Description Assigned
Department
Completed Resolution
7. 12/14/21 Council Meeting Defer Loyalton to future meeting to develop strategy for the sale of the property and staff to coordinate a visit to the property for interested Councilmembers. Staff visits with Councilmembers was completed. Deferred item from 5/24/22 to future date.
City Manager /
Silicon Valley
Power
COMPLETED
March 8,
2022 and
June 7, 2022
Completed staff visits.
8. 1/12/21 Council Meeting Defer approval of the 1205 Coleman Gateway neighborhood park design to work with the developer within current project approvals to receive additional community input including the Old Quad on park design. The robust public input included additional outreach to the Old Quad neighborhood is complete and the Parks & Recreation Commission made a recommendation to Council on 5/17/22 for approval. The item will go to Council for consideration on June 21, 2022.
Parks &
Recreation
June 21,
2022
Council approved
schematic design with a
few additions.
9. 12/14/21 Council Meeting Action on Amendment No. 1 to the Agreement for the Performance of Services with Wilson, Ihrig & Associates for Noise Monitoring Services at Vantage CA2 Data Center and Owens Corning Facility and Related Budget Amendment: item continued to get more information on broadcasting, moving from the Northside to the stadium, and an implementation timeline
Community
Development
May 10,
2022
10. 9/28/21 Council Meeting Approve staff recommendation fo r Item 6. Public Hearing: 2020-2021 Consolidated Annual Performance and Evaluation Report (CAPER) with changes to increase grant funding to $30,000 for 7 agencies and fund the remaining 4 from the City’s General Fund.
Community
Development/
Housing
11. 12/7/21 Council Meeting Written Petition (030) to be added to Future Agenda:
10A: Action on a Written Petition (Council Policy 030) Submitted by Jared Peters Requesting to Place an Agenda Item at a Future Council Meeting to Consider making a Policy Decision Regarding the City Assuming Responsibility of an Unstable and Dangerous Sound Wall in the Laurel Park East Neighborhood DPW 4/5/22 Reported at Council
Meeting; Follow-Up
assigned to staff
12. 9/7/21 Council Meeting Shorten term of amendment to the agreement for the performance of services with Wilson, Ihrig & Associates for Noise Monitoring Services at Levi’s Stadium from 18 months to 6 months and directed staff to return with a proposal for owning versus leasing equipment and the cost benefit for monitoring the noise data and quality of reporting.
CDD 3/8/22 Approved by Council at
3/8/22 Council Meeting
COMPLETED
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 8/24/22
Date
Assigned
Source Referral Description Assigned
Department
Completed Resolution
13. 12/14/21 Council Meeting Defer Loyalton to future meeting to develop strategy for the sale of the property; staff to coordinate a visit to the property for interested Councilmembers.
CMO/SVP 3/8/22 Approved by Council at
3/8/22 Council Meeting
14. 11/16/21 Council Meeting Consider Resolution to support the bid to FIFA for the 2026 World Cup and related events.
CMO/CAO 2/22/22 Approved by Council at
2/22/22 Council
Meeting
15. 10/26/21 Council Meeting Item 4: Presentation on Business Tax Ballot Measure and Other Potential Revenue Measures for November 2022 Ballot: Explore a business tax that strikes a balance with the value of a business-friendly city (key priority) and progressive tax with input and advice of a consultant.
CMO/Finance 2/8/22 Approved by Council at
2/8/22 Priority Setting
Session
16. 10/19/21 Council Meeting Discussion of Future Ballot Measure Discussion in 2022 for Infrastructure Bond or Tax to 2022 Priority Setting Session
CDD/City
Attorney/Finance
2/5/22 Presented at 2022
Priority Setting Session
Part 1; Outreach in
Process
17. 8/24/21 Council Meeting
(Study Session)
Directed staff to: Engage with HomeBase to design City Plan Framework and start prep for workgroup discussions , Fast-track Task Force/Housing Commission development and implementation , Fast-track HomeKey progress where possible, especially in entitlements processing and explore short-term basic services, including bathrooms, showers, laundry, cell phone charging and others
CDD/City Clerk/
City Attorney/
Police
1/25/22 Approved by Council at
1/25/22 Council
Meeting
18. 5/4/21 Council Meeting Parking Maintenance District No. 122 – Engage with property owners to discuss options for increasing their share of the annual O&M costs and potential for dissolving the district
Public Works 1/25/22 Reported at Council
Meeting
19. 8/17/21 Council Meeting
(Priority Setting
Check-In)
Directed staff to return to Council at a future date with changes to the eligibility for serving on City Commissions that expands the eligibility requirement from Santa Clara electorate to Santa Clara resident – deferred to December City Attorney 1/11/22 Approved by Council at
1/11/22 Council
Meeting
20. 8/17/21 Council Meeting
(Priority Setting
Check-in)
Direct staff to explore a consultant for a TDM Study (scope, cost, ongoing cost) and talk to other cities and gather anything that may be able to be shared CDD 1/11/22 Reported at Council
Meeting
COMPLETED
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 8/24/22
Date
Assigned
Source Referral Description Assigned
Department
Completed Resolution
21. 11/9/21 Council Meeting Project Homekey: Look for alternate site in Santa Clara better suited for this use CDD 11/9/21 Update to Council emailed to Council on
3/10/22