MINUTES FROM
FINANCIAL MANAGEMENT SYSTEM
Weekly Status Meeting
April 5, 2022 | 9:00 – 9:16 AM
Zoom Meeting
Stadium Manager Attendees:
Darren Wong, Director of Accounting
Brent Ghan, Accounting Manager
Chris Steele, Director of Accounting
Stadium Authority Attendees:
Kenn Lee, Treasurer
Linh Lam, Assistant Director of Finance
Larry Lo, Accounting Division Manager
Armanino Attendees:
Giles Zollar, Senior Consulting Manager
Giovana Lopez, Project Manager
Linda Schoephoerster, Supporting Consultant
Financial Management System Project Status Updates:
• Armanino confirmed that the production environment of the Financial Management System has gone live.
o Armanino completed the Chart of Accounts upload provided by the Stadium Manager.
o The Stadium Manager and Stadium Authority confirmed access to the remote desktop but reported issues when resetting password for the remote desktop; Armanino will research the issue before opening tickets with InTwo. o Armanino will prepare a Change Order to update the scope to reflect actual and additional work implemented.
• Armanino confirmed the start of Concur and Tibco Scribe integration project. o Armanino’s Integration Specialist met with the Stadium Manager to gather integration and import requirements; the Stadium Authority requested to be included in future integration meetings.
o The Stadium Authority has approved additional work needed to utilize Tibco Scribe to integrate the Accounts Payable payment details from the Stadium Manager’s Great Plains instance to the Stadium Authority’s Great Plains.
Accomplishments:
• The Stadium Manager and the Stadium Authority have both signed off on UAT. • The production environment of Financial Management System has gone live. • Armanino kicked off the Concur and Tibco Scribe integration project.
Next Steps:
• Armanino to provide teams with access to the production environment. • Armanino to schedule additional meetings for Concur and Tibco Scribe integration. • The Stadium Authority to evaluate options for system administration after Go-Live.
Weekly Accounting Status Meeting
Date: 4/7/2022; 2:00pm to 2:30pm
Teams Meeting: Linh Lam (SCSA) and Darren Wong (ManCo)
1. Q4 Revolving Loan Interest Invoice
2. Final 2021-22 Default Notice Reconciliation
3. FMS
4. March Default Notice
MINUTES FROM
FINANCIAL MANAGEMENT SYSTEM
Weekly Status Meeting
April 12, 2022 | 9:00 – 9:22 AM
Zoom Meeting
Stadium Manager Attendees:
Darren Wong, Director of Accounting
Brent Ghan, Accounting Manager
Chris Steele, Director of Accounting
Stadium Authority Attendees:
Linh Lam, Assistant Director of Finance
Larry Lo, Accounting Division Manager
Armanino Attendees:
Giovana Lopez, Project Manager
Financial Management System Project Status Updates:
• Armanino confirmed that the weekly cutover tasks are on track. • The Stadium Authority confirmed that Armanino will be the administrator for the Financial Management System.
Armanino will provide access to its own ticketing system for tracking service requests, and a demo session will be provided to both the Stadium Manager and the Stadium Authority.
Armanino requested the Stadium Manager to contact the Project Manager directly for urgent requests or issues in the meantime. • The Stadium Manager requested for System Administrator access to the Great Plains environment so they can add and remove users whenever there’s a turnover in the accounting team.
o The Stadium Authority agreed to provide the Stadium Manager with System Administrator access within Great Plains.
Next Steps:
• Armanino to provide access needed for the production environment. • Armanino to confirm who the Integration Specialist is for the project and schedule follow- up meetings.
• Armanino to provide updated Change Order Form and Live Environment Sign-off to the Stadium Authority.
Date: 4/12/2022, 1:00 p.m.
Zoom Meeting:
For Santa Clara Stadium Authority:
James Sanchez, Stadium Authority Counsel
Sujata Reuter, Assistant City Attorney
Kenn Lee, Treasurer
Linh Lam, Assistant Director of Finance
Larry Lo, Accounting Manager
For Stadium Manager:
Alex Acton
Jihad Beauchman,
Ester Chi
1. Compensation Review
Date: 4/12/2022
Zoom Meeting:
For Santa Clara Stadium Authority:
James Sanchez, Stadium Authority Counsel
Sujata Reuter, Assistant City Attorney
For Stadium Manager:
Jihad Beauchman
1. Confidential Discussion Regarding Claim
Weekly Accounting Status Meeting
Date: 4/14/2022; 2:00pm to 2:40pm
Teams Meeting: Linh Lam (SCSA) and Darren Wong (ManCo)
1. Final 2021-22 Default Notice Reconciliation
2. Prior years’ Trust Budget
3. Bank Accounts
MINUTES FROM
FINANCIAL MANAGEMENT SYSTEM
Weekly Status Meeting
April 19, 2022 | 9:00 – 9:13 AM
Zoom Meeting
Stadium Manager Attendees:
Darren Wong, Director of Accounting
Brent Ghan, Accounting Manager
Chris Steele, Director of Accounting
Stadium Authority Attendees:
Linh Lam, Assistant Director of Finance
Armanino Attendees:
Giovana Lopez, Project Manager
Giles Zollar, Senior Consulting Manager
Financial Management System Project Status Updates:
• Armanino confirmed that the Armanino team is on track with the weekly cutover tasks after Go-Live.
• Armanino noted their legal team is in the process of reviewing the Managed Services contract and will provide the Stadium Authority with a draft in the coming week.
• The Stadium Manager inquired about the status of integration projects and Armanino noted that the team is working on finding the best solution and time required to complete the Tibco Scribe Integration Project.
o The Stadium Authority agreed with the Stadium Manager that the integration work needs to start so staff can start utilizing the integration function.
Accomplishments:
• The Stadium Manager provided final trial balances and net changes to Armanino to import the beginning balance into Great Plains.
• Armanino granted user access for Great Plains to the Stadium Manager team.
Next Steps:
• Armanino to update the Stadium Manager’s security roles with system administration capabilities.
• Armanino to send the Stadium Authority the Go-Live Signoff form for approval. • The Stadium Authority to approve the Change Order Form for the Implementation Project.
• Armanino to provide Managed Services contract to the Stadium Authority for review and schedule introduction meeting with the Customer Support team.
MINUTES FROM
FINANCIAL MANAGEMENT SYSTEM
Concur Integration Meeting
April 22, 2022 | 3:15 – 3:54 PM
Zoom Meeting
Stadium Manager Attendees:
Darren Wong, Director of Accounting
Sara Ta, Accounting Manager
Stadium Authority Attendees:
Larry Lo, Accounting Division Manager
Armanino Attendees:
Giovana Lopez, Project Manager
Giles Zollar, Senior Consulting Manager
Elizabeth Bender, Integration Specialist
Financial Management System Integration Status Updates:
• Concur Integration
o Armanino confirmed that the Concur integration will be able to automatically attach supporting documents in Great Plains if the file name includes both the Vendor Identification Document and Document Number separated by a special character.
o The original files will be moved to an Archive folder after a copy is attached in Great Plains. Armanino will also create an Exception folder, and users will receive exception notifications.
o The Stadium Manager inquired about the server storage limitation which Armanino does not foresee this being an issue.
• Tibco Scribe Integration
o Armanino confirmed that the Accounts Payable payment integration can be done through Tibco Scribe.
o Armanino proposed to build the scripts in the testing environment and have the Stadium Manager test it before installing integration software into Great Plains. • Issues with Production Server
o Armanino advised the Stadium Manager to request for the File Explorer capability directly from InTwo.
Next Steps:
• The Stadium Manager to confirm the required special character separating Vendor Identification Document and Document Number in the file names. • Armanino to install Tibco Scribe Agent in Great Plains and provide estimated completion date for Concur Integration.
• Armanino to work with the Stadium Authority on the Change Order for AP payment integration and assign an Integration Specialist.
Meeting to Discuss Jim Wyatt Awards Ceremony
Date: 4/26/2022; 4:10pm to 4:30pm
Zoom Meeting: Ruth Shikada (SCSA), Christine Jung (SCSA), and Jim Mercurio (ManCo)
1. Jim Wyatt Awards Ceremony – history of ceremony and total request
MINUTES FROM
FINANCIAL MANAGEMENT SYSTEM
Weekly Status Meeting
April 26, 2022 | 9:00 – 9:19 AM
Zoom Meeting
Stadium Manager Attendees:
Darren Wong, Director of Accounting
Brent Ghan, Accounting Manager
Chris Steele, Director of Accounting
Stadium Authority Attendees:
Larry Lo, Accounting Division Manager
Armanino Attendees:
Giovana Lopez, Project Manager
Elizabeth Bender, Integration Specialist
Financial Management System Project Status Updates:
• Great Plains Implementation Project
o The Stadium Authority approved the Change Order for the Great Plains Implementation Project to include Managed Services.
Armanino assigned the Customer Support Representatives who will be providing Managed Services and noted that the current members from the Implementation Team will continue to assist with issues during the transition.
o Armanino noted that they will follow up on the system access issue that the Stadium Authority discussed previously.
• Concur Integration Project
o Armanino confirmed that they have assigned a staff to build the required scripts in the test environment and is currently working with the Internal Resource Team to provide estimated project timeline.
• Tibco Scribe Integration Project
o The Stadium Authority followed up on the status of this integration project, and Armanino confirmed that they will work on an updated Change Order Form for the Stadium Authority to sign.
Accomplishments:
• Armanino scheduled introduction meeting with Customer Support Team. • Armanino updated the Stadium Manager’s security roles with system administration capabilities.
Next Steps:
• Armanino to provide the Stadium Manager with documentation noting the required naming convention allowing integration with Concur for sign-off.
Date: 4/27/2022
Phone Call:
For Santa Clara Stadium Authority:
Sujata Reuter, Assistant City Attorney
For Stadium Manager:
Jodi Marvet
1. Confidential Discussion Regarding Claim
Weekly Accounting Status Meeting
Date: 4/28/2022; 2:00pm to 2:45pm
Teams Meeting: Linh Lam (SCSA) and Darren Wong (ManCo)
1. FMS
2. Bank Accounts
3. O&M Invoice for April and May
4. Escheated Checks
Date: 4/29/2022
Phone Call:
For Santa Clara Stadium Authority
Sujata Reuter, Assistant City Attorney
For Stadium Manager
Jihad Beauchman
1. Confidential Discussion Regarding Insurance
MINUTES FROM
FINANCIAL MANAGEMENT SYSTEM
Weekly Status Meeting
May 4, 2022 | 10:30 – 10:56 AM
Zoom Meeting
Stadium Manager Attendees:
Darren Wong, Director of Accounting
Brent Ghan, Accounting Manager
Chris Steele, Director of Accounting
Stadium Authority Attendees:
Linh Lam, Assistant Director of Finance
Larry Lo, Accounting Division Manager
Armanino Attendees:
Giovana Lopez, Project Manager
Giles Zollar, Senior Consulting Manager
Elizabeth Bender, Integration Specialist
Financial Management System Project Status Updates:
• GP Implementation Project
o Armanino confirmed that the cutover tasks and implementation project is near completion.
o Armanino is finalizing the contract for Managed Services and noted that the open items will be transitioned to the Customer Support Team during the introduction meeting.
• Concur Integration Project
o Armanino is in the process of building the required scripts in the test environment and estimate this project to be completed by May 17, 2022. • Tibco Scribe Integration Project
o Armanino successfully installed Tibco Scribe Agent in Great Plains. o Armanino is in the planning stage and estimate this project to be completed by May 30, 2022.
Accomplishments:
• The Stadium Manager signed off on the required naming convention to allow integration with Concur.
• The Stadium Authority signed off on the Change Order related to Tibco Scribe Integration Project.
Next Steps:
• Armanino to provide the Great Plains Implementation Closure Form to the Stadium Authority for sign-off.
• The Stadium Manager to provide a sample payment file to Armanino for the Tibco Scribe Integration Project.
Minutes from May 4, 2022 Stadium Authority/Stadium Manager Meeting
MEETING MINUTES FROM
STADIUM AUTHORITY/STADIUM MANAGER
FIELD SEATS STADIUM BUILDER’S LICENSES (SBL) MEETING
May 4, 2022 | 1:30-3:00 p.m.
In Person and Zoom (Hybrid) Meeting
Stadium Manager/49ers Attendees:
Larry MacNeil, Compliance Manager
Rahul Chandhok, Executive Vice President of Communications and Public Affairs
Stadium Authority Attendees:
Rajeev Batra, Executive Director
Ruth Shikada (few minutes at end of meeting)
Kenn Lee, Treasurer
Christine Jung, Assistant to the Executive Director
Mr. Larry MacNeil provided a briefing on SBLs that included general information on the different SBL prices, locations, how much revenue the Stadium Authority has collected, number of SBLs sold, and the SBL Team that sells and services SBLs.
Mr. MacNeil then provided a briefing on the history of the temporary field seats and presented recommendation for the field seats. Stadium Authority and Stadium Manager/StadCo staff discussed topics such as the Stadium Manager’s strategy for determining SBL pricing, the refunds process, and other items related to the SBL proposal.
Weekly Accounting Status Meeting
Date: 5/5/2022; 2:00pm to 2:45pm
Teams Meeting: Linh Lam (SCSA) and Darren Wong (ManCo)
1. FMS
2. Year-end Invoices: General Liability, PS Costs, Workers Compensation, and Unemployment
MINUTES FROM
FINANCIAL MANAGEMENT SYSTEM
Customer Support Team Introduction Meeting
May 6, 2022 | 09:00 – 09:52 AM
Zoom Meeting
Stadium Manager Attendees:
Darren Wong, Director of Accounting
Chris Steele, Director of Accounting
Brent Ghan, Accounting Manager
Stadium Authority Attendees:
Linh Lam, Assistant Director of Finance
Larry Lo, Accounting Division Manager
Armanino Attendees:
Giovana Lopez, Project Manager
Giles Zollar, Senior Consulting Manager
Jeff Stone, Director of Managed Service Team
Erin Chan Santos, Customer Support Team
Rebecca Bunas, Account Manager
Kayla Schilling, Customer Support Team
Meeting Minutes:
The meeting started with introductions between Armanino’s Customer Support Team, the Stadium Authority, and the Stadium Manager. Giles Zollar, Senior Consulting Manager, gave an overview of the Great Plains implementation project, Concur integration project, Tibco Scribe integration project, and outstanding items. Mr. Zollar explained the relationship with InTwo and noted the Stadium Manager currently cannot open tickets within InTwo’s ticketing system. Mr.
Zollar is working with InTwo to allow the Stadium Manager to open support tickets directly in InTwo’s ticketing system. In the interim, Armanino’s Customer Support is responsible for opening and managing support tickets in InTwo’s ticketing system. The Stadium Manager agreed to provide a list of users authorized to open support tickets so Armanino can let InTwo know.
Armanino’s support staff provided an overview of the support services and how tickets are handled by the Managed Service Team. Support Specialists are available from 6:00AM to 5:00PM PST, and urgent tickets will be prioritized. Armanino staff responded to questions relating to system enhancement supports and noted it’s an add on feature to the current Managed Support Services. The Stadium Manager staff noted the need for this service, so the Stadium Authority agreed to include four planned enhanced consulting days to the Managed Service contract to accommodate the request.
MINUTES FROM
FINANCIAL MANAGEMENT SYSTEM
Weekly Status Meeting
May 10, 2022 | 09:00 – 09:22 AM
Zoom Meeting
Stadium Manager Attendees:
Darren Wong, Director of Accounting
Brent Ghan, Accounting Manager
Chris Steele, Director of Accounting
Stadium Authority Attendees:
Linh Lam, Assistant Director of Finance
Larry Lo, Accounting Division Manager
Armanino Attendees:
Giovana Lopez, Project Manager
Giles Zollar, Senior Consulting Manager
Elizabeth Bender, Integration Specialist
Linda Schoephoerster, Supporting Consultant
Financial Management System Project Status Updates:
• GP Implementation Project
o Armanino noted InTwo is working on the Windows Explorer capability. o Armanino reported that the Stadium Manager will not be able to open their own support tickets because the Stadium Manager’s email domain does not match with the primary email domain on the account with InTwo. Armanino will check with InTwo to see if it can change the domain name on the account to the Stadium Manager’s email.
• Concur and Tibco Scribe Integration Project
o Armanino reported that the Concur and Tibco Scribe integration projects are on track to be go-live by May 17, 2022 and May 31, 2022, respectively. o Armanino noted that voided payments will have to be processed manually.
Accomplishments:
• The Stadium Authority confirmed that the team was able to access the Great Plains production environment.
Next Steps:
• The Stadium Authority to sign-off on the Great Plains Implementation Closure Form and updated Managed Services contract.
• Armanino to complete testing the Window Explorer capability before pushing the updates into production.
Meeting to Discuss: Stadium Sign Repair/Replacement
Date: 5/12/2022; 11:00 am to 12:00 pm
Hybrid Meeting: Rajeev Batra (SCSA Executive Director), James Sanchez (SCSA Counsel), Rahul Chandhok (49ers), and Larry McNeil (ManCo)
1. Meet and Greet/Introductions
2. Discuss Stadium Sign Repair/Replacement and Field Level Stadium Builders Licenses
3. General topic of mutual cooperation was discussed
Weekly Accounting Status Meeting
Date: 5/12/2022; 2:00pm to 2:30pm
Teams Meeting: Linh Lam (SCSA) and Darren Wong (ManCo)
1. Outstanding SCSA Invoices
2. SCSA Year-end Invoices
3. New ManCo O&M Bank Accounts
MINUTES FROM
FINANCIAL MANAGEMENT SYSTEM
Weekly Status Meeting
May 17, 2022 | 09:00 – 09:10 AM
Zoom Meeting
Stadium Manager Attendees:
Darren Wong, Director of Accounting
Brent Ghan, Accounting Manager
Chris Steele, Director of Accounting
Stadium Authority Attendees:
Larry Lo, Accounting Division Manager
Armanino Attendees:
Giovana Lopez, Project Manager
Giles Zollar, Senior Consulting Manager
Financial Management System Project Status Updates:
• GP Implementation Project
o Armanino confirmed that the team has received the sign-off for the Great Plains project. The implementation project is complete, and the Support Team will take over to assist the team going forward.
• Concur and Tibco Scribe Integration Project
o Armanino reported that the integration projects have been delayed by one week due to limited bandwidth. Concur integration project is expected to go live on May 24, 2022 instead of May 17, 2022, and Tibco Scribe integration project is expected to go live on June 7, 2022 instead of May 31, 2022.
Accomplishments:
• The Stadium Authority confirmed system access and signed off on the Great Plains Implementation Closure Form.
• Armanino provided the Stadium Manager with access to a shared (D) drive with Windows Explorer capabilities.
Next Steps:
• Armanino to provide all users from the Stadium Manager with access to the D drive in the remote desktop.
• The Stadium Manager to provide a sample payment file for the Tibco Scribe integration project.
Weekly Accounting Status Meeting
Date: 5/19/2022; 2:00pm to 2:30pm
Teams Meeting: Linh Lam (SCSA) and Darren Wong (ManCo)
1. Armanino Sign-Off
2. SCSA Year-end Allocation
MINUTES FROM
FINANCIAL MANAGEMENT SYSTEM
Weekly Status Meeting
May 24, 2022 | 09:00 – 09:12 AM
Zoom Meeting
Stadium Manager Attendees:
Darren Wong, Director of Accounting
Brent Ghan, Accounting Manager
Chris Steele, Director of Accounting
Stadium Authority Attendees:
Linh Lam, Assistant Director of Finance
Larry Lo, Accounting Division Manager
Armanino Attendees:
Giovana Lopez, Project Manager
Elizabeth Bender, Integration Specialist
Financial Management System Project Status Updates:
• Concur Integration Project
o Armanino noted the Concur integration is 50% complete. The project is expected to go live on May 31, 2022 instead of May 24, 2022.
• Tibco Scribe Integration Project
o Armanino noted the Tibco Scribe integration is 10% complete. The project is still expected to go live on June 7, 2022.
Accomplishments:
• The Great Plains implementation project closure has been completed and transitioned to Support Team for ongoing support.
• The Stadium Authority completed its review of the Managed Services contract. • The Stadium Manager provided a sample payment file to Armanino for the Tibco Scribe integration project.
Next Steps:
• Armanino to review and sign-off on the Managed Services contract.
Meeting to Discuss: Stadium Operations
Date: 5/25/2022; 10:30 am to 11:00 am
In Person Meeting: Rajeev Batra (SCSA Executive Director), James Sanchez (SCSA Counsel), Rahul Chandhok (49ers), and Larry MacNeil (ManCo)
1. Discuss general topics regarding stadium operations and general impacts of stadium litigation
Minutes from May 25, 2022 Stadium Authority/Stadium Manager Meeting
MEETING MINUTES FROM
STADIUM AUTHORITY/STADIUM MANAGER
FIELD SEATS STADIUM BUILDER’S LICENSES (SBL) MEETING
May 25, 2022 | 11:00 – 11:45 a.m.
In Person Meeting
ManCo/49ers Attendees:
Larry MacNeil, Compliance Manager
Rahul Chandhok, Executive Vice President of Communications and Public Affairs
Stadium Authority Attendees:
Rajeev Batra, Executive Director
Ruth Shikada
Christine Jung, Assistant to the Executive Director
The meeting was scheduled to further discuss the SBL field seat proposal. Prior to discussing the SBLs, there was brief discussion on ticket surcharge for the Coldplay concert. Attendees then went on to discuss aspects of the pending SBL field seat proposal. Stadium Authority staff was provided a copy of the NFL approval for the 2022 Season.
Stadium Authority staff were provided with a draft of the proposed STR Marketplace agreement which will require future Board approval. The draft amendment would extend the agreement by one year.
Attendees discussed the recently approved Naming Rights signage repairs, how they were expected to last through the upcoming season, and potential next steps. Stadium Authority staff was provided with another copy of the third-party assessment report that recommended full replacement and information about how much the assessment work cost.
Meeting to Discuss: Stadium Builder’s Licenses (SBL) Field Seats Date: 5/26/2022; 1:07 pm to 1:22 pm
Call: Rajeev Batra (SCSA Executive Director) and Rahul Chandhok (49ers)
1. Follow up from 5/25/2022 meeting regarding SBL pricing Weekly Accounting Status Meeting
Date: 5/26/2022; 2:00pm to 2:10pm
Teams Meeting: Larry Lo (SCSA), Brent Ghan (ManCo), and Caitlin Ritchie (ManCo)
1. June Operating & Maintenance Invoice Payment
2. Capital Expenditure Invoices
3. Fiscal Year 2022-23 Budget Amendment for Prior Year Capital Projects
MINUTES FROM
FINANCIAL MANAGEMENT SYSTEM
Weekly Status Meeting
May 31, 2022 | 09:00 – 09:17 AM
Zoom Meeting
Stadium Manager Attendees:
Brent Ghan, Accounting Manager
Chris Steele, Director of Accounting
Stadium Authority Attendees:
Linh Lam, Assistant Director of Finance
Larry Lo, Accounting Division Manager
Armanino Attendees:
Giovana Lopez, Project Manager
Elizabeth Bender, Integration Specialist
Financial Management System Project Status Updates:
• Concur Integration Project
o The Stadium Manager confirmed that the integration will need to import supporting documents to all three companies within Great Plains. o Armanino noted that they are in the process of setting up the test environment for the Concur integration.
o The project is expected to go live on June 7, 2022.
• Tibco Scribe Integration Project
o Armanino noted the Tibco Scribe integration will commence again once the Concur project is in the testing phase.
o This project is still expected to go live on June 7, 2022
Accomplishments:
• The Stadium Manager confirmed that staff has full access to the D drive in remote desktop that Armanino setup.
Next Steps:
• Armanino to provide links to the testing company for the Concur integration project.
Weekly Accounting Status Meeting
Date: 06/02/2022; 2:00pm to 2:10pm
Teams Meeting: Larry Lo (SCSA), Brent Ghan (ManCo), and Caitlin Ritchie (ManCo)
1. Capital Expenditure Invoices
2. Fiscal Year 2022-23 Budget Amendment for Prior Year Capital Projects
3. Prevailing Wage Documentation Checklist
4. Bank Fees
5. KPMG Draft Report
MINUTES FROM
FINANCIAL MANAGEMENT SYSTEM
Weekly Status Meeting
June 7, 2022 | 09:00 – 09:11 AM
Zoom Meeting
Stadium Manager Attendees:
Brent Ghan, Accounting Manager
Stadium Authority Attendees:
Linh Lam, Assistant Director of Finance
Larry Lo, Accounting Division Manager
Armanino Attendees:
Giovana Lopez, Project Manager
Elizabeth Bender, Integration Specialist
Financial Management System Project Status Updates:
• Concur Integration Project
o Armanino reported that they are working with the Stadium Manager to troubleshoot the Structured Query Language (SQL) error identified during the document attachment testing.
o Armanino noted the Concur integration project is 80% complete. o This project is expected to go live on June 14, 2022 instead of June 7, 2022. • Tibco Scribe Integration Project
o Armanino noted the team is working on the Tibco Scribe integration project. o This project is expected to go live on June 14, 2022 instead of June 7, 2022.
Next Steps:
• Armanino to provide links to the testing company for the Concur integration project once the SQL issue is resolved.
• Armanino to provide an update to the Stadium Authority on the Managed Services contract.
Date: 6/8/2022, 4:30 p.m.
Teams Meeting:
For Santa Clara Stadium Authority:
Sujata Reuter, Chief Assistant City Attorney
For Stadium Manager:
Jihad Beauchman
1. Stadium Builder License Discussion
Meeting to Discuss: Field Seats Stadium Builder’s Licenses (SBLs) Date: 06/09/2022; 10:30 am to 11:00 am
In Person Meeting: Rajeev Batra (SCSA Executive Director), James Sanchez (SCSA Counsel), Rahul Chandhok (49ers), and Larry MacNeil (ManCo)
1. Discuss SBL pricing methodology.
2. Review pending litigation and arbitration.
Weekly Accounting Status Meeting
Date: 06/09/2022; 2:00pm to 2:08pm
Teams Meeting: Larry Lo (SCSA), Brent Ghan (ManCo), and Caitlin Ritchie (ManCo)
1. Capital Expenditure Invoices
2. Prevailing Wage Documentation Checklist
3. FY22-23 Budget Amendment Update
MINUTES FROM
FINANCIAL MANAGEMENT SYSTEM
Weekly Status Meeting
June 14, 2022 | 09:00 – 09:20 AM
Zoom Meeting
Stadium Manager Attendees:
Darren Wong, Director of Accounting
Brent Ghan, Accounting Manager
Chris Steele, Director of Accounting
Stadium Authority Attendees:
Linh Lam, Assistant Director of Finance
Larry Lo, Accounting Division Manager
Armanino Attendees:
Elizabeth Bender, Integration Specialist
Giles Zollar, Senior Consulting Manager
Financial Management System Project Status Updates:
• Concur Integration Project
o Armanino reported that they are working with InTwo to resolve the Structured Query Language (SQL) error identified by the Stadium Manager last week. The team will restore the test environment for the Stadium Manager to test once the error is resolved.
o Armanino noted the Concur integration project is 90% complete. o This project is expected to go live on June 21, 2022 instead of June 14, 2022. • Tibco Scribe Integration Project
o Armanino noted the team is working on the Tibco Scribe integration project and it is 15% complete.
o This project is expected to go live on June 21, 2022 instead of June 14, 2022. • Adding and Removing Users
o The Stadium Manager reported employee turnovers and inquired about the steps to add/remove users with Great Plains.
Armanino requested the Stadium Manager to open a support ticket in Armanino’s service portal and provide the security clearance level of the new users.
Next Steps:
• Armanino to provide links to the testing company for the Concur integration project once the SQL issue is resolved.
• Armanino to provide an update to the Stadium Authority on the Managed Services contract.
Weekly Accounting Status Meeting
Date: 06/16/2022; 2:00pm to 2:07pm
Teams Meeting: Larry Lo (SCSA), Brent Ghan (ManCo), and Caitlin Ritchie (ManCo)
1. Capital Expenditure Invoice
2. Prevailing Wage Documentation Checklist
3. July Operating & Maintenance Invoice Payment
4. Bank Wire Instruction for the Community Facilities District’s Bank Account
MINUTES FROM
FINANCIAL MANAGEMENT SYSTEM
Weekly Status Meeting
June 21, 2022 | 09:00 – 09:15 AM
Zoom Meeting
Stadium Manager Attendees:
Darren Wong, Director of Accounting
Brent Ghan, Accounting Manager
Chris Steele, Director of Accounting
Stadium Authority Attendees:
Larry Lo, Accounting Division Manager
Armanino Attendees:
Giovana Lopez, Project Manager
Financial Management System Project Status Updates:
• Concur Integration Project
o Armanino is still working with InTwo to resolve the Structured Query Language (SQL) error identified by the Stadium Manager. The team will restore the test environment for the Stadium Manager to test once the error is resolved. o Armanino noted the Concur integration project is 90% complete. o This project is expected to go live on June 30, 2022 instead of June 21, 2022. • Tibco Scribe Integration Project
o Armanino noted the team is working on the Tibco Scribe integration project and it is 25% complete.
o This project is expected to go live on June 30, 2022 instead of June 21, 2022. • Managed Services contract
o Armanino noted the Managed Services contract has cleared its Legal Department’s review and is currently with the partner for review. Armanino expects to complete its review by the end of this week.
Next Steps:
• Armanino to provide links to the testing company for the Concur integration project once the SQL issue is resolved.
Date: 6/22/2022, 11:00 a.m.
Teams Meeting:
For Santa Clara Stadium Authority:
Rajeev Batra, Executive Director
James Sanchez, Stadium Authority Counsel
For Stadium Manager:
Rahul Chandhok
Larry MacNeil
1. Biweekly Stadium Coordination Meeting
2. Confidential Discussion Regarding Pending Litigation Weekly Accounting Status Meeting
Date: 06/23/2022; 2:00pm to 2:10pm
Teams Meeting: Larry Lo (SCSA), Brent Ghan (ManCo), and Caitlin Ritchie (ManCo)
1. Capital Expenditure Invoice
2. Prevailing Wage Documentation Checklist
3. July Operating & Maintenance Invoice
4. Fiscal Year 2021-22 Non-NFL Events’ Profit & Loss Statements
5. Coldplay Profit & Loss Statements
6. Non-NFL Events’ Ticket Surcharge Deposit
7. Outstanding Invoices (Public Safety Invoices) from the City
MINUTES FROM
FINANCIAL MANAGEMENT SYSTEM
Weekly Status Meeting
June 28, 2022 | 09:00 – 09:13 AM
Zoom Meeting
Stadium Manager Attendees:
Darren Wong, Director of Accounting
Brent Ghan, Accounting Manager
Chris Steele, Director of Accounting
Stadium Authority Attendees:
Linh Lam, Assistant Director of Finance
Larry Lo, Accounting Division Manager
Armanino Attendees:
Giovana Lopez, Project Manager
Elizabeth Bender, Integration Specialist
Financial Management System Project Status Updates:
• Concur Integration Project
o Armanino noted the Structured Query Language (SQL) error has been resolved and an updated script has been loaded to the test environment for the team to test.
o Armanino noted the Concur integration project is 95% complete. o This project is expected to go live on June 30, 2022. • Tibco Scribe Integration Project
o Tibco Scribe integration is estimated at 75% completion and expect to go live on June 30, 2022.
Next Steps:
• Armanino to provide links to the testing company for the Concur integration and Tibco Scribe integration.
Weekly Accounting Status Meeting
Date: 06/30/2022; 2:00pm to 2:19pm
Teams Meeting: Larry Lo (SCSA), Brenda Lee (SCSA), Brent Ghan (ManCo), and Caitlin Ritchie (ManCo)
1. Capital Expenditure Invoice
2. Prevailing Wage Documentation Checklist – Provided
3. Fiscal Year 2021-22 Non-NFL Events & Coldplay Profit & Loss Statements
4. Details of Public Safety Payment Received
5. Bank of America Custodial Bank Accounts
6. Stadium Builder Licenses’ Quarterly Transfer