RESOLUTION NO. 22-9149
A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA
AUTHORIZING THE USE OF CITY ELECTRIC FORCES
PURSUANT TO CHARTER SECTION 1310
BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
WHEREAS, the City of Santa Clara's Charter section 1310 requires all contracts involving an expenditure of over $1,000 for the construction or improvement (excluding maintenance and repair) of a public works project to be let to the lowest responsible bidder; WHEREAS, Charter section 1310 permits the City to use its own employees if the City Council, by motion passed by at least four affirmative votes, determines that the public works may be done better or more economically by the City's own employees, and, upon such determination, the City may proceed to have the public works project completed without further observance of Charter section 131 0; and,
WHEREAS, the City's Electric Department desires to perform certain public works, as set forth in the Report to Council, dated November 1, 2022, by its own employees.
NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
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Resolution/Use of City Electric Forces
Rev: 03-09-18
1. The City Council of the City of Santa Clara does hereby declare and determine that the public works set forth in the 22-0080 Report to Council, attached hereto and incorporated by this reference, may be performed better or more economically by the City with its own employees .
2. Effective date. This resolution shall become effective immediately.
I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED
AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA , AT A REGULAR MEETING THEREOF HELD ON THE 1ST DAY OF NOVEMBER, 2022, BY THE FOLLOWING VOTE :
AYES: COUNCILORS:
NOES: COUNCILORS :
ABSENT: COUNCILORS :
ABSTAINED: COUNCILORS :
Attachments incorporated by reference:
1. Report to Council #22-0080
Resolution/Use of City Electric Forces
Rev: 03-09-18
Becker, Chahal, Hardy, Jain, Park, Watanabe
and Mayor Gillmor
None
None
None
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NORA PIMENTEL, C
ASSISTANT CITY CLERK
CITY OF SANTA CLARA
City of Santa Clara
Agenda Report
22-0080
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca .gov
@SantaClaraCity
Agenda Date: 11/1/2022
REPORT TO COUNCIL
SUBJECT
Action on a Resolution Authorizing the Use of City Electric Forces at Various Locations
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
Charter Section 1310 titled Contracts on Public Works states, in part, "that every contract involving an expenditure of more than one thousand dollars ($1,000) for the construction or improvement (excluding maintenance and repair) of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds shall be let to the lowest responsible bidder." The section further states that "the City Council may declare and determine that, in its opinion, the work in question may be performed better or more economically by the City with its own employees, and after the adoption of a resolution to this effect by at least four affirmative votes, it may proceed to have said work done in the manner stated, without further observance of the provisions of this section."
DISCUSSION
Staff believes that the work described below is best and most efficiently performed with City forces based upon the following factors: (1) the work is limited in size and scope; (2) City forces have knowledge and training in operating and maintaining the electric system that can be leveraged to more economically perform this work; and (3) bidding out the work and contracting with a private entity would not likely result in a lower overall cost or time savings. Therefore, staff recommends that the City Council make a finding that City forces can better perform the installation of the following electric facilities and approve the use of City forces.
Estimate Number:
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City of Santa Clara
38029
2590 Walsh Avenue
New Business
Remove existing meter/service, secondary cables, padmount transformer, primary feeds and close primary loop to existing active neighboring transformer.
$10,976
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Customer/Developer Contribution
36413
Agnew Road and Bassett Street
powe red by Legistarn,,
22-0080
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City of Santa Clara
Agenda Date: 11/1/2022
New Business
Install 1 - 65' class 1 pole, 2 - double arm primary crossarms, 6 - deadend 12kv insulators, 6 - pin 12kv insulators, 1/4" head guy, 7/16' down guy, 37.5 kVA OH transformer, LED Pole mount streetlight, +- 1700' aluminum overhead wire, +- 11 O' #4 aluminum TRI overhead wire.
$31,257
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Customer/Developer Contribution
36639
3595 MacGregor Lane
New Business
Remove 25 kVA overhead transformer, and install 50 kVA overhead transformer, fuses, cut outs, and 400amp metering.
$3,280
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Customer/Developer Contribution
38302
3050 Tasman Drive
Street Lights
Remove existing streetlight and +- 500' streetlight wire and install +- 500' streetlight wire.
$4,521
Street Light Capital Fund (534) Project 2871 - Miscellaneous Street Lighting Customer Service Charges
37840
909 Kiely Boulevard
New Business
Install 3-25 kVA overhead transformers,+- 30' low voltage underground wire, 1-crossarm, 3-cutouts and fuses, 4-underground connectors, 1-400A electric service meter.
$11,906
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Customer/Developer Contribution
37456
1834 Worthington Circle
New Business
Install 1-225 kVA padmount transformer, 1-300 kVA padmount transformer, 18 underground high voltage splices, 12 transformer elbows, +- 1550' underground high voltage wire, 39-200A electric service meters. $88,170
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate
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22-0080
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City of Santa Clara
Work
Customer/Developer Contribution
37908
3379 to 3425 El Camino Real
Capacity
Agenda Date: 11/1/2022
Remove existing transformer and primary and secondary cables, terminations, and meters. Install approximately 50' of 1/0 aluminum underground cable, (6) splices, (6) 200Amp terminations, secondary connections, 300kva pad mount transformer, (1) 600 Amp meter & devices, and (11) 200amp meters.
$40,475
Electric Utility Capital Fund (591) Project 2006 - Distribution Capital Maintenance and Betterments
Customer/Developer Contribution
38052
2378 Lass Drive
New Business
Remove +- 60' low voltage underground wire and (1) 200Amp electric service meter. Install+- 60' low voltage underground wire and (1) 400Amp electric service meter.
$1,537
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Customer/Developer Contribution
38298
2590 Walsh Avenue
New Business
Install new vacuum disconnect switch, 1500 kVA 277/480 volt padmount transformer and metering devices for new 3000A 277 /480 volt switchgear.
Install approximately 200' of 1100 aluminum 15 kV underground cable, approximately 250' of 1 /0 aluminum 15 kV underground cable, (6) 600A elbows, (6) 200A elbows, (6) 1100 aluminum cable splices, and secondary connectors.
$98,087
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Customer/Developer Contribution
37155
2760 Homestead Road
New Business
Build new riser pole 24C10 for new bridge tap riser and cutouts. Install approximately 120' of 1/0 aluminum 15kV underground cable, new 750 kVA 277/480V padmount transformer, terminations and metering devices. $29,732
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22-0080
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Agenda Date: 11/1/2022
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Customer/Developer Contribution
37410
3401 De La Cruz Boulevard
New Business
Install a new wood pole and padmount transformer to provide electricity to a commercial building.
$64,196
Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Customer/Developer Contribution
ENVIRONMENTAL REVIEW
Staff recommends that the City Council determine that the actions being considered are exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines sections (1) 15302 (c) (Class 2 - Replacement or Reconstruction) as the proposed work involves the replacement or reconstruction of existing utility systems and/or facilities involving negligible expansion of capacity, and (2) 15303(Class 3 - New Construction or Conversion of Small Structures) as the proposed work involves the construction of a limited number of small electric utility facilities.
FISCAL IMPACT
The funds to support the staff time for work performed by SVP and related construction materials for the work detailed in this report, totaling $384,137 are included in the Fiscal Year 2022/23 Capital Budget, as indicated by each project appropriation. Of that amount, $339,141 is in New Business Estimate Work, $40,475 is in Distribution Capital Maintenance and Betterments in the Electric Utility Capital Fund, and $4,521 is in Miscellaneous Street Lighting in the Street Lighting Capital Fund. All referenced work will be performed with City Electric Forces (SVP staff). Some work associated with encroachment permits may be performed by the Department of Public Works (DPW). DPW costs are recovered through payment of permit fees.
COORDINATION
This report has been coordinated with the Finance Department and City Attorney's Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City's website and in the City Clerk's Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk's Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Determine the proposed actions are exempt from CEQA and adopt a Resolution authorizing the use of City Electric Forces for work detailed in this report located at 2590 Walsh Avenue, Agnew Road and Bassett Street, 3595 MacGregor Lane, 3050 Tasman Drive, 909 Kiely Boulevard, 1834 Worthington Circle, 3379 - 3425 El Camino Real, 2378 Lass Drive, 2760 Homestead Road, and 3401 City of Santa Clara Page 4 of 5 Printed on 11/4/2022
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22-0080
De La Cruz Boulevard.
Reviewed by: Manuel Pineda, Chief Electric Utility Officer Approved by: Rajeev Batra, City Manager
ATTACHMENTS
1. Resolution - Use of City Electric Forces
City of Santa Clara Page 5 of 5
Agenda Date: 11/1/2022
Printed on 11/4/2022
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