City of Santa Clara
Meeting Agenda
Council and Authorities Concurrent Meeting
Hybrid Meeting
City Hall Council
Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
4:00 PMTuesday, December 6, 2022
The City of Santa Clara will be conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). Pursuant to Government Code Section 54953(e) and City of Santa Clara Resolution No. 22-9160 Councilmembers may teleconference from remote locations and the City continues to provide methods for the public to participate remotely
• Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306 or
o Phone: 1(669) 900-6833
• Via the City’s eComment
As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Chair calls for a Special Meeting of the Governing Board of the Stadium Authority, to commence and convene on December 6, 2022, at 4:00 pm for a Special Meeting to be held virtually and in the City Hall Council Chambers located in the East Wing of City Hall at 1500 Warburton Avenue, Santa Clara, California, to consider the following matter(s) and to potentially take action with respect to them.
Closed Session - 4:00 PM | Study Session - 6:00 PM | Regular Meeting - 7:00 PM 4:00 PM CLOSED SESSION
Call to Order in the Council Chambers
Roll Call
Council and Authorities Concurrent
Meeting
Meeting Agenda December 6, 2022
1.A Public Employee Appointment (Government Code §§ 54957, 54954.5, subd. (e))
Title: City Attorney
22-1470
1.B Public Employee Appointment (Government Code §§ 54957, 54954.5, subd. (e))
Title: City Manager
22-1471
1.C Conference with Legal Counsel-Existing Litigation (CC) Pursuant to Gov. Code § 54956.9(d)(1)
Marcus Dean Diaz v. City of Santa Clara, et al ., United States District Court, Northern District of California, Case No . 5:20-cv-03506
22-1475
Public Comment
The public may provide comments regarding the Closed Session item (s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.
Convene to Closed Session (Council Conference Room)
6:00 PM STUDY SESSION
Call to Order in the Council Chambers
2. Strategy for Additional Parkland in the Tasman East Specific Plan Area, in Conjunction with an Amendment to Add 1,500 Units to the Specific Plan
22-1058
7:00 PM COUNCIL REGULAR MEETING
*Open Session will begin at 7:00 PM or shortly thereafter.
Call to Order
Call to Order in the Council Chambers (Open to the Public) Pledge of Allegiance and Statement of Values
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS 11/30/22 and 12/6/22
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
SPECIAL ORDER OF BUSINESS
3.A Recognition of the 2022 Santa Clara Parade of Champions22-1307
Council and Authorities Concurrent
Meeting
Meeting Agenda December 6, 2022
3.B Verbal Report from the Chief Emergency Services Officer regarding COVID-19 Pandemic
22-1402
3.C Verbal Report Update from City Manager Regarding the Local Drought Emergency
22-1403
CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]
4.A Action on August 16, 2022 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, August 23, 2022 Special City Council Meeting Minutes, August 30, 2022 Council and Authorities Concurrent & Special Stadium Authority Meeting Minutes, and September 12, 2022 Special City Council Meeting Minutes
22-1464
Approve the meeting minutes of:
August 16, 2022 Joint Council and Authorities
Concurrent & Stadium Authority Meeting;
August 23, 2022 Special City Council Meeting;
August 30, 2022 Council and Authorities Concurrent &
Special Stadium Authority Meeting; and
September 12, 2022 Special City Council Meeting
Recommendation:
4.B Board, Commissions and Committee Minutes22-32
Note and file the Minutes of:
Downtown Community Task Force - September 16,
2021
Downtown Community Task Force - September 15,
2022
Planning Commission - October 26, 2022
Cultural Commission - October 3, 2022
Historical and Landmarks Commission - October 6,
2022
Youth Commission - October 11, 2022
Parks & Recreation Commission - October 18, 2022
Board of Library Trustees - September 12, 2022
Board of Library Trustees - October 3, 2022
Senior Advisory Commission - October 24, 2022
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda December 6, 2022
4.C Action on Bills and Claims Report (CC, SCSA, HA) for the period October 1, 2022 - November 4, 2022
22-1329
Approve the list of Bills and Claims for October 1,
2022 - November 4, 2022.
Recommendation:
4.D Action on the Santa Clara Convention Center FY 2022/23 1st Quarter Financial Status Report
22-1331
Note and file the Santa Clara Convention Center
Financial Status Report for the 1st Quarter ending
September 30, 2022, as submitted by OVG.
Recommendation:
4.E Action on Award of Contract for the Fairway Glen Park Restroom Construction Project to Suarez & Munoz Construction, Inc., Related Budget Amendment, and Adopting a Class 1 CEQA Categorical Exemption
22-1350
1. Award the Public Works Contract for the Fairway
Glen Park Restroom Construction Project to the
lowest responsive and responsible bidder, Suarez
& Munoz Construction, Inc., in the amount of
$691,977 and authorize the City Manager to
execute any and all documents associated with,
and necessary for the award, completion, and
acceptance of this Project;
2. Adopt a Class 1 Categorical Exemption under
CEQA Guidelines Section 15301;
3. Authorize the City Manager to execute change
orders up to approximately 15 percent of the
original contract price, or $103,797, for a total not
to exceed amount of $795,774; and
4. Approve the following FY 2022/23 budget
amendment in the Parks and Recreation Capital
Fund to increase the Restroom at Fairway Glen
Park Project appropriation by $135,467 (from
$680,115 to $815,582) and decrease the Parks
and Recreation Capital Fund Quimby Act fund
balance by the same amount (five affirmative
Council votes required for the use of unused
balances).
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda December 6, 2022
4.F Action on Award of Contract for the Public Right -of-Way ADA Improvements - Package 3 & 4 Project to FBD Vanguard
Construction, Inc. and Adopt a Class 1 CEQA Categorical Exemption
22-1359
1. Award the Public Works Contract for the Public
Right-of-Way ADA Improvements - Package 3 & 4
Project to the lowest responsive and responsible
bidder, FBD Vanguard Construction, Inc., in the
amount of $3,847,734 and authorize the City
Manager to execute any and all documents
associated with, and necessary for the award,
completion, and acceptance of this Project;
2. Adopt a Class 1 Categorical Exemption under
CEQA Guidelines Section 15301; and
3. Authorize the City Manager to execute change
orders up to approximately 15 percent of the
original contract price, or $577,160, for a total
project budget not-to-exceed amount of
$4,424,894.
Recommendation:
4.G Action on Award of a Purchase Order to Shape, Inc. for Flygt N-Series Sewer Lift Station Wastewater Pumps and Related Budget Amendment and a Class 1 CEQA Categorical Exemption 22-1198
1. Adopt a Class 1 Categorical Exemption Under
CEQA Guidelines section 15301(b);
2. Authorize the City Manager to award a Purchase
Order to Shape, Inc. for the purchase of six Flygt
N-Series pumps and accessories in an amount of
$421,460 plus applicable sales taxes and subject
to the appropriation of funds;
3. Authorize the City Manager to award Purchase
Orders for the purchase of 25 additional Flygt
N-Series pumps and accessories through
December 31, 2027 for an estimated total amount
of $776,250 plus applicable sales taxes and
subject to the appropriation of funds; and
4. Approve the FY 2022/23 budget amendment in the
Sewer Utility Fund to appropriate $1,200,000 from
the unrestricted ending fund balance to the capital
outlay budget (five affirmative Council votes
required for the use of unused balances).
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda December 6, 2022
4.H Action on Award of a Purchase Order to Pump Repair Service Co. for the Purchase and Installation of a New Pump and Motor at Water Well Station 23 and Related Budget Amendment and a Class 1 Categorical Exemption Under CEQA
22-1339
1. Adopt a Class 1 Categorical Exemption Under
CEQA Guidelines Section 15301(b);
2. Authorize the City Manager to award a Purchase
Order to Pump Repair Service Co. for the
purchase and installation of a new pump and
motor for Water Well Station 23 in an amount of
$289,960 plus applicable sales taxes;
3. Authorize the City Manager to execute change
order(s) not to exceed $30,000 as contingency
and subject to the appropriation of funds; and
4. Approve the FY 2022/23 budget amendment in the
Water Utility Fund to appropriate $289,960 from
the unrestricted ending fund balance to the capital
outlay budget (five affirmative Council votes
required for the use of unused balances).
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda December 6, 2022
4.I Action to Delegate Authority to the City Manager to Negotiate and Execute Agreements with Westlands Grape, LLC to
Purchase Renewable Energy and Resource Adequacy Capacity from the Westlands Solar Park
22-172
1. Authorize the City Manager to negotiate and
execute separate purchase agreements for the
purchase of renewable energy output and for the
purchase of resource adequacy capacity with
Westlands Grape, LLC;
2. Authorize the City Manager to execute all related
documents, agreements, and administrative
amendments, subject to the review and approval as
to form of the City Attorney, including, but not limited to, collateral assignment agreements and security
documentation, and take any and all actions as are
necessary or advisable to implement and
administer the agreements; and
3. Authorize the City Manager to execute amendments
to procure additional renewable energy output and
Resource Adequacy capacity should additional
capacity become available subject to appropriation
of funds and review and approval as to form of the
City Attorney.
Recommendation:
4.J Action to Authorize the City Manager to Negotiate, Execute, and Administer Cooperative Agreement #2 with the Valley
Transportation Authority for the BART Silicon Valley Phase II Extension Project
22-1111
Approve and authorize the City Manager to negotiate,
execute and administer Cooperative Agreement #2
with the VTA for the BART Silicon Valley Phase II
Extension Project and make modifications and extend
the term if needed.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda December 6, 2022
4.K Action to Authorize the City Manager to Negotiate, Execute, and Administer an Agreement with Capitol Corridor Joint Powers Authority to Reimburse Design Related Costs for the Protection or Relocation of City -Owned or Maintained Utilities in connection with the Union Pacific Railroad Agnew Siding Project and Related Budget Amendment
22-1312
1. Authorize the City Manager to negotiate, execute,
and administer an Agreement with Capitol Corridor
Joint Powers Authority to reimburse design related
costs for the protection or relocation of City-owned
and maintained utilities in the amount not-to-exceed
$426,620;
2. Approve the following FY 2022/23 budget
amendments:
A. In the General Fund, increase the transfer to
the General Government Capital Fund and
reduce the Capital Projects Reserve by
$132,658 (five affirmative Council votes
required for the use of unused
balances);
B. In the Sewer Utility Capital Fund, increase
the transfer to the General Government
Capital Fund and reduce the Sanitary
Sewer System Improvements project by
$233,284 (majority affirmative Council
votes required);
C. In the Water Utility Capital Fund, increase
the transfer to the General Government
Capital Fund and reduce the Distribution
System Replacement/Restoration project
by $20,226 (majority affirmative Council
votes required);
D. In the Recycled Water Capital Fund,
increase the transfer to the General
Government Capital Fund and reduce the
Recycled Water System Mains and
Services project by $20,226 (majority
affirmative Council votes required);
E. In the Electric Utility Capital Fund, increase
the transfer to the General Government
Capital Fund and reduce the New Business
Estimate Work project by $20,226
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda December 6, 2022
(majority affirmative Council votes
required); and
F. In the General Government Capital Fund,
increase the transfer in from the General
Fund Capital Project Reserve by $132,658,
increase the transfer in from the Sewer
Utility Capital Fund by $233,284, increase
the transfers in from the Water Utility
Capital, Recycled Water Capital, and
Electric Utility Capital Funds by $20,226
each, and establish the UPRR Agnew
Siding Project - City Utility
Protection/Relocation project in the amount
of $426,620. (five affirmative Council
votes required to appropriate additional
revenue).
3. Authorize the City Manager to amend the
Agreement to include construction related costs for
an additional amount up to $5,000,000, for an
aggregate not to exceed amount of $5,426,620,
subject to the appropriation of funds; and
4. Authorize the City Manager to execute any and all
documents associated with, and necessary for the
award, completion, and acceptance of the
construction of the Project and to extend the term.
4.L Action on a Pole Contact Agreement with Level 3 Telecom, LP to Allow the Attachment of Facilities on City-Owned Poles 22-1443
Determine the proposed action is exempt from CEQA
pursuant to Section 15303 of Title14 of the California
Code of Regulations and authorize the City Manager
to execute the Pole Contact Agreement with Level 3
Telecom, LP to allow the attachment of facilities on
City-owned poles and take any actions as necessary
to implement and administer the Agreement.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda December 6, 2022
4.M Action on an Affordable Housing Agreement with Taylor Morrison of California, LLC for a Project located at 3035 El Camino Real
22-1457
1. Approve and authorize the City Manager to execute
the Affordable Housing Agreement with Taylor
Morrison of California, LLC , to execute
amendments thereto, and to take any other action
necessary to implement the requirement for the
provision of four (4) Below Market Purchase homes
within a 48-unit townhome project at 3035 El
Camino Real; and
2. Authorize the recordation thereof.
Recommendation:
4.N Action on Historic Resource Inventory Property Designation and Historical Preservation Agreement (Mills Act) for 324 Madison Street and Class 31 CEQA Exemption
22-1383
1. Adopt a Class 31 Exemption under CEQA
Guidelines Section 15331;
2. Approve the addition of the property located at 324
Madison Street to the City’s HRI; and
3. Authorize the City Manager to execute a Mills Act
Contract and adopt the 10-Year Restoration and
Maintenance Plan associated for the property at 324
Madison Street.
Recommendation:
4.O Action on the Resubmittal of a Cooperative Agreement between the City of Santa Clara and the Valley Transportation Authority (VTA) for the Preparation of the Santa Clara Station Area Plan 22-1390
Approve the Cooperative Agreement between the
City of Santa Clara and the Valley
Transportation Authority (VTA) for the preparation of
the Santa Clara Area Plan.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda December 6, 2022
4.P Action to Delegate Authority to the City Manager to Negotiate and Execute a Master Service Agreement for Internet Services for Silicon Valley Power and Associated Master Service Orders between the City of Santa Clara and GTT Americas, LLC and Its Affiliates
22-1465
1. Authorize the City Manager to negotiate and
execute a Master Service Agreement and
associated Master Service Orders between GTT
Americas, LLC and its Affiliates and the City of
Santa Clara for a period of up to ten years and a
total maximum compensation of $1,500,000
subject to the appropriation of funds; and
2. Authorize the City Manager to add or delete
services consistent with the scope of services for
the agreement and adjust future rates and take any
actions as necessary to implement and administer
the agreement and service orders.
Recommendation:
4.Q Action on a Resolution Authorizing the City Manager to Execute an Amended and Restated Affordable Housing Agreement and Negotiate and Execute Loan Project Documents with Mainline North 701, L .P. for Construction of 151 Affordable Housing Units Located at 2310 Calle Del Mundo
22-1483
1. Adopt a resolution approving and authorizing the
City Manager to execute an Amended and
Restated Affordable Housing Agreement with
Mainline North 701, L.P. for construction of 151
affordable housing units located at 2310 Calle Del
Mundo; to negotiate and execute a Loan
Agreement and related project documents,
consistent with the Term Sheet, as reviewed by the
City Attorney for form and consistency; to execute
all documents necessary (including Deeds of Trust,
Promissory Notes, and Affordable Housing
Agreements) to implement the Loan Agreement
and close escrow; and
2. Rescind Resolution 20-8897.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda December 6, 2022
4.R Action on an Amendment to an Affordable Housing Agreement with Legend SantaClara, LLC for Condominium Housing at 1890 El Camino Real and Delegation of Authority to the City Manager to Execute Basic AHAs.
22-1320
1. Approve and authorize the City Manager or
designee, to execute an amendment to the Affordable
Housing Agreement with Legend SantaClara, LLC to
execute amendments thereto and to take any other
action necessary to implement the requirement for the
provision of five (5) Below Market Purchase (BMP)
units and payment of the BMP in-lieu fee for a
fractional unit within a 56-unit housing project at 1890 El Camino Real.
2. Delegate to the City Manager the authority to
execute or amend affordable housing agreements for
projects developed in accordance with the provisions
of with SCCC Chapter 17.40, Citywide Affordable
Housing Requirements, subject to final review and
approval of such agreements by the Office of the City
Attorney. All projects requiring an exception or
modification to the Citywide Affordable Housing
Requirements shall continue to be brought to the City
Council for approval.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda December 6, 2022
4.S Action on Amending the Design Professional Services Agreement with Gates and Associates Landscape Architecture, Inc., Increasing Contingency in the Construction Contract with Robert A Bothman Construction for Unforeseen Conditions Associated with the Montague Park Rehabilitation Project and Related Budget Amendment
22-1366
1. Authorize the City Manager to amend the
design professional services agreement with
Gates and Associates Landscape
Architecture, Inc. for the Montague Park
Rehabilitation Project to increase the
Additional Services by $64,800 to a total
contract amount not-to-exceed $675,615;
2. Increase the contingency amount in the
Construction Contract with Robert A. Bothman
Construction for the Montague Park
Rehabilitation Project from $563,479 to
1,063,479 and authorize the City Manager to
execute change orders up to approximately 20
percent of the original contract price, or
$1,063,479, for a total not-to-exceed amount of
$6,698,264; and
3. Approve the following FY 2022/23 budget
amendment to increase the Montague Park
Enhancement project appropriation by $564,800
(from $6,896,480 to $7,461,280) and decrease
the Parks and Recreation Capital Fund Mitigation
Fee Act fund balance by the same amount (five
affirmative Council votes required for the use
of unused balances).
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda December 6, 2022
4.T Action on Amendments to Agreements with Davey Tree Surgery Company, Advanced Chemical Transport, Inc ., Koffler Electrical Mechanical Apparatus Repair, Inc ., and Allied Power Group, LLC
22-1436
1. Authorize the City Manager to negotiate and
execute Amendment No. 3 to the Agreement with
Davey Tree Surgery Company for line clearance
tree trimming services, to extend the term to June
30, 2023, and increase maximum compensation by
$2,650,000 for a revised not-to-exceed maximum
compensation of $13,500,000;
2. Authorize the City Manager to negotiate and
execute Amendment No. 3 to the Agreement with
Advanced Chemical Transport, Inc. for hazardous
waste management services, to extend the term to
June 30, 2023, and increase maximum
compensation by $400,000 for a revised
not-to-exceed maximum compensation of
$1,800,000;
3. Authorize the City Manager to negotiate and
execute Amendment No. 3 to the Agreement with
Koffler Electrical Mechanical Apparatus Repair, Inc.
for pump and motor repair services, to extend the
term to June 30, 2023, and increase maximum
compensation by $200,000 for a revised
not-to-exceed maximum compensation of
$750,000; and
4. Authorize the City Manager to negotiate and
execute Amendment No. 4 to the Agreement with
Allied Power Group for repairs at the Gianera
Generating Station to extend the term to December
31, 2024, with no change to the maximum
compensation amount of $9,000,000.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda December 6, 2022
4.U Action on Amendments to Agreements with DKS, Kimley -Horn, and W-Trans for Traffic Engineering Support
22-1206
1. Approve and authorize the City Manager to execute
Amendment No. 1 in the amount of $66,700 to the
agreement with DKS Associates for traffic
engineering consulting support services, with a
term ending on July 1, 2024 and a total amount
not-to exceed $150,000;
2. Approve and authorize the City Manager to execute
Amendment No. 1 in the amount of $66,700 to the
agreement with Kimley-Horn and Associates, Inc.
for traffic engineering consulting support services,
with a term ending on July 1, 2024 for a total
amount not-to exceed $150,000;
3. Approve and authorize the City Manager to execute
Amendment No. 1 in the amount of $66,700 to the
agreement with Whitelock & Weinberger
Transportation, Inc., dba W-Trans, for traffic
engineering consulting support services, for a term
ending on July 1, 2024 for a total amount not-to
exceed $150,000; and
4. Authorize the City Manager to make modifications
to the agreements, including time extensions as
necessary up to July 1, 2026, and amend the
not-to-exceed amounts, as long as the cumulative
compensation of all three agreements does not
exceed $650,000 subject to the appropriation of
funds.
Recommendation:
4.V Action on Amendment No. 5 to the Exclusive Negotiation Agreement and Amendment No. 3 for the Amended and
Restated License Agreement with Habitat for Humanity East Bay / Silicon Valley for 3575 De La Cruz Boulevard
22-1364
Approve and authorize the City Manager to execute
Amendment No.5 to the Exclusive Negotiation
Agreement (ENA) and the Amendment No. 3 to the
Amended and Restated license agreement with
Habitat for Humanity East Bay / Silicon Valley for the
development 3575 De La Cruz Boulevard.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda December 6, 2022
4.W Action on a Resolution Authorizing the Use of City Electric Forces for New Dark Fiber Installations at Various Locations 22-171
Determine the proposed actions are exempt from
CEQA pursuant to Sections 15302 (c) and 15303 of
the California Code of Regulations and adopt a
Resolution authorizing the use of City Electric Forces
for work detailed in this report located at 2972
Stender Way to 2300 Owen Street, 2972 Stender
Way to 2360 Owen Street, 1201 Comstock Street to
2897 Northwestern Parkway, 1201 Comstock Street
to 2820 Northwestern Parkway, and 1101 Space Park
Drive to 1201 Comstock Street.
Recommendation:
4.X Action on a Resolution Delegating Authority to the City Manager to Execute Documents Associated with the State of California Local Assistance Specified Grant for the Central Park Arbor Playground (Magical Bridge All Inclusive Playground) and Related Budget Amendments
22-1449
1. Adopt a Resolution Delegating Authority to the City
Manager to Execute all Documents Associated
with State of California Local Assistance
Specified Grant;
2. Approve the FY 2022/23 budget amendment to
appropriate the State of California Local
Assistance Specified Grant in the Parks and
Recreation Capital Fund and increase the project
appropriation by $800,000 (five affirmative
Council votes required to appropriate
additional revenue).
Recommendation:
4.Y Action on a Resolution Ordering the Vacation of the Public Utility Easements, Storm Drain Easement, Wire Clearance Easement, and Water Line Easement at 2780 El Camino Real
22-1277
1. Adopt a Resolution Ordering the Vacation of the
Public Utility Easements, Storm Drain Easement,
Wire Clearance Easement, and Water Line
Easement at 2780 El Camino Real [APN
290-16-018 (2020-21); SC 21-0022]; and
2. Authorize the recordation of the Resolution.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda December 6, 2022
4.Z Action on Addition of Three Community Development
Department Positions Funded by Building Division Permit Fees and Related Budget Amendment
22-1222
1. Approve the addition of one Customer Service
Representative, one Senior Permit Technician and
one Permit Technician position in the Community
Development Department’s Building Division; and
2. Approve the FY 2022/23 budget amendment in the
Building Development Services Fund to increase the
Community Development’s Building Division
appropriation by $258,000 and decrease the
unrestricted ending fund balance by $258,000 (five
affirmative Council votes required for the use of
unused balances).
Recommendation:
4.AA Action to Adopt a Resolution Establishing a Suicide Prevention Policy and Mental Health Promotion for the Community
22-1091
Adopt a Resolution Establishing a Suicide Prevention
Policy and Mental Health Promotion
Recommendation:
4.BB Action on a Request for a Special Permit to Allow a Christmas Tree Sales Lot at 3705 El Camino Real from December 6, 2022 through December 24, 2022
22-1421
Approve the Request of a Special Permit to allow a
Christmas Tree Sales Lot from December 6, 2022
through December 24, 2022 at 3705 El Camino Real,
subject to conditions.
Recommendation:
4.CC Action on Installation of Electric Vehicle Charging Stations on City-owned Land and Public Right-of-Way
22-1434
Authorize the City Manager to negotiate opportunities
and approve agreements, leases, and all related
documents to install up to 100 new EV charging
stations at City-owned or managed
properties/facilities, land, and public right-of-way.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda December 6, 2022
4.DD Action on a Resolution Approving the 2023 Civil Service Commission Calendar of Meetings, and Setting the Number and Start Time of Regular Meetings of the Civil Service Commission 22-1481
Adopt a Resolution approving the 2023 Civil Service
Commission Calendar of Meetings, and setting the
number and start time of regular Civil Service
Commission meetings.
Recommendation:
SANTA CLARA STADIUM AUTHORITY CONSENT CALENDAR
5.A Action on Stadium Authority Bills and Claims for the Month of October 2022
22-1394
Approve the list of Stadium Authority Bills and Claims
for October 2022.
Recommendation:
5.B Action on the Santa Clara Stadium Authority Financial Status Report for Quarter Ending September 30, 2022
22-1369
Note and file the Santa Clara Stadium Authority
Financial Status Report for the Quarter Ending
September 30, 2022.
Recommendation:
5.C Action on the Stadium Manager ’s Request to Execute an Amendment to Existing Owner ’s Club Stadium Builders License Agreements to Extend the Term by One Year Due to COVID -19 Impacts
22-1415
Alternatives 1 and 2:
1. Approve the Amendment to existing Owner’s
Club SBL Agreements; and
2. Authorize the Executive Director and Stadium
Manager to execute the Amendment to existing
Owner’s Club SBL Agreements.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda December 6, 2022
5.D Action on the City of Santa Clara Audited Annual
Comprehensive Financial Report (ACFR) and Audited Silicon Valley Power (SVP) Financial Statements for Fiscal Year Ended June 30, 2022, as Recommended by the Audit Committee
22-1266
Note and file, as recommended by the Audit
Committee:
1. The audited City of Santa Clara Annual
Comprehensive Financial Report (ACFR) for fiscal
year ended June 30, 2022; and
2. The audited City of Santa Clara Electric Utility
Enterprise Fund (Silicon Valley Power) Financial
Statements for fiscal year ended June 30, 2022.
Recommendation:
5.E Action on Request Submitted by Stadium Manager to Execute Agreement with LCPtracker, Inc. for Labor Compliance Software Subscription Service
5.E.1 Request from the Stadium Manager to Execute Agreement with LCPtracker, Inc. for Labor Compliance Software Subscription Service
22-1397
5.E.2 Report from Stadium Authority Regarding Stadium Manager ’s Request to Execute Agreement with LCPtracker, Inc. for Labor Compliance Software Subscription Service
22-1398
1. Approve the Stadium Manager’s request to execute
an agreement with LCPtracker for a cloud-based
labor compliance software subscription in the amount
of $13,090 for a one-year period, from December 14,
2022 to December 15, 2023; and,
2. Authorize the Executive Director to approve the
Stadium Manager’s execution of annual renewal for
subscription services for an additional two years from
December 15, 2023 through December 14, 2025 for
the agreement with LCPtracker, subject to budget
appropriations.
Recommendation:
5.F Action on Request Submitted by Stadium Manager to Award Purchase Orders to EyeP Solutions, Inc. for the Parking Lot Camera Upgrades CapEx Project and Bowl Camera Upgrade/Refurbishment CapEx Project
Council and Authorities Concurrent
Meeting
Meeting Agenda December 6, 2022
5.F.1 Request from the Stadium Manager to Award Purchase Orders to EyeP Solutions, Inc. for the Parking Lot Camera Upgrades CapEx Project and Bowl Camera Upgrade /Refurbishment
CapEx Project
22-1405
5.F.2 Report from the Stadium Authority for Action Regarding Stadium Manager’s Request to Award Purchase Orders to EyeP
Solutions, Inc. for the Parking Lot Camera Upgrades CapEx Project and Bowl Camera Upgrade /Refurbishment CapEx
Project
22-1406
1. Approve the Stadium Manager’s request to award
a purchase order to EyeP Solutions, Inc. in the amount
of $41,030 to replace cameras in the Great America
parking Lot with AXIS cameras and related
accessories and install additional cameras in the Gold
Lot 4/5 parking areas (Parking Lot Camera Upgrades
CapEx Project); and
2. Approve the Stadium Manager’s request to award
a purchase order to EyeP Solutions, Inc. in the amount
of $120,008 to replace cameras in the seating bowl
with AXIS cameras (Bowl Camera
Upgrade/Refurbishment CapEx Project).
Recommendation:
5.G Action on Request Submitted by Stadium Manager to Award Agreement to California United Mechanical, Inc. for the Cooling Towers CapEx Project and Related Budget Amendment
5.G.1 Request from Stadium Manager to Award Agreement to California United Mechanical, Inc. for the Cooling Towers CapEx Project and Related Budget Amendment
22-1413
Council and Authorities Concurrent
Meeting
Meeting Agenda December 6, 2022
5.G.2 Report from the Stadium Authority for Action Regarding Stadium Manager’s Request to Award Agreement to California United Mechanical, Inc. for the Cooling Towers CapEx Project and Related Budget Amendment
22-1414
1. Approve a budget amendment for the Cooling
Towers line item in the Stadium Authority FY
2022/23 CapEx Budget to increase the budget
by $89,768 from the Capital Expense Reserve;
2. Approve the Stadium Manager’s request to
award a one-time agreement to California
United Mechanical, Inc. to replace internal parts
and systems for the cooling towers at Levi’s
Stadium (Cooling Towers CapEx Project) in
the amount of $117,350;
3. Authorize the Executive Director to approve the
execution of any and all documents associated
with, and necessary for the award, completion,
and acceptance of the project; and
4. Authorize the Executive Director to approve the
execution of change orders up to 10% of the
contract cost ($11,735), for a total not to
exceed construction agreement amount of
$129,085.
Recommendation:
5.H Action on Request Submitted by Stadium Manager to Award Agreement to Bear Electrical Solutions, Inc. for the Broadcast Booth Power CapEx Project and Related Budget Amendment
5.H.1 Request from the Stadium Manager to Award Agreement to Bear Electrical Solutions, Inc. for the Broadcast Booth Power CapEx Project and Related Budget Amendment
22-1416
Council and Authorities Concurrent
Meeting
Meeting Agenda December 6, 2022
5.H.2 Report from the Stadium Authority for Action Regarding Stadium Manager’s Request to Award Agreement to Bear Electrical Solutions, Inc. for the Broadcast Booth Power CapEx Project and Related Budget Amendment
22-1417
1. Approve a budget amendment for the Broadcast
Booth Power line item in the Stadium Authority FY
2022/23 CapEx Budget to increase the budget by
$39,893 from the Capital Expense Reserve;
2. Approve the Stadium Manager’s request to award
an agreement to Bear Electrical Solutions, Inc. in the
amount of $28,800 to implement supplemental lighting
power and controls in the broadcast booth at Levi’s
Stadium for the Broadcast Booth Power CapEx
Project;
3. Authorize the Executive Director to approve the
Stadium Manager’s execution of any and all
documents associated with, and necessary for the
award, completion, and acceptance of the project; and
4. Authorize the Executive Director to approve the
Stadium Manager’s execution of change orders for
the agreement up to $2,880, for a total not to exceed
amount of $31,680.
Recommendation:
5.I Action on Request Submitted by Stadium Manager for Approval to Issue Purchase Orders to Benjamin Litho, Inc. for Printing and Mailing Services
5.I.1 Request from Stadium Manager for Approval to Issue Purchase Orders to Benjamin Litho, Inc. for Printing and Mailing Services 22-1444
5.I.2 Report from the Stadium Authority for Action Regarding Stadium Manager’s Request to Issue Purchase Orders to Benjamin
Litho, Inc. for Printing and Mailing Services
22-1445
1. Approve the Stadium Manager’s request to issue a
purchase order to Benjamin Litho, Inc. in an amount
not to exceed $9,300 inclusive of postage fees and
applicable sales tax for printing and mailing 2023 SBL
invoices; and
2. Approve the Stadium Manager’s request to issue a
purchase order to Benjamin Litho, Inc. in the amount of $1,080 inclusive of applicable sales tax and delivery
for printing tags for Guest Services.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda December 6, 2022
5.J Action on Request Submitted by Stadium Manager to Award Agreement to Fluoresco Services, LLC for Replacement Wayfinding Signage and Maps at Levi’s Stadium (Updated Stadium Wayfinding Signage CapEx Project)
5.J.1 Request from the Stadium Manager to Award Agreement to Fluoresco Services, LLC for Replacement Wayfinding Signage and Maps at Levi ’s Stadium (Updated Stadium Wayfinding Signage CapEx Project)
22-1440
5.J.2 Report from the Stadium Authority for Action Regarding Stadium Manager’s Request to Award Agreement to Fluoresco Services, LLC for Replacement Wayfinding Signage and Maps at Levi ’s Stadium (Updated Stadium Wayfinding Signage CapEx Project) 22-1441
1. Approve the Stadium Manager’s request to award
an agreement to Fluoresco Services, LLC in the
amount of $112,486 to replace existing signage with
new wayfinding signage and maps at Levi’s Stadium;
2. Authorize the Executive Director to approve the
Stadium Manager’s execution of any and all
documents associated with, and necessary for the
award, completion, and acceptance of the project; and
3. Authorize the Executive Director to approve the
Stadium Manager’s execution of change orders for
the agreement up to $11,249, for a total not to exceed
construction agreement amount of $123,735.
Recommendation:
PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]
CONSENT ITEMS PULLED FOR DISCUSSION
PUBLIC HEARING/GENERAL BUSINESS
Council and Authorities Concurrent
Meeting
Meeting Agenda December 6, 2022
6. Action on FY 2021/22 Budget Year -End Report and Approve the Related Budget Amendments
22-14745
1. Note and file the FY 2021/22 Budget Year-End
Report;
2. Approve the FY 2021/22 Budget Amendments to
address necessary budget ratifications as set forth in
Attachment 1 of this report (five affirmative Council
votes required for revenue actions and the use of
unused balances as noted for each item in
Attachment 1); and
3. Approve the FY 2022/23 Budget Amendments as
set forth in Attachment 2 of this report (five
affirmative Council votes required for revenue
actions and the use of unused balances as noted
for each item in Attachment 2).
Recommendation:
7. Public Hearing: Action on a Resolution Amending Rate Schedules for Electric Services for All Classes of Customers, Effective January 1, 2023
22-1231
Adopt a Resolution amending Rate Schedules for
Electric Services to Increase Electric Rates and
Charges in Each Rate Schedule by Eight Percent
(8%), effective January 1, 2023.
Recommendation:
8. Action on Appointment of a Santa Clara Station Area Plan Task Force
22-1285
1. Appoint a Task Force to support the preparation of
the Santa Clara Station Area Plan with membership
including: Dan Ondrasek - Representative of
Reclaiming Our Downtown (ROD); Dave
Schoenwetter - Representative of Santa Clara
University; Patricia Leung - Representative of the
Historical and Landmarks Commission; Candida Diaz
- Representative of the Cultural Commission; Rob
Mayer - Architect and Santa Clara resident; Jane
Casamajor - Representative of the Bicycle Pedestrian
Advisory Committee; and a representative of the Old
Quad Residents Association (OQRA) to be
subsequently determined.
Recommendation:
Council and Authorities Concurrent
Meeting
Meeting Agenda December 6, 2022
9. Actions to Adopt a Resolution Approving and Adopting Updated Salary Plans for Various As-Needed, Classified, and
Unclassified Positions, Including City Manager
22-1476
1. Adopt a Resolution to approve the revised salary
plans for various classified, unclassified, and
as-needed positions, including the position of City
Manager to satisfy the requirements of California
Code of Regulations Section 570.5 effective
December 25, 2022.
Recommendation:
REPORTS OF MEMBERS AND SPECIAL COMMITTEES
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
ADJOURNMENT
The next regular scheduled meeting is on Tuesday, December 13, 2022 in the City Hall Council Chambers.
MEETING DISCLOSURES
Council and Authorities Concurrent
Meeting
Meeting Agenda December 6, 2022
The time limit within which to commence any lawsuit or legal challenge to any quasi -adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi -adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
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LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
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