DocuSign Envelope ID: 96D54142-C585-40CD-ACD1-6BBDDD4E5A4C Date:
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STADIUM
FORTY NINERS STADIUM MANAGEMENT COMPANY
November 7, 2022
Rajeev Batra
Executive Director
Santa Clara Stadium Authority
Jenti Vandertuig
Procurement Director
Forty Niners Stadium Management Company LLC
Recommendation for Award RFB FY22-0030 Levi's Stadium Broadcast Booth Power Project
Recommendation
1. Recommend approval and award of a one-time contract to Bear Electrical Solutions, Inc., in the amount of $28,800, to implement supplemental lighting power and controls in the broadcast booth at Levi's Stadium.
2. Recommend a budget augmentation for the Levi's Stadium Broadcast Booth Power Project (Project) of $39,893.19, which will increase the total budget amount for this Project from $17,000 to $56,893.19. The original Project budget was approved by the Santa Clara Stadium Authority (SCSA) as part of the FY22/23 SCSA Capital Expenditures Budget.
3. Authorize Stadium Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project; and
4. Authorize Stadium Manager to execute change orders up to $2,880 for a total not to exceed construction contract amount of $31,760.
Solicitation Process
Forty Niners Stadium Management Company LLC (Stadium Manager) has a need to implement supplemental lighting power and controls in the broadcast booth. The existing lighting grid in the ceiling has inadequate lighting and are currently controlled with a dimmer switch near the door of the room. The Project involves providing additional power to the existing portable overhead ceiling lighting outlets in the broadcast booth at Levi's Stadium (Stadium). This work includes, among other things, a new panel with new feeder to accommodate additional circuits to existing outlets.
The Project was approved as part of the FY22/23 SCSA Capital Expenditures budget.
On July 26 2022, Stadium Manager issued a Request for Bids (RFB) FY22-0030 for the Project. 1 DocuSign Envelope ID: 96D54142-C585-40CD-ACD1-6BBDDD4E5A4C Stadium Manager published the RFB on Bonfire Interactive, Stadium Manager's eProcurement portal https://49ers.bonfirehub.com/portal/. In addition to inviting a list of contractors on our established supplier list, Stadium Manager also selected contractors registered on the portal with specific commodity codes offering such services.
On July 29, 2022, Stadium Manager published the Notice Inviting Bids for the Project in the San Jose Mercury News publication. Notices were also emailed on July 26, 2022 to the Builders' Exchange of Santa Clara County and Minority Business Consortium to communicate with their respective member communities regarding the solicitation for the Project.
Stadium Manager held a non-mandatory pre-bid conference on August 8, 2022 at 11:30 a.m. (PT) to provide an overview of the Project and answer any questions from prospective bidders.
The RFB provided prospective bidders the option to schedule on-site visits to the Stadium.
Electronic bid submissions were due on or before August 25, 2022 at 3:00 p.m. (PT). Two bids were received on or before the closing due date and time from the following firms:
1. Bear Electrical Solutions, Inc. - $28,880
2. Cupertino Electric, Inc. - $29,452.00
Public Bid Opening
A public bid opening was held on August 25, 2022 at 4:30 p.m. (PT). The RFB provided the public bid opening webcast information including a meeting ID and password for bidders to log on via Zoom to attend. Multiple callers were in attendance. Stadium Manager announced the receipt of the two bids on or before the due date and time, announced the name of the bidders and the base bid amounts and declared Bear Electrical Solutions, Inc. the apparent low bidder.
The protest period ended on September 1, 2022. There were no protests.
Evaluation of Apparent Low Bidder
Stadium Manager reviewed the bid from Bear Electrical Solutions, Inc., and determined it to be the lowest responsive bid submitted by a responsible bidder.
Next Steps
The Project was approved as part of the FY22/23 SCSA Capital Expenditures budget. The current approved amount for this Project is $17,000.
The original budgeted amount for this Project in the FY21/23 SCSA Capital Expenditures budget was $36,750. Stadium Manager utilized an existing SCSA Board approved agreement with HKS Architects, Inc. for design work. However, there was a timing issue with progress billing from HKS Architects, Inc., decreasing the budget for FY 22/23 to $17,000.
Stadium Manager is recommending a budget augmentation to address the following costs for this Project:
2 DocuSign Envelope ID: 96O54142-C585-40CD-ACD1-6BBDDD4E5A4C
1. Issuance of a Task Order to HKS Architects, Inc. - $24,350
2. Permit Fee #1 to City of Santa Clara - $316.67
3. Permit Fee #2 to City of Santa Clara - $305.998
4. San Jose Mercury News Publication Fees - $240.54
5. Bear Electrical Solutions Bid - $28,880
Once Stadium Manager receives approval from the SCSA Board, a contract (included in the RFB) will be executed with Bear Electrical Solutions, Inc., and a fully executed copy of the contract will be forwarded to the SCSA. In addition, Stadium Manager requests authorization to issue change orders up to $2,880 or 10% of the Project cost which will allow Stadium Manager to take timely administrative action if required and not delay completion of the Project.
Supporting documentation has been provided for review and approval. The cost for advertising the RFB in the San Jose Mercury News publication for one day is $240.54. Stadium Manager's request to publish legal notices in the San Jose Mercury News for various solicitations, including public works, was approved by the SCSA Board on July 13, 2021. This Project is a public works project.
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Jenti Vandertuig, Procurement Director
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