Agreement with Alta Planning + Design, Inc. for the Benton Bicycle Lanes project and Monroe Street Class II Buffered Bikeway project — City Council and Authorities Concurrent, December 8, 2022

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EBIX Insurance No. *S20000_____

AGREEMENT FOR SERVICES

BETWEEN THE

CITY OF SANTA CLARA, CALIFORNIA,
AND
ALTA PLANNING + DESIGN, INC.

PREAMBLE
This Agreement is entered into between the City of Santa Clara, California, a chartered California municipal corporation (City) and Alta Planning + Design, Inc., a California corporation, (Consultant). City and Consultant may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Agreement.”

RECITALS
A. City desires to secure the services more fully described in this Agreement, at Exhibit A, entitled “Scope of Services”;
B. Consultant represents that it, and its subconsultants, if any, have the professional qualifications, expertise, necessary licenses and desire to provide certain goods and/or required services of the quality and type which meet objectives and requirements of City; and,
C. The Parties have specified herein the terms and conditions under which such services will be provided and paid for.

The Parties agree as follows:

AGREEMENT TERMS AND CONDITIONS

1. AGREEMENT DOCUMENTS
The documents forming the entire Agreement between City and Consultant shall consist of these Terms and Conditions and the following Exhibits, which are hereby incorporated into this Agreement by this reference:

Exhibit A1 – Scope of Services for Monroe Street Project Exhibit A2 – Scope of Services for Benton Street Project Exhibit B1 – Schedule of Fees
Exhibit B2 – Fees by Task
Exhibit C – Insurance Requirements

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This Agreement, including the Exhibits set forth above, contains all the agreements, representations and understandings of the Parties, and supersedes and replaces any previous agreements, representations and understandings, whether oral or written. In the event of any inconsistency between the provisions of any of the Exhibits and the Terms and Conditions, the Terms and Conditions shall govern and control.

2. TERM OF AGREEMENT
Unless otherwise set forth in this Agreement or unless this paragraph is subsequently modified by a written amendment to this Agreement, the term of this Agreement shall begin on December 7, 2022 and terminate on December 31, 2025.

3. SCOPE OF SERVICES & PERFORMANCE SCHEDULE
Consultant shall perform those Services specified in Exhibit A within the time stated in Exhibit A. Time is of the essence.

4. WARRANTY
Consultant expressly warrants that all practices and procedures, workmanship and materials covered by this Agreement shall be fit for the purpose intended, shall be free from defect and shall conform to the specifications, requirements and instructions upon which this Agreement is based and be provided according to the Standard of Care. Consultant agrees to promptly replace or correct any incomplete, inaccurate or defective Services at no further cost to City when defects are due to the negligence, errors or omissions of Contractor. If Consultant fails to promptly correct or replace materials or services, City may make corrections or replace materials or services and charge Consultant for the cost incurred by City.

5. QUALIFICATIONS OF CONSULTANT- STANDARD OF CARE
Consultant represents and maintains that it has the expertise in the professional calling necessary to perform the Services, and its duties and obligations, expressed and implied, contained herein, and City expressly relies upon Contractor’s representations regarding its skills and knowledge. Consultant shall perform such Services and duties in conformance to and consistent with the professional skill and care ordinarily provided by professionals in the same discipline practicing in the same or similar locality under the same or similar circumstances during the same period of time (Standard of Care).

6. COMPENSATION AND PAYMENT
In consideration for Contractor’s complete performance of Services, City shall pay Consultant for all materials provided and Services rendered by Consultant in accordance with Exhibit B, entitled “SCHEDULE OF FEES.” The maximum

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compensation of this Agreement is Five Hundred Forty-Nine Thousand Three Hundred Sixty-Nine ($549,369), subject to budget appropriations, which includes all payments that may be authorized for Services and for expenses, supplies, materials and equipment required to perform the Services. All work performed or materials provided in excess of the maximum compensation shall be at Contractor’s expense. Consultant shall not be entitled to any payment above the maximum compensation under any circumstance.

7. TERMINATION
A. Termination for Convenience. City shall have the right to terminate this Agreement, without cause or penalty, by giving not less than Thirty (30) days’ prior written notice to Contractor.

B. T ermination for Default . If Consultant fails to perform any of its material obligations under this Agreement, in addition to all other remedies provided by law, City may terminate this Agreement immediately upon written notice to Contractor.

C. Consultant may terminate this Agreement after ten (10) days’ prior written notice to City if City breaches this Agreement or fails to pay Consultant pursuant to the terms of this Agreement and City fails to cure within ten (10) business days after receipt of Consultant’s notice, or such longer period of cure as Consultant may specify in such notice.

D. Upon termination, each Party shall assist the other in arranging an orderly transfer and close-out of services. As soon as possible following the notice of termination, but no later than ten (10) days after the notice of termination, Consultant will deliver to City all City information or material that Consultant has in its possession.

8. ASSIGNMENT AND SUBCONTRACTING
City and Consultant bind themselves, their successors and assigns to all covenants of this Agreement. This Agreement shall not be assigned or transferred without the prior written approval of City. Consultant shall not hire subconsultants without express written permission from City.

Consultant shall be as fully responsible to City for the acts and omissions of its subconsultants, and of persons either directly or indirectly employed by them, as Consultant is for the acts and omissions of persons directly employed by it.

9. NO THIRD PARTY BENEFICIARY
This Agreement shall not be construed to be an agreement for the benefit of any third party or parties and no third party or parties shall have any claim or right of action under this Agreement for any cause whatsoever.

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10. INDEPENDENT CONTRACTOR
Consultant and all person(s) employed by or contracted with Consultant to furnish labor and/or materials under this Agreement are independent contractors and do not act as agent(s) or employee(s) of City. Consultant has full rights to manage its employees in their performance of Services under this Agreement.

11. CONFIDENTIALITY OF MATERIAL
All ideas, memoranda, specifications, plans, manufacturing procedures, data, drawings, descriptions, documents, discussions or other information developed or received by or for Consultant and all other written information submitted to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant and shall not, without the prior written consent of City, be used for any purposes other than the performance of the Services nor be disclosed to an entity not connected with performance of the Services. Nothing furnished to Consultant which is otherwise known to Consultant or becomes generally known to the related industry shall be deemed confidential.

12. OWNERSHIP OF MATERIAL
All material, which shall include, but not be limited to, data, sketches, tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps, calculations, photographs, reports, designs, technology, programming, works of authorship and other material developed, collected, prepared or caused to be prepared under this Agreement shall be the property of City but Consultant may retain and use copies thereof. City shall not be limited in any way or at any time in its use of said material. However, Consultant shall not be responsible for damages resulting from the use of said material for work other than Project, including, but not limited to, the release of this material to third parties.

13. RIGHT OF CITY TO INSPECT RECORDS OF CONTRACTOR
City, through its authorized employees, representatives or agents shall have the right during the term of this Agreement and for four (4) years from the date of final payment for goods or services provided under this Agreement, to audit the books and records of Consultant for the purpose of verifying any and all charges made by Consultant in connection with Consultant compensation under this Agreement, including termination of Contractor. Consultant agrees to maintain sufficient books and records in accordance with generally accepted accounting principles to establish the correctness of all charges submitted to City. Any expenses not so recorded shall be disallowed by City. Consultant shall bear the cost of the audit if the audit determines that there has been a substantial billing deviation in excess of five (5) percent adverse to the City.

Consultant shall submit to City any and all reports concerning its performance under this Agreement that may be requested by City in writing. Consultant

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agrees to assist City in meeting City’s reporting requirements to the State and other agencies with respect to Contractor’s Services hereunder.

14. HOLD HARMLESS/INDEMNIFICATION
A. To the extent permitted by law, Consultant agrees to protect, defend, hold harmless and indemnify City, its City Council, commissions, officers, employees, volunteers and agents from and against any claim, injury, liability, loss, cost, and/or expense or damage, including all costs and attorney’s fees in providing a defense to any such claim or other action, and whether sounding in law, contract, tort, or equity, to the extent arising out of, pertaining to, or related to the negligence, recklessness, or willful misconduct of the Consultant, its employees, subconsultants, or agents in the performance, or non-performance, of services under this Agreement.

B. Consultant’s obligation to protect, defend, indemnify, and hold harmless in full City and City’s employees, shall specifically extend to any and all employment-related claims of any type brought by employees, contractors, subconsultants or other agents of Consultant, against City (either alone, or jointly with Consultant), regardless of venue/jurisdiction in which the claim is brought and the manner of relief sought.

C. To the extent Consultant is obligated to provide health insurance coverage to its employees pursuant to the Affordable Care Act (“Act”) and/or any other similar federal or state law, Consultant warrants that it is meeting its obligations under the Act and will fully indemnify and hold harmless City for any penalties, fines, adverse rulings, or tax payments associated with Contractor’s responsibilities under the Act.

15. INSURANCE REQUIREMENTS
During the term of this Agreement, and for any time period set forth in Exhibit C, Consultant shall provide and maintain in full force and effect, at no cost to City, insurance policies as set forth in Exhibit C.

16. WAIVER
Consultant agrees that waiver by City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement. Neither City’s review, acceptance nor payments for any of the Services required under this Agreement shall be constructed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement.

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17. NOTICES
All notices to the Parties shall, unless otherwise requested in writing, be sent to City addressed as follows:

City of Santa Clara
Attention: Department of Public Works – Traffic Division 1500 Warburton Avenue
Santa Clara, CA 95050
and by e-mail at [email protected]

And to Consultant addressed as follows:

Alta Planning + Design, Inc.
*Address of Contractor
and by e-mail at *_______________@XXX
The workday the e-mail was sent shall control the date notice was deemed given.

An e-mail transmitted after 1:00 p.m. on a Friday shall be deemed to have been transmitted on the following business day.

18. COMPLIANCE WITH LAWS
Consultant shall comply with all applicable laws and regulations of the federal, state and local government, including but not limited to “The Code of the City of Santa Clara, California” (“SCCC”). In particular, Contractor’s attention is called to the regulations regarding Campaign Contributions (SCCC Chapter 2.130), Lobbying (SCCC Chapter 2.155), Minimum Wage (SCCC Chapter 3.20), Business Tax Certificate (SCCC section 3.40.060), and Food and Beverage Service Worker Retention (SCCC Chapter 9.60), as such Chapters or Sections may be amended from time to time or renumbered. Additionally Consultant has read and agrees to comply with City’s Ethical Standards (http://santaclaraca.gov/home/showdocument?id=58299
).

19. CONFLICTS OF INTEREST
Consultant certifies that to the best of its knowledge, no City officer, employee or authorized representative has any financial interest in the business of Consultant and that no person associated with Consultant has any interest, direct or indirect, which could conflict with the faithful performance of this Agreement. Consultant is familiar with the provisions of California Government Code section 87100 and following, and certifies that it does not know of any facts which would violate these code provisions. Consultant will advise City if a conflict arises.

20. FAIR EMPLOYMENT
Consultant shall not discriminate against any employee or applicant for employment because of race, sex, color, religion, religious creed, national origin,

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ancestry, age, gender, marital status, physical disability, mental disability, medical condition, genetic information, sexual orientation, gender expression, gender identity, military and veteran status, or ethnic background, in violation of federal, state or local law.

21. NO USE OF CITY NAME OR EMBLEM
Consultant shall not use City’s name, insignia, or emblem, or distribute any information related to services under this Agreement in any magazine, trade paper, newspaper or other medium without express written consent of City.

22. GOVERNING LAW AND VENUE
This Agreement shall be governed and construed in accordance with the statutes and laws of the State of California. The venue of any suit filed by either Party shall be vested in the state courts of the County of Santa Clara, or if appropriate, in the United States District Court, Northern District of California, San Jose, California.

23. SEVERABILITY CLAUSE
In case any one or more of the provisions in this Agreement shall, for any reason, be held invalid, illegal or unenforceable in any respect, it shall not affect the validity of the other provisions, which shall remain in full force and effect.

24. AMENDMENTS
This Agreement may only be modified by a written amendment duly authorized and executed by the Parties to this Agreement.

25. COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but both of which shall constitute one and the same instrument.

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The Parties acknowledge and accept the terms and conditions of this Agreement as evidenced by the following signatures of their duly authorized representatives.

CITY OF SANTA CLARA, CALIFORNIA
a chartered California municipal corporation

Approved as to Form: Dated:

Office of the City Attorney
City of Santa Clara

Rajeev Batra
City Manager
1500 Warburton Avenue
Santa Clara, CA 95050
Telephone: (408) 615-2210
Fax: (408) 241-6771
“CITY”

ALTA PLANNING + DESIGN, INC.
a California corporation

Dated:

By (Signature):

Name:

Title:

Principal Place of
Business Address:

Email Address:

Telephone: ( )
Fax: ( )
“CONSULTANT”

Agreement with Alta Planning + Design, Inc./Exhibit A1-Scope of Services for Monroe Street Project

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EXHIBIT A1

SCOPE OF SERVICES FOR MONROE STREET PROJECT
The Services to be performed for the City by the Consultant under this Agreement for the Monroe Street Project are set forth below.

1. GENERAL

1.1. Consultant will provide professional bicycle facility planning services for the Monroe Street Project (Project 3).

Project Corridor Study
Roadway From To Bike Facility
Type
Lane
Removal
Parking
Removal
Project 3
Monroe St Lawrence
Expwy
San Tomas
Expwy Class IIB X X

2. Task 1 - Project Initiation: Refer to the table below for tasks and deliverables for Task 1 Consultant will be responsible for.

Task # Task Description Task Activities
1 Project Initiation/Management

1.1 Project Kick-Off Meeting
Upon receipt of a written “Authorization to Proceed” from the City, Consultant will hold a kick-off meeting with City staff to review project scope, schedule, and critical path with the City staff project team.

1.2 Project Management
Conduct bi-weekly project team meetings to ensure good
communication on upcoming tasks and to make sure the
project remains on time and within budget. Monthly
progress reports and invoices will be sent by the
Consultant to the City Project Manager. See Exhibit B1
herein for invoice requirements.

Task 1 Deliverables
Task # Deliverables

1.1 Meeting agenda and minutes

1.2 Biweekly meeting agenda, minutes, and action items

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3. Task 2 - Outreach Strategy and Implementation: Refer to the table below for tasks and deliverables for Task 2 Consultant will be responsible for.

Task # Task Description Task Activities
2 Outreach Strategy and Implementation
(All meetings will be publicly noticed to ensure maximum attendance. All public notices must be in English, Chinese, and Spanish - the three primary languages spoken at home in Santa Clara. Translators and sign language interpreters will be present at all meetings if requested)

2.1 Project
Promotion/Website
- Create content to be placed on a project website that will be hosted by the City to promote outreach and
education materials, document meetings, announce
public events, and provide a forum for the public to
submit comments.

- Create and monitor a project phone number and email
address for the public to submit voicemail and/or email comments. A project phone number will ensure
members of the public who do not have a smart phone,
computer, or internet access have a method for
providing comments.

- Create and produce up to ten (10) roadway signs with
project information to be placed along each project
corridor on street pole lights. The signs must be 24" x 24" printed on engineer grade reflective vinyl coated
with 1160 graffiti film and applied to 0.080-inch
aluminum.

- Create and produce four (4) sidewalk decals with
project information to be placed along each project
corridor or at nearby community destinations.

2.2 Community Surveys
Create up three (3) online community surveys to obtain
additional public input. The survey shall be used in
addition to the website, phone number, and community
outreach events and shall align with the community
meetings.

2.3 Outreach Events
- Conduct outreach at a minimum of three (3) public
events and/or pop-up events (i.e. farmer's market, Earl R. Carmichael Park and Art & Wine Festival), in order to inform the community of the project and solicit feedback from the community about the conceptual design
activities. One meeting may be a City Council Study
Session.
- Generate a list of stakeholders and host a minimum of three (3) business-focused listening sessions, to inform the community of the project and solicit feedback from

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Task # Task Description Task Activities
business owners, employees, and other stakeholders
about their unique needs and desires for the corridor.

One stakeholder meeting may be exchanged to present
to a City Council Study Session. As an alternative to
hosting two workshops per phase, we propose hosting
one workshop and one pop-up event per phase. The
pop-up events present an opportunity to
hear from different groups of residents and stakeholders than business listening sessions or community
workshops.

2.4 Community Meetings
- Conduct three (3) rounds of community meetings with
each round having two community meetings (six (6)
total community meetings) to engage the public, solicit feedback, and report back to City staff and council on
the community’s priorities. The consultant is
encouraged to identify specific outreach techniques in
the work plan to maximize public participation and hear the community’s voice. The community meetings will
either be in person or virtual based on the County
Health mandate at the time of the meetings.

- Community Meetings #1 and #2: Introduction of the
project to the public and solicit feedback from the
community about their existing bicycling experience on
the corridor.

- Community Meetings #3 and #4: Present and obtain
public input on draft concept designs/alternatives at a community meeting. Public comments will be used to
inform staff and the Council on a preferred
concept/alternative.

- Community Meetings #5 and #6: Present results of
traffic and parking analyses to obtain public input and identify a preferred concept/alternative. The public will be asked to select their preferred alternative based on the findings of the analysis.

- Provide all of the materials necessary to conduct a
public meeting either in person such as poster boards
or virtual such as a PowerPoint presentation to support methods identified in the work plan.

- Assist City staff to advertise each meeting by
preparing a writeup to be submitted to the City’s
Communications Department for release through the
City of Santa Clara website, City Manager blog, and

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Task # Task Description Task Activities
social media channels such as Facebook, Twitter, and
Next Door.

- Develop and provide postcards to be distributed to
every address within a half-mile of the study corridor to promote participation at each meeting. Up to 1,000
postcards should be assumed for each round of
meetings.

2.5 Bicycle and Pedestrian
Advisory Committee
(BPAC) Meetings
Meet with the City’s BPAC to gather input and feedback
at four (4) BPAC meetings. The purpose of the
meetings is described below:
- Meeting #1: Introduce the project to the BPAC and
solicit feedback from members about their existing
bicycling experience on the corridor.
- Meeting #2: Present and obtain input on draft concept designs/alternatives. Member comments shall be used
to inform City staff and Council on a preferred
concept/alternative.
- Meeting #3: Present results of traffic and parking
analyses to obtain member input and identify a
preferred concept/alternative. The BPAC shall be asked
to select their preferred alternative based on the
findings of the analysis.
- Meeting #4: Present the final report to the BPAC for
adoption prior to City Council.

2.6 City Council Adoption
- Assist City staff with presenting the Project Report at a City Council meeting for adoption.

- Provide all of the materials necessary to present at the Council meeting to support methods identified in the
work plan.

- Assist City staff to advertise the meeting by preparing a writeup to be submitted to the City’s Communications
Department for release through City of Santa Clara
website, City Manager blog, and all of the social media channels such as Facebook, Twitter, and Next Door.

- Develop and provide postcards to be distributed to
every address within a half-mile of the study corridor to promote participation at the Council meeting. Up to
1,000 postcards per study corridor should be assumed.

Task 2 Deliverables
Task # Deliverables

2.1 Project website, promotion materials

2.2 Online survey results and analysis

2.3 Outreach materials and photos. PowerPoint presentation and draft staff report for City Council study session.

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Task # Task Description Task Activities
Task # Deliverables (continued)

2.4 Meeting agenda, materials, photos, minutes/notes, and action items:
- Draft Working Paper #1: Summary of Community Meetings #1 and #2 - Final Working Paper #1: Summary of Community Meetings #1 and #2 - Draft Working Paper #1: Summary of Community Meetings #3 and #4 - Final Working Paper #1: Summary of Community Meetings #3 and #4 - Draft Working Paper #1: Summary of Community Meetings #5 and #6 - Final Working Paper #1: Summary of Community Meetings #5 and #6

2.5 PowerPoint Presentation and BPAC Meetings and Notes - Draft Working Paper #4: Summary of BPAC Meeting #1
- Final Working Paper #4: Summary of BPAC Meeting #1
- Draft Working Paper #4: Summary of BPAC Meeting #2
- Final Working Paper #4: Summary of BPAC Meeting #2
- Draft Working Paper #4: Summary of BPAC Meeting #3
- Final Working Paper #4: Summary of BPAC Meeting #3
- Draft Working Paper #4: Summary of BPAC Meeting #4
- Final Working Paper #4: Summary of BPAC Meeting #4

2.6 PowerPoint Presentation and Draft Staff Report

4. T ask 3 - Data Collection: Refer to the table below for tasks and deliverables for Task 3 Consultant will be responsible for.

Task
#
Task
Description Task Activities
3 Data Collection

3.1 Information
Gathering and
Identifying
Existing
Conditions
- City will provide and Consultant will review previous studies and plans completed within one half mile of the project corridors. These shall include traffic impact analysis reports studying intersections along the corridor.

- Conduct a site visit of the corridor to analyze existing operations. Site visits may include Consultant, City staff, City elected officials, BPAC, and selected stakeholders.

Observations may include, but not limited to.:
(a) Left turn vehicle queuing issues
(b) Bicycle facilities and bicycling experience
(c) Pedestrian crossings and right turn vehicle interaction (d) School access and circulation

- Gather background data that shall include the following:
(a) At all signalized and major unsignalized intersections along the project corridor and parallel roadways listed in the table below:

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Task
#
Task
Description Task Activities

Roadway From To
Monroe St Lawrence Expwy San Tomas Expwy
Kifer Rd/Walsh Ave Lawrence Expwy San Tomas Expwy
Cabrillo Ave Lawrence Expwy San Tomas Expwy
El Camino Real Halford Ave San Tomas Expwy

(b) collect vehicle, bicycle, and pedestrian counts during the following times:
• Weekday: AM (7AM-9AM), Midday (1:30PM-3:30PM) and PM
(4:00PM-6:00PM) periods; and
• Saturday: Midday (11:30AM-1:30PM).
(c) Estimate a maximum of 27 study intersections for Project 3, including 23 intersections requiring data collection. Final list of study locations shall be developed in consultation with City staff. (d) At roadway segments between signalized intersections along the project corridors, collect 7-day bidirectional vehicle classification counts;
(e) At a minimum of one location per half-mile throughout the project corridor, collect 85th percentile bidirectional vehicle speeds using a radar device
(f) On one (1) weekday and one (1) Saturday, collect existing travel times by driving five roundtrips on each project corridor using a GPS device and the floating car travel time
methodology. Data shall be collected during the same time periods as the intersection count data collection.

- Collision: City staff will the Crossroads collision data for study corridors and parallel roadways for the past six (6) years.

Consultant will create public facing maps showing locations along the project corridor and parallel roadways broken down by collision type (vehicle, bicycle, pedestrian). This collision data and maps shall be used to identify locations for bicycling improvements and support design elements within the
concepts/alternatives.

- Parking: For project corridors with on-street parking, Consultant shall collect parking occupancy data for four (4) days (Tuesday, Wednesday, Thursday, and Saturday) on both sides of the street during the 7AM-9AM, 11AM-2PM and 11PM- 2AM time periods. During these periods, parking counts will be collected every half hour for every block along the corridor and 500 feet of each cross street. Create public facing maps showing parking occupancy along the project corridor. The maps must be created for two specific time periods (i.e. Midday and overnight) for each scenario.

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Task
#
Task
Description Task Activities
- Collect bicycle parking data to inventory existing bicycle parking opportunities and the approximate number of spaces along the corridor. This will be conducted during the site visit above.

3.2 Identify Future
Traffic Volumes
- Coordinate with City staff to select one future year forecast scenario to be developed for the Project.

- Develop future peak hour intersection traffic volumes by using an annual growth rate, the addition of project traffic from approved projects from both the City and adjoining jurisdictions or using the City’s travel demand model. If the travel demand model is used the assumption is that model outputs will be provided to Consultant at no cost and no new model runs will be required.

- Propose a methodology for determining intersection traffic volumes under a scenario with loss of travel lanes (road diet).

The methodology must demonstrate how vehicles may be
diverted from the corridor.

Task 3 Deliverables
Task # Deliverables

3.1 Attendance of Site Visit, field notes, and photos.

Data Collection (Raw Counts, Speed Surveys, Travel Times) Draft Working Paper #8: Existing Conditions, Collision Data, and Parking Study Results
Final Working Paper #8: Existing Conditions, Collision Data, and Parking Study Results
Maps of Existing Collison Data
Maps of Existing Parking Data

3.2 Future Intersection Volume Forecasts
Road Diet Volume Forecasts

5. T ask 4 - Concepts/Alternatives: Refer to the table below for tasks and deliverables for Task 4 Consultant will be responsible for.

Task # Task Description Task Activities
4 Concepts/Alternatives

4.1 Develop
Concepts/Alternatives
- Consultant shall obtain the three concepts/alternatives developed by the City for this roadway width and review to ensure they are applicable to the Monroe Street
project.

Task 4 Deliverables
Task # Deliverables

4.1 Draft Concept/Alternative Graphics
Final Concept/Alternative Graphics

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6. T ask 5 - Corridor Analysis: Refer to the table below for tasks and deliverables for Task 5 Consultant will be responsible for.

Task # Task Description Task Activities
5 Corridor Analysis

5.1 Operational
Analysis
- Complete analyses for four scenarios: Existing no project, Future no project, Existing plus Road Diet alternatives (2 alternatives), and Future plus Road Diet alternatives (2 alternatives).

- Traffic Operations: Use Synchro or Vistro, in consultation with the City, to complete a traffic operational analysis using existing signal timings and coordination patterns. Identify the intersection delays, levels of service, and 95th percentile queues at the study locations developed in Task 3.1. Each scenario must include the four (4) time periods, Weekday AM, Midday, PM and Saturday Midday.
• Create public facing maps to identify a level of service at all locations within the study area

- Travel Times: Estimate corridor travel times using the same software as the traffic operational analysis. Each scenario must include the four (4) time periods, Weekday AM, Midday, PM, and Saturday Midday.

5.2 Other Analyses
- Collision: Analyze collision types and calculate the estimated reduction in collisions based on real-world examples of roadway reconfigurations. Create public facing maps showing collision type (vehicle, bicycle, pedestrian) and potential reductions.

- Parking: Analyze parking impacts and calculate new
occupancies by assuming parked vehicles will relocate to adjacent side streets. Create public facing maps showing parking occupancy along the project corridor. The maps must be created for two specific time periods (i.e. Midday and overnight) for each scenario.

Task 5 Deliverables
Task # Deliverables

5.1 Draft Working Paper #9: Operational Analysis Results Final Working Paper #9: Operational Analysis Results
Maps of Levels of Service (Minimum of 8)

5.2 Draft Working Paper #10: Bicycle Level of Stress, Collision Data, and Parking Study Results
Final Working Paper #10: Bicycle Level of Stress, Collision Data, and Parking Study Results
Maps of Bicycle Level of Stress (Minimum of 3)
Maps of Collison Data (Minimum of 2)
Maps of Parking Data (Minimum of 2)

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7. T ask 6 - Project Report: Refer to the table below for tasks and deliverables for Task 6 Consultant will be responsible for.

Task # Task Description Task Activities
6 Project Report

6.1 Draft Project
Report
- Based on completion of prior tasks, the Consultant shall prepare a Project Report for City Staff review.

Chapters/Components that will be considered for inclusion in the Study shall include the following:
(a) Introduction and Background,
(b) Study Methodology,
(c) Existing Conditions,
(d) Outreach Process,
(e) Concepts/Alternatives,
(f) Analyses,
(g) Recommendations and Conclusion, and
(h) Implementation – Next Steps and Funding.

- Based on staff review, update the draft Project Report.

6.2 Final Project
Report
Complete the Final Study Report that addresses comments from staff. Submit to the City an electronic copy of the report in PDF and Word versions and as two (2) bound hard copies.

Task 6 Deliverables
Task # Deliverables

6.1 Draft Project Report
Updated Draft Project Report

6.2 Final Report

8. OPTIONAL TASKS
The following optional tasks are available from Consultant for this project at the City’s discretion:

8.1. Optional Task for Task 2.1: Create an interactive webmap that can be embedded within City-hosted project website. Webmap would be used during the first community engagement phase to gather existing conditions feedback. The interactive webmap allows users to leave location-specific comments and suggestions on the corridor.

8.2. Optional Task for Task 4: If City Council elects a specific concept, Consultant will create 10% level plans and cost estimate. The concept design plans will:

8.2.1. B e based on the following design guidelines for bicycle facilities: Caltrans Highway Design Manual (Chapter 1000), Caltrans Design Information Bulletin 82-06 and 89-02, California Manual on Uniform Traffic Control (CA MUTCD) latest edition, NACTO Urban Bicycle Design Guide, and Santa Clara Design Criteria and Standard Details.

8.2.2. P rovide proposed geometric configuration of each corridor including designated bicycle facility, high visibility crosswalks, traffic signal upgrades, and parking locations.

8.2.3. Be developed on a Nearmap aerial imagery and will identify limits of improvements, including the channelization modifications for proposed bicycle

Agreement with Alta Planning + Design, Inc./Exhibit A1-Scope of Services for Monroe Street Project

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Rev. 07-01-18
facilities, traffic signal improvements, and dimensions needed to properly quantify and prepare a detailed probable cost estimate.

8.2.4. Show proposed and existing curb lines, striping, traffic signal improvements, and other necessary elements to implement the proposed bicycle improvements. This will include documentation of lane geometries, on-street parking, median configurations, traffic control and existing signage that may impact the implementation of the project.

8.2.5. Be prepared at a scale of 1” = 40’ scale (dual panel) and prepared in AutoCAD 2020.

8.2.6. Includes one round of comments from City staff.

8.2.7. Will be comprised of the following sheet descriptions, at a minimum:

No. Plan Desc. Scale Sheets

1. Title Sheet N/A 1

2. Typical Sections N/A 1

3. Layout Sheets 1” – 40’ (dual pan-el) 8

4. Detail Sheet N/A 1

8.2.8. Optional Task for Task 4: Consultant will prepare a Preliminary Opinion of Probable Construction Costs for the preferred 10% concept design plans. This will include itemized cost estimates for elements of the corridors, including but not limited to, traffic signal improvements, signage, and striping improvements.

The cost estimate will include quantities and unit costs with back up information as necessary.

Agreement with Alta Planning + Design, Inc./Exhibit A2-Scope of Services for Benton Street Project

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Rev. 07-01-18
EXHIBIT A2

SCOPE OF SERVICES FOR BENTON STREET PROJECT
The Services to be performed for the City by the Consultant under this Agreement for the Benton Street Project are set forth below.

1. GENERAL

1.1. Consultant will provide professional bicycle facility planning services for the Benton Street Project (Project 4).

Project Corridor Study
Roadway From To Bike Facility
Type
Lane
Removal
Parking
Removal
Project 4
Benton St Dunford Wy Maryann Dr Class IIB X X
Benton St Maryann Dr Lincoln St Class II or IIIB X

2. Task 1 - Project Initiation: Refer to the table below for tasks and deliverables for Task 1 Consultant will be responsible for.

Task # Task Description Task Activities
1 Project Initiation/Management

Task 1 Deliverables
Task # Deliverables

1.1 Meeting agenda and minutes

1.2 Biweekly meeting agenda, minutes, and action items

Agreement with Alta Planning + Design, Inc./Exhibit A2-Scope of Services for Benton Street Project

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Rev. 07-01-18

3. Task 2 - Outreach Strategy and Implementation: Refer to the table below for tasks and deliverables for Task 2 Consultant will be responsible for.

- Create and produce four (4) sidewalk decals with
project information to be placed along each project
corridor or at nearby community destinations.

2.2 Community Surveys
Create up to three (3) online community surveys to
obtain additional public input. The survey shall be used in addition to the website, phone number, and
community outreach events and shall align with the
community meetings.

2.3 Outreach Events
- Conduct outreach at a minimum of three (3) public
events and/or pop-up events (i.e. farmer's market, Earl R. Carmichael Park and Art & Wine Festival), in order to inform the community of the project and solicit feedback from the community about the conceptual design
activities. One meeting may be a City Council Study
Session.
- Generate a list of potential stakeholders and host a
minimum of three (3) business-focused listening
sessions, to inform the community of the project and
solicit feedback from business owners, employees, and
other stakeholders about their unique needs and

Agreement with Alta Planning + Design, Inc./Exhibit A2-Scope of Services for Benton Street Project

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Rev. 07-01-18
Task # Task Description Task Activities
desires for the corridor. One stakeholder meeting may
be exchanged to present to a City Council Study
Session. As an alternative to hosting two workshops per phase, we propose hosting one workshop and one pop-
up event per phase. The pop-up events present an
opportunity to hear from different groups of residents
and stakeholders than business listening sessions or
community workshops.

- Community Meetings #1 and #2: Introduction of the
project to the public and solicit feedback from the
community about their existing bicycling experience on
the corridor.

Agreement with Alta Planning + Design, Inc./Exhibit A2-Scope of Services for Benton Street Project

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Rev. 07-01-18
Task # Task Description Task Activities
- Develop and provide postcards to be distributed to
every address within a half-mile of the study corridor to promote participation at each meeting. Up to 1,000
postcards should be assumed for each round of
meetings.

2.6 City Council Adoption
- Assist City staff with presenting the Project Report at a City Council meeting for adoption.

- Provide all of the materials necessary to present at the Council meeting to support methods identified in the
work plan.

Task 2 Deliverables
Task # Deliverables

2.1 Project website, promotion materials

2.2 Online survey results and analysis

2.3 Outreach materials and photos. PowerPoint presentation and draft staff report for City Council study session.

Agreement with Alta Planning + Design, Inc./Exhibit A2-Scope of Services for Benton Street Project

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Rev. 07-01-18
Task # Task Description Task Activities
Deliverables (continued)

2.6 PowerPoint Presentation and Draft Staff Report

4. Task 3 - Data Collection: Refer to the table below for tasks and deliverables for Task 3 Consultant will be responsible for.

Task # Task Description Task Activities
3 Data Collection

- Conduct a site visit of the corridor to analyze existing operations. Site visits may include Consultant, City staff, City elected officials, BPAC, and selected stakeholders.

- Gather background data that shall include the following:
(a) At all signalized and major unsignalized intersections along the project corridor and parallel roadways listed in the table below:

Agreement with Alta Planning + Design, Inc./Exhibit A2-Scope of Services for Benton Street Project

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Rev. 07-01-18
Task # Task Description Task Activities

Roadway From To
Benton St Dunford Way Lincoln St
El Camino Real Halford Ave Lincoln St
Homestead Rd Lawrence Expwy Lincoln St

(b) collect vehicle, bicycle, and pedestrian counts during the following times:
• Weekday: AM (7AM-9AM), Midday (1:30PM-3:30PM) and PM
(4:00PM-6:00PM) periods; and
• Saturday: Midday (11:30AM-1:30PM).
(c) Estimate a maximum of 36 intersections for Project 4. Final list of study locations shall be developed in consultation with City staff.
(d) At roadway segments between signalized intersections along the project corridors, collect 7-day bidirectional vehicle classification counts;
(e) At a minimum of one location per half-mile throughout the project corridor, collect 85th percentile bidirectional vehicle speeds using a radar device
(f) On one (1) weekday and one (1) Saturday, collect existing travel times by driving five roundtrips on each project corridor using a GPS device and the floating car travel time
methodology. Data shall be collected during the same time periods as the intersection count data collection.

- Collision: City staff will provide the Crossroads collision data for study corridors and parallel roadways for the past six (6) years. Consultant will create public facing maps showing locations along the project corridor and parallel roadways broken down by collision type (vehicle, bicycle, pedestrian).

This collision data and maps shall be used to identify locations for bicycling improvements and support design elements within the concepts/alternatives.

- Bike Parking: Collect bicycle parking data to inventory existing bicycle parking opportunities and the approximate number of

Agreement with Alta Planning + Design, Inc./Exhibit A2-Scope of Services for Benton Street Project

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Rev. 07-01-18
Task # Task Description Task Activities
spaces along the corridor. This will be conducted during the site visit above.

3.2 Identify Future
Traffic Volumes
- Coordinate with City staff to select one future year forecast scenario to be developed for the Project.

- Propose a methodology for determining intersection traffic volumes under a scenario with loss of travel lanes (road diet).

The methodology must demonstrate how vehicles may be
diverted from the corridor.

Task 3 Deliverables
Task # Deliverables

3.1 Attendance of Site Visit, field notes, and photos.

3.2 Future Intersection Volume Forecasts
Road Diet Volume Forecasts

5. Task 4 - Concepts/Alternatives: Refer to the table below for tasks and deliverables for Task 4 Consultant will be responsible for.

Task # Task Description Task Activities
4 Concepts/Alternatives

4.1 Develop
Concepts/Alternatives
- Obtain the three concepts/alternatives developed by the City for this roadway width (64 feet wide) and review to ensure they are applicable to the Benton Street project.

- For Benton Street east of Maryann Drive, the Consultant will develop up to three (3) potential concepts/alternatives based on parking occupancy data, the City’s Bicycle Plan Update 2018, identify traffic calming elements, and the City’s Neighborhood Traffic Calming Program.
• Prepare graphics such as cross sections, aerials, birds eye view of the Class IIIB concepts/alternatives for public outreach events and meetings.

Agreement with Alta Planning + Design, Inc./Exhibit A2-Scope of Services for Benton Street Project

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Rev. 07-01-18
Task # Task Description Task Activities
Task 4 Deliverables
Task # Deliverables

4.1 Draft Concept/Alternative Graphics
Final Concept/Alternative Graphics

6. Task 5 - Corridor Analysis: Refer to the table below for tasks and deliverables for Task 5 Consultant will be responsible for.

Task # Task Description Task Activities
5 Corridor Analysis

Agreement with Alta Planning + Design, Inc./Exhibit A2-Scope of Services for Benton Street Project

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Rev. 07-01-18
Task 5 Deliverables
Task # Deliverables

5.1 Draft Working Paper #9: Operational Analysis Results Final Working Paper #9: Operational Analysis Results
Maps of Levels of Service (Minimum of 8)

7. Task 6 - Project Report: Refer to the table below for tasks and deliverables for Task 6 Consultant will be responsible for.

Task # Task Description Task Activities
6 Project Report

6.1 Draft Project
Report
- Based on completion of prior tasks, the Consultant shall prepare a Project Report for City Staff review.

- Based on staff review, update the draft Project Report.

Task 6 Deliverables
Task # Deliverables

6.1 Draft Project Report
Updated Draft Project Report

6.2 Final Report

Agreement with Alta Planning + Design, Inc./Exhibit A2-Scope of Services for Benton Street Project

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Rev. 07-01-18

8. OPTIONAL TASKS
The following optional tasks are available from Consultant for this project at the City’s discretion:

8.2. Optional Task for Task 4: If City Council elects a specific concept, Consultant will create 10% level plans and cost estimate/ The concept design plans will:

8.2.1. Be based on the following design guidelines for bicycle facilities: Caltrans Highway Design Manual (Chapter 1000), Caltrans Design Information Bulletin 82-06 and 89-02, California Manual on Uniform Traffic Control (CA MUTCD) latest edition, NACTO Urban Bicycle Design Guide, and Santa Clara Design Criteria and Standard Details.

8.2.2. Provide proposed geometric configuration of each corridor including designated bicycle facility, high visibility crosswalks, traffic signal upgrades, and parking locations.

8.2.3. Be developed on a Nearmap aerial imagery and will identify limits of improvements, including the channelization modifications for proposed bicycle facilities, traffic signal improvements, and dimensions needed to properly quantify and prepare a detailed probable cost estimate.

8.2.5. Be prepared at a scale of 1” = 40’ scale (dual panel) and prepared in AutoCAD 2020.

8.2.6. Include one round of comments from the City staff.

8.2.7. Be comprised of the following sheet descriptions, at a minimum:

No. Plan Desc. Scale Sheets

1. Title Sheet N/A 1

2. Typical Sections N/A 1

3. Layout Sheets 1” – 40’ (dual pan-el) 8

4. Detail Sheet N/A 1

The cost estimate will include quantities and unit costs with back up information as necessary.

Agreement with Alta Planning + Design, Inc./Exhibit B1-Schedule of Fees Page 1 Rev. 07-01-18
EXHIBIT B1

SCHEDULE OF FEES

1. MAXIMUM COMPENSATION

1.1. The maximum amount payable for all services provided under this Agreement shall not exceed Five Hundred Forty-Nine Thousand Three Hundred Sixty- Nine Dollars ($549,369), during the term of the Agreement. No additional services will be performed unless both Parties execute an amendment outlining the services requested and the compensation agreed for such services.

1.2. All payments are based upon City’s acceptance of Consultant’s performance of services specified in Exhibit A1, Scope of Services for Monroe Street Project and Exhibit A2, Scope of Services for Benton Street Project. City shall have no obligation to pay unless Consultant has successfully completed the work for which payment is due.

1.3. The compensation amount is specified below:

Table B1: Total Compensation

MONROE STREET PROJECT
Description Total
Task 1: Project Initiation $30,521
Task 2: Outreach Strategy and Implementation $60,026
Task 3: Data Collection $69,254
Task 4: Concepts/Alternatives $9,060
Task 5: Corridor Analysis $37,311
Task 6: Project Report $33,556
Total for All Tasks $239,728
Contingency $23,973
TOTAL FOR MONROE STREET PROJECT $263,700

BENTON STREET PROJECT
Description Total
Task 1: Project Initiation $27,884
Task 2: Outreach Strategy and Implementation $58,906
Task 3: Data Collection $86,923
Task 4: Concepts/Alternatives $14,733
Task 5: Corridor Analysis $39,542
Task 6: Project Report $31,710
Total for All Tasks $259,699
Contingency $25,970
TOTAL FOR BENTON STREET PROJECT $285,669
TOTAL MAXIMUM COMPENSATION NOT-TO-EXCEED $549,369

Agreement with Alta Planning + Design, Inc./Exhibit B1-Schedule of Fees Page 2 Rev. 07-01-18

2. FEES

2.1. All hourly rates are fixed for the Term of the Agreement.

2.2. The hourly rates for Consultant’s Personnel are listed below in Table B2:

Table B2: Hourly Rates
Title Personnel Hourly
Rate
Monroe
Street Project
Benton
Street
Project
Principal-in-Charge Jeff Knowles $247.20 X X
Project Manager Ashley Haire $254.41 X X
Outreach Lead Ben Frazier $142.14 X X
Design Lead Ryan Booth $165.83 X X
Designer Carmela Sambo $106.09 X
Designer Samantha Hernandez $106.09 X
Deputy Project
Manager Mauricio Hernandez $231.75 X
Deputy Project
Manager Cole Peiffer $165.83 X
Art Director Marguerite Schumm $155.53 X X
Web Developer Zane Taylor $190.55 X X
Engineering Lead Scott Shepard $254.41 X X
Senior Engineer Joe Paull $180.25 X X
Engineer Tareq Alzahrani $131.84 X X
Planner George Foster $131.84 X
Planner Charlie Simpson $131.84 X
GIS Lead Kim Voros $165.83 X X
Project Coordinator Kristen Clausen $100.94 X X
Senior Professional II Adam Dankberg (Kimley-
Horn) $330.00 X X
Senior Professional I Ben Huie (Kimley-Horn) $260.00 X X Lead Engineer Colin Ogilvie (Kimley-
Horn) $200.00 X X
Analyst II Isabella Li (Kimley-Horn) $150.00 X X
Support Staff Mandy Costello (Kimley-
Horn) $140.00 X X

2.3. The City will pay the Consultant for each task based on the task breakdown specified in Exhibit B2.

3. INVOICING REQUIREMENTS

3.1. Consultant must provide separate invoices for each project. For example, the City should only receive items on a invoice for the Monroe Street Project.

3.2. Consultant shall invoice the City on a monthly basis for services performed by Consultant during the preceding month and provide the invoice in a format

Agreement with Alta Planning + Design, Inc./Exhibit B1-Schedule of Fees Page 3 Rev. 07-01-18
approved by the City, including but not limited to the information listed under Section 3.3 below.

3.3. City shall pay Consultant within thirty (30) days of City’s receipt of an approved invoice.

3.4. Invoices shall include, at a minimum, the following:

3.4.1. Identify the task services were provided for;

3.4.2. Description of work performed;

3.4.3. Deliverables completed;

3.4.4. Amount for services provided by task; and

3.4.5. The not-to-exceed amount for the task, invoiced amount to date, amount for the current invoice, and remaining not-to-exceed amount for the task.

4. OPTIONAL TASKS FOR MONROE STREET PROJECT

4.1. The following optional tasks are available from Consultant at the City’s discretion for the following fee:

DESCRIPTION HOURS TOTAL
Interactive Webmap $8,218.11
- Principal-in-Charge (Jeff Knowles) 1
$6,218.11 - Project Manager (Ashley Haire) 1
- Web Developer (Zane Taylor) 30
- Other Direct Costs N/A $2,000.00
Develop Conceptual Design and Cost Estimates $21,541.42 - Principal-in-Charge (Jeff Knowles) 2

- Project Manager (Ashley Haire) 4
- Engineering Lead (Scott Shepard) 8
- Senior Engineer (Joe Paull) 34
- Engineer (Tareq Alzahrani) 90

5. OPTIONAL TASKS FOR BENTON STREET PROJECT

5.1. The following optional tasks are available from Consultant at the City’s discretion for the following fee:

Agreement with Alta Planning + Design, Inc./Exhibit B1-Schedule of Fees Page 4 Rev. 07-01-18

DESCRIPTION HOURS TOTAL
- Principal-in-Charge (Jeff Knowles) 2

- Project Manager (Ashley Haire) 4
- Engineering Lead (Scott Shepard) 12
- Senior Engineer (Joe Paull) 58
- Engineer (Tareq Alzahrani) 128

Agreement with Alta Planning + Design, Inc./Exhibit B2-Fees by Task Page 1 Rev. 07-01-18
EXHIBIT B2

FEES BY TASK

1. MONROE STREET PROJECT

TASK # DESCRIPTION BUDGETED
HOURS Total
1 PROJECT INITIATION

1.1 Project Kick-Off Meeting $2,947.86

- Principal-in-Charge (Jeff Knowles) 2
- Project Manager (Ashley Haire) 6
- Deputy Project Manager (Mauricio
Hernandez) 4

1.2 Project Management $27,573.10

- Principal-in-Charge (Jeff Knowles) 10

- Project Manager (Ashley Haire) 50
- Deputy Project Manager (Mauricio
Hernandez) 36
- Project Coordinator (Kristen Clausen) 40
TOTAL FOR TASK 1 148 $30,520.96
2 OUTREACH STRATEGY AND IMPLEMENTATION

2.1 Project Promotion/Website $20,707.24

- Principal-in-Charge (Jeff Knowles) 2
$13,707.24
- Project Manager (Ashley Haire) 4
- Outreach Lead (Ben Frazier) 24
- Deputy Project Manager (Mauricio
Hernandez) 4
- Art Director (Marguerite Schumm) 20
- Planner (George Foster) 36
- Other Direct Costs
$500 for eight sidewalk decals
$2500 for signs
$500 for project email and phone
$3400 for postcards
N/A $7,000.00

2.2 Community Surveys $2,356.64

- Principal-in-Charge (Jeff Knowles) 1

- Project Manager (Ashley Haire) 1
- Outreach Lead (Ben Frazier) 4
- Deputy Project Manager (Mauricio
Hernandez) 1
- Planner (George Foster) 8

Agreement with Alta Planning + Design, Inc./Exhibit B2-Fees by Task Page 2 Rev. 07-01-18
TASK # DESCRIPTION BUDGETED
HOURS Total

2.3 Outreach Events $12,409.44

- Principal-in-Charge (Jeff Knowles) 2

- Project Manager (Ashley Haire) 4
- Outreach Lead (Ben Frazier) 20
- Deputy Project Manager (Mauricio
Hernandez) 12
- Planner (George Foster) 40

2.4 Community Meetings $13,970.92

- Principal-in-Charge (Jeff Knowles) 4

- Project Manager (Ashley Haire) 12
- Outreach Lead (Ben Frazier) 24
- Art Director (Marguerite Schumm) 8
- Planner (George Foster) 40

2.5 BPAC Meetings $7,325.36

- Principal-in-Charge (Jeff Knowles) 4
- Project Manager (Ashley Haire) 8
- Outreach Lead (Ben Frazier) 8
- Planner (George Foster) 24

2.6 City Council Adoption $3,256.86

- Principal-in-Charge (Jeff Knowles) 2

- Project Manager (Ashley Haire) 4
- Outreach Lead (Ben Frazier) 2
- Art Director (Marguerite Schumm) 6
- Planner (George Foster) 4
TOTAL FOR TASK 2 333 $60,026.46
3 DATA COLLECTION

3.1 Information Gathering and Identifying Existing Conditions $54,613.58 - Principal-in-Charge (Jeff Knowles) 1
$24,913.58
- Project Manager (Ashley Haire) 6
- Planner (George Foster) 20
- GIS Lead (Kim Voros) 64
- Senior Professional II (Adam Dankberg) 2
- Senior Professional I (Ben Huie) 8
- Lead Engineer (Colin Ogilvie) 16
- Analyst II (Isabella Li) 17
- Support Staff (Mandy Costello) 10
- Other Direct Costs N/A $29,700.00

3.2 Identify Future Traffic Volumes $14,640.00
- Senior Professional II (Adam Dankberg) 2

Agreement with Alta Planning + Design, Inc./Exhibit B2-Fees by Task Page 3 Rev. 07-01-18
TASK # DESCRIPTION BUDGETED
HOURS Total
- Senior Professional I (Ben Huie) 8
- Lead Engineer (Colin Ogilvie) 16
- Analyst II (Isabella Li) 58
TOTAL FOR TASK 3 228 $69,253.58
4 CONCEPTS/ALTERNATIVES

4.1 Develop Concepts/Alternatives $9,059.88

- Principal-in-Charge (Jeff Knowles) 1

- Project Manager (Ashley Haire) 4
- Design Lead (Ryan Booth) 14
- Designer (Samantha Hernandez) 40
- Engineering Lead (Scott Shepard) 2
- Senior Engineer (Joe Paull) 4
TOTAL FOR TASK 4 65 $9,059.88
5 CORRIDOR ANALYSIS

5.1 Operational Analysis $27,513.66

- Principal-in-Charge (Jeff Knowles) 1

- Project Manager (Ashley Haire) 6
- Senior Professional II (Adam Dankberg) 4
- Senior Professional I (Ben Huie) 9
- Lead Engineer (Colin Ogilvie) 18
- Analyst II (Isabella Li) 112
- Support Staff (Mandy Costello) 12

5.2 Other Analysis $9,797.36
- Planner (George Foster) 24 - GIS Lead (Kim Voros) 40 TOTAL FOR TASK 5 226 $37,311.02
6 PROJECT REPORT

6.1 Draft Project Report $23,109.32

- Principal-in-Charge (Jeff Knowles) 4

- Project Manager (Ashley Haire) 16
- Outreach Lead (Ben Frazier) 12
- Design Lead (Ryan Booth) 8
- Deputy Project Manager (Mauricio
Hernandez) 16
- Art Director (Marguerite Schumm) 24
- Planner (George Foster) 40
- GIS Lead (Kim Voros) 4
- Senior Professional I (Ben Huie) 4

Agreement with Alta Planning + Design, Inc./Exhibit B2-Fees by Task Page 4 Rev. 07-01-18
TASK # DESCRIPTION BUDGETED
HOURS Total
- Analyst II (Isabella Li) 4

6.2 Final Project Report $10,446.26

- Principal-in-Charge (Jeff Knowles) 2

- Project Manager (Ashley Haire) 10
- Outreach Lead (Ben Frazier) 8
- Design Lead (Ryan Booth) 4
- Deputy Project Manager (Mauricio
Hernandez) 12
- Art Director (Marguerite Schumm) 8
- Planner (George Foster) 12
TOTAL FOR TASK 6 188 $33,555.58
TOTAL FOR ALL TASKS $239,727.48

2. BENTON STREET PROJECT

TASK # DESCRIPTION BUDGETED HOURS Total
1 PROJECT INITIATION

1.1 Project Kick-Off Meeting $2,684.18

- Principal-in-Charge (Jeff Knowles) 2
- Project Manager (Ashley Haire) 6
- Deputy Project Manager (Cole Peiffer) 4

1.2 Project Management $25,199.98

- Principal-in-Charge (Jeff Knowles) 10
- Project Manager (Ashley Haire) 50
- Deputy Project Manager (Cole Peiffer) 36
- Project Coordinator (Kristen Clausen) 40
TOTAL FOR TASK 1 148 $27,884.16
2 OUTREACH STRATEGY AND IMPLEMENTATION

2.1 Project Promotion/Website $20,443.56

- Principal-in-Charge (Jeff Knowles) 2
$13,443.56
- Project Manager (Ashley Haire) 4
- Outreach Lead (Ben Frazier) 24
- Deputy Project Manager (Cole Peiffer) 4
- Art Director (Marguerite Schumm) 20
- Planner (Charlie Simpson) 36

Agreement with Alta Planning + Design, Inc./Exhibit B2-Fees by Task Page 5 Rev. 07-01-18
TASK # DESCRIPTION BUDGETED HOURS Total
- Other Direct Costs
$500 for eight sidewalk decals
$2500 for signs
$500 for project email and phone
$3400 for postcards
N/A $7,000.00

2.2 Community Surveys $2,290.72

- Principal-in-Charge (Jeff Knowles) 1

- Project Manager (Ashley Haire) 1
- Outreach Lead (Ben Frazier) 4
- Deputy Project Manager (Cole Peiffer) 1
- Planner (Charlie Simpson) 8

2.3 Outreach Events $11,618.40

- Principal-in-Charge (Jeff Knowles) 2

- Project Manager (Ashley Haire) 4
- Outreach Lead (Ben Frazier) 20
- Deputy Project Manager (Cole Peiffer) 12
- Planner (Charlie Simpson) 40

2.4 Community Meetings $13,970.92

- Principal-in-Charge (Jeff Knowles) 4

- Project Manager (Ashley Haire) 12
- Outreach Lead (Ben Frazier) 24
- Art Director (Marguerite Schumm) 8
- Planner (Charlie Simpson) 40

2.5 BPAC Meetings $7,325.36

- Principal-in-Charge (Jeff Knowles) 4
- Project Manager (Ashley Haire) 8
- Outreach Lead (Ben Frazier) 8
- Planner (Charlie Simpson) 24

2.6 City Council Adoption $3,256.86

- Principal-in-Charge (Jeff Knowles) 2

- Project Manager (Ashley Haire) 4
- Outreach Lead (Ben Frazier) 2
- Art Director (Marguerite Schumm) 6
- Planner (Charlie Simpson) 4
TOTAL FOR TASK 2 333 $58,905.82
3 DATA COLLECTION

3.1 Information Gathering and Identifying Existing Conditions $70,183.44 - Principal-in-Charge (Jeff Knowles) 1
$24,913.58 - Project Manager (Ashley Haire) 4
- Deputy Project Manager (Cole Peiffer) 4

Agreement with Alta Planning + Design, Inc./Exhibit B2-Fees by Task Page 6 Rev. 07-01-18
TASK # DESCRIPTION BUDGETED HOURS Total
- Planner (Charlie Simpson) 12
- GIS Lead (Kim Voros) 40
- Senior Professional II (Adam Dankberg) 2
- Senior Professional I (Ben Huie) 8
- Lead Engineer (Colin Ogilvie) 16
- Analyst II (Isabella Li) 18
- Support Staff (Mandy Costello) 10
- Other Direct Costs N/A $50,000.00

3.2 Identify Future Traffic Volumes $16,740.00
- Senior Professional II (Adam Dankberg) 2
- Senior Professional I (Ben Huie) 8
- Lead Engineer (Colin Ogilvie) 16
- Analyst II (Isabella Li) 72
TOTAL FOR TASK 3 209 $86,923.44
4 CONCEPT/ALTERNATIVES

4.1 Develop Concepts/Alternatives $14,733.12

- Principal-in-Charge (Jeff Knowles) 1

- Project Manager (Ashley Haire) 4
- Design Lead (Ryan Booth) 28
- Designer (Carmela Sambo) 60
- Engineering Lead (Scott Shepard) 4
- Senior Engineer (Joe Paull) 8
TOTAL FOR TASK 4 105 $14,733.12
5 CORRIDOR ANALYSIS

5.1 Operational Analysis $29,744.84

- Principal-in-Charge (Jeff Knowles) 1

- Project Manager (Ashley Haire) 4
- Senior Professional II (Adam Dankberg) 4
- Senior Professional I (Ben Huie) 9
- Lead Engineer (Colin Ogilvie) 18
- Analyst II (Isabella Li) 132
- Support Staff (Mandy Costello) 12

5.2 Other Analysis $9,797.36
- Planner (Charlie Simpson) 24 - GIS Lead (Kim Voros) 40 TOTAL FOR TASK 5 244 $39,542.20
6 PROJECT REPORT

6.1 Draft Project Report $22,054.60

Agreement with Alta Planning + Design, Inc./Exhibit B2-Fees by Task Page 7 Rev. 07-01-18
TASK # DESCRIPTION BUDGETED HOURS Total

- Principal-in-Charge (Jeff Knowles) 4

- Project Manager (Ashley Haire) 16
- Outreach Lead (Ben Frazier) 12
- Design Lead (Ryan Booth) 8
- Deputy Project Manager (Cole Peiffer) 16
- Art Director (Marguerite Schumm) 24
- Planner (Charlie Simpson) 40
- GIS Lead (Kim Voros) 4
- Senior Professional I (Ben Huie) 4
- Analyst II (Isabella Li) 4

6.2 Final Project Report $9,655.22

- Principal-in-Charge (Jeff Knowles) 2

- Project Manager (Ashley Haire) 10
- Outreach Lead (Ben Frazier) 8
- Design Lead (Ryan Booth) 4
- Deputy Project Manager (Cole Peiffer) 12
- Art Director (Marguerite Schumm) 8
- Planner (Charlie Simpson) 12
TOTAL FOR TASK 6 188 $31,709.82
TOTAL FOR ALL TASKS $259,698.56

Agreement with Alta Planning + Design, Inc./Exhibit C – Insurance Requirements Page 1 Rev. 07-01-18

EXHIBIT C

INSURANCE REQUIREMENTS
Without limiting the Consultant’s indemnification of the City, and prior to commencing any of the Services required under this Agreement, the Consultant shall provide and maintain in full force and effect during the period of performance of the Agreement and for twenty-four (24) months following acceptance by the City, at its sole cost and expense, the following insurance policies from insurance companies authorized to do business in the State of California. These policies shall be primary insurance as to the City of Santa Clara so that any other coverage held by the City shall not contribute to any loss under Consultant’s insurance. The minimum coverages, provisions and endorsements are as follows:

A. COMMERCIAL GENERAL LIABILITY INSURANCE

1. Commercial General Liability Insurance policy which provides coverage at least as broad as Insurance Services Office form CG 00 01. Policy limits are subject to review, but shall in no event be less than, the following:
$1,000,000 Each Occurrence
$2,000,000 General Aggregate
$2,000,000 Products/Completed Operations Aggregate
$1,000,000 Personal Injury

2. Exact structure and layering of the coverage shall be left to the discretion of Consultant; however, any excess or umbrella policies used to meet the required limits shall be at least as broad as the underlying coverage and shall otherwise follow form.

3. The following provisions shall apply to the Commercial Liability policy as well as any umbrella policy maintained by the Consultant to comply with the insurance requirements of this Agreement:
a. Coverage shall be on a “pay on behalf” basis with defense costs payable in addition to policy limits;
b. There shall be no cross liability exclusion which precludes coverage for claims or suits by one insured against another; and c. Coverage shall apply separately to each insured against whom a claim is made or a suit is brought, except with respect to the limits of liability.

B. BUSINESS AUTOMOBILE LIABILITY INSURANCE
Business automobile liability insurance policy which provides coverage at least as broad as ISO form CA 00 01 with policy limits a minimum limit of not less than one million dollars ($1,000,000) each accident using, or providing coverage at

Agreement with Alta Planning + Design, Inc./Exhibit C – Insurance Requirements Page 2 Rev. 07-01-18
least as broad as, Insurance Services Office form CA 00 01. Liability coverage shall apply to all owned (if any), non-owned and hired autos.

C. WORKERS’ COMPENSATION

1. Workers’ Compensation Insurance Policy as required by statute and employer’s liability with limits of at least one million dollars ($1,000,000) policy limit Bodily Injury by disease, one million dollars ($1,000,000) each accident/Bodily Injury and one million dollars ($1,000,000) each employee Bodily Injury by disease.

2. The indemnification and hold harmless obligations of Consultant included in this Agreement shall not be limited in any way by any limitation on the amount or type of damage, compensation or benefit payable by or for Consultant or any subconsultant under any Workers’ Compensation Act(s), Disability Benefits Act(s) or other employee benefits act(s).

3. This policy must include a Waiver of Subrogation in favor of the City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents.

D. PROFESSIONAL LIABILITY
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against negligent acts, errors or omissions of the Consultant. Covered services as designated in the policy must specifically include work performed under this agreement. Coverage shall be in an amount of not less than one million dollars ($1,000,000) per claim or two million dollars ($2,000,000) aggregate. Any coverage containing a deductible or self-retention must first be approved in writing by the City Attorney’s Office.

E. COMPLIANCE WITH REQUIREMENTS
All of the following clauses and/or endorsements, or similar provisions, must be part of each commercial general liability policy, and each umbrella or excess policy.

1. Additional Insureds. City of Santa Clara, its City Council, commissions, officers, employees, volunteers and agents are hereby added as additional insureds in respect to liability arising out of Consultant’s work for City, using Insurance Services Office (ISO) Endorsement CG 20 10 11 85, or the combination of CG 20 10 03 97 and CG 20 37 10 01, or its equivalent.

2. P
rimary and non- contributing. Each insurance policy provided by Consultant shall contain language or be endorsed to contain wording making it primary insurance as respects to, and not requiring contribution

Agreement with Alta Planning + Design, Inc./Exhibit C – Insurance Requirements Page 3 Rev. 07-01-18
from, any other insurance which the indemnities may possess, including any self-insurance or self-insured retention they may have. Any other insurance indemnities may possess shall be considered excess insurance only and shall not be called upon to contribute with Consultant’s insurance.

3. Cancellation.
a. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided due to non-payment of premiums shall be effective until written notice has been given to City at least ten (10) days prior to the effective date of such modification or cancellation. In the event of non-renewal, written notice shall be given at least ten (10) days prior to the effective date of non-renewal.
b. Each insurance policy shall contain language or be endorsed to reflect that no cancellation or modification of the coverage provided for any cause save and except non-payment of premiums shall be effective until written notice has been given to City at least thirty (30) days prior to the effective date of such modification or cancellation. In the event of non-renewal, written notice shall be given at least thirty (30) days prior to the effective date of non- renewal.

4. Other Endorsements. Other endorsements may be required for policies other than the commercial general liability policy if specified in the description of required insurance set forth in Sections A through E of this Exhibit C, above.

F. ADDITIONAL INSURANCE RELATED PROVISIONS
Consultant and City agree as follows:

1. Consultant agrees to ensure that subconsultants, and any other party involved with the Services, who is brought onto or involved in the performance of the Services by Consultant, provide the same minimum insurance coverage required of Consultant, except as with respect to limits. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Agreement. Consultant agrees that upon request by City, all agreements with, and insurance compliance documents provided by, such subconsultants and others engaged in the project will be submitted to City for review.

2. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge

Agreement with Alta Planning + Design, Inc./Exhibit C – Insurance Requirements Page 4 Rev. 07-01-18
City or Consultant for the cost of additional insurance coverage required by this Agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

3. The City reserves the right to withhold payments from the Consultant in the event of material noncompliance with the insurance requirements set forth in this Agreement.

G. EVIDENCE OF COVERAGE
Prior to commencement of any Services under this Agreement, Consultant, and each and every subconsultant (of every tier) shall, at its sole cost and expense, provide and maintain not less than the minimum insurance coverage with the endorsements and deductibles indicated in this Agreement. Such insurance coverage shall be maintained with insurers, and under forms of policies, satisfactory to City and as described in this Agreement. Consultant shall file with the City all certificates and endorsements for the required insurance policies for City’s approval as to adequacy of the insurance protection.

H. EVIDENCE OF COMPLIANCE
Consultant or its insurance broker shall provide the required proof of insurance compliance, consisting of Insurance Services Office (ISO) endorsement forms or their equivalent and the ACORD form 25-S certificate of insurance (or its equivalent), evidencing all required coverage shall be delivered to City, or its representative as set forth below, at or prior to execution of this Agreement.

Upon City’s request, Consultant shall submit to City copies of the actual insurance policies or renewals or replacements. Unless otherwise required by the terms of this Agreement, all certificates, endorsements, coverage verifications and other items required to be delivered to City pursuant to this Agreement shall be emailed to:
[email protected]

Or mailed to:

EBIX Inc.

City of Santa Clara Department of Public Works
P.O. Box 100085 – S2
Duluth, GA 30096

Telephone number: 951-766-2280
Fax number: 770-325-0409

Agreement with Alta Planning + Design, Inc./Exhibit C – Insurance Requirements Page 5 Rev. 07-01-18
I. QUALIFYING INSURERS
All of the insurance companies providing insurance for Consultant shall have, and provide written proof of, an A. M. Best rating of at least A minus 6 (A- VI) or shall be an insurance company of equal financial stability that is approved by the City or its insurance compliance representatives.

City Council and Authorities ConcurrentDecember 8, 2022

City Council and Authorities Concurrent
December 8, 2022