CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
FOR FOLLOW-UP/ACTION
Updated 1/25/2023
Date
Initiated
Source Referral Description Assigned Department Projected Completion
1. 1/10/23 Council Meeting Written petition submitted by Paul Rosa to cover costs of City services in support of the Wilcox High School Baseball 2023 Fundraising Tournaments at Washington Ballfield Parks & Recreation Item to return on Jan.
31, 2023 Council
meeting.
2. 11/1/22 Council Meeting Written petition submitted by Kirk Vartan to place an agenda item on a future Council meeting for to discuss the New Parking Permit Ordinance and rules. Current signage very restrictive at 1-2 hours for parking. As a small business, employees need to park. Residents don't need parking during the day as they have a 2-car garage and two driveway spots, allowing for four cars to be parked per house.
Informational report provided on Jan. 10, 2023 and note and filed.
Public Works A comprehensive
report targeted to
return in April 2023
3. 11/1/22 Council Meeting Written petition submitted by Lori Garmany requesting to place an agenda item on a future Council meeting for Council to consider the censure of the Mayor for the leaking of closed session information. On 11/1/22 Council meeting, passed 5-2 to return to future agenda date.
City Manager’s Office TBD
4. 10/4/22 Council Meeting Information item on the Traffic Calming Policy: discussion of thresholds for the 85 th percentile and 1000 vehicle requirements.
Public Works May 2023
5. 10/4/22 Council Meeting Written Petition submitted requ esting to place item on a future meeting for a Public Review of the Settlement Agreement and Mutual Release dated August 31, 2022 between the City of Santa Clara, the Santa Clara Stadium Authority, and the 49er Football Team Entities: Post settlement agreement on website as soon as possible and schedule study session in the future following the completion of any pending litigation on buffet costs and public safety costs.
City Manager’s Office Study session TBD
based on completion
of pending litigation
on buffet costs and
public safety costs
6. 10/4/22 Council Meeting Written request submitted requesting to place an agenda Item at a Future Council Meeting to Set a Study/Briefing Session for the Public in which the Terms of the Settlement Agreement are Discussed as well as Presentation of Sources of Revenues, to include an explanation of the Waterfall through which Money Flows as well as the Rate at which the various loans are being paid off.
Finance To return to the
February 21, 2023
Study Session
7. 9/13/22 Council Meeting Approve alternative 2 of El Camino Specific Plan: Direct staff to prepare a significantly modified Specific Plan that retains enough density and elements (e.g., a range of densities that support mixed-use) of the prior Specific Plan so as to be consistent with the prior draft EIR; with added direction to include the activity zones with building heights of up to 6 stories as proposed in the 2021 draft Specific Plan, to continue consideration of the 2021 draft Specific Plan and to prepare an economic feasibility analysis of both plans.
Community Development February 2023
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
FOR FOLLOW-UP/ACTION
Updated 1/25/2023
Date
Initiated
Source Referral Description Assigned Department Projected Completion
8. 9/13/22 Council Meeting Reconsider the Council action take n at the Aug. 30, 2022 council meeting which approved up to a 25% apportionment for reimbursement that carried on a 4-1 vote. The action was to consider possible financial assistance options related to the replacement of a private concrete sound wall adjacent to Pruneridge Avenue in the Laurel Park East Neighborhood and potential delegated authority for a budget amendment. This item was heard at the Nov. 15, 2022 Council agenda.
Public Works / City
Attorney’s Office
Expected resolution
by Feb. 14, 2023
9. 8/16/22 Council Meeting Discuss allocating up to $150K to create a Neighborhood Stadium Relations Committee using funds from the SCSA budget
City Manager’s Office Item to be heard at
Feb. 7, 2023 Council
agenda
10. 8/16/22 Council Meeting Discuss potential uses, unfunded repairs, and finances of operating and maintaining the Morse Mansion. Item discussed at Nov. 1, 2022 Council meeting. Staff to return with options to extend lease and maintain property for City uses. The City is hosting a community meeting on Jan. 25, 2023 regarding the future of use of the historic Morse Mansion, located at 981 Fremont St. At the meeting, staff will discuss possible options and receive community feedback to share with the Council for future consideration.
City Manager’s Office TBD
11. 8/16/22 Council Meeting Written petition from Kirk Vartan to review and evaluate the purchase of the CA Great America Theme Park. Specifically, clarify what development could take place on the site given the current and general plan designations. Staff to return at future date with the option for a session with developer.
City Manager’s Office TBD
12. 7/5/22 Council Meeting SB9 Developments: Direct staff to bring back recommendations regarding affordability.
When the City considers an update to citywide affordable housing ordinance, this information will be provided.
Community Development TBD
13. 6/7/22 Council Meeting Rooftop Solar: Direct staff to conduct a cost-benefit analysis on installing rooftop solar and ways to make it feasible for Santa Clara homeowners
Silicon Valley Power TBD
14. 4/5/22 Council Meeting Written Petition submitted by Joseph Goschy to discuss appealing a building Violation (CRN 2020-00310) at 220 Tyler Avenue. Discussions with homeowner ongoing and may eliminate need for a hearing.
City Attorney’s Office TBD
15. 4/5/22 Council Meeting Written Petition submitted by Councilmember Jain requesting a future agenda item to discuss how to change noticing policy to reach more people. A community meeting was held on Dec. 8, 2022 to gather public input. Next steps are a public review of draft revised public outreach policy, which will be available in Feb/March 2023. Planning Commission and City Council consideration of revised policy estimated Summer 2023 Community Development
/ City Attorney
City Council
consideration of
revised policy
estimated Summer
2023
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
FOR FOLLOW-UP/ACTION
Updated 1/25/2023
Date
Initiated
Source Referral Description Assigned Department Projected Completion
16. 3/22/22 Council Meeting Patrick Henry Specific Plan: Return to Council with a Proposal for a Plan Amendment for a .3% Public Art Fee Grant the Authority on the Approval of the TMA to the City Council versus the City Manager, indicated in the draft Plan.
Community Development Early 2023
17. 1/11/22 Council Meeting Update on review and monitoring of Transportation Demand Management (TDM) measures. Staff issued RFP to support online reporting and tracking of TDM Measures and present a template to complete the forms. Staff issued the RFP on May 27 and has extended the deadline to July 18 to allow for more proposal submissions. Staff currently reviewing submissions. Will bring potential template to Council based on respondent feedback in Nov./Dec. 2022. Staff reviewed submissions. Notice of Award will be provided in early 2023. Will bring potential template to Council based on respondent feedback in March/April 2023.
Community Development March/April 2023
18. 1/11/22 Council Meeting Action on a Council Written reque st submitted requesting to place an agenda item at a future Council Meeting to discuss making the Youth Soccer Park parking lot available when there are no events at the Youth Soccer Park
1. Investigate ADA Improvements for parking
2. Investigate whether the City can engage a private operator to manage for parking
3. Investigate whether the 49ers can use their practice facility for parking
4. Determine the fair market value of VIP parking
Parks & Recreation/City
Attorney/City Manager
TBD
19. 1/12/21 Council Meeting Provide a study session on pros/cons lifecycle cost/benefits of artificial surfacing including turf. Staff will return to Council with an informational memo.
Parks & Recreation TBD
20. 4/30/19 Council Meeting Report on number of public transi t riders for large stadium events – and relationship of costs of parking increases transit ridership. Ask Stadium Manager for analysis to support their position that reducing the cost of parking would likely adversely impact public transit ridership, resulting in more cars on the roads.
49ers Stadium Manager TBD
21. 10/2/18 Council Meeting Amend sign ordinance to prohibit signs on public property Parks & Rec/ City Attorney TBD
22. 3/13/18 Council Meeting Develop a Stadium Authority Financial Reporting Policy in conjunction with the Stadium Authority Auditor and the external auditor
Finance TBD
COMPLETED
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 1/25/23
Date
Initiated
Source Referral Description Assigned
Department
Completed Resolution
1. 9/27/22 Council Meeting Written petition submitted by Mo rteza Shafiei to purchase the lot at 1601 Civic Center Drive, Santa Clara, in order to establish a park for the benefit of our Citizens and neighborhood. The community of over 170 homes and 4 HOAs submitted a letter to the City Council detailing concerns for the planned development at 1601 Civic Center Drive (Charities Housing) and requested that this Citizen Proposal be considered on equal footing with any other proposals.
City Manager’s
Office
Completed
Park acquisition item
heard at Nov. 1, 2022.
Item regarding 1601
Civic Center Drive
presentation heard at
Nov. 15, 2022 Council
meeting and not
approved.
2. 9/27/22 Council Meeting Expand outreach beyond noticing requirements for study session for the Tasman East Specific Plan Amendment to include noticing of neighboring property owners within a quarter mile of the Plan area.
Community
Development
Competed
Completed at Dec. 6,
2022 Council meeting.
3. 7/12/22 Council Meeting Request for costs paid to prev ious law firms for City of Santa Clara PRA assistance.
Staff are working on summarizing costs.
City Attorney Completed
Completed
4. 5/24/22 Council Meeting (11/1/22) Action petition submitted by Shprese Head Requesting to Place an Agenda Item on a Future Council Meeting for Council to Discuss what the City of Santa Clara is doing to help get BMX riders back to Racing under USA BMX Sanction.
Lease Agreement between City and Santa Clara PAL for the operation of BMX track: On May 24, 2022, staff returned with a status report on coordination of efforts between BMX and Police Activities League (PAL). Council note and filed report. Council questions included: obtain requested responses to questions presented to PAL, timeline, a full audit (5-years) of PAL, etc.
City Manager’s
Office
Completed
The report was noted
and filed on Jan. 10,
2022
5. 9/27/22 Council Meeting Written petition submitted by Mo rteza Shafiei to purchase the lot at 1601 Civic Center Drive, Santa Clara, in order to establish a park for the benefit of our Citizens and neighborhood. The community of over 170 homes and 4 HOAs submitted a letter to the City Council detailing concerns for the planned development at 1601 Civic Center Drive (Charities Housing) and requested that this Citizen Proposal be considered on equal footing with any other proposals.
City Manager’s
Office
Completed
.
Park acquisition item
heard at Nov. 1, 2022.
Item regarding 1601
Civic Center Drive
heard at Nov. 15, 2022
Council meeting and
not approved
COMPLETED
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 1/25/23
Date
Initiated
Source Referral Description Assigned
Department
Completed Resolution
6. 9/13/22 Council Meeting Information memo on scooters including a recap of the background of what has occurred to present.
Public Works Completed
Presented in November
2022 to Council
7. 8/16/22 Council Meeting Refer to staff to explore the option to expand cemetery hours at Mission City Memorial Park to possibly include Sunday hours.
Parks &
Recreation
Completed Staff corresponded
with requestor on
current hours available
8. 7/12/22 Council Meeting Return as an action item under Alternative #1 – Determine the staff investigation sufficiently provided evidence of irregularities regarding Mr. Patrick’s residency and take action in accordance with Policy 032 (up to and including removal.) CMO/CAO/CDO Completed Action taken at 8/16/22
Council meeting
9. 7/5/22 Council Meeting Direct staff to work with su bcommittee/task force comprised of Councilmembers Park, Chahal, and Hardy and any other stakeholders (i.e., Apt. Assoc./Dan Kostenbauder) to have discussion with the Silicon Valley Chamber of Commerce regarding the Business License Tax.
CMO Completed Meeting was held with
stakeholders and
subcommittee.
10. 6/21/22 Council Meeting Direct staff to return to Council with a scope to redo the El Camino Real Specific Plan including objective design standards.
Community
Development
Completed Completed
11. 6/7/22 Council Meeting Loyalton Ranch property: Direct City Manager to return to Council with a 1) Scope of Work and 2) costs of the following: a) consultant’s Risk Analysis/Assessment, b) clean up, and c) fencing.
Silicon Valley
Power
Completed Completed
12. 5/24/22 Council Meeting Prepare a financial analysis for moving Santa Clara City Hall to a new location within the eight blocks of the original downtown. Staff has contract to prepare the analysis for Council approval on Oct. 18, 2022.
Community
Development
Completed Item approved on
October 18, 2022
13. 5/10/22 Stadium Authority
Meeting
Signage Lighting at Levi’s Stadium – Direct staff to conduct an internal review of signage approach (repair or replacement) and return to the Board for authorization to procure a 3rd party evaluation if needed.
City Manager Completed Completed
14. 5/10/22 Stadium Authority
Meeting
(CP 030) by Vice Mayor Jain to discuss whether SBL contracts be sold on extra field seats. Agendize discussion whether SBL Contract should be sold on extra field seats.
City Manager June 21,
2022
Council approved SBL
contract sold on extra
field seats.
COMPLETED
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 1/25/23
Date
Initiated
Source Referral Description Assigned
Department
Completed Resolution
15. 4/19/22 Council Meeting Adoption of a Resolution of Intention for Parking Maintenance District No. 122 - Franklin Square. Staff to return to Council within 60 days detailing how to recover costs or other methods of enhancing revenue for the City.
DPW June 21,
2022
Completed
16. 4/5/22 Council Meeting Written Petition (CP 030) submitted by Jared Peters regarding Responsibility of Sound Wall Adjacent to Pruneridge Avenue adjacent to Laurel Park East Neighborhood.
Working with resident on development of potential cost-sharing/financial assistance solution.
DPW/CAO Completed Item is still being
considered for possible
financial assistance
options.
17. 1/25/22 Council Meeting Discuss and ex plore options for a transportation shuttle. City staff referred the Senior Transportation letter to Council. City received a grant from the State for a shuttle and this item is being implemented
City Manager Priority
Setting
Session
Completed
18. 1/11/22 Council Meeting Response was presented on May 10, 2022 on the action on Written Petition (Council Policy 030) submitted by Keith Stattenfield requesting to place an agenda item at a future Council meeting to discuss requirements from the CAO on approving an update to the CC&Rs of the Case del Rey HOA Bylaws.
City Attorney Completed
on July 12,
2022
The HOA agreed to
submit the CAO’s
revisions to the CC&Rs
to their members at
their next election, and
the Council voted to
approve the CC&Rs.
19. 1/5/22 Joint City/VTA Study
Session re: BART to
Santa Clara
Set a meeting with VTA near the proposed Santa Clara BART Station location to provide details to the public regarding station design. VTA conducted a May 10, 2022 City Council Study Session on the Santa Clara Station’s Architecture and Site Layout.
Funding a Brokaw undergrounding study for February 8, 2022 Priority Setting Session (not complete, referred to Priority Setting Session 2022) DPW May 10,
2022
Study Session with VTA
Complete
COMPLETED
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 1/25/23
Date
Initiated
Source Referral Description Assigned
Department
Completed Resolution
20. 12//14/21 Council Meeting Conduct an RFP for noise monitoring services at the stadium, including possible measures to attenuate noise levels.
Community
Development
October
2022
Staff issued RFP which
closed on Oct. 28, 2022
21. 12/14/21 Council Meeting Defer Loyalton to future meeting to develop strategy for the sale of the property and staff to coordinate a visit to the property for interested Councilmembers. Staff visits with Councilmembers was completed.
City Manager /
Silicon Valley
Power
COMPLETED
March 8,
2022 and
June 7, 2022
Completed
22. 12/14/21 Council Meeting Action on Amendment No. 1 to the Agreement for the Performance of Services with Wilson, Ihrig & Associates for Noise Monitoring Services at Vantage CA2 Data Center and Owens Corning Facility and Related Budget Amendment: item continued to get more information on broadcasting, moving from the Northside to the stadium, and an implementation timeline
Community
Development
May 10,
2022
Completed
23. 12/7/21 Council Meeting Written Petition (030) to be added to Future Agenda:
10A: Action on a Written Petition (Council Policy 030) Submitted by Jared Peters Requesting to Place an Agenda Item at a Future Council Meeting to Consider making a Policy Decision Regarding the City Assuming Responsibility of an Unstable and Dangerous Sound Wall in the Laurel Park East Neighborhood DPW 4/5/22 Reported at Council
Meeting; Follow-Up
assigned to staff
24. 12/14/21 Council Meeting Defer Loyalton to future meeting to develop strategy for the sale of the property; staff to coordinate a visit to the property for interested Councilmembers.
CMO/SVP 3/8/22 Approved by Council at
3/8/22 Council Meeting
25. 11/16/21 Council Meeting Consider Resolution to support the bid to FIFA for the 2026 World Cup and related events.
CMO/CAO 2/22/22 Approved by Council at
2/22/22 Council
Meeting
26. 11/9/21 Council Meeting Project Homekey: Look for alternate site in Santa Clara better suited for this use CDD 11/9/21 Update to Council emailed to Council on
3/10/22
COMPLETED
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 1/25/23
Date
Initiated
Source Referral Description Assigned
Department
Completed Resolution
27. 10/26/21 Council Meeting Item 4: Presentation on Business Tax Ballot Measure and Other Potential Revenue Measures for November 2022 Ballot: Explore a business tax that strikes a balance with the value of a business-friendly city (key priority) and progressive tax with input and advice of a consultant.
CMO/Finance 2/8/22 Approved by Council at
2/8/22 Priority Setting
Session
28. 10/19/21 Council Meeting Discussion of Future Ballot Measure Discussion in 2022 for Infrastructure Bond or Tax to 2022 Priority Setting Session
CDD/City
Attorney/Finance
2/5/22 Presented at 2022
Priority Setting Session
Part 1; outreach phase
in progress
29. 10/19/21 Council Meeting Discussion of Construction of Lawn Bowl Facility for consideration: The City currently has allocated $175,000 for the repair and maintenance of the Lawn Bowl facility (clubhouse). There has been no subsequent action to re-allocate or redirect that amount to the design and construction of the new Lawn Bowls facility. Given the current balance in the 3001 General Capital Park Maintenance account, Council would need to reprioritize and reallocate up to $175,000 for the required design and engineering of a new facility. There is no funding allocated for construction.
Parks & Rec/City
Manager
Completed.
Council
action on
June 21,
2022
meeting.
Based on
future
prioritizatio
n and
funding
availability.
Council action to not
prioritize as funding.
30. 9/28/21 Council Meeting Approve staff recommendation fo r Item 6. Public Hearing: 2020-2021 Consolidated Annual Performance and Evaluation Report (CAPER) with changes to increase grant funding to $30,000 for 7 agencies and fund the remaining 4 from the City’s General Fund.
Community
Development/
Housing
Completed
31. 9/7/21 Council Meeting Shorten term of amendment to the agreement for the performance of services with Wilson, Ihrig & Associates for Noise Monitoring Services at Levi’s Stadium from 18 months to 6 months and directed staff to return with a proposal for owning versus leasing equipment and the cost benefit for monitoring the noise data and quality of reporting.
CDD 3/8/22 Approved by Council at
3/8/22 Council Meeting
COMPLETED
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 1/25/23
Date
Initiated
Source Referral Description Assigned
Department
Completed Resolution
32. 8/24/21 Council Meeting
(Study Session)
Directed staff to: Engage with HomeBase to design City Plan Framework and start prep for workgroup discussions, Fast-track Task Force/Housing Commission development and implementation, Fast-track HomeKey progress where possible, especially in entitlements processing and explore short-term basic services, including bathrooms, showers, laundry, cell phone charging and others.
CDD/City Clerk/
City Attorney/
Police
1/25/22 Approved at 1/25/22
Council Meeting
33. 8/17/21 Council Meeting Implement pilot meeting management protocol for Council meetings recommended by the Mayor and revisit/assess at 2022 Priority Setting Session. City Attorney to return to Council with resolution outlining this process at future Priority Session to be rescheduled.
City Attorney Completed
at February
2022 Priority
Setting
Presented in a slide at
the Priority Setting
Session.
34. 8/17/21 Council Meeting Direct staff to bring back on a future agenda a presentation on Councilmember conflict of interest, including what staff currently does and what the Council is responsible for.
City Manager/
City Attorney
Completed
at February
2022 Priority
Setting
Reported to Council the
types of Conflict-of-
Interest staff report on
for items based on
geographic boundaries
35. 8/17/21 Council Meeting
(Priority Setting
Check-in)
Staff to return at a future Council meeting with draft ordinance to adopt recommended procurement reforms.
Finance Summer
2022
Completed
36. 8/17/21 Council Meeting
(Priority Setting
Check-In)
Directed staff to return to Council at a future date with changes to the eligibility for serving on City Commissions that expands the eligibility requirement from Santa Clara electorate to Santa Clara resident – deferred to December City Attorney 1/11/22 Approved by Council at
1/11/22 Council
Meeting
37. 8/17/21 Council Meeting
(Priority Setting
Check-in)
Direct staff to explore a consultant for a TDM Study (scope, cost, ongoing cost) and talk to other cities and gather anything that may be able to be shared CDD 1/11/22 Reported at Council
Meeting
38. 6/15/21 Council Meeting Request to provide date-based se arch capability on City website. The new search is currently being tested by the City’s Website Core Team, and the City is working with the vendors to implement by year end.
ITD / City
Manager
COMPLETED
IT Department
continues to monitor
and improve on search
capability
39. 5/4/21 Council Meeting Parking Maintenance District No. 122 – Engage with property owners to discuss options for increasing their share of the annual O&M costs and potential for dissolving the district.
Public Works 1/25/22 Reported at Council
Meeting
COMPLETED
CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 1/25/23
Date
Initiated
Source Referral Description Assigned
Department
Completed Resolution
40. 1/12/21 Council Meeting Defer approval of the 1205 Coleman Gateway neighborhood park design to work with the developer within current project approvals to receive additional community input including the Old Quad on park design. The robust public input included additional outreach to the Old Quad neighborhood is complete and the Parks & Recreation Commission made a recommendation to Council on 5/17/22 for approval. The item will go to Council for consideration on June 21, 2022.
Parks &
Recreation
June 21,
2022
Council approved
schematic design with a
few additions.
41. 9/24/19 Council Meeting Staff to review the Ordinance and enforcement of illegal street food vendors. At the 9/25/20 Council meeting, Council asked staff to review enforcement of vendors outside of Levi’s Stadium
Police Completed