Resolution/Use of City Electric Forces Page 1 of 2
Rev: 03-09-18
RESOLUTION NO. 23-9187
A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA,
AUTHORIZING THE USE OF CITY ELECTRIC FORCES
PURSUANT TO CHARTER SECTION 1310
BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
WHEREAS, the City of Santa Clara’s Charter section 1310 requires all contracts involving an expenditure of over $1,000 for the construction or improvement (excluding maintenance and repair) of a public works project to be let to the lowest responsible bidder; WHEREAS, Charter section 1310 permits the City to use its own employees if the City Council , by motion passed by at least four affirmative votes, determines that the public works may be done better or more economically by the City’s own employees , and, upon such determination, the City may proceed to have the public works project completed without further observance of Charter section 1310; and,
WHEREAS, the City’s Electric Department desires to perform certain public works, as set forth in the Report to Council, dated January 31, 2023, by its own employees; and, WHEREAS, the City’s Electric Department has presented facts supporting that the work in question may be performed better or more economically by the City with its own employees .
NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
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1. The City Council of the City of Santa Clara does hereby declare and determine that the public works set forth in the 23-1537 Report to Council, attached hereto and incorporated by this reference, may be performed better or more economically by the City with its own employees.
2. Effective date. This resolution shall become effective immediately.
I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED
AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 31sr DAY OF JANUARY, 2023, BY THE FOLLOWING VOTE:
AYES: COUNCILORS:
NOES: COUNCILORS:
ABSENT: COUNCILORS:
ABSTAINED: COUNCILORS:
Attachments incorporated by reference:
Becker, Chahal, Hardy, Jain, Park, Watanabe,and
Mayor Gillmor
None
None
None
ATTEST:~
NORA PIMENTEL, MMC
ASSISTANT CITY CLERK
CITY OF SANTA CLARA
1. January 31, 2023, Report to Council #23-1537 .
Resolution/Use of City Electric Forces
Rev: 03-09-18
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-1537 Agenda Date: 1/31/2023
REPORT TO COUNCIL
SUBJECT
Action on a Resolution Authorizing the Use of City Electric Forces at Various Locations
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
Charter Section 1310 titled Contracts on Public Works states, in part, “that every contract involving an expenditure of more than one thousand dollars ($1,000) for the construction or improvement (excluding maintenance and repair) of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds shall be let to the lowest responsible bidder.” The section further states that “the City Council may declare and determine that, in its opinion, the work in question may be performed better or more economically by the City with its own employees, and after the adoption of a resolution to this effect by at least four affirmative votes, it may proceed to have said work done in the manner stated, without further observance of the provisions of this section.”
DISCUSSION
Staff believes that the work described below is best and most efficiently performed with City forces based upon the following factors: (1) the work is limited in size and scope; (2) City forces have knowledge and training in operating and maintaining the electric system that can be leveraged to more economically perform this work; and (3) bidding out the work and contracting with a private entity would not likely result in a lower overall cost or time savings. Therefore, staff recommends that the City Council make a finding that City forces can better perform the installation of the following electric facilities and approve the use of City forces.
Estimate Number: 37401
Location: 2201 Laurelwood Drive
Type of Service: New Business
Description of Work: Remove (2) vacuum disconnect switches, approximately 1,600' of 1100 aluminum cable, (27) elbow terminations and 12kV metering devices. Install approximately 20' of 1100 aluminum 15kV triplex underground cable, (3) 600A elbow terminations and (6) splices.
Estimated Cost: $35,564
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 36311
Location: 2905 Stender Way
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23-1537 Agenda Date: 1/31/2023
Type of Service: New Business
Description of Work: Install (2) new vacuum disconnect switches, approximately 4,770' of 1100 aluminum 15 kV underground cable, approximately 400' of 1/0 aluminum 15 kV underground cable, multiple elbows and splices, (2) padmount transformers, and 12 kV metering devices.
Estimated Cost: $386,127
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 38406
Location: Corner of Shulman Avenue & Memorex Drive
Type of Service: Reliability
Description of Work: Replace approximately 150' of 500 MCM copper secondary cables to facilitate conduit relocation in conflict with new transmission pole.
Estimated Cost: $8,683
Appropriation: Electric Utility Capital Fund (591) Project 2006 - Distribution Capital Maintenance and Betterments
Source of Revenue: Customer Service Charges
Estimate Number: 35881 Rev1
Location: 2201 Laurelwood Drive
Type of Service: New Business
Description of Work: Remove temporary power service transformer, metering and cable feed.
Install approximately 2400' of 1/0 aluminum 15 kV underground cable, (18) 200A elbows, (21) 1/0 aluminum cable splices and (2) 112 kVA 120/208 volt padmount transformers and secondary connections.
Estimated Cost: $104,440
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37520 Rev1
Location: 2201 Laurelwood Drive
Type of Service: New Business
Description of Work: Install (2) new vacuum disconnect switches and install approximately 1000' of 1100 aluminum 15 kV underground cable, approximately 1200' of 1/0 aluminum 15kV underground cable, (21) 600A elbows, (12) 200A elbows, (9) 1100 aluminum cable splices, and (9) 1/0 aluminum cable splices. Install 1000 kVA temporary power padmount transformer, secondary connections and 2000A 277/480V metering devices.
Estimated Cost: $218,898
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37814
Location: 2590 Walsh Avenue
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23-1537 Agenda Date: 1/31/2023
Type of Service: New Business
Description of Work: Install new vacuum disconnect switch and (2) 112 kVA 120/208 volt padmount transformers. Install approximately 1100' of 1100 aluminum 15 kV underground cable, approximately 60' of 1/0 aluminum 15 kV underground cable (12) 600A elbows, (18) 200A elbows, (6) 1100 aluminum cable splices, and secondary connectors.
Estimated Cost: $135,802
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37420
Location: 3500 El Camino Real
Type of Service: New Business
Description of Work: Install new 300 kVA 277/480 volt padmount transformer and metering devices for new 600A 277/480 volt switchgear. Install approximately 75' of 1/0 aluminum 15 kV underground cable, (6) 200A elbows, (6) 1/0 aluminum cable splices, and secondary connectors.
Estimated Cost: $25,712
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 38322
Location: 795 Comstock Street
Type of Service: Load Increase
Description of Work: Upgrade existing service drop for increased capacity.
Estimated Cost: $3,334
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 38394
Location: 3510 Bassett Street
Type of Service: Load Increase
Description of Work: Replace padmount transformer for commercial service upgrade.
Estimated Cost: $28,160
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37417
Location: 159 Brookside Avenue
Type of Service: New Business
Description of Work: Upgrade riser and install cable to connect existing pull box to new pull box for customer's service.
Estimated Cost: $4,221
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate City of Santa Clara Printed on 1/26/2023Page 3 of 4
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23-1537 Agenda Date: 1/31/2023
Work
Source of Revenue: Customer/Developer Contribution
ENVIRONMENTAL REVIEW
Staff recommends that the City Council determine that the actions being considered are exempt from the California Environmental Quality Act (“CEQA”) pursuant to the following section of Title 14 of the California Code of Regulations: (1) section 15302(c) as the proposed work involves the replacement or reconstruction of existing utility systems and facilities with a negligible expansion of capacity, and (2) 15303 because the proposed work involves the construction of a limited number of small electric utility facilities.
FISCAL IMPACT
The funds to support the staff time for work performed by SVP and related construction materials for the work detailed in this report, totaling $950,941 are included in the Fiscal Year 2022/23 Capital Budget, as indicated by each project appropriation. Of that total amount, $942,258 is in New Business Estimate Work and $8,683 is in the Transmission and Distribution Capital Maintenance and Betterment Capital Improvement Projects in the Electric Utility Capital Fund. All referenced work will be performed with City Electric Forces (SVP staff). Some work associated with encroachment permits may be performed by the Department of Public Works (DPW). DPW costs are recovered through payment of permit fees.
COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Determine the proposed actions are exempt from CEQA pursuant to Sections 15302(c) and 15303 of Title 14 of the California Code of Regulations and adopt a Resolution authorizing the use of City Electric Forces for work detailed in this report to Council at 2201 Laurelwood Drive, 2905 Stender Way, Corner of Shulman Avenue & Memorex Drive, 2201 Laurelwood Drive, 2590 Walsh Avenue, 3500 El Camino Real, 795 Comstock Street, 3510 Bassett Street, and 159 Brookside Avenue.
Reviewed by: Manuel Pineda, Chief Electric Utility Officer Approved by: Rajeev Batra, City Manager
ATTACHMENTS
1. Resolution - Use of City Electric Forces
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