1 Date: January 17, 2023
To: Rajeev Batra
Executive Director
Santa Clara Stadium Authority
From: Jenti Vandertuig
Procurement Director
Forty Niners Stadium Management Company LLC
CC: Jim Mercurio, Executive Vice President & General Manager
Subject: Recommendation for Award for Miscellaneous Items
Recommend approval of the following acquisitions. An explanation and supporting documentation for each request has been provided with the recommendation.
1. Valley Transportation Authority Permit and Training - $3,900 and IPROVEIT - $500
2. Benjamin Litho, Inc. - $152.79
Submitted By: __________________________________ Date: ___________________ Jenti Vandertuig, Procurement Director
2 1. Valley Transportation Authority Permit and Training
Valley Transportation Agency (VTA) operates VTA light rail trains throughout the city of San Jose and surrounding cities along medians and on former railroad tracks. They have exclusive authority over any activities located within VTA properties or facilities, within ten feet of any rail that is part of the VTA Light Rail System, including the Overhead Catenary System, and, that has the potential of affecting VTA property, service or assets. VTA requires a Construction Access Permit be obtained by any person or entity seeking to conduct activities within these designated areas, and requires that background checks be conducted on any staff conducting any permitted activities within the designated areas.
Stadium Manager hosts certain events at Levi’s® Stadium which includes among other things, setting up traffic control measures. The Stadium is located in close proximity to VTA tracks and to a VTA station. Stadium Manager staff, and certain vendors who are contracted with Stadium Manager to deploy traffic controls, will set up fences, barricades, and/or cones around the Stadium for traffic control. Due to the proximity of VTA tracks and station, some of the barricades, fences, and cones will need to be set up within ten feet of the VTA tracks and VTA station. Therefore, Stadium Manager needs to obtain a Construction Access Permit from VTA to set up certain traffic control measures such as barricades, fences, and cones within VTA’s exclusive authorized space.
Prior to granting a Construction Access Permit, VTA requires that any person, whether Stadium Manager staff or contracted vendor personnel, must have a background screening. In addition, VTA requires that all persons who conduct activities in their designated space, must participate in a training program that addresses safety measures required when conducting activities within the designated VTA spaces. Stadium Manager projects ten persons who need to participate in the mandatory VTA training program.
VTA requires that all background screening be conducted by their provider IPROVIT. IPROVIT is contracted by VTA to conduct background checks for any employee working on VTA’s “Right of way” and property. IPROVIT offers quick turnarounds on background checks, and manufactures VTA approved contractor’s badges. IPROVIT offers a professional edition applicant tracking system that is easy to use, and it uses features to help organize and streamline the entire process. IPROVIT requires payment by credit card only and will not accept any other forms of payment. The cost for each background check and shipping the badges is approximately $50 per person for a total amount of $500 for ten staff.
The annual cost of the Construction Access Permit is $3,050 and the annual cost for training is $85 per person for a total amount of $850 for ten Stadium Manager staff. The total cost of the annual permit and training for twenty staff is $3,900.
3 Therefore, approval is sought to issue a Purchase Order to VTA in the amount of $3,900 and authorize payment via a credit card to IPROVIT for a total not to exceed amount $500.
The costs for this purchase is covered in the FY22/23 SCSA Budget, Stadium Operations as a shared expense.
2. Printing Cards
Approval is sought to issue a Purchase Order to Benjamin Litho, Inc. to print cards for Guest Services in the amount of $152.79.
The cost for these purchases are covered in the FY22/23 SCSA Budget, Guest Services Department as a shared expense.