City of
Santa Clara
The Center of Wh at's Possible
COUNCIL ITEM REQUEST FOR
RECEIVED
JUN 1 5 2022
City Clerk's Office \
City of Santa Clar~J
The Council Item Request Form is for members of the City Council to submit written requests to the City Manager's Office for inclusion of an item on a future City Council meeting agenda. At the meeting where the initial written request is heard, discussion should be limited to whether the item should be added to an agenda and a date, not the merit of the item. A majority vote of the City Council is required for the item to be added to future Council meeting agenda foraction.
CONTACT INFORMATION
Requesting Member of City Council and Stadium Authority : Suds Jain Contact E-mail_ [email protected]_
Contact Phone 408-499-2955 _______ _
Today's Date_G/8/2022
WRITTEN REQUEST
I, Suds Jain _______ , hereby request that the following item be placed on the City of Santa Clara Council and Authorities Concurrent meeting agenda:
The CouncilPolicy 030 states: "Members of t h e City Counci l sha ll use t h e Cou n ci l I tem Request Form to submit a writte n req u est for incl u s i on of a n item on a f u t u re Ci ty Coun cil age nda ."
While the 030 policy doesn't explicitly cover Stadium Authority Agendas there seems to be no other mechanism for Authority members to add agenda items to Stadium Authority meetings so I'm taking the liberty of using this form to do so.
On November 24, 2021, I submitted a 030 request to consider the creation of a Stadium Relations Committee similar to the NURC committee. And during CIP budget discussions I ask a question about the cost of implementing such a Stadium Relations Committee. This is the reply I received from Staff.
"The estimated cost of the Stadium Neighborhood committee is premised on the Measure J requirement that all costs associated with the Stadium not be borne by the General Fund. Therefore, the cost of this committee would be a Stadium Authority cost to the extent it works on stadium-related issues. The high level cost estimate of $156k was solely based on the presumed key staff involved and an estimate of the hours required to support the committee (e.g., agenda preparation , reports, meeting time and follow up) with staff from the City Manager's Office, Police Department, Fire Department and Public Works Department. The estimate for other committees would be different based upon staff involved in those committees. There is currently not a separate accounting of the costs associated with Council committees as these are budgeted in the various departments. The cost for these committees can also be looked at as an assignment of resources or staff capacity. If staff resources were not used for committees, they could be re-deployed to support other areas. The number of Councilmembers on a Council committee does not markedly impact the costs associated with the implementation of a Council committee but rather the scope and breadth of the committee agendas and the follow up required.,, I'm now asking for a discussion to be agendized to allocate up to $1S0K to create a Neighborhood Stadium Relations Committee using funds from the SCSA budget (not the City of Santa Clara's general fund).
Reference: Council Policy 030-Adding an Item on the Agenda Resolution No. 20-8895