Date: 7/1/2022, 10:00 a.m.
Zoom Meeting:
For
Santa Clara Stadium Authority:
Rajeev Batra, Executive Director
James Sanchez, Stadium Authority Counsel
For Stadium Manager/49ers:
R
ahul Chandhok
Larry MacNeil
1. S
tadium Legal & Operational Issues Coordination Meeting
Meeting to Discuss Circulation for Training Camp and Load in of Red Hot Chili Peppers Date: 07/05/2022; 8:30-9:00 am
Teams Meeting
City: Ruth Shikada,
49ers: Craig Graber
Discuss circulation plan for Training Camp days at 4949. Discussed 49ers interest to modify the shuttle route from Red Lot to 4949 during two load in days of the Red Hot Chili Peppers concert. 49ers provided information in advance of applying for a permit to utilize the drive ways of YSP for circulation of shuttles.
Date: 7/6/2022, 11:00 a.m.
Teams Meeting:
For
Santa Clara Stadium Authority:
Rajeev Batra, Executive Director
James Sanchez, Stadium Authority Counsel
For Stadium Manager/49ers:
R
ahul Chandhok
Larry MacNeil
1. B
iweekly Stadium Coordination Meeting
Weekly Accounting Status Meeting
Date: 07/07/2022; 2:00pm to 2:13pm
Teams Meeting: Larry Lo (SCSA), Brenda Lee (SCSA), Brent Ghan (ManCo), and Caitlin Ritchie (ManCo)
1. Capital Expenditure Invoice
2. Stadium Builder Licenses’ Quarterly Transfer
3. Non-NFL Events’ Ticket Surcharge Deposit
4. August Operating & Maintenance Invoice Payment
Date: 7/14/2022, 12:30 p.m.
Phone Call:
For Santa Clara Stadium Authority:
Sujata Reuter, Chief Assistant City Attorney
For Stadium Manager:
Jihad Beauchman
1. Stadium Builder License Template Discussion
Weekly Accounting Status Meeting
Date: 07/14/2022; 2:00pm to 2:13pm
Teams Meeting: Larry Lo (SCSA), Brenda Lee (SCSA), Brent Ghan (ManCo), and Caitlin Ritchie (ManCo)
1. C
apital Expenditure Invoice
2. Non-NFL Events’ Ticket Surcharge Deposit
3. August Operating & Maintenance Invoice Payment
4. Non-NFL Events’ Estimated Public Safety Costs
Date: 7/15/2022, 10:00 a.m.
Zoom Meeting:
For
Santa Clara Stadium Authority:
Rajeev Batra, Executive Director
James Sanchez, Stadium Authority Counsel
For Stadium Manager/49ers:
R
ahul Chandhok
Larry MacNeil
1. S
tadium Legal & Operational Issues Coordination Meeting
Date: 7/20/2022, 11:00 a.m.
Teams Meeting:
For
Santa Clara Stadium Authority:
Rajeev Batra, Executive Director
James Sanchez, Stadium Authority Counsel
For Stadium Manager/49ers:
R
ahul Chandhok
Larry MacNeil
1. B
iweekly Stadium Coordination Meeting
Weekly Accounting Status Meeting
Date: 07/21/2022; 2:00pm to 2:12pm
Teams Meeting: Larry Lo (SCSA), Brenda Lee (SCSA), Brent Ghan (ManCo), and Caitlin Ritchie (ManCo)
1. Capital Expenditure Invoice
2. August Operating & Maintenance Invoice Payment
a. July Authority Cash Flows
3. Non-NFL Events’ Ticket Surcharge Deposit
4. Non-NFL Events’ Estimated Public Safety Costs
5. Stadium Funding Trust Perfection Certificate
6. Actual Shared O&M Expenses Charged to SCSA for FY21-22 Weekly Accounting Status Meeting
Date: 07/28/2022; 2:00pm to 2:08pm
Teams Meeting: Larry Lo (SCSA), Brenda Lee (SCSA), Brent Ghan (ManCo), and Caitlin Ritchie (ManCo)
1. Capital Expenditure Invoice
2. Non-NFL Events’ Ticket Surcharge Deposit
3. August Operating & Maintenance Invoice Payment
4. Non-NFL Events’ Estimated Public Safety Costs
Date: 7/29/2022, 10:30 a.m.
Zoom Meeting:
For
Santa Clara Stadium Authority:
Rajeev Batra, Executive Director
James Sanchez, Stadium Authority Counsel
For Stadium Manager/49ers:
R
ahul Chandhok
Larry MacNeil
1. S
tadium Legal & Operational Issues Coordination Meeting
Weekly Accounting Status Meeting
Date: 08/04/2022; 2:00pm to 2:05pm
Teams Meeting: Larry Lo (SCSA), Brenda Lee (SCSA), Brent Ghan (ManCo), and Caitlin Ritchie (ManCo)
1. Capital Expenditure Invoice
2. Non-NFL Events’ Ticket Surcharge Deposit
Date: 8/5/2022, 10:30 a.m.
Teams Meeting:
For
Santa Clara Stadium Authority:
Rajeev Batra, Executive Director
Steve Ngo, Stadium Authority Counsel
For Stadium Manager/49ers:
R
ahul Chandhok
Larry MacNeil
1. B
iweekly Stadium Coordination Meeting
Weekly Accounting Status Meeting
Date: 08/11/2022; 2:00pm to 2:49pm
Teams Meeting: Larry Lo (SCSA), Brenda Lee (SCSA), Linh Lam (SCSA), Darren Wong, (ManCo), Brent Ghan (ManCo), and Caitlin Ritchie (ManCo)
1. Capital Expenditure Invoice
2. FY21-22 Non-NFL Events Profit & Loss Support by Account
3. 45-Day Report and Estimated Public Safety Costs for Grupo Firme
Date: 8/12/2022, 2:30 p.m.
Zoom Meeting:
For
Santa Clara Stadium Authority:
Rajeev Batra, Executive Director
James Sanchez, Assistant Stadium Authority Counsel
For Stadium Manager/49ers:
R
ahul Chandhok
Larry MacNeil
1. S
tadium Legal & Operational Issues Coordination Meeting
Weekly Accounting Status Meeting
Date: 08/18/2022; 2:00pm to 2:46pm
Teams Meeting: Larry Lo (SCSA), Brenda Lee (SCSA), Linh Lam (SCSA), Darren Wong (ManCo), and Brent Ghan (ManCo)
1. FY21-22 Non-NFL Events Profit & Loss Support by Account
2. Financial Management System Attachments and Review
3. FY21-22 Shared Stadium Expense Sample Selection and In-Person Review
4. FY20-21 Shared Stadium Expense Pending Items
Date: 8/19/2022, 10:30 a.m.
Teams Meeting:
For
Santa Clara Stadium Authority:
Rajeev Batra, Executive Director
James Sanchez, Assistant Stadium Authority Counsel
For Stadium Manager/49ers:
R
ahul Chandhok
Larry MacNeil
1. B
iweekly Stadium Coordination Meeting
Date: 8/22/2022, 9:00 a.m.
Zoom Meeting:
For
Santa Clara Stadium Authority:
Rajeev Batra, Executive Director
James Sanchez, Assistant Stadium Authority Counsel
For Stadium Manager/49ers:
R
ahul Chandhok
Larry MacNeil
1. S
tadium Legal & Operational Issues Coordination Meeting
Non-NFL Events Profit & Loss Support Review Meeting
Date: 08/22/2022; 2:00pm to 3:10pm
Teams Meeting: Larry Lo (SCSA), Brenda Lee (SCSA), Erin Fernandez (ManCo), and Brent Ghan (ManCo)
1. FY21-22 Non-NFL Events Profit & Loss Support Walk-through
Date: 8/22/22, 6:00 p.m.
Phone call:
For Santa Clara Stadium Authority:
Sujata Reuter, Chief Assistant City Attorney
For Stadium Manager:
Jihad Beauchman
1. HNTB Litigation – Insurance Allocation Agreement
Weekly Accounting Status Meeting
Date: 08/25/2022; 2:00pm to 2:19pm
Teams Meeting: Larry Lo (SCSA), Brenda Lee (SCSA), Brent Ghan (ManCo), and Caitlin Ritchie (ManCo)
1. Capital Expenditure Invoice
2. September Operating & Maintenance Invoice Payment
3. FY21-22 Actual Shared O&M Expenses Charged to SCSA Support
4. FY21-22 Non-NFL Events Support Inquiry
5. Quarterly SBL Report as of June 30, 2022
6. End of Bank’s Global Custody and Agency Services
7. Estimated General Public Safety Costs for Non-NFL Events
Bi-weekly Accounting Status Meeting
Date: 08/25/2022; 2:00pm to 3:00pm
Teams Meeting: Linh Lam (SCSA) and Darren Wong (ManCo)
1. KPMG & Pun Group Audit timeline
2. Future SCSA weekly meetings
3. General and Administration true-ups
Date: 8/26/2022, 9:00 a.m.
Teams Meeting:
For
Santa Clara Stadium Authority:
Rajeev Batra, Executive Director
James Sanchez, Assistant Stadium Authority Counsel
For Stadium Manager/49ers:
R
ahul Chandhok
Larry MacNeil
1. S
tadium Legal & Operational Issues Coordination Meeting
Date: 8/29/2022, 8:30 a.m.
Teams Meeting:
For
Santa Clara Stadium Authority:
Rajeev Batra, Executive Director
James Sanchez, Assistant Stadium Authority Counsel
For Stadium Manager/49ers:
R
ahul Chandhok
Larry MacNeil
1. S
tadium Coordination Meeting
Date: 8/31/2022, 9:00 a.m.
Teams Meeting:
For
Santa Clara Stadium Authority:
Rajeev Batra, Executive Director
James Sanchez, Assistant Stadium Authority Counsel
For Stadium Manager/49ers:
R
ahul Chandhok
Larry MacNeil
1. S
tadium Coordination Meeting
Weekly Accounting Status Meeting
Date: 09/01/2022; 2:00pm to 2:24pm
Teams Meeting: Larry Lo (SCSA), Brenda Lee (SCSA), Brent Ghan (ManCo), and Caitlin Ritchie (ManCo)
1. Capital Expenditure Invoice
2. FY21-22 Actual Shared O&M Expenses Charged to SCSA Support
3. Quarterly SBL Report as of June 30, 2022
4. Estimated General Public Safety Costs for Non-NFL Events
5. Review of Supports in Financial Management System
6. Operating & Maintenance Invoice Payment Date
Date: 9/7/2022, 3:00 p.m.
Phone Call:
For Santa Clara Stadium Authority:
Sujata Reuter, Chief Assistant City Attorney
For Stadium Manager:
Jihad Beauchman
1. Cybersecurity compliance
Weekly Accounting Status Meeting
Date: 09/08/2022; 2:00pm to 2:18pm
Teams Meeting: Larry Lo (SCSA), Brenda Lee (SCSA), Darren Wong (ManCo), Brent Ghan (ManCo), and Caitlin Ritchie (ManCo)
1. Capital Expenditure Invoice
2. FY21-22 Non-NFL Events Support Inquiry
3. Quarterly SBL Report as of June 30, 2022
4. Estimated General Public Safety Costs for Non-NFL Events
5. Review of Supports in Financial Management System
6. Annual Review of Unclaimed Properties
7. Operating & Maintenance Payment per Settlement Agreement
Weekly Accounting Status Meeting
Date: 09/15/2022; 2:00pm to 2:25pm
Teams Meeting: Larry Lo (SCSA), Brenda Lee (SCSA), Brent Ghan (ManCo), and Caitlin Ritchie (ManCo)
1. Capital Expenditure Invoice
2. FY21-22 Non-NFL Events Support Inquiry
3. Quarterly SBL Report as of June 30, 2022
4. Review of Supports in Financial Management System
5. FY22-23 Q1 Non-NFL Events statistics
Weekly Accounting Status Meeting
Date: 09/22/2022; 2:00pm to 2:43pm
Teams Meeting: Larry Lo (SCSA), Brenda Lee (SCSA), Brent Ghan (ManCo), and Caitlin Ritchie (ManCo)
1. Capital Expenditure Invoice
2. FY21-22 Non-NFL Events Support Inquiry
3. Review of Supports in Financial Management System
a. Financial Management System Walk-through
4. Perfection Certificate Submitted to the Bank
5. FY20-21 Shared Stadium Expenses
Date: 9/27/2022, 3:00 p.m.
Phone Call:
For Santa Clara Stadium Authority:
Sujata Reuter, Chief Assistant City Attorney
For Stadium Manager:
Jihad Beauchman
1. KPMG Waiver
2. HNTB Litigation – Insurance Allocation Agreement
Weekly Accounting Status Meeting
Date: 09/29/2022; 2:00pm to 2:21pm
Teams Meeting: Larry Lo (SCSA), Brenda Lee (SCSA), Brent Ghan (ManCo), and Caitlin Ritchie (ManCo)
1. Capital Expenditure Invoice
2. FY21-22 Non-NFL Events Support Inquiry
3. Review of Supports in Financial Management System
4. FY20-21 Shared Expenses Review Support
5. FY21-22 Shared Expenses Review
6. FY22-23 Q1 SBL Transfer
7. Secured communication of O&M
Date: 9/30/2022, 10:00 a.m.
Teams Meeting:
For
Santa Clara Stadium Authority:
Rajeev Batra, Executive Director
Steve Ngo, Stadium Authority Counsel
For Stadium Manager/49ers:
R
ahul Chandhok
Larry MacNeil
1. B
iweekly Stadium Coordination Meeting