2121/23. Hem#7
City Council
Item #7 RTC23-157
Action on Agreement for
Services with Wilson, Ihrig &
IA Associates for Noise
1852 Monitoring System and
THE MISSION CIT Services for the Levi's
Stadium
February 21, 2023
1 City of
Santa Clara
The Center of What's Possible
Noise Monitoring System & Services
for Levi's Stadium
Background
• August 30, 2016 - City Council directed staff to establish a noise monitoring system for Levi's Stadium and 4ger's training facility February 7, 2017 - City solicited bids from acoustic engineers - Three proposals
- Entered into an agreement with Wilson, Ihrig & Associates Wilson Thrig provides monitoring and analysis related to acoustics, noise and vibration
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POST MEETING MATERIAL
1 City of
Santa Clara
The Center of What's Possible
Noise Monitoring System & Services
for Levi's Stadium
Background (continued)
• March 8, 2022 - City Council approved Amendment No. 5 to the Agreement with Wilson Ihrig
- Extended Agreement until March 31, 2023
- Direction to staff to conduct a new REP process to continue noise monitoring of Stadium activities beyond that date.
3 3
City of
Santa Clara
The Center of What's Possible
Noise Monitoring System & Services
for Levi's Stadium
RFP Process
• September 2022 - City published RFP for Noise Monitoring System and Services for Levi's Stadium on the City's e-procurement system:
- Two responsive proposals: HydroGeotech LLC and Wilson Ihrig • Reviewed by City Manager's Office and Community Development Department staff panel
• Proposals evaluated and scored against the criteria and weights published in the RFP: experience, qualifications, proposed noise monitoring system, & fee schedule 4
4 2
City of
Santa Clara
The Center of What's Possible
Noise Monitoring System & Services
for Levi's Stadium
Selection - Wilson Ihrig
• Demonstrated significant experience with noise monitoring of events with amplified noise and crowds
• Conducted noise monitoring for the Chase Arena in San Francisco over a five-year period
• Numerous staff in-house experienced in noise monitoring and analysis • Experienced staff are local which allows them to be present for on-site, attended monitoring requests
5 5
City of
Santa Clara
The Center of What's Possible
Noise Monitoring System & Services
for Levi's Stadium
Noise Monitoring Station Equipment
• Per the March 8, 2022 Council Direction, the RFP included a request for an option to purchase noise monitoring station equipment • Neither RFP respondent was able to provide a purchase option • Staff recommends proceeding with the current practice of renting equipment which offers the City the benefit of receiving full maintenance and support over the term of the agreement
6 3
City of
Santa Clara
The Center of What's Possible
Noise Monitoring System & Services
for Levi's Stadium
Hughes Elementary
Number of Noise Monitors Stadium: 1,800 ft
Ave de Lago &
• Currently four noise monitors Ave de los Arboles
Stadium: 2,700 ft
Stadium
• Data consistently
shows the highest
Cheeney & Lenox
sound levels at the
Stadium: 1,850 ft
two monitors closest
to the stadium
(Cheeney/Lenox &
Hughes School) 4624 Cheeney
Stadium: 2,460 ft
7 City of
Santa Clara
The Center of What's Possible
Noise Monitoring System & Services
for Levi's Stadium
Proposed Contract Terms
• Five years starting on April 1, 2023 and ending on March 31, 2028 • Maximum compensation under the agreement is $296,000 over the five-year term
• Flexibility to modify the number of monitoring stations • Ability to conduct in-person monitoring and prepare reports using 8 8
4 City of
Santa Clara
The Center of What's Possible
Noise Monitoring System & Services
for Levi's Stadium
Recommendation
Approve and authorize the City Manager's Office, consistent with properly delegated authority or existing policy, to execute an agreement with Wilson Ihrig for Noise Monitoring System and Services for the Levi's Stadium, including the use of two fixed monitoring sites, for a five year term starting on April 1, 2023 and ending on March 31, 2028 for a total maximum compensation amount not to exceed $296,000, subject to Santa Clara Stadium Authority appropriation of funds.
9 9
City Council
Item #7 RTC23-157
Action on Agreement for
Services with Wilson, Ihrig &
NIA Associates for Noise
1852 Monitoring System and
THE MISSION CIT Services for the Levi's
Stadium
February 21, 2023
10 5
City of
Santa Clara
The Center of What's Possible
Noise Monitoring System & Services
for Levi's Stadium
2382 Avenida De Guadalupe
Attended Noise Monitoring
For The Weeknd and Elton John
Concerts Wilson Ihrig performed
Cheeney and Lenox
attended (live) noise monitoring at the
Cheeney & Lenox station and locations
where residents previously shared
2340 Esperanca Ave
noise complaints through the Written
Petition regarding the Coldplay Concert
4305 Watson Circle
11 City of
Santa Clara
The Center of What's Possible
Noise Monitoring System & Services
for Levi's Stadium
Regulatory Context
1. Stadium Permit Conditions of Approval:
Maximum sound level exposure at the nearest residences to the east and south of Stadium shall be a target of 60 dBA Leq (1 hour average)
2. Noise levels predicted in Stadium EIR:
Concert noise levels would be approximately 66 dBA Leq or less at the nearest residences south of the stadium
Hourly average noise levels would exceed ambient hourly average noise levels by 4 dBA Leg and background noise levels by 19 to 24 dBA 12 12 6