Agenda packet — City Council and Authorities Concurrent, March 21, 2023 (part 5 of 5)

For your reference , the SATF sane even-member adv sory body appo nted by the C ty Counc . The SATF s adv sory, non-vot ng and w meet approx mate y once a month over the approx mate tWJ-year Santa Cara Stat on Area Spec f c Pan p ann ng process. The purpose of the SATF s to prov de nput on the vs on, and use, crcu aton, and urban des gn aspects of the Spec f c Pan, as we as key po cy ssues.

Name *
Address *
Phone# *
Email*
Position *

1. Please tell us in a few sentences
why are you interested in being a
Task Force member? *
Aden Smth
Slreet Address
A<ttess Line 2
Sute 300
Qty State/ R-o,,i'lce I R3gia,
Oak and Ca forna
RlStal I Zip Oxle Quitry
94612 Un ted States
Rease select the Santa Ca-a Stalial Area Task Force position yoo are irterested in rep-esenting
Bus ness Cormllln ty
Ho and Partner Group (I-PG) s deve op ng Phase 1 of Gateway Cross ngs, wi ch w de ver 724 new un ts of hous ng, a 2-acre ne ghborhood park, and 15,000 sq. ft. ofreta and commun ty space to the Stat on Focus Area start ng n 2024. G ven th s s gn f cant nvestment we are keen y nterested n see ng the area cont nue to grow and fu f ts potent a as a ve y new trans t- or ented hub for Santa Cara. Add t ona y, HPG s n d scuss ons w th the B xby Land Colll)any - ow,ers of one of the argest propert es n the Focus Area - to serve as an adv sor regard ng the r property's redeve opment potent a .

2. What knowledge or experience do HPG knows the Stat on Focus Alea and ts stakeho ders v.e due you have that would contribute to
this task force? *

3. In your opinion, what would be a
successful outcome of this task
force? *
to our deve op ng Phase 1 of Gate1Nay Cross ngs over the past three years. We a so v.orked wth the C ty over a mJ t year per od to shape and rea m the Tasman East Specfc Pan (TESP) and be eve the Santa Cara Stat on Task Force v.ou d greaty beneft from the e>cper ences and essons earned from TESP. I\Jloreover, as an act ve hous ng deve oper n the South Bay wth n-house expert se n construct on, f nance , and operat ons, HPG br ngs a deep understand ng of the cha enges of bu d ng hous ng. The HPG team br ngs over 30 years of res dent a deve opment exper ence throughout the Bay Alea and ooks forward to
contr but ng that know edge to the Task Force.

A successfu outcome for the Task Force v.ou d be the adopt on of a Spec f c Pan that: a) rea zes the un que potent a of the Focus Alea to serve as a trans t-or ented gateway to Santa Cara ; b) has the support of a major stakeho ders nc ud ng the commun ty, bus ness, the C ty, Santa Cara u, vers ty, and the VTk, and c) s grounded n market rea t es and econom c teas b ty. We be eve the ast goa s the most eas y over ooked but a so the most cruc a for ensur ng the pan comes to fru ton. HPG has seen other ct es adopt spec f c p ans that never ach eve
mp ementat on due to unrea st c requ rements and cond tons and v.e hope to br ng those essons earned to the Stat on Alea Task Force process.

4. Please tell us in a few sentences t w requ re the engaged part c pat on of bus ness and pr vate why you should be selected to be a deve ope rs to rea ze the fu potent a of the Santa C ara Stat on member of this Task Force? * Focus Area. As an exper enced deve opera ready act ve n the mmed ate area, HPG sun que y qua fed to serve as a br dge between the bus ness com mun ty and the other stake ho ders. We can prov de va uab e nput regard ng costs, teas b ty, and market demand that s not read y ava ab e to nd v dua sand
Signature *
Date
organ zat ons outs de of the rea estate deve opment ndustry . Th s nput w enab e the Task Force to craft av s on for the Focus Area that s not on y amb t ous and com mun ty or ented but a so ach evab e. We ook forward to deepen ng our partnersh p w th the C ty and com mun ty and thank you for your cons de rat on.

S,, sigi1g tlis apijcation ya., a-e coofiming that ya., a-e 1he person listed in tlis awcalion and that al irtorrretion prcNKleci is truhfu and CXll'rect 1/30/2023
@--
Cityof
Santa Clara Community Development Department
r he Cl'III I:' o ! \'i·1;J! ' j Po,-;llJI, _·
Applicant Information
Santa Clara Station Area Task Force (SATF) Application
Thank you for subm tt ng your app cat on to be a part of the Santa Cara Stat on Area Task Force (SATF). We rece ved an over'Mle m ng response to the app cat on request. If you WJU d st ke to part c pate n the Task Force se ect on process , p ease prov de your responses to the fo owng quest ons by Monday, January 30 at 5:00 p.m. Based on the responses rece ved, staff w narrow dow, the number of app cants for the C ty Counc to choose from for appo ntment at an upcom ng hear ng.

Name *
Address *
Phone# *
Email*
Position *

1. Please tell us in a few sentences
why are you interested in being a
Task Force member? *
L ndsey Ens gn O son
Slreet Address
A<ttess Line 2
Qty
Newport Beach
RlStal I Zip Oxle
92660
State/ R-o,,i'lce / R3gia,
CA
Quitry
USA
Rease select the Santa Ca-a Stalial Area Task Force position yoo are irterested in rep-esenting
Bus ness Cormllln ty
The fam y bus ness that I WJrk for has ow,ed a 13 acre parce of and that s adjacent to the Santa Cara Ca Tra n Stat on for the ast decade . For that t me, we have eased the exst ng off ce campus to a wde varety of oca and natona busnesses, and our reta tenants have serv ced the many Ca Tra n commuters and Santa Cara Un vers ty students. Dur ng th s t me, we have deve oped an understand ng of the needs of the comrrun ty that we be eve can contr bute to the goa s of the Santa Cara Task Force .

2. What knowledge or experience do I be eve I have a un que perspectve that I can brng to th s task you have that would contribute to force n the area of Commerc a Rea Estate Deve opment. The this task force? * next few years are go ng to be very un que as s re ates to deve opment and specu at ve nvestment n future projects, so f we, as a Task Force , can recommend a pan that encourages mprovement and redeve opment to the Santa Cara Stat on Area, the c ty of Santa C ara w see acce erated trans ton and adopt on of the r p an n the near term.

3. In your opinion, what would be a
successful outcome of this task
force? *

4. Please tell us in a few sentences
why you should be selected to be a
member of this Task Force? *
Signature *
Date
A successfu outcome for th s task force WJU d be to create a pan that enhances the va ue of the new BART stat on connect ng Santa Cara to the greater Bay Area. Th s WJU d mean a tapestry nterconnected Rea Estate uses of Res dent a , Comrnerc a and Comrrun ty Space that WJU d be the foundat on of C ty of Santa C ara for the next century.

I be eve I shou d be se ected for th s Task Force because I br ng a un que bus ness perspect ve to a conmun ty task force that can share expert se of comrnerc a rea estate usage and feas b ty dur ng th s nterest ng t me of the ndustry. I be eve n susta nab e bu d ng and respons b e p ann ng that I w app y to my
recommend at ons dur ng our t me together .

S,, sg,ing ttis al)lic:aol yw a-e ca,fiming that yw a-e the person listed in ttis awlk:alion and that al irtorrration prc,,,ided is truhfu and correct 1/30/2023
Applicant Information
Santa Clara Station Area Task Force (SATF) Application
Thank you for subm tt ng your app cat on to be a part of the Santa Cara Stat on Area Task Force (SATF). We rece ved an over'Mle m ng response to the app cat on request. If you WJU d st ke to part c pate n the Task Force se ect on process, p ease prov de your responses to the fo owng quest ons by Monday, January 30 at 5:00 p.m. Based on the responses rece ved, staff w narrow dow, the number of app cants for the C ty Counc to choose from for appo ntment at an upcom ng hear ng.

Name *
Address *
Phone# *
Email*
Position *
SI-U3HANGI Hemant FULAMBARKAR
Slreet Address
A<ttess Line 2
Qty
Santa Cara
RlStal I Zip Oxle
95051
State/ R-o,,i'lce / R3gia,
CA
Quitry
Un ted States
Rease select the Santa Ca-a Stalial Area Task Force position yoo are irterested in rep-esenting
Bus ness Cormllln ty

1. Please tell us in a few sentences
why are you interested in being a
Task Force member? *

2. What knowledge or experience do
you have that would contribute to
this task force? *
■ As a andscape designer I am interested in being a part of the City's task force because it can provide va uab e
information and resources for design ing and imp ementing sustainab e, environmenta y-friend y andscapes that a ign with the city's goa s and regu ations.
■ Joining the task force can a so be an opportunity to
inf uence oca po icies and regu ations re ated to
andscape design, which can benefit the city and the
community.
■ Commun ity engagement: lhe task force a so provides the opportunity to be engaged in the community and make
impactfu changes in the city.
■ Addi tiona y, participating in the task force can hep me stay informed about the atest trends and deve opments in the industry, as we as network with other professiona s in the fie d.
■ I have an understand ing of oca regu ations and po icies re ated to andscape design which he p understand the
context within which the city works and makes sure that their designs a ign within the city's goa s and regu ations. ■ I have a strong understanding of sustainab e design
princip es and know how to app y them in the work. For
instance, this inc udes know edge of how to use oca and native pants , reduce water usage and manag ing
stormwater, and minimize the use of harmfu chemica s in the andscape.
■ I have a good understanding of community engagement
and how to invo ve oca residents in the design process, which can hep to ensure that the fina design is
responsive to the needs and preferences of the
community.
■ I have technica ski s necessary to create deta i ed design pan and construction documents, as we as know edge of
construction techniques and materia s.
■ I have expe rience work ing on projects, such as parks, green spaces, and pub ic p azas. This can a so hep them understand the unique cha enges and considerations that come with designing for the pub ic ream.
■ I a so have know edge of environmenta issues and how to design andscapes that are environmenta y responsib e
and sustainab e, CPTED Crime Prevention through
environmenta design.

3. In your opinion, what would be a
successful outcome of this task
force? *
■ Incorporating green and open spaces into the
deve opment , creating a peasant environment for the
trave ers that serves as pubic space for the oca
community at the same time.
■ Incorporating sustainab e design princip es and practices, such as rainwater harvesting , green roofs, gray wate r recyc e and reuse system and use of native pants , into the city's infrastructure and pubic spaces.
• Making recommendations for future action such as zoning changes or funding mechanisms that promote the
deve opment of green spaces .
■ Faci itating communication and co aboration among
different city departments , community groups, and
stakeho ders to ensure that the project city's green spaces are accessib e and inc usive for a residents .
■ Ana yzing data to better understand the site city's
ecoog ica and environmenta conditions to and inform
decis ion-making
• Rais ing awareness and educating the pub ic about the benefits of green spaces and the importance of
sustainab e design in the city.
■ Creating new green spaces , improving existing spaces and promoting sustainab e design practices.
• Achieving measurab e resu ts such as energy efficiency in the bui t environment, manag ing stormwater runoff,
mitigating deve oprnent impact to the adjacent area.
■ Creating a better understand ing of the issue among the task force members, city officia s and community member , and bui ding a sense of teamwork among the
task force members
■ Serving as a bridge between the oca community and the decis ion-making agencies. Faci itating communication
and understand ing between different stakeho ders .

4. Please tell us in a few sentences
why you should be selected to be a
member of this Task Force? *
Signature *
Date
■ I have specia training from UC Berke ey andscape
architecture 5 years program and expertise in designing and p aming outdoor spaces for 22 years. I can provide
va uab e input on issues re ated to the design and
imp ementation of sustainab e, environmenta y- friend y andscapes that a ign with the city's goa s and regu ations. ■ I have worked on community engagement processes and
have potentia experience on working with the oca
residents to gather input and feedback on design projects.

This can be beneficia for the task force , as it ensures that the fina output is responsive to the needs and preferences of the community. Worked in Gamb e Garden and
Stanford Arizona garden at Pao a to.
■ I have technica ski s necessary to create detai ed design pans and construction documents, as we as know edge
of construction techniques and materia s. This can be
beneficia for the task force, as it can hep to ensure that the fina design is feasib e and can be imp emented within budget.
■ I have know edge of sustainab e design princip es and how to app y them. I can provide va uab e input on issues re ated to reducing water usage, managing stormwater,
and minimizing the use of harmfu chemica s in the
andscape.

S,, sig,i1g ttis apjicaoon yw a-e caifiming that yw a-e the persa, listed in ttis awicalion and that al irfomation pro.,i:led is truhfu and correct 1/30/2023
@--
Cityof
Santa Clara Community Development Department
r he Cl'III I:' o ! \'i·1;J! ' j Po,-;llJI, _·
Applicant Information
Santa Clara Station Area Task Force (SATF) Application
Thank you for subm tt ng your app cat on to be a part of the Santa Cara Stat on Area Task Force (SATF). We rece ved an over'Mle m ng response to the app cat on request. If you WJU d st ke to part c pate n the Task Force se ect on process, p ease prov de your responses to the fo owng quest ons by Monday, January 30 at 5:00 p.m. Based on the responses rece ved, staff w narrow dow, the number of app cants for the C ty Counc to choose from for appo ntment at an upcom ng hear ng.

For your reference , the SATF sane even -member adv sory body appo nted by the C ty Counc . The SATF s adv sory, non-vot ng and w meet approx mate y once a month over the approx mate tWJ-year Santa Cara Stat on Area Spec f c Pan p ann ng process. The purpose of the SATF s to prov de nput on the vs on, and use, crcu aton, and urban des gn aspects of the Spec f c Pan, as we as key po cy ssues.

Name *
Address *
Phone# *
Email *
Position *

1. Please tell us in a few sentences
why are you interested in being a
Task Force member? *
Raymond T Hash moto
Slreet Address
Oty
San J:>se
RlStal I Zip Oxle
95131
State/ R-o,,i'lce / R3gia,
CA
Quitry
Un ted States
Rease select the Santa Ca-a Stalial Area Task Force position yoo are irterested in rep-esenting
At Large
As a Santa Cara res dent, urban P anner and oca p ann ng consu tant I have a rea nterest n ass st ng wth the formu at on of a pan that can transform the Santa Cara Stat on Area to a successfu TOD I-lib for our C ty. Th s Task force s an
opportun ty for me to contr bute my decades of C ty P ann ng exper ence to br ng to ght many aspects of Spec f c P an that need to be cons dered: context, mp ement-ab ty, f nance and nfrastructure.

2. What knowledge or expe rie nee do I have v.orked profess ona y as an urban P anner s nee 1981 both you have that would contribute to
this task force? *
n the pub c and pr vate sector. I have served on the ast Santa C ara Genera Pan Adv sory Comm ttee and was on the Va ey Transportat on Author ty Ct zens Adv sory Comm ttee for 18 years. The company that I am part ow,er of: HMH Eng neers, has had exper ence wth the deve opment of many specf c pans, securng entt ements, pr vate deve opment and pub c c v
eng neer ng projects ( nc ud ng BART to San J:>se) and andscape arch tecture.

3. In your opinion, what would be a
successful outcome of this task
force? *

4. Please tell us in a few sentences
why you should be selected to be a
member of this Task Force? *
Signature *
Date
So d recommend at ons on the Spec f c Pan that w resu t n a v brant , connected comrn..m ty that nc udes hous ng, bus nesses , open spaces a wth n a mu t moda transportat on hub. And creat ng a p an that s mp ementab e.

I be eve I can be a va uab e resource on the Task Force as v.ie as the vo ce of exper ence. My fam arty wth the des gn process and v.ork ng wth C ty staff and consu tants g ves me a head start on the task force. I can ass st n gett ng group headed n the r ght d rect on qu ck y. Add t ona y, I want the see the pan be successfu and be ab e to say that I was a part of that success.

S,, sg,ing ttis al)lic:aol yw a-e ca,fiming that yw a-e the person listed in ttis awlk:alion and that al irtorrration prc,,,ided is truhfu and correct 1/20/2023
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-332 Agenda Date: 3/21/2023

REPORT TO COUNCIL

SUBJECT
Action on Appointment to Cities Association of Santa Clara County Board of Directors (Alternate Member) for the 2023 Calendar Year (Deferred from February 21, 2023)

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
At the February 7, 2023 City Council meeting, the Council approved the 2023 City Committees (Attachment 1) and the 2023 Outside Agency Committees (Attachment 2).

DISCUSSION
On February 7, 2023, the Council deferred the decision to appoint an alternate member to the Cities Association of Santa Clara County Board of Directors. Councilmember Kathy Watanabe is currently the member and the alternate member is currently vacant. The item was pulled from the February 21, 2023 agenda and approved to be deferred when Mayor Lisa Gillmor is present at the next Council meeting.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

FISCAL IMPACT
There is no fiscal impact to the City other than staff time.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> .

RECOMMENDATION
Staff makes no recommendation.

Prepared by Maria Le, Assistant to the City Manager, Mayor and Council Office Approved by: Office of the City Manager
City of Santa Clara Printed on 3/16/2023Page 1 of 2
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23-332 Agenda Date: 3/21/2023

ATTACHMENTS

1. 2023 City Committees List

2. 2023 Outside Agency Committees List
City of Santa Clara Printed on 3/16/2023Page 2 of 2
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Page 1 of 2 ends

Updated 02-07-23

2023 Council Appointments to City Committees
CITY COMMITTEES (City staff responsible for preparing and posting the agendas for the meetings).

1. Americans with Disabilities Act (ADA) Committee:

Date: Meets on call
Time: TBD
Location: City Hall Council Chambers
1500 Warburton Avenue, Santa Clara
Councilmembers: Raj Chahal (Chair) Alternate: Anthony Becker Staff Members: Director of Public Works, City Attorney
Staff Liaison: Kelly Conoscenti, Staff Aide Phone: 408-615-3000 Established on September 29, 1992, to review accessibility issues, the Committee includes individuals and representatives from community organizations such as VIA Rehabilitation, Self Help for H ard of Hearing People, and the Adult Independence Development Center.

2. Audit Committee:

Date: Meets on call
Time: TBD
Location: City Hall
1500 Warburton Avenue, Santa Clara
Councilmembers: Kevin Park (Chair), Kathy Watanabe, Suds Jain Alternate: Raj Chahal Staff Members: City Manager, Director of Finance, City Auditor, City Attorney Reviews the annual independent audits, Comprehensive Annual Financial Report , Single Audit Report, Electric Utility Financial Statements, Stadium Authority Financial Statements, and City Auditor’s Annual Report. Meetings are attended with independent auditor.

3. Bicycle Pedestrian Advisory Committee (BPAC):

Date: Meets on the fourth Monday of January, March, June, August, and October Time: 4:00 p.m.

Location: City Hall Council Chambers
1500 Warburton Avenue, Santa Clara
Councilmembers: Karen Hardy (Chair) Alternate: Suds Jain Staff Members: Director of Public Works, Traffic Engineer, Pol ice Depart ment Traf fic Sergeant, City Attorney
Staff Liaison: Carol Shariat, Principal Transportation Planner Phone: 408-615-3024 Originally established on May 14, 1991, the Committee was established to explore developing safe bicycle lanes and routes on City streets. The Committee name and duties was revised in March 25, 2014 to include pedestrian aspects and to also provide input on non-engineering activities to increase pedestrian and bicycle usage in the City.

4. Economic Development, Communications, and Marketing Committee:

Date: The Committee is currently on hiatus due to staffing capacity.

Time: TBD
Location: City Hall Council Chambers
1500 Warburton Avenue, Santa Clara
Councilmembers: Anthony Becker (Chair), Kathy Watanabe, Kevin Park Alternate: Raj Chahal Staff Members: City Manager, Assistant City Manager, Director of Communications, City Attorney Staff Liaison: TBD Phone: 408-615-2210 City of
Santa Clara
The Center of What's Possible

Page 2 of 2 ends

Updated 02-07-23

The Economic Development, Communications, and Marketing Committee was esta blished by Council action on February 5, 2019, to consolidate the Economi c Development Commit tee and the Marketing Committee. The Committee focuses proactive economic development and effective communication, as well as reviews the City’s marketing and branding strategies.

5. Governance and Ethics Committee:

Date: Meets on the first Monday of March, June, September, and December Time: 3:00 p.m.

Location: City Hall Council Chambers
1500 Warburton Avenue, Santa Clara
Councilmembers: Suds Jain (Chair), Lisa Gillmor, Raj Chahal Alternate: Kevin Park Staff Members: City Manager, City Attorney, City Clerk Staff Liaison: Maria Le Phone: 408-615-5517 The Governance and Ethics Committee was established by Council action on February 5, 2019, to consolidate the Governance Committee, Ethics Committee, and the Facilities Naming and Honorary Recognition Ad Hoc Committee. The Committee focuses on the refinement or establishment of policies and procedures regarding City Council operations and general good government practices, as well as the further implementation of the City’s Code of Ethics & Values program. This committee is also responsible for reviewing requests for facility naming and honorary recognitions.

6. Ad Hoc Stadium Audit Committee:

Date: Meets on call
Time: TBD
Location: City Hall
1500 Warburton Avenue, Santa Clara
Councilmembers: Lisa Gillmor (Chair), Karen Hardy, Raj Chahal Alternate: Kevin Park Staff Members: City Manager, Director of Finance, City Auditor, City Attorney On July 19, 2016, the Santa C lara Stadium Authority Board (Board) approved appointment of a three - member committee to oversee the work and p rogress of the audit being performed by Harvey M. Rose Associates, LLC.

Page 1 of 7 ends

2023 Council Appointments to Outside Agency Committees

OUTSIDE AGENCY COMMITTEES (Outside Agency responsible for preparing and posting the agendas for the meetings).

1. Association of Bay Area Governments (ABAG) (General Assembly):

Date: Meetings held once a year
Time: From approximately 9:00 a.m. to 3:00 p.m.

Location: TBD
Contact: [email protected] Phone: (415) 820-7913 Councilmember: Kevin Park Alternate: Anthony Becker
Staff Member: Director of Community Development
Established in 1961 to protect local control, planning for the futu re and promoting cooperation in area - wide issues. No stipend for attendee.

2. Bay Area Water Supply and Conservation Agency (BAWSCA):

Date: Meetings held every odd numbered mo nth (January, March, May, July, September, November) on the third Thursday of the month Time: 6:30 p.m.

Location: Locations may rotate central to the three-county district Contact: Nicole Sandkulla, CEO
Lourdes Enriquez, Assistant
[email protected]
Phone: (650) 349-3000
Councilmember: Karen Hardy
Staff Member: Director of Water and Sewer Utilities
Established in February 2003 to allow the City to have a greater voice in planning and funding of improvements in the Hetch- Hetchy regional water suppl y system. BAWSCA term is four years (June 2018-2022) and has only one representative (no alternate). $100 stipend for meeting attendance.

3. Caltrain Modernization Local Policymaker Group (CalMod):

Date: Meets monthly on the fourth Thursday; ex cept in December, meets on the third Thursday
Time: 5:30 p.m. – 7:30 p.m.

Location: Via Zoom or additional location, if any, TBD
Contact: [email protected] Phone: (650) 730-6172
Councilmember: Anthony Becker Alternate: Raj Chahal
Staff Member: Director of Public Works (advisor only, does not attend meetings) Established by Caltrain Joint powers Board for Caltrain modernization/electrification. Members represent cities along the Caltrain corridor. No stipend for attendee.

4. Cities Association of Santa Clara County:

Contact: Audin Leung, Board Clerk
P.O. Box 3114, Los Altos, CA 950 24
[email protected]
Phone: (408) 314-7440
A. Board of Directors:

Date: Meets on the second Thursday of every month, except in July Time: 7:00 p.m.

Location: Sunnyvale City Hall, 456 West Olive Avenue, Sunnyvale Councilmember: Kathy Watanabe Alternate: Vacant Staff Member: City Manager or Assistant City Manager
No stipend for attendee.

City of
Santa Clara
The Center of What's Possible

Page 2 of 7 ends

Updated 2-7-23

B. City Selection Committee:

Date: Meets on call
Time: 6:45 p.m. (Immediately before the Board of Directors meeting) Location: Sunnyvale City Hall, 456 West Olive Avenue, Sunnyvale Councilmember: Suds Jain Alternate: Kevin Park Staff Member: City Manager or Assistant City Manager
Established to promote cooperation among the fifteen cities of Santa Clara County and to promote legislative action that will affect local control.

C. Legislative Action Committee:

Date: Meets on call
Time: 6:45 p.m. (Immediately before the Board of Directors meeting) Location: Sunnyvale City Hall, 456 West Olive Avenue, Sunnyvale Councilmember: Kathy Watanabe Alternate: Suds Jain Staff Member: City Manager or Assistant City Manager

5. City/Mission College Liaison Committee:

Date: Meets on call twice a year
Time: TBD
Location: Alternates between Santa Clara City Hall and Mission College Contact: Mission College President’s Secretary
[email protected] or
Executive Assistant to the City Manager
[email protected]
Phone: (408) 855-5123
(408) 615-2250
Councilmembers Karen Hardy (Chair), Lisa Gillmor, Anthony Becker Alternate: Raj Chahal Staff Members: City Manager, Director of Community Development, Director o f Parks and Recreation
Established on-going communication and re view of joint programs with Mission College. The Mission College President and two board members participate on the Committee. No stipend for attendee.

6. City/School Liaison Committee (Santa Clara Unified School District):

Date: Meets first Wednesday every other month beginning January Time: 11:45 a.m.

Location: Alternates between Santa Clara City Hall and Santa Clara Unified School District office
Contact: City Manager’s Office or
SCUSD Superintendent
Phone: (408) 615-2210
(408) 423-2006
Councilmembers: Lisa M. Gillmor (Chair), Kathy Watanabe, Raj Chahal
Alternate: Jain
Staff Members: Assistant City Manager, Director of Parks and Recreation, Chief of Police Established on-going communication and coordination of joint projects/programs between City officials and SCUSD officials. The School Board representatives and School Superintendent are members of the Committee. No stipend for attendee.

7. Grand Boulevard Initiative Task Force/El Camino Real:

Date: In lieu of regular meetings, there will be annual convening(s) on specific topics Time: TBD
Location: TBD
Contact: Dave Pape, SamTrans Phone: (650) 508-6210
Councilmember: Raj Chahal Alternate: Suds Jain
Staff Member: Director of Community Development
Joint Venture Silicon Valley Network/Peninsula Policy Partnership formed the Task Force for the purpose of looking for ways to raise the status of the El Camino Real to a world-class boulevard with special attention to the aesthetic, safety and interjurisdictional issues. No stipend for attendee.

Page 3 of 7 ends

Updated 2-7-23

8. Human Trafficking Commission:

Date: Meetings held once per year, generally at the end of the year (November) Time: 1:00 p.m.

Location: Board of Supervisors’ Chambers, County Government Center, 70 West Hedding Street, San Jose
Contact: County of Santa Clara, Deputy Board Clerk, [email protected] Phone: (408)299-5083 or 408-299-5001
Councilmember: Kathy Watanabe Alternate: Kevin Park Staff Member: Pat Nikolai, Chief of Police
The Human Trafficking Commission was established on April 29, 2014 to investigate the nature and scope of human trafficking in the County, including both labor and sex trafficking; identify model victim-centered policies, services, and preventative measures to address this issue; make legislative and policy recommendations to the Santa Clara County Board of Supervisors; support the apprehension and prosecution of traffickers; and collaborate with partners regionally, nationally, and internationally to share information and strategies for ending human trafficking. No stipend for attendee.

9. Northern California Power Agency (NCPA):

Date: Meets most months, fourth Thursday of every month Time: Typically meets at 9:30 a.m.

Location: Rotating NCPA Cities (half in Roseville)
Contact: NCPA Phone: (916) 781-4202
Councilmember: Suds Jain Alternate: Kathy Watanabe Staff Members: City Manager, Assistant City Manager, Chief Electric Utility Officer, Assistant Director of Electric Utility, Electric Division Manager.

10. Police Activities League (PAL):

Date: Meets second Wednesday of every month
Time: 7:00 p.m.

Location: Police Department Community Room, 601 El Camino Real, Santa Clara Contact: [email protected]
Councilmember: Lisa M. Gillmor Alternate: Kathy Watanabe Staff Members: PAL Executive Director, Chief of Police
Founded and incorporated in 1970 as a nonprofit organi zation to provide a place where the youth of the City may enjoy educational and social benefits and athletic activities under competent supervision.

The organization is managed by a board of directors comprised of volunteers.

11. Peninsula Division of the League of California Cities:

Date: Meets four times per year. Additionally, the Peninsula Division holds a “Legislative Day” in April of each year in Sacramento
(Invitations sent out quarterly.)
Location: Alternating between San Mateo and Santa Clara Counties Contact: Seth Miller Phone: (415) 595-8629
Councilmember: Kevin Park Alternate: Suds Jain Staff Member: City Manager
Established to encourage greater participation in the Division’s activities, thereby creating a strong and unified voice for cities in the Peninsula Division. The responsibilities of the liaison include keeping the Council informed about and engaged in the Division’s legislative activities, to provide periodic League updates at Council meetings and to attend Division and League events whenever possible.

No stipend for attendee.

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12. Joint Recycled Water Policy Advisory Committee:

Date: Meets third Thursday in April and as needed
Location: Alternates annually between San Jose City Hall (even years) and the Santa Clara Valley Water District Headquarters, San Jose (odd years) Contact: Jeff Provenzano, City of San Jose
Environmental Services
Phone: (408) 277-3288
Councilmember: Karen Hardy Alternate: Kathy Watanabe Staff Member: Director of Water and Sewer Utilities
Established in 2010 to review and advise the Santa Clara Water District and the City of San Jose (lead agency for the San Jose/Santa Clara Water Pollution Control Plant) on all policy issues related to recycled water including operations and capital improvements.

13. Recycling and Waste Reduction Commission of Santa Clara County (RWRC):

Date: Meets the fourth Wednesday o f every even numbered month except the December meeting (date to be determined due to holidays) Time: 5:30 p.m.

Location: Board of Supervisors’ Chambers, County Government Center, 70 West Hedding Street, 1st Floor, San Jose 95112
Contact: [email protected] Phone: (408) 282-3180 Councilmember: Kathy Watanabe
Staff Member: Deputy Director of Public Works
Established per requirements of the California Integrated Waste Management Act of 1989 (AB 939) and subsequent amending legislation in order to coordinate and provide input to the countywide solid waste management program. Membership appointed through the City Selection Committee of Santa Clara County Cities’ Association. No stipend for attendee.

14. San Francisco Bay Area Regional Water System Financing Authority:

Date: Meets once a year, in January
Time: Immediately prior to the BAWSCA Board Meetings at 6:30pm Location: San Mateo Main Library, Oak Room, 55 West 3rd Avenue, San Mateo, CA 94402 Contact: Nicole Sandkulla, CEO,
Lourdes Enriquez, Assistant
[email protected]
Phone: (650) 349-3000
Councilmember: Karen Hardy
Staff Member: Director of Water and Sewer Utilities
Established February 2003 to allow the City to have a greater voice in planning and funding of improvements in the Hetch-Hetchy regional water supply system. The Regional Financing Authority is a parallel organization with the Bay Area Water Supply and Conservation Agency (BAWSCA). Same stipend for this and BAWSCA meeting attendance.

15. San Jose/Santa Clara Clean Water Financing Authority:

Date: Meets quarterly (February, if necessary), May, August, and November) on the second Thursday of the month
Time: 3:30 p.m.

Location: San Jose City Hall, 200 East Santa Clara Street, Room T-1352, San Jose
Contact: [email protected] Phone: (408) 535-7010

Councilmembers: Kathy Watanabe, Kevin Park Alternate: Suds Jain Staff Member: Director of Water and Sewer Utilities

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16. San Jose/Santa Clara Treatment Plant Advisory Committee (TPAC):

Date: Meets second Thursday every month (third Thursday in May, due to budget; no meeting in July)
Time: 4:00 p.m. (if there are other meetings, this group would meet last) Location: San Jose City Hall, City Manager’s Office, 17th floor, Room 1734, San Jose Contact: April Kellett, City of San Jose
Environmental Services
Phone: (408) 975-2547
Councilmembers: Kathy Watanabe, Karen Hardy Alternate: Lisa Gillmor Staff Member: Director of Water and Sewer Utilities
Reviews and advises the City of San Jose City Council on all issues relating to th e operation and capital improvement of the San Jos e/Santa Clara Water Pollution Control Plant. $100 stipend for regular meeting attendance.

17. Santa Clara County Expressway Plan 2040 Policy Advisory Board (PAB):

Date: Meets as needed
Time: TBA
Contact: Ellen Talbo, County of Santa Clara,
County Transportation Planner
Phone: (408) 573-2482
Councilmember: Kathy Watanabe Alternate: Karen Hardy Staff Member: Director of Public Works (Advisor only, does not attend meetings) The Santa Clara County Comprehensive Expressway Planning Study Policy Advisory Board (PAB) will provide a forum for policy input from elected officials for updating the Expressway Study’s Implementation Plan originally adopted in August 2003. No stipend for attendee.

18. Santa Clara Sister Cities Association
Date: Meets as needed
Time: 7:00 p.m.

Contact: Margaret Horoszko, President, [email protected] Location: Headen Inman House for Board Meetings
Councilmember: Kevin Park Alternate: Kathy Watanabe
Staff Member: City Manager’s Office
The Santa Clara Sister Cities Association, an independent non-profit organization, assists the City in exchange activities with Coimbra, Portugal, Izumo, Japan and Limerick, Ireland -- Santa Clara's three sister-cities. The Council appoints a representative to serve as liaison to the Association.

19. Santa Clara University Liaison/Neighborhood-University Relations Committee (NURC):

Date: Meets three times annually on Monday evenings during the academic year Time: 7:00 p.m.

Location: Mission Branch Library
Councilmembers: Raj Chahal (Chair), Kevin Park, Suds Jain Alternate: Lisa Gillmor Staff Members: City Manager, Director of Community Development, Code Enforcement Technician, Chief of Police
Established in 1990 to review student housing issues (formerly Student Housing Committee).

Established a forum for on-going communication and problem solving among City officials, neighborhoods, property owners and Santa Clara University officials and students. Santa Clara University/City Liaison Committee and NURC were combined because of the similar topics that the two committees cover. Three NURC meetings will be held per year (October/November, February and April) for neighborhood issues, and the STAFF TASK FORCE and the CITY-NEIGHBORHOOD FORUM will no longer be held (pursuant to Council action of June 23, 2009). A University-City Subcommittee comprised of NURC City Councilmembers, University officials and City Executive Team Members will meet as needed.

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20. Santa Clara Valley Transportation Authority (SCVTA):

Contact: Board Secretary, SCVTA Phone: (408) 321-5680

A. Board of Directors:

Date: Meets first Thursday of every month (except July) Time: 5:30 p.m.

Location: Board of Supervisors Chambers, 70 West Hedding Street, San Jose North East Cities Group
Position i ncludes appointment to one of three sub-committee s a ppointed by the VT A Board of Directors. Small Cities Group representation is a 2-year rotating term with two member cities and one alternate city. The Small Cities Group is comprised of the Cities of Milpitas, Sunnyvale, and Sant a Clara.

Councilmember: Suds Jain
Staff Member: Director of Public Works
Sets VTA policy; establishes committees to give advice on policy matters and provide in-depth review. $100 stipend for meeting attendance, per day. The VTA Administrative Code states that appointments to standing committees are approved by the VTA Board of Directors based on the recommendations of the current chairperson. At the first meeting in January, the Board shall approve the members and chairpersons of all standing committees of the Board based on recommendations for these positions provided by the Board Chairperson. The term of each appointment shall be for one year.

B. Policy Advisory Committee:

Date: Meets on the second Thursday of every month
Time: 4:00 p.m.

Location: VTA Offices, 3331 North First Street, San Jose Building B, Conference Room B-106
Councilmember: Raj Chahal Alternate: Kevin Park Ensures th at all jurisdiction s withi n the County h ave access to development of VTA's policies. No stipend for attendee.

21. Santa Clara Valley Water Commission (SCVW):

Date: Meets quarterly in Ja nuary, April (2nd Wednesday), July , and October on the fourth Wednesday of the month
Time: 12:00 p.m.

Location: SCVW District Headquarters, 5700 Almaden Expressway, San Jose Contact: Glenna Brambill
Santa Clara Valley Water District
Phone: (408) 630-2408
Councilmember: Karen Hardy Alternate: Kathy Watanabe Staff Member: Director of Water and Sewer Utilities
Established by the Santa Clara Valley Water District Board of Directors to review and advise on issues relating to water supply and water pricing. No stipend for attendee.

22. Silicon Valley Animal Control Authority (SVACA):

Date: Meets on the fourth Wednesday of every other month beginning in January Time: 8:30 a.m.

Location: SVACA Headquarters, 3370 Thomas Road, Santa Clara Contact: Heidi Springer Phone: (408) 764-0350
Councilmember: Raj Chahal Alternate: Anthony Becker
Staff Member: Police Department Patrol Lieutenant
Established in 2000 to pro vide animal control field ser vices and shelter services for the participat ing cities. The Board is comprised of four members representing the participating cities of Santa Clara, Campbell, Monte Sereno and Mountain View. No stipend for attendee.

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23. Silicon Valley Regional Interoperability Authority (SVRIA) Board of Directors:

Date: Meets every other month - must meet annually a m inimum of two regula r meetings
Time: 5:00 p.m.

Location: Santa Clara Police Department, 601 El Camino Real, Santa Clara Contact: Eric Nickel
Executive Director SVRIA
Phone: (408) 615-5571
Councilmember: Karen Hardy
Primary: Sunnyvale is the primary member and Santa Clara is the alternate member until June 30, 2022 (Santa Clara alternates primary member position with Sunnyvale and Milpitas).

Staff Member: Chief of Police
In 2001, several agencies in the area established the Silicon Valley Regional Interoperability Project to design an i mplementation strategy for an interoperable communications network; purchase a radio and data communicatio ns s ystem or networ k; in tegrate this system or network with other nearby regional public safety communications syst ems; participate in regiona l interoperability; and to jointly apply for gra nts and funding to facilitate these goals. In 2010, a Joint Powers Agreement wa s established t o i mplement and operate the SV RIA a nd other projects. The nine-m ember Board of Directors of the JPA consists of elected officials from different geographic regions of the County and will s erve as the governing body for the agreemen t. The Ci ty of Santa Clara is represented in the “Central County Agencies” that also includes Sunnyvale and Milpitas. No stipend for attendee.

24. Stevens Creek Corridor Steering Committee
Date: Meets as-needed basis
Time: Typically meets at 11:00 a.m.

Location: Locations alternate
Contact: City of San Jose – District 1 Phone: (408) 535-4901 Councilmembers: Lisa Gillmor, Anthony Becker
Primary: City of San Jose – Council District 1 Councilmember Rosemary Kamei In 2019, the cities of Cupertino, Santa Clara, San José, and Santa Clara County adopted resolutions in support of a vision study of the Stevens Creek Corridor, formalizing interest in creating a common vision for high-capacity transit along the Stevens Creek Corridor that will improve mobility and its interrelationship with walking, biking, placemaking, and enhancing the quality of life for all community members in a seamless manner. A steering committee of elected officials from the participating jurisdictions formed to provide a forum for their elected representatives to meet, discuss and provide direction on a common vision for the Stevens Creek Corridor.

25. Triton Museum of Art Liaison Committee:

Date: Meets generally on the fourth Thursday of every month Time: 4:30 p.m. – 5:30 p.m.

Location: Triton Museum Boardroom, 1505 Warburton Avenue, Santa Clara Contact: Triton Museum of Art Phone: (408)247-3754 Councilmember: Kevin Park Alternate: Raj Chahal Staff Member: City Manager’s Office, Management Analyst The Triton Museum of Art is an independent non-profit organization. The Council appoints a representative to serve as a liaison to the Triton Museum Board. The participation of a Councilmember at the Triton Museum Board meetings will further the communication and knowledge of the City’s support. No stipend for attendee.

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-179 Agenda Date: 3/21/2023

REPORT TO COUNCIL

SUBJECT
Public Hearing: Substantial Amendment to the FY2021 Annual Action Plan to Allocate $1,604,104 in Federal Housing and Urban Development (HUD) Grant Funds from the HOME American Rescue Plan Program and Approve Related Budget Amendment

COUNCIL PILLAR
Promote and Enhance Economic, Housing and Transportation Development

BACKGROUND
The American Rescue Plan Program (ARP) is a one-time federal grant program intended to reduce homelessness and increase housing stability across the country by funding local jurisdictions to provide housing, rental assistance, supportive services, and non-congregate shelter to individuals or households who are homeless, at risk of homelessness, or otherwise vulnerable. These grant funds will be administered through HUD’s HOME Investment Partnerships Program (HOME). On April 8, 2021 the Federal Government announced allocations for the $5 billion (ARP). The City of Santa Clara was allocated a total of $1,604,104.

This funding must serve five qualifying subpopulations:
1) Homeless as defined by the McKinney-Vento Homelessness Assistance Act; 2) At-risk of homelessness;
3) Fleeing or attempting to flee domestic violence;
4) Populations where providing supportive services or assistance would prevent the family’s homelessness or would serve those with the greatest risk of housing instability; and 5) Veterans and families that include Veterans.

To access these funds, the City is required to first submit a HOME ARP Allocation Plan. The HOME ARP Allocation Plan must be approved by the City Council as a substantial amendment to our HUD Fiscal Year 2021 Annual Action Plan by March 31, 2023. This is achieved by simply adding the HOME ARP allocation plan as an attachment to the Fiscal Year 2021 Annual Action Plan. If the City does not submit a plan prior to this deadline, HUD will reallocate the funds to other jurisdictions.

DISCUSSION
City staff have been working to prepare the City’s draft HOME ARP Allocation Plan (ARP Plan) with assistance from Homebase, the consultant that facilitated the City’s Homelessness Taskforce and that is currently drafting the city’s local homelessness response plan. The draft ARP Plan includes a needs assessment and gaps analysis to quantify and compare how much shelter, housing, and supportive services are needed with how much is actually available. The ARP Plan should be informed through local outreach. The draft ARP Plan also includes proposed changes to City programs to address the needs identified through this assessment, including expansion of the City’s City of Santa Clara Printed on 3/16/2023Page 1 of 3
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23-179 Agenda Date: 3/21/2023
Tenant Based Rental Assistance (TBRA) program, additional support services for victims of domestic violence, and a set-aside for administrative costs.

With City Council approval, staff will submit the HOME ARP Allocation Plan to the Department of Housing and Urban Development (HUD) by March 31, 2023. HUD will then review and approve the plan or ask for revisions before funding can be drawn down.

TBRA Program Expansion
The draft ARP Plan includes a proposed expansion to the City’s Tenant Based Rental Assistance Program which includes rental and deposit assistance along with case management services. HOME ARP would fund a second TBRA program with slightly different policies and procedures. The HOME ARP TBRA program would serve an additional 38 clients for one year or 19 clients for two years and would be open to all qualifying populations, not just households with children. Staff is proposing to broaden the client population served because there is a clear need among households without children, the HOME ARP program must serve all qualifying populations, and because HOME ARP makes it difficult to justify limitations for qualifying populations. The HOME ARP TBRA program would be offered on a first come first served basis to residents who are affiliated with Santa Clara. The regular HOME funded TBRA program would continue as is.

Domestic Violence Support Services
The draft HOME ARP Allocation Plan also proposes to set aside funds for supportive services, specifically for persons feeling or attempting to flee, domestic violence, dating violence, sexual assault, stalking, or human trafficking. The needs assessment demonstrated in this plan identified a clear gap for these services. In addition, funding these services with HOME ARP frees up more flexible CDBG public service dollars for the 2023-2025 period.

ARP Administration
The draft HOME ARP Allocation Plan will also be used to pay for planning and implementation of this one-time grant. See Attachment 2 for a detailed breakdown of the HOME ARP Allocation budget.

ENVIRONMENTAL REVIEW
This action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

FISCAL IMPACT
The City’s total HOME ARP allocation is $1,604,104. HUD’s approval of this allocation plan will allow the City to draw down up to 15% ($240,616) for planning and administration costs incurred by the City. The remaining $1,363,488 will be made available to fund programs identified in the City’s recent public services, capital projects and tenant based rental assistance program notice of funding availability. Below is the recommended budget amendment for the Housing and Urban Development Fund to recognize and appropriate this grant funding.

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23-179 Agenda Date: 3/21/2023
Budget Amendment
FY 2022/23
Current Increase/
(Decrease)
Revised
Housing and Urban Development
Fund
Revenue
Grant Revenue $3,664,461 $1,604,104 $5,268,565
Expenditure
HOME - American Rescue Plan
Program project
$0 $1,604,104 $1,604,104

COORDINATION
This report has been coordinated with the City Attorney’s Office and the Finance Department.

Building on earlier outreach conducted as part of the Homelessness Task Force process, Homebase has reached out for additional consultations with the Santa Clara Unified School District, Santa Clara County Housing Authority, Bill Wilson Center, Santa Clara Continuum of Care, Silicon Valley Independent Living Center, Nation’s Finest, Veteran’s Administration, and Law Foundation of Silicon Valley, and Health Care for Homeless Veterans (HCHV). Attachment 1 includes detailed notes from these consultation meetings.

RECOMMENDATION

1. Provide feedback and approve the substantial amendment to the 2021 Annual Action Plan and grant authority to the City Manager’s Office to submit a HOME ARP Allocation Plan to the Department of Housing and Urban Development (HUD) before the March 31, 2023 deadline; and

2. Approve the FY 2022/23 budget amendment in the Housing and Urban Development Fund to recognize grant revenue in the amount of $1,604,104 and establish the HOME - American Rescue Plan Program project in the amount of $1,604,104 (5 votes required).

Reviewed by: Andrew Crabtree, Community Development Director Approved by: Office of the City Manager

ATTACHMENTS

1. HOME ARP Consultation Meeting Notes

2. Draft HOME ARP Allocation Plan
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1 Appendix A: Consultation Meeting Notes

Housing and Service Provider Virtual Focus Group Notes - July 20, 2022 Participants: Bill Wilson Center (BWC), Santa Clara Unified School District (SCUSD) McKinney Vento Liaisons, Silicon Valley Independent Living Center (SVILC) • What do you think is the biggest cause of homelessness in the City of Santa Clara (CSC)?
• Cost of living is very expensive
• In the past 5-6 years the number of people living on the streets has increased. May correspond with sweeps of encampments. Used to see people camping in San Jose all the time around overpasses and creeks, starting to see that in CSC as well. • People are priced out of the housing market, lose a job and then even harder to afford housing.
• Whole County, including CSC, there just isn’t enough housing for the number of residents. Poor supply of housing. Cities and county didn’t have enough forethought in planning and building enough housing, particularly for lower income. Rents have increased 10-25% almost annually, including CSC, and rising much faster than income is rising.
• Fastest growing homeless population is older adults over 65, there are populations we’re not paying enough attention to. As those adults age, they develop disabilities as well.
• A lot of the homeless population migrates from city to city to see what resources are available. E.g. leaving Gilroy, which has fewer resources. • Lack of affordable housing and cost of living rising faster than income are issues I encounter daily. Lack of planning to keep up with rising population, cost of housing rising faster than incomes. People who could put a little in the bank 10 years ago are now living check to check and one disaster from living on the street. • Mental health and substance use is a massive issue that’s not being addressed. For some, it’s a lifestyle choice – have gotten to know a few people who’ve been housed, but then willingly give up housing. Either too restrictive, or some other reason. See a lot of movement within the County, as well as some from outside of County. There are a lot of housing programs, but haven’t seen a lot of long-term sustainability supports – e.g. life skill building, etc. • What do you think are the biggest roadblocks to ending homelessness in the City of Santa Clara?
• Development of affordable housing, or lack of, is a roadblock. Even if you’re a developer who wants to do this, there are so many obstacles that developers give up. Combination of affordable housing with supportive services should be increased. Not enough supportive housing in CSC, there is some, but there should be more of that.
• We need to do more development of affordable housing, work with developers who have that knowledge and interest. A huge roadblock is the fact that there is 2 no funding for supportive services attached to that development. There are members of the community who can live independently and don’t need additional supports, but there are a lot of people who have disabilities, behavioral health issues, and need that additional support.
• E.g. Development targeting older adults had a plan to provide support services, but there was no money for it. Not even money to develop a space for a provider to provide the services (about $1.5M). State is making money available for capital improvements but not services. • Cost of housing is a barrier for providers as well. A few different houses where we place clients, challenge of finding similar housing in the market is really challenge.
• What services (shelter, case management, food etc.) have you found to be the most effective to house clients?
o SVILC has case management services for 3 programs (currently homeless, at risk of homelessness, people stuck in SNFs or hospitals because they don’t have affordable housing or family support). Provides nursing services throughout the community to help people with chronic health issues live independently. o Intensive case management services includes assessment of needs, help with first month’s rent and security deposit, working with supportive services and hiring caregivers, connecting to transit services. If these services are coordinated in a person-centered way and have an effective case manager, we have a high percentage of folks transitioning back into the community and able to sustain their living situation.
o Education and employment are key
o Basic independent living skills to be successful in maintaining housing o School district: no one has to pay for school meals anymore, there are also food distribution centers. Families can access food and supplies for their homes.

SCUSD partners with BWC a lot to get resources to families. • What has NOT been effective?
o County mental health services could be better. Not a lot of close interaction. o Issues with clients revolve around lack of mental health supports. Programs get stuck trying to problem solve with clients, this might be beyond one’s individual scope. Stronger coordination between mental health and housing would be great.

There seems to be a “hot potato” approach where agencies can’t actually address the issue of mental health.
o Clients seem to get lost in the County system.
o Not enough mental health resources for students, we don’t have enough wellness coordinators. Not enough people and not enough time.
• What opportunities and services are missing?
o It’s not effective for the City to rely on County services. Residents should be able to be served in their own communities.
o Vouchers for short term hotel/ motel stays
o Shelters
o Available, staffed safe parking sites
o Resources provided by the County should also be accessible within the City. 3 o Not enough temporary housing for folks who are trying to get things together (e.g. in between jobs, decrease in work hours, etc.) and are trying to get back to being stably housed.
o Establish a dedicated outreach team for the City of Santa Clara. Right now, PD has a couple of community resource officers but there is no dedicated street outreach team.
o Good things that the City does: TBRA, ERA program during COVID • BWC is piloting a small family shelter in the City of Santa Clara. Families stay for 6-12 months and transition to RRH/PSH.
o Need for more internal City resources. It would be great to not send people away from their community.
o Tenant Resource Center that residents can go to with housing concerns • BWC has the Here4You hotline, but we don’t have that much knowledge of what the City has. Lack of information on resources is challenging for the hotline.
• From your understanding, how do people learn about the available housing opportunities and services?
o How do you as providers learn about what is available? • Outreach to different cities
• Receive information from County and City contractors
• Social media
• Flyers posted in the community
• City and County websites (resource lists)
• Meetings with organizations addressing similar needs in the community o How do folks who need support learn about what is available? • Word of mouth. Families tell providers and then we are able to share with other people
• 211
• Here4you hotline
• What is something the city could do immediately to help address homelessness? • The City needs to invest more in care services – bridge the gap between housing and supportive services. Provide the support for people to transition from homelessness to living in community. Unless we invest in better incomes and lower rent, we will continue to have a revolving door of folks who need services because they can’t make it in society.
• City leaders should make it doable for developers to develop low-income housing. (x2)
• Implement a city-wide street outreach program. The one-on-one contact to figure out what is needed is crucial. We don’t have a dedicated team in Santa Clara. This is something that the city can fund.
• Long term: Work with the State and nonprofit developers to build more affordable accessible housing.
• Short term: expanding eviction protections through legislation, cover more properties under eviction protection to help people stay in their units. Anti-rent gouging protections, security deposit limits.
4 Phone Interview Notes with Santa Clara Unified School District McKinney Vento Liaisons - January 26, 2023
• Quite a few families are living in hotels right now but don’t have enough vouchers for families to get into these hotel spots; also that doesn’t help them to move forward. o Lots of families are doubled up which works out ok, but it ends up being difficult if you don’t have someone to stay with.
• A lot of families want to stay in our district. They understand that moving out of district would be cheaper but they’re very rooted. Families are willing to do whatever it takes to stay here.
o There are a small portion of families that live in San Jose and Sunnyvale, so they can access resources but not in Santa Clara.
• Lots of students don’t want to go to Bill Wilson Center; they are scared of being picked on, getting things stolen, program rules are restrictive (e.g. you can’t just take off whenever you want)
• Do you think that resources or services provided by an organization that has connections to the community would be helpful? e.g. orgs that are designed to serve language communities, Spanish speaking families, etc. Would this make people feel safer? o Maybe not safer but more comfortable. Trying to help folks across language barriers is difficult.
o It would be nice to get services here and it would also help to hold families accountable. Student attendance is bad because of housing and financial instability. We have families that find housing in San Jose, but the commute is really difficult because kids don’t want to get up early in the morning. They don’t want to go to a new school nearby either because they won’t have friends, will have to adjust to new teachers, etc.
• More support in the city is needed. We always have to look at the zip code to determine where to get help and never see 95051 included.
• Immigration status is a barrier. Families who are undocumented house in one apartment; often multiple families in one apartment. Other organizations in other cities (e.g. Somos Mayfair, Amigos de Guadalupe) are helpful, but very focused on their community. • We don’t have a shelter here; other shelters are very far and difficult for families to access.
• Homeless Prevention System isn’t typically used as a resource, but is mostly privately funded so there’s more flexibility.
• Lifemoves has been doing a good job of assisting families. hotel is accessible to families and children. It’s helpful to keep families in the same place and have been able to get housing. Seen a lot of positive outcomes from that site.

Phone Interview Notes with Next Door (DV Service Provider) - January 31, 2023 • What are the numbers and demographics of DV survivors experiencing homelessness in the City of Santa Clara?
5 o Scope of need for survivors: Next Door will pull numbers for households receiving services and rental assistance
• What are the resources currently available to assist this population? o Main office is in San Jose; also have a confidential shelter. o Pandemic allowed team to do things virtually - constantly assess for virtual options (e.g. Kids Club)
o We do have services that we provide in Santa Clara for individuals who apply and live in that space.
o Next Door has an MOU with police dept to follow up with survivors after a police interaction; they follow up with survivors to talk about lethality. • Largest housing and service needs of this population, largest unmet needs, and gaps in services?
o DV is a major cause of homelessness; some survivors have homes, but are unable to maintain housing for varied reasons (financial, safety, etc). o Currently have a DV housing first program (one time assistance and ongoing) • Needs, Gaps, Challenges
o Credit - many survivors face financial abuse so credit can be ruined, result in evictions/violence, etc. some landlords won’t overlook that o Low income - clients would normally qualify for low-income housing but get denied because of bad credit. people end up going to places that are not livable o A lot of clients have children. people want to keep their kids in the same school district, don’t want to uproot their family and leave the community o The person causing harm is typically more financially stable. Income is lost if they separate from their partner
o Housing first program works well to help folks pay rent; some people don’t have higher education which impacts their ability to get jobs o Childcare is also a barrier to being able to work
• Can you speak to the importance of specific and targeted service for people who are fleeing?
o Safety planning and risk assessment is an ongoing way they support survivors o Even if someone is thinking of relocating, they’re trying to not have their address shared
o Can help people get their locks changed
o One client was about to get evicted because of DV, Next door was able to engage the law foundation to try to stop the eviction.
o Shelter has confidential services and locations, legal services specific to survivor needs (restraining orders, family court, helping clients with PD, survivors are sometimes wrongfully arrested, etc.)
o Support groups, therapy for survivors (family, children, etc). client trauma impacts the kids too, we support the whole family
o Employment services
o All of these things are still gaps, there isn’t enough of any of these services to meet needs
• Next Door Solutions FY 20-21 annual report

6 Phone Interview Notes with Santa Clara County Housing Authority - December 21, 2022 • 1,033 EHVs (10 years starting 7/22), plenty of people to refer but not enough landlords
o Primary obstacle is lack of units, plus some landlord resistance to taking vouchers
o Contract with Abode to do housing search
• Not enough vouchers
o No problem sending referrals, and referrals to send when those don’t work o Family queue clears out regularly and then they start rebuilding it • Who’s most likely to accept vouchers?
o Buildings that already have affordable units
o Not a lot of market-rate units being used right now
• 17,000 plus vouchers in HVC; 34,000 people on interest list currently o 50 new mainstream vouchers for families who are disabled and homeless o Got new VASH vouchers this year
o No large-scale infusion of general use vouchers, additions don’t really make a dent
• How are vouchers allocated?
o PBV right now is pretty focused on PSH, through Measure A developments o Interest List for HCV is a lottery system. Preference for people who’ve lived or worked in the County for the last 5 years
o Haven’t been pulling from the Interest List for HCV because we’ve allocated a lot of our pot of vouchers to PBV units
o Large concentration of voucher holders in downtown/east San Jose o Heather can send map showing concentrations of vouchers geographically o Can’t target PBV (or HCV) based on geography
• What can the City do to help promote landlord engagement? o Lists of landlord groups that meet regularly
o HA plan is to attend LL groups, talk about the HCV program and benefits - e.g. know you’re going to keep getting rent payments even in a pandemic o City has email lists, social media - can help advertise events, spread o City could also work with one of their contractors to organize landlord/ tenant events, could invite Housing Authority
Phone Interview Notes with Law Foundation of Silicon Valley – February 2, 2023 • Number and demographics of people experiencing homelessness in the City of Santa Clara
o Law Foundation of Silicon Valley Client population
▪ 784 housed
▪ 275 housing status unknown,
▪ 49 people identified as unhoused: unhoused number doesn’t include people who are in shelter or TH. includes people in sober living, SROs ▪ in general, most clients are low income.
7 • Largest housing and service needs of this population, largest unmet needs, and gaps in services
o Language access has been an issue from a lot of clients ▪ Mandarin, Cantonese, Southeast Asian languages, Russian once in a while ▪ Santa Clara clients are primarily English speaking
• Main perpetuators of housing instability
o Astronomical cost of housing
o Lack of continuity between service providers. work closely with people put on mental health holds in hospitals that don’t have a solid discharge plan or continuity required for stabilization
o encampment sweeps during the pandemic and now make it hard for people to live and stabilize minimally. people lose their belongings and have to start completely from scratch afterwards
o Smaller scale factors
▪ lack of board and care facilities in the county: different laws made them harder to run, so they were just shut down
▪ in addition to licensed board and cares, the unlicensed room and board/ independent living facilities lack the regulation needed ▪ really depends on the operators
▪ some people choose not to live in them, or experience unfair evictions. continues the cycle of housing instability
o lack of options to begin with, and there isn’t a strong continuation of services when people are in crisis
• people don’t have the basic knowledge to be able to apply for public benefits. since they’re more on the appeals side, they don’t have capacity to help people apply o providers need more capacity to help people apply and follow up • currently working on rehabilitating board and care facilities: a lot of complaints are related to finances and making sure funds are spent on maintenance and operations

Notes from Santa Clara CoC Board Meeting re: HOME ARP – March 22, 2022 • Comments from the Lived Experience Advisory Board
o Does HUD have a fact sheet on what's allowed for supportive service? o Can HUD ARP supplement existing programs, fill gaps with existing services? o If a family gets homelessness prevention services can they also get a subsidy from HOME ARP? Specifically for outreach, needs are identified. Do we have funds for things like car batteries?
o Nonprofit operating and capacity building; CHDO, professional development, peer support group, working group. Allocate funds to pay people with lived experience to do this work.
o furniture, cookware, etc.
o Matching HOME ARP funds with vouchers would be helpful • Best to think about HOME as base funds, fund one position and free up funds for another source that's more flexible. This is a moment where we need to pay attention to quantity, 8 quality, and sustainability of what is being funded. Need to think about where gaps are generally/ where people wish cities would step in.
• Gaps in multiple areas:
o Is this an opportunity for Cities to work with the County to advance pipeline projects?
o Is this an opportunity to come together to focus on one area with City/County approach?
o Lots of HHAP, ESG, Community Plan conversations provided feedback as well • County will share gaps analysis on funding sources.
• Matrix of available funding and prioritizing what the unmet needs are, see if there's overlap with County and City interests.
o Do we have enough resources for outreach? Maybe lived experience does outreach?

Information Provided via email from Veterans Affairs – January 24 & 31, 2023 Number and demographics of veterans in the City of Santa Clara The exact number of Veterans that are unhoused or who are at-risk specifically in the City of Santa Clara may be difficult to quantify, but we can pull some data from our HCHV (emergency shelters), GPD (transitional housing), and HUD-VASH (permanent housing) program census data to see if we have any location data specific to the City of Santa Clara (an initial pull of all programs is about 27 Veterans with addresses in the City of Santa Clara). We can also put you in contact with the local SSVF (Supportive Services for Veteran Families) grantees that work with both unhoused Veterans and Veterans at-risk of losing their homes and see if they can provide any data on the number of Veterans in Santa Clara. Have you contacted BitFocus to see if they can pull City of Santa Clara-specific information from HMIS? If not, perhaps we can make a request. By when do you need this information?
Resources currently available to assist this population:

VA Program Current Capacity HOMES (our
database) Program
Census Numbers
Service Needs/Gaps
HUD-VASH HUD-VASH housing
choice vouchers =
1361 total, 375 of
which are open.

HUD-VASH Project-
Based Vouchers =
144, 12 of which are
open
385 enrolled with
issued vouchers in
Santa Clara County

73 enrolled, waiting
for
vouchers/assignments
• Moving resources
(packing,
physically
moving,
unpacking)
• Storage fees
• Transportation to
family in times of
crisis (funerals
etc.)
9 • Towing fees
• Deep Cleaning
services,
Housekeeping
Services
• Decluttering
services
(hoarding)
Health Care for
Homeless Veteran
Program (HCHV) –
60 Day Emergency
Shelters
Total Santa Clara
County (SCC)
HCHV BEDS:
96 Total OCCUPIED
HCHV BEDS Santa
Clara County as of
1/26/23:
58 PERCENTAGE SCC
OCCUPIED:

HCHV: 60%
60 Veterans currently
enrolled in HCHV in
Santa Clara County
as of 1/31/23
• Board and Care
vouchers
• Funding for IHSS
for “donut hole”
Veterans (too
much for medi-
cal too little for
private pay)
• 290 Housing
vouchers
• Increased HHA
services for
Veterans
• Couples
shelters/housing
• Increased beds at
Cal Vet homes-
memory care.

Grant and Per-Diem
(GPD) Transitional
Housing- for up to 24
months
Total Santa Clara
County (SCC) GPD
BEDS:
122
Total OCCUPIED
GPD BEDS Santa
Clara County as of
1/26/23:
55 56 Veterans currently
enrolled in GPD in
Santa Clara County
as of 1/31/23
(same as above)
10 PERCENTAGE SCC
OCCUPIED:

GPD: 45%
HCHV Intensive
Case Management
(CCP Voucher
Program)
39 out of 80 vouchers
filled.

50 total enrolled in
HCHV ICM Program
including non-
voucher short-term
case management
program participants.

Possible
vouchers/contracts
for cleaning services
for our Veterans.

Some Veterans have
mobility or cognitive
issues that make the
day to day difficult.

This may go under
IHSS category.

Dental vouchers for
those not in shelter
(currently only
actively enrolled
HCHV/GPD Veterans
are eligible for dental
vouchers)
In addition to the above resources, Veterans often utilize the following resources/referrals in or near the City of Santa Clara through our programs:
• VSO: 68 N. Winchester Blvd, Santa Clara Ca. 95050
• City of Santa Clara Public Libraries (3 branches)
• Santa Clara Senior Center: 1303 Fremont St. Santa Clara, Ca. 95050 • Sourcewise: 3100 De La Cruz Blvd #310, Santa Clara, Ca. 95054 (Services, resources and referral for Seniors)
• Salvation Army: 3090 Homestead Rd, Santa Clara Ca. 95051 (they are part of the Homeless Prevention System within the county, what used to be EAN. And thus can provide temporary financial assistance).
• Santa Clara Farmer’s Market- accepts food stamps
• Project Sentinel: Deals with LL/tenant disputes/mediation, housing discrimination, info landlords/tenants
• Second Harvest Food Bank
• San Jose Parks and Recreation – Senior Programs
• Meals on Wheels
Largest housing and service needs of this population, largest unmet needs, and gaps in services I know that Jennifer and Aida will have more information on this but one of the biggest needs/gaps besides affordable housing in general, is housing for our aging Veterans, particularly those that are not able to live independently ---board and cares/vouchers, assisted 11 living. Housing for those with criminal histories that prevent them from participating in voucher program due to PHA rules such as those with a 290 status.

Phone Interview Notes with YWCA (DV Service Provider) – February 8, 2023 • Number and demographics of people experiencing homelessness in the City of Santa Clara
o Will pull data for CSC (support line calls, housing program, etc - can provide a number of folks who have contacted YWCA for services who are CSC residents) ▪ time period: calendar year 2021 and 2022
• Largest housing and service needs of this population, largest unmet needs, and gaps in services
o For folks fleeing, safety needs are primary concern
▪ confidentiality of where they’re going to
▪ *emergency housing
▪ during pandemic, this shifted to clients wanting motel vouchers ▪ shelter model is concerning bc there were so many resources available during the pandemic that gave people more anonymity and independence ▪ there is a decline of survivors fleeing that actually want to go to emergency shelter
▪ people want to go to places where they can still go about their day, sites near resources/ close to school/work
o Shelter is very expensive to run, motel stays are a better use of resources o Difficult to build sites in Santa Clara
o TBRA is always going to be a need. People constantly are scrambling at the end of the month to get their rent paid. Good resource to keep survivors housed and safe
o County resources have been very depleted especially when it comes to prevention o Clients who are unhoused and assessed are moving through the system quickly (enrolled in RRH program within a week)
▪ but, there are also people who leave abusers and are in an unstable housing setup
▪ even if they remove the abuser, the family can’t provide rent. some folks are able to get a hotel stay and are then moved back into their home, but without financial support (if the abuser was paying for housing) and need to figure out next steps
o Sometimes survivors have resources to pay rent but they don’t have money for a security deposit, and don’t need the assistance of a CoC program. YWCA helps with this
o Credit, lack of employment history, self sufficiency, and childcare are all large barriers. Drop in childcare would probably be helpful.
▪ Transportation is starting to peak a bit more
▪ Limited ability to get UPLIFT bus passes. Have been buying bus passes for clients.
12 o Mental health services (YWCA doesn’t provide this) ▪ Can help clients with therapy, but don’t have the ability to provide support for specific mental health conditions.
o Legal services past immediate orders (e.g. restraining order, etc.) are provided, but family court and undocumented legal support is a gap. ▪ ITINs are hard to get from the IRS. There are CPAs that can help with this, but it costs $1000+.
▪ This hinders everything else in the process (e.g. employment) • Sexual assault vs fleeing trafficking
o People experiencing sexual assault are looking for a place to detach from where the incident happened
▪ If someone calls for SA, they call for help with reporting ▪ A sole SA victim is typically looking for respite after a traumatic event/investigations
▪ Most people just stay in a motel for a day or two and then go back home, less likely to be a problem that makes their place unsafe long-term o Depends on what kind of trafficking experience people have been through - they may not be unsafe at home, could be a labor or sex trafficking situation that happens outside of wherever they are living.
▪ Some unhoused trafficked folks come in through CES, but these situations are usually the result of a large takedown
▪ A lot of trafficking victims coming through CES are undocumented ▪ Folks who are trafficked are more likely to be undocumented than other populations
o YWCA is the only VSP in the County that serves and shelters male survivors o Does not ask about criminal background information or documentation - curious about HOME ARP regulations in terms of eligibility for undocumented people.

Phone Interview Notes with Community Solutions – February 7, 2023 • Number and demographics of people experiencing homelessness in the City of Santa Clara
o Community solutions tracks people served by City. requested biggest possible number of any people requesting support
▪ might be a bit more challenging, don’t ask if people are fleeing ▪ can pull data on shelter requests
o A small percentage of clients we serve are connected to CSC. majority of clients are coming from South County
o Consider reaching out to the children’s advocacy center: more specific to children, considers minors who are impacted within a family unit o Report on homelessness in Santa Clara county is linked in the CDAW report • Largest housing and service needs of this population, largest unmet needs, and gaps in services
o DVAC put together housing gaps analysis - can we use that for HOME ARP? (yes)
▪ Looks at all types of housing
13 ▪ Aida will send PPT and memo
o Office of women’s policy CDAW reports provide more information o Supportive services offered through PSH are people who are high VISPDAT scorers, CH, etc
▪ For a good number of community solutions clients, there isn’t support they need available
▪ Need immediate financial assistance, legal help, shelter ▪ Supportive services look different for people impacted by gender-based violence than what is offered through PSH
o Credit, lack of employment history, self-sufficiency are all large barriers. o Education and improving income: giving people the skill set they need to survive post-subsidy.
o It takes people longer to stabilize than the duration of RRH (2 yrs) o Consuelo was able to ID about 1100 survivors who were identified during the VISPDAT process
▪ however, then people aren’t captured in the confidential queue ▪ communication issue between mainstream system and survivor system o Partners with VISPDAT trainers to train on the condensed training tool. Not sure that people are using it properly.
o For sexual assault specifically, there is no money set aside. There is funding set aside for trafficking.
o Seen an increase in survivors who are unhoused and struggling with either severe mental health issues or addiction.
▪ People are ending up on the streets as a result of victimization ▪ Depends on substance use to make it through the day and stay longer on the streets. Usually when they reach out, it’s because another victimization has happened (most folks in this situation are single, either to begin with or lost children).
o Concerns regarding serving mixed status households where parents/guardians may be undocumented.

1 [DRAFT FOR CITY REVIEW]
City of Santa Clara
HOME-ARP Allocation Plan

1. Consultation Process

HUD requires each participating jurisdiction to consult with agencies and service provides whose clientele include the HOME-ARP qualifying populations. HUD also requires that each participating jurisdiction provide opportunities for the public to comment on the proposed plan, including the amount of HOME-ARP funds that will be received and the range of activities that the City may undertake.

The City of Santa Clara consulted with multiple entities involved in addressing homelessness and service provision to develop the following allocation plan.

The City consulted with the Santa Clara County Continuum of Care (CoC) Board, along with other cities within the CoC’s jurisdiction, regarding its HOME ARP Allocation Plan on March 28, 2022. The City also held a virtual focus group for local service providers on July 20, 2022 as part of the local planning process which included representatives from Bill Wilson Center, which provides housing, shelter and services to youth experiencing homelessness, Silicon Valley Independent Living Center, which serves and advocates for the needs of people with disabilities, and the McKinney-Vento Homeless Education Liaison from Santa Clara Unified School District.

The City solicited feedback from the following groups during virtual one on one interviews from December 2022 - February 2023:
• Santa Clara County Housing Authority (December 21, 2022) • Santa Clara Unified School District (January 26, 2023) • Domestic violence service providers: Next Door (January 31, 2023) • Law Foundation of Silicon Valley (February 2, 2023)

Additionally, the City reached out to agencies serving veterans experiencing homelessness including Nation’s Finest, which provides housing, case management and services and the Health Care for Homeless Veterans (HCHV) Team at the Veterans Administration and received feedback via email from the HCHV team.

2 List of organizations consulted:

Agency/Org
Consulted
Type of
Agency/Org
Method of
Consultation Feedback
Santa Clara Unified
School District –
McKinney Vento
Liaisons
Public, Education,
addresses needs of
qualifying
populations
Virtual Interview
Virtual Focus
Group
Notes from the virtual meeting are
included in Appendix A.

Santa Clara County
Housing Authority
Public, addresses
needs of qualifying
populations, PHA
Virtual Interview Notes from the virtual meeting are
included in Appendix A.

Bill Wilson Center Nonprofit, Youth
Housing and
Services Provider,
addresses needs of
qualifying
populations
Virtual Focus
Group
Notes from the virtual meeting are
included in Appendix A.

Santa Clara CoC
Board
CoC serving the
jurisdiction’s
geographical area
Virtual Meeting Notes from the virtual meeting are
included in Appendix A.

Silicon Valley
Independent Living
Center
Nonprofit Services
Provider, addresses
needs of qualifying
populations
including people
with disabilities
Virtual Focus
Group
Notes from the virtual meeting are
included in Appendix A.

Nation’s Finest Nonprofit, Housing
and Services
Provider, addresses
needs of qualifying
populations
including veterans
Email request for
information
No response given at the time of
publication of the draft allocation
plan. Will continue to follow up.

Veterans
Administration,
Health Care for
Homeless Veterans
Team
Public, Veterans
Affairs Agency,
addresses needs of
qualifying
populations
including veterans
Email Request
for Information
Notes from the virtual meeting are
included in Appendix A.

Law Foundation of
Silicon Valley
Nonprofit, addresses
fair housing, civil
rights, and the needs
of persons with
disabilities.

Virtual Interview Email response included in
Appendix A.
3 Community
Solutions
Nonprofit Services
Provider, addresses
needs of qualifying
populations
including persons
fleeing or attempting
to flee domestic
violence
Virtual Interview Notes from the virtual meeting are
included in Appendix A.

YWCA Nonprofit Housing
and Services
Provider, addresses
needs of qualifying
populations
including persons
fleeing or attempting
to flee domestic
violence
Virtual Interview Notes from the virtual meeting are
included in Appendix A.

Next Door Nonprofit Services
Provider, addresses
needs of qualifying
populations
including persons
fleeing or attempting
to flee domestic
violence
Virtual Interview Notes from the virtual meeting are
included in Appendix A.

Summary of feedback received and results of upfront consultation with these entities:

Across the various service providers and stakeholders consulted, housing affordability and a lack of available affordable housing were common themes. The high cost of housing in the City and regionally was seen as a key challenge and driver of homelessness and housing instability. More immediately, a lack of shelter located in the city and a lack of resources located in, or dedicated specifically to, City of Santa Clara residents was also highlighted. Below is a more detailed summary of specific feedback raised by stakeholders consulted for this plan:

Homeless Service Providers: Homeless service providers in the City highlighted the cost of housing as the greatest issue in the community, as well as the lack of development of affordable housing. Providers highlighted multiple services that are currently helpful within the City, such as the City’s TBRA program, COVID-related emergency rental assistance, and intensive case management services. Additionally, Santa Clara Unified School District (SCUSD) partners with Bill Wilson Center to distribute resources to children and families. Service providers called out mental health services, available and adequately staffed safe parking sites, shelters, street outreach, and temporary housing as current service needs.

Domestic Violence Service Providers: S
ervice providers identified domestic violence as a major cause of homelessness in the community. Survivors face challenges with obtaining, maintaining, 4 and affording housing including bad credit and low income, in addition to the trauma caused by abuse. Next Door, one of the local service providers, provides targeted services for survivors, such as shelter with confidential services and locations, connections to legal services specific to survivor needs (e.g. filing restraining orders, assistance with family court, helping clients interact with law enforcement), support groups and therapy, however, additional resources are needed.

Veterans’ Groups: The largest needs identified by the Veterans Administration are housing for aging veterans who are unable to live independently and housing for veterans with criminal histories. Criminal histories, specifically status on the state’s 290 sex offender registry was highlighted as a barrier to participating in voucher programs. The VA currently operates Health Care for Homeless Veterans Programs (HCHV/Emergency Shelter beds), Grant-Per-Diem (Transitional Housing), HUD-VASH (Permanent housing through PBV/Housing Choice Vouchers), and Supportive Services for Veteran Families (SSVF) (Rapid Rehousing, Shallow Subsidy, Temporary Financial Assistance and Emergency Housing Assistance).

Public Housing Authority: The Santa Clara County Housing Authority currently holds more than 17,000 Housing Choice Vouchers but there are 34,000 people currently on the interest list, indicating a widespread need for rental assistance. New voucher resources were obtained this year, such as HUD-VASH vouchers and vouchers for families who are disabled and homeless.

The primary obstacle for putting vouchers to use is a lack of units and landlord resistance to taking vouchers. The Housing Authority currently contracts with Abode Services, a local nonprofit service provider, to assist people obtaining vouchers in their housing search.

Public or private organizations that address fair housing, civil rights, and the needs of persons with disabilities: These organizations highlighted the need for development of affordable housing with funding for supportive services, specifically for community members with disabilities and behavioral health issues. There is a lack of continuity in support when people are experiencing a mental health crisis, namely with regards to discharge planning from hospitals and medical facilities. There is a need for accessible housing combined with supportive services to allow people experiencing homelessness to stabilize over time.

2. Public Participation

In addition to the stakeholder consultation described above, the City provided a variety of opportunities for public participation in development of this Allocation Plan. As part of a broader local homelessness response planning process, which included hosting a series of virtual public meetings in April through October 2022, the City provided multiple venues for members of the public to provide input on funding priorities that informed development of this allocation plan.

The local planning process is described in more detail below.

In addition to the local planning process, public hearings and comment periods specific to the HOME ARP allocation plan included:
5 • The City of Santa Clara’s draft HOME ARP Allocation Plan was made available for public comment on the City’s website March 3, 2023.
• The City notified the public of the publication of the draft HOME ARP Allocation Plan by via its webpage, stakeholder emails, and social media. • The City held a public hearing on the HOME ARP Allocation Plan on March 21, 2023.

Efforts to broaden public participation:

The City encouraged public participation through email and virtual community meetings as part of their homelessness strategic planning process. Feedback was gathered from community members over a period of six months in 2022. The community engagement process included outreach to many sectors throughout the City, including community members, people with lived experience of homelessness, businesses, service providers, and City staff. This community engagement process included an opportunity for members of the public to participate in a focus group on homelessness and a virtual community forum open to all members of the public for participation. The City also accepted public comment via email and during the community forum.

The following opportunities to provide feedback were also provided:
• Survey of the business community on how homelessness has impacted their businesses and employees with 276 respondents;
• 12 interviews with people with lived experience of homelessness; and • 6 Homelessness Taskforce Meetings open to the public. • Received 10 public comments via email
• Posted proposed strategies framework to reduce homelessness and its impacts on City website for public comment, receiving 40+ emails from the public. • Presented proposed strategies framework to City Council at a study session open to the public and received public comment.

Additionally, the City utilized a 15 day comment period for the HOME ARP allocation plan. The plan was available for the public to access on the City’s website.

Summary of the comments and recommendations received through the public participation process either in writing, or orally at a public hearing:

Enter narrative response here.

Summary of any comments or recommendations not accepted and state the reasons why:

Enter narrative response here.

3. Needs Assessment and Gaps Analysis
6 Homeless as defined in 24 CFR 91.5
A sheltered and unsheltered Point in Time Census and Survey (PIT Count) was conducted across Santa Clara County on February 23-24, 2022. The PIT Count includes basic enumeration of sheltered and unsheltered individuals for each city jurisdiction, which provides a snapshot of individuals experiencing homelessness within the borders of the City of Santa Clara in late February 2022.

2022 Point in Time Count, City of Santa Clara
Unsheltered Individuals 375 (85%)
Sheltered Individuals 65 (15%)
Total Individuals 440

The Santa Clara County CoC’s Homeless Management Information System (HMIS) offers a more detailed picture of the size and characteristics of the unhoused population. To align with the 24 C.F.R. 91.5 definition of homelessness, the HMIS data below includes a deduplicated set of individuals who took a Coordinated Entry System assessment within calendar year 2021 (indicating they were unhoused and in need of assistance), or were enrolled in street outreach, emergency shelter, or transitional housing at any point in calendar year 2021. 1 Based on responses to specific questions on the local Coordinated Entry System assessment, HMIS data can be further filtered to identify individuals experiencing homelessness who have a connection or affiliation to the City of Santa Clara, including any of the following:

1) Currently lives in the city;
2) Lived in the city immediately prior to losing housing; 3) Works or attends school in the city; or
4) Spends most of their time in the city.

The table below summarizes key characteristics of the population identified in HMIS as experiencing homelessness who also have a connection to the City of Santa Clara:

City of Santa Clara-Affiliated Individuals who Experienced Homelessness in CY 2021 (HMIS)
Total 769
Youth and Young Adults (aged 0-24) 132 (17%)
Older Adults (aged 55+) 231 (30%)
With a Disability 453 (59%)
Met the Definition of “Chronically
Homeless” 384 (50%)
With Experience of Domestic Violence 264 (34%)
7 Veterans 43 (6%)

Demographic information collected in HMIS illustrates the racial and ethnic makeup of this population. Of 769 individuals, 352 (46%) identified as Hispanic or Latinx. The chart below breaks down each response category for race by ethnicity response (Hispanic/Latinx or Non- Hispanic/Non-Latinx). The response category “White” is displayed in two separate bars, broken out by ethnicity response, due to the relatively high number of individuals identifying as White.

The majority (79%) of City of Santa Clara-affiliated households experiencing homelessness are households without children.

City of Santa Clara-Affiliated Households who
Experienced Homelessness in CY 2021, by Household
Type (HMIS)
Single Adult Households 520
Families with Children under 18 137
Multiple-Adult Households 19
Unaccompanied Children under 18 10

The HMIS data summarized above generally aligns with qualitative information gathered through the consultation process. Multiple housing and service providers, as well as people with lived experience of homelessness, highlighted physical and behavioral health conditions and histories of domestic violence as common experiences among the population experiencing homelessness. Service providers also highlighted older adults as a growing population. While City of anta Clara-Affiliat d Indi\·idual who E peti n ed Homele ne 111 Y O 1. by Ra e and Ethni ity (HMI
150 232 217
100
50 104 ■ _ ron-Hispini Lalinx
100 52
■ Hispmi 1-atinx
38 42
50 16
0 merican Asian or Black or Mu lti- ative White , Wh' e, Indian, laska Asian African Racial awai ian Hispanic on- Native, or American Ame rican or Pacific /La inx ispanic lfld-igeAeu5- laAde- /latin
8 gaps in housing and services for families with children were identified (see Unmet Housing and Service Needs of Qualifying Populations), the service provider community generally identified that the majority of people experiencing homelessness are adults without children in their household.

McKinney-Vento data2 reported by the Santa Clara Unified School District (SCUSD) provides a third data source to illustrate some unique characteristics of school-aged children, and their families, experiencing homelessness. Based on data for the 2020-2021 school year, 127 students in grades K-12 were identified as experiencing homelessness. Of those 127 students, 66% were Hispanic or Latinx, 31% were identified as English Learners, and 25% had one or more disability. During the consultation process, the SCUSD McKinney-Vento Liaison identified specific unmet housing, shelter, and service needs for Spanish speaking students and students in need of behavioral health services.

At Risk of Homelessness as defined in 24 CFR 91.5
The Final HOME-ARP Implementation Notice defines “At Risk of Homelessness” to include households or individuals who:

1. Have an annual income below 30% of median family income;

2. Do not have the resources or support networks necessary to prevent them from losing their housing; and

3. Meet at least one additional listed condition demonstrating housing instability.

Several data sources are available to illustrate the scope and characteristics of this qualifying population. The Comprehensive Housing Affordability Strategy (CHAS) 3 website provides
information, based on American Community Survey data for 2015-2019, about household income cross-referenced with housing characteristics. CHAS data for the City of Santa Clara identifies 5,260 households with annual income at or below 30% of HUD Area Median Family Income who have one or more “housing problems,
4” which indicate housing instability.

The Santa Clara County CoC has a countywide Homelessness Prevention System (HPS) available to all county residents, regardless of geographic location. Eligibility for HPS services requires household income at or below 80% of Area Median Income, expected housing loss within 14 days or an unsafe housing situation, and an assessment score demonstrating a high risk of housing loss. In addition to the HPS, there are a number of smaller programs that provide prevention services within the City of Santa Clara. While the eligibility criteria for the community’s homelessness prevention resources do not precisely mirror the HOME ARP definition of “At Risk,” they likely serve a very similar population. The table below summarizes the characteristics of households who sought out and received support for acute housing instability.

9 City of Santa Clara-Affiliated Individuals who Received Homelessness Prevention Assistance in CY 2021 (HMIS)
Disability 51 (25%)
Physical Disability 25 (12%)
Behavioral Health Condition 29 (14%)
Experience of Domestic Violence 27 (13%)
Veterans 8 (4%)
Total 206

Fleeing, or Attempting to Flee, Domestic Violence, Dating Violence, Sexual Assault, Stalking, or Human Trafficking, as defined by HUD in the Notice
HMIS data for calendar year 2021 shows a total of 82 individuals with a connection to the City of Santa Clara who reported that they were fleeing domestic violence. The majority (76%) of these individuals were women, and 70% of households were adults without children. Based on data from local providers who specialize in housing and services for people fleeing domestic violence, dating violence, sexual assault, stalking, and human trafficking, the population of people fleeing in the City of Santa Clara over the course of a year is between 175 and 322. 1 The
relatively low representation of people who are fleeing in HMIS indicates that this population is more likely to seek support and/or share their experience of fleeing with specialized providers.

California state-wide data on human trafficking from the National Human Trafficking Hotline5 indicates 1,334 identified cases of human trafficking involving 2,122 survivors. Of those cases, 1,023 were related to sex trafficking, 131 were related to labor trafficking, and 63 cases involved both sex and labor trafficking. For cases statewide in which demographic information was collected, 86% were female and 80% were adults 18 or older.

Local service providers for people who are fleeing domestic violence, sexual assault, and human trafficking report that housing instability and housing loss are extremely common for this population. Many survivors have experienced financial abuse, leading to poor credit, low or no income, and lack of employment history. In many cases, the person who is causing the harm is more financially stable than the person attempting to flee, so separating from an unsafe situation is often the primary cause of housing loss. When a perpetrator of violence is removed from the home, that may result in a loss of household income that leads to housing loss. Past evictions that resulted from violence in the home can be a barrier to survivors applying for housing after fleeing.

In addition to the economic impacts above, providers identified common medical and legal experiences among this population. People who are fleeing violence and exploitation carry unique trauma and other emotional wounds that require competent and compassionate behavioral health care. Many survivors are also in need of legal protective orders, help obtaining or keeping

1 Data was provided by the two Victim Service Providers (VSPs) that serve that largest numbers of people connected to the City of Santa Clara. Each VSP provided a deduplicated number of people served over a one -year period: Next Door Solutions to Domestic Violence served 175 individuals, and the YWCA Silicon Valley served 147.

These two client populations could not be deduplicated against each other due to data privacy and safety rules. 10 custody of children, or, particularly in the case of those fleeing trafficking, immigration or asylum support.

Other populations requiring services or housing assistance to prevent homelessness and other populations at greatest risk of housing instability, as defined by HUD in the Notice

The Final HOME-ARP Implementation Notice defines this qualifying population to include households or individuals who:

4. Previously experienced homelessness, found housing with support from “emergency or temporary assistance,” and now need further assistance or services to remain housed;

5. Have an annual income at 30% of Area Median Income (AMI) or lower and pays more than 50% of income toward housing costs; or

6. Has an annual income at 50% of AMI or lower and has at least one other sign of housing instability.

The community’s HMIS database is able to identify individuals who have enrolled in a shelter or housing program for people experiencing homelessness, regained housing and exited the program, and re-appear in HMIS within 2 years. Among individuals who regained housing in 2019, 45 individuals with a connection to the City of Santa Clara returned to homelessness within 2 years. This number is included in the table below as an annual estimate of households who were housed with temporary assistance and need additional support to remain housed.

HMIS data provides some insight into the characteristics of this population, with the caveat that a data set of this size may not be representative. Notable demographic characteristics include the following:

• Almost half of the individuals who returned to homelessness (22 of 45) were originally served by and exited from emergency shelter, as opposed to transitional housing, a permanent housing program, or street outreach.
• Among the 45 individuals who returned to homelessness, a disproportionate 27% identified as Black, African American, or African, as compared to 14% of the overall homeless population with connections to the City of Santa Clara. • The age ranges with the highest rates of return to homelessness were ages 18-24 (60% of youth who were housed returned to homelessness), ages 45 to 54 (47% returned), and ages 55 to 64 (32% returned).

The table below combines HMIS data on returns to homelessness with CHAS data for the City of Santa Clara to estimate a total number of people within this qualifying population.

Segment of Qualify Population Estimate
Annual estimate of households who were housed with temporary assistance and need additional support to remain housed (HMIS) 45 Annual income 30% HUD Area Median Family Income (HAMFI) or lower and cost burden >50% 4,230
Annual income 30-50% HAMFI and one or more housing problems 3,850 Total 8,125

11 Identify and consider the current resources available to assist qualifying populations, including congregate and non-congregate shelter units, supportive services, TBRA, and affordable and permanent supportive rental housing (Optional):

Resources targeted to people living in or connected to the City of Santa Clara include the following:

• A total of 276 ELI units and 859 VLI units are currently operating in Santa Clara with a pipeline of 71 ELI units and 90 VLI units;
• A HOME-funded Tenant Based Rental Assistance program currently serves approximately 40-50 households per year who are experiencing homelessness, fleeing domestic violence, or at risk of homelessness who live, work, or have children enrolled in school in the City of Santa Clara;

• Weekly mobile shower and laundry services;
• Education, counseling, mediation, and fair housing supports for tenants; and • Supportive services for survivors of domestic violence.

This list does not cover all resources available to assist qualifying populations within the city.

The Housing Inventory Count (HIC) for the Santa Clara County CoC identifies the emergency shelter, transitional housing, and permanent housing capacity located within the City of Santa Clara for people experiencing homelessness. The resources in the table below are located within the city and are available to city residents experiencing homelessness; however, very little of this capacity is set-aside for city residents or those with a connection to the city.

Resource Type
2021 Housing Inventory Count (HIC)
Beds Located in the City of Santa
Clara
Emergency Shelter 10
Transitional Housing 65
Rapid Rehousing 151
Permanent Supportive Housing 101
Other Permanent Housing 126
Total 453

At the same time, people within the City of Santa Clara are able to access resources located across the County of Santa Clara through the Here4You emergency shelter hotline and through the countywide Coordinated Entry System. The table below shows all HMIS enrollments in emergency shelter, housing programs, or homelessness prevention by people connected to the City of Santa Clara, regardless of the physical location of the program.

12 Program Type
Number of People with a Connection
to the City of Santa Clara with an
Enrollment in CY 2021 (HMIS)
Emergency Shelter 347
Transitional Housing 41
Rapid Rehousing 230
Permanent Supportive Housing 166
Homelessness Prevention 206

Describe the unmet housing and service needs of qualifying populations:

Homeless as defined in 24 CFR 91.5

Input provided by multiple service providers, local government, lived experience, and other partners through the consultation process, as well as HIC, PIT, and HMIS data, highlighted unmet housing and service needs for people experiencing homelessness.

People Experiencing Unsheltered Homelessness
Based on the 2022 PIT Count, 85% of the population experiencing homelessness within the city are unsheltered. While people in the City of Santa Clara are eligible to access shelter countywide, only 10 shelter beds are available within the city itself, and those beds are youth- dedicated. People with lived experience of homelessness as well as local government and service provider partners identified a need for emergency shelter that keeps people close to local schools, jobs, and home communities. Partners also identified proactive street outreach as a clear services gap. There is no proactive, housing-focused street outreach within the city, which limits the opportunities for assessment, service connections, basic needs support, and trust building with unsheltered individuals.

One of the most frequently identified unmet needs for people living outside or in vehicles was accessible behavioral health care. HMIS data indicates that over half of the people experiencing homelessness in the city have a disability, which includes individuals with behavioral health conditions as well as physical and developmental disabilities. Additionally, half of those recorded in HMIS are experiencing chronic homelessness, which entails long episodes of homelessness that often result in trauma and other health impacts. People with experience being unsheltered and local provider partners noted that accessing and staying connected to behavioral health care can be challenging. Partners also identified a need for behavioral health crisis response that does not rely on police as first responders.

Basic hygiene and sanitation supports were also identified as a need for the unsheltered population within the city. Shower and laundry services help individuals maintain dignity, avoid or manage health complications, and access education and employment. Services for sanitation and hygiene, including shower and laundry as well as trash pickup, are provided through the City of Santa Clara; however, the scale of those services is not yet sufficient to address the need.

13 Affordable and Supportive Housing
The primary unmet need for people experiencing homelessness across the county is access to housing they can afford, with the services and resources they need to remain stably housed.

Based on new Coordinated Entry System assessments for people with a connection to the City of Santa Clara across a 20-month period, 48% were identified as needing some time-limited housing assistance with case management (such as rapid rehousing), and 40% were identified as needing long-term or permanent housing assistance with case management (permanent supportive housing). In response to the countywide PIT Count survey in 2022, the top five most commonly reported obstacles to obtaining housing were:

• Can’t Afford Rent;
• No Job/Income;
• No Housing Available;
• No Money for Moving Costs; and
• Housing Process Too Difficult

Input from providers, people with lived experience, and local government partners during the HOME ARP consultation process aligns with the countywide PIT Count data. Households struggle with high rents, lack of income, and low housing availability in the community. People report frustration and disengagement when they enter the countywide Coordinated Entry System only to wait long periods for supportive housing resources to become available.

In addition to a need for financial assistance with housing costs, case management and targeted services are essential for many households to rebuild health and stability. Specific needs identified through consultation with service providers and people with lived experience include medical and behavioral health care, education and employment support, domestic violence advocacy, and services targeted to seniors and youth.

At Risk of Homelessness as defined in 24 CFR 91.5

The 2022 countywide PIT Count survey reports the following most common responses to the question “What may have prevented [your] homelessness?”

• Rent/Mortgage Assistance;
• Employment Assistance;
• Alcohol/Drug Counseling;
• Mental Health Services; and
• Help Accessing Benefits.

These responses give insight into some of the needs of people at imminent risk of homelessness.

One third of people surveyed, countywide, identified assistance with housing costs (rent or mortgage) as something that might have prevented their homelessness, and two of the other top responses relate to employment or income.

Based on countywide Homelessness Prevention System data, the most common reason for seeking Homelessness Prevention System assistance is loss or reduction of income (45% of 14 households served). Households enrolled in homelessness prevention need an average of $5,394 in financial assistance, along with case management support, to avoid housing loss.

Both the PIT and the Homelessness Prevention System data align with input from local stakeholders who identified high housing costs and low or fixed incomes as key risk factors for housing loss. As for people within the homeless qualifying population, long-term housing stability for people at imminent risk of homelessness is best supported by access to affordable housing and/or financial assistance with housing costs, along with services and resources to meet targeted needs such as employment, education, and medical and behavioral healthcare.

Fleeing, or Attempting to Flee, Domestic Violence, Dating Violence, Sexual Assault, Stalking, or Human Trafficking, as defined by HUD in the Notice

Individuals and families who are fleeing violence face many of the same challenges as those described above for Homeless and At Risk qualifying populations. This section will focus on the unique needs of this qualifying population.

While housing and supportive services are available to people who are fleeing within the City of Santa Clara, the volume of resources does not meet the demand, and the remaining unmet need is significant. Given the unique nature of the experience of fleeing violence or exploitation, specialized services and specifically trained providers are essential. All households who are fleeing need some level of risk assessment, safety planning, and protection of personal information by providers who understand best practices in each of those areas. Legal services are a common need for people who are fleeing and range from eviction prevention, restraining orders, and child custody, to criminal defense when survivors are wrongfully arrested in cases of abuse. Therapy and support groups for family members of all ages can be an essential component of the healing process and are most effective when targeted to the unique experiences of this population.

In a housing market that already creates high barriers for low-income renters, providers report that people who are fleeing violence and exploitation face additional challenges. This population often needs additional support with housing search and applications to overcome poor credit, lack of or poor rental history, and lack of income and employment history, all of which are common results of financial abuse.

Other populations requiring services or housing assistance to prevent homelessness and other populations at greatest risk of housing instability
as defined by HUD in the Notice

For the many individuals and families facing housing instability in the City of Santa Clara, affordable housing is a primary need. The Santa Clara County Housing Authority indicated during consultation that its interest list is at approximately 34,000 people countywide, which is nearly double the number of housing vouchers in the county. For households with Housing Choice Vouchers, the primary obstacle to housing stability is a lack of available units. Service 15 providers and the Santa Clara Unified School District McKinney-Vento liaison report that many households with children are living in overcrowded situations to reduce housing costs.

Housing affordability involves several factors, including household income, housing costs, housing availability, and other essential expenses (e.g. healthcare, food, transportation, and childcare). Often, risk of housing instability comes with a cluster of needs, such as access to childcare, employment opportunities, affordable medical or behavioral health care, legal services to protect tenancy, domestic violence advocacy, or other targeted supports, which accompany the underlying need to lower housing costs and/or increase income.

Identify any gaps within the current shelter and housing inventory as well as the service delivery system:

Low-Income to Extremely Low-Income Affordable Housing
The table below uses Comprehensive Housing Affordability Strategy (CHAS) data to estimate the need for housing that is affordable to low-income, very low-income, and extremely low- income households. This approach estimates need based on the number of households who are housing cost burdened, indicating that they cannot afford their current housing.

Population within
the City of Santa
Clara
Number who are
Cost Burdened
(>30% of income
on housing)
Low-Income (50-80% of
HAMFI) 4,995 2,675
Very Low-Income (30-
50% of HAMFI) 5,145 3,640
Extremely Low Income
(<30% of HAMFI) 6,145 5,225

The Regional Housing Needs Allocation (RHNA) provides an alternative, forward-looking estimate of affordable housing need. The RHNA is a process mandated by the State of California to identify patterns and scale of housing development necessary to meet the current and future needs of California residents. RHNA targets are set for each jurisdiction based on data about housing stock, population characteristics, and other geographic and economic factors. These targets are set for 9-year periods and do not represent current need; however, they are an important measure of the need for affordable housing development over time.

The final RHNA Allocations for 2023-20316 set the following targets for housing development affordable to Low and Very Low Income households:

2023-2031 RHNA Targets for City of Santa Clara7
Very Low Income (<50% of AMI) 2,872
Low Income (50-80% of AMI) 1,653
Total 4,525
16 Increased Supportive Housing Capacity
The table below combines data sources to estimate resource gaps for emergency shelter and supportive housing within the City of Santa Clara. This analysis takes into account several pieces of context:

1. There is a need for increased supportive housing capacity within city borders, to allow residents to stay connected to their community.

2. Countywide resources will continue to be available and utilized by people affiliated with the City of Santa Clara. This means that the estimate gap may not be filled entirely by resources located within the city.

3. The majority of households will need some form of supportive housing (financial assistance with housing costs plus case management) in order to end their homelessness.

Type of
Resource
City-Affiliated
Population
(HMIS)
Expected Need
Based on
Historical
Coordinated Entry
System Data
Beds in the City
of Santa Clara Estimated Gap
Transitional
Housing
769
369
65 153 Rapid
Rehousing 151
Permanent
Supportive
Housing
308 101
308
(low turnover is
expected in existing
PSH)

Emergency Shelter Located within the City of Santa Clara PIT Count data identified 375 unsheltered individuals in the city limits, which points to a sizeable unmet need for safe places to sleep inside. With only ten emergency shelter beds located within the city, those experiencing homelessness must travel outside of their home community to access shelter. This clearly highlights a gap in the emergency shelter system for people connected to the City of Santa Clara.

Proactive Street Outreach
There is no proactive street outreach that covers any geographic area within the City of Santa Clara. Outreach by the City of Santa Clara Police Department Community Response Team and County behavioral health crisis outreach is on-call and responsive to crises. The Community Response Team, which is responsible for nearly all of the outreach activities within the city, is not able to conduct Coordinated Entry System assessments to connect individuals to supportive housing opportunities. Regular street outreach by dedicated housing-focused teams promotes the 17 relationship building needed to effectively connect individuals to services and build pathways to housing stability.

Targeted Supportive Services
Input from partners obtained through the consultation process illustrates the diversity of the experience of homelessness in the City of Santa Clara. There is not a single experience of homelessness or set of housing and service needs that applies to all individuals, and different partners identified different gaps in available services. The following gaps were specifically identified by one or more partner:

• Services for survivors and people fleeing domestic violence, dating violence, sexual assault, stalking, or human trafficking;
• Behavioral health crisis response;
• Substance use treatment;
• Employment training and paid work experience;
• Services to support youth and young adults aged 24 and younger; • Services to support older adults aged 55 and older.

Based on local data and the frequency of feedback during consultation, behavioral health services and services for survivors and people fleeing domestic violence, dating violence, sexual assault, stalking or human trafficking are the largest targeted service gaps in terms of population and demand.

Under Section IV.4.2.ii.G of the HOME-ARP Notice, a PJ may provide additional characteristics associated with instability and increased risk of homelessness in their HOME- ARP allocation plan. These characteristics will further refine the definition of “other populations” that are “At Greatest Risk of Housing Instability,” as established in the HOME- ARP Notice. If including these characteristics, identify them here:

Santa Clara is not proposing any additional characteristics associated with instability and increased risk of homelessness.

Id
entify priority needs for qualifying populations:

Based on available PIT, HMIS, HIC, and housing affordability data and consultation with a range of community partners, the following are priority needs for the HOME ARP qualifying populations:

• Increased affordable housing capacity within the city; • Increased supportive housing capacity (including rental assistance and supportive services);

• Emergency shelter located within the city;
• Pro-active street outreach within the city; and
18 • Targeted supportive services for people with experience of domestic violence and people with behavioral health needs.

There are current efforts underway to address some of these needs. For example, two new locally-funded affordable housing developments are scheduled to open in 2023, and State funding for supportive housing developments is in various stages of planning and implementation. A separate City of Santa Clara strategic planning process has identified many of the same priority needs, and resources will need to be strategically identified to best fill these resource gaps.

Explain how the PJ determined the level of need and gaps in the PJ’s shelter and housing inventory and service delivery systems based on the data presented in the plan:

As described above, this section estimates levels of need and identifies system gaps based on available data, including HMIS, PIT, CHAS, and individual provider data, as well as qualitative information provided by local partners through the HOME ARP consultation process. There are significant unmet needs for all four qualifying populations.

Common across all qualifying populations is a need for affordable and supportive housing. This cross-cutting need includes both affordable physical units and programs that provide rental assistance, case management, and housing search supports. Given the size of the HOME ARP allocation, as well as the availability of other funding sources for affordable housing development, HOME ARP is most effectively leveraged to address rental assistance and housing-focused supportive service needs. (See description of unmet need for all qualifying populations.)

Consultation with local service providers clearly illustrated the unmet needs of people fleeing, or attempting to flee, domestic violence, dating violence, sexual assault, stalking, or human trafficking. While core needs for housing assistance and case management are shared across qualifying populations, the needs of this specific subpopulation can best be met through targeted supports provided by an experienced victim service providers. (See description of unmet need for people fleeing, or attempting to flee, domestic violence, dating violence, sexual assault, stalking, or human trafficking.)

4. HOME-ARP Activities

The City of Santa Clara Housing and Community Services Division released a Notice of Funding Availability (NOFA) that solicited applications from service providers to administer eligible activities using Community Development Block Grant (CDBG), HOME Investment Partnership (HOME), and HOME-ARP funding. The NOFA was released in January 2023, with the 19 application closing in February 2023. Applications were accepted for a one-year or two-year funding cycle which covers FY 2023-24 and 2024-25, and interested eligible parties were encouraged to submit proposals for both fiscal years.

Describe whether the PJ will administer eligible activities directly:

The City of Santa Clara Housing and Community Services Division will not directly administer the HOME-ARP activities beyond program administration and planning and no subrecipients or contractors are responsible for program administration and planning on behalf of the City.

If any portion of the PJ’s HOME-ARP administrative funds are provided to a subrecipient or contractor prior to HUD’s acceptance of the HOME-ARP allocation plan because the subrecipient or contractor is responsible for the administration of the PJ’s entire HOME-ARP grant, identify the subrecipient or contractor and describe its role and responsibilities in administering all of the PJ’s HOME-ARP program:

Not Applicable.

Use of HOME-ARP Funding
Funding Amount Percent of the
Grant
Statutory
Limit
Supportive Services $477,117
Acquisition and Development of Non-
Congregate Shelters $ N/A
Tenant Based Rental Assistance (TBRA) $ 886,372
Development of Affordable Rental Housing $ N/A
Non-Profit Operating $ N/A 0 % 5%
Non-Profit Capacity Building $ N/A 0 % 5%
Administration and Planning $ 240,616 15 % 15%
Total HOME ARP Allocation $ 1,604,104

Describe how the PJ will distribute HOME-ARP funds in accordance with its priority needs identified in its needs assessment and gap analysis:

The City currently funds a Tenant Based Rental Assistance (TBRA) program through its annual HOME allocation, and the consultation process demonstrated the need for additional dollars to fund case management services for people in the existing TBRA program, as HOME dollars cannot be used to fund supportive services. As noted in the data and gaps analysis section, the majority of households need case management in addition to financial assistance with housing costs in order to prevent or end their homelessness. This plan allocates $1,303,488 to expand supportive services and rental assistance dollars in the TBRA program that will serve all 20 qualifying populations. A provider will be identified through the request for proposals process described above.

The consultation process with partners and the community identified a need for funding for homelessness prevention services for persons fleeing, or attempting to flee, domestic violence, dating violence, sexual assault, stalking or human trafficking. This plan allocates $30,000 per year for two years to providing these services. A provider will be identified through a request for proposals process.

This plan allocates $240,616 towards the administration and planning functions of the HOME- ARP funds at near the statutory limit.

Describe how the characteristics of the shelter and housing inventory, service delivery system, and the needs identified in the gap analysis provided a rationale for the plan to fund eligible activities:

The needs assessment identified a high level of need across various eligible activities, including a need for more affordable rental housing, shelter, rental assistance, and supportive services.

However, the amount of funding allocated to the City of $1.7 million dollars is not enough to meet all of the needs of our community. As a result, based on the needs identified and the funds available, the City determined the most impactful use of this funding would be to provide additional TBRA and supportive services to support additional residents until they are able to afford permanent housing.

Given the high costs of developing housing in the Bay Area, the City determined that while affordable housing inventory was identified as a gap during the needs assessment, sources of funding such as our County’s Measure A Affordable Housing Bond are better suited for affordable housing development than the HOME-ARP allocation. Similarly, while the need for additional non-congregate shelter capacity within the City was identified in the gaps analysis, the City would need significant additional funding beyond the HOME ARP allocation to develop and operate a shelter site. For these reasons, the City believes using HOME ARP funding for supportive services and to expand their existing TBRA program will allow for an immediate impact on the qualifying populations that can be sustained beyond the HOME ARP funding period.

5. HOME-ARP Production Housing Goals

Estimate the number of affordable rental housing units for qualifying populations that the PJ will produce or support with its HOME-ARP allocation:

21 Not Applicable.

Describe the specific affordable rental housing production goal that the PJ hopes to achieve and describe how the production goal will address the PJ’s priority needs:

Not Applicable.

6. Preferences

Identify whether the PJ intends to give preference to one or more qualifying populations or a subpopulation within one or more qualifying populations for any eligible activity or project:

Not Applicable.

If a preference was identified, explain how the use of a preference or method of prioritization will address the unmet need or gap in benefits and services received by individuals and families in the qualifying population or subpopulation of qualifying population, consistent with the PJ’s needs assessment and gap analysis:

Not Applicable.

Referral Methods

Identify the referral methods that the PJ intends to use for its HOME-ARP projects and activities. PJ’s may use multiple referral methods in its HOME-ARP program. (Optional):

The City will not utilize coordinated entry for referrals. Each project will maintain a waiting list and eligible applicants will be selected for projects in chronological order of their position on the waiting list.

If the PJ intends to use the coordinated entry (CE) process established by the CoC, describe whether all qualifying populations eligible for a project or activity will be included in the CE process, or the method by which all qualifying populations eligible for the project or activity will be covered. (Optional):

Not Applicable.

If the PJ intends to use the CE process established by the CoC, describe the method of prioritization to be used by the CE. (Optional):

22 Not Applicable.

If the PJ intends to use both a CE process established by the CoC and another referral method for a project or activity, describe any method of prioritization between the two referral methods, if any. (Optional):

Not Applicable.

Limitations

Describe whether the PJ intends to limit eligibility for a HOME-ARP rental housing or NCS project to a particular qualifying population or specific subpopulation of a qualifying population identified in section IV.A of the Notice:

The City does not intend to fund the acquisition or development of rental housing or non- congregate shelter and will not have any limitations on the funds allocated to Tenant Based Rental Assistance or supportive services to serve TBRA participants. However, a portion of the funds allocated to supportive services will have a limitation on eligibility (allocation of $60,000), as these funds will be specifically intended to serve survivors of domestic violence, human trafficking, and stalking. The remainder of the supportive services (an allocation of $417,117) will be used for those receiving HOME-ARP TBRA, which will be open to all HOME-ARP qualifying populations.

If a PJ intends to implement a limitation, explain why the use of a limitation is necessary to address the unmet need or gap in benefits and services received by individuals and families in the qualifying population or subpopulation of qualifying population, consistent with the PJ’s needs assessment and gap analysis:

While a portion of the supportive services will be used to serve survivors of domestic violence, stalking, and human trafficking, the remaining supportive services would be open to all qualifying populations in the TBRA program. The County’s HMIS data indicated that in CY 2021, 34%, or 262 of the 769 unhoused individuals with connections to the City of Santa Clara are survivors of domestic violence or trafficking. As noted in the needs assessment, the volume of housing and supportive services available to people fleeing violence or exploitation within the City of Santa Clara does not meet the need.

Supportive services must be specialized and include risk assessment, safety planning, and protection of personal information by providers who understand the unique needs of survivors.

People fleeing violence and exploitation face additional challenges in finding housing and need specialized supportive services to ensure their safety and to overcome housing barriers.

Due to all the above factors, the City determined that there is a need to target a portion of the supportive services funded by HOME-ARP to survivors of domestic violence, stalking, and human trafficking, an critical unmet need in the City.

23 If a limitation was identified, describe how the PJ will address the unmet needs or gaps in benefits and services of the other qualifying populations that are not included in the limitation through the use of HOME-ARP funds (i.e., through another of the PJ’s HOME-ARP projects or activities):

The City’s plan allocates $1,303,488 to fund supportive services and rental assistance dollars in a TBRA program that will serve all qualifying populations.

7. HOME-ARP Refinancing Guidelines

If the PJ intends to use HOME-ARP funds to refinance existing debt secured by multifamily rental housing that is being rehabilitated with HOME-ARP funds, the PJ must state its HOME- ARP refinancing guidelines in accordance with 24 CFR 92.206(b). The guidelines must describe the conditions under with the PJ will refinance existing debt for a HOME-ARP rental project, including:

• E
stablish a minimum level of rehabilitation per unit or a required ratio between rehabilitation and refinancing to demonstrate that rehabilitation of HOME-ARP rental housing is the primary eligible activity
Not Applicable.

• Require a review of management practices to demonstrate that disinvestment in the property has not occurred; that the long-term needs of the project can be met; and that the feasibility of serving qualified populations for the minimum compliance period can be demonstrated.

Not Applicable.

• State whether the new investment is being made to maintain current affordable units, create additional affordable units, or both.

Not Applicable.

• Specify the required compliance period, whether it is the minimum 15 years or longer.

Not Applicable.

• State that HOME-ARP funds cannot be used to refinance multifamily loans made or insured by any federal program, including CDBG.

Not Applicable.

• Other requirements in the PJ’s guidelines, if applicable:

Not Applicable.

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-329 Agenda Date: 3/21/2023

REPORT TO COUNCIL

SUBJECT
Action on Four Written Petitions (Council Policy 030), Submitted by Lee Broughman, Larry McColloch, Debbie Tryforos and Scott Filler each Requesting to Place an Agenda Item on a Future Council Meeting for Council to Discuss the Behavior of Councilmember Park at the February 7, 2023 Council Meeting

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
Council Policy 030 - Adding an Item on the Agenda (Attachment 1) sets forth the procedure for written petitions. Any member of the public may submit a written request raising any issue or item within the subject matter jurisdiction of the Council. Per the policy, the written request will be submitted on the agenda, in the form substantially provided by the requestor, without any staff analysis, including fiscal review, legal review and policy review. If a simple majority of the City Council supports further study of the request, then a full staff analysis shall be prepared within thirty (30) days, unless otherwise directed by the City Council.

DISCUSSION
The City Clerk’s Office received four (4) Written Petitions on from Lee Broughman, Larry McColloch, Debbie Tryforos and Scott Filler each requesting to place an agenda item on a future council meeting for Council to discuss the behavior of Councilmember Park at the City Council meeting of February 7, 2023 in violation of Santa Clara City Council Conduct Policy, when on several occasion he made remarks directed to a member of the public (Kirk Vartan). (Attachment 2).

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is an administrative activity that will not result in direct or indirect physical changes to the environment.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any report to council may be requested by contacting the City Clerk’s Office at (408) 615-2220, [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

ALTERNATIVES

1. Set a future Council meeting date to take action on the Written Petition received.

City of Santa Clara Printed on 3/16/2023Page 1 of 2
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23-329 Agenda Date: 3/21/2023

2. Take no action.

3. Any other City Council Action, as determined by the City Council.

RECOMMENDATION
Staff makes no recommendation.

Reviewed by: Nora Pimentel, Assistant City Clerk
Approved by: Office of the City Manager

ATTACHMENTS

1. Policy and Procedure 030 - Adding an Item on the Agenda

2. Written Petition submitted by Lee Broughman, Larry McColloch, Debbie Tryforos, and Scott Filler City of Santa Clara Printed on 3/16/2023Page 2 of 2
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RESOLUTION NO. 20-8895

A RESOLUTION OF THE CITY OF SANTA CLARA,
CALIFORNIA TO REPEAL RESOLUTION NO. 20-8809,
AMEND
COUNCIL POLICY 030 ENTITLED "ADDING AN ITEM
ON THE AGENDA," AND APPROVE THE COUNCIL ITEM

REQUEST FORM
BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

WHEREAS, amending the policy on adding an item on the agenda to establish a clear, effective and easily understood process for members of the City Council and the public to have items within the jurisdiction of the City Council placed on a meeting agenda; WHEREAS, the amended version of the Adding an Item on the Agenda policy expands on the current policy language by clearly stating that, when a written request is first considered, discussion should be limited to whether an item should be added to an agenda and a date, not the merit of the item; and,
WHEREAS, the amended Adding an Item on the Agenda policy, attached hereto as Attachment 1, includes a Council
Item Request Form for the City Council's use when requesting an item for inclusion on a Council meeting agenda and adds the procedure for written requests from members of the City Council.

NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

1. That Resolution No. 20-8809 is hereby rescinded in its entirety.

2. That amended Council Policy 030 entitled "Adding an Item on the Agenda" with the Council Item Request Form, attached hereto as Attachment 1, is hereby approved and adopted, and the City Manager is directed to number (and renumber, as appropriate) the Council Policy Manual such that they are organized in a logical fashion.

II
II
II
Resolution/Amending Adding an Item on the Agenda Policy and Approving Council Item Request Form Page 1 of 2 Rev: 11 /22/17

3. Effective date. This resolution shall become effective immediately.

I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED

AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 27rH DAY OF OCTOBER, 2020, BY THE FOLLOWING VOTE:

AYES: COUNCILORS:

NOES: COUNCILORS:

ABSENT: COUNCILORS:

ABSTAINED: COUNCILORS:

Attachments incorporated by reference:

Chahal, Davis, Hardy, O'Neill, and Watanabe,
and Mayor Gillmor
None
None
None ---

ORA PIMENTEL, MMC

ASSISTANT CITY CLERK

CITY OF SANTA CLARA

1. Council Policy 030 entitled "Adding an Item on the Agenda" Resolution/Amending Adding an Item on the Agenda Policy and Approving Council Item Request Form Page 2 of 2 Rev: 11 /22/17
City of
Santa Clara
City of Santa Clara
Council Policy Manual
The Center of What's Possible

PURPOSE
POLICY

ADDING AN ITEM ON THE AGENDA
To establish a clear, effective, and easily understood process for members of the City Council and the public to have items, within the jurisdiction of the City Council, placed on the City Council agenda for consideration.

Members of the City Council:

The Mayor or any individual Councilmember may submit a written request by using the Council Item Request Form to the City Manager's Office for inclusion of an item on a City Council agenda, provided the request is received two (2) days prior to the public release of the agenda packet. At the meeting where the request is heard, discussion should be limited to whether the item should be added to an agenda and a date, not the merit of the item.

Referral from a Council Committee:

Council Committees may submit a written request to the City Manager's Office for inclusion of an item on a City Council agenda, provided the request is received two (2) days prior to the public release of the agenda packet. ·
Council Committees may bring forward a recommendation to the full City Council by way of the Committee minutes, which are typically prepared within three weeks following the Committee meeting.

Items Referred During a Council Meeting:

By Council action, an item may be referred to the City Manager for inclusion on a City Council agenda. If the request requires further study of the item from staff, a full analysis shall be prepared at the direction of the City Manager with at least thirty (30) calendar days prior to the meeting, unless otherwise directed by the City Council. If the request requires more than thirty (30) calendar days to prepare, status updates will be provided to the City Council every sixty (60) days as an informational memo.

Revised 10/27/2020
Resolution No. 20-8895
CP 030 Page 1 of 3
City of
Santa Clara
City of Santa Clara
Council Policy Manual
The Center of What's Possi ble

PROCEDURE

FOR WRITTEN

PETITIONS

ADD ING AN ITEM ON THE AGENDA
Written Petitions and Public Presentations:

Any member of the public may submit a written request raising any issue or item within the subject matter jurisdiction of the City Council to be heard under the "Written Petition" section of the City Council's regular agenda within two (2) Council meetings after received. After the initial Written Petition is placed on the agenda, a majority vote of the City Council may add the item to a future Council meeting for action. Any member of the public may address the City Council under the "Public Presentations" section of the agenda. If the presentation includes a request of the Council, a majority vote of the City Council may refer the item to the City Manager to be properly added to a future meeting, in compliance with the Brown Act.

1. All requests to address the City Council shall be submitted in writing.

Written Petition forms are available for the petitioner's convenience on the City's website and in the City Manager's Office, City Clerk's Office, and the Mayor and Council Offices. Alternatively, an email may be submitted to [email protected] .

2. Once the Written Petition is received by the City Clerk's Office, it should immediately be forwarded to the City Manager for placement on an agenda within two (2) Council meetings after receipt of the original request from the City Clerk's Office. All written material (request and any support material) will be submitted on the agenda in the form substantially provided by the requester without any staff analysis, including fiscal review, legal review and policy review, until the City Council has had the opportunity to provide direction to the City Manager.

3. At the meeting where the item is first considered, if a majority of the City Council supports further study of the item, then a full staff analysis shall be prepared within thirty (30) days, unless otherwise directed by the City Council. Discussion should be limited to whether an item should be added to an agenda and a date, not the merit of the item.

Revised 10/27/2020
Resolution No. 20-8895
CP 030 Page 2 of 3
City of
Santa Clara
City of Santa Clara
Council Policy Manual
The Center of What's Possible

PROCEDURE

FOR WRITTEN

REQUESTS

FROM CITY

COUNCIL

ADD ING AN ITEM ON THE AGENDA

1. Members of the City Council shall use the Council Item Request Form to submit a written request for inclusion of an item on a future City Council agenda.

2. Once the Council Item Request Form is received by the City Clerk's Office, it should immediately be forwarded to the City Manager for placement on an agenda within two (2) Council meetings after receipt of the original request from the City Clerk's Office. All written material (Council Item Request Form and any support material) will be submitted on the agenda in the form substantially provided by the requester without any staff analysis, including fiscal review, legal review and policy review, until the City Council has had the opportunity to provide direction to the City Manager.

Attachments: Council Item Request Form
Revised 10/27/2020
Resolution No. 20-8895
CP 030 Page 3 of 3
City of
Santa Clara
The Ce nter of What's Possi ble

COUNCIL ITEM REQUEST FORM
The Council Item Request Form is for members of the City Council to submit written requests to the City Manager's Office for inclusion of an item on a future City Council meeting agenda. At the meeting where the initial written request is heard, discussion should be limited to whether the item should be added to an agenda and a date, not the merit of the item. A majority vote of the City Council is required for the item to be added to future Council meeting agenda for action.

CONTACT INFORMATION
Requesting Member of City Council --------------------
Contact E-mail ___________________________ _
Contact Phone _ ____ ______________________ _
Today's Date ____________________________ _

WRITTEN REQUEST
I, __________________ , hereby request that the following item be placed on the City of Santa Clara Council and Authorities Concurrent meeting agenda:

Reference: Council Policy 030 - Adding an Item on the Agenda Resolution No. 20-8895
City of
Santa Clara
The Center of What's Possible

CITY COUNCIL WRITTEN PETITION
Please provide the information requested below.When complete, submit to the City Clerk's Office, 1500 Warburton Avenue, Santa Clara, CA 95050 or email to:
[email protected]
Date: 2/21 /23
I, Leanne (Lee) Brough man ' am hereby requesting to be placed on the Santa Clara City Council Agenda for the following purpose:

See Attached.

I understand that it is important I attend the meeting in the event there are questions the City Council wishes to ask me.

SIGNED:

NAME:

ADDRESS: ---------------
Street
City Zip Code
TELEPHONE:* -------------Optional
EMAIL: _______________ _
DATE: _______________ _
*NOTE: This is a public document. If your telephone number is unlisted or if you do not want it to be public, please provide an alternate number where you can be reached. ·-; · ·:-: I I
' ' I

CITY COUNCIL WRITTEN PETITION
Date: February 20, 2023
I, Leanne (Lee) Broughman hereby request that the following subject be placed on the City of Santa Clara Council and Authorities Concurrent Meeting Agenda in March 2023:

I want to see again, The City Council place on a future agenda The behavior of Council member Kevin Park at the City Council meeting of February 7th 2023 in violation of Santa Clara City Council conduct policy, when on several occasion he made remarks directed to a member of the public (Kirk Vartan).

He should be reprimanded or censored for his egregious for behavior.

By submitting this form, I am confirming that I am the requestor herein listed and that the information provided is truthful and correct to the best of my knowledge. I understand that it is important that I attend the meeting in the event there are any questions the Mayor and/or Council wishes to ask me. I also understand that the City may not place my item on the Agenda if it is not verifiable and within the subject matter jurisdiction of the City.

Leanne (Lee) Brough man
1675 Scott Blvd., #321 Santa Clara, CA 95050 [email protected] 408-234-6092
This is a copy of a public document Form updated 2017 doc.

Untitled document- Untitled document-1.pdf file:// /C:/U sers/larry /Downloads/Untitled%20document- l . pdf I of I
I .
i _ .. 1 · : r 1 I
;_ l.J I I l ... ......

Date: February 22, 1923
I, Larry McColloch hereby request that the following subject be placed on the City of Santa Clara Council and Authorities Concurrent Meeting Agenda in March 2023.

I would like the council to review the behavior of council member Kevin Park at the City Council meeting of February 7th 2023 that appears to be in violation· of Santa Clara City Council conduct pblicy, when he1 read from a children's book that Mr. Park had added his own comments on yell_ow post-it-notes. It appeared to be directed -at tin active -member of the public (Kirk Vartan). It appeared to be pre-planned and to disparage Mr. Vartan.

I believe he should be reprimanded or censored.

By subrrnitting this form, I am confirming that I am the requestor herein I
listed and that the information provided is truthful and correct to the best of my knowledge. I understand that it is
important that I attend the meeting in the event there are any questions the Mayor and/or Council wishes to ask me. I also understand that the City may not place my item on the Agenda if it
is not verifiable and within the subject matter jurisdiction of the City.

Larry McColloch
3798 Inglewood Dr.

Santa Clara, Ca. 95054
( 408 )980-9851
la .mccolloch gmail.com
This is a modification of a public document Form updated 2017 doc. 2/23/2023, 3:52 PM
City of
Santa Clara
The Center of What's Possible

RECEIVED
FEH ,2 7 2023
City Clerk's Office
City of Santa Clara

CITY COUNCIL WRITTEN PETITION
Please provide the information requested below.When complete, submit to the City Clerk's Office, 1500 Warburton Avenue, Santa Clara, CA 95050 or email to:
[email protected]
Date: 2/23/23
I, Debbie Tryforos ' am hereby requesting to be placed on the Santa Clara City Council Agenda for the following purpose:

I want to see the City Council place on a future agenda The behavior of Council member Kevin Park at the City Council meeting of February 7th 2023 in violation of Santa Clara City Council conduct policy, when on several occasion he made remarks directed to a member of the public (Kirk Vartan).

He should be reprimanded or censored for his egregious for behavior. Anthony Becker should also be reprimanded for his behavior as Kevin Park was insulting Mr. Vartan.

By submitting this form, I am confirming that I am the requestor herein listed and that the information provided is truthful and r.nrrAr.t tn thA hA~t nf mv knnwlArlnA
I understand that it is important I attend the meeting in the event there are questions the City Council wishes to ask me.

SIGNED : Debb·1e Tryforos Digitally signed by Debbie Tryforo s Date: 2023.02.27 09:28:31 -08'00'
NAME: Debbie Tryforos
ADDREss : 1735 Long St
Street
Santa Clara
City
95050
Zip Code
TELEPHONE :* 408 4 76 6716
Optional
EMAIL : [email protected]
DATE: 2/27/23
*NOTE: This is a public document. If your telephone number is unlisted or if you do not want it to be public, please provide an alternate number where you can be reached.

CITY COUNCIL WRITTEN PETITION
Date: February 27, 2023
REClfJI.VED
FEB 2 8 2023
C:ty ._,1erk's Office
City of Santa Clara
I, Scott Filler hereby request that the following subject be placed on the City of Santa Clara Council and Authorities Concurrent Meeting Agenda in March 2023 :
"The behavior of Council member Kevin Park at the City Council meeting of February 7th, 2023, in violation of Santa Clara City Council conduct policy", when on several occasion he made remarks directed to a member of the public (Kirk Vartan). He should be reprimanded or censored for his egregious behavior.

Please refer to episode 20 of Public Trust Review on Youtube for more information:
https://www.youtube.com/watch?v=kkOPBXjgcog
By submitting this form, I am confirming that I am the requestor herein listed and that the information provided is truthful and correct to the best of my knowledge. I understand that it is important that I attend the meeting in the event there are any questions the mayor and/or Council wishes to ask me. I also understand that the city may not place my item on the agenda if it is not verifiable and within the subject matter jurisdiction of the City.

Scott Filler
3809 De La Cruz Blvd, Santa Clara, CA 95054
scottfiller@hotmail .com
(408) 329-8920
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-389 Agenda Date: 3/21/2023

REPORT TO COUNCIL

SUBJECT
Update on City Council and Stadium Authority Staff Referrals

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND AND DISCUSSION
During Council and Stadium Authority meetings, the City Council or Stadium Authority Board provide direction on policy issues or refer information requests to staff for follow-up.

The purpose of the City Council and Stadium Authority Referrals Update is to provide the City Council/Stadium Authority Board and the public a current status report. Completion of the referrals may be communicated by various means such as: Report to Council, Information Memorandum provided through a Council Agenda or monthly City Hall News publication or during a future Council meeting.

The Referrals list will be published in the Council agenda packet under the “City Manager/Executive Director Report” section of the Council Agenda. Reports will include both open and closed referrals.

ATTACHMENTS

1. City Council and Stadium Authority Staff Referrals
City of Santa Clara Printed on 3/16/2023Page 1 of 1
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CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS

FOR FOLLOW-UP/ACTION
Updated 3/16/23

Page 1 ends

Date
Initiated
Source Referral Description Assigned
Department
Projected Completion

1. 2/7/23 Council Meeting Public Presentation: Kirk Vartan requested the City provides a copy of the FIFA Agreement
Executive Director’s
Office/Stadium
Authority Counsel’s
Office
Staff is coordinating multiple
requests for FIFA documents.

The 2018 Bid Document has
been publicly released via
NextRequest. Staff continues
to review and analyze material
for CPRA and Board
responses.

2. 1/31/23 Council Meeting Public Presentation: Howard Gibbons discussed concerns regarding illegal hotdog vendors near the Stadium. SCPD to return to Council to do a report regarding vendors near Levi’s Stadium
City Manager’s
Office / SCPD
An informational report will
be provided on April 4, 2023
meeting.

3. 11/1/22 Council Meeting Written petition submitted by Kirk Vartan to place an agenda item on a future Council meeting for to discuss the New Parking Permit Ordinance and rules. Current signage very restrictive at 1-2 hours for parking. As a small business, employees need to park.

Residents don't need parking during the day as they have a 2-car garage and two driveway spots, allowing for four cars to be parked per house. Informational report provided on Jan. 10, 2023 and note and filed.

Public Works

A comprehensive report
targeted to return in April
2023

4. 11/1/22 Council Meeting Written petition submitted by Lori Garmany requesting an agenda item on a future Council meeting for Council to consider the censure of the Mayor for the leaking of closed session information. On 11/1/22 Council meeting, passed 5-2 to return to future agenda date.

City Manager’s
Office
TBD

5. 6/7/22 Council Meeting Action on a Written Petition (Cou ncil Policy 030), Submitted by Brian Doyle, to Place an Agenda Item at a Future Council Meeting to Discuss an Explanation by Councilmember Kevin Park of the Apparent Inconsistent Statements in Official Filings Regarding His Employment and Sources of Income
City Clerk’s Office Item to return to future date
upon completion of claims
and litigation

6. 10/4/22 Council Meeting Information item on the Traffic Calming Policy: discussion of thresholds for the 85 th percentile and 1000 vehicle requirements.

Public Works May 2023

7. 10/4/22 Council Meeting Written petition submitted reques ting to place item on a future meeting for a public review of the Settlement Agreement and mutual release dated August 31, 2022 between the City of Santa Clara, the Santa Clara Stadium Authority, and the 49er Football Team Entities: Post settlement agreement on website as soon as possible and schedule study session in the future following the completion of any pending litigation on buffet costs and public safety costs.

City Manager’s
Office
Study session TBD based on
completion of pending
litigation on buffet costs and
public safety costs

8. 9/13/22 Council Meeting Approve alternative 2 of El Camino Specific Plan: Direct staff to prepare a significantly Community Item w ill return on agenda on City of
Santa Clara
The Center of What's Possible

SCSA -------SANTA CLARA STAOIUM AUTHORITY

CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS

FOR FOLLOW-UP/ACTION
Updated 3/16/23

Page 2 ends

Date
Initiated
Source Referral Description Assigned
Department
Projected Completion
modified Specific Plan that retains enough density and elements (e.g., a range of densities that support mixed-use) of the prior Specific Plan so as to be consistent with the prior draft EIR; with added direction to include the activity zones with building heights of up to 6 stories as proposed in the 2021 draft Specific Plan, to continue consideration of the 2021 draft Specific Plan and to prepare an economic feasibility analysis of both plans.

Development March 7, 2023
Consultant Agreement to
begin the City Council directed
work was approved at March
7, 2023 CC meeting.

COMPLETED

9. 8/16/22 Council Meeting Discuss potential uses, unfunded repairs, and finances of operating and maintaining the Morse Mansion. Item discussed at Nov. 1, 2022 Council meeting. Staff to return with options to extend lease and maintain property for City uses. The City is hosting a community meeting on Jan. 25, 2023 regarding the future of use of the historic Morse Mansion, located at 981 Fremont St. At the meeting, staff will discuss possible options and receive community feedback to share with the Council for future consideration.

City Manager’s
Office
TBD

10. 8/16/22 Council Meeting Written petition from Kirk Vartan to review and evaluate the purchase of the CA Great America Theme Park. Specifically, clarify what development could take place on the site given the current and general plan designations. Staff to return at future date with the option for a session with developer.

City Manager’s
Office

TBD

11. 7/5/22 Council Meeting SB9 Developments: Direct staff to bring back recommendations regarding affordability.

When the City considers an update to citywide affordable housing ordinance, this information will be provided.

Community
Development
TBD

12. 6/7/22 Council Meeting Action on a Written Petition submitted by Brian Doyle, for an Agenda Item at a Future Council Meeting to Discuss an Explanation by Councilmember Kevin Park of the Apparent Inconsistent Statements in Official Filings Regarding His Employment and Sources of Income
City Clerk’s Office Item to return to future date
upon completion of litigation.

13. 6/7/22 Council Meeting Rooftop Solar: Direct staff to conduct a cost-benefit analysis on installing rooftop solar and ways to make it feasible for Santa Clara homeowners Silicon Valley Power TBD

14. 4/5/22 Council Meeting Written Petition submitted by Joseph Goschy to discuss appealing a building Violation (CRN 2020-00310) at 220 Tyler Avenue. At the Feb. 7, 2023 Council meeting, Community Development Director Andrew Crabtree coordinated with petitioner on next steps to take accurate reading of HVAC system. Code Enforcement conducted an inspection between 5:15-6:15 a.m. on Feb. 10, 2023 in coordination with Mr. Goschy.

City Attorney’s
Office

In Progress. Staff will provide
an email to Council with an
informational report on
inspection findings.

15. 4/5/22 Council Meeting Written Petition submitted by Councilmember Jain requesting a future agenda item to discuss how to change noticing policy to reach more people. A community meeting was held on Dec. 8, 2022 to gather public input. Next steps are a public review of draft revised public outreach policy, which will be available in April 2023. Planning Community
Development / City
Attorney
City Council consideration of
revised policy estimated
Summer 2023
City of
Santa Clara
The Center of What's Possible

SCSA -------SANTA CLARA STAOIUM AUTHORITY

CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS

FOR FOLLOW-UP/ACTION
Updated 3/16/23

Page 3 ends

Date
Initiated
Source Referral Description Assigned
Department
Projected Completion
Commission and City Council consideration of revised policy estimated Summer 2023

16. 3/22/22 Council Meeting Patrick Henry Specific Plan: Return to Council with a Proposal for a Plan Amendment for a .3% Public Art Fee Grant the Authority on the Approval of the TMA to the City Council versus the City Manager, indicated in the draft Plan.

Community
Development
Summer 2023

17. 1/11/22 Council Meeting Update on review and monitoring of Transportation Demand Management (TDM) measures. Staff issued RFP to support online reporting and tracking of TDM Measures and present a template to complete the forms. Staff issued the RFP on May 27 and has extended the deadline to July 18 to allow for more proposal submissions. Staff reviewed submissions. Notice of Award was provided in 2023. Will bring consultant agreement for approval by Council in April 2023.

Community
Development
April/May 2023

18. 1/11/22 Council Meeting Action on a Council Written reque st submitted requesting to place an agenda item at a future Council Meeting to discuss making the Youth Soccer Park parking lot available when there are no events at the Youth Soccer Park

1. Investigate ADA Improvements for parking

2. Investigate whether the City can engage a private operator to manage for parking

3. Investigate whether the 49ers can use their practice facility for parking

4. Determine the fair market value of VIP parking
Parks &
Recreation/City
Attorney/City
Manager
TBD 19. 1/12/21 Council Meeting Provide a study session on pros /cons lifecycle cost/benefits of artificial surfacing including turf. Staff will return to Council with an informational memo.

Parks & Recreation TBD

20. 4/30/19 Council Meeting Report on number of public transi t riders for large stadium events – and relationship of costs of parking increases transit ridership. Ask Stadium Manager for analysis to support their position that reducing the cost of parking would likely adversely impact public transit ridership, resulting in more cars on the roads.

49ers Stadium
Manager
TBD

21. 10/2/18 Council Meeting Amend sign ordinance to prohibit signs on public property Parks & Rec/ City Attorney
TBD

22. 3/13/18 Council Meeting Develop a Stadium Authority Fina ncial Reporting Policy in conjunction with the Stadium Authority Auditor and the external auditor
Finance TBD

City of
Santa Clara
The Center of What's Possible

SCSA -------SANTA CLARA STAOIUM AUTHORITY

COMPLETED

CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 3/16/23

Page 1 ends

Date
Initiated
Source Referral Description Assigned
Department
Completed Resolution

1. 1/31/23 Council Meeting Public Presentation: Judy Hubbard stated there are unsafe drop off locations outside of Levi’s Stadium and the need for designated drop-offs for ADA and elderly. The resident received a ticket for stopping and drop off.

City Manager’s
Office / Stadium
Authority staff
3/16/23.

2. 10/4/22 Council Meeting Written petition requesting to place agenda Item to set a Study/Briefing Session for the public in which the Terms of the Settlement Agreement are discussed as well as Presentation of Sources of Revenues, to include an explanation of the Waterfall through which Money Flows as well as the Rate at which the various loans are being paid off
Finance 3/16/23 Complete. Information
related to the waterfall
of funds was included
as part of the Stadium
Authority FY 2023/24
Budget

3. 2/7/23 Council Meeting Public Presentation: Susan Hinton requested priority for City services such as expanding library hours to open full time, requested email and phone directory to be found easily on the City website. City tree that fell in yard and made a request three times and the City Arborist came out but there was no action.

City Manager’s
Office/Public
Works
2/15/23 Staff has followed up
with Susan Hinton.

4. 9/13/22 Council Meeting Reconsider the Council action taken at the Aug. 30, 2022 council meeting which approved up to a 25% apportionment for reimbursement that carried on a 4-1 vote.

The action was to consider possible financial assistance options related to the replacement of a private concrete sound wall adjacent to Pruneridge Avenue in the Laurel Park East Neighborhood and potential delegated authority for a budget amendment. This item was heard at the Nov. 15, 2022 Council agenda.

Public Works /
City Attorney’s
Office
2/14/23

This item was resolved
by City Attorney’s
Office

5. 2/7/23 Council Meeting Public Presentation: Rohit Pur stated he wanted to build an ADU and Santa Clara County allows tiny homes on wheels. Rohit requested the City of Santa Clara to consider this option for ADUs.

Community
Development
2/7/23 Staff has set up a
follow-up meeting with
Mr. Pur regarding
mobile ADUs.

6. 8/16/22 Council Meeting Discuss allocating up to $150K to create a Neighborhood Stadium Relations Committee using funds from the SCSA budget. At the Feb. 7, 2023 Council agenda, the Council approved and provided direction to have the Committee modeled after NURC and meetings to be held near the Stadium.

City Manager’s
Office
2/7/23 Based on Council
direction, staff will
return with additional
information and
potential Council action
related to forming the
Committee on March
City of
Santa Clara
The Center of What's Possible
SCSA

SANTA CLARA STADIUM AUTHORITY

COMPLETED

CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 3/16/23

Page 2 ends

Date
Initiated
Source Referral Description Assigned
Department
Completed Resolution
21, 2023

7. 1/31/23 Council Meeting Residents Zhengang Chen and Bin Jia and Ellen Ying Ng requested waiving weed abatement citations, since then has made the necessary landscaping. Santa Clara Fire Department contacted residents to inform them the public hearing on Feb. 21 is with the County of Santa Clara, not the City. The City does not have the authority to remove them.

Fire Department 2/1/23 Complete

8. 1/10/23 Council Meeting Written petition submitted by Paul Rosa to cover costs of City services in support of the Wilcox High School Baseball 2023 Fundraising Tournaments at Washington Ballfield. At the Jan. 31, 2023 meeting, Council directed staff to work with applicant to work with community grant funding, identify volunteer work to offset costs and return with a final cost.

Parks &
Recreation
1/31/23 Complete. Staff
working with applicant
for grant funding for
costs and will return
with a report after the
tournament.

9. 5/24/22 Council Meeting (11/1/22) Action petition submitted by Shprese Head Requesting to Place an Agenda Item on a Future Council Meeting for Council to Discuss what the City of Santa Clara is doing to help get BMX riders back to Racing under USA BMX Sanction.

Lease Agreement between City and Santa Clara PAL for the operation of BMX track: On May 24, 2022, staff returned with a status report on coordination of efforts between BMX and Police Activities League (PAL). Council note and filed report. Council questions included: obtain requested responses to questions presented to PAL, timeline, a full audit (5-years) of PAL, etc.

City Manager’s
Office

1/10/23

The report was noted
and filed on Jan. 10,
2023

10. 9/27/22 Council Meeting Expand outreach beyond noticing requirements for study session for the Tasman East Specific Plan Amendment to include noticing of neighboring property owners within a quarter mile of the Plan area.

Community
Development
12/6/22

Completed at Dec. 6,
2022 Council meeting.

11. 7/12/22 Council Meeting Request for costs paid to prev ious law firms for City of Santa Clara PRA assistance.

Staff are working on summarizing costs.

City Attorney 12/15/22

Completed
City of
Santa Clara
The Center of What's Possible
SCSA

SANTA CLARA STADIUM AUTHORITY

COMPLETED

CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 3/16/23

Page 3 ends

Date
Initiated
Source Referral Description Assigned
Department
Completed Resolution

12. 6/15/21 Council Meeting Request to provide date-based search capability on City website. The new search is currently being tested by the City’s Website Core Team, and the City is working with the vendors to implement by year end.

ITD / City
Manager
12/1/22

IT Department
continues to monitor
and improve on search
capability

13. 9/27/22 Council Meeting Written petition submitted by Mo rteza Shafiei to purchase the lot at 1601 Civic Center Drive, Santa Clara, in order to establish a park for the benefit of our Citizens and neighborhood. The community of over 170 homes and 4 HOAs submitted a letter to the City Council detailing concerns for the planned development at 1601 Civic Center Drive (Charities Housing) and requested that this Citizen Proposal be considered on equal footing with any other proposals.

City Manager’s
Office
11/15/22

Park acquisition item
heard at Nov. 1, 2022.

Item regarding 1601
Civic Center Drive
heard at Nov. 15, 2022
Council meeting and
not approved

14. 9/13/22 Council Meeting Information memo on scooters including a recap of the background of what has occurred to present.

Public Works 11/15/22

Presented in November
2022 to Council

15. 5/24/22 Council Meeting Prepare a financial analysis for moving Santa Clara City Hall to a new location within the eight blocks of the original downtown. Staff has contract to prepare the analysis for Council approval on Oct. 18, 2022.

Community
Development
10/18/22 Item approved on
October 18, 2022

16. 12/14/21 Council Meeting Conduct an RFP for noise monitoring services at the stadium, including possible measures to attenuate noise levels.

Community
Development
10/28/22 Staff issued RFP which
closed on Oct. 28, 2022

17. 8/17/21 Council Meeting
(Priority Setting
Check-in)
Staff to return at a future Council meeting with draft ordinance to adopt recommended procurement reforms.

Finance 8/30/22 Completed

18. 8/16/22 Council Meeting Refer to staff to explore the option to expand cemetery hours at Mission City Memorial Park to possibly include Sunday hours.

Parks &
Recreation
8/30/22 Staff corresponded
with requestor on
current hours available

19. 7/12/22 Council Meeting Return as an action item under Alternative #1 – Determine the staff investigation sufficiently provided evidence of irregularities regarding Mr. Patrick’s residency and take action in accordance with Policy 032 (up to and including removal.) CMO/CAO/CDO 8/16/22 Action taken at 8/16/22
Council meeting
City of
Santa Clara
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SCSA

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COMPLETED

CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 3/16/23

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Date
Initiated
Source Referral Description Assigned
Department
Completed Resolution

20. 7/5/22 Council Meeting Direct staff to work with su bcommittee/task force comprised of Councilmembers Park, Chahal, and Hardy and any other stakeholders (i.e., Apt. Assoc./Dan Kostenbauder) to have discussion with the Silicon Valley Chamber of Commerce regarding the Business License Tax.

CMO 8/1/22

Meeting was held with
stakeholders and
subcommittee.

21. 1/11/22 Council Meeting Response was presented on May 10, 2022 on the action on Written Petition (Council Policy 030) submitted by Keith Stattenfield requesting to place an agenda item at a future Council meeting to discuss requirements from the CAO on approving an update to the CC&Rs of the Case del Rey HOA Bylaws.

City Attorney 7/12/22 The HOA agreed to
submit the CAO’s
revisions to the CC&Rs
to their members at
their next election, and
the Council voted to
approve the CC&Rs.

22. 5/10/22 Stadium Authority
Meeting
Signage Lighting at Levi’s Stadium – Direct staff to conduct an internal review of signage approach (repair or replacement) and return to the Board for authorization to procure a 3
rd party evaluation if needed.

City Manager 7/5/22 Completed

23. 6/21/22 Council Meeting Direct staff to return to Council with a scope to redo the El Camino Real Specific Plan including objective design standards.

Community
Development
Completed Completed

24. 5/10/22 Stadium Authority
Meeting
(CP 030) by Vice Mayor Jain to discuss whether SBL contracts be sold on extra field seats. Agendize discussion whether SBL Contract should be sold on extra field seats.

City Manager 6/21/22 Council approved SBL
contract sold on extra
field seats.

25. 4/19/22 Council Meeting Adoption of a Resolution of Intention for Parking Maintenance District No. 122 - Franklin Square. Staff to return to Council within 60 days detailing how to recover costs or other methods of enhancing revenue for the City.

DPW 6/21/22 Completed

26. 1/12/21 Council Meeting Defer approval of the 1205 Coleman Gateway neighborhood park design to work with the developer within current project approvals to receive additional community input including the Old Quad on park design. The robust public input included additional outreach to the Old Quad neighborhood is complete and the Parks & Recreation Commission made a recommendation to Council on 5/17/22 for approval. The item will go to Council for consideration on June 21, 2022.

Parks &
Recreation
6/21/22 Council approved
schematic design with a
few additions.

City of
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SANTA CLARA STADIUM AUTHORITY

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Updated 3/16/23

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Date
Initiated
Source Referral Description Assigned
Department
Completed Resolution

27. 10/19/21 Council Meeting Discussion of Construction of Lawn Bowl Facility for consideration: The City currently has allocated $175,000 for the repair and maintenance of the Lawn Bowl facility (clubhouse). There has been no subsequent action to re-allocate or redirect that amount to the design and construction of the new Lawn Bowls facility. Given the current balance in the 3001 General Capital Park Maintenance account, Council would need to reprioritize and reallocate up to $175,000 for the required design and engineering of a new facility. There is no funding allocated for construction.

Parks & Rec/City
Manager
6/21/22 Council action to not
prioritize as funding.

28. 1/25/22 Council Meeting Discuss and expl ore options for a transportation shuttle. City staff referred the Senior Transportation letter to Council. City received a grant from the State for a shuttle and this item is being implemented
City Manager 6/8/22 Completed

29. 6/7/22 Council Meeting Loyalton Ranch property: Direct City Manager to return to Council with a 1) Scope of Work and 2) costs of the following: a) consultant’s Risk Analysis/Assessment, b) clean up, and c) fencing.

Silicon Valley
Power
6/7/22 Completed

30. 4/5/22 Council Meeting Written Petition (CP 030) submitted by Jared Peters regarding Responsibility of Sound Wall Adjacent to Pruneridge Avenue adjacent to Laurel Park East Neighborhood.

Working with resident on development of potential cost-sharing/financial assistance solution.

DPW/CAO Completed Item is still being
considered for possible
financial assistance
options.

31. 12/14/21 Council Meeting Defer Loyalton to future meeting to develop strategy for the sale of the property and staff to coordinate a visit to the property for interested Councilmembers. Staff visits with Councilmembers was completed on 3/8/22
City Manager /
Silicon Valley
Power
6/7/22 Completed

32. 1/5/22 Joint City/VTA Study
Session re: BART to
Santa Clara
Set a meeting with VTA near the proposed Santa Clara BART Station location to provide details to the public regarding station design. VTA conducted a May 10, 2022 City Council Study Session on the Santa Clara Station’s Architecture and Site Layout.

Funding a Brokaw undergrounding study for February 8, 2022 Priority Setting Session (not complete, referred to Priority Setting Session 2022) DPW 5/10/22

Study Session with VTA
Complete
City of
Santa Clara
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SANTA CLARA STADIUM AUTHORITY

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Date
Initiated
Source Referral Description Assigned
Department
Completed Resolution

33. 12/14/21 Council Meeting Action on Amendment No. 1 to the Agreement for the Performance of Services with Wilson, Ihrig & Associates for Noise Monitoring Services at Vantage CA2 Data Center and Owens Corning Facility and Related Budget Amendment: item continued to get more information on broadcasting, moving from the Northside to the stadium, and an implementation timeline
Community
Development
5/10/22 Completed

34. 12/7/21 Council Meeting Written Petition (030) to be added to Future Agenda: 10A: Action on a Written Petition (Council Policy 030) Submitted by Jared Peters Requesting to Place an Agenda Item at a Future Council Meeting to Consider making a Policy Decision Regarding the City Assuming Responsibility of an Unstable and Dangerous Sound Wall in the Laurel Park East Neighborhood
DPW 4/5/22 Reported at Council
Meeting; Follow-Up
assigned to staff

35. 11/9/21 Council Meeting Project Homekey: Look for alternate site in Santa Clara better suited for this use CDD 3/10/22 Update to Council emailed to Council on
3/10/22

36. 12/14/21 Council Meeting Defer Loyalton to future meeting to develop strategy for the sale of the property; staff to coordinate a visit to the property for interested Councilmembers.

CMO/SVP 3/8/22 Approved by Council at
3/8/22 Council Meeting

37. 11/16/21 Council Meeting Consider Resolution to support the bid to FIFA for the 2026 World Cup and related events.

CMO/CAO 2/22/22 Approved by Council at
2/22/22 Council
Meeting

38. 10/26/21 Council Meeting Item 4: Presentation on Business Tax Ballot Measure and Other Potential Revenue Measures for November 2022 Ballot: Explore a business tax that strikes a balance with the value of a business-friendly city (key priority) and progressive tax with input and advice of a consultant.

CMO/Finance 2/8/22 Approved by Council at
2/8/22 Priority Setting
Session

39. 10/19/21 Council Meeting Discussion of Future Ballot Measure Discussion in 2022 for Infrastructure Bond or Tax to 2022 Priority Setting Session
CDD/City
Attorney/Finance
2/5/22 Presented at 2022
Priority Setting Session
Part 1; outreach phase
in progress
City of
Santa Clara
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SANTA CLARA STADIUM AUTHORITY

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Updated 3/16/23

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Date
Initiated
Source Referral Description Assigned
Department
Completed Resolution

40. 9/28/21 Council Meeting Approve staff recommendation for Item 6. Public Hearing: 2020-2021 Consolidated Annual Performance and Evaluation Report (CAPER) with changes to increase grant funding to $30,000 for 7 agencies and fund the remaining 4 from the City’s General Fund.

Community
Development/
Housing
Completed Completed

41. 9/7/21 Council Meeting Shorten term of amendment to the agreement for the performance of services with Wilson, Ihrig & Associates for Noise Monitoring Services at Levi’s Stadium from 18 months to 6 months and directed staff to return with a proposal for owning versus leasing equipment and the cost benefit for monitoring the noise data and quality of reporting.

CDD 3/8/22 Approved by Council at
3/8/22 Council Meeting

42. 8/17/21 Council Meeting Implement pilot meeting ma nagement protocol for Council meetings recommended by the Mayor and revisit/assess at 2022 Priority Setting Session. City Attorney to return to Council with resolution outlining this process at future Priority Session to be rescheduled.

City Attorney 2/8/22 Presented in a slide at
the Priority Setting
Session.

43. 8/17/21 Council Meeting Direct staff to bring back on a future agenda a presentation on Councilmember conflict of interest, including what staff currently does and what the Council is responsible for.

City Manager/
City Attorney
2/8/22 Reported to Council the
types of Conflict-of-
Interest staff report on
for items based on
geographic boundaries

44. 8/24/21 Council Meeting
(Study Session)
Directed staff to: Engage with HomeBase to design City Plan Framework and start prep for workgroup discussions, Fast-track Task Force/Housing Commission development and implementation, Fast-track HomeKey progress where possible, especially in entitlements processing and explore short-term basic services, including bathrooms, showers, laundry, cell phone charging and others.

CDD/City Clerk/
City Attorney/
Police
1/25/22 Approved at 1/25/22
Council Meeting

45. 5/4/21 Council Meeting Parking Maintenance District No. 122 – Engage with property owners to discuss options for increasing their share of the annual O&M costs and potential for dissolving the district.

Public Works 1/25/22 Reported at Council
Meeting

46. 8/17/21 Council Meeting
(Priority Setting
Check-In)
Directed staff to return to Council at a future date with changes to the eligibility for serving on City Commissions that expands the eligibility requirement from Santa Clara electorate to Santa Clara resident – deferred to December City Attorney 1/11/22 Approved by Council at
1/11/22 Council
Meeting
City of
Santa Clara
The Center of What's Possible
SCSA

SANTA CLARA STADIUM AUTHORITY

COMPLETED

CITY COUNCIL AND STADIUM AUTHORITY STAFF REFERRALS
Updated 3/16/23

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Date
Initiated
Source Referral Description Assigned
Department
Completed Resolution

47. 8/17/21 Council Meeting
(Priority Setting
Check-in)
Direct staff to explore a consultant for a TDM Study (scope, cost, ongoing cost) and talk to other cities and gather anything that may be able to be shared CDD 1/11/22 Reported at Council
Meeting

City of
Santa Clara
The Center of What's Possible
SCSA

SANTA CLARA STADIUM AUTHORITY
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-421 Agenda Date: 3/21/2023

REPORT TO COUNCIL

SUBJECT
Tentative Meeting Agenda Calendar (TMAC)

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND AND DISCUSSION
The purpose of the TMAC is to provide the public advanced notifications of tentative dates of Council Study Sessions, Joint Council/Commission meetings, as well as Council Public Hearing and General Business agenda items. It is important to note that the TMAC is a Tentative Calendar planning tool and reports listed are subject to change due to Public Hearing publication requirements and agenda management.

City of Santa Clara Printed on 3/16/2023Page 1 of 1
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3/16/2023 12:38:43 PM

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Tuesday, April 4, 2023 Council and Authorities Concurrent Meeting

Study Session
23-1633 Mission City Memorial Park (Cemetery) Operations - Study Session 23-146 Project Update and Action on a Resolution Adopting the Santa Clara Valley Transportation Authority's Central Bikeway Feasibility Study Special Order of Business
23-41 Proclamation of Earth Day/Arbor Day for April 27, 2023 23-375 Presentation for 2023 Santa Clara Relay for Life by American Cancer Society Public Hearing/General Business
23-135 Receive Silicon Valley Power’s Quarterly Update 23-211 Discussion and Request Direction from City Council Related to Sidewalk Vendor Concerns Brought Forth by Mr. Gibbins
23-298 Action to Create a Neighborhood Stadium Relations Committee 23-364 Action on Written Petitions (Council Policy 030), Submitted by Ana Vargas Smith Requesting to Place an Agenda Item on a Future Council Meeting for Council to Discuss Waiving City Services Fees for this Year’s Santa Clara Parade of Champions

23-439 Action on Resolution for an Exception to the 180 Day Waiting Period to Appoint Retired Annuitant, Mark Giovannetti, A Retired Annuitant To Serve as Temporary Extra Help (Government Code Sections 7522.56 and 21224) in the Finance Department to Perform Work as a Purchasing Division Manager

Tuesday, April 18, 2023 Joint Council and Authorities Concurrent & Stadium Authority Meeting
Study Session
23-1171 Cleanup Campaign Alternatives and Community Survey Results City of Santa Clara
Tentative Meeting Agenda Calendar
Note: These proposed dates are tentative and subject to change based on staff capacity, meeting management, and deferred items by Council requiring other items to free up agenda meeting time.

Special Order of Business
23-386 Proclaim April as National Autism Acceptance Month

Public Hearing/General Business
23-141 Public Hearing: Action on the Adoption of the Proposed FY 2023/24 Municipal Fee Schedule
23-1349 Action on the Waiver of the First Reading and Introduction of an Ordinance Approving an Operation Plan including Rules and Regulations and an Investment Policy Governing Endowment Funds of the Mission City Memorial Park (Cemetery) 23-145 Discussion and Follow Up on a Written Petition (Council Policy 030) Submitted by Kirk Vartan Related to Permit Parking Zones
23-275 Action on a Resolution Establishing the Average Per-Acre Land Values in order to set the Parkland In-Lieu Fees for FY2023/24 for New Residential Development

Tuesday, April 25, 2023 Special Council Meeting
23-272 Action on state Homekey funding application for potential interim housing development on County-owned land at Lawrence Expressway and Benton Street

Tuesday, May 9, 2023 Council and Authorities Concurrent Meeting Study Session
23-142 Study Session to review Proposed FY 2023/24 and FY 2024/25 Biennial Operating Budget and FY 2023/24 Capital Improvement Program Budget Changes

Tuesday, May 23, 2023 Joint Council and Authorities Concurrent & Stadium Authority Meeting

Special Order of Business
23-140 Proclamation of National Public Works Week 2023

Public Hearing/General Business
23-208 Action on the Introduction of a Resolution to Modify the Files Management Manual for the City of Santa Clara
23-249 Approve the Annual Report and the Continued Use of the Military Equipment Funding, Acquisition and Use Policy Pursuant to Assembly Bill 481 23-173 Adoption of a Resolution Setting Rates for Overall Solid Waste Services and Annual Clean-up Campaign in the Exclusive Franchise Area
23-174 Adoption of a Resolution Setting Rates for the Storm Drain Environmental Compliance Fee

Tuesday, June 6, 2023 Joint Council and Authorities Concurrent & Stadium Authority Meeting

Study Session
23-143 Study Session to review Proposed FY 2023/24 and FY 2024/25 Biennial Operating Budget and FY 2023/24 Capital Improvement Program Budget Changes

Public Hearing/General Business

23-206 Public Hearing: Adoption of a Resolution Approving the Levy of Benefit Assessment upon the City of Santa Clara Parking Maintenance District No. 122 - Franklin Square

23-209 Public Hearing: Adoption of a Resolution Approving the Levy of Benefit Assessment upon the City of Santa Clara Maintenance District No. 183 - Santa Clara Convention Center Complex

Tuesday, June 27, 2023 - Council and Authorities Concurrent Meeting

Public Hearing/General Business
23-144 Public Hearing: Action on the Adoption of the Proposed FY 2023/24 & FY 2024/25 Biennial Operating Budget and FY 2023/24 Capital Improvement Program Changes

City Council and Authorities ConcurrentMarch 21, 2023

City Council and Authorities Concurrent
March 21, 2023