City of Santa Clara
Meeting Minutes
Audit Committee
Final
1:00 PM Hybrid Meeting
Council Conference Room/Virtual
City Hall - East Wing
1500 Warburton Avenue
Santa Clara, CA 95050
03/30/2023
The City of Santa Clara is conducting the Audit Committee meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely).
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CALL TO ORDER AND ROLL CALL
Chair Park called the meeting to order at 1:15 PM.
Kevin Park, Suds Jain, and Kathy WatanabePresent 3 -
CONSENT CALENDAR
1. 23-163 Audit Committee Minutes
Recommendation: Approve the Audit Committee minutes of November 30, 2022 and February 3, 2023.
A motion was made by Committee Member Watanabe, seconded by Committee Member Jain to approve the Audit Committee Minutes of November 30, 2022 and February 3, 2023.
Aye: Park, Jain, and Watanabe3 -
PUBLIC PRESENTATIONS
None.
GENERAL BUSINESS
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2. 23-162 Overview of the Single Audit Report for Fiscal Year Ended June 30, 2022 Recommendation: Accept the Single Audit Report for Fiscal Year Ended June 30, 2022 and recommend that the reports are forwarded to note and file to the full Council at the April 4, 2023 Council and Authorities Concurrent meeting.
Auditor Amy Meyer, Maze & Associates, gave a PowerPoint presentation.
Committee Members' questions and comments followed.
Auditor Meyer addressed the Committee Members' questions and comments.
A motion was made by Committee Member Jain, seconded by Committee Member Watanabe, to accept the Single Audit Report for Fiscal Year Ended June 30, 2022 and recommend that the reports are forwarded to note and file to the full Council at the April 4, 2023 Council and Authorities meeting.
Aye: Park, Jain, and Watanabe3 -
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3. 23-350 Overview and Continuing Discussion of the Proposed 2023-2024 Audit Work Plan
Recommendation: Approve the proposed 2023-2024 audit work plan and recommend that the citywide risk assessment and prioritized audit workplan be forwarded for note and file to the full Council at a future Joint Council and Authorities Concurrent and Stadium Authority Meeting.
Audit Manager, David Noce, gave a PowerPoint presentation.
Committee Members' questions and comments followed.
Audit Manager Noce and Chief Assistant City Attorney Sujata Reuter addressed the Committee Members' questions and comments.
Audit Manager Noce would like to present the results of a Stadium Authority Audit at the next meeting and expects to give a status report sometime in May that would encompass the status on the previous plan and progress made in starting the new audits presented.
Committee Member Watanabe proposed meeting every other month in order to assess the status of Auditor's Office and Baker Tilly and determine if additional projects can be added to the plan.
Committee Members' questions and comments followed.
Audit Manager Noce addressed the Committee Members' questions and comments.
A motion was made by Committee Member Jain, seconded by Committee Member Watanabe, to approve the proposed Baker Tilly 2023-2024 audit work plan, recognizing that the items can be juggled between 2023 and 2024 based on staff/committee
recommendations, and that plan be forwarded for note and file to the full Council at a future Joint Council and Authorities Concurrent and Stadium Authority Meeting.
Aye: Park, Jain, and Watanabe3 -
ADJOURNMENT
Chair Park adjourned the meeting at 2:29 PM.
A motion was made by Committee Member Jain, seconded by Committee Member Watanabe, to adjourn the meeting.
Aye: Park, Jain, and Watanabe3 -
03/30/2023Audit Committee Meeting Minutes
Future Audit Committee meetings will be scheduled at a later date.
MEETING DISCLOSURES
03/30/2023Audit Committee Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
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