Resolution/Use of City Electric Forces Page 1 of 2
Rev: 03-09-18
RESOLUTION NO. 23-9211
A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA,
AUTHORIZING THE USE OF CITY ELECTRIC FORCES
PURSUANT TO CHARTER SECTION 1310
BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
WHEREAS, the City of Santa Clara’s Charter section 1310 requires all contracts involving an expenditure of over $1,000 for the construction or improvement (excluding maintenance and repair) of a public works project to be let to the lowest responsible bidder; WHEREAS, Charter section 1310 permits the City of Santa Clara (“City” or “City of Santa Clara”) to use its own employees if the City Council , by motion passed by at least four affirmative votes, determines that the public works may be done better or more economically by the City’s own employees, and, upon such determination, the City may proceed to have the public works project completed without further observance of Charter section 1310; WHEREAS, the City’s Electric Department desires to perform certain public works, as set forth in the Report to Council, dated April 4, 2023, by its own employees; and, WHEREAS, the City’s Electric Department has presented evidence supporting that the work in question may be performed better or more economically by the City with its own employees. //
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NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:
1. The City Council of the City of Santa Clara does hereby declare and determine that the public works project set forth in the 23-124 Report to Council , attached hereto and incorporated by this reference , may be performed better or more economically by the City with its own employees .
2. Effective date. This resolution shall become effective immediately .
I HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED
AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA, AT A REGULAR MEETING THEREOF HELD ON THE 4TH DAY OF APRIL, 2023 , BY THE FOLLOWING VOTE:
AYES: COUNCILORS:
NOES: COUNCILORS:
ABSENT : COUNCILORS:
ABSTAINED: COUNCILORS:
Attachments incorporated by reference:
1. April 4, 2023, Report to Council #23-124
Resolution/Use of City Electric Forces
Rev: 03-09-18
Chahal, Hardy, Jain, Park, and Watanabe , and
Mayor Gillmor
None
Becker
None
ATTEST: ~
NORA PIMENTEL, MMC
ASSISTANT CITY CLERK
CITY OF SANTA CLARA
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-124 Agenda Date: 4/4/2023
REPORT TO COUNCIL
SUBJECT
Action on a Resolution Authorizing the Use of City Electric Forces at Various Locations; Determine the Proposed Actions are Exempt from CEQA Pursuant to Sections 15302(c) and 15303 (d) of Title 14 of the California Code of Regulations
COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure
BACKGROUND
Charter Section 1310 titled Contracts on Public Works states, in part, “that every contract involving an expenditure of more than one thousand dollars ($1,000) for the construction or improvement (excluding maintenance and repair) of public buildings, works, streets, drains, sewers, utilities, parks and playgrounds shall be let to the lowest responsible bidder.” The section further states that “the City Council may declare and determine that, in its opinion, the work in question may be performed better or more economically by the City with its own employees, and after the adoption of a resolution to this effect by at least four affirmative votes, it may proceed to have said work done in the manner stated, without further observance of the provisions of this section.”
DISCUSSION
Staff believes that the work described below is best and most efficiently performed with City forces based upon the following factors: (1) the work is limited in size and scope; (2) City forces have knowledge and training in operating and maintaining the electric system that can be leveraged to more economically perform this work; and (3) bidding out the work and contracting with a private entity would not likely result in a lower overall cost or time savings. Therefore, staff recommends that the City Council make a finding that City forces can better perform the installation of the following electric facilities and approve the use of City forces.
Estimate Number: 37933
Location: 1876 Cabrillo Avenue
Type of Service: New Business
Description of Work: Install new 35' pole. Transfer street light mast arm and extend duplex conductors. Remove existing pole after communication companies have relocated their facilities to the new pole.
Estimated Cost: $4,523
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37133
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23-124 Agenda Date: 4/4/2023
Location: 1205 Coleman Avenue
Type of Service: New Business
Description of Work: Underground Equipment - ±6,000' High Voltage Cable, ±2,300' Low Voltage Cable, 26 Splices, 135 Elbows, 13 Streetlights, 4 Switches, 10 Transformers, 736 Meters.
Estimated Cost: $1,060,832
Appropriation: Electric Utility Capital Fund (591) Project 2005 - New Business Estimate Work
Source of Revenue: Customer/Developer Contribution
Estimate Number: 37286
Location: 2920 Scott Boulevard
Type of Service: Reliability
Description of Work: Relocation of an existing padmount electrical transformer.
Estimated Cost: $36,142
Appropriation: Electric Utility Capital Fund (591) Project 2006 - Distribution Capital Maintenance and Betterments
Source of Revenue: Customer/Developer Contribution
ENVIRONMENTAL REVIEW
Staff recommends that the City Council determine that the actions being considered are exempt from the California Environmental Quality Act (“CEQA”)pursuant to the following sections of Title 14 of the California Code of Regulations: (1) Section 15302(c) (Class 2 - Replacement or Reconstruction) as the proposed work involves the replacement or reconstruction of existing utility systems and/or facilities involving negligible expansion of capacity, and (2) Section 15303(d) (Class 3 - New Construction or Conversion of Small Structures), because the proposed work involves the construction of a limited number of small electric utility facilities.
FISCAL IMPACT
The funds to support the staff time for work performed by SVP and related construction materials for the work detailed in this report, totaling $1,101,497, are included in the Fiscal Year 2022/23 Capital Budget, as indicated by each project appropriation. Of that total amount, $1,065,355 is in New Business Estimate Work and $36,142 is in the Transmission and Distribution Capital Maintenance and Betterment Capital Improvement Projects in the Electric Utility Capital Fund. All referenced work will be performed with City Electric Forces (SVP staff). Some work associated with encroachment permits may be performed by the Department of Public Works (DPW). DPW costs are recovered through payment of permit fees.
COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’sofficial-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’swebsite and in the City Clerk’sOffice at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’sOffice at (408) 615-2220, email [email protected] or at the public information desk at City of Santa Clara Printed on 3/30/2023Page 2 of 3
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23-124 Agenda Date: 4/4/2023
any City of Santa Clara public library.
RECOMMENDATION
Determine the proposed actions are exempt from CEQA pursuant to sections 15302(c) and 15303(d) of Title 14 of the California Code of Regulations and adopt a Resolution authorizing the use of City Electric Forces for work detailed in this report located at 1876 Cabrillo Avenue, 1205 Coleman Avenue, and 2920 Scott Boulevard.
Reviewed by: Manuel Pineda, Chief Electric Utility Officer Approved by: Office of the City Manager
ATTACHMENTS
1. Resolution - Use of City Electric Forces
City of Santa Clara Printed on 3/30/2023Page 3 of 3
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