City of Santa Clara
Minutes
Joint Council and Authorities Concurrent &
Santa Clara Stadium Authority
4:00 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
04/18/2023
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:
1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email. NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you many contact the Office of the City Clerk at (408) 615-2220 or [email protected].
04/18/2023Joint Council and Authorities Concurrent
and Stadium Authority Meeting
Meeting Minutes
Closed Session - 4:00 PM | Study Session - 6:00 PM | Regular Meeting - 7:00 PM 4:00 PM CLOSED SESSION
Call to Order in the Council Chambers
Roll Call
Mayor/Chair Gillmor called the meeting to order at 4:02 p.m.
Assistant City Clerk/Secretary Pimentel read the teleconferencing statement for Councilmember Chahal and Councilmember Chahal confirmed that the agenda was posted at his remote location in accordance with the Brown Act and that there were no public members present at his remote location.
Council/Boardmember Kathy Watanabe, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Vice Mayor/ Chair Kevin Park, Council/Boardmember Suds Jain, Council/ Boardmember Anthony Becker, and Mayor/Chair Lisa M. Gillmor
Present: 7 -
1.A 23-528 Conference with Real Property Negotiators (CC) Pursuant to Gov. Code § 54956.8
Property: 800 Mathew Street, Santa Clara, California 95050 (APN:
224-03-081)
City/Authority Negotiator: City Manager/Executive Director (or designee) Negotiating Parties: Jitendra G. Patel and Sashi J. Patel Under Negotiation: Accord and Satisfaction (provisions, price and terms of payment)
1.B 23-531
Conference with Legal Counsel-Existing Litigation (CC)
Pursuant to Gov. Code § 54956.9(d)(1)
City of Santa Clara v. Jitendra G. Patel, et al, Santa Clara County Superior Court Case No. 21CV377579
1.C 23-523
Conference with Legal Counsel-Existing Litigation (CC)
Pursuant to Gov. Code § 54956.9(d)(1)
County Sanitation District 2-3, et al. v. City of Santa Clara, et al., Santa Clara County Superior Court Case No. 18CV325480
Public Comment
There were none.
04/18/2023Joint Council and Authorities Concurrent
and Stadium Authority Meeting
Meeting Minutes
Convene to Closed Session (Council Conference Room)
Mayor Gillmor convened the meeting into Closed Session at 4:03 p.m.
Mayor Gillmor called for a recess at 4:17 p.m. and reconvened at 4:39 p.m. to continue the Closed Session.
6:00 PM STUDY SESSION
Call to Order in the Council Chambers
Mayor Gillmor called the Study Session to order at 6:01 p.m.
Assistant City Clerk Pimentel read the teleconferencing statement for Councilmember Chahal and Councilmember Chahal confirmed that the agenda was posted at his remote location in accordance with the Brown Act and that there were no public members present at his remote location.
2. 23-1171
Cleanup Campaign Alternatives and Community Survey Results Recommendation: Note and file the Report.
Community Development Director Mobeck presented the PowerPoint on Clean Up Campaign.
Council comments and questions followed.
Public Comment:
Dave (online)
By consensus, the Council continued this item to a future meeting. 7:00 PM JOINT COUNCIL/STADIUM AUTHORITY MEETING
Call to Order
Mayor/Chair Gillmor called the Regular Meeting to order at 6:57 p.m.
04/18/2023Joint Council and Authorities Concurrent
and Stadium Authority Meeting
Meeting Minutes
Pledge of Allegiance and Statement of Values
23-564
Council/Board recited the Pledge of Allegiance.
Council/Boardmember Jain recited the Statement of Values.
Assistant City Clerk/Secretary Pimentel recited the AB 23 Announcement and Behavioral Standards.
Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during Public Meeting will need to identify themselves who they represent.
Assistant City Clerk/Secretary Pimentel read the teleconferencing statement for Council/Boardmember Chahal and
Council/Boardmember Chahal confirmed that the agenda was posted at his remote location in accordance with the Brown Act and that there were no public members present at his remote location.
Moment of Silence / Adjournment for April 18, 2023, Council & Authorities Concurrent Meeting
Mayor/Chair Gillmor requested a moment of silence for Eliyanah Crisostomo who was fatally shot in her family’s vehicle as they traveled along Interstate 880 by suspected gang members on April 8, 2023.
Mayor/Chair Gillmor requested a moment of silence for former Santa Clara City Manager Don Von Raesfeld, Sr. who passed away on Easter Sunday while attending mass at St. Clare’s Church at the age of 96.
Members of the Von Raesfeld’s family shared comments about their father.
REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney/Authority Counsel Googins stated there were no reportable actions.
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
Mayor/Chair Gillmor moved Item 3 to General Business.
SPECIAL ORDER OF BUSINESS
04/18/2023Joint Council and Authorities Concurrent
and Stadium Authority Meeting
Meeting Minutes
4.A 23-386 Proclaim April as National Autism Acceptance Month Mayor/Chair Gillmor proclaimed April as National Autism Acceptance month. Pacific Autism Center for Education (PACE) Executive Director Kurt Ohlfs and Assistant Executive Director Karen Kennan accepted the proclamation and thanked the Council for the recognition.
4.B 23-462 Proclamation of April 23-29, 2023 as National Library Week Mayor/Chair Gillmor proclaimed April 23-29, 2023 as National Library Week. City Librarian Patty Wong and Board of Library Trustees Jonathon Evans accepted the proclamation and made a few remarks.
4.C 23-551
Proclaim April 30 through May 6, 2023 as Municipal Clerks Week Mayor/Chair Gillmor proclaimed April 30-May 6, 2023 as Municipal Clerks Week. Assistant City Clerk/Secretary Pimentel accepted the proclamation and made a few remarks.
CONSENT CALENDAR
Council/Boardmember Jain pulled Item 5.K for discussion.
Mayor/Chair Gillmor abstained from Item 5.J due to her property is located in Franklin Square.
Mayor/Chair Gillmor noted that she will be voting “No” for Item 5.G.
A motion was made by Council/Boardmember Becker, seconded by Council/Boardmember Hardy, to approve the balance of the Consent Calendar.
Aye:
Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/Boardmember Hardy, Vice Mayor/Chair Park, Council/ Boardmember Jain, Council/Boardmember Becker, and Mayor/Chair Gillmor
7 -
04/18/2023Joint Council and Authorities Concurrent
and Stadium Authority Meeting
Meeting Minutes
5.A 23-543 Action on the Minutes of March 7, 2023 Joint Council and Authorities Concurrent and Santa Clara Stadium Authority Meeting and the March 21, 2023 Joint Council and Authorities Concurrent and Santa Clara Stadium Authority Meeting
Recommendation:
Approve the Meeting Minutes Action on the Minutes of March 7, 2023 Joint Council and Authorities Concurrent and Santa Clara Stadium Authority Meeting and the March 21, 2023 Joint Council and Authorities Concurrent and Santa Clara Stadium Authority Meeting.
A motion was made by Council/Boardmember Becker, seconded by Council/Boardmember Hardy, to approve the meeting minutes of March 7, 2023 Joint Council and Authorities Concurrent and Santa Clara Stadium Authority meeting and the March 21, 2023 Joint Council and Authorities Concurrent and Santa Clara Stadium Authority meeting.
Aye:
Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/Boardmember Hardy, Vice Mayor/Chair Park, Council/ Boardmember Jain, Council/Boardmember Becker, and Mayor/Chair Gillmor
7 -
04/18/2023Joint Council and Authorities Concurrent
and Stadium Authority Meeting
Meeting Minutes
5.B 23-11 Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:
Senior Advisory Commission - February 27, 2023
Cultural Commission - March 6, 2023
Audit Committee - November 30, 2022
Audit Committee - February 3, 2023
Board of Library Trustees Minutes - January 26, 2023
Board of Library Trustees Minutes - February 16, 2023
Board of Library Trustees Minutes - March 6, 2023
Downtown Community Task Force (DCTF) Minutes - January 19, 2023 Downtown Community Task Force (DCTF) Minutes - February 6, 2023 Downtown Community Task Force (DCTF) Minutes - February 16, 2023 Downtown Community Task Force (DCTF) Minutes - November 18, 2021 A motion was made by Councilmember Becker, seconded by Councilmember Hardy, to note and file the minutes of:
Senior Advisory Commission - February 27, 2023
Cultural Commission - March 6, 2023
Audit Committee - November 30, 2022
Audit Committee - February 3, 2023
Board of Library Trustees Minutes - January 26, 2023
Board of Library Trustees Minutes - February 16, 2023
Board of Library Trustees Minutes - March 6, 2023
Downtown Community Task Force (DCTF) Minutes - January 19, 2023 Downtown Community Task Force (DCTF) Minutes - February 6, 2023 Downtown Community Task Force (DCTF) Minutes - February 16, 2023 Downtown Community Task Force (DCTF) Minutes - November 18, 2021
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
5.C 23-159
Action on the Single Audit Report for Fiscal Year 2021-22 Recommendation: Note and file the City of Santa Clara Single Audit Report for the year ended June 30, 2022, as recommended by the Council Audit Committee.
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to note and file the City of Santa Clara Single Audit Report for the year ended June 30, 2022, as recommended by the Council Audit Committee.
04/18/2023Joint Council and Authorities Concurrent
and Stadium Authority Meeting
Meeting Minutes
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
5.D 23-1424
Action on an Agreement with Kimley-Horn and Associates, Inc for Services for the Traffic Signal Management Software Upgrade and Adaptive Signal System Project
Recommendation:
1. Authorize the City Manager or designee to execute an agreement with Kimley-Horn and Associates, Inc. for the purchase of a Citywide Advanced Traffic Management System and Adaptive Traffic Control System, including all software, hardware, and professional services for design, implementation, configuration, support, and maintenance, for a term starting on or around May 1, 2023 and ending on or around April 30, 2033, with maximum compensation amount not-to-exceed $2,194,258, subject to the appropriation of funds.
2. Authorize the City Manager or designee to execute amendments to the agreement with Kimley-Horn and Associates, Inc. to implement any changes and enhancements to the system that may be required.
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to authorize the City Manager or designee to execute an agreement with Kimley-Horn and Associates, Inc. for the purchase of a Citywide Advanced Traffic Management System and Adaptive Traffic Control System, including all software, hardware, and professional services for design, implementation, configuration, support, and maintenance, for a term starting on or around May 1, 2023 and ending on or around April 30, 2033, with maximum compensation amount not-to-exceed $2,194,258, subject to the appropriation of funds; and authorize the City Manager or designee to execute amendments to the agreement with
Kimley-Horn and Associates, Inc. to implement any changes and enhancements to the system that may be required.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
04/18/2023Joint Council and Authorities Concurrent
and Stadium Authority Meeting
Meeting Minutes
5.E 23-412 Action on Agreement for Services with Hexagon Transportation Consultants, Inc. for Preparation and Application of a Transportation Demand Management Monitoring and Administration Program for Development Projects
Recommendation:
1. Approve and authorize the City Manager’s Office, consistent with properly delegated authority or existing policy, to execute an agreement with Hexagon Transportation Consultants, Inc. for preparation and application of a Transportation Demand Management (TDM) monitoring and administration program for development projects for a three year term starting on May 1, 2023 and ending on April 30, 2026 for a total maximum compensation amount not to exceed $200,000; and
2. Approve and authorize the City Manager’s Office to execute amendments to the agreement to extend the term and increase compensation as may be required to support the requirements of the TDM monitoring and administration program, subject to appropriation of funds.
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to approve and authorize the City Manager’s Office, consistent with properly delegated authority or existing policy, to execute an agreement with Hexagon Transportation Consultants, Inc. for preparation and application of a Transportation Demand Management (TDM) monitoring and administration
program for development projects for a three-year term starting on May 1, 2023 and ending on April 30, 2026 for a total maximum compensation amount not to exceed $200,000; and to approve and authorize the City Manager’s Office to execute amendments to the agreement to extend the term and increase compensation as may be required to support the requirements of the TDM monitoring and administration program, subject to appropriation of funds.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
04/18/2023Joint Council and Authorities Concurrent
and Stadium Authority Meeting
Meeting Minutes
5.F 23-436 Action on Agreement with Impec Group, Inc. for Janitorial Services Citywide
Recommendation: 1. Authorize the City Manager to execute an agreement with Impec Group, Inc. for janitorial services citywide for an initial five-year term, with maximum compensation not-to-exceed $7,830,683, subject to the appropriation of funds;
2. Authorize the City Manager to amend the agreement with Impec Group, Inc. to add new sites or to revise pricing in the event a price adjustment is approved, subject to the appropriation of funds;
3. Authorize the City Manager to execute additional agreements with Impec Group, Inc. as required for other City departments not-to-exceed $250,000 each, such agreements shall contain the same terms and conditions as the agreement with Impec Group, Inc. for Department of Public Works and shall be subject to appropriation of funds; and
4. Authorize the City Manager to exercise up to three one-year options to extend the term of the agreement(s) after the initial term, subject to the appropriation of funds.
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to authorize the City Manager to execute an agreement with Impec Group, Inc. for janitorial services citywide for an initial five-year term, with maximum compensation not-to-exceed $7,830,683, subject to the appropriation of funds; authorize the City Manager to amend the agreement with Impec Group, Inc. to add new sites or to revise pricing in the event a price adjustment is approved, subject to the appropriation of funds; authorize the City Manager to execute additional agreements with Impec Group, Inc. as required for other City departments not-to-exceed $250,000 each, such agreements shall contain the same terms and conditions as the agreement with Impec Group, Inc. for Department of Public Works and shall be subject to appropriation of funds; and authorize the City Manager to exercise up to three one-year options to extend the term of the agreement(s) after the initial term, subject to the appropriation of funds.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
04/18/2023Joint Council and Authorities Concurrent
and Stadium Authority Meeting
Meeting Minutes
5.G 23-550 Authorize the City Manager to enter into an Agreement for Real Estate Services with CBRE Inc. for the Loyalton Property and Other City Properties and Enter into Listing Agreements for Individual Properties Recommendation:
1. Authorize the City Manager to negotiate and execute an Agreement for Real Estate Services with CBRE Inc. for the Loyalton Property and Other City Properties and Enter into Listing Agreements for Individual Properties;
2. Authorize the City Manager to negotiate and execute amendments to these agreements to (a) add or delete services consistent with the scope of services for the agreements (b) adjust future rates subject to the appropriation of funds; and
3. Authorize the City Manager to take any actions as necessary to implement and administer the agreement.
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to authorize the City Manager to negotiate and execute an agreement for real estate services with CBRE Inc.for the Loyalton Property and other City properties and enter into listing agreements for individual properties; authorize the City Manager to negotiate and execute amendments to these
agreements to (a) add or delete services consistent with the scope of services for the agreements (b) adjust future rates subject to the appropriation of funds; and authorize the City Manager to take any actions as necessary to implement and administer the agreement.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Councilmember Becker
6 -
Nay: Mayor Gillmor1 -
5.H 23-365
Action on Sixth Amendment to Agreement A4220S with the Santa Clara Valley Water District (Valley Water) and the City of Santa Clara for Cost-Sharing of the Landscape Rebate Program
Recommendation:
Authorize the City Manager to execute the Sixth Amendment to the Agreement with Santa Clara Valley Water District (Valley Water) to increase the amount of the agreement by $300,000 for a revised not-to-exceed maximum of $550,000.
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to authorize the City Manager to execute the Sixth Amendment to the agreement with Santa Clara Valley Water District (Valley Water) to increase the amount of the agreement by $300,000 for a revised not-to-exceed maximum of $550,000.
04/18/2023Joint Council and Authorities Concurrent
and Stadium Authority Meeting
Meeting Minutes
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
04/18/2023Joint Council and Authorities Concurrent
and Stadium Authority Meeting
Meeting Minutes
5.I 23-305 Actions on Award of Contract for the Sanitary Sewer Condition Assessment Repairs - Package 1 Project (CE 20-21-03) to JMB Construction, Inc.; Adopt a Resolution Adopting a Mitigated Negative Declaration, for which an Initial Study was Prepared, and Mitigation Monitoring and Reporting Program; Adopt a CEQA Statutory Exemption; Adopt a Class 1 CEQA Categorical Exemption; and Related Budget Amendment.
Recommendation:
1. Adopt a resolution Adopting the Mitigated Negative Declaration, for which an Initial Study was Prepared and Mitigation, Monitoring and Reporting Program or the Sanitary Sewer Condition Assessment Repairs - Package 1 Project for repair segments 100, 231, 232, 233, and 242;
2. Adopt a Statutory Exemption under CEQA Guidelines Section 15282 for repair segments 228, 202, 136, 122, 115, 91, 86, 85, 80, 77, 130, 112, 1 09, 101, 96, 95, 45, and 31;
3. Adopt a Class 1 Categorical Exemption under CEQA Guidelines Section 15301 for repair segments 120, 132, 134, 203, 204, 205, 208, 209, 210, 211, 223, 224, 225, 226, 234, 235, 240, and 241;
4. Authorize the Director of Public Works or designee, to file a Notice of Determination and a Notice of Exemption with the County Clerk-Recorder and the State Clearinghouse;
5. Award the Public Works Contract for the Sanitary Sewer Condition Assessment Repairs - Package 1 Project (CE 20-21-03) for the Base Bid, to
the lowest responsive and responsible bidder, JMB Construction, Inc., in the amount of $5,178,003 and authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and
acceptance of this Project on forms approved by the City Attorney;
6. Authorize the City Manager to execute change orders up to approximately 15 percent of the original contract price, or $776,700, for a total project budget not to exceed amount of $5,954,703; and
7. Approve the following FY 2022/23 budget amendments:
A. In the Sewer Utility Fund, increase the transfer to the Sewer Utility Capital Fund by $4,245,609 and reduce the unrestricted fund balance by $4,245,609 (five affirmative Council votes
required for the use
of unused balances); and
B. In the Sewer Utility Capital Fund, increase the transfer from the Sewer Utility Fund by $4,245,609 and increase the Sanitary Sewer System Improvements project by $4,245,609 (five affirmative Council votes required to appropriate additional revenue).
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to adopt Resolution 23-9216 adopting the Mitigated Negative Declaration, for which an Initial Study was prepared and Mitigation, Monitoring and Reporting Program or the
04/18/2023Joint Council and Authorities Concurrent
and Stadium Authority Meeting
Meeting Minutes
Sanitary Sewer Condition Assessment Repairs - Package 1 Project for repair segments 100, 231, 232, 233, and 242; adopt a Statutory Exemption under CEQA Guidelines Section 15282 for repair segments 228, 202, 136, 122, 115, 91, 86, 85, 80, 77, 130, 112, 109, 101, 96, 95, 45, and 31; adopt a Class 1 Categorical Exemption under CEQA Guidelines Section 15301 for repair segments 120, 132, 134, 203, 204, 205, 208, 209, 210, 211, 223, 224, 225, 226, 234, 235, 240, and 241; authorize the Director of Public Works or designee, to file a Notice of Determination and a Notice of Exemption with the County Clerk-Recorder and the State Clearinghouse; award the Public Works Contract for the Sanitary Sewer Condition
Assessment Repairs - Package 1 Project (CE 20-21-03) for the Base Bid, to the lowest responsive and responsible bidder, JMB Construction, Inc., in the amount of $5,178,003 and authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project on forms approved by the City Attorney; authorize the City Manager to execute change orders up to approximately 15 percent of the original contract price, or $776,700, for a total project budget not to exceed amount of $5,954,703; and approve the following FY 2022/23 budget amendments: A. In the Sewer Utility Fund, increase the transfer to the Sewer Utility Capital Fund by $4,245,609 and reduce the unrestricted fund balance by $4,245,609 (five affirmative Council votes required for the use of unused balances); and B. In the Sewer Utility Capital Fund, increase the transfer from the Sewer Utility Fund by $4,245,609 and increase the Sanitary Sewer System Improvements project by $4,245,609 (five affirmative Council votes required to appropriate additional revenue).
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
04/18/2023Joint Council and Authorities Concurrent
and Stadium Authority Meeting
Meeting Minutes
5.J 23-193 Adoption of a Resolution of Intention for Parking Maintenance District No. 122 - Franklin Square
Recommendation: 1. Adopt a Resolution of Intention to order that the alternative method for the levy of benefit assessment be made applicable to the City of Santa Clara Parking Maintenance District No. 122;
2. Set a hearing date of June 6, 2023 to approve the Director’s Report FY 2023/24; and
3. Authorize the publication, mailing, and posting of the Notice of Public Hearing as stated in the Resolution of Intention.
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to adopt Resolution 23-9217 of Intention to order that the alternative method for the levy of benefit assessment be made applicable to the City of Santa Clara Parking Maintenance District No. 122; set a hearing date of June 6, 2023 to approve the Director’s Report FY 2023/24; and authorize the publication, mailing, and posting of the Notice of Public Hearing as stated in the Resolution of Intention.
Aye:
Councilmember Watanabe, Councilmember Chahal,
Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Councilmember Becker
6 -
5.L 23-444 Action on a Resolution to Oppose Initiative 21-0042A1, “The Taxpayer Protection and Government Accountability Act”
Recommendation:
Adopt a Resolution Opposing Initiative 21-0042A1 “The Taxpayer Protection and Government Accountability Act”.
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to adopt Resolution 23-9219 opposing Initiative 21-0042A1 “The Taxpayer Protection and Government Accountability Act”.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
Abstain: 1 - Mayor Gillmor
04/18/2023Joint Council and Authorities Concurrent
and Stadium Authority Meeting
Meeting Minutes
5.M 23-522 Action on a Request for a Two-Year Special Permit to Use the Santa Clara Marriott Hotel Parking Lot as an Event Site at 2700 Mission College Boulevard (CEQA: Exempt 15304(e) Class 4 - Minor Alterations to Land) (Deferred from April 4, 2023)
Recommendation:
Approve the Use of a Categorical Exemption per CEQA 15304(e) Class 4 - Minor Alterations to Land and Approve the Request for a Two-Year Special Permit to use the Santa Clara Marriott Hotel Parking Lot as an Event Site at 2700 Mission College Boulevard, subject to conditions.
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to approve the use of a Categorical Exemption per CEQA 15304(e) Class 4 - Minor Alterations to Land and approve the request for a Two-Year Special Permit to use the Santa Clara Marriott Hotel parking lot as an event site at 2700 Mission College Boulevard, subject to conditions.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
5.N 23-446
Informational Report on 2023 Q1 Legislative Updates
Recommendation: Note and file the informational report on 2023 Q1 legislative updates.
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to note and file the information report on 2023 Q1 legislative updates.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
SANTA CLARA STADIUM AUTHORITY CONSENT CALENDAR
6.A 23-340 Action on Stadium Authority Bills and Claims for the Month of February 2023
Recommendation:
Approve the list of Stadium Authority Bills and Claims for February 2023.
A motion was made by Boardmember Becker, seconded by
Boardmember Hardy, to approve the list of Stadium Authority Bills and Claims for February 2023.
Aye:
Boardmember Watanabe, Boardmember Chahal, Boardmember
Hardy, Vice Chair Park, Boardmember Jain, Boardmember Becker, and Chair Gillmor
7 -
04/18/2023Joint Council and Authorities Concurrent
and Stadium Authority Meeting
Meeting Minutes
6.B 23-58 Informational Report on Stadium Authority Contracts for Fiscal Year 2022/23 As Required by Santa Clara City Code Chapter 17.30 (Stadium Authority Procurement Policy)
Recommendation:
Note and file the informational report on Stadium Authority contracts for FY 2022/23.
A motion was made by Boardmember Becker, seconded by
Boardmember Hardy, to note and file the informational report on Stadium Authority contracts for FY 2022/23.
Aye:
Boardmember Watanabe, Boardmember Chahal, Boardmember
Hardy, Vice Chair Park, Boardmember Jain, Boardmember Becker, and Chair Gillmor
7 -
6.C 23-130 Informational Report on Stadium Authority and Stadium Manager Meetings and Corresponding Minutes for the Period of October 1 to December 31, 2022
Recommendation:
Note and file the informational report on Stadium Authority and Stadium Manager staff meetings and corresponding minutes for the period of October 1 to December 31, 2022.
A motion was made by Boardmember Becker, seconded by
Boardmember Hardy, to note and file the informational report on Stadium Authority and Stadium Manager staff meetings and corresponding minutes for the period of October 1 to December 31, 2022.
Aye:
Boardmember Watanabe, Boardmember Chahal, Boardmember
Hardy, Vice Chair Park, Boardmember Jain, Boardmember Becker, and Chair Gillmor
7 -
6.D Action on Request Submitted by the Stadium Manager to Execute Agreement with Gachina Landscape Management for Landscaping Services at Levi’s Stadium
6.D.1 23-507 Request from the Stadium Manager to Execute Agreement with Gachina Landscape Management for Landscaping Services at Levi’s Stadium
04/18/2023Joint Council and Authorities Concurrent
and Stadium Authority Meeting
Meeting Minutes
6.D.2 23-508 Report from Stadium Authority for Action Regarding Stadium Manager’s Request to Execute Agreement with Gachina Landscape Management for Landscaping Services at Levi’s Stadium
Recommendation:
1. Approve the Stadium Manager’s request to execute an agreement with Gachina Landscape Management to provide landscaping maintenance services at Levi’s Stadium for a three-year period beginning April 19, 2023 through March 31, 2026, in an amount not exceed $68,000 for the first contract year, $70,000 for the second contract year, and $72,000 for the third contract year for a total not to exceed amount of $210,000 over the three-year period, subject to budget appropriations; and
2. Authorize the Executive Director to approve the Stadium Manager’s exercise of the option to extend the agreement with the same basic terms and conditions for two additional one-year periods, subject to budget appropriations.
A motion was made by Boardmember Becker, seconded by
Boardmember Hardy, to approve the Stadium Manager’s request to execute an agreement with Gachina Landscape Management to provide landscaping maintenance services at Levi’s Stadium for a three-year period beginning April 19, 2023 through March 31, 2026, in an amount not exceed $68,000 for the first contract year, $70,000 for the second contract year, and $72,000 for the third contract year for a total not to exceed amount of $210,000 over the three-year period, subject to budget appropriations; and authorize the Executive Director to approve the Stadium Manager’s exercise of the option to extend the agreement with the same basic terms and conditions for two additional one-year periods, subject to budget appropriations.
Aye:
Boardmember Watanabe, Boardmember Chahal, Boardmember
Hardy, Vice Chair Park, Boardmember Jain, Boardmember Becker, and Chair Gillmor
7 -
6.E Action on Request Submitted by the Stadium Manager to Execute Amendment No. 1 to the Agreement with Integrated Communication Systems (ICS) for Fire Alarm Testing, Inspection, Maintenance, and Related Services at Levi’s Stadium
6.E.1 23-534 Request from Stadium Manager to Execute Amendment No. 1 to the Agreement with Integrated Communication Systems (ICS) for Fire Alarm Testing, Inspection, Maintenance, and Related Services at Levi’s Stadium
04/18/2023Joint Council and Authorities Concurrent
and Stadium Authority Meeting
Meeting Minutes
6.E.2 23-535 Report from the Stadium Authority for Action Regarding Stadium Manager’s Request to Execute Amendment No. 1 to the Agreement with Integrated Communication Systems (ICS) for Fire Alarm Testing, Inspection, Maintenance, and Related Services at Levi’s Stadium Recommendation:
Approve the Stadium Manager’s request to execute Amendment No. 1 to the agreement with Integrated Communication Systems (ICS) to move the term date from March 31, 2023 to May 31, 2023 and include a total not to exceed compensation amount of $10,000 for the extended term only in order for ICS to complete the necessary repairs as part of the agreement for fire alarm testing, inspection, maintenance, and related services at Levi’s Stadium.
A motion was made by Boardmember Becker, seconded by
Boardmember Hardy, to approve the Stadium Manager’s request to execute Amendment No. 1 to the agreement with Integrated Communication Systems (ICS) to move the term date from March 31, 2023 to May 31, 2023 and include a total not to exceed
compensation amount of $10,000 for the extended term only in order for ICS to complete the necessary repairs as part of the agreement for fire alarm testing, inspection, maintenance, and related services at Levi’s Stadium.
Aye:
Boardmember Watanabe, Boardmember Chahal, Boardmember
Hardy, Vice Chair Park, Boardmember Jain, Boardmember Becker, and Chair Gillmor
7 -
04/18/2023Joint Council and Authorities Concurrent
and Stadium Authority Meeting
Meeting Minutes
PUBLIC PRESENTATIONS
The following people spoke for Councilmember Becker’s resignation:
Yuki Ikezi
Debbie Tryforos
Teresa O’Neill
Ron Patrick (online)
Wanda Buck (online)
Lee Broughman
Lin
Carolyn McAllister
Edward Strine
Debra Von Huene
GPound (online)
Kirk Vartan requested that the City assist small businesses in Santa Clara specifically with business taxes and the Silicon Valley Power rate increases.
Burt Field explained what was alleged about a quote he wrote being referred to as a death threat.
eComments:
Buscher Alum
John Galt
CONSENT ITEMS PULLED FOR DISCUSSION
04/18/2023Joint Council and Authorities Concurrent
and Stadium Authority Meeting
Meeting Minutes
5.K 23-196 Adoption of a Resolution of Intention for Santa Clara Convention Center Complex - Maintenance District No. 183
Recommendation: 1. Adopt a Resolution of Intention to order that the alternative method for the levy of benefit assessment be made applicable to the Santa Clara Convention Center Complex Maintenance District No. 183;
2. Set a hearing date of June 6, 2023 to approve the Director’s Report FY 2023/24; and
3. Authorize the publication, mailing, and posting of the Notice of Public Hearing as stated in the Resolution of Intention.
Councilmember Jain pulled Item 5.K to make some comments about the Maintenance District.
Council comments followed.
A motion was made by Councilmember Jain, seconded by
Councilmember Hardy, to adopt Resolution 23-9218 of Intention to order that the alternative method for the levy of benefit assessment be made applicable to the Santa Clara Convention Center Complex Maintenance District No. 183; set a hearing date of June 6, 2023 to approve the Director’s Report FY 2023/24; and authorize the publication, mailing, and posting of the Notice of Public Hearing as stated in the Resolution of Intention.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
PUBLIC HEARING/GENERAL BUSINESS
04/18/2023Joint Council and Authorities Concurrent
and Stadium Authority Meeting
Meeting Minutes
3. 23-527 Per City Council Policy 042: Reconsideration of Council Action-Reconsideration of Council action taken March 7, 2023 regarding a Resolution Declaring City-Owned Property Located at 2319 Gianera Street as Surplus Land as Required by State Law [APNs: 104-05-052] (Deferred from April 4, 2023)
Recommendation:
Alternative 1: Approve a Resolution Declaring City-Owned Property Located at 2319 Gianera Street Surplus.
Assistant City Manager Pineda and City Attorney Googins provided the staff report.
Council comments and questions followed.
Assistant City Manager Pineda and City Attorney Googins responded to Council questions.
Public Comment:
Public Speaker (1)
Debbie Algieri
Council comments continued.
A motion was made by Councilmember Watanabe, seconded by Councilmember Jain, to approve Alternative 1: approve Resolution 23-9203 declaring City-owned property located at 2319 Gianera Street surplus.
Aye: Councilmember Watanabe, Councilmember Jain, and Mayor Gillmor3 - Nay: Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, and Councilmember Becker
4 -
A motion was made by Vice Mayor Park, seconded by
Councilmember Chahal, to rescind Resolution 23-9203 declaring City-owned property located at 2319 Gianera Street surplus, and directed staff to work with Housing and Community Development to reverse the Notice of Availability process.
Aye: Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, and Councilmember Becker
4 -
Nay: Councilmember Watanabe, Councilmember Jain, and Mayor Gillmor3 -
The motion failed.
04/18/2023Joint Council and Authorities Concurrent
and Stadium Authority Meeting
Meeting Minutes
7. 23-275 Action on a Resolution Establishing the Average Per-Acre Land Values and Park Development Costs to be Used in Setting the Parkland In-Lieu Fees for New Residential Development for FY 2023/24
Recommendation:
Adopt a Resolution to set the Parkland In-Lieu Fee Schedule For New Residential Development in accordance with Title 17 (“Development”) Chapter 35 (“Park and Recreational Land”) of the City Code establishing the average per acre land values as contained in the Annual Land Valuation Appraisal Report and the Park Development cost per capita value as contained in the Parks & Recreation Facilities Development Impact Fee Study (Nexus Study Update) and adjusted by the Construction Cost Index.
Parks and Recreation Director Teixiera gave a Powerpoint presentation on a resolution establishing the average per-acre land values and park development costs to be used in setting the parkland in-lieu fees for new residential development for FY 2023-24
Councilmember Chahal lost connection from his remote location at 9:00 p.
m. due to loss of power and internet access and was back online at 9:06 p.m.
Council comments and questions followed.
Parks and Recreation Director Teixiera addressed comments and questions.
A motion was made by Councilmember Becker, seconded by
Councilmember Jain, to adopt Resolution 23-9220 to set the Parkland In-Lieu fee schedule for new residential development in accordance with Title 17 (“Development”) Chapter 35 (“Park and Recreational Land”) of the City Code establishing the average per acre land values as contained in the Annual Land Valuation Appraisal Report and the Park Development cost per capita value as contained in the Parks & Recreation Facilities Development Impact Fee Study (Nexus Study Update) and adjusted by the Construction Cost Index; including the use of an increased park improvement value of $3,818 per capita; and linking future annual changes in the park improvement value to the annual change in the Construction Cost Index; and limiting future annual park improvement value changes to no more than 10%.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
6 -
04/18/2023Joint Council and Authorities Concurrent
and Stadium Authority Meeting
Meeting Minutes
Nay: Vice Mayor Park1 -
Mayor Gillmor called for a recess at 9:41 p.m. and reconvened the Council meeting at 9:51 p.m.
9. 23-211 Action on Policy Options to Amend Regulations Related to Street Vending Activities in the City of Santa Clara
Recommendation: Direct staff to proceed with Option #1 (pilot program in the area of Levi’s Stadium from August 2023 through January 2024, with the Police Department returning to City Council with recommendations for implementation for the 2024 concert and NFL seasons, as well as how the Ordinance may need to be amended to apply in other areas of the City, such as City parks).
Police Captain Fitting and Assistant City Attorney Reuter gave a PowerPoint presentation on action on policy options to amend regulations related to street vending activities in the City of Santa Clara.
Council comments and questions followed.
Assistant City Attorney Reuter and Captain Fitting addressed Council comments and questions.
Public Comment:
Howard Gibbins
John Haggerty
Kirk Vartan
Council discussion ensued.
A motion was made by Councilmember Becker, seconded by
Councilmember Watanabe, to approve Option #1 – prepare a temporary ordinance amendment and permit process for stadium event days that would define areas where sidewalk vending could not occur due to health and/or safety concerns, within a to-be-determined stadium footprint.
Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
04/18/2023Joint Council and Authorities Concurrent
and Stadium Authority Meeting
Meeting Minutes
8. 23-141 Public Hearing: Action on the Adoption of the Proposed FY 2023/24 Municipal Fee Schedule
Recommendation: Alternative 1:
Adopt
the “City of Santa Clara 2023/24 Municipal Fee Schedule” which by resolution (1) sets new Fees; (2) amends existing Fees; (3) retains unchanged Fees for various City departments; (4) deletes certain fees with an effective date of July 1, 2023.
Finance Director Lee gave a PowerPoint presentation on the adoption of the proposed FY 2023/24 Municipal Fee Schedule.
Council comments and questions followed.
Councilmember Chahal lost connection from his remote location at approximately 10:55 p.m. due to power outage and internet access.
Finance Director Lee, Parks and Recreation Director Teixiera, City Librarian Wong, Fire Marshal Tomlin, and Community Development Director Crabtree addressed Council questions.
Public Comment:
Kirk Vartan
John Haggerty
Jonathan Evans
Wanda Buck
Council questions continued and Finance Director Lee responded.
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to close the Public Hearing.
Aye: Councilmember Watanabe, Councilmember Hardy, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
5 -
Nay: Vice Mayor Park1 -
Absent: Councilmember Chahal1 -
A motion was made by Councilmember Hardy, seconded by
Councilmember Becker, to adopt the “City of Santa Clara 2023/24 Municipal Fee Schedule” which by Resolution 23-9221 (1) set new fees; (2) amends existing fees; (3) retains unchanged Fees for various City departments; (4) deletes certain fees with an effective date of July 1, 2023 and have a future session to discuss fees for non-profits and sports leagues.
04/18/2023Joint Council and Authorities Concurrent
and Stadium Authority Meeting
Meeting Minutes
Aye: Councilmember Watanabe, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor 6 -
Absent: Councilmember Chahal1 -
10. 23-145 Discussion and Follow Up on a Written Petition (Council Policy 030) Submitted by Kirk Vartan Related to Permit Parking Zones Recommendation:
Note and file the staff report.
Assistant Director Liw and Captain Martin gave a PowerPoint presentation on a follow up on written petition (Council Policy 030) by Kirk Vartan related to Permit Parking Zones.
Council comments and questions.
Assistant Director Liw addressed Council questions.
Kirk Vartan was called to make his presentation.
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy to note and file report and direct staff to look into the 20-year old signs and determine if there are parking issues and return to Council at a later date to report.
Aye: Councilmember Watanabe, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor 6 -
Absent: Councilmember Chahal1 -
REPORTS OF MEMBERS AND SPECIAL COMMITTEES
Councilmember Watanabe reported she attended the Valley Water commission meeting and stated that the Commission made a recommendation to cut the current water rate increases. She also reported on attending the a joint recycle water policy committee meeting as well as a groundbreaking event for a new development at Tasman East.
Vice Mayor Park reported that he attended the groundbreaking at Tasman East. He also reported that he attended the League of California Cities conference in Sacramento and that meetings with state legislators were canceled due to a credible bomb and active shooter threat.
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
There were none.
04/18/2023Joint Council and Authorities Concurrent
and Stadium Authority Meeting
Meeting Minutes
23-390 Update on City Council and Stadium Authority Staff Referrals 23-542 Tentative Meeting Agenda Calendar (TMAC)
ADJOURNMENT
A motion was made by Vice Mayor Park, seconded by
Councilmember Becker, to adjourn the meeting at 12:19 a.m. in memory of Eliyanah Crisostomo and Don Von Raesfeld, Sr.
Aye:
Council/Boardmember Watanabe, Council/Boardmember Hardy, Vice Mayor/Chair Park, Council/Boardmember Jain, Council/ Boardmember Becker, and Mayor/Chair Gillmor
6 -
Absent: 1 - Council /Boardmember Chahal
The next regular scheduled meeting is on Tuesday, May 9, 2023 in the City Hall Council Chambers.