City of Santa Clara
Meeting Minutes
Parks & Recreation Commission
Draft
7:00 PM Hybrid Meeting
City Manager's Conf. Room
City Hall - East Wing
1500 Warburton Avenue
Santa Clara, CA 95050
03/21/2023
The City of Santa Clara is conducting the Parks & Recreation Commission meeting in a hybrid manner (in-person and a method for the public to participate remotely).
Via Zoom:
https://santaclaraca.zoom.us/j/91316665755
Meeting ID: 913 1666 5755 or
Phone: (669) 900-6833
CALL TO ORDER AND ROLL CALL
Chair Cox called the meeting to order at 7:04 PM.
Vice Chair Dana Caldwell, Commissioner Maureen Chu,
Commissioner Burt Field , Commissioner Eversley Forte, Chair Kelly Cox, and Commissioner Brittany Ricketts
Present 6 -
Commissioner Sajid HaiAbsent 1 -
Commissioner Forte made a motion, seconded by Commissioner Chu to excuse Commissioner Hai.
Vice Chair Caldwell, Commissioner Chu, Commissioner Field , Commissioner Forte, Chair Cox, and Commissioner Ricketts
Aye: 6 -
Commissioner HaiExcused: 1 -
CONSENT CALENDAR
03/21/2023Parks & Recreation Commission Meeting Minutes
1.A 23-360 Action on the Parks & Recreation Commission Minutes of the February 21, 2023 Meeting
Recommendation: Approve the Parks & Recreation Commission Minutes of the February 21, 2023 Meeting.
Commissioner Chu made a motion, seconded by Commissioner Forte to approve the Parks & Recreation Commission Minutes as amended, with a change in the word hospitals to high schools in the Commissioners Report.
Aye: Vice Chair Caldwell, Commissioner Chu, Commissioner Field , Commissioner Forte, Chair Cox, and Commissioner Ricketts 6 -
Excused: Commissioner Hai1 -
PUBLIC PRESENTATIONS
None.
GENERAL BUSINESS
2. 23-343 Review of the Land Valuation Appraisal Report Dated December 31, 2022 and Park Development Costs Proposed to be Used in the Calculation of Parkland In-Lieu Fee for New Residential Development for FY 2023/24 Recommendation:
Provide comments and/or recommendation to Council on the Land Valuation Appraisal Report dated December 31, 2022 and the cost of park improvement information used in calculation of the Parkland In-Lieu Fees for new residential development.
Commissioner Chu made a motion, seconded by Commissioner Field to recommend acceptance of the report and recommended that Council use the values in the Land Valuation Appraisal Report, use an increased park improvement value of $3,818 per capita including a 10% increase cost recovery for park improvements, and index future park improvement value changes to the California Construction Cost Index.
Aye: Vice Chair Caldwell, Commissioner Chu, Commissioner Field , Commissioner Forte, Chair Cox, and Commissioner Ricketts 6 -
Excused: Commissioner Hai1 -
3. 23-427 Review of the Wade Brummal Youth Sports Grant Program (Program) and Possible Action to Update the Program
Recommendation:
Staff has no recommendation.
Commissioner Chu made a motion, seconded by Commissioner Caldwell to continue the item and form a subcommittee regarding the Wade Brummal Youth Sports Grant Program.
03/21/2023Parks & Recreation Commission Meeting Minutes
Aye: Vice Chair Caldwell, Commissioner Chu, Commissioner Field , Commissioner Forte, Chair Cox, and Commissioner Ricketts 6 -
Excused: Commissioner Hai1 -
4. 23-434 Consider a Financial Grant in the Amount of $3,257.66 from the Wade Brummal Youth Sports Grant Program for Santa Clara Pony Baseball for Sports Equipment
Recommendation: Approve a Wade Brummal Youth Sports Program Grant in the amount of $3,257.66 for Player Uniforms and Sports Equipment for Santa Clara Pony Baseball.
Commissioner Field recused himself from the vote due to his affiliation with Santa Clara Youth Soccer.
Commissioner Chu made a motion, seconded by Commissioner Forte to recommend approval of a Wade Brummal Youth Sports Program Grant in the amount of $3,257.66 for player uniforms and sports equipment for Santa Clara Pony Baseball.
Aye: Vice Chair Caldwell, Commissioner Chu, Commissioner Forte, Chair Cox, and Commissioner Ricketts
5 -
Excused: Commissioner Hai1 -
Recused: Commissioner Field1 -
5. 23-435 Consider a Financial Grant in the Amount of $9,927.98 from the Wade Brummal Youth Sports Grant Program for Santa Clara Lions Football for Livescan Costs and Facility Equipment
Recommendation: Approve a Financial Grant in the Amount of $9,927.98 from the Wade Brummal Youth Sports Grant Program for Santa Clara Lions Football for Live Scan Costs and Facility Equipment
Commissioner Field recused himself from the vote due to his affiliation with Santa Clara Youth Soccer.
Commissioner Chu made a motion, seconded by Commissioner Forte to recommend approval of a financial grant in the amount of $9,927.98 from the Wade Brummal Youth Sports Grant Program for Santa Clara Lions Football for Live Scan costs and facility equipment.
Aye: Vice Chair Caldwell, Commissioner Chu, Commissioner Forte, and Commissioner Ricketts
4 -
Nay: Chair Cox1 -
Excused: Commissioner Hai1 -
Recused: Commissioner Field1 -
03/21/2023Parks & Recreation Commission Meeting Minutes
6. 23-437 Consider a Financial Grant in the Amount of $12,794.71 from the Wade Brummal Youth Sports Grant Program for Santa Clara Police Activities League (SCPAL) for Sports Equipment and Uniforms
Recommendation: Approve a Financial Grant in the Amount of $12,794.71 from the Wade Brummal Youth Sports Grant Program for Sports Equipment and Uniforms for Santa Clara Police Activities League.
Commissioner Field recused himself from the vote due to his affiliation with Santa Clara Youth Soccer.
Commissioner Forte made a motion, seconded by Commissioner Chu to recommend approve a financial grant in the Amount of $12,794.71 from the Wade Brummal Youth Sports Grant Program for sports equipment and uniforms for Santa Clara Police Activities League.
Aye: Vice Chair Caldwell, Commissioner Chu, Commissioner Forte, Chair Cox, and Commissioner Ricketts
5 -
Excused: Commissioner Hai1 -
Recused: Commissioner Field1 -
03/21/2023Parks & Recreation Commission Meeting Minutes
7. 23-361 Parks & Recreation Commission Work Plan Goals for FY2022/23 Recommendation: Report on activities and efforts in support of the Commission’s Work Plan Goals for FY 2022/23.
Work Plan Goals:
A: 1) Review park site and facility condition assessments and recommend priorities given existing and anticipated service levels and available resources;
Subcommittee: Vice Chair Caldwell, Commissioner Field, and Chair Cox.
Status as of 03/21/2023: No update.
B: 1) Review and solicit community input on the existing City park rehabilitation projects based on the current Capital Improvement Program (CIP) Budget and schedule; and 2) Review residential developer proposed schematic designs for new neighborhood parks that serve new residential development;
Subcommittee: Commissioner Chu and Commissioner Hai.
Status as of 02/21/2023: B1. The subcommittee met with Deputy Director Seale, and plans to have a QR code added to the Park Projects webpage and signage onsite for upcoming park projects, which would prompt an increase in community input. The subcommittee will be working with staff to develop a template for an Upcoming Projects webpage which would also have data and analytics to quantify visits to the webpage based on accessing the QR code.
C: 1) Host and develop recommendations for the annual Santa Clara Art & Wine Festival 2023; and 2) participate in Citywide Special events; and Subcommittee: Chair Cox, Commissioner Field and Commissioner Forte.
Status as of 03/21/2023: The subcommittee met with Manager Castro for background and status information to begin planning for the Festival.The subcommittee discussed making strategic changes to address bottlenecks identified at the previous Festival. Proposed changes include the simplification of the glass orders, making pours more uniform, and making wine more central to the Festival. A list of bands to select for the Festival was also developed for consideration.
D: 1) Partner with at least one other City commission to build on/expand at least one existing Parks & Recreation event by adding one extra element for patrons to interact with during the event.
Subcommittee: Commissioner Forte and Commissioner Ricketts.
Status as of 03/21/2023: The subcommittee met and have identified the groups they need to work with at Santa Clara University and high schools.
03/21/2023Parks & Recreation Commission Meeting Minutes Later in the summer the subcommittee will reach out to those groups at Santa Clara University and high schools once their respective group leaders and contacts have been confirmed.
STAFF REPORT
Deputy Director Seale updated the Commission about construction for the Montague Park Project with the landscaping and playground getting close to completion at the end of April. Staff held the initial kickoff meeting with O'Dell Engineering for the Warburton Park Playground Rehab Project.
Construction for the Magical Bridge All-Inclusive Playground is scheduled to start at the end of April. Parks Division staff continue to check trees for stability and structure.
Director Teixeira reminded the Commission about the start of the City's budget process and the upcoming Council study session on April 4, 2023 regarding the Cemetery Division's operations, including its history, usage and finances. The Purchasing Division of the City is close to announcing the award for the Forensic Study for the International Swim Center.
COMMISSIONERS REPORT
Chair Cox attended the virtual meeting for a proposed shelter being developed near the intersection of Benton St. and Lawrence Expressway.
She noted how passionate the community is in expressing their views about the proposed shelter.
Commissioner Caldwell visited Maywood Park and assisted with periodic cleanup of fallen debris and graffiti.
Commissioner Chu visited Thamien Park and noticed beautiful flowering trees and newly planted trees along the east side of the park. She complemented staff for doing a great job.
Commissioner Field visited Maywood Park and was pleased about the continued decrease in graffiti.
Commissioner Forte visited Bowers Park.
ADJOURNMENT
Commissioner Chu made a motion, seconded by Commissioner Caldwell to adjourn the meeting at 9:08 PM until the next Parks & Recreation Commission Meeting at 7:00 PM on April 18, 2023.
03/21/2023Parks & Recreation Commission Meeting Minutes
Aye: Vice Chair Caldwell, Commissioner Chu, Commissioner Field , Commissioner Forte, Chair Cox, and Commissioner Ricketts 6 -
Excused: Commissioner Hai1 -
MEETING DISCLOSURES
03/21/2023Parks & Recreation Commission Meeting Minutes The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.
Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.
Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.
Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.