Agenda packet — City Council and Authorities Concurrent, June 27, 2023 (part 1 of 13)

City of Santa Clara
Meeting Agenda
Council and Authorities Concurrent
Call and Notice of Special Meeting
Santa Clara Stadium Authority
Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
4:30 PMTuesday, June 27, 2023
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone: 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:

1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.

2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.

NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.

Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you many contact the Office of the City Clerk at (408) 615-2220 or [email protected].

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Council and Authorities Concurrent
& Call and Notice of Special
Stadium Authority Meeting
Meeting Agenda June 27, 2023
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Chair calls for a Special Meeting of the Governing Board of the Stadium Authority, to commence and convene on June 27, 2023, at 4:30 pm for a Special Meeting to be held virtually and in the City Hall Council Chambers located in the East Wing of City Hall at 1500 Warburton Avenue, Santa Clara, California, to consider the following matter(s) and to potentially take action with respect to them.

Closed Session - 4:30 PM | Regular Meeting - 7:00 PM
4:30 PM CLOSED SESSION
Call to Order in the Council Chambers
Roll Call

1. Conference with Legal Counsel-Anticipated Litigation (CC) Pursuant to Gov. Code § 54956.9(d)(2) - Exposure to litigation Number of potential cases: 1
Facts
and Circumstances: Claim of Moonlite Associates, LLC
(attached)
23-552
Public Comment
The public may provide comments regarding the Closed Session item(s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.

Convene to Closed Session (Council Conference Room)
7:00 PM COUNCIL/SPECIAL STADIUM AUTHORITY MEETING
*Open Session to begin at 7:00 PM or shortly thereafter.

Call to Order
Call to Order in the Council Chambers (Open to the Public) Pledge of Allegiance and Statement of Values

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS

SPECIAL ORDER OF BUSINESS

2.A Proclaim Portuguese National Heritage Month for June 202323-820

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Council and Authorities Concurrent
& Call and Notice of Special
Stadium Authority Meeting
Meeting Agenda June 27, 2023

2.B Recognition of the Santa Clara Women’s League donation of $8,000 to support the Senior Center Health & Wellness Case Management Program and the “Be Strong, Live Long 2023”
Health & Wellness Fair
23-485

2.C Recognition of Silicon Valley Central Chamber of Commerce Board of Directors
23-806

CONSENT CALENDAR
[Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.]

3.A Action on the Minutes of April 25, 2023 Council Special Meeting; May 5, 2023 Adjourned and Reconvened Special Council
Meeting; May 9, 2023 Council and Authorities Concurrent; and May 23, 2023 Joint Council and Authorities Concurrent and Santa Clara Stadium Authority Meeting
23-801
Approve the Minutes of April 25, 2023 Council
Special Meeting; May 5, 2023 Adjourned and
Reconvened Special Council Meeting; May 9, 2023
Council and Authorities Concurrent; and May 23, 2023
Joint Council and Authorities Concurrent and Santa
Clara Stadium Authority Meeting.

Recommendation:

3.B Board, Commissions and Committee Minutes23-15
Note and file the Minutes of:

Board of Library Trustees Minutes - April 3, 2023
Minutes - Draft
Cultural Commission - May 1, 2023
Recommendation:

3.C Action on Monthly Financial Status and Investment Reports for April 2023 and Approve the Related Budget Amendments
23-727
Note and file the Monthly Financial Status and
Investment Reports for April 2023 as presented and
Approve the Related Budget Amendments (five
affirmative Council votes required to appropriate
additional revenue or for the use of unused balances).

Recommendation:

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Council and Authorities Concurrent
& Call and Notice of Special
Stadium Authority Meeting
Meeting Agenda June 27, 2023

3.D Action on Award of Contract for the City of Santa Clara Utilities Corporation Yard Renovation Project to Ron Paris Construction 23-424

1. Determine the proposed action is exempt pursuant
to Class 1 (Existing Facilities) of CEQA Guidelines
Section 15301;

2. Award the Public Works Contract for the City of
Santa Clara Utilities Corporation Yard Renovation
Project to the lowest responsive and responsible
bidder, Ron Paris Construction, in the amount of
$704,248 and authorize the City Manager to
execute any and all documents associated with,
and necessary for the award, completion, and
acceptance of this Project, in a final form approved
by the City Attorney; and

3. Authorize the City Manager to execute change
orders up to approximately 15 percent of the
original contract price, or $105,637, for a total
not-to-exceed amount of $809,885.

Recommendation:

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Council and Authorities Concurrent
& Call and Notice of Special
Stadium Authority Meeting
Meeting Agenda June 27, 2023

3.E Actions on Award of Contract for the 2023 Americans with Disabilities Act (ADA) Curb Ramps Project to Villalobos & Associates, Inc., and Related Budget Amendments
23-525

1. Determine the proposed project qualifies for a
Categorical Exemption under CEQA Guidelines
Section 15301;

2. Award the Public Works Contract for the 2023 ADA
Curb Ramps Project to the lowest responsive and
responsible bidder, Villalobos & Associates, Inc., in
the amount of $470,733, funded in the Streets and
Highways Capital Fund, and authorize the City
Manager to execute any and all documents, in a
final form approved by the City Attorney, associated
with, and necessary for the award, completion, and
acceptance of this Project;

3. Authorize the City Manager to execute change
orders up to 10 percent of the original contract
price, or $47,073, for a total not to exceed amount
of $517,806, funded in the Streets and Highways
Capital Fund; and

4. Approve the following FY 2022/23 Budget
Amendments:

A. In the Water Utility Capital Fund, establish a
transfer of $1,500 to the Streets and Highways
Capital Fund and decrease the Unrestricted
Ending Fund Balance in the amount of $1,500
(five affirmative Council votes required for
the use of unused balances);
B. In the Streets and Highways Capital Fund,
recognize a transfer in from the Water Utility
Capital Fund in the amount of $1,500, decrease
the Annual Curb Ramp Installation project in the
amount of $207,228, and increase the Citywide
Priority Curb Ramp project in the amount of
$208,728 (five affirmative Council votes
required to appropriate additional revenue).

Recommendation:

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Council and Authorities Concurrent
& Call and Notice of Special
Stadium Authority Meeting
Meeting Agenda June 27, 2023

3.F Action on Award of Contract for the Westwood Oaks Park Playground
Rehabilitation Project to Robert A. Bothman
Construction and Related Budget Amendments
23-588

1. Determine the project to be exempt from CEQA
under Public Resources Code Section 15302
(Class 2 Categorical Exemption); Section 15303
(Class 3 Categorical Exemption); and Section
15304 (Class 4 Categorical Exemption);

2. Award the Public Works Contract for the Westwood
Oaks Park Playground Rehabilitation Project to the
lowest responsive and responsible bidder, Robert
A. Bothman Construction, in the amount of
$2,767,000 and authorize the City Manager to
execute any and all documents associated with,
and necessary for the award, completion, and
acceptance of this Project, in final forms approved
by the City Attorney;

3. Authorize the City Manager to execute change
orders up to approximately 15 percent of the
original contract price, or $415,050, for a total
not-to-exceed amount of $3,182,050 funded by the
Parks and Recreation Capital Fund; and

4. Approve the following FY 2023/24 budget
amendment in the Parks and Recreation Capital
Fund to increase the Westwood Oaks Park
Playground Rehabilitation project appropriation by
$1,421,000 and decrease the Parks and
Recreation Capital Fund Mitigation Fee Act fund
balance by the same amount (five affirmative
Council votes required for the use of unused
balances).

Recommendation:

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Council and Authorities Concurrent
& Call and Notice of Special
Stadium Authority Meeting
Meeting Agenda June 27, 2023

3.G Action on Award of Purchase Orders for Citywide As-Needed Interior and Exterior Painting Services
23-677

1. Authorize the City Manager to execute Purchase
Orders with Armstrong Painting, Inc., Fairway
Painting, and Aiden’s Quality Painting, Inc. for
as-needed interior and exterior painting services
for an initial one-year term starting on or around July 1, 2023 and ending on or around June 30, 2024 for
a maximum aggregate amount not-to-exceed
$200,000, funded by various City funds; and

2. Authorize the City Manager to exercise up to four
one-year options to extend the term of the Purchase
Orders, subject to compensation increases
consistent with market rates not-to-exceed
$250,000 per year and the appropriation of funds.

Recommendation:

3.H Actions on a Density Bonus Agreement (DBA) with Santa Clara Pacific Associates to Allow a Multifamily Housing Development with 198 Affordable Rental Units at 80 Saratoga Avenue and Delegation of Authority to the City Manager to Negotiate and Execute Future DBAs in Accordance with Santa Clara City Code Section 18.78.060.
23-732

1. Approve and authorize the City Manager or
designee, to execute the Density Bonus
Agreement with Santa Clara Pacific
Associates for a 200 affordable housing
project at 80 Saratoga Avenue on the terms
presented, in a final form approved by the City
Attorney.

2. Adopt a Resolution delegating to the City
Manager the authority to negotiate, execute, or
amend Density Bonus Agreements in
accordance with the provisions of Santa Clara
City Code Section 18.78.060, subject to final
review and approval of such agreements by the
Office of the City Attorney. All projects requiring
an exception or modification to the City’s
standard Density Bonus Agreement shall
continue to be brought to the City Council for
approval.

Recommendation:

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Council and Authorities Concurrent
& Call and Notice of Special
Stadium Authority Meeting
Meeting Agenda June 27, 2023

3.I Action on Amendment No. 1 with PFM Asset Management LLC for Investment Management Services
23-481

1. Approve and authorize the City Manager to execute
Amendment No. 1 to the Agreement with PFM
Asset Management LLC for Investment
Management Services to extend the initial term of
the Agreement to end on July 31, 2028 and
increase compensation by $1,625,000 for a
revised total maximum amount not to exceed
$2,465,000, subject to the appropriation of funds;
and

2. Authorize the City Manager to exercise options, by
an amendment of the Agreement subject to review
and approval as to form by the City Attorney, to
extend the term of the Agreement for two additional
years to July 31, 2030 and increase compensation
by $686,000 for a revised total maximum amount
not to exceed $3,151,000, subject to the
appropriation of funds.

Recommendation:

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Council and Authorities Concurrent
& Call and Notice of Special
Stadium Authority Meeting
Meeting Agenda June 27, 2023

3.J Action on Amendment No. 4 with Wallace Roberts and Todd, LLC (WRT) to Add Two Study Cities to the City Hall Relocation Study and Related Budget Amendment
23-759

1. Authorize the City Manager to execute Amendment
No. 4 to the Agreement with Wallace Roberts and
Todd, LLC (WRT) for the City Hall Relocation Study, in
a final form approved by the City Attorney, at a total
cost not to exceed $16,000, funded by the General
Fund; and

2. Approve the following FY 2023/24 budget
amendment, subject to approval of the FY 2023/24
and FY 2024/25 operating budget:

A. In the General Fund, increase the transfer to the
General Government Capital Fund by $16,000
and reduce the Budget Stabilization Reserve
by $16,000 (five affirmative Council votes
required for the use of unused balances);
and
B. In the General Government Capital Fund,
recognize a transfer of $16,000 from the
General Fund Budget Stabilization Reserve
and increase the Precise Plan for Downtown
project by $16,000 (five affirmative Council
votes required to appropriate additional
revenue).

Recommendation:

3.K Action on a Resolution Authorizing the Use of City Electric Forces at Various Locations
23-687
Determine the proposed actions are exempt from
CEQA pursuant to Sections 15302 (c) and 15303 of
Title 14 of the California Code of Regulations and
adopt a Resolution authorizing the use of City Electric Forces for work detailed in this Report to Council
located at 2300 Calle de Luna and 2920 Scott
Boulevard.

Recommendation:

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Council and Authorities Concurrent
& Call and Notice of Special
Stadium Authority Meeting
Meeting Agenda June 27, 2023

3.L Action to Adopt a Resolution to Provide Santa Clara Small Businesses
Reporting 49 or Fewer Employees a One-Time
Subsidy to Help Offset Costs of Modernized Business License Taxes Using Existing Silicon Valley Chamber of Commerce Settlement Funds Up to $330,000
23-830
Adopt a Resolution to provide a one-time subsidy to
small businesses located in Santa Clara reporting 49
or fewer employees, applied upon business license
tax renewal for Fiscal Year 2023/24, using existing
Silicon Valley Chamber of Commerce settlement
funds on a first come first serve basis in an amount not to exceed $330,000.

Recommendation:

3.M Approve a Silicon Valley Power One-Time Climate Credit for Small Commercial (C-1) Customers
23-756
Approve a Silicon Valley Power one-time $70
Climate Credit for all C-1 customers.

Recommendation:

3.N Overview of the Citywide Risk Assessment and Proposed 2023 and 2024 Internal Audit Work Plans
23-734
Note and file the citywide risk assessment report from
Baker Tilly, LLC and note the proposed 2023 and
2024 audit work plans as approved by the Audit
Committee.

Recommendation:

SANTA CLARA STADIUM AUTHORITY CONSENT CALENDAR

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Council and Authorities Concurrent
& Call and Notice of Special
Stadium Authority Meeting
Meeting Agenda June 27, 2023

4. Action to Authorize the City Manager to Negotiate and Execute a One-Year
Municipal Law Enforcement Services Agreement
Between the City of Santa Clara and the City of Milpitas for Supplemental Law Enforcement Services at Levi’s Stadium Events; Action on a Resolution Delegating Authority to the City Manager to Negotiate and Execute Future Indemnity
Agreements and Municipal Law Enforcement Services
Agreements Between the City of Santa Clara and Other Public Safety Agencies for “Double-Badgers” or Supplemental Law Enforcement Services
23-815

1. Authorize the City Manager to Negotiate and
Execute a One-Year Municipal Law
Enforcement Services Agreement Between
Santa Clara and the City of Milpitas Police
Department for Supplemental Law
Enforcement Services at Levi’s Stadium
Events in a form approved by the City Attorney

2. Adopt a Resolution Delegating Authority to the
City Manager to Negotiate and Execute Future
Indemnity Agreements and Municipal Law
Enforcement Services Agreements, in a form
approved by the City Attorney, Between the
City and other Public Safety Agencies for
“Double-Badgers” or Supplemental Law
Enforcement Services
Recommendation:

PUBLIC PRESENTATIONS
[This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.]

CONSENT ITEMS PULLED FOR DISCUSSION

PUBLIC HEARING/GENERAL BUSINESS

5. FISCAL YEAR 2023/24 AND FY 2024/25 BUDGET ACTION ITEMS

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Council and Authorities Concurrent
& Call and Notice of Special
Stadium Authority Meeting
Meeting Agenda June 27, 2023

5.A Public Hearing: Action on the Adoption of the Proposed FY 2023/24 &
FY 2024/25 Biennial Operating Budget and FY
2023/24 Capital Improvement Program Changes
23-144

1. Approve the Proposed FY 2023/24 and FY
2024/25 Biennial Operating Budget and FY
2023/24 Capital Budget changes, including the
recommended revisions detailed in Attachment 2;

2. Approve the Appropriation Schedule for operating
funds totaling $1,617,369,144 in FY 2023/24 and
$1,374,568,875 in FY 2024/25 and the FY 2023/24
Appropriation Schedule for capital funds totaling
$657,486,151 as detailed in Attachment 3;

3. Approve the Housing Authority FY 2023/24
expenditure budget of $457,193 and FY 2024/25
expenditure budget of $414,581 as presented in
the Operating Budget;

4. Approve the Sports and Open Space Authority FY
2023/24 expenditure budget of $10,000 and FY
2024/25 expenditure budget of $10,200 as
presented in the Operating Budget; and

5. Direct staff to bring forward a separate resolution to increase the Transient Occupancy Tax rate by one
percentage point effective January 1, 2024.

Recommendation:

5.B Action Establishing the City's Fiscal Year 2023/24
Appropriations
Limit of $628,493,798 Pursuant to Article XIIIB of
the California State Constitution.
23-519
Adopt a Resolution Establishing the City's Fiscal Year
2023/24 Appropriations Limit of $628,493,798
Pursuant to Article XIIIB of the California State
Constitution.

Recommendation:

6. Public Hearing: Action on Amendment to the City of Santa Clara General
Plan-Re-Adoption of the 2023-2031 Housing Element
with Revisions
23-819
Alternative: 1

1. Adopt a Resolution to amend the General Plan
by re-adopting the Housing Element for the
2023-2031 Cycle.

Recommendation:

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Council and Authorities Concurrent
& Call and Notice of Special
Stadium Authority Meeting
Meeting Agenda June 27, 2023

7. Note and File the Resolutions of the Salary Setting Commission Establishing
as Unchanged the Salary for the positions of Mayor
and Council and City Clerk, and increasing the Salary for the Position of Police Chief to $345,060/annually; and Action to Adopt a Resolution Approving and Adopting the Updated
Unclassified/Elected Salary Plan for the position of Police Chief for the Period of July 1, 2023 through June 30, 2025
(DEFFERED FROM JUNE 6, 2023)
23-808

1. Note and file the Resolutions of the Salary
Setting Commission establishing the salary for
the positions of Mayor and Council, Police
Chief, and City Clerk; and

2. Adopt a Resolution to approve the revised
Unclassified/Elected Salary Plan for the
position of Police Chief, which reflects the
salary increase granted by the Salary Setting
Commission, to satisfy the requirements of
California Code of Regulations Section 570.5,
effective July 1, 2023.

Recommendation:

WRITTEN PETITION (COUNCIL POLICY 030) SUBMITTED BY THE PUBLIC/COUNCIL

8. Action on a Written Petition (Council Policy 030), Submitted by Adam Thompson Requesting to Place an Agenda Item on a
Future Council Meeting to Request that Council Reconsider the El Camino Real Specific Plan Committee Membership
23-775
Staff makes no recommendation.Recommendation:

REPORTS OF MEMBERS AND SPECIAL COMMITTEES

CITY MANAGER/EXECUTIVE DIRECTOR REPORT
Tentative Meeting Agenda Calendar (TMAC)23-843

ADJOURNMENT
The next regular scheduled meeting is on Tuesday, July 11, 2023 in the City Hall Council Chambers.

Page 13 of 14 ends

Council and Authorities Concurrent
& Call and Notice of Special
Stadium Authority Meeting
Meeting Agenda June 27, 2023
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page.

Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.

Page 14 of 14 ends

MEETING DISCLOSURES
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-552 Agenda Date: 6/27/2023

SUBJECT
Conference with Legal Counsel-Anticipated Litigation (CC) Pursuant to Gov. Code § 54956.9(d)(2) - Exposure to litigation Number of potential cases: 1
Facts and Circumstances: Claim of Moonlite Associates, LLC (attached) City of Santa Clara Printed on 6/22/2023Page 1 of 1
powered by Legistar™
David E. Frank
Gregory W. Koonce
Brett E. Rosenthal
Jennifer B. Holdener
FRANK LAW GROUP, P.C.

Courthouse Plaza
1517 Lincoln Way, Auburn, CA 95603
Telephone (530) 887-8585 / (916) 442-0145
Facsimile (530) 887-8586
www.lawyers.com /davidefrank
[email protected]
Of Counsel:

Lori J. Gualco
Annie R. Embree
Peter D. Lemmon
Darren P. Trone
!Po IE t [ /) M 12 TI'!
April 12, 2010

SENT VIA FEDERAL EXPRESS
APR 13 2010
CITY OF Srt1\: '~ .. •,H i ·
CITY ATTORNEY';~ OFFICE
City Clerk
City of Santa Clara
1500 Warburton Avenue
Santa Clara, California 95050

RECEIVED
APR 13 2010
\.irty Clerk's Office
City of Santa Clare
Re: Claimant Moonlite Associates LLC
Dear Clerk:

Enclosed please find Claimant Moonlite Associates LLC's claim against the City of Santa Clara.

Please send back a file endorsed copy of the Claim Against the City of Santa Clara for our records in the self-addressed stamped envelope provided.

Thank you for your attention to this matter.

LJG/alp
Enclosure
Very truly yours,
FRANK LAW GROUP, P.C.
~~9~
Lori J. Gualco

CLAIM AGAINST THE CITY OF SANTA CLARA RECEIVED
{For Damages to Persons or Personal Property) APR 1 3 2010 Ci Clerk's Date am
Received By: _.._Jcj".l:l'.)&4,,v),~1&11<'--
Via: U,S.M ·
Interoffice Mail
Over the Counter Fl=:D Cl-
(Please do not write above this line - for City use only) A claim must be filed with the City Clerk of the City of Santa Clara within six months* after which the incident or event occurred, Be sure your claim is against the City of Santa Clara not some other public entity, Where space is insufficient, please use additional paper and identify the information by paragraph number, Your completed claim {original) must be mailed or delivered to: City Clerk, City of Santa Clara, 1500 Warburton Avenue, Santa Clara, California 95050.

TO THE HONORABLE MAYOR AND CITY COUNCIL OF TI{E CITY OF SANTA CLARA:

The undersigned respectfully submits the following claim and information relative to damage to persons and/or personal property:

NAME OF I DATE OF.

CLAIMANT }Ioonlite Associates UC BIRTH N/A
1 ADDRESS OF c/o Michael Schwartz I
CLAIMANT 1111 Bayhill Dr. , Ste 45/J CITY San Bruno J STATE C'A I ZIP
CODE 94066

HOME I WORK I DRIVER'S LICENSE
PHONE N/A PHONE 650-952-2300 STATE AND NUMBER N/A
SEND NOTICES REGARDING THIS CLAIM TO: (List name, mailing address and telephone number if not same as name and address listed above.)
Lori J. Gualco, Esq. , Frank Law GrouJJ ,P. C.
2 3
4 5
1517 Lincoln Way, Auburn, CA, <)5603 TEL- 530-887-8585; FAX- 530-887-8586

DATE AND TIME SPECIFIC ADDRESS
OF INCIDENT OF INCIDENT (Address) 2600 El Camino Real See Attachment A Santa Clara, CA 9505, BASIS OF CLAIM (Specify the occurrence, event, act, or omission which you claim caused the injury or damage for which you are submitting this claim)
City of Santa Clara sewers leak contarninents.

CITY'S ACTION (Specify action by City or its employees which caused alleged damage or injury.) Failure to maintain sewers. •
' ' * 'One year for a clalill relating to any cause of action for other than death, mJury to person or to personal property, or growing crops.'' Government Code §911.2
Paqe l
6 NAME OF CITY EMPLOYEE WHO
ALLEGEDLY CAUSED INJURY OR LOSS Unknown
DESCRIPTION OF CLAIMANT'S INJURY, PROPERTY DAMAGE, OR LOSS (If there were no injuries, state "NO INJURIES",)
Property damage fran contaminents.
7 OTHER INJURED PERSONS (List names and addresses.)
State of California groundwater and surface water.
8 DAMAGES CLAIMED: Amount of Claimant's damage or loss and method of computation. Include copies of bills, invoices, estimates, etc. Note: If your claim is for more than $10,000, you need not fill in an amount but you must state whether jurisdiction for the claim would be in the Limited jurisdiction (up to $25,000) or Unlimited jurisdiction of the Superior Court.

ITEMS
Not defined currently $25,000.00 plus
9 $
$
TOTAL AMOUNT: $unlimited
jurisdiction
Court Jurisdiction: (Check one)
Limited Civil: □ Unlimited Civil: GJ
WITNESSES, HOSPITALS, DOCTORS, ETC. (List names and addresses.) Peter Krasnoff, P.E.
10 WARNING! IT IS A CRIMINAL OFFENSE TO FILE A FALSE CLAIM {Penal Code §72).

I have read the matters and statements made in the above claim and I know the same to be true of my own knowledge, except as to those matters stated upon information or belief and as to such matters I believe the same to be true. I certify under penalty of perjury that the foregoing is TRUE and CORRECT.

Signed this __ 9_th_· __ day of __ A=o_r_i_l _____________ ~ 20 10 at Aubu_rn, CA
Rev. 06/07
Page ,,
al~;bz;,
Clai"'.ant's ~ (/
Lori J. Gualco, Esq.

Frank Law Group, P. C.

Attorney for Claimant
11oonlite Associates LIC

ATTACHMENT A TO CLAIM AGAINST THE CITY OF SANTA CLARA
Claimant Moonlite Associates LLC

3. DATE AND TIME OF INCIDENT:

Unknown, but believed to be continuing incident from approximately l 960's- current.

Page 3 ends

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-820 Agenda Date: 6/27/2023

REPORT TO COUNCIL

SUBJECT
Proclaim Portuguese National Heritage Month for June 2023

BACKGROUND
On June 4, 2021, Congressman Jim Costa introduced a resolution to the 117th Congress, supporting the designation of June as “Portuguese National Heritage Month”. The H.Res 459 resolution, co- sponsored by Congressman David Valadao, celebrates the historic, cultural, and significant contributions Portuguese Americans have made to the United States. The month of June was selected to coincide with the Day of Portugal which is celebrated on June 10th.

The City of Santa Clara has a rich history of Portuguese culture and roots. Santa Clara Valley had an influx of immigrants from Portugal that began after the first World War and historically constituted 70 percent of the city’s population in the 1940s. The Sociedade do Espírito Santo (S.E.S.) Hall located in Santa Clara was established in 1896 and remains a central location for the Portuguese community to gather and celebrate events today, including the annual Festa Do Espírito Santo. The City of Santa Clara also established its Sister City with Coimbra, Portugal on August 4, 1972 and continues strengthening relations with Coimbra through the Santa Clara Sister Cities organization.

DISCUSSION
At the June 27, 2023 City Council meeting, the Council will proclaim Portuguese Heritage Month in for June 2023 in Santa Clara. Boardmember and President Manuel Silviera of the S.E.S Portuguese Hall of Santa Clara will be present to accept the proclamation.

ENVIRONMENTAL REVIEW
This is an information report only and no action is being taken by the City Council and no environmental review under the California Environmental Quality Act (“CEQA”) is required.

FISCAL IMPACT
There is no fiscal impact to the City other than staff time.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

Reviewed by: Maria Le, Assistant to the City Manager, Mayor and Council Offices City of Santa Clara Printed on 6/22/2023Page 1 of 2
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23-820 Agenda Date: 6/27/2023
Approved by: Jōvan D. Grogan, City Manager, City Manager’s Office City of Santa Clara Printed on 6/22/2023Page 2 of 2
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-485 Agenda Date: 6/27/2023

REPORT TO COUNCIL

SUBJECT
Recognition of the Santa Clara Women’s League donation of $8,000 to support the Senior Center Health & Wellness Case Management Program and the “Be Strong, Live Long 2023” Health & Wellness Fair

COUNCIL PILLAR
Deliver and Enhance High-Quality Efficient Services and Infrastructure Enhance Community Engagement and Transparency

BACKGROUND
In accordance with Council Policy 051, Donations to the City, the City Manager’s Office reviewed and approved the receipt of a donation from the Santa Clara Women’s League in the amount of $8,000 to support the Senior Center’s Health & Wellness Case Management Program and the “Be Strong, Live Long 2023” Health & Wellness Fair. The donation is consistent with the City’s goals and objectives and in the best interest of the City.

Per the Council Policy, for a donation of $1,000 or more, the donor shall be invited to a Council Meeting to be recognized under Special Order of Business and receive a letter of acceptance and appreciation signed by the Mayor and City Manager.

DISCUSSION
For 38 years, the Santa Clara Women’s League has hosted an annual Showtime melodrama in support of the City’s Senior Center Health & Wellness Case Management Program, also affectionately called by some the Senior Center’s nurses. This year’s donation in the amount of $8,000 will help support services including public health education including the “Be Strong, Live Long 2023” Health & Wellness Fair, navigation of healthcare and social service systems, care management services, social engagement, home visits, education and fitness classes, and public health screenings to older adults in the Santa Clara Community. The donation will benefit the City through increased community engagement, collaboration and support of the City’s own senior activities, encouraging others to financially support needed community services.

The Special Order of Business will recognize the of the Santa Clara Women’s League for their donation and continued collaboration and support of City programs.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes City of Santa Clara Printed on 6/22/2023Page 1 of 2
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23-485 Agenda Date: 6/27/2023
in the environment.

FISCAL IMPACT
Acceptance of the donation of $8,000 will allow the Senior Center Health & Wellness Case Management Program to provide public health and social services, including supplies and materials for presentations and special events.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, e-mail [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

Reviewed by: James Teixeira, Director, Parks & Recreation Department Approved by: Jōvan D. Grogan, City Manager
City of Santa Clara Printed on 6/22/2023Page 2 of 2
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City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-806 Agenda Date: 6/27/2023

REPORT TO COUNCIL

SUBJECT
Recognition of Silicon Valley Central Chamber of Commerce Board of Directors

BACKGROUND
The Silicon Valley Central Chamber of Commerce (SVC Chamber) serves as advocates for the business community and the organization works towards advocating, connecting, and educating for the growth and sustainability for their business members. The SVC Chamber represents the City of Santa Clara and the Silicon Valley region businesses. SVC Chamber Officers and Directors are elected to serve on the Board from July 1 to June 30 of each year. The SVC Chamber Board of Directors develops and executes the policies of the Chamber and fiscal oversight of the organization.

DISCUSSION
At the June 27, 2023 City Council meeting, the Council will recognize the Silicon Valley Central Chamber of Commerce Board of Directors and Mayor Lisa M. Gillmor will facilitate a swearing-in ceremony of the new Board of Directors.

FISCAL IMPACT
There is no fiscal impact to the City other than staff time.

Reviewed by: Maria Le, Assistant to the City Manager, Mayor and Council Offices Approved by: Jōvan D. Grogan, City Manager, City Manager’s Office City of Santa Clara Printed on 6/22/2023Page 1 of 1
powered by Legistar™
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-801 Agenda Date: 6/27/2023

REPORT TO COUNCIL

SUBJECT
Action on the Minutes of April 25, 2023 Council Special Meeting; May 5, 2023 Adjourned and Reconvened Special Council Meeting; May 9, 2023 Council and Authorities Concurrent; and May 23, 2023 Joint Council and Authorities Concurrent and Santa Clara Stadium Authority Meeting

RECOMMENDATION
Promote Community Engagement and Transparency

RECOMMENDATION
Approve the Minutes of April 25, 2023 Council Special Meeting; May 5, 2023 Adjourned and Reconvened Special Council Meeting; May 9, 2023 Council and Authorities Concurrent; and May 23, 2023 Joint Council and Authorities Concurrent and Santa Clara Stadium Authority Meeting.

City of Santa Clara Printed on 6/22/2023Page 1 of 1
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City of Santa Clara
Minutes
City Council Special Meeting
Draft
5:00 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
04/25/2023
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:

Page 1 ends

04/25/2023
City Council Special Meeting
Meeting Minutes
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the majority of the City Council calls for a Special City Council Meeting, to commence and convene on April 25, 2023, at 5:00 p.m. for a Special Meeting to be held virtually and in the City Hall Council Chambers located in the East Wing of City Hall at 1500 Warburton Avenue, Santa Clara, California, to consider the following matter(s) and to potentially take action with respect to them. 5:00 PM Special Council Meeting
Call to Order
Mayor Gillmor called the Special Meeting to order at 5:05 p.m.

Pledge of Allegiance and Statement of Values
Council recited the Pledge of Allegiance.

Councilmember Jain recited the Statement of Values.

Assistant City Clerk Pimentel recited the AB 23 Announcement and Behavioral Standards.

Assistant City Clerk Pimentel also noted that any registered Lobbyist speaking during Public Meeting will need to identify themselves who they represent.

Roll Call
Councilmember Kathy Watanabe, Councilmember Karen Hardy, Vice Mayor Kevin Park, Councilmember Suds Jain, Councilmember Anthony Becker, and Mayor Lisa M. Gillmor

Present: 6 -
Councilmember Raj ChahalAbsent: 1 -
A motion was made by Councilmember Hardy, seconded by
Councilmember Becker, to excuse Councilmember Chahal's absence.

Aye: Councilmember Watanabe, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor 6 -

Absent: Councilmember Chahal1 -

PUBLIC HEARING/GENERAL BUSINESS

Page 2 ends

04/25/2023
City Council Special Meeting
Meeting Minutes

1. 23-272 Consideration and Possible Actions on a Proposed 30-Unit Homekey Interim Housing Development on County-Owned Land Located at Lawrence Expressway and Benton Street, Including City Sponsorship and Partial Funding of Project Operations (CEQA: Statutory Exemption under Government Code Section 65913.4, SB 35 Affordable Housing Projects) Recommendation:

1. Authorize the Office of the City Manager to negotiate and execute a three-party letter of intent between LifeMoves, County of Santa Clara, and the City of Santa Clara defining the roles and responsibilities for the financing, operations and construction management for the Homekey application for the property located at Lawrence and Benton Street in a final form approved by the City Attorney.

2. Adopt a resolution authorizing the Office of the City Manager to apply for, execute, and submit all required documents for California Department Housing and Community
Development Homekey Program to participate as a
co-applicant.

3. Authorize the County of Santa Clara to update the City of Santa Clara’s California Permanent Local Housing
Allocation 5-year plan by adding activity six to the County’s PLHA plan to assist persons who are experiencing or at risk of homelessness and allocating year 3,4, and 5 funding, after deducting administrative costs, to the Benton/Lawrence
interim housing to help fund operations.

Community Development Director Crabtree gave a Powerpoint presentation on the proposed 30-Unit Homekey Interim Housing Development.

Consuelo Hernandez, County Office of Supportive Housing, gave a PowerPoint presentation.

Heather Griffin, Director of Shelter and Services at LifeMoves gave a PowerPoint presentation.

President of Santa Clara County Supervisor Susan Ellenberg spoke in support of the proposed interim housing development.

Council questions and comments followed.

County Office of Supportive Housing Representative Hernandez, LifeMoves Director of Shelter & Services Griffin, and Community Development Director Crabtree responded to Council questions and comments.

Page 3 ends

04/25/2023
City Council Special Meeting
Meeting Minutes
The following members of the public spoke in support of the proposed 30- Unit Homekey Interim Housing Development:

Elysa Gurman - (16 minutes - Cam Coulter, Elizabeth Becker, Ann Krause, Bill DuMonthier, Dan, David Donaldson, Jill Nicole gave time) Sarah Foad (4 minutes - Wendy Foad gave time)
Alon Altman
Melinda Berlant
Shalini Venkatesh (6 minutes - Jeff Houston, Cassidy Kearins gave time) Irving Torres
Dylan
Anthony Medina-Alvarez
Asha DuMonthier
Darlene Day
Ali Sapirman
Steve Kelly
Jake Wilde
Dontae Lartigue
Cleo Cove
Jocelyn Arenas
Angelina Sanchez
Mya Carrasco
Christopher Perry
Jodan Grimes
Diane Harrison
Elizabeth Conlan
Ingrid Granados
Josh Selo, Bill Wilson Center
River Espinosa
Kirk
Ken Kratz
Matthew Reed, SV@Home
Alex Shoor
Cindy
Olivia Green
Marie Bernard
The following members of the public spoke in opposition of the proposed 30-Unit Homekey Interim Housing Development:

Bernadine Jagelski
Eric Crutchlow (4 minutes - Laura Crutchlow gave time)
Luisa
J. Pan (4 minutes - Ying Xu gave time)
Nanxi Li

Page 4 ends

04/25/2023
City Council Special Meeting
Meeting Minutes
Bo Nie
Thomas MacDevitt (10 minutes - Tie Feng, Tai Mei Yeh, Helen Kwan, Cathy McGowan gave time)
Cherie Elliott
Ashish Verma (14 minutes - Kirti Gokhale, Mahendra Chaudhari, Sourabh Sinha, Anjali S, Anwesa Chatterjee, Ashish Patel gave time) Vishal Tanna
Brenda Gordon
Wilma Cadorna
Lynn Wang
John Sanchez
Kimmy
Kate Cao (4 minutes - Yang Jiao gave time)
Tom Lassen
Le Hui/Zhihao Li (10 minutes - Ishani Bhatt, Zeying Yuan, Jitesh Jain gave time)
Julia Zhao
Alex
Erji Wang
Gautum Kulkarni (6 minutes - Nisha online, Pavan gave time) Ken Heiman
Cindy Zheng (12 minutes - Deepak Rama,Vadiraj Hosus, Harsha Vashisht, Niranjan Manjunath, Chandra Maddipatla gave time)
Yueming Sun
Pomeroy Association
Jun Yang (4 minutes, Xiaoyun Chen)
John Haggerty
Yulin (Joyce) Huang
Dorothy Yamamoto (12 minutes - Haiying Wu, Jinyui Zhong, Riancy Dong, Amy Zhang, Joanne Yang gave time)
Ethan
Miranda
Maggie
Puxiao
Farokh Mehrshahi
David Ranch
Sarah
BW No Benton
Alex Wang
B West
Jacob
Danny
Ying Lu
Nitin
Rainee

Page 5 ends

04/25/2023
City Council Special Meeting
Meeting Minutes
Li
Maggie's Husband
Neelu Kumawat
Jenny Yu
Wenyihu
Ramya Batta
Ruiyang Li
David Tran
Stephen Yang
Elisa Bao
Ally Vote No
Alex Chan
Eva Sun
Chaitanya
David Huoang
Jie Han
DG
Diwakar Kumawat
Ashlyn Ju
Dave
Jack
Bhargav Krishnamurthy
Ray
Julie Z
Jean
Daisy
[email protected]
Carl’s Mom
Manish Garg
Vineet
Christina Vo
Public Comment:

Wanda Buck
eComments
:
11 in support
294 in opposition
1 neutral
Mayor Gillmor called a recess at 9:04 p.m. and reconvened the meeting at 9:24 p.m.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to continue this item to a reconvened session at 5:00 p.m. on May 2, 2023.

Page 6 ends

04/25/2023
City Council Special Meeting
Meeting Minutes

Aye: Councilmember Watanabe, Councilmember Hardy, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
5 -
Nay: Vice Mayor Park1 -
Excused: Councilmember Chahal1 -

REPORTS OF MEMBERS AND SPECIAL COMMITTEES
There were none.

CITY MANAGER/EXECUTIVE DIRECTOR REPORT

ADJOURNMENT
There were none.

A motion made by Councilmember Becker, seconded by
Councilmember Hardy to adjourn to a reconvened meeting on Tuesday, May 2, 2023 at 5:00 p.m.

Aye: Councilmember Watanabe, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor 6 -

Page 7 ends

Excused: 1 - Councilmember Chahal
The next regular scheduled meeting is on Tuesday, May 9, 2023 in the City Hall Council Chambers.
04/25/2023
City Council Special Meeting
Meeting Minutes

MEETING DISCLOSURES

Page 8 ends

The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.ta LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

City of Santa Clara
Minutes
Adjourned and Reconvened Special Meeting
of the City Council from April 25, 2023
Draft
5:00 PM City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
05/02/2023
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:

Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Sana Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you many contact the Office of the City Clerk at (408) 615-2220 or [email protected].
5:00 PM ADJOURNED AND RECONVENED SPECIAL MEETING OF THE CITY COUNCIL FROM APRIL 25, 2023

Page 1 ends

05/02/2023
Adjourned and Reconvened
Special Meeting of the City Council
from April 25, 2023
Meeting Minutes
Call to Order
Mayor Gillmor called the meeting to order at 5:06 p.m.

Pledge of Allegiance and Statement of Values
Council recited the Pledge of Allegiance.

Councilmember Chahal recited the Statement of Values.

Assistant City Clerk Pimentel recited the AB 23 Announcement and Behavioral Standards.

Assistant City Clerk Pimentel also noted that any registered Lobbyist speaking during a Public Meeting will need to identify themselves and who they represent.

Roll Call
Councilmember Kathy Watanabe, Councilmember Raj Chahal, Councilmember Karen Hardy, Vice Mayor Kevin Park,
Councilmember Suds Jain, Councilmember Anthony Becker, and Mayor Lisa M. Gillmor

Present: 7 -

PUBLIC HEARING/GENERAL BUSINESS

Page 2 ends

05/02/2023
Adjourned and Reconvened
Special Meeting of the City Council
from April 25, 2023
Meeting Minutes

1. 23-591 Consideration and Possible Actions on a Proposed 30-Unit Homekey Interim Housing Development on County-Owned Land Located at Lawrence Expressway and Benton Street, Including City Sponsorship and Partial Funding of Project Operations (CEQA: Statutory Exemption under Government Code Section 65913.4, SB 35 Affordable Housing Projects) - Continued from the April 25, 2023 Council Meeting
Recommendation:

City Manager Grogan provided a brief introduction of the agenda item.

Councilmember Chahal stated he has viewed the April 25, 2023 meeting and is ready to participate in tonight’s meeting.

Community Development Director Crabtree provided responses to the comments/questions received from the Council and community.

Further Council comments followed.

Consuelo Hernandez with County of Santa Clara Office of Supportive Housing, LifeMoves representatives Maria Jackson, Paul Simpson, Heather Griffin and Brian Greenberg, and City Housing Manager Adam Marcus responded to questions and comments.

Mayor Gillmor called a recess at 7:47 p.m. and reconvened the meeting at 8:02 p.m.

Page 3 ends

05/02/2023
Adjourned and Reconvened
Special Meeting of the City Council
from April 25, 2023
Meeting Minutes
Closing remarks were made by Council.

A motion was made by Councilmember Hardy, seconded by
Councilmember Watanabe to: 1) Authorize the Office of the City Manager to negotiate and execute a three-party letter of intent between LifeMoves, County of Santa Clara, and the City of Santa Clara defining the roles and responsibilities for the financing, operations and construction management for the Homekey
application for the property located at Lawrence and Benton Street in a final form approved by the City Attorney; 3) Authorize the County of Santa Clara to update the City of Santa Clara's Permanent Local Housing Allocation 5-year plan by adding activity six to the County's PLHA plan to assist persons who are experiencing or at risk of homelessness and allocating year 3, 4, and 5 funding, after deducting administrative costs, to the Benton/Lawrence interim housing to help fund operations; 4) Provide direction to return to City Council for approval of a budget amendment appropriating up to $5,500,000 from special revenue funds for operations at the Benton/Lawrence interim housing site; and include an Annual Review in the Letter of Intent.

Council made closing remarks on the motion.

A substitute motion was made by Councilmember Chahal, and seconded by Vice Mayor Park, to approve Alternative C and refer this back to staff and direct staff to modify the project or pursue other alternatives for permanent housing.

A motion was made by Councilmember Chahal, seconded by Vice Mayor Park, to consider the Substitute Motion. The motion failed.

Aye: Councilmember Chahal, Vice Mayor Park, and Mayor Gillmor3 - Nay: Councilmember Watanabe, Councilmember Hardy, Councilmember Jain, and Councilmember Becker
4 -

Page 4 ends

05/02/2023
Adjourned and Reconvened
Special Meeting of the City Council
from April 25, 2023
Meeting Minutes
A motion was made by Councilmember Hardy, seconded by
Councilmember Watanabe to: 1) Authorize the Office of the City Manager to negotiate and execute a three-party letter of intent between LifeMoves, County of Santa Clara, and the City of Santa Clara defining the roles and responsibilities for the financing, operations and construction management for the Homekey
application for the property located at Lawrence and Benton Street in a final form approved by the City Attorney; 3) Authorize the County of Santa Clara to update the City of Santa Clara's Permanent Local Housing Allocation 5-year plan by adding activity six to the County's PLHA plan to assist persons who are experiencing or at risk of homelessness and allocating year 3, 4, and 5 funding, after deducting administrative costs, to the Benton/Lawrence interim housing to help fund operations; 4) Provide direction to return to City Council for approval of a budget amendment appropriating up to $5,500,000 from special revenue funds for operations at the Benton/Lawrence interim housing site; and include an Annual Review in the Letter of Intent.

Aye: Councilmember Watanabe, Councilmember Hardy, Councilmember Jain, and Councilmember Becker
4 -
Nay: Councilmember Chahal, Vice Mayor Park, and Mayor Gillmor3 -

REPORTS OF MEMBERS AND SPECIAL COMMITTEES
Councilmember Watanabe reported that she attended the Recycle Waste Reduction Commission meeting.

CITY MANAGER/EXECUTIVE DIRECTOR REPORT
There was none.

ADJOURNMENT
A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to adjourn the meeting at 9:51 p.m.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
6 -
Nay: Vice Mayor Park1 -
The next regular scheduled meeting is on Tuesday, May 9, 2023 in the City Hall Council Chambers.

Page 5 ends

05/02/2023
Adjourned and Reconvened
Special Meeting of the City Council
from April 25, 2023
Meeting Minutes

MEETING DISCLOSURES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Page 6 ends

City of Santa Clara
Meeting Minutes
Council and Authorities Concurrent Meeting
Draft
4:00 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
05/09/2023
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:

NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.

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Closed Session - 4:00 PM | Study Session - 5:00 PM | Regular Meeting - 7:00 PM 4:00 PM CLOSED SESSION
Call to Order in the Council Chambers
Assistant City Clerk Pimentel announced that Council will convene at 4:45 p.m. and that City staff is proposing that the Closed Session items not be heard.

Mayor Gillmor called the meeting to order at 4:49 p.m.

City Attorney Googins stated the Closed Session items were deferred and stated that there was no public input.

Mayor Gillmor called a recess at 4:50 p.m.

Roll Call
Councilmember Kathy Watanabe, Councilmember Raj Chahal, Councilmember Karen Hardy, Vice Mayor Kevin Park,
Councilmember Suds Jain, Councilmember Anthony Becker, and Mayor Lisa M. Gillmor

Present: 7 -

1.A 23-616
Conference with Real Property Negotiators (CC)
Pursuant to Gov. Code § 54956.8
Property: 2435 Lafayette Street, Santa Clara, CA 95050; APN 224-35-020 City/Authority Negotiator: J
ōvan D. Grogan, City Manager (or designee)
Negotiating Parties: Wesco Properties, Inc./Home Depot
Under Negotiation: Purchase/Sale/Exchange/Lease of Real Property (provisions, price and terms of payment)

1.B 23-617
Conference with Legal Counsel-Existing Litigation (CC)
Pursuant to Gov. Code § 54956.9(d)(1)
City of Santa Clara v. Wesco Properties, Inc. et al., Santa Clara County Superior Court Case No. 21CV380278
Public Comment
There was no public comment.

Convene to Closed Session (Council Conference Room)
5:00 PM STUDY SESSION

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Call to Order in the Council Chambers
Mayor Gillmor reconvened the meeting at 5:01 p.m.

2. 23-142 Study Session to review Proposed FY 2023/24 and FY 2024/25 Biennial Operating Budget and FY 2023/24 Capital Improvement Program Budget Changes
Recommendation: 1. Review and provide input on the Proposed FY 2023/24 and FY 2024/25 Biennial Operating Budget and FY 2023/24 Capital Improvement Program Amendments.

City Manager Grogan introduced the Study Session Budget Item and introduced Finance Director Lee.

Finance Director Lee provided the PowerPoint presentation on the proposed FY2023-24 and FY 2024-25 Biennial Operating Budget and FY 2023-24 Capital Improvement Program budget changes.

Council comments and questions followed.

Public Comment:

Jonathon Evans
Wanda Buck
Finance Director Lee, Silicon Valley Power Director Pineda, and City Manager Grogan responded to questions.

Mayor Gillmor called for a recess at 7:00 p.m.
7:00 PM COUNCIL REGULAR MEETING
Call to Order
Mayor Gillmor reconvened the meeting at 7:10 p.m.

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Pledge of Allegiance and Statement of Values
Council recited the Pledge of Allegiance.

Councilmember Chahal recited the Statement of Values.

Assistant City Clerk Pimentel recited the AB 23 Announcement and Behavioral Standards.

Assistant City Clerk Pimentel also noted that any registered Lobbyist speaking during Public Meeting will need to identify themselves who they represent.

Mayor Gillmor asked for a moment of silence for the victims of the mass shooting at the Allen Premium Outlets in Allen, TX on May 6, 2023.

Mayor Gillmor introduced new City Manager Jōvan D. Grogan. City Manager Grogan made a few remarks.

SPECIAL ORDER OF BUSINESS

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3.A 23-562 Action on the Appointment of Youth Commissioners for the FY2023/24 Term
Recommendation: That Council take the following actions related to the FY2023/24 Youth Commission:
a) reappoint Simren Garg, Aarav Gupta, Fatimah Ismail, Khadeejah Khan, Ryan Kim, Kira Liang, Keith Maben, Malia Martin, Samaira Mehta, Hiranya Parekh, Sudeepthi Ravapti, Samarth Sursh, and Sarah Zuo as Youth Commissioners;
b) appoint Namita Gaidhani and Maryam Ismail as Youth Commissioners; and,
c) appoint Julianna Aria Hernandez and Niharika Upplapati as alternates to the Youth Commission.

Recreation Coordinator Jon Kawada gave a verbal report and introduced the recommended Youth Commissioners for FY23/24 for appointed and re-appointment.

A motion was made by Councilmember Hardy, seconded by Vice Mayor Park, to approve the following actions related to the FY2023/24 Youth Commission: a) reappoint Simren Garg, Aarav Gupta, Fatimah Ismail, Khadeejah Khan, Ryan Kim, Kira Liang, Keith Maben, Malia Martin, Samaira Mehta, Hiranya PArekh, Sudeepthi Ravapti, Samarth Sursh, and Sarah Zuo as Youth Commissioners; b) appoint Namita Gaidhani and Maryam Ismail as Youth Commissioners; and, c) appoint Julianna Aria Hernandez and Niharika Upplapati as alternates to the Youth Commission.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

3.B 23-561

3.C 23-450
Recognition of Outgoing Youth Commission Members for FY2022/23 Recreation Coordinator Jon Kawada introduced outgoing Youth Commissioners Jasmine Kelly-Tanti and Rajvi Khanjan Shroff.

Recognition of Red Cross Month and Volunteers of the Red Cross Mayor Gillmor proclaimed March as Red Cross Month in Santa Clara and acknowledged the volunteers of the Red Cross. American Red Cross Boardmembers Saksham Gakhar and Joe Siecinski accepted the proclamation.

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3.D 23-540 Proclamation of Drinking Water Week May 7-13, 2023 Mayor Gillmor proclaimed May 7 through 13, 2023 as Drinking Water Week. Director of Water and Sewer Welling accepted the proclamation, introduced staff, and made some remarks.

3.E 23-483 Presentation by the Senior Advisory Commission on the Upcoming “Be Strong, Live Long” 2023 Health & Wellness Fair
Senior Advisory Commission Chair Nancy Toledo gave a brief presentation on the upcoming Be Strong Live Long 2023 Health and Wellness Fair being held on May 19, 2023 at Fremont Park.

3.F 23-587
Recognition of Volunteer Donna West
Mayor Gillmor recognized volunteer Donna West.

Mary Grizzle made some remarks about Donna West.

Donna West thanked the Council for the recognition and provided some remarks.

Council comments followed.

REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
City Attorney Googins stated there were was nothing to report as the Closed Session items were deferred.

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CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
23-662

CONSENT CALENDAR
The following members of the public requested Council reconsideration of the 30-Unit Homekey Interim Housing Development:

Ashish Verma
John K. Haggerty
Sierra
Dana
Gautam Kulkari
Erji Wang
Ji
City Attorney Googins responded to the legal concerns brought up by the public and stated there were no legal issues with the information provided by staff at the May 2, 2023 Special Meeting. He further explained the reconsideration process.

There was no motion from the prevailing members for reconsideration as requested by the public.

Vice Mayor Park and Councilmember Chahal requested Council reconsideration for the 30-Unit Homekey Interim Housing Development.

There was no motion from the prevailing members for reconsideration as requested by Vice Mayor Park and Councilmember Chahal.

ECOMMENTS
eComment:

Ashish Verma
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to approve the Consent Calendar.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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4.A 23-12 Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:

Bicycle and Pedestrian Advisory Committee - October 24, 2022 Bicycle and Pedestrian Advisory Committee - January 23, 2023 Planning Commission - January 11, 2023
Parks & Recreation Commission - March 21, 2023
Senior Advisory Commission - March 27, 2023
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to note and file the minutes of October 24, 2022 and January 23, 2023 Bicycle and Pedestrian Advisory Committee; January 11, 2023 Planning Commission; and the March 21, 2023 Parks & Recreation Commission.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

4.B 23-488 Action on Bills and Claims Report (CC, SCSA, HA) for the period March 4, 2023 - April 7, 2023
Recommendation: Approve the list of Bills and Claims for March 4, 2023 - April 7, 2023.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to approve the list of Bills and Claims for March 4, 2023 - April 7, 2023.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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4.C 23-102 Authorize the City Manager to Negotiate and Execute an Agreement for Services with Cormetech, Inc. for the Replacement of Two Selective Catalytic Reduction Nitrogen Oxides Catalysts and to Provide Ongoing Catalyst Sampling, Testing, Inspection, and Maintenance Services at the Donald Von Raesfeld Power Plant for Silicon Valley Power Recommendation:

1. Determine that the proposed actions are categorically exempt from CEQA pursuant to Section 15301 of Title 14 of the California Code of Regulations;

2. Authorize the City Manager to negotiate and execute an Agreement for Services with Cormetech, Inc. with a maximum compensation not to exceed $1,000,000 over a five-year term and take any necessary or advisable actions to implement and administer the Agreement; and

3. Authorize the City Manager to negotiate and execute amendments to the Agreement to (a) add or delete services consistent with the scope of the services for the Agreement, (b) incorporate future rate adjustments, and (c) increase maximum compensation if required up to a maximum compensation of $1,500,000, subject to the appropriation of funds.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to: 1) determine that the proposed actions are categorically exempt from CEQA pursuant to Section 15301 of Title 14 of the California Code of Regulations; 2) authorize the City Manager to negotiate and execute an Agreement for Services with Cormetech, Inc. with a maximum compensation not to exceed $1,000,000 over a five-year term and take any necessary or advisable actions to implement and administer the Agreement; and 3) Authorize the City Manager to negotiate and execute
amendments to the Agreement to (a) add or delete services consistent with the scope of the services for the Agreement, (b) incorporate future rate adjustments, and (c) increase maximum compensation if required up to a maximum compensation of $1,500,000, subject to the appropriation of funds.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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4.D 23-423 Action on Agreement with Noll and Tam Architects for Professional Services for the Patrick Henry Drive Specific Plan Community Art Center Project and Related Budget Amendment
Recommendation:

1. Authorize the City Manager to execute an Agreement with Noll and Tam Architects to provide professional services for the Patrick Henry Drive Specific Plan Community Art Center, in substantially the form presented, with maximum compensation not-to-exceed $529,353, in a final form approved by the City Attorney;

2. Authorize the City Manager to execute change orders limited to the deletion, addition, or modification of services, which result in no increase to the compensation or any other term or condition of the Agreement;

3. Authorize the City Manager to execute amendments to the Agreement to make minor revisions and to extend the term of the agreement as required to complete the project; and

4. Approve the following FY 2022/23 budget amendment in the Parks and Recreation Capital Fund to establish a Patrick Henry Drive Specific Plan Community Art Center Project, establish a project appropriation in the amount of $529,353, and decrease the Mitigation Fee Act fund balance by the same amount (five affirmative Council votes required for the use of unused balances).

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to 1) Authorize the City Manager to execute an Agreement with Noll and Tam Architects to provide professional services for the Patrick Henry Drive Specific Plan Community Art Center, in substantially the form presented, with maximum compensation not-to-exceed $529,353, in a final form approved by the City Attorney; 2) Authorize the City Manager to execute change orders limited to the deletion, addition, or modification of services, which result in no increase to the compensation or any other term or condition of the Agreement; 3) Authorize the City Manager to execute amendments to the Agreement to make minor revisions and to extend the term of the agreement as required to complete the project; and 4) Approve the following FY 2022/23 budget amendment in the Parks and Recreation Capital Fund to establish a Patrick Henry Drive Specific Plan Community Art Center Project, establish a project appropriation in the amount of $529,353, and decrease the Mitigation Fee Act fund balance by the same amount.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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4.E 23-331 Action on a Resolution Authorizing the Filing of an Application with the Metropolitan Transportation Commission for Allocation of Transportation Development Act Article 3, Pedestrian and Bicycle Project Funding for Fiscal Year 2023/24
Recommendation: Adopt a Resolution Authorizing the Filing of an Application with the Metropolitan Transportation Commission for Allocation of Transportation Development Act Article 3, Pedestrian and Bicycle Project Funding for Fiscal Year 2023/24.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to adopt Resolution 23-9222 authorizing the Filing of an Application with the Metropolitan Transportation Commission for Allocation of Transportation Development Act Article 3, Pedestrian and Bicycle Project Funding for Fiscal Year 2023/24.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

4.F 23-104 Action on a Resolution Regarding the City of Santa Clara’s Intention to Issue Tax-exempt Electric System Bonds for Reimbursement of Expenditures for Certain Capital Improvement Projects of Silicon Valley Power
Recommendation: Adopt a Resolution regarding the City of Santa Clara’s intention to issue tax-exempt electric system bonds for reimbursement of expenditures for certain Capital Improvement Projects of Silicon Valley Power.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to adopt Resolution 23-9223 regarding the City of Santa Clara's intentions to issue tax-exempt electric system bonds for reimbursement of expenditures for certain Capital Improvement Projects of Silicon Valley Power.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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4.G 23-349 Action on a Resolution to Adopt a List of Projects Funded by Senate Bill 1, The Road Repair and Accountability Act, for Fiscal Year 2023-24 Recommendation: Adopt a Resolution to Adopt a List of Projects Funded by Senate Bill 1, The Road Repair and Accountability Act, for Fiscal Year 2023-24.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to adopt Resolution 23-9224 to adopt a list of projects funded by Senate Bill 1, the Road Repair and Accountability Act, for Fiscal Year 2023-24.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

4.H 23-566 Action on a Resolution approving the 2023 Deferred Compensation Committee Calendar of Meetings, and setting the Number and Start Time of Regular Meetings of the Deferred Compensation Committee.

Recommendation: Adopt a Resolution approving the 2023 Deferred Compensation Committee Calendar of Meetings, and setting the number and start time of regular Deferred Compensation Committee meetings for 2023.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to adopt Resolution 23-9225 approving the 2023 Deferred Compensation Committee Calendar of Meetings, and setting the number and start time of regular Deferred Compensation Committee meetings for 2023.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

4.I 23-487 Action to Adopt a Resolution to Terminate the Proclamation of Emergency Drought Conditions, Continue Stage 2 of the Water Shortage Contingency Plan, and Establish a 15% Voluntary Water Use Reduction Recommendation: 1. Adopt a Resolution to Terminate the Proclamation of Emergency Drought Conditions, Continue Stage 2 of the Water Shortage Contingency Plan, and Adopt a 15% Voluntary Water Use Reduction Compared to 2019 Usage in Alignment with the Valley Water.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to adopt Resolution 23-9226 to terminate the Proclamation of Emergency Drought Conditions, Continue Step 2 of the Water Shortage Contingency Plan, and adopt a voluntary water use reduction compared to the 2019 usage in alignment with Valley Water.

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Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

4.J 23-138
Waive First Reading and take Action on the Introduction of an Ordinance to Repeal Chapter 15.45 (Prevention of Flood Damage Code) and Adopt the New Floodplain Management Ordinance Establishing a New Chapter

15.45 (Floodplain Management Regulations) of the Santa Clara City Code. (CEQA: Exempt Pursuant to CEQA Guidelines Section 15061(b)(3), Projects Which Do Not Have the Potential for Causing a Significant Effect on the Environment)
Recommendation:

Alternative 1: Repeal Chapter 15.45 (Prevention of Flood Damage Code) and adopt the new
Floodplain Management Ordinance establishing a new Chapter 15.45 (Floodplain Management
Regulations).

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to repeal Chapter 15.45 (Prevention of Flood Damage Code) and adopt a new Floodplain Management Ordinance 23-
2060 establishing a new Chapter 15.45 (Floodplain Management Regulations).

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

PUBLIC PRESENTATIONS
Kirk Vartan spoke about the Public Records Act request he submitted requested Councilmember Park's emails and spoke about the need to create an independent ethics committee as recommended by the Santa Clara County Civil Grand Jury.

Matthew Tinsley, Director of the Strong Start Initiative at the Santa Clara County Office of Education, spoke on the need of high quality early care education programs in Santa Clara.

CONSENT ITEMS PULLED FOR DISCUSSION
There were none.

PUBLIC HEARING/GENERAL BUSINESS

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5. 23-181 Public Hearing: FY23/24 FINAL Annual Action Plan for the Use of Federal Housing and Urban Development Grant Funds
Recommendation: 1. Approve the 2023-2024 FINAL Annual Action Plan, and direct staff to incorporate all public comment into the final version prior to submission to Housing and Urban Development by May 15, 2023.

Housing Manager Marcus gave a PowerPoint presentation on the FY23/24 Final Annual Action Plan for the Use
of Federal Housing and Urban Development Grant Funds.

Council comments and questions followed.

Public Speakers:

Teresa
John Haggerty
Kathy Betts
Pilar Furlong
Georgia Bacil
Katie Fantin
A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to close the Public Hearing.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to approve the 2023-2024 Final Annual Action Plan, and direct staff to incorporate all public comment into the final version prior to submission to the Housing and Urban Development by May 15, 2023.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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6. 23-556 Public Hearing: Waive First Reading and take Action on the Introduction of an Ordinance to Amend Zoning Code Section 18.60.050 to Permit Fuel Cells and Photovoltaic Panels as an Allowable Use without Need for a Use Permit, as well as Require Other Electric Power Plants to Adhere to State of California Emissions Requirements in MP - Planned Industrial, ML - Light Industrial, MH - Heavy Industrial, B - Public, Quasi-Public, and Public Park or Recreation, and PD - Planned Development Zoning Districts Recommendation:

Waive First Reading and Introduce an Ordinance to Amend Zoning Code Section 18.60.050 to Permit Fuel Cells and Photovoltaic Panels as an Allowable Use without Need for a Use Permit, as well as Require Other Electric Power Plants to Adhere to State of California Emissions Requirements in MP - Planned Industrial, ML - Light Industrial, MH - Heavy Industrial, B - Public, Quasi-Public, and Public Park or Recreation, and PD - Planned Development Zoning Districts
Community Development Assistant Director Brilliot gave a PowerPoint presentation on amending the zoning code section 18.60.050 to permit fuels cells and photovoltaic panels as an allowable use without need for a use permit & require other electric power plants to adhere to State of California emissions requirements in MP, ML, MH, B, and PD Zoning districts.

Council comments and questions followed.

Public Speaker:

John Haggerty
A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to close the Public Hearing.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to waive first reading and introduce Ordinance 23-2061 to amend Zoning Code Section 18.60.050 to permit fuels cells and photovoltaic panels as an allowable use without need for a use permit, as well as require other electric power plants to adhere to State of California Emissions Requirements in MP Planned Industrial, ML - Light Industrial, MH - Heavy Industrial, B - Public, Quasi-Public and Public Park or Recreation, and PD - Planned Development Zoning Districts.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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REPORTS OF MEMBERS AND SPECIAL COMMITTEES
Vice Mayor Park reported attended two Asian American Awareness events with a Santa Clara County Supervisor Simitian and Asian Americans for Community Involvement of Santa Clara County (AACI) and a Town Hall by Congressman Khanna and Congresswoman Lee recognizing Asian Americans in their communities.

Councilmember Jain reported that from May 1 - May 3, 2023 he attended the Northern California Power Agency Federal Policy Conference and met with staff members from the offices of Congresswoman Eshoo, Congressman Khanna, and Congresswoman Feinstein.

Councilmember Watanabe reported that she attended the event with Santa Clara County Supervisor Simitian.

CITY MANAGER/EXECUTIVE DIRECTOR REPORT
There were none.
23-634 Tentative Meeting Agenda Calendar (TMAC)

ADJOURNMENT
A motion was made by Councilmember Hardy, seconded by
Councilmember Becker, to adjourn the meeting at 9:37 p.m. in memory of Bishop Patrick J. McGrath.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
The next regular scheduled meeting is on Tuesday, May 23, 2023 in the City Hall Council Chambers.

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The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

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MEETING DISCLOSURES
City of Santa Clara
Minutes
Joint Council and Authorities Concurrent
& Santa Clara Stadium Authority
Draft
7:00 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
05/23/2023
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:

NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.

Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Sana Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you many contact the Office of the City Clerk at (408) 615-2220 or [email protected].

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7:00 PM JOINT COUNCIL/STADIUM AUTHORITY MEETING
Call to Order
Mayor/Chair Gillmor called the meeting to order at 7:01 p.m.

Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.

Council/Boardmember Jain recited the Statement of Values.

Assistant City Clerk/Secretary Pimentel recited the AB 23 Announcement and Behavioral Standards.

Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during a Public Meeting will need to identify themselves and who they represent.

Roll Call
Council/Boardmember Kathy Watanabe, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Vice Mayor/ Chair Kevin Park, Council/Boardmember Suds Jain, Council/ Boardmember Anthony Becker, and Mayor/Chair Lisa M. Gillmor

Present: 7 -

CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
Mayor/Chair Gillmor moved Item 9 to be heard after Item 5.

SPECIAL ORDER OF BUSINESS

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1.A 23-500

1.B 23-451
Proclaim May 2023 as Asian American Pacific Islander Heritage Month Mayor Gillmor proclaimed May 2023 as Asian American Pacific Islander Heritage Month.

Joel Wong with National Asian Americans United accepted the proclamation and shared a video.

Eunice Chun with Korean American Community Services accepted the proclamation and shared a video.

Vice President of the Santa Clara Cricket Club Umar Ali accepted the proclamation and shared a PowerPoint presentation.

Council comments followed.

Recognition of the Recipients of the Silicon Valley Power Sustainable Future Scholarship Program at Santa Clara University
Mayor Gillmor recognized the Silicon Valley Power Sustainable Future Scholarship Program.

Silcon Valley Power Chief Utility Officer Pineda introduced Director of the Center for Sustainability for Santa Clara University Lindsey Kalkbrenner who briefly explained the program. Ms. Kalkbrenner then introduced scholarship recipients Ayla Flanagan, Conor Grady, and Declan Bernal who each provided brief comments to Council.

Council comments followed.

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1.C 23-140

CONSENT CALENDAR
Proclamation of National Public Works Week 2023
Mayor Gillmor proclaimed May 21 - May 27, 2023 as National Public Works Week.

Public Works Director Mobeck accepted the proclamation and introduced Public Works staff.

Council comments followed.

Mayor/Chair Gillmor noted eComments
received for Items 2.L and 2.Q.

Mayor/Chair Gillmor stated that she will abstain from voting on Item 2.H and that she will be voting "No" on Items 4.A and 4.B.

Council/Boardmember Watanabe stated she will also be voting "No" on Items 4.A and 4.B.

Vice Mayor/Chair Park pulled Item 2.D for discussion.

Council/Boardmember Becker pulled Item 2.P for discussion.

A motion was made by Council/Boardmember Becker, seconded by Council/Boardmember Chahal, to approve the balance of the Consent Calendar.

Aye: Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/Boardmember Hardy, Vice Mayor/Chair Park, Council/ Boardmember Jain, Council/Boardmember Becker, and Mayor/Chair Gillmor
7 -

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2.A 23-683 Action on the Minutes of April 4, 2023 Council and Authorities Concurrent and Special Santa Clara Stadium Authority Meeting and the April 18, 2023 Joint Council and Authorities Concurrent and Santa Clara Stadium Authority Meeting
Recommendation:

Approve the Meeting Minutes Action on the Minutes April 4, 2023 Council and Authorities Concurrent Special Santa Clara Stadium Authority Meeting and the April 18, 2023 Joint Council and Authorities Concurrent and Santa Clara Stadium Authority Meeting.

A motion was made by Council/Boardmember Becker, seconded by Council/Boardmember Chahal, to approve the action minutes of the April 4, 2023 Council and Authorities meeting and the April 18, 2023 Joint Council and Authorities Concurrent and Santa Clara Authority Meeting.

Aye: Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/ Boardmember Hardy, Vice Mayor/Chair Park, Council/Boardmember Jain, Council/Boardmember Becker, and Mayor/Chair Gillmor
7 -

2.B 23-13 Board, Commissions and Committee Minutes
Recommendation: Note and file the Minutes of:

Youth Commission - March 14, 2023
Cultural Commission - April 3, 2023
Youth Commission - April 11, 2023
Parks & Recreation Commission - April 18, 2023
A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to note and file the minutes of the March 14, 2023 Youth Commission meeting; April 3, 2023 Cultural Commission meeting; April 11, 2023 Youth Commission meeting; and the April 18, 2023 Parks and Recreation Commission meeting.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

2.C 23-337
Action on Monthly Financial Status and Investment Reports for February and March 2023 and Approve the Related Budget Amendments Recommendation:

Note and file the Monthly Financial Status and Investment Reports for February and March 2023 as presented and Approve the Related Budget Amendments (five affirmative Council votes required to appropriate additional revenue or for the use of unused balances).

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to note and file the Monthly Financial Status and Investment Reports for February and March 2023 as presented and to approve the related budget amendments.

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Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

2.E 23-252
Action on a Vesting Tentative Map for 3000 Patrick Henry Drive (CEQA:

Addendum to the Patrick Henry Drive Specific Plan EIR)
Recommendation:

Adopt a resolution to approve the Vesting Tentative Map to subdivide the existing lot into two lots with one condominium unit at 3000 Patrick Henry Drive.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to adopt Resolution 23-9227 to approve the Vesting Tentative Map to subdivide the existing lot into two lots with one condominium unit at 3000 Patrick Henry Drive.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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2.F 23-472 Action on an Agreement with CSG Consultants, Inc. for Design Professional Services for the Miscellaneous Asphalt and Concrete Maintenance and Repairs Project and Related Budget Amendments Recommendation:

1. Approve and authorize the City Manager to execute an Agreement with CSG Consultants, Inc. for the Miscellaneous Asphalt and Concrete Maintenance and Repairs Project in the amount not-to-exceed $293,710, in substantially the form presented, in a final form approved by the City Attorney;

2. Authorize the City Manager to make minor, non-substantive modifications, including time extensions, to the Agreement, if needed:

3. Approve the following FY 2022/23 Budget Amendments (five affirmative Council votes required for the use of unused balances or to appropriate additional revenue):

A. In the Water Utility Capital Fund, increase the Transfer to the Public Buildings Capital Fund in the amount of $11,781 and decrease the Unrestricted Ending Fund Balance in the same amount;
B. In the Sewer Utility Fund, establish a Transfer to the Public Buildings Capital Fund in the amount of $119,119 and decrease the Unrestricted Ending Fund Balance in the same amount;
C. In the Library Department Capital Fund, decrease the Central Park Library - Concrete Sidewalk Replacement project in the amount of $57,300 and establish a Transfer to the Public Buildings Capital Fund of $57,300;
D. In the Convention Center Maintenance District Fund, decrease the Public Works Department budget by $71,700 and establish a Transfer to the Public Buildings Capital Fund of $71,700; and E. In the Public Buildings Capital Fund, recognize each transfer totaling $259,900 and increase the Public Building Parking Lot
Improvements Project appropriation by $259,900.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to approve and authorize the City Manager to execute an agreement with CSG Consultants, Inc. for the Miscellaneous Asphalt and Concrete Maintenance and Repairs Project in the amount not-to-exceed $293,710, in substantially the form presented, in a final form approved by the City Attorney; authorize the City Manager to make, minor, non-substantive modifications including time extensions, to the Agreement, if needed; to approve the following FY2022-23 Budget Amendments:
a) in the Water Utility Capital Fund, increase the transfer to the Public Buildings Capital Fund in the amount of $11,781 and decrease the Unristricted Ending Fund Balance in the same amount; b) in the Sewer Utility Fund, establish a transfer to the Public Buildings Capital Fund in the amount of $119,119 and

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decrease the Unrestricted Ending Fund Balance in the same amount; c) in the Library Department Capital Fund, decrease the Capital Park Library - Concrete Sidewalk Replacement project in the amount of $57,300 and establish a transfer to the Public Buildings Capital Fund of $57,300; d) in the Convention Center Maintenance District Fund, decrease the Public Works Department Budget by $71,700 and establish a transfer to the Public Buildings Capital Fund of $71,700; and e) in the Public Buildings Capital Fund, recognize each transfer totaling $259,900.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

2.G 23-393
Action on Amendment No. 1 to the Agreement for Professional Services with CSG Consultants, Inc. for Development Plan Review and Field Inspection Services
Recommendation:

1. Approve and Authorize the City Manager to execute Amendment No. 1 to the Agreement for Professional Services with CSG Consultants, Inc. for Development Plan Review and Field Inspection Services, in substantially the form presented, in a final form approved by the City Attorney.

2. Authorize the City Manager to make minor modifications, including time extensions, to the agreement if necessary, on forms approved by the City Attorney.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to approve and authorize the City Manager to execute Amendment No. 1 to the agreement for professional services with CSG Consultants, Inc. for Development Plan REview and Field Inspection Services, in substantially the form presented, in a final form approved by the City Attorney; and to authorize the City Manager to make minor modifications, including time extensions, to the agreement if necessary, on forms approved by the City Attorney.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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2.H 23-579 Authorize the City Manager to Negotiate and Execute Lease Extensions for 1000 Lafayette Street (Peddler’s Plaza) to May 31, 2024 Recommendation: Authorize the City Manager to negotiate and execute amendments to the existing leases for the commercial spaces at 1000 Lafayette to extend the term of each lease to May 31, 2024 in final forms approved by the City Attorney.

Mayor Gillmor abstained from voting on this agenda item as the property is near her business.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to authorize the City Manager to negotiate and execute amendments to the existing leases for the commercial spaces at 1000 Lafayette to extend the term of each lease to May 31, 2024, in final forms approved by the City Attorney.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Councilmember Becker
6 -
Abstained: Mayor Gillmor1 -

2.I 23-475
Action on Amendment No. 3 to the Shopping Center Lease Agreement with Colliers International to Lease Space at Rivermark Village for the Police Northside Substation Extending the Term to May 31, 2028 Recommendation:

Approve Amendment No. 3 to the Shopping Center Lease Agreement with Colliers International to Lease Space at Rivermark Village for the Police Northside Substation Extending the Term to May 31, 2028 A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to approve Amendment No. 3 to the Shopping Center Lease Agreement with Colliers International to lease space at Rivermark Village for Police Northside Substation extending the term to May 31, 2028.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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2.J 23-1247 Action to Adopt a Resolution of the City of Santa Clara, California Amending the Administrative Penalty Schedule to Add Penalties for Violations of “The Code of the City of Santa Clara, California” Chapter 8.26 (Edible Food Recovery)
Recommendation:

Adopt a Resolution of the City of Santa Clara, California amending the Administrative Penalty Schedule to add penalties for violations of “The Code of the City of Santa Clara, California” Chapter 8.26 (Edible Food Recovery).

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to adopt Resolution 23-9228 of the City of Santa Clara, California amending the Administrative Penalty to add penalties for violations of "The Code of the City of Santa Clara, California" Chapter 8.26 (Edible Food Recovery).

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

2.K 23-103
Action on a Resolution Authorizing the Use of City Electric Forces at 1790 Warburton Avenue
Recommendation:

Determine the proposed actions are exempt from CEQA pursuant to Sections 15302 (c) and 15303 of Title 14 of the California Code of Regulations and adopt a Resolution authorizing the use of City Electric Forces for work detailed in this Report to Council located at 1790 Warburton Avenue.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to determine the proposed actions are exempt from CEQA pursuant to SEctions 15302(c) and 15303 of Title 14 of the California Code of Regulations and adopt Resolution 23-
9229 authorizing the use of City Electric Forces for Work detailed in Report to Council located at 1790 Warburton Avenue.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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2.L 23-509 Action on a Resolution to Certify Compliance with State Housing Laws for Purposes for Participation in the One Bay Area Grant Program Recommendation: Adopt a Resolution self-certifying compliance with state housing laws for the purpose of receiving an OBAG 3 grant for bicycle and pedestrian improvements in the area surrounding City Hall.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to adopt Resolution 23-9230 self-certifying compliance with state housing laws for the purpose of receiving an OBAG 3 grant for bicycle and pedestrian improvements in the area surrounding City Hall.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

2.M 23-498
Action on a Special Permit for a Private Concert Event at Stevens Stadium on the Santa Clara University Campus (CEQA: Class 23 Categorical Exemption - Normal Operations of Facilities for Public Gatherings) Recommendation:

1. Approve the use of a Class 23 Categorical Exemption, and

2. Approve the Special Permit to allow a private concert event at Stevens Stadium on the Santa Clara University Campus, subject to conditions.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to approve the use of a Class 23
Categorical Exemption; and to approve the Special Permit to allow a private concert event at Stevens Stadium on the Santa Clara University Campus, subject to conditions.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

2.N 23-636
Action to Approve Modifications to Existing Code Enforcement Technician (Job Code 329) Class Specification
Recommendation:

Approve modifications to existing Code Enforcement Technician (Job Code 329) class specification.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to approve modifications to exciting Code Enforcement Technician (Job Code 329) class specification.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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2.O 23-480 Memorandum of Understanding Among Local Public Agencies in Santa Clara County for Food Recovery Program Costs
Recommendation: 1. Approve and authorize the City Manager to execute the Memorandum of Understanding Among Local Public Agencies in Santa Clara County for Food Recovery Program Costs for FY 2023/24 in substantially the form presented, and in a final form approved by the City Attorney;

2. Authorize the City Manager to execute a subsequent MOU to fund food recovery program costs from FY 2024/25 through FY 2029/30 with the same funding structure as the FY 2023/24 MOU in final forms approved by the City Attorney; and

3. Authorize the City Manage to execute future amendments to the FY 2024/25 - FY 2029/30 food recovery program cost MOU which update annual costs on a per generator basis and minor changes to the base and infrastructure enhancements program in final forms approved by the City Attorney.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to approve and authorize the City Manager to execute the Memorandum of Understanding among local public agencies in Santa Clara County for food recovery program costs for FY2023/24 in substantially the form presented, and in a final form approved by the City Attorney; to authorize the City Manager to execute a subsequent MOU to fund food recovery program costs from FY2024/25 through FY 2029/30 with the same funding structure as the FY 2023/24 MOU in final forms approved by the City Attorney; and to authorize the City Manager to execute future amendments to the FY 2024/25 - FY 2029/30 food recovery program cost MOU which update annual costs on a per generator basis and minor changes to the base and infrastructure enhancements program in final forms approved by the City Attorney.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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2.Q 23-667 Action to Declare Upcoming Bicycle and Pedestrian Advisory Committee Vacancies and Setting Dates for Recruitment and Interviews Recommendation: 1. Declare three (3) vacancies for the BPAC effective June 30, 2023;

2. Open recruitment for such three (3) vacancies on May 24, 2023 for a four-year term expiring June 30, 2027;

3. Set the application deadline on June 26, 2023 at 5:00 p.m.; and

4. Set interviews on or around July 17, 2023.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to declare three vacancies for the Bicycle and Pedestrian Advisory Committee effective June 30, 2023; to open recruitment for such three vacancies

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

2.R 23-686
Action to Waive Second Reading and Adopt Ordinance No. 2061 amending Zoning Code Section 18.60.050 to Permit Fuel Cells and Photovoltaic Panels as an Allowable Use without Need for a Use Permit, as well as Require Other Electric Power Plants to Adhere to State of California Emissions Requirements in MP - Planned Industrial, ML - Light Industrial, MH - Heavy Industrial, B - Public, Quasi-Public, and Public Park or Recreation, and PD - Planned Development Zoning Districts Recommendation:

Waive Second Reading and Adopt Ordinance No. 2061 amending Zoning Code Section 18.60.050 to Permit Fuel Cells and Photovoltaic Panels as an Allowable Use without Need for a Use Permit, as well as Require Other Electric Power Plants to Adhere to State of California Emissions Requirements in MP - Planned Industrial, ML - Light Industrial, MH - Heavy Industrial, B - Public, Quasi-Public, and Public Park or Recreation, and PD - Planned Development Zoning Districts
A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to waive the second reading and adopt Ordinance No. 2061 amending Zoning Code Section 18.60.050 to permit fuel cells and photovoltaic panesl as an allowable use without need for a Use Permit, as well as require other electric power plants to adhere to State of California emissions requirements in MP - Planned Industrial, ML - Light Industrial, MH - Heavy Industrial, B - Public, Quasi-Public, and Public Park or Recreation, and PD - Planned Development Zoning Districts.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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SANTA CLARA STADIUM AUTHORITY CONSENT CALENDAR

3.A 23-491 Action on Stadium Authority Bills and Claims for the Month of March 2023 Recommendation: Approve the list of Stadium Authority Bills and Claims for March 2023.

A motion was made by Boardmember Becker, seconded
Boardmember Chahal, to approve the list of Stadium Authority Bills and Claims for March 2023.

Aye:

Boardmember Watanabe, Boardmember Chahal, Boardmember
Hardy, Vice Chair Park, Boardmember Jain, Boardmember Becker, and Chair Gillmor
7 -

3.B 23-639 Action on Third Amendment to SBL Website Marketing Agreement with STR Marketplace, LLC
Recommendation: Approve and authorize the Executive Director to execute the Third Amendment to the SBL Website Marketing Agreement with STR to extend the term by four years to May 31, 2027.

A motion was made by Boardmember Becker, seconded by
Boardmember Chahal, to approve and authorize the Executive Director to execute the Third Amendment to the SBL Website Marketing Agreement with STR to extend the term by four years to May 31, 2027.

Aye:

Boardmember Watanabe, Boardmember Chahal, Boardmember
Hardy, Vice Chair Park, Boardmember Jain, boardmember Becker, and Chair Gillmor
7 -

3.C 23-618 Informational Report on Stadium Authority and Stadium Manager Meetings for the Period of January 1 to March 31, 2023
Recommendation: Note and file the quarterly report on Stadium Authority and Stadium Manager staff meetings and corresponding summaries for the period of January 1 to March 31, 2023.

A motion was made by Boardmember Becker, seconded by
Boardmember Chahal, to note and file the quarterly report on Stadium Authority and Stadium Manager staff meetings and corresponding summaries for the period of January 1 to March 31, 2023.

Aye:

Boardmember Watanabe, Boardmember Chahal, Boardmember
Hardy, Vice Chair Park, Boardmember Jain, boardmember Becker, and Chair Gillmor
7 -

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3.D Action on Request Submitted by Stadium Manager to Execute Agreement with Integrated Communication Systems (ICS) for Fire Alarm Testing, Inspection, Maintenance, and Related Services at Levi’s Stadium

3.D.1 23-659 Request from Stadium Manager to Execute Agreement with Integrated Communication Systems (ICS) for Fire Alarm Testing, Inspection, Maintenance, and Related Services at Levi’s Stadium

3.D.2 23-660
Report from the Stadium Authority for Action Regarding Stadium Manager’s Request to Execute Agreement with Integrated Communication Systems (ICS) for Fire Alarm Testing, Inspection, Maintenance, and Related Services at Levi’s Stadium
Recommendation:

1. Approve the Stadium Manager’s request to execute an Agreement with Integrated Communication Systems (ICS) to provide fire alarm testing, inspection, maintenance, and related services at Levi’s Stadium for a three-year period beginning June 1, 2023 through March 31, 2026, in an amount not to exceed $115,000 for the first contract year, $117,000 for the second contract year, and $120,000 for the third contract year, for a total not to exceed amount of $352,000 over the three-year period, subject to budget
appropriations; and

2. Authorize Executive Director to approve the Stadium Manager’s exercise of the option to extend the agreement with the same basic terms and conditions for two additional one-year periods, subject to budget appropriations.

A motion was made by Boardmember Becker, seconded by
Boardmember Chahal, to approve the Stadium Manager's requestto execute an agreement with Integrated Communications Systems (ICS) to provide fire alarm testing, inspection, maintenance, and related services at Levi's Stadium for a three-year period beginning June 1, 2023 through March 31, 2026, in an amount not to exceed $115,000 for the first contract year, $117,000 for the second contract year, and $120,000 for the third contract year, for a total not to exceed amount of $352,000 over the three-year period, subject to budget appropriations; and authorize Executive Director to approve the Stadium Manager's exercise of the option to extend the agreement with the same basic terms and conditions for two additional one-year periods, subject to budget appropriations.

Aye:

Boardmember Watanabe, Boardmember Chahal, Boardmember
Hardy, Vice Chair Park, Boardmember Jain, boardmember Becker, and Chair Gillmor
7 -

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STADIUM AUTHORITY CONSENT ITEM PULLED FOR DISCUSSION AND DEFERRED FROM APRIL 4, 2023

4. Action on Request Submitted by the Stadium Manager for Retroactive Approval of Incurred Expenses for Non-NFL Events-Related Marketing, Networking, Travel, and Entertainment Activities (Deferred from April 4, 2023)

4.A. 23-573 Request from the Stadium Manager for Retroactive Approval of Incurred Expenses for Non-NFL Events-Related Marketing, Networking, Travel, and Entertainment Activities (Deferred from April 4, 2023)

4.B. 23-574
Report from the Stadium Authority for Action on Stadium Manager’s Request for Retroactive Approval of Incurred Expenses for Non-NFL Events-Related Marketing, Networking, Travel, and Entertainment Activities (Deferred from April 4, 2023)
Recommendation:

Approve the Stadium Manager’s request for retroactive approval of expenses incurred by the Stadium Manager on behalf of the Stadium Authority in the amount of $39,407 for the FY 2022/23 Non-NFL Events-related marketing, networking, travel, and entertainment activities, including client entertainment with alcohol, described in this report.

A motion was made by Boardmember Becker, seconded by
Boardmember Chahal, to approve the Stadium Manager's request for retroactive approval of expenses incurred by the Stadium Manager on behalf of the Stadium Authority in the amount of $39,407 for the FY 2022/23 non-NFL events-related marketing, networking, travel, and entertainment activities, including client entertainment activities with alcohol, described in this report.

Aye:

Boardmember Chahal, Boardmember Hardy, Vice Chair Park, Boardmember Jain, and Boardmember Becker
5 -
Nay: 2 - Boardmember Watanabe, and Chair Gillmor

PUBLIC PRESENTATIONS

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23-753 Public Presentations
Curtis Fischer gave a PowerPoint presentation on the Santa Clara Lawn Bowl.

Kirk Vartan gave a PowerPoint presentation on videos from the October 18, 2022; March 7, 2023; and the November 16, 2022 council meeting and requested Councilmember Becker to resign from the City Council.

Steve Kelly thanked City staff and Councilmembers Jain and Hardy and Vice Mayor Park on speaking with him regarding the unhoused people living in the creek near behind his home.

Zoom Participant #6795 requested Councilmember Becker to resign from the City Council.

Zoom Participant #6716 requested Councilmember Becker to resign from the City Council.

CONSENT ITEMS PULLED FOR DISCUSSION

2.D 23-520 Action on the Santa Clara Convention Center FY 2022/23 3rd Quarter Financial Status Report
Recommendation: Note and file the Santa Clara Convention Center Financial Status Report for the 3rd Quarter ending March 31, 2023, as submitted by OVG.

Vice Mayor Park pulled Item 2.D for comment.

A motion was made by Vice Mayor Park, seconded by
Councilmember Chahal, to note and file the Santa Clara Convention Center Financial Status Report for the 3rd Quarter ending March 31, 2023.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

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2.P 23-622 Action on Reappointment of Board and Commission Members to a Second Term Ending June 30, 2027
Recommendation: 1. Reappoint the nine (9) eligible commissioners to serve a four-year term each ending June 30, 2027.

2. For any Board or Commission member not proposed for
reappointment, base such decision on the objective criteria presented by staff, above, and refer to position to the City Clerk for posting, recruitment, interviews and appointment.

Councilmember Becker pulled Item 2.P for discussion.

Public Speakers:

Kelly Cox, Chair of the Parks and Recreation Commission.

Kirk Vartan
Mark Kelsey
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to re-appoint eight of the eligible Boards and Commission incumbents with the exception of Parks and
Recreation Commissioner Burt Field.

A motion was made by Councilmember Watanabe, seconded by Mayor Gilmor, to appoint Burt Field to the Parks and Recreation Commission.

Aye: Councilmember Watanabe, Councilmember Jain, and Mayor Gillmor3 - Nay: Councilmember Hardy, Vice Mayor Park, and Councilmember Becker3 - Abstained: 1 - Councilmember Chahal
Motion fails.

PUBLIC HEARING/GENERAL BUSINESS

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5. 23-249 Approve the Annual Military Equipment Report, and Adopt a Resolution Making Required Findings and Renewing Santa Clara City Code Section

2.80.080, Allowing for the Continued Use of the Military Equipment Funding, Acquisition and Use Policy Pursuant to Assembly Bill 481 Recommendation:

Approve the Annual Military Equipment Report, and Adopt a Resolution Making Required Findings and Renewing Santa Clara City Code Section

2.80.080, Allowing for the Continued Use of the Military Equipment Funding, Acquisition and Use Policy Pursuant to Assembly Bill 481 Police Chief Nikolai gave a Powerpoint Presentation.

Council comments and questions followed.
eComment:

Diane Harrison
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to approve the Annual Military Equipment Report, and adopt Resolution 23-9231 marking required findings and renewing Santa Clara City Code Section 2.80.080, allowing for the continued use of Military Equipment Funding, Acquisition and Use Policy pursuant to Assembly Bill 481.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -
WRITTEN PETITION (COUNCIL POLICY 030) SUBMITTED BY THE PUBLIC/COUNCIL

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9. 23-603 Action on a Written Petition (Council Policy 030), Submitted by Mary Grizzle Requesting to Place an Agenda Item on a Future Council Meeting for Council to Discuss Santa Clara Civic Center Relocation Study Flaw:

Change Two of the Study’s Focus Cities
Recommendation:

Staff makes no recommendation.

Mayor Gillmor recused herself from this discussion and vote due to a potential conflict of interest. Vice Mayor Park chaired this discussion.

Mary Grizzle spoke on her Written Petition requesting to place an agenda item on a future Council meeting for Council to discuss Santa Clara Civic Center Relocation Study Flaw: Change of Two of the Study’s Focus Cities.

Council comments and questions followed.

Public Comment:

Dan Ondrasek
A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to place this Item on a future Council meeting agenda.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, and Councilmember Becker
6 -
Recused: 1 - Mayor Gillmor
Vice Mayor Park called for a recess at 9:06 p.m.

Mayor Gillmor reconvened the meeting at 9:16 p.m.

Mayor Gillmor clarified that Items 4.A and 4B was included in the vote for Consent Calendar items with "no" votes from both Mayor Gillmor and Councilmember Watanabe.

PUBLIC HEARING/GENERAL BUSINESS

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6. 23-173 Public Hearing: Adoption of a Resolution Setting Rates for Overall Solid Waste Services and Annual Clean-up Campaign in the Exclusive Franchise Area
Recommendation:

Alternative 1: Adopt a Resolution setting the overall rates to be charged to rate payers for the collection and disposal of garbage, refuse, yard trimmings, recycling, and annual Clean-up Campaign in the exclusive franchise area, effective for the utility bills issued for services rendered on and after July 1, 2023.

City Manager Grogan made a few remarks and introduced Public Works Director Mobeck who gave a PowerPoint presentation on setting rates for overall solid waste services and Annual Clean-Up campaign in the exclusive franchise area.

Council comments and questions followed.

Public Comment:

Kirk Vartan
Assistant City Clerk Pimentel tallied the Written Protests received and read into the record that there were 14 Written Protests submitted and stated there was an insufficient number of Written Protests to constitute a majority protest under Proposition 218.

Public Works Director Mobeck responded to additional Council questions and concerns.

Council discussion continued.

City Manager Grogan made remarks about a discussion on Proposition 218 and recommended that a policy discussion take place during Council Priority Setting.

A motion was made by Councilmember Becker, seconded by
Councilmember Chahal, to close the Public Hearing.

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Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
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A motion was made by Councilmember Jain, seconded by
Councilmember Hardy, to adopt Resolution 23-9232 setting the overall rates to be charged to rate payers for the collection and disposal of garbage, refuse, yard trimmings, recycling, and annual Clean-Up Campaign in the exclusive franchise area, effective for the utility bills issued for services rendered on and after July 1, 2023.

Aye: Councilmember Watanabe, Councilmember Hardy, Councilmember Jain, and Mayor Gillmor
4 -
Nay: Councilmember Chahal, Vice Mayor Park, and Councilmember Becker
3 -

7. 23-479
Public Hearing: Action on a Resolution Amending Rate Schedules for Electric Services for All Classes of Customers, Effective July 1, 2023 Recommendation:

Adopt a Resolution amending City Rate Schedules for Electric Utility Services to increase Electric Rates and Charges in each Rate Schedule by 5.0%, effective July 1, 2023.

City Manager Grogan made a few opening remarks and introduced Chief Electric Utilities Officer Pineda who gave a PowerPoint presentation on amending the rate schedules for electric utility services for all classes of customers.

Council comments and questions followed.

Chief Electric Utilities Officer Pineda responded to Council questions.

Public Comment:

Kirk Vartan (4 minutes - Marguerite Lee gave time)
John Haggerty
Edward Strine
Silicon Valley Power Director Pineda addressed additional concerns.

A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to close the Public Hearing.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

Page 22 ends

05/23/2023Joint Council and Authorities
Concurrent & Stadium Authority Meeting
Meeting Minutes
A motion was made by Councilmember Becker, seconded by
Councilmember Hardy, to adopt Resolution 23-9233 amending City rate schedules for electric utility services to increase electric rates and charges in each rate schedul by 5.0% effective July 1, 2023 and direct staff to explore a rebate program for small businesses (C1 customers) and report back to Council.

Aye: Councilmember Watanabe, Councilmember Chahal, Councilmember Hardy, Vice Mayor Park, Councilmember Jain, Councilmember Becker, and Mayor Gillmor
7 -

SANTA CLARA STADIUM AUTHORITY GENERAL BUSINESS

Page 23 ends

05/23/2023Joint Council and Authorities
Concurrent & Stadium Authority Meeting
Meeting Minutes

8. 23-680 Report on Status of Obtaining FIFA World Cup 2026 Documents at Levi’s Stadium and Potential Action on Terms for an Information Sharing Agreement and Guiding Principles for FIFA World Cup 2026 Events Recommendation:

1. Adopt the Santa Clara City Council Guiding Principles for World Cup 2026; and

2. Direct the City Manager/Executive Director and City Attorney/Stadium Authority Counsel to negotiate and execute an Information Sharing and Event Cooperation Agreement with Bay Area Host Committee, United States Soccer Federation, Federation Internationale de Football Association, and Forty Niners Stadium Management Company LLC to facilitate the sharing of information on substantially the terms presented, in a final form approved by the City Attorney.

City Manager/Executive Director Grogan and City Attorney/Stadium Authority Counsel Googins gave a PowerPoint presentation on the status of obtaining the FIFA World Cup 2026 documents from Levi's Stadium and provided an overview of potential action on terms for an Information Sharing Agreement and Guiding Principles for the 2026 FIFA World Cup events.

Council/Board comments and questions followed.

A motion was made by Council/Boardmember Becker, seconded by Council/Boardmember Hardy, to approve staff recommendation and include a clause to attain reimbursement of all event costs including public safety (pre and post event cost) to Guiding Principle No. 2.

Council/Board discussion ensued.

A substitute motion was made by Mayo/Chair Gillmor, seconded by Council/Boardmember Watanabe, to approve staff recommendation and include in Guiding Principle No. 2 a clause to attain reimbursement of all event costs including public safety (pre and post event cost) and a new Guiding Principle No. 9 to pledge that the Santa Clara City Council, Stadium Authority Board, and City staff will follow the law, act ethically and transparently with the expectation that other parties do the same.

Public Comment:

Kirk Vartan
John K. Haggerty
Edward Strine
City Manager/Executive Director Grogan and City Attorney/Stadium

Page 24 ends

05/23/2023Council and Authorities Concurrent
& Stadium Authority
Meeting Minutes
Authority Counsel Googins responded to Board questions.

A motion was made by /Mayor Chair Gillmor, seconded
by Council/Boardmember Watanabe, to accept the
substitute motion.

Aye: Council/Boardmember Watanabe, Council/Boardmember
Chahal, Mayor/Boardmember Jain, and Mayor/Chair Gillmor 4 -
Nay: 3 - Council/Boardmember Hardy, Vice Mayor/Chair Park, and Council/Boardmember Becker
A substitute motion was made by Mayor/Chair Gillmor, seconded by Council/Boardmember Watanabe, to adopt the Santa Clara City Council Guiding Principles for World Cup 2026; to direct the City Manager/Executive Director and City Attorney/Stadium Authority Counsel to negotiate and execute an Information Sharing and Event Cooperation Agreement with Bay Area Host Committee, United Stated Soccer Federation, Federation Internationale de Football Association, and Forty Niners Stadium Management Company LLC to facilitate the sharing of information on substantially the terms presented, in a final form approved by the City Attorney; and include in Guiding Principle No. 2 a clause to attain reimbursement of all event costs including public safety (pre- and post- event cost) and a new Guiding Principle No. 9 to pledge that the Santa Clara City Council, Stadium Authority Board, and City staff will follow the law, act ethically and transparently with the expectation that other parties do the same.

Aye: Council/Boardmember Watanabe, Council/Boardmember Chahal, council/Boardmember Hardy, Council/Boardmember Jain,
Council/Boardmember Becker, and Mayo/Chair Gillmor
6 -
Nay: 1 - Vice Mayor/ Chair Park

REPORTS OF MEMBERS AND SPECIAL COMMITTEES
Vice Mayor Park reported that he attended the Silicon Valley Office of Protocol Spring reception.

CITY MANAGER/EXECUTIVE DIRECTOR REPORT
There were none.

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05/23/2023Council and Authorities Concurrent
& Stadium Authority
Meeting Minutes
23-391
23-605

ADJOURNMENT
Update on City Council and Stadium Authority Staff Referrals Tentative Meeting Agenda Calendar (TMAC)
A motion was made by Council/Boardmember Hardy,
seconded by Council/Boaurdmember Becker, to adjourn the meeting at 1:37 a.m. in memory of Kenneth Park, father of Vice Mayor/Chair Kevin Park.

Aye: Council/Boardmember Watanabe, Council/Boardmember Chahal, Council/Boardmember Hardy, Vice Mayor/Chair Park, Council/ Boardmember Jain, Council/Boardmember Becker, and Mayor/Chair Gillmor
7 -
The next regular scheduled meeting is on Tuesday, June 6, 2023 in the City Hall Council Chambers.

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05/23/2023Council and Authorities Concurrent
& Stadium Authority
Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.

Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.

LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] <mailto:[email protected]> or at the public information desk at any City of Santa Clara public library.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Page 27 ends

MEETING DISCLOSURES
City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-15 Agenda Date: 6/27/2023

REPORT TO COUNCIL

SUBJECT
Board, Commissions and Committee Minutes

COUNCIL PILLAR
Enhance Community Engagement and Transparency

RECOMMENDATION
Note and file the Minutes of:

Board of Library Trustees Minutes - April 3, 2023 Minutes - Draft Cultural Commission - May 1, 2023
City of Santa Clara Printed on 6/22/2023Page 1 of 1
powered by Legistar™
City of Santa Clara
Meeting Minutes
Board of Library Trustees
Board
Approved
6:00 PM
Hybrid Meeting Central Park Library Edinger Room
2635 Homestead Rd Santa Clara, CA 95051
04/03/2023
The City of Santa Clara is conducting the Board of Library Trustees meeting in a hybrid manner (in- person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca-gov.zoom.us/j/85864257230
Meeting ID: 858 6425 7230 or
o Phone: 1(669) 900-6833
PUBLIC PARTICIPATION IN ZOOM WEBINAR: Please follow the guidelines below when participating in a Zoom Webinar:
- The meeting will be recorded so you must choose 'continue' to accept and stay in the meeting. - If there is an option to change the phone number to your name when you enter the meeting, please do so as your name will be visible online and will be used to notify you that it is your turn to speak. - Mute all other audio before speaking. Using multiple devices can cause an audio feedback. - Use the raise your hand feature in Zoom when you would like to speak on an item and lower when
finished speaking. Press *9 to raise your hand if you are calling in by phone only. -
Identify yourself by name before speaking on an item.
- Unmute when called on to speak and mute when done speaking. If there is background noise coming from a participant, they will be muted by the host. Press *6 if you are participating by phone to unmute.
- If you no longer wish to stay in the meeting once your item has been heard, please exit the meeting.

CALL TO ORDER AND ROLL CALL
Chair Evans called the meeting to order at 6:01 PM.

Vice Chair Hintermeister attended the meeting via Zoom virtually, under the Just Cause clause of AB 2449 due to illness.

Trustee Debbie Tryforos, Vice Chair Jan Hintermeister, Trustee Stephen Ricossa, and Chair Jonathon Evans
Present 4 -
Excused 1 - Trustee Leonne Broughman

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04/03/2023Board of Library Trustees Meeting Minutes

CONSENT CALENDAR
Consent Items Pulled for Discussion
Chair Evans pulled Consent Calendar for discussion. He informed the Board that the Minutes of Board of Library Trustees meetings do not reflect all the details of Board discussion, but are Action Minutes. The Board was informed that motions will be captured verbatim, and should clearly capture the intent of the motion. Board discussion was held on ensuring motions are clear and complete.
23-441 Action on the Special Meeting Minutes of January 26, 2023 Recommendation: Approve Special Meeting Minutes of January 26, 2023 A motion was made by Trustee Ricossa, seconded by Trustee Tryforos, to approve Consent Calendar as a whole.

Aye: Trustee Tryforos, Vice Chair Hintermeister, Trustee Ricossa, and Chair Evans
4 -
Excused: 1 - Trustee Broughman
23-442 Action on the Special Meeting Minutes of February 16, 2023 Recommendation: Approve Special Meeting Minutes of February 16, 2023 A motion was made by Trustee Ricossa, seconded by Trustee Tryforos, to approve Consent Calendar as a whole.

Aye: Trustee Tryforos, Vice Chair Hintermeister, Trustee Ricossa, and Chair Evans
4 -
Excused: 1 - Trustee Broughman
23-443 Action on the Meeting Minutes of March 6, 2023
Recommendation: Approve Meeting Minutes of March 6, 2023 A motion was made by Trustee Ricossa, seconded by Trustee Tryforos, to approve Consent Calendar as a whole.

Aye: Trustee Tryforos, Vice Chair Hintermeister, Trustee Ricossa, and Chair Evans
4 -
Excused: 1 - Trustee Broughman

PUBLIC PRESENTATIONS

Page 2 ends

Excused: 1 - Trustee Broughman
23-442 Action on the Special Meeting Minutes of February 16, 2023 Recommendation: Approve Special Meeting Minutes of February 16, 2023 04/03/2023Board of Library Trustees Meeting Minutes
23-463 National Library Week for April 23-29, 2023
Board held discussion on the Proclamation of National Library Week, scheduled for the April 18, 2023 City Council meeting. Board reviewed the Proclamation draft and discussed content for verbal presentation to Council.

A motion was made by Trustee Tryforos, seconded by Trustee Ricossa, to affirm that the Board would like to appoint Chair Evans to represent the Board of Library Trustees at the City Council meeting of 4/18/2023, to join the City Librarian in receiving the Proclamation to recognize National Library Week, and to speak to the benefit the Santa Clara City Library brings to the community.

Aye: Trustee Tryforos, Vice Chair Hintermeister, Trustee Ricossa, and Chair Evans
4 -
Excused: 1 - Trustee Broughman
23-465 Review and Approve Proposed 2023 Board of Library Trustees Work Plan Recommendation: Approve proposed Board of Library Trustees Work Plan 2023 Board reviewed work plan for 2023, and amended work plan with addition of sixth item.

A motion was made by Trustee Tryforos, seconded by Trustee Ricossa, to approve the Board of Library Trustees work plan draft 4, dated 4/3/2023, to submit to City Council for their approval. The motion was amended to include the work plan as a standing item on the Board of Library Trustees monthly agenda.

Aye:

Trustee Tryforos, Vice Chair Hintermeister, Trustee Ricossa, and Chair Evans
4 -
Excused: 1 - Trustee Broughman

Page 3 ends

GENERAL BUSINESS
04/03/2023Board of Library Trustees Meeting Minutes

STAFF REPORT
City Librarian Wong informed the Board of two grants obtained by the Library, the Kaiser 'Healthy Me, Healthy You' grant supporting nutrition and healthy diet, and the 'Pop-Up Libraries Lunch at the Library' grant promoting Library services at existing free-meal sites in Santa Clara. City Librarian Wong informed the Board that the budget projections for the Library were much more favorable, that the budget would be determined by City Council vote, and provided information on upcoming City Council and budget study session dates. The Board was updated on the Strategic Planning schedule and engaged to help identify focus groups in the community. City Librarian Wong updated the Board on open recruitments and an upcoming all staff meeting.

TRUSTEES REPORT
Board provided reminder of upcoming Librarypalooza event. Board requested the data collected at the Board kick-off meeting for the Strategic Plan to assist them in Strategic Planning activities. City Librarian Wong informed the Board that information would be available later in the Strategic Planning process. Board inquired about non-functional electric vehicle charging stations at the Library. City Librarian Wong informed the Board of active discussions with Silicon Valley Power to provide new electric vehicle charging stations at the Library.

ADJOURNMENT
The meeting was adjourned at 8:05 PM.

A motion was made by Trustee Tryforos, seconded by Trustee Ricossa to adjourn the meeting.

Aye: Trustee Tryforos, Vice Chair Hintermeister, Trustee Ricossa, and Chair Evans
4 -
Excused: 1 - Trustee Broughman
The Board of Library Trustees Meeting is adjourned to May 1, 2023, at 6:00 PM.

Page 4 ends

04/03/2023Board of Library Trustees Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi- adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any
quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Page 5 ends

MEETING DISCLOSURES
City of Santa Clara
Meeting Minutes
Cultural Commission
Draft
7:00 PM Hybrid Meeting
City Manager's Conf. Room
City Hall - East Wing
1500 Warburton Avenue
Santa Clara, CA 95050
05/01/2023
The City of Santa Clara is conducting the Cultural Commission meeting in a hybrid manner (in-person and a method for the public to participate remotely).

Via Zoom:
https://santaclaraca.zoom.us/j/98272283531
Meeting ID: 982 7228 3531
Or join by phone: 669-900-6833

CALL TO ORDER AND ROLL CALL
Chair Diaz called the meeting to order at 7:04 p.m.

Commissioner Siddarth Sundaram, Commissioner Debra von Huene, Chair Candida Diaz, Commissioner Jonathan Marinaro, and Commissioner Paul McNamara
Present 5 -
Vice Chair Louis SamaraAbsent 1 -

CONSENT CALENDAR

1.A 23-536 Cultural Commission Regular Meeting Minutes of May 1, 2023 Recommendation: Approve the Cultural Commission Regular Meeting Minutes of May 1, 2023 A motion was made by Commissioner von Huene, seconded by Commissioner Marinaro, that this item be approved. The motion passed with the following vote:

Aye: Commissioner Sundaram, Commissioner von Huene, Chair Diaz, Commissioner Marinaro, and Commissioner McNamara
5 -

Absent: Vice Chair Samara1 -

Page 1 ends

05/01/2023Cultural Commission Meeting Minutes

PUBLIC PRESENTATIONS
A member of the public and Parks & Recreation Commissioner, Eversley Forte, provided a brief update for the Multi-Cultural Market event, which will be a joint effort of the Parks & Recreation and Cultural Commissions. The target date is a Friday evening in August, 2024, as part of the Friday Night Live series. The focus would be on the Korean community. There would be 2 bands, food booths and activities. Commissioner Samara will follow up with additional details.

GENERAL BUSINESS

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05/01/2023Cultural Commission Meeting Minutes

2. 23-538 Discussion of Cultural Commission Work Plan Goals and Activities for FY 2022/23 and FY 2023/24
Recommendation: Provide updates to Cultural Commission Work Plan goals and activities for FY 2022/23 and FY 2023/24.

Goal #1. Host and enhance multicultural events to encourage and acquaint Santa Clara residents with cultural diversity:

Summer Concerts in the Park-
Commissioner Sundaram reported a Bollywood themed concert will be considered for an idea for next year. The Fog City Swampers are confirmed for June 23 at Live Oak Park.

Commissioner Samara will send a sign up sheet for the concerts. At least two (2) commissioners should attend each concert.

Patelco is a confirmed sponsor for the Concerts in the Park.

Street Dance-Pop Rocks, Aug. 4
Fliers should be delivered to businesses at least two (2) weeks in advance (July 24). Commissioners should arrive by 4 p.m.

Commissioners will check with businesses for additional sponsors.

Goal #2. Develop and encourage interactive art opportunities to provide temporary, performing, cultural, and public art in the City:

Public Art:

Commissioner von Huene reported that the installment of the mechanical horse at Santa Clara University, STEM building, is targeted for the Fall.

Recreation Manager, Castro and Chair, Diaz met with Connie Martinez, CEO of Silicon Valley Creates (SV Creates). Information will be gathered on the South Bay Collective, and commissioners may attend their monthly meetings, but the commission will not move forward with the MOU for this project for this year.

Utility Boxes: Will wait for a Call for Artists until after the art installation has been secured.

Home Decorating Contests: Contests are complete. No action required.

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05/01/2023Cultural Commission Meeting Minutes
Google Map: Chair Diaz will continue updating the map with the completed Utility Boxes.

Goal #3. Raise the visibility of commemorative month celebrations:

Coloring Book Project- Chair Diaz reported the agreement for artist, Giada Conte is in progress and the new commemorative month pages will roll out in June. The months recognized will be in alignment with the recognized City holidays and incorporate days/themes into the artwork.

Commissioner von Huene will post the May coloring page on social media.

Goal #4. Enhance communication and media strategy to increase community awareness of the Cultural Commission:

The Commission discussed allocating additional resources to marketing, advertising and outreach. The Commission would like to increase visibility through social media and marketing for events. The possibility of ads and print media was discussed.

Goal #5. Prepare for Citywide Arts Master Plan Process:

There was a discussion on SV Creates and their involvement with the Arts Mater Plan. Commissioners von Huene and McNamara spoke to City Managers office and they can't provide information at this time. The sub-committee has been working on the draft so when the City Council is ready to move forward, the Commission will be prepared.

Patrick Henry Art Center-The contract will be presented to City Council on May 23. Outreach will start soon after. They will have a booth at the 4th of July All City Picnic.

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05/01/2023Cultural Commission Meeting Minutes

3. 23-537 Discussion and Development of Cultural Commission Work Plan Goals and Activities for FY 2023/24
Recommendation: Develop and recommend Cultural Commission work plan goals and activities for FY 2023/24.

Commissioners discussed the current goals (listed below) and made recommendations for FY 2023/24.

Goal #1. Host and enhance multicultural events to encourage and acquaint Santa Clara residents with cultural diversity: The Commission discussed adding Friday Night Live to this Goal. They would like to research options to host Friday night Live at the Triton, as they had in t he past.

Goal #2. Develop and encourage interactive art opportunities to provide temporary, performing, cultural, and public art in the City:

The Commission would like to continue the Holiday and Halloween Home Decorating Contests and would like them to be listed as one line item.

They would like to continue the Utility Box Art Program. They suggested adding an indoor Sculpture Exhibition at City Hall or one of the City libraries.

Goal #3. Raise the visibility of commemorative month celebrations:

The Commission had no recommended changes to this goal.

Goal #4. Enhance communication and media strategy to increase community awareness of the Cultural Commission: The Commission had no recommended changes to this goal and would like to continue marketing all events to the citizens.

Goal #5. Prepare for Citywide Arts Master Plan Process: In addition to the current objectives, Commissioner McNamara would like to include art education. He will develop a proposal to present at the next meeting.

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05/01/2023Cultural Commission Meeting Minutes

STAFF REPORT
Recreation Manager Castro reported the following items:

The Health and Wellness Fair is scheduled for May 19 from 11 a.m.-2 p.m. in Fremont Park, adjacent to the Senior Center. There will be nearly 50 exhibitors providing health and wellness information and resources for Caregivers and seniors.

Construction began for Magical Bridge in Central Park. Groundbreaking is scheduled for May 19 at 3 p.m.

Images and content is being developed for the concerts and the Street Dance. Fliers will need to go out to inform the public and establishments.

COMMISSIONERS REPORT
Commissioner von Huene attended Natasha, Pierre, and the Great Comet at the SJ Playhouse. It was a musical based on 70 pages of War and Peace. She also attended Michaelangelo's Sistine Chapel Exhibition at Oakridge Mall. She was inspired and recommended all to attend.

She will be in Hawaii during the June meeting. She would like to call in for the meeting.

Commissioner Sundaram may be traveling during the June meeting. He will inform the commission of his attendance. He also attended Jon Pardi in Berkely, as he is a country fan.

Commissioner Marinaro attended Tosca through San Jose Opera. He recommended the commission attend the 2023/2024 season. He also attended the They Might be Giants Concert.

Commissioner McNamara has been enjoying watching old movies: 100 years of Warner Brothers.

ADJOURNMENT
A motion was made by Commissioner McNamara, seconded by Commissioner Sundaram that the meeting be adjourned at 8:19 p.m.

The motion passed with the following vote:

Aye: Commissioner Sundaram, Commissioner von Huene, Chair Diaz, Commissioner Marinaro, and Commissioner McNamara
5 -

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05/01/2023Cultural Commission Meeting Minutes

Absent: Vice Chair Samara1 -

MEETING DISCLOSURES

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05/01/2023Cultural Commission Meeting Minutes
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities.

Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format.

Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials.

Page 8 ends

City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-727 Agenda Date: 6/27/2023

REPORT TO COUNCIL

SUBJECT
Action on Monthly Financial Status and Investment Reports for April 2023 and Approve the Related Budget Amendments

COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
In compliance with the Charter of the City of Santa Clara and the adopted Investment Policy, the monthly financial report and monthly investment report for April 2023 are submitted for your information. The financial reviews as of April 30, 2023 provide a year-to-date financial update to the City Council for the current fiscal year. The analysis of the revenues collected and all expenditures measures the level of adherence to the annual budget and allows the City to monitor and project revenues and expenditures throughout the year.

The Adopted Budget incorporates the estimated revenues and planned expenditures for all funds.

The attached Financial Status Report provides the budget to actual revenue and expenditure summaries for the General Fund, Special Revenue Funds and Enterprise Operating Funds, as well as expenditure summary for Capital Improvement Funds and Fund Reserve Balances. Any significant variances are explained in the report.

In accordance with City Council Policy 051 - Donations to the City, included in this report is a monthly activity and annual summary of donations received by department. Although the requirement of the policy is to report quarterly, in its ongoing effort to streamline reporting, the City includes this information monthly in the financial status report.

DISCUSSION
Monthly Financial Status Report (Attachment 1)
The attached reports summarize the City’s financial performance as of April 30, 2023. Financial analysis is provided for the General Fund, select Special Revenue Funds, Enterprise Operating Funds, and Capital Improvement Funds.

Attachment 1 shows that General Fund revenues (excluding transfers) were at 87.5% of the budget through April 2023. General Fund revenues are currently tracking to end the year above the budgeted estimate due to strong performance in a number of categories, including transient occupancy tax, use of money and property, transfers from City utilities, and miscellaneous revenues.

As shown in Attachment 1, General Fund departmental expenditures were at 76% of budget through City of Santa Clara Printed on 6/22/2023Page 1 of 4
powered by Legistar™
23-727 Agenda Date: 6/27/2023
April 2023. This reflects savings from vacant positions as well as savings generated from cost-control measures that were implemented in FY 2019/20. Expenditures are expected to end the year below budget.

As shown in Attachment 1, total revenues for Enterprise Funds (Electric, Water, Sewer, Cemetery, Solid Waste, and Water Recycling) were at 78.4% of the budget through April 30, 2023, while total expenses were at 77.3%. Budget actions are recommended in this report to address higher expenditures in the Electric Utility Fund. Expenditures in this fund are tracking to end the year above budget due higher power purchase and production costs, which are driven by the spikes in natural gas prices. It is anticipated that higher revenues will partially offset these higher costs with the remainder addressed with the use of fund balance. Budget actions are also recommended to address higher expenditures in the Water Recycling Fund and the Cemetery Fund.

In the month of April, the City received $312 in donations, for total donations of $35,655.

Economic indicators are mixed, and there is a tremendous amount of uncertainty. Given this level of uncertainty, the December 2022, March 2023 and June 2023 UCLA Anderson Forecasts presented a two-scenario approach: recession scenario and no recession scenario. The recession scenario predicts a recession occurring at the end of 2023, where “inflation would have continued to come own too slowly in not for the continued Federal Reserve rate hikes. In this scenario, the Federal Reserve forces a mild recession and accepts an economic contraction and higher unemployment to combat inflation.” In the no recession scenario, “economic growth slows but remains positive, inflation ebbs, labor markets slacken mildly, just enough to quell wage inflation, and the Federal Reserve eases its approach to monetary policy tightening” (UCLA Anderson Forecast, June 2023, The More Things Change the More They Stay the Same: Recession or No Recession is Still the Question).

On a national level, the unemployment rate changed little in April 2023 to 3.4% from 3.5% in March 2023. This rate was well below the record setting high of 14.7% in April 2020, and slightly lower than the pre-pandemic unemployment rate of 3.5%. In April, the number of unemployed persons was 5.7 million, which is consistent with the pre-pandemic level of 5.7 million. In the first quarter 2023 advance estimate, the Gross Domestic Product (GDP) increased by 1.1% as a result of higher consumer spending, exports, and federal, State and local spending.

The California unemployment rate was 4.5% in April 2023, up from 4.4% in March 2023 and 4.1% in April 2022. Since April 2020, California has gained 3.12 million jobs; regaining all of the 2.76 million nonfarm jobs lost due to COVID-19 in in March and April 2020. The unadjusted unemployment rate in the San José-Sunnyvale-Santa Clara Metropolitan Statistical Area (MSA) was 3.0% in April 2023, down slightly from a revised 3.3% in March 2023 but is above the April 2022 level of 2.5% and the February 2020 pre-pandemic level of 2.6%. Between April 2022 and April 2023, employment in this region increased by 32,200 jobs, or 2.8%.

Staff will bring forward the General Fund revenues and the City’s overall financial performance through June 30, 2023 at a later date as part of the Budgetary Year-End Report.

Monthly Investment Report (Attachment 2)
All securities held by the City of Santa Clara as of April 30, 2023 were in compliance with the City’s Investment Policy Statement regarding current market strategy and long-term goals and objectives.

All securities held are rated “A” or higher by two nationally recognized rating agencies. There is City of Santa Clara Printed on 6/22/2023Page 2 of 4
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adequate cash flow and maturity of investments to meet the City’s needs for the next six months.

The City’s investment strategy for April 2023 was to invest funds not required to meet current obligations in securities listed in the prevailing Investment Policy Statement, with maturities not to exceed five years form the date of purchase. This strategy ensures safety of the City’s funds, provides liquidity to meet the City’s cash needs, and with a reasonable securities portfolio return of

1.99% in April.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.

FISCAL IMPACT
From time to time, adjustments to the budget are required to reflect new information, align budgets with actual revenues and expenses, and correct for inadvertent errors. Recommended budget amendments are detailed in Attachment 3.

In the General Fund, actions are recommended to recognize fire-related fee and reimbursement revenue and appropriate the funds to the Fire Department. A transfer from the General Fund to the Vehicle Replacement Fund is recommended to fully fund the replacement of a fire truck and a transfer to the General Government Capital Fund is recommended to support the FHRMS (Finance and Human Resources software system) Update project, funded by savings in the Finance and Human Resources Departments and Non-Departmental. Additional funding is also recommended to allocate savings from Non-Departmental to the Fire Department for benefits costs.

Actions are recommended in the Electric Utility Fund to recognize and appropriate additional revenue as well as allocate fund balance to address the higher than anticipated power purchase costs. There are also amendments to shift unrestricted fund balance to various reserves in the fund to meet reserve targets. In addition, actions are recommended to appropriate additional funding in the Cemetery Fund for higher personnel costs and to recognize revenue in the Cemetery Capital Fund.

In the Electric Utility Capital Fund, various transfers are recommended from the Water, Sewer, and Recycled Water Utilities to add funding for the Electric Yard Building and Grounds project. Additional actions are also included to shift funding from the Major Engine Overhaul and Repair project to the Replace Balance of Plant Control System project and to recognize and appropriate revenue to the San Tomas Junction project. Actions are also included in the Electric Utility Debt Service Fund to add funding for higher administrative costs.

Several actions are recommended in the Expendable Trust Fund to recognize and appropriate revenue for services rendered by the Information Technology and Public Works Departments.

Attachment 3 also recommends recognizing and appropriating seized asset funding to the Police Department. There are also amendments in the Fire Operating Grant Trust Fund, Parks and Recreation Operating Grant Trust Fund, and Public Donations fund to recognize and appropriate various fees, reimbursements and donations from other agencies.

In the Housing and Urban Development Fund, actions are included to adjust the HOME administration appropriation to align the personnel budget to actual activity. Actions to recognize and City of Santa Clara Printed on 6/22/2023Page 3 of 4
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appropriate fee revenue to several projects in the Parks and Recreation Capital Fund are also recommended. An action is included in the Related Santa Clara Developer Fund to increase the Other Development Project Services appropriation, which is anticipated to be reimbursed by the developer.

In the Sewer Utility Capital and Water Utility Capital Funds, recommendations are included to appropriate additional funding to various projects that had higher than anticipated construction and engineering costs. An action is also included to appropriate funding to the resource and production category in the Water Recycling Fund to account for higher usage. An amendment in the Solid Waste Fund is included to appropriate funding for contracts and personnel costs related to the implementation of SB1383 Local Assistance Grant Program. An amendment is also included in the Solid Waste Capital Fund to increase the Sanitary Landfill Development - Post Closure project for higher than anticipated costs associated with pest control and winter storm repairs.

COORDINATION
This report has been coordinated with the City Attorney’s Office.

PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email [email protected] mailto:[email protected] or at the public information desk at any City of Santa Clara public library.

RECOMMENDATION
Note and file the Monthly Financial Status and Investment Reports for April 2023 as presented and Approve the Related Budget Amendments (five affirmative Council votes required to appropriate additional revenue or for the use of unused balances).

Reviewed by: Kenn Lee, Director of Finance
Approved by: Jōvan D. Grogan, City Manager

ATTACHMENTS

1. Monthly Financial Status Report - April 2023

2. Monthly Investment Report - April 2023

3. FY 2022/23 Budget Amendments
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_____________________________________________________________________

MONTHLY FINANCIAL STATUS REPORT

April 2023

City of
Santa Clara
The Center of What 's Possible

2 City of Santa Clara
Financial Status Report as of April 30, 2023

This report summarizes the City’s financial performance for the month ended April 30, 2023. Financial analysis for the report is provided for the General Fund, select Special Revenue Funds, Enterprise Operating Funds, and Capital Improvement Funds. Financial information included in this report is unaudited.

Economic Overview
Economic indicators are mixed, and there is a tremendous amount of uncertainty. Given this level of uncertainty, the December 2022, March 2023 and June 2023 UCLA Anderson Forecasts presented a two-scenario approach: recession scenario and no recession scenario. The recession scenario predicts a recession occurring at the end of 2023, where “inflation would have continued to come own too slowly in not for the continued Federal Reserve rate hikes. In this scenario, the Federal Reserve forces a mild recession and accepts an economic contraction and higher unemployment to combat inflation.” In the no recession scenario, “economic growth slows but remains positive, inflation ebbs, labor markets slacken mildly, just enough to quell wage inflation, and the Federal Reserve eases its approach to monetary policy tightening”.1
Real GDP Levels, US$ Trillions, Chained 2012 Prices, Seasonally Adjusted Rates

Source: UCLA Anderson Forecast and U.S. Bureau of Economic Analysis “Consumer confidence declined in May as consumers’ view of current conditions became somewhat less upbeat while their expectations remained gloomy,” said Ataman Ozyildirim, Senior Director, Economics at The Conference Board. “Their assessment of current employment conditions saw the most significant deterioration, with the proportion of consumers reporting jobs are ‘plentiful’ falling 4 ppts from 47.5 percent in April to 43.5 percent in May. Consumers also became more downbeat about future business conditions, weighing on the expectations index. However, expectations for jobs and incomes over the next six months held relatively steady. While consumer confidence has fallen across

1 UCLA Anderson Forecast, June 2023, “The More Things Change the More They Stay the Same: Recession or No Recession is Still the Question”
US$ Trillions

21.2 21.0

20.8 20.6

20.4 20.2

20.0 19.92 19.90

0.0 20.0S
Ql Q2 Q3
2022
Forecast ➔
Q4 Ql Q2 Q3
2023

21.16 No-Recession
Recession

20.13 20.13
Q4 Ql Q2 Q3 Q4 Ql Q2 Q3 Q4
2024 2025

3 City of Santa Clara
Financial Status Report as of April 30, 2023
all age and income categories over the past three months, May’s decline reflects a particularly notable worsening in the outlook among consumers over 55 years of age.”2 In the first quarter 2023 advance estimate, the Gross Domestic Product (GDP) increased by 1.1%, following a GDP increase of 2.6% in the fourth quarter 2022. The GDP increase in the first quarter reflects higher consumer spending, exports, federal, State and local spending.3 On a nat
ional level, the unemployment rate changed little from 3.5% in March 2023 to 3.4% in April 2023. This rate was well below the record setting high of 14.7% in April 2020, and close to the pre- pandemic unemployment rate of 3.5%. In April, the number of unemployed persons dropped slightly to

5.7 million, which is consistent with the pre-pandemic level of 5.7 million.4 The Califor
nia unemployment rate was 4.5% in April 2023, up from 4.4% in March 2023 and 4.1% in April 2022. Between April 2022 and April 2023, total nonfarm jobs in California increased by 426,000 jobs (a 2.4 percent increase), with the largest increases in private educational and health services (up 2 US Consumer Confidence (conference-board.org)
3 https://www.bea.gov/sites/default/files/2023-04/tech1q23_adv.pdf 4 https://www.bls.gov/news.release/pdf/empsit.pdf
Real GDP: Percent change from preceding quarter
40 30
20 10
0 -10
-20
-30
-40
Q2 Q3 Q4 Ql Q2 Q3 Q4 Ql Q2 Q3 Q4 Ql Q2 Q3 Q4 Ql
2019 2020
U.S. Bureau of Economic Analysis
Chart 1. Unemployment rate, seasona lly adjusted,
April 2021 - April 2023
Peroent

7.0 6.5

6.0 ----------------------<

5.5 5.0

4.5 4.0

3.5 2021 2022 2023
Seasonally adjusted ann ual rates
Chart 2. Nonfarm payroll employment over-the-month chan ge, seasonally adjusted, April 20211 - April 2023
Thousan ds
1,000
900
800
700
600
500
400
300
200
100
0 ■ . ■ I

I I I I I

3.0 ~~~~~~~~~~~~~~~~~~ -100
Ap<-21 Jul-2 1 Oc:t-21 Jen-22 Apr-22 Jul-22 Oc:t-22 Jen-23 Apr-23 Apr-2 1 Jul-2 1 Oc:t-21 Jan-22 Ap<-22 Ju~22 Oct-22 Jan-23 Apr-23

4 City of Santa Clara
Financial Status Report as of April 30, 2023

159,300 jobs), leisure and hospitality (up 132,400 jobs), government (up 54,700), and professional and business services (up 42,200). Since April 2020, California has gained 3.12 million jobs; regaining all of the 2.76 million nonfarm jobs lost due to COVID-19 in March and April 2020.5 The unadjusted unemployment rate in the San José-Sunnyvale-Santa Clara Metropolitan Statistical Area (MSA) was 3.0% in April 2023, down slightly from a revised 3.3% in March 2023 but is above the April 2022 level of 2.5% and the February 2020 pre-pandemic level of 2.6%. Between April 2022 and April 2023, employment in this region increased by 32,200 jobs, or 2.8%. The largest increases were in private educational and health services (up 9,700 jobs), leisure and hospitality (up 9,600 jobs), professional and business services (up by 7,500 jobs), and manufacturing (up 4,500 jobs). 6 General Fund
The General Fund is the major operating fund for the City and includes multiple programs, services, and activities for the residents and businesses of the City. The adopted budget for operating revenues and expenditures for fiscal year 2022/23 was $272.4 million. The amended budget for revenues and expenditures was adjusted to $290.9 million to reflect various budget amendments approved by the City Council through April 2023.

General Fund revenues are currently tracking to end the year above the budgeted level. Through April, departmental expenditures are tracking below budget and this trend is expected to continue as departments continue to experience vacancies and control expenditures through various cost control measures.

5 edd.ca.gov/en/about_edd/news_releases_and_announcements/unemployment-april-2023/ 6 labormarketinfo.edd.ca.gov/file/lfmonth/sjos$pds.pdf

5 City of Santa Clara
Financial Status Report as of April 30, 2023

General Fund Revenues
As of April 30, 2023, $210.3 million, or 87.5% of the General Fund estimated revenue (excluding transfers) was received. Transfers and use of reserves of $50.6 million have occurred as budgeted.

Revenue collections are tracking to end the year above budget and are higher when compared to collections last fiscal year.

Adopted Budget
Amended
Budget
Actual Through
04/30/2023
Percentage
Received
Actual Through
04/30/2022
$
Change From
Prior Year
Percentage
Change
TAXES
Sales Tax 60,173,000$ 60,173,000$ 40,966,901$ 68.08% 37,231,047$ 3,735,854$ 10.03% Property Tax 75,261,000 75,261,000 72,706,598 96.61% 61,104,202 11,602,396 18.99% Transient Occupancy Tax 12,600,000 12,600,000 13,084,947 103.85% 5,144,581 7,940,366 154.34% Other Taxes 6,260,000 6,260,000 4,743,025 75.77% 4,906,609 (163,584) -3.33% Total Taxes 154,294,000 154,294,000 131,501,471 85.23% 108,386,439 23,115,032 21.33%

LICENSES & PERMITS
Business Licenses 900,000 900,000 701,261 77.92% 685,784 15,477 2.26% Fire Operation Permits 2,100,000 2,358,000 1,567,554 66.48% 1,570,522 (2,968) -0.19% Miscellaneous Permits 72,000 72,000 40,719 56.55% 74,229 (33,510) -45.14% Total Licenses & Permits 3,072,000 3,330,000 2,309,534 69.36% 2,330,535 (21,001) -0.90% FINES & PENALTIES 1,465,000 1,615,000 569,706 35.28% 310,120 259,586 83.71% INTERGOVERNMENTAL 310,000 609,286 1,112,320 182.56% 2,435,967 (1,323,647) -54.34% CHARGES FOR SERVICES 31,258,098 31,239,098 26,727,974 85.56% 25,161,215 1,566,759 6.23% TRANSFER FROM CITY UTILITIES 26,170,000 26,170,000 23,869,906 91.21% 21,477,813 2,392,093 11.14%

USE OF MONEY & PROPERTY
Interest 2,532,000 2,532,000 2,091,994 82.62% 1,235,905 856,089 69.27% Rent 10,584,266 10,584,266 9,813,484 92.72% 8,188,523 1,624,961 19.84% Total Use of Money & Property 13,116,266 13,116,266 11,905,478 90.77% 9,424,428 2,481,050 26.33% MISCELLANEOUS REVENUES 150,000 189,611 2,672,294 1409.36% 592,966 2,079,328 350.67%

OTHER FINANCING SOURCES
Operating Transfer In - Storm Drain 1,454,000 1,454,000 1,454,000 100.00% 1,454,000 - 0.00% Operating Transfer In - Reserves 25,812,244 36,719,079 36,719,079 100.00% 32,758,819 3,960,260 12.09% Operating Transfer In - Fund Balances(2) 4,484,726 4,484,726 4,484,726 100.00% 4,817,658 (332,933) -6.91% Operating Transfer In - Miscellaneous 2,127,374 7,968,589 7,968,589 100.00% 5,593,917 2,374,672 42.45% Total Other Financing Sources 33,878,344 50,626,394 50,626,394 100.00% 44,624,394 6,001,999 13.45%

STADIUM OPERATION
Charges for Services 7,889,147 8,939,147 8,888,626 99.43% 2,361,867 6,526,759 276.34% Rent and Licensing 752,500 752,500 710,000 94.35% 297,359 412,641 138.77% Total Stadium Operation 8,641,647 9,691,647 9,598,626 99.04% 2,659,226 6,939,400 260.96% TOTAL GENERAL FUND 272,355,355$ 290,881,302$ 260,893,703$ 89.69% 217,403,103$ 43,490,599$ 20.00% (1) The Operating Transfer In - Fund Balances includes the carryover encumbrances of open purchase orders as of June 30, 2022 and mid year budget amendment from reserves.

Function

CITY OF SANTA CLARA

GENERAL FUND

REVENUES OVERVIEW AND COMPARISON BY TYPE
FISCAL YEAR 2022/23 PY REVENUE COMPARISON

6 City of Santa Clara
Financial Status Report as of April 30, 2023

General Fund Revenues
Sales Tax: The City of Santa Clara sales tax rate is 9.0%, of which the City receives 1.0%. As of April 30, 2023, approximately $41.0 million has been collected. This reflects an increase of $3.7 million when compared to collections through the same period last fiscal year. In this fiscal year, sales tax receipts increased 15.7% in the first quarter and 2.4% in the second quarter when compared to the same quarters last fiscal year. While not yet fully reflected in the data through April given the timing of payments, the third quarter experienced growth of 20.2%. Based on the strong performance in the third quarter, receipts are now expected to exceed the budgeted estimate of $59.4 million. For instance, if growth of 3% is realized in the last quarter, sales tax collection will exceed the budget by approximately $2 million. Internet sales represents a sizeable amount of the City’s sales tax revenue. The County pool, which includes internet sales, accounts for approximately 20% of the sales tax the City receives.

Property Tax: Through April, 96.6% of the property tax budgeted estimate has been received. The majority of property tax revenue is collected in February and April each year. Based on information from the County of Santa Clara, property tax receipts are projected to end the year at $84.1 million, well above the Adopted Budget estimate of $75.3 million and the prior year collections of $74.6 million. This reflects strong growth in the secured, supplemental, and unsecured property tax categories. A budget amendment was approved on May 23rd (RTC 23-337) as part of the February/March Monthly Financial Report to recognize the additional projected revenue of $8.86 million. Of this amount, $1.65 million was set aside in a new Property Tax Excess Education Augmentation Revenue Fund (ERAF) Reserve to address potential legal challenges associated with these funds. In FY 2022/23, an estimated $5.5 million is projected from excess ERAF distributions (under Proposition 98, a portion of property tax receipts have been allocated to the ERAF beginning in 1992, and once there are sufficient funds in ERAF to fulfill the obligation to the school districts, excess funds are returned to the taxing entities that contributed the funding). The California School Boards Association has filed a lawsuit against the Controller of the State of California on the disbursement of the excess ERAF funds. Given this lawsuit, the County of Santa Clara has estimated that approximately 30% of the excess ERAF distribution is at risk (estimated $1.65 million in FY 2022/23).

Transient Occupancy Tax (TOT): TOT is calculated as a percentage of City hotel/motel room charges. The City’s TOT rate is 11.5%. Through April 30, 2023, $13.1 million has been received, which is significantly higher than receipts through the same period last fiscal year of $5.1 million. While businesses continue to recover from COVID-19 impacts, activity has not yet reached pre-pandemic levels. TOT receipts through April are tracking close to pre-pandemic levels; however, this is due in part to the TOT rate increase that went into effect in January 2022. Factoring out the rate increase, TOT activity is tracking at approximately 80% of pre-pandemic levels. Based on current collection trends, TOT receipts are expected to end the year at approximately $19 - $20 million, exceeding the budgeted estimate of $12.6 million.

Other Taxes: Includes franchise tax and documentary transfer tax. The City has collected $4.7 million through April, which is lower than prior year collection levels. This reflects lower collections in the documentary transfer tax category that are partially offset by higher collections in the franchise tax

7 City of Santa Clara
Financial Status Report as of April 30, 2023

category. While receipts are tracking slightly below last year, collections are projected to meet the budgeted estimate of $6.3 million.

Licenses & Permits: Includes business licenses, fire operation permits, and miscellaneous permits and fees. Effective FY 2021/22, building, electric, plumbing, and mechanical permits are budgeted in the Building Development Services Fund, which is reflected in the Special Revenue section of this report. Licenses and permits revenue collections are tracking below par with receipts totaling $2.3 million, or 69.4% of the budget of $3.3 million, through April. This collection level is consistent with the prior fiscal year collection level. Based on current collections trends, revenues in this category are tracking to end the year below the budgeted estimate.

Fines & Penalties: Includes vehicle, parking, court fines, and miscellaneous penalty fines. The revenue of approximately $0.6 million collected through April is tracking to end the year below the budgeted estimate of $1.6 million largely due to the waiving of late fees implemented in response to COVID-19. The late fees are no longer being waived as of April 1, 2023.

Intergovernmental: Includes motor vehicle fees, state homeowner tax relief, fire mutual aid, state mandated reimbursement and redistribution of land sale proceeds and ground leases from the Successor Agency. Through April 30, 2023, $1.1 million has been received, which is lower than the prior year collection level but above the budgeted estimate. The fire mutual aid revenue and department budget adjustment of $0.3 million, approved as part of the January 2023 Monthly Financial Report, are reflected. A second adjustment of $0.3 million to the same categories was approved on May 23, 2023 as part of the February/March 2023 Monthly Financial Report, which is not yet reflected.

Charges for Services: Includes various plan check and zoning-related fees, engineering fees, administrative fees, and community service revenue from various recreational activities. Through April 30, 2023, collections are tracking within the budgeted estimate at $26.7 million, or 85.6% of the budget.

This reflects a 6% increase compared to last year’s collections through the same period of $25.2 million. This increase is a result of higher collections for technology fee, Fire construction permits, and Fire EMS fees.

Transfer from City Utilities: In accordance with the City’s charter, Silicon Valley Power pays 5.0% of gross revenues to the General Fund. As of April 30, 2023, $23.9 million has been received. Transfers throughout the year are based on the budgeted estimate and will be trued up at the end of the fiscal year based on actual performance.

Use of Money & Property: Includes realized interest income and rental income. Interest income and rent revenue collections totaled $11.9 million, or 90.8% of the budget. These collections are higher than collections through last fiscal year of $8.5 million. The increase in the interest income reflects the higher investment yield, while rents are higher primarily due to the Commerce Plaza and Hyatt Regency at 5101 Great America properties. Collections are expected to exceed the budgeted estimate of $13.1 million.

8 City of Santa Clara
Financial Status Report as of April 30, 2023

Miscellaneous Revenues: Includes developer fees, donations, damage recovery, sale of surplus, and one-time miscellaneous revenues. Through April 30, 2023, collections of $2.7 million are higher than collections through the same period last fiscal year of $0.6 million. This increase is primarily attributable to the $1.67 million settlement between the City, the Santa Clara Stadium Authority, and the Forty- Niners SC Stadium Company LLC and Forty Niners Stadium Management Company LLC (collectively, the Forty-Niners).

Stadium Operation: As of April 30, 2023, charges for services collected through the Stadium totaled $9.6 million, which is above par for this time of year. This is significantly higher than collections through the same period last year resulting from the reopening of Stadium for events and two additional NFL playoff games held at the Stadium. The revenue estimate also reflects the $1.0 million adjustment approved as part of the January 2023 Monthly Financial Report on March 21, 2023. A second budget amendment approved on May 23, 2023 as part of the February/March 2023 Monthly Financial Report to recognize and allocate additional reimbursements of $1.4 million is not yet reflected in this report.

9 City of Santa Clara
Financial Status Report as of April 30, 2023

General Fund Expenditures
As of April 30 , 2023, $ 225.2 million or 77.4% of the Gener al Fund operating budget had been expended. Overall, expenditures in the General Fund are tracking below budgeted levels through April.

Departmental expenditures totaled $207.6 million, or 76% of the budget, which is below the par level of

83.3% of the budget. This reflects savings from vacant positions as w ell as sav ings generated from cost-control measures that were implemented in FY 2 019/20. Expenditures ar e expected to end the year below budget.

Adopted Budget
Amended
Budget
Actual Through
04/30/2023
Percentage
Use d
Actual Through
04/30/2022
$
Change From
Prior Year
Percentage
Change

GENERAL GOVERNMENT
Non-Departmental 7,514,334$ 9,513,394$ 3,815,202$ 40.10% 3,537,127$ 278,075$ 7.86% City Council 861,105 862,396 553,351 64.16% 660,598 (107,247) -16.23% City Clerk 2,076,112 2,093,661 1,655,618 79.08% 1,114,721 540,897 48.52% City Manager 6,085,321 6,292,428 4,262,582 67.74% 4,118,831 143,751 3.49% City Attorney 3,202,735 3,690,974 2,661,949 72.12% 1,994,902 667,047 33.44% Human Resources 4,508,710 4,828,451 3,020,325 62.55% 3,060,811 (40,486) -1.32% Finance 19,045,131 20,272,300 14,812,761 73.07% 13,387,572 1,425,189 10.65% Total General Government 43,293,448 47,553,604 30,781,788 64.73% 27,874,562 2,907,226 10.43% PUBLIC WORKS 24,021,840 25,092,840 17,999,915 71.73% 18,208,968 (209,053) -1.15% COMMUNITY DEVELOPMENT 5,398,007 5,665,420 3,698,027 65.27% 3,850,697 (152,670) -3.96% PARKS AND RECREATION 21,695,302 22,268,627 16,437,472 73.81% 14,944,925 1,492,547 9.99%

PUBLIC SAFETY
Fire 62,298,852 66,244,112 55,688,674 84.07% 38,405,097 17,283,577 45.00% Police 84,615,023 85,779,549 67,015,288 78.13% 46,909,196 20,106,092 42.86% Total Public Safety 146,913,875 152,023,661 122,703,962 80.71% 85,314,293 37,389,669 43.83% LIBRARY 11,889,451 12,277,870 8,582,377 69.90% 7,307,700 1,274,677 17.44% DEPARTMENTAL TOTAL 253,211,923 264,882,022 200,203,541 75.58% 157,501,145 42,702,396 27.11%

OTHER FINANCING USES
Operating Transfer Out - Miscellaneous 38,809 38,809 38,809 100.00% 24,561,216 (24,522,407) -99.84% Operating Transfer Out - Debt Services 1,402,275 1,402,275 1,402,275 100.00% 2,501,439 (1,099,164) -43.94% Operating Transfer Out - Maintenance Dtrct 842,700 842,700 842,700 100.00% 771,349 71,351 9.25% Operating Transfer Out - Cemetery 870,000 870,000 870,000 100.00% 850,000 20,000 2.35% Operating Transfer Out - CIP 8,625,501 8,817,613 8,817,613 100.00% 11,773,925 (2,956,312) -25.11% Operating Transfer Out - Reserves - 5,598,215 5,598,215 100.00% 3,309,009 2,289,206 69.18% Total Other Financing Uses 11,779,285 17,569,612 17,569,612 100.00% 43,766,938 (26,197,326) -59.86% STADIUM OPERATION 7,364,147 8,429,668 7,393,974 87.71% 5,541,384 1,852,590 33.43% TOTAL GENERAL FUND 272,355,355$ 290,881,302$ 225,167,127$ 77.41% 206,809,467$ 18,357,660$ 8.88% Function

CITY OF SANTA CLARA

GENERAL FUND

EXPENDITURES OVERVIEW AND COMPARISON BY FUNCTION
FISCAL YEAR 2022/23 PY EXPENDITURES COMPARISON

10 City of Santa Clara
Financial Status Report as of April 30, 2023

General Fund Expenditures
Below is an explanation of certain budget to actual expenditure variances by department.

Non-Departmental: Includes expenditures that are not attributable to a single department, but a function of the City in general. As of April 30, 2023, expenditures totaled $3.8 million, or 40.1% of the budget. These expenditures are tracking below budget but are higher than the prior year levels, primarily as a result of higher expenditures in the contractual services as well as salaries and benefits categories. The budget for this category includes $1.7 million for the Education Revenue Augmentation Fund (ERAF) Property Tax contingency that was set aside as part of the FY 2021/22 Year-End Budgetary Report due to a legal challenge from the California School Boards regarding the distribution of the excess ERAF funds. As part of the February/March Monthly Financial Report approved on May 23, 2023, budget actions were approved to move these funds, along with additional funds from FY 2022/23, to a new Property Tax Excess ERAF Reserve. Excluding these ERAF funds, non- departmental expenditures would have tracked at 48.8% of the budget through April. This category also includes $1.8 million for separation payouts that has not been expended; these funds are transferred to departments as necessary to address these costs. Budget actions are recommended in this report to allocate a portion of these funds to the Fire Department to cover the separation payouts in that department.

City Attorney: Through April, actual expenditures totaled approximately $2.7 million, which is below expected levels at 72.1% of the budget. Spending is 33% above the total expenditures through the same time last fiscal year due to higher costs for contractual legal services and salaries and benefits.

City Clerk: Through April, actual expenditures were tracking above budget at $1.7 million or approximately 79.1% of the budget. This reflects a 48.5% increase in spending compared to prior year spend levels; however, is still within budgeted levels. This is a result of one-time special election costs, higher salaries and benefits costs, and Granicus costs that are paid every other year.

City Council: Through April 30, 2023, expenditures were at 64.2% of budget, which is below par.

Compared to the same period through last fiscal year, this reflects a spending decrease of approximately 16.2%, which is primarily the result of savings due to vacancies within the department.

City Manager: Expenditures through April totaled $4.3 million, or 67.7% of the budget, which is below par for this time of the year. Expenditures are 3.5% higher compared with the spending level through the same period last fiscal year. This increase reflects higher property management maintenance costs and as-needed spending. This increase is partially offset by lower spending in salaries and benefits and advertising.

Community Development Department: This department consists of three divisions: Planning, Building, and Housing and Community Services. The Building division of this department is reflected in the Building Development Services Fund, which falls under the special revenue section of this report.

Through April, General Fund expenditures for the Planning and Housing and Community Services divisions totaled $3.7 million, or 65.3% of budget, which is below the par level of 83%. Expenditures

11 City of Santa Clara
Financial Status Report as of April 30, 2023

were slightly below the spending through the same period last fiscal year due to lower non-personnel expenditures.

Finance Department: Through April, the Department’s expenditures totaled $14.8 million, or 73.1% of the budget, which is below par. This expenditure level was approximately 10.7% higher than the prior year primarily as a result of higher salaries and benefits costs.

Fire Department: Through April, expenditures totaled $55.7 million, or 84.1% of the budget, which is at par. These expenditures reflect a 45% increase from expenditures through the same period last fiscal year. This large increase compared to the prior year is a result of the shifting of $11.3 million of Fire’s operating budget to the American Rescue Plan Act (ARPA) Fund last year on a one-time basis. As the ARPA was one-time funding, this year’s tracking reflects all of the Department’s expenditures.

Spending is higher in the salaries and benefits, as-needed, contractual services, maintenance, and capital outlay categories. Overtime expenditures are tracking above the budget at 116.8%. While this overtime figure is high, it is important to note that overtime is used to backfill for vacant positions and the vacancy savings offset a portion of the overtime costs. In addition, overtime costs are higher due to mutual aid efforts that will be reimbursed. The Department’s budget now reflects an adjustment appropriating $0.3 million for Cal OES reimbursements from the January 2023 monthly financial report.

The budget does not yet reflect the second adjustment of $0.3 million for Cal OES reimbursements that was approved on May 23, 2023 as part of the February/March 2023 Monthly Financial Report.

Additional budget amendments are recommended in this report to recognize fire-related revenue from fees and various reimbursements and allocate those funds to cover Fire Department salary, overtime and non-personnel costs.

Library Department: Through April, actual expenditures totaled $8.6 million, or 70% of the budget, which is below par, but nearly 17.4% higher than expenditure levels last fiscal year. This is a result of resuming operations which began earlier this calendar year.

Parks and Recreation Department: Through April, actual expenditures totaled approximately $16.4 million, or 73.8% of the budget, which is below par, but above the prior year actuals of $14.9 million.

This is due to the department resuming activities that were previously impacted by COVID-19 restrictions.

Police Department: Expenditures through April are tracking below expected levels at $67.0 million, or

78.1% of the budget. This is approximately 43% higher when compared to spending levels through the same period last fiscal year. Similar to the Fire Department, this large increase compared to the prior year is a result of the shifting of $14.9 million of Police’s operating budget to the American Rescue Plan Act Fund last year on a one-time basis. As this was one-time funding, this year’s tracking reflects all of the Department’s expenditures.

Stadium Operation: Stadium operating expenditures are incurred first and billed on a reimbursement basis creating a timing difference in revenue recognition. Stadium expenditures totaled approximately $7.4 million through April and are tracking above budgeted levels at 87.7%. This is 33.4% higher than expenditures through the same period last year, as a direct result of the reopening of the Stadium for events and two additional NFL playoff games held at the Stadium. The budget incorporates the $1.0

12 City of Santa Clara
Financial Status Report as of April 30, 2023

million adjustment approved on March 21, 2023 as part of the January 2023 Monthly Financial Report.

Another budget amendment was approved on May 23, 2023 as part of the February/March 2023 Monthly Financial Report to recognize and allocate additional projected reimbursements of $1.4 million.

This adjustment is not yet reflected.

Special Revenue Funds
The table below is a summary of revenues and expenditures of select Special Revenue Funds as of April 30, 2023. The amended budget reflects carryover encumbrances from fiscal year 2021/22 and budget amendments approved by the City Council through April 2023. Effective July 1, 2021, all Building Division revenues and expenditures are budgeted and accounted for in the Building Development Services Fund, which is included in the table below.

Revenues totaled $24.4 million, or 89.8% of budget, while expenditures totaled $24.9 million, or 60.8% of budget through the end of April. Overall, revenues are tracking above budget due primarily to strong performance in the Building Development Services Fee Fund which has exceeded the annual revenue estimate. Expenditures in almost all funds are tracking below the par level of 83%. The Housing Successor Agency Fund expenditures are tracking above budgeted levels; however, this is the result of a loan disbursement being expended in full. Spending for the remainder of the year is expected to level off and end within budget. Revenue and expenses are tracking lower in the Housing and Urban Development Fund due to less activity in the Neighborhood Conservation and Improvement Program (NCIP) and the Affordable Rental Housing program. Projects under both of these programs have been delayed due to limited staff capacity; however, they are anticipated to be completed by the end of next fiscal year.

13 City of Santa Clara
Financial Status Report as of April 30, 2023

Actual Actual $
Fund Adopted Amended Through Percentage Through Change From Percent Description Budget Budget 4/30/2023 received 4/30/2022 Prior Year Change Housing Authority Fund 280,000$ 277,495$ 390,403$ 140.69% 513,407$ (123,004)$ -23.96% City Affordable Housing Fund 682,000 7,162,700 6,290,674 87.83% 2,624,876 3,665,798 139.66% Housing Successor Fund 350,000 1,306,326 619,706 47.44% 5,841,997 (5,222,291) -89.39% Housing and Urban Development 1,810,000 3,924,461 964,270 24.57% 2,500,639 (1,536,369) -61.44% Building Development Services Fee
Fund
14,112,000 14,464,458 16,098,227 111.30% 14,881,545 1,216,682 8.18% American Rescue Plan Act Fund - - - 0.00% 13,264,822 (13,264,822) -100.00% TOTAL 17,234,000$ 27,135,440$ 24,363,280$ 89.78% 39,627,286$ (15,264,006)$ -38.52% Actual Actual $
Fund Adopted Amended through Percentage through Change From Percent Description Budget Budget 4/30/2023 use d 4/30/2022 Prior Year Change Housing Authority Fund 380,363$ 584,503$ 183,604$ 31.41% 131,083$ 52,521$ 40.07% City Affordable Housing Fund 1,685,731 11,499,145 6,777,826 58.94% 753,840 6,023,986 799.11% Housing Successor Fund 1,242,599 6,049,148 5,432,420 89.80% 12,319,888 (6,887,468) -55.91% Housing and Urban Development 2,355,815 5,223,984 1,495,705 28.63% 2,735,311 (1,239,606) -45.32% Building Development Services Fee
Fund
13,360,809 17,682,237 11,059,318 62.54% 8,970,792 2,088,526 23.28% American Rescue Plan Act Fund - - - 0.00% 25,921,801 (25,921,801) -100.00% TOTAL 19,025,317$ 41,039,017$ 24,948,873$ 60.79% 50,832,715$ (25,883,842)$ -50.92%

PRIOR YEAR EXPENDITURE COMPARISON

CITY OF SANTA CLARA

SPECIAL REVENUE FUNDS

REVENUE AND EXPENDITURE - OVERVIEW AND COMPARISON BY FUND REVENUES - FISCAL YEAR 2022/23 PRIOR YEAR REVENUE COMPARISON EXPENDITURES - FISCAL YEAR 2022/23

14 City of Santa Clara
Financial Status Report as of April 30, 2023

Governmental Capital Improvement Funds
The table below lists the revenue for selected capital improvement funds. The amended budget reflects current year appropriations, prior year carryover, and budget amendments approved through April 2023. As of April 30, 2023, the capital fund revenue totaled $32.7 million. In the Parks and Recreation Capital Fund, $24.4 million has been collected, which includes $23.2 million in Mitigation Fee Act revenue. In the Streets & Highways Fund, revenues are tracking well below budget due to the timing of projects and associated reimbursements.

REVENUES - FISCAL YEAR 2022/23
Actual
Fund Current Year Prior Year Total Amended Through Percentage Description Appropriation Carryforward Budget 4/30/2023 Use d Parks & Recreation 26,256,378$ 3,301,620$ 29,557,998$ 24,360,827$ 82.42% Streets & Highways 6,634,174 15,921,680 22,555,854 2,988,943 13.25% Storm Drain 1,454,000 - 1,454,000 1,205,717 82.92% Public Buildings - 100,000 100,000 100,000 100.00% City Affordable Housing Capital - - - 630,142 NA Related Santa Clara Developer 2,968,317 1,118,024 4,086,341 998,739 24.44% Patrick Henry Drive
Infrastructure Improvement
Fund
69,205 - 69,205 - 0.00% Tasman East Specific
Infrastructure Improvement
Fund
2,413,605 - 2,413,605 2,419,501 100.24% TOTAL 39,795,679$ 20,441,324$ 60,237,003$ 32,703,869$ 54.29%

CITY OF SANTA CLARA

REVENUE - OVERVIEW AND COMPARISON BY SELECTED FUND

GOVERNMENTAL CAPITAL IMPROVEMENT FUNDS

The table below lists the total amended budgeted amounts for expenditures in the Capital Improvement Funds. Similar to the revenue table, the amended expenditure budgets consist of current year appropriations, prior year carryover encumbrance balances in Governmental Capital Improvement Funds, and budget amendments approved through April 2023. As of April 30, 2023, capital fund expenditures totaled $29.1 million, or 18.6% of the amended budget.

As part of the adoption of the FY 2022/23 and FY 2023/24 capital improvement program budget, some capital funds were carried over for projects that were not anticipated to be completed by June 30, 2022.

Necessary additional adjustments to the capital carryover amounts were included as part of the Budgetary Year-End Report for FY 2021/22 approved on December 6, 2022. These adjustments are reflected in the table below.

15 City of Santa Clara
Financial Status Report as of April 30, 2023

The carryover of prior year budget amounts is necessary when services or projects are started but not completed at the end of the fiscal year. This is especially true for the Capital Improvement Program (CIP) that typically spans several years. The table below displays the expenditure budget for the General Government capital funds excluding transfers.

EXPENDITURES - FISCAL YEAR 2022/23
Actual
Fund Current Year Prior Year Total Amended Through Percentage Description Appropriation Carryforward Budget 4/30/2023 Use d Parks & Recreation 20,141,514$ 20,913,971$ 41,055,485$ 6,152,608$ 14.99% Streets & Highways 27,334,386 53,175,624 80,510,010 13,070,178 16.23% Storm Drain 5,181,209 2,745,531 7,926,740 3,082,060 38.88% Fire 1,580,091 395,077 1,975,168 551,439 27.92% Library 413,111 35,747 448,858 88,981 19.82% Public Buildings 4,378,736 2,439,492 6,818,228 672,376 9.86% General Gov't - Other 3,687,314 6,158,460 9,845,774 1,624,081 16.50% City Affordable Housing Capital - 1,600,000 1,600,000 - 0.00% Related Santa Clara Developer 3,566,699 - 3,566,699 2,035,794 57.08% Patrick Henry Drive
Infrastructure Improvement
Fund
69,205 - 69,205 57,459 83.03% Tasman East Specific
Infrastructure Improvement
Fund
3,221,395 - 3,221,395 1,793,747 55.68% TOTAL 69,573,660$ 87,463,902$ 157,037,562$ 29,128,723$ 18.55%

EXPENDITURE - OVERVIEW AND COMPARISON BY FUND

CITY OF SANTA CLARA

GOVERNMENTAL CAPITAL IMPROVEMENT FUNDS

16 City of Santa Clara
Financial Status Report as of April 30, 2023

Enterprise Funds
The table below is a summary of revenues and expenses for the Enterprise Operating Funds as of April 30, 2023.

Actual Actual $
Fund Adopted Amended Through Percentage Through Change From Percent Description Budget Budget 4/30/2023 received 4/30/2022 Prior Year Change Electric Utility Fund 615,818,445$ 629,425,236$ 487,337,579$ 77.43% 427,169,652$ 60,167,927$ 14.09% Water Utility Fund 48,358,520 48,358,520 38,696,918 80.02% 39,580,268 (883,350) -2.23% Sewer Utility Fund 40,459,345 40,459,345 37,232,331 92.02% 44,397,398 (7,165,067) -16.14% Cemetery Fund 600,000 600,000 515,690 85.95% 606,786 (91,096) -15.01% Solid Waste Utility Fund 37,245,092 37,245,092 28,323,184 76.05% 26,516,507 1,806,677 6.81% Water Recycling Fund 5,708,446 5,708,446 4,888,206 85.63% 4,962,225 (74,019) -1.49% TOTAL REVENUE 748,189,848$ 761,796,639$ 596,993,908$ 78.37% 543,232,836$ 53,761,072$ 9.90% Actual Actual $
Fund Adopted Amended through Percentage through Change From Percent Description Budget Budget 4/30/2023 Use d 4/30/2022 Prior Year Change Electric Utility Fund 603,681,580$ 606,426,798$ 474,903,194$ 78.31% 410,417,960$ 64,485,234$ 15.71% Water Utility Fund 46,797,065 48,768,438 36,979,737 75.83% 34,705,410 2,274,327 6.55% Sewer Utility Fund 30,825,023 33,220,466 23,870,779 71.86% 22,485,506 1,385,273 6.16% Cemetery Fund 1,539,796 1,545,944 1,276,193 82.55% 1,152,286 123,907 10.75% Solid Waste Utility Fund 36,626,118 40,169,992 26,137,141 65.07% 24,245,872 1,891,269 7.80% Water Recycling Fund 5,729,413 5,739,135 5,498,838 95.81% 4,685,864 812,974 17.35% TOTAL - Operating
Appropriations
725,198,995$ 735,870,773$ 568,665,882$ 77.28% 497,692,898$ 70,972,984$ 14.26% PRIOR YEAR EXPENSE COMPARISONEXPENSES - FISCAL YEAR 2022/23

CITY OF SANTA CLARA

ENTERPRISE OPERATING FUNDS

REVENUES AND EXPENSES - OVERVIEW AND COMPARISON BY FUND REVENUES - FISCAL YEAR 2022/23 PRIOR YEAR REVENUE COMPARISON

Revenues in the electric (which also includes the Electric Debt Service Fund), water, and sewer utility (which also includes the Sewer Debt Service Fund) and water recycling funds are primarily from customer service charges. The activity levels for these customer service charges also impact the resource and production costs on the expenditure side for these funds.

Expenditures in the Electric Utility Fund are tracking to end the year above the budget due to higher power purchase and production costs which are driven by the extreme spikes in natural gas prices. It is anticipated that higher revenues will partially offset these higher costs with the remainder addressed with the use of fund balance. Budget balancing amendments are recommended in this report.

In the Cemetery Fund, revenue is tracking below the prior year due to lower sales, while the decrease in Sewer revenue reflects the amount of reimbursements received from the City of San Jose related to the co-owned Regional Wastewater Facility. Expenditures are tracking higher in the Water Recycling Fund and Water Utility Fund as a result of higher spending in the resources category. A budget adjustment in the Water Recycling Fund was approved on May 23, 2023 as part of the February/ March

17 City of Santa Clara
Financial Status Report as of April 30, 2023

2023 Monthly Financial Report to account for the significantly higher spend in the resource category; this adjustment is not reflected in the budget figures through April.

A summary of revenue and expenses in the Enterprise Capital Improvement Funds are detailed in the tables below. Actual revenue through April 30, 2023 totaled $39.1 million, consisting primarily of developer contributions in the Electric Utility Fund and transfers from customer services charges in the Sewer Utility Fund. Enterprise capital fund expenses totaled $45.2 million, or 16.3% of the amended budget. Similar to the general government capital funds, capital funds were carried over into next fiscal year as part of the FY 2022/23 and FY 2023/24 budget adoption process for those projects that have not yet been completed. Adjustments to the capital carryover amounts based on actual year-end expenditures were approved as part of the Budgetary Year-End Report for FY 2021/22 on December 6, 2022 and are reflected below.

Actual
Fund Current Year Prior Year Total Amended Through Percentage Description Appropriation Carryforward Budget 4/30/2023 Use d Electric Utility Fund 40,950,870$ 14,554,461$ 55,505,331$ 28,427,014$ 51.21% Street Lighting (1) - - - 41,442 N/A Sewer Utility Fund - - - 10,650,724 N/A Solid Waste Utility Fund 250,000 65,000 315,000 9,364 2.97%

TOTAL - CIP
Appropriations
41,200,870$ 14,619,461$ 55,820,331$ 39,128,544$ 70.10% Actual
Fund Current Year Prior Year Total Amended Through Percentage Description Appropriation Carryforward Budget 4/30/2023 Use d Electric Utility Fund 131,429,732$ 80,191,903$ 211,621,635$ 35,503,193$ 16.78% Street Lighting (1) (1,835,662) 5,637,312 3,801,650 185,100 4.87% Water Utility Fund 8,012,986 - 8,012,986 2,588,457 32.30% Sewer Utility Fund 26,645,486 23,316,657 49,962,143 5,914,110 11.84% Cemetery Fund 53,642 233,980 287,622 20,167 7.01% Solid Waste Utility Fund 891,521 4,488 896,009 482,554 53.86% Water Recycling Fund 29,774 - 29,774 15,225 51.14% Convention Center
Capital Fund
- 2,691,883 2,691,883 532,324 19.78%

TOTAL - CIP
Appropriations
165,227,479$ 112,076,223$ 277,303,702$ 45,241,130$ 16.31% EXPENSES - FISCAL YEAR 2022/23
REVENUES - FISCAL YEAR 2022/23

REVENUE - OVERVIEW AND COMPARISON BY SELECTED FUND

ENTERPRISE CAPITAL IMPROVEMENT FUNDS

CITY OF SANTA CLARA

ENTERPRISE CAPITAL IMPROVEMENT FUNDS

EXPENDITURE - OVERVIEW AND COMPARISON BY FUND

(1) Street Lighting fund is part of Electric Capital Improvement Funds

18 City of Santa Clara
Financial Status Report as of April 30, 2023

Fund Reserves
By policy, City Council established the City’s General Contingency Reserve, under which reserves for Budget Stabilization and Capital Projects were established. • Budget Stabilization Reserve is set aside for weathering economic downturns, emergency financial crisis, or disaster situations. The reserve target is equal to the expenditures of the City’s General Fund operations for three months (90-day or 25% General Fund Adopted Operating Budget). In FY 2022/23, the City Council approved an exception to the policy to allow the Reserve to drop below the 25% level.
• Capital Projects Reserve earmarks funds for the Capital Improvement Program.

Other General Reserves and Enterprise Fund Reserves included in this report are highlighted as follows:
• Technology Fee Reserve is set aside to update and/or replace the City’s aging technology and to ensure internal controls are in compliance with current business standard and legal requirements.
• Land Sale Reserve is net proceeds from the sale of City-owned land, with interest earned on these funds available to be appropriated for General Fund operating expenditures. This reserve is available for appropriation by City Council action.
• The Electric Utility Rate Stabilization Reserve and Operations and Maintenance Reserve ensure sufficient operating cash is available to cover day-to-day expenses, address unforeseen cost increases or revenue shortfalls, and ensure debt service coverage. • The Replacement and Improvement Reserve in the Water and Sewer Utility Funds is for future capital improvement.

The table below summarizes select reserve balances.

19 City of Santa Clara
Financial Status Report as of April 30, 2023

DETAIL OF SELECTED FUND RESERVE BALANCES:

GENERAL

FUND ELECTRIC WATER
Budget Stabilization Reserve 40,851,099$
Capital Projects Reserve 11,879,656
Land Sale Reserve 18,481,037
Technology Fee Reserve 1,925,791
Electric Rate Stabilization Fund Reserve 48,776,613$
Electric Operations and Maintenance Reserve 118,765,556 Replacement & Improvement 303,090$
TOTALS 73,137,583$ 167,542,169$ 303,090$

CITY OF SANTA CLARA

RESERVE BALANCES
April 30, 2023

20 City of Santa Clara
Financial Status Report as of April 30, 2023

Long-Term Interfund Advances
On March 21, 2023, as part of the January Monthly Financial Report, the City Council approved a budget action transferring the remaining balance of the Parks and Recreation Facilities loan for the Reed and Grant Sports Park to the Land Sale Reserve. There are currently no outstanding balances for interfund advances.

Donations to the City of Santa Clara
Donations received by department during the month of April 2023 and for fiscal year 2022/23 are shown in the table below.

Department Apr-23
Fis cal Year
2022/23
Year To Date Designated Use
City Manager's Office 25$ 100$ Help Your Neighbor Parks & Recreation - 2,771 Case Management Parks & Recreation 287 2,184 Roberta Jones Jr. Theatre Parks & Recreation - 30,600 Wade Brummal TOTALS 312$ 35,655$
______
_______________________________________________________________

MONTHLY INVESTMENT REPORT
April 2023
City of
Santa Clara
The Center of What 's Possible
City of Santa Clara
Monthly Investment Report

TABLE OF CONTENTS
Page #
1 Summary of Investment Portfolio 1
2 Summary of Investments 5
3 Investment Maturity Distribution Schedule 6
4 Attachment A: Investment Inventory With Market Value 7 1 CITY OF SANTA CLARA

SUMMARY OF INVESTMENT PORTFOLIO

All securities held by the City of Santa Clara as of April 30 , 2023 were in compliance with the City's Investment Policy Statement regarding current market strategy and long-term goals and objectives. All securities held are rated A or higher by two nationally recognized rating agencies. There is adequate cash flow and maturity of investments to meet the City’s needs for the next six months.

The following table provides the breakdown of the total portfolio among the City, the Sports and Open Space Authority (SOSA), and the Housing Authority (HA) as of April 30, 2023.

On April 30, 2023 the cost value and market value of the City's unrestricted pooled investment portfolio were $880,035,645 and $851,483,944 respectively.

Investment Strategy and Market Update
Consumer prices (CPI) rose 5.0% in March from a year ago and a full percentage point from the 6.0% reading in February. The pace of price increases in March was slowed by gasoline prices, which fell 17% year-over-year. Core inflation, which strips out food and energy, increased 0.1% to 5.6%. Prices remain elevated for food, transportation, shelter and new vehicles, underscoring the persistent challenge for the Fed.

The April employment report showed job gains of 253,000, firmly outpacing expectations of 185,000 and reinforcing the strength of labor markets. The unemployment rate ticked lower to 3.4%, matching its 40-year low, highlighting just how far the labor market is from the Fed’s March projections of 4.5% by year-end 2023.

After a historical plunge in March, the U.S. Treasury yield curve inverted further in April as shorter tenors (less than one year) increased, while those beyond two years declined by 5 to 10 bps.

The benchmark 3-month, 2-year, and 5-year U.S. Treasury yields finished the month at 5.03%, 4.00%, and 3.48%, moving up 34, down 2, and down 9 bps during April, respectively.

The City's investment strategy for April 2022 was to invest funds not required to meet current obligations, in securities listed in the prevailing Investment Policy Statement, with maturities not to exceed five years from date of purchase. This strategy ensures safety of the City’s funds, provides liquidity to meet the City’s cash needs, and earns a reasonable portfolio return. PFM Asset Management LLC began actively managing the City’s securities portfolio on September 1, 2020.

COST VALUE PERCENTAGE
City $875,578,254 99.49%
SOSA 3,280 0.00%
HA 4,454,111 0.51% Unrestricted $880,035,645 100.00%
Restricted Bond Proceeds 2,211,943

Total Investments $882,247,588
2 As of April 30, 2023, 45.02% of the City’s portfolio consists of U.S. Treasury Notes, 21.25% consists of investment grade Corporate Notes, 17.98% consists of Federal Agencies, 10.91% consists of California Asset Management Program (CAMP), 1.25% consists of investment grade Supranational Obligations, 1.19% consists of investment grade Asset -Back Securities, 0.82% consists of Negotiable Certificates of Deposit, 0.65% consists of Local Agency Investment Fund (LAIF) , and 0.47% consists of investment grade Municipal Bonds. In addition, City bond proceeds are invested in separate funds and are not included in the cal culation of the City’s portfolio yield.

U.S. Treasury Notes

45.02%
Federal Agency Notes

17.98%
Corporate Notes

21.25%
Municipal Bonds

0.47%
Supranational Obligations

1.25%
Asset-Backed Securities

1.19%
Negotiable Certificates of
Deposit

0.82% Money Market Fund

0.20%
Local Agency Investment
Fund (LAIF)

0.65%
California Asset Management
Program (CAMP)

10.91%
Mutual Fund - Traffic Mitigation
Bond Proceeds

0.26%
3 The City’s securities portfolio is benchmarked against the ICE BAML 1-5 US Treasury Index.

1.99%

2.42%

2.54%

0.00%

0.50%

1.00%

1.50%

2.00%

2.50%

3.00%
Oct-20 Jan-21 Apr-21 Jul-21 Oct-21 Jan-22 Apr-22 Jul-22 Oct-22 Jan-23 Apr-23 Securities Portfolio Yield at Cost vs Index 24-Month Average of Yield at Market Securities Portfolio (yield at cost)
City's Benchmark Index (24-month rolling average market yield) BofA 1-5 AAA-A Corp & Gov't Index (24-month rolling average market yield) r r r r r r
4 The foll
owing table summarizes the investment yields other information of the City’s investment portfolio components, along with comparable-maturity market indices. Also shown are the monthly interest income and aggregate year-to-date income.

Current Month
4/30/2023
Investment Yield
Liquidity Portfolio1 4.81%
LAIF average monthly yield 2.87%
Securities Portfolio2 1.99%
ICE BAML 1-5 US Treasury Index (24-month rolling average market yield) 2.42% ICE BAML 1-5 AAA-A US Corporate & Government Index (24-month rolling average market yield) 2.54%
City Portfolio (Liquidity + Securities) 2.33%
Investment Total Return*
Securities Portfolio 0.46%
ICE BAML 1-5 US Treasury Index 0.42%
ICE BAML 1-5 AAA-A US Corporate & Government Index 0.47% Average Maturity of Investments (in years)
Liquidity Portfolio1 0.08
Securities Portfolio2 2.33
City Portfolio (Liquidity + Securities) 2.04
ICE BAML 1-5 US Treasury Index 2.64
ICE BAML 1-5 AAA-A US Corporate & Government Index 2.65 Interest Income Current Month3
Interest Income Fiscal Year-To-Date3
$ 920,842
$ 11,509,374

1. Consists of CAMP, LAIF, Dreyfus Traffic Mitigation Fund, & Principal Sweep Account

2. Core long term portfolio managed by PFM Asset Management

3. Cash basis
* Total rate of return including earnings, distributions, and capital appreciation/depreciation of all portfolio assets 5 CITY OF SANTA CLARA
SUMMARY OF INVESTMENTS APRIL 30, 2023
PER
COST % OF INVESTMENT

INVESTMENT TYPE VALUE PORTFOLIO POLICY
U.S. Treasury Notes 397,210,088 45.02% No Limit
Federal Agency Notes 158,620,156 17.98% 80%
Corporate Notes 187,507,229 21.25% 25%
Municipal Bonds 4,145,000 0.47% 20%
Supranational Obligations 11,056,812 1.25% 20%
Asset-Backed Securities 10,506,096 1.19% 10%
Negotiable Certificates of Deposit 7,270,000 0.82% 30% Money Market Fund 1,723,087 0.20% 10% Per Fund
Local Agency Investment Fund (LAIF) 5,716,605 0.65% $75 M California Asset Management Program (CAMP) 96,280,572 10.91% No Limit Mutual Fund - Traffic Mitigation Bond Proceeds 2,211,943 0.26% 10% Per Fund TOTAL INVESTMENTS $ 882,247,588 100.00%
6 MATURITY

INVESTMENT MATURITY DISTRIBUTION
AS OF APRIL 30, 2023

UNRESTRICTED POOLED PORTFOLIO

NUMBER OF

IIN MONTHS) COST VALUE INVESTMENTS DISTRIBUTION
DEMAND $ 103,720,263 (a) 3 11.79%
0 TO 6 24,113,211 7 2.74%
7 TO 12 123,214,153 23 14.00%
13 TO 18 97,226,855 17 11.05%
19 TO 24 115,646,602 20 13.14%
25 TO 30 87,342,168 16 9.92%
31 TO 36 108,262,142 23 12.30%
37 TO 42 40 ,517,888 8 4.60%
43 TO 48 58,640,199 13 6.66 %
49 TO 54 49,882,451 8 5.67%
55 TO 60 71,469,713 9 8.13%
TOTAL $ 880,035,645 147 100.00%
Average Maturity of Unrestricted Pool: 2.04 Years
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INVESTMENT MATURITY DISTRIBUTION

UNRESTRICTED POOLED PORTFOLIO
AS OF APRIL 30, 2023
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City of Santa Clara Monthly Report
4/30/2023
Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L UNITED STATES TREASURY 10/15/2020 0.125% 10/15/2023 91282CAP6 5,260, 000.00 AA+ 3/26/2021 5,248,288.28 0.21% 5,147,015.20 -101,273.08 UNITED STATES TREASURY 10/31/2016 1.625% 10/31/2023 912828T91 5, 000,000.00 AA+ 1/25/2019 4,787,695.31 2.58% 4,919,750.00 132,054.69 UNITED STATES TREASURY 11/30/2018 2.875% 11/30/2023 9128285P1 9,745, 000.00 AA+ 6/23/2021 10,349,875.20 0.32% 9,634,978.95 -714,896.25 UNITED STATES TREASURY 11/30/2016 2.125% 11/30/2023 912828U57 10,000, 000.00 AA+ 2/28/2019 10,251,562.50 1.57% 9,837,500.00 -414,062.50 UNITED STATES TREASURY 1/3/2017 2.250% 12/31/2023 912828V23 5,000, 000.00 AA+ 3/13/2019 4,957,812.50 2.44% 4,913,300.00 -44,512.50 UNITED STATES TREASURY 1/15/2021 0.125% 1/15/2024 91282CBE0 5,000, 000.00 AA+ 3/26/2021 4,981,445.31 0.26% 4,835,550.00 -145,895.31 UNITED STATES TREASURY 1/15/2021 0.125% 1/15/2024 91282CBE0 2,510, 000.00 AA+ 3/31/2021 2,497,744.14 0.30% 2,427,446.10 -70,298.04 UNITED STATES TREASURY 1/15/2021 0.125% 1/15/2024 91282CBE0 11,000, 000.00 AA+ 6/11/2021 10,972,500.00 0.22% 10,638,210.00 -334,290.00 UNITED STATES TREASURY 1/15/2021 0.125% 1/15/2024 91282CBE0 5,525, 000.00 AA+ 7/14/2021 5,497,375.00 0.33% 5,343,282.75 -154,092.25 UNITED STATES TREASURY 1/31/2019 2.500% 1/31/2024 9128285Z9 5,000, 000.00 AA+ 4/14/2020 5,407,421.88 0.34% 4,911,350.00 -496,071.88 UNITED STATES TREASURY 2/28/2019 2.375% 2/29/2024 9128286G0 5,395, 000.00 AA+ 4/25/2023 5,285,835.55 4.84% 5,284,780.15 -1,055.40 UNITED STATES TREASURY 2/28/2017 2.125% 2/29/2024 912828W48 1,625, 000.00 AA+ 4/15/2021 1,637,941.42 0.31% 1,587,933.75 -50,007.67 UNITED STATES TREASURY 4/15/2021 0.375% 4/15/2024 91282CBV2 5,415, 000.00 AA+ 10/15/2021 5,397,443.55 0.51% 5,191,198.05 -206,245.50 UNITED STATES TREASURY 4/30/2019 2.250% 4/30/2024 9128286R6 3,825, 000.00 AA+ 3/25/2022 3,827,838.87 2.21% 3,728,036.25 -99,802.62 UNITED STATES TREASURY 5/1/2017 2.000% 4/30/2024 912828X70 5,000, 000.00 AA+ 5/16/2019 4,952,734.38 2.20% 4,861,900.00 -90,834.38 UNITED STATES TREASURY 5/15/2014 2.500% 5/15/2024 912828WJ5 6,050, 000.00 AA+ 8/16/2019 6,332,174.65 1.48% 5,910,305.50 -421,869.15 UNITED STATES TREASURY 6/30/2019 1.750% 6/30/2024 9128286Z8 7,250, 000.00 AA+ 12/12/2019 7,253,398.44 1.74% 7,013,795.00 -239,603.44 UNITED STATES TREASURY 6/30/2017 2.000% 6/30/2024 912828XX3 5,000, 000.00 AA+ 8/29/2019 5,136,328.13 1.41% 4,849,600.00 -286,728.13 UNITED STATES TREASURY 7/15/2021 0.375% 7/15/2024 91282CCL3 5, 250,000.00 AA+ 9/10/2021 5,246,718.75 0.40% 4,991,595.00 -255,123.75 UNITED STATES TREASURY 7/31/2017 2.125% 7/31/2024 9128282N9 5,000, 000.00 AA+ 9/10/2019 5,133,315.75 1.56% 4,851,350.00 -281,965.75 UNITED STATES TREASURY 8/31/2017 1.875% 8/31/2024 9128282U3 2,985, 000.00 AA+ 3/10/2020 3,149,640.66 0.62% 2,884,136.85 -265,503.81 UNITED STATES TREASURY 8/31/2019 1.250% 8/31/2024 912828YE4 4,750, 000.00 AA+ 1/5/2021 4,928,867.19 0.21% 4,550,357.50 -378,509.69 UNITED STATES TREASURY 10/31/2017 2.250% 10/31/2024 9128283D0 10,000, 000.00 AA+ 11/18/2019 10,290,625.00 1.64% 9,692,200.00 -598,425.00 UNITED STATES TREASURY 11/30/2017 2.125% 11/30/2024 9128283J7 5,000, 000.00 AA+ 1/6/2020 5,118,945.31 1.62% 4,834,550.00 -284,395.31 UNITED STATES TREASURY 1/2/2018 2.250% 12/31/2024 9128283P3 10,000, 000.00 AA+ 1/7/2020 10,300,781.25 1.62% 9,678,500.00 -622,281.25 UNITED STATES TREASURY 1/15/2022 1.125% 1/15/2025 91282CDS7 2, 095,000.00 AA+ 4/12/2022 2,007,026.37 2.71% 1,988,364.50 -18,661.87 UNITED STATES TREASURY 1/31/2020 1.375% 1/31/2025 912828Z52 5,000, 000.00 AA+ 4/22/2020 5,238,671.88 0.37% 4,764,650.00 -474,021.88 UNITED STATES TREASURY 1/31/2020 1.375% 1/31/2025 912828Z52 1,950, 000.00 AA+ 5/7/2021 2,013,146.48 0.50% 1,858,213.50 -154,932.98 UNITED STATES TREASURY 2/28/2018 2.750% 2/28/2025 9128283Z1 6,200, 000.00 AA+ 3/6/2020 6,850,757.82 0.61% 6,047,914.00 -802,843.82 UNITED STATES TREASURY 8/31/2020 0.250% 8/31/2025 91282CAJ0 4, 120,000.00 AA+ 8/2/2021 4,075,581.25 0.52% 3,786,074.00 -289,507.25 UNITED STATES TREASURY 10/31/2020 0.250% 10/31/2025 91282CAT8 5, 400,000.00 AA+ 10/7/2021 5,285,882.83 0.78% 4,939,758.00 -346,124.83 UNITED STATES TREASURY 10/31/2020 0.250% 10/31/2025 91282CAT8 5, 510,000.00 AA+ 6/7/2022 5,024,216.02 3.00% 5,040,382.70 16,166.68 UNITED STATES TREASURY 11/30/2020 0.375% 11/30/2025 91282CAZ4 4, 450,000.00 AA+ 11/4/2021 4,327,625.00 1.07% 4,075,221.00 -252,404.00 UNITED STATES TREASURY 12/31/2020 0.375% 12/31/2025 91282CBC4 3, 820,000.00 AA+ 5/3/2021 3,751,956.25 0.76% 3,495,758.40 -256,197.85 UNITED STATES TREASURY 1/31/2021 0.375% 1/31/2026 91282CBH3 8, 025,000.00 AA+ 11/30/2021 7,817,478.52 1.01% 7,314,948.00 -502,530.52 UNITED STATES TREASURY 1/31/2021 0.375% 1/31/2026 91282CBH3 4, 050,000.00 AA+ 1/6/2022 3,906,351.56 1.27% 3,691,656.00 -214,695.56 UNITED STATES TREASURY 1/31/2021 0.375% 1/31/2026 91282CBH3 7, 735,000.00 AA+ 2/25/2022 7,305,949.22 1.84% 7,050,607.20 -255,342.02 UNITED STATES TREASURY 1/31/2021 0.375% 1/31/2026 91282CBH3 8, 710,000.00 AA+ 5/3/2022 7,905,345.70 3.00% 7,939,339.20 33,993.50 UNITED STATES TREASURY 2/28/2021 0.500% 2/28/2026 91282CBQ3 3, 575,000.00 AA+ 8/31/2021 3,574,577.43 0.70% 3,263,581.75 -310,995.68 UNITED STATES TREASURY 2/28/2021 0.500% 2/28/2026 91282CBQ3 5, 175,000.00 AA+ 12/7/2021 5,035,517.58 1.15% 4,724,205.75 -311,311.83 UNITED STATES TREASURY 5/31/2021 0.750% 5/31/2026 91282CCF6 5, 860,000.00 AA+ 3/21/2022 5,520,989.84 2.20% 5,356,157.20 -164,832.64 UNITED STATES TREASURY 5/31/2021 0.750% 5/31/2026 91282CCF6 9, 250,000.00 AA+ 6/8/2022 8,477,480.47 2.99% 8,454,685.00 -22,795.47 UNITED STATES TREASURY 8/15/2016 1.500% 8/15/2026 9128282A7 5,350, 000.00 AA+ 8/15/2022 5,033,388.67 3.08% 4,989,945.00 -43,443.67 UNITED STATES TREASURY 9/30/2021 0.875% 9/30/2026 91282CCZ2 8, 500,000.00 AA+ 4/5/2022 7,878,769.53 2.61% 7,747,325.00 -131,444.53 UNITED STATES TREASURY 10/31/2021 1.125% 10/31/2026 91282CDG3 5, 700,000.00 AA+ 8/8/2022 5,267,601.56 3.05% 5,227,983.00 -39,618.56 UNITED STATES TREASURY 11/15/2016 2.000% 11/15/2026 912828U24 8,840, 000.00 AA+ 6/8/2022 8,472,242.19 3.01% 8,356,894.00 -115,348.19 UNITED STATES TREASURY 12/31/2021 1.250% 12/31/2026 91282CDQ1 5, 340,000.00 AA+ 4/14/2022 5,000,617.97 2.69% 4,905,697.80 -94,920.17 5/11/2023 2:50 PM 1 of 4
Attachment A
City of Santa Clara Monthly Report
4/30/2023
Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L UNITED STATES TREASURY 2/15/2017 2.250% 2/15/2027 912828V98 2,100, 000.00 AA+ 4/20/2022 2,040,691.41 2.88% 1,999,515.00 -41,176.41 UNITED STATES TREASURY 2/15/2017 2.250% 2/15/2027 912828V98 5,400, 000.00 AA+ 6/13/2022 5,159,109.38 3.29% 5,141,610.00 -17,499.38 UNITED STATES TREASURY 2/15/2017 2.250% 2/15/2027 912828V98 7,910, 000.00 AA+ 7/7/2022 7,705,452.34 2.85% 7,531,506.50 -173,945.84 UNITED STATES TREASURY 3/31/2022 2.500% 3/31/2027 91282CEF 4 940,000.00 AA+ 11/30/2022 883,159.38 4.03% 902,033.40 18,874.02 UNITED STATES TREASURY 4/30/2020 0.500% 4/30/2027 912828ZN3 7,000, 000.00 AA+ 8/3/2022 6,262,812.50 2.89% 6,201,300.00 -61,512.50 UNITED STATES TREASURY 5/15/2017 2.375% 5/15/2027 912828X88 5,400, 000.00 AA+ 8/8/2022 5,248,546.88 3.01% 5,154,462.00 -94,084.88 UNITED STATES TREASURY 6/30/2020 0.500% 6/30/2027 912828ZV5 5,675, 000.00 AA+ 8/15/2022 5,034,789.06 3.00% 5,004,442.00 -30,347.06 UNITED STATES TREASURY 7/31/2022 2.750% 7/31/2027 91282CFB2 10, 800,000.00 AA+ 9/14/2022 10,392,046.88 3.60% 10,448,568.00 56,521.12 UNITED STATES TREASURY 8/15/2017 2.250% 8/15/2027 9128282R0 11, 115,000.00 AA+ 9/6/2022 10,537,975.20 3.40% 10,538,464.95 489.75 UNITED STATES TREASURY 9/30/2022 4.125% 9/30/2027 91282CFM8 3, 785,000.00 AA+ 11/3/2022 3,760,308.79 4.27% 3,870,616.70 110,307.91 UNITED STATES TREASURY 10/31/2020 0.500% 10/31/2027 91282CAU5 21, 480,000.00 AA+ 1/6/2023 18,292,401.56 3.91% 18,770,727.60 478,326.04 UNITED STATES TREASURY 10/31/2022 4.125% 10/31/2027 91282CFU0 10, 930,000.00 AA+ 12/8/2022 11,081,995.31 3.81% 11,183,576.00 101,580.69 UNITED STATES TREASURY 10/31/2022 4.125% 10/31/2027 91282CFU0 5, 100,000.00 AA+ 12/13/2022 5,165,343.75 3.83% 5,218,320.00 52,976.25 UNITED STATES TREASURY 10/31/2022 4.125% 10/31/2027 91282CFU0 4, 750,000.00 AA+ 1/31/2023 4,833,310.55 3.72% 4,860,200.00 26,889.45 UNITED STATES TREASURY 12/31/2022 3.875% 12/31/2027 91282CGC9 8, 255,000.00 AA+ 1/31/2023 8,320,459.57 3.70% 8,373,954.56 53,494.99 UNITED STATES TREASURY 12/31/2022 3.875% 12/31/2027 91282CGC9 4, 850,000.00 AA+ 2/2/2023 4,906,078.13 3.62% 4,919,888.50 13,810.37 UNITED STATES TREASURY 12/31/2022 3.875% 12/31/2027 91282CGC9 7, 325,000.00 AA+ 2/8/2023 7,333,583.98 3.85% 7,430,553.24 96,969.26 UNITED STATES TREASURY 1/31/2021 0.750% 1/31/2028 91282CBJ9 5, 815,000.00 AA+ 2/7/2023 5,009,758.79 3.83% 5,112,199.10 102,440.31 UNITED STATES TREASURY 2/28/2023 4.000% 2/29/2028 91282CGP0 6, 600,000.00 AA+ 3/7/2023 6,526,781.25 4.25% 6,745,398.00 218,616.75 U.S. Treasury Bond / Note Subtotal 406,470,000.00 397,210,087.87 386,945,317.60 -10,264,770.27 FANNIE MAE 11/25/2020 0.250% 11/27/2023 3135G06H1 4,950,000. 00 AA+ 11/25/2020 4,944,357.00 0.29% 4,818,775.50 -125,581.50 FANNIE MAE 11/25/2020 0.250% 11/27/2023 3135G06H1 5,225,000. 00 AA+ 1/22/2021 5,230,799.75 0.21% 5,086,485.25 -144,314.50 FANNIE MAE 7/8/2019 1.750% 7/2/2024 3135G0V75 15,000,000.00 AA+ 12/18/2019 15,566,089.75 0.90% 14,519,700.00 -1,046,389.75 FANNIE MAE 1/10/2020 1.625% 1/7/2025 3135G0X24 7,500,000. 00 AA+ 1/22/2020 7,499,025.00 1.63% 7,169,025.00 -330,000.00 FANNIE MAE 4/24/2020 0.625% 4/22/2025 3135G03U5 10,000,000. 00 AA+ 5/7/2020 10,050,600.00 0.52% 9,329,500.00 -721,100.00 FANNIE MAE 11/12/2020 0.500% 11/7/2025 3135G06G3 1,860,000. 00 AA+ 12/29/2020 1,864,929.00 0.44% 1,708,503.00 -156,426.00 FNMA Medium Term Note Subtotal 44,535,000.00 45,155,800.50 42,631,988.75 -2,523,811.75 FEDERAL FARM CREDIT BANKS 10/2/2018 3.050% 10/2/2023 3133EJD48 7,575,000.00 AA+ 11/27/2018 7,583,620.35 3.02% 7,512,733.50 -70,886.85 FEDERAL FARM CREDIT BANKS 11/1/2017 2.200% 11/1/2023 3133EHN25 2 ,965,000.00 AA+ 6/26/2019 3,006,094.90 1.87% 2,916,374.00 -89,720.90 FEDERAL FARM CREDIT BANKS 2/27/2019 2.610% 2/27/2024 3133EKBW5 5,000,000.00 AA+ 3/20/2019 5,033,150.00 2.47% 4,908,500.00 -124,650.00 FEDERAL FARM CREDIT BANKS 4/22/2019 2.450% 7/22/2024 3133EKHV1 5,000,000.00 AA+ 9/4/2019 5,250,650.00 1.38% 4,877,450.00 -373,200.00 FEDERAL FARM CREDIT BANKS 11/1/2019 1.650% 11/1/2024 3133EK4Y9 5,000,000.00 AA+ 11/8/2019 4,962,850.00 1.81% 4,802,050.00 -160,800.00 FEDERAL FARM CREDIT BANKS 1/23/2020 1.650% 1/23/2025 3133ELJM7 7,320,000.00 AA+ 5/18/2020 7,689,367.20 0.56% 6,986,281.20 -703,086.00 FEDERAL FARM CREDIT BANKS 5/14/2020 0.500% 5/14/2025 3133ELZM9 10,000,000.00 AA+ 5/15/2020 9,982,800.00 0.53% 9,298,200.00 -684,600.00 FEDERAL FARM CREDIT BANKS 6/9/2020 0.500% 6/9/2025 3133ELH23 10,000,000.00 AA+ 6/12/2020 9,997,540.00 0.50% 9,284,500.00 -713,040.00 FFCB Medium Term Note Subtotal 52,860,000.00 53,506,072.45 50,586,088.70 -2,919,983.75 FEDERAL FARM CREDIT BANKS 7/2/2020 0.500% 7/2/2025 3133ELR71 10,000,000.00 AA+ 7/14/2020 10,017,640.00 0.46% 9,257,100.00 -760,540.00 FFCB Coupon Note Subtotal 10,000,000.00 10,017,640.00 9,257,100.00 -760,540.00 FEDERAL HOME LOAN BANKS 12/9/2013 3.375% 12/8/2023 3130A0F70 5,000,000.00 AA+ 1/8/2019 5,147,870.00 2.73% 4,956,100.00 -191,770.00 FEDERAL HOME LOAN BANKS 1/16/2015 2.250% 12/8/2023 3130A3VC5 5,000,000.00 AA+ 3/12/2020 5,282,425.00 0.72% 4,923,950.00 -358,475.00 FEDERAL HOME LOAN BANKS 5/8/2014 2.875% 6/14/2024 3130A1XJ2 5,000,000.00 AA+ 11/20/2019 5,270,205.00 1.64% 4,901,800.00 -368,405.00 FEDERAL HOME LOAN BANKS 11/6/2014 2.750% 12/13/2024 3130A3GE8 5,000,000.00 AA+ 3/12/2020 5,461,300.00 0.77% 4,866,100.00 -595,200.00 5/11/2023 2:50 PM 2 of 4
Attachment A
City of Santa Clara Monthly Report
4/30/2023
Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L FHLB Medium Term Note Subtotal 20,000,000.00 21,161,800.00 19,647,950.00 -1,513,850.00 FREDDIE MAC 9/4/2020 0.250% 9/8/2023 3137EAEW5 1,640,000. 00 AA+ 9/4/2020 1,640,761.21 0.24% 1,611,874.00 -28,887.21 FREDDIE MAC 9/4/2020 0.250% 9/8/2023 3137EAEW5 4,295,000. 00 AA+ 9/4/2020 4,293,582.65 0.26% 4,221,340.75 -72,241.90 FREDDIE MAC 10/16/2020 0.125% 10/16/2023 3137EAEY1 3,270,000. 00 AA+ 10/16/2020 3,257,802.90 0.25% 3,196,653.90 -61,149.00 FREDDIE MAC 2/14/2020 1.500% 2/12/2025 3137EAEP0 5,000,000. 00 AA+ 5/20/2020 5,226,960.00 0.53% 4,767,850.00 -459,110.00 FREDDIE MAC 8/30/2022 4.050% 8/28/2025 3134GXS54 5,000,000. 00 AA+ 8/30/2022 4,998,000.00 4.06% 4,921,050.00 -76,950.00 FREDDIE MAC 9/25/2020 0.375% 9/23/2025 3137EAEX3 9,390,000. 00 AA+ 9/25/2020 9,361,736.10 0.44% 8,609,784.90 -751,951.20 FHLMC Medium Term Note Subtotal 28,595,000.00 28,778,842.86 27,328,553.55 -1,450,289.31

INTER-AMERICAN
DEVELOPMENT BANK 9/23/2021 0.500% 9/23/2024 4581X0DZ8 11,065,000.00 AAA 9/23/2021 11,056,811.90 0.52% 10,483,866.20 -572,945.70 Supranational Subtotal 11,065,000.00 11,056,811.90 10,483,866.20 -572,945.70

CALIFORNIA EARTHQUAKE
AUTHORITY 11/24/2020 1.477% 7/1/2023 13017HAK2 1,430,000.00 NR 11/ 24/2020 1,430,000.00 1.48% 1,420,547.70 -9,452.30

LOS ANGELES COMMUNITY
COLLEGE DISTRICT C 11/10/2020 0.773% 8/1/2025 54438CYK2 2,715,000.00 AA+ 11/10/2020 2,715,000.00 0.77% 2,497,012.65 -217,987.35 Municipals Subtotal 4,145,000.00 4,145,000.00 3,917,560.35 -227,439.65 3M COMPANY 9/14/2018 3.250% 2/14/2024 88579YBB6 5,000,000. 00 A 11/29/2021 5,241,250.00 1.03% 4,936,650.00 -304,600.00 3M COMPANY 3/27/2020 2.650% 4/15/2025 88579YBM2 2,560,000. 00 A 4/25/2022 2,511,616.00 3.32% 2,465,484.80 -46,131.20 ADOBE INC 1/26/2015 3.250% 2/1/2025 00724FAC5 4,000,000.00 A+ 1/26/2022 4,183, 680.00 1.68% 3,924,320.00 -259,360.00 ALPHABET INC 8/9/2016 1.998% 8/15/2026 02079KAC1 5,740, 000.00 AA+ 1/30/2023 5,354,386.80 4.05% 5,418,502.60 64,115.80 AMAZON.COM INC 5/12/2021 0.450% 5/12/2024 023135BW5 245, 000.00 AA 5/12/2021 302,801.19 0.50% 234,327.80 -68,473.39 AMAZON.COM INC 5/12/2021 0.450% 5/12/2024 023135BW5 4,000, 000.00 AA 3/14/2022 3,874,280.00 1.94% 3,825,760.00 -48,520.00 AMAZON.COM INC 4/13/2022 3.300% 4/ 13/2027 023135CF1 6,715,000.00 AA 4/25/2022 6, 672,964.10 3.44% 6,527,315.75 -145,648.35 APPLE INC 11/13/2017 2.750% 1/13/2025 037833DF4 5,000,000.00 AA+ 3/9/2021 5,340,100.00 0.94% 4,876,200.00 -463,900.00 APPLE INC 11/13/2017 2.750% 1/13/2025 037833DF4 5,000,000.00 AA+ 3/29/2021 5,355,200.00 0.84% 4,876,200.00 -479,000.00 BANK OF AMERICA 4/19/2016 3.500% 4/19/2026 06051GFX2 4,140,000.00 A- 1/25/2023 4,019,070.60 4.48% 4,023,252.00 4,181.40 BANK OF AMERICA CORP 3/22/2022 3.384% 4/2/2026 06051GKM0 5, 000,000.00 A- 3/22/2022 5,005,100.00 3.36% 4,821,450.00 -183,650.00 BANK OF AMERICA CORP 4/22/2021 1.734% 7/22/2027 06051GJS9 1, 420,000.00 A- 8/10/2022 1,281,251.80 3.92% 1,272,178.00 -9,073.80 BANK OF NY MELLON CORP 1/28/2021 0.750% 1/28/2026 06406RAQ0 9 ,000,000.00 A 2/10/2021 9,025,920.00 0.69% 8,123,220.00 -902,700.00 BLACKROCK INC 3/28/2017 3.200% 3/15/ 2027 09247XAN1 4,140,000.00 AA- 5/18/2022 4,085,352.00 3.50% 4,026,688.20 -58,663.80 BLACKROCK INC 3/28/2017 3.200% 3/15/ 2027 09247XAN1 4,140,000.00 AA- 5/18/2022 4,086,055.80 3.50% 4,026,688.20 -59,367.60 BRISTOL-MYERS SQUIBB CO 11/13/2020 0.750% 11/13/2025 110122DN5 5, 725,000.00 A+ 6/30/2021 5,672,673.50 0.96% 5,259,614.75 -413,058.75

CATERPILLAR FINANCIAL SERVI
C 1/10/2022 0.950% 1/10/2024 14913R2S5 2,535,000.00 A 1/10/2022 2,534,594.40 0.96% 2,470,357.50 -64,236.90 CATERPILLAR FINANCIAL SERVIC 1/10/2022 0.950% 1/10/2024 14913R2S5 3,100,000.00 A 3/14/2022 3,045,409.00 1.94% 3,020,950.00 -24,459.00 ELI LILLY & CO 3/5/2015 2.750% 6/1/2025 532457BH0 5,415,000. 00 A+ 2/10/2022 5,559,255.60 1.91% 5,249,301.00 -309,954.60 HERSHEY COMPANY 8/21/2015 3.200% 8/21/2025 427866AU2 3,000, 000.00 A 3/30/2022 3,014,040.00 3.05% 2,918,490.00 -95,550.00 HOME DEPOT INC 9/14/2017 2.800% 9/14/2027 437076BT8 7,805, 000.00 A 1/27/2023 7,364,719.95 4.15% 7,413,110.95 48,391.00 HONEYWELL INTERNATIONAL 5/18/2020 1.350% 6/1/2025 438516CB0 5,000,000.00 A 9/8/2021 5,097,900.00 0.82% 4,703,400.00 -394,500.00 HONEYWELL INTERNATIONAL 5/18/2020 1.350% 6/1/2025 438516CB0 2,255,000.00 A 3/22/2022 2,181,960.55 2.41% 2,121,233.40 -60,727.15 JOHN DEERE CAPITAL CORP 6/17/2021 1.050% 6/17/2026 24422EVR7 5 ,000,000.00 A 12/8/2021 4,908,600.00 1.47% 4,560,150.00 -348,450.00 JOHNSON & JOHNSON 8/25/2020 0.550% 9/1/2025 478160CN2 5,000,000.00 AAA 9/3/2020 5,023,550.00 0.45% 4,616,800.00 -406,750.00 JPMORGAN CHASE & CO 9/16/2020 0.653% 9/16/2024 46647PBS4 2,675,000.00 A- 9/16/2020 2,675,000.00 0.65% 2,624,977.50 -50,022.50 JPMORGAN CHASE & CO 8/10/2021 0.768% 8/9/2025 46647PCM6 2,340,000.00 A- 8/10/2021 2,340,000.00 0.77% 2,199,997.80 -140,002.20 5/11/2023 2:50 PM 3 of 4
Attachment A
City of Santa Clara Monthly Report
4/30/2023
Description Issue Date Coupon Rate Maturity Date CUSIP Par Value S&P Rating Settle Date Cost Value YTM at Cost Market Value Unrealized G/L JPMORGAN CHASE & CO 3/13/2020 2.005% 3/13/2026 46647PBH8 2,800,000.00 A- 3/22/2022 2,712,500.00 2.84% 2,640,484.00 -72,016.00 JPMORGAN CHASE & CO 4/22/2021 1.578% 4/22/2027 46647PCB0 4,100,000.00 A- 8/10/2022 3,710,746.00 3.80% 3,714,805.00 4,059.00 MASTERCARD INC 12/3/2019 2.000% 3/3/2025 57636QAN4 5,000, 000.00 A+ 3/9/2021 5,213,450.00 0.91% 4,789,650.00 -423,800.00 MASTERCARD INC 12/3/2019 2.000% 3/3/2025 57636QAN4 5,000, 000.00 A+ 3/10/2022 4,990,800.00 2.06% 4,789,650.00 -201,150.00 MERCK & CO INC 3/7/2019 2.900% 3/7/2024 58933YAU9 5,375, 000.00 A+ 11/23/2021 5,623,916.25 0.85% 5,292,977.50 -330,938.75 MICROSOFT CORP 2/12/2015 2.700% 2/12/2025 594918BB9 5,000,000. 00 AAA 3/9/2021 5,341,700.00 0.92% 4,873,200.00 -468,500.00 MICROSOFT CORP 11/3/2015 3.125% 11/3/2025 594918BJ2 5,100, 000.00 AAA 1/25/2023 4,940,982.00 4.33% 4,990,299.00 49,317.00 NOVARTIS CAPITAL CORP 11/20/2015 3. 000% 11/20/2025 66989HAJ7 10,000,000.00 AA- 1/31/2023 9,638,600.00 4.38% 9,692,300.00 53,700.00 QUALCOMM INC 5/20/2015 3.450% 5/20/2025 747525AF0 5,850,000. 00 A 5/19/2022 5,860,588.50 3.39% 5,739,669.00 -120,919.50 STATE STREET BANK & TR 2/7/2022 1.746% 2/6/2026 857477BR3 1,115,000.00 A 2/7/2022 1,115,000.00 1.75% 1,049,750.20 -65,249.80 STATE STREET BANK & TR 10/29/2020 2.901% 3/30/2026 857477BM4 4, 250,000.00 A 3/14/2022 4,275,372.50 2.74% 4,090,412.50 -184,960.00 TARGET CORP 1/24/2022 1.950% 1/15/2027 87612EBM7 990,000.00 A 1/24/2022 988,317.00 1.99% 920,977.20 -67,339.80 TARGET CORP 1/24/2022 1.950% 1/15/2027 87612EBM7 4,595,000. 00 A 2/1/2022 4,567,889.50 2.08% 4,274,636.60 -293,252.90 TOYOTA MOTOR CREDIT CORP 1/11/2021 0.450% 1/11/2024 89236THU2 6,100,000.00 A+ 1/11/2021 6,099,634.00 0.45% 5,911,205.00 -188,429.00 UNILEVER CAPITAL CORP 9/14/2020 0.375% 9/14/2023 904764BJ5 660,000.00 A+ 9/14/2020 659,155.20 0.42% 647,988.00 -11,167.20 WAL-MART STORES INC 6/27/2018 3.550% 6/26/2025 931142ED1 5, 700,000.00 AA 2/8/2022 6,011,847.00 1.87% 5,628,750.00 -383,097.00 Corporate Note Subtotal 187,585,000.00 187,507,229.24 179,583,374.25 -7,923,854.99 CARMAX AUTO OWNER TRUST 4/21/2021 0.520% 2/17/2026 14314QAC8 1,798,033.36 AAA 4/21/2021 1,797,645.90 0.52% 1,734,706.63 -62,939.27

DISCOVER CARD EXECUTION
NOTE TRUST 9/27/2021 0.580% 9/15/2026 254683CP8 2,100,000.00 AAA 9/27/2021 2,099,550.39 0.58% 1,976,331.00 -123,219.39

HONDA AUTO RECEIVABLES
OWNER T 11/24/2021 0.880% 1/21/2026 43815GAC3 1,615,000.00 NR 11/ 24/2021 1,614,659.56 0.89% 1,542,502.65 -72,156.91

HYUNDAI AUTO RECEIVABLES
TRUST 4/28/2021 0.380% 9/15/2025 44933LAC7 1,104,845.53 AAA 4/28/2021 1,104,729.30 0.38% 1,074,594.86 -30,134.44

HYUNDAI AUTO RECEIVABLES
TRUST 11/17/2021 0.740% 5/15/2026 44935FAD6 1,245,000.00 AAA 11/17/2021 1,244,722.12 0.75% 1,190,444.10 -54,278.02

TOYOTA AUTO RECEIVABLES
OWNER 9/27/2021 0.430% 1/15/2026 89239BAC5 2,645,000.00 AAA 9/27/2021 2,644,789.19 0.43% 2,540,231.55 -104,557.64 Asset-Backed Security Subtotal 10,507,878.89 10,506,096.46 10,058,810.79 -447,285.67 TORONTO DOMINION BANK NY 10/31/2022 5.470% 10/25/2024 89115B6F 2 7,270,000.00 A 10/31/2022 7,270,000.00 5.44% 7,323,071.00 53,071.00 Certificate of Deposit Subtotal 7,270,000.00 7,270,000.00 7,323,071.00 53,071.00

PRINCIPAL PUBLIC DEPOSIT
SWEEP PROGRAM 2.550% 5/1/2023 992995944 1,723,086.76 9/1/2020 1,723,086.76 1,723,086.76 -

LOCAL AGENCY INVESTMENT
FUND 2.870% 5/1/2023 5,716,604.81 9/30/1997 5,716,604.81 5,716,604.81 -

CALIFORNIA ASSET
MANAGEMENT PROGRAM 4.970% 5/1/2023 96,280,571.51 10/4/2022 96,280,571.51 96,280,571.51 - DREYFUS TREASURY 4.710% 5/1/2023 2,211,943.16 10/31/1997 2,211,943.16 2,211,943.16 - Cash Equivalent Subtotal 105,932,206.24 105,932,206.24 105,932,206.24 - Grand Total Count 148 888,965,085.13
882,247,587.52 853,695,887.43 (28,551,700.09)
5/11/2023 2:50 PM 4 of 4
Attachment A
Attachment 3
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer to the Vehicle
Replacement Fund (Fire
Department Truck)
141,000 Increases t he transfer to the Vehicle Replacement Fund to address higher than anticipated costs for
the purchase of a truck for the Fire Department.

Funding of $2.0 million was previously transferred
as part of the FY 2021/22 Year End Close Report
budget actions. The remaining funding is needed to
purchase the truck based on the actual quote. This
action ensures that a replacement truck will be in
place according to the replacement timeline (five
affirmative Council votes required for the use of
unused balances).

Fire Department - Other Fees
for Services / Fire Department
Salaries
284,500 284,500 Recognizes additional revenue of $284,500 in fire plan review and inspection fees above the
budgeted estimate and allocates these funds to the
Fire Department overtime budget. Fees are related
to expedited plan review and fire permit inspection
services conducted by the Community Risk
Reduction Division (five affirmative Council votes
required to appropriate additional revenue).

Fire Department - Other Fees
for Services /Fire Department
Salaries (Intel
Reimbursements)
5,749 5,749 Recognizes $5,748 in reimbursements from Intel and allocates these funds to the Fire Department.

This reimburses costs for plan review and fire
permit inspection services for Intel development
and non-development related projects (five
affirmative Council votes required to
appropriate additional revenue).

Fire Department - Other
Agencies Revenue / Fire
Department Salaries (EMS
County Reimbursements)
188,200 188,200 Recognizes reimbursements from the County of Santa Clara for Advanced Life Support/ paramedic
services provided by the Fire Department. This
represents prior year payments received in FY
2022/23 that are recommended to be allocated to
the Fire Department. The Fire Department
supports the County Emergency Medical Services
(EMS) system by providing a paramedic on its
medical calls that are used in combination with the
County-contracted ambulance company. The Fire
Department is reimbursed for a portion of the cost
to provide this service (five affirmative Council
votes required to appropriate additional
revenue).

FY 2022/23 Budget Amendments
General Fund (001)
1 Attachment 3
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Fire Department - Other Fees
for Services /
Materials/Services/Supplies
(Ambulance Transport
Revenue)
28,944 28,944 Recognizes ambulance transport payments received from public healthcare providers and
patients for Fire Department ambulance transports
to hospitals. Ambulance transports began in March
2023 under the current Santa Clara County
dispatch orders, allowing agencies with
ambulances to transport patients to hospitals in
conjunction with County-contracted ambulance
services (five affirmative Council votes required
to appropriate additional revenue).

Fire Department Salaries and
Benefits
1,280,000 Increases t he Fire Department budget for salaries and benefits by $1,280,000 from the Non-
Departmental budget. This action funds the
Department's $340,000 separation payouts from
the separation payout budget and $940,000 to
cover salaries and increased benefits (primarily
health allocation) costs related to the Unit 1 2020-
2025 MOU (RTC 22-912) that was executed in July
2022 (majority of affirmative Council votes
required).

Transfer to the General
Government Capital Fund
(FHRMS Update Project)
764,000 Establishes a transfer to the General Government Capital Fund for the FHRMS Update capital project.

This additional funding for the FHRMS (Finance
and Human Resources software system) project
will support improvements to the Peoplesoft
system, including automating manual processes
(e.g., open enrollment, benefits administration,
retroactive pay calculations, CalPERS limits) and
updating Peoplesoft to the latest version. Savings
are available in the Finance and Human Resources
Departments and Non-Departmental to offset this
cost (majority affirmative Council votes
required).

Finance Department (250, 000) Decreases the Finance Department budget and redirects the funds to the FHRMS Update capital
project as discussed above. This reflects
departmental personnel savings from vacancies as
well as non-personnel savings (majority
affirmative Council votes required).

General Fund (001) (Cont'd.)
2 Attachment 3
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Human Resources (250,000) Decreases the Human Resources Department budget and redirects the funds to the FHRMS
Update capital project as discussed above. This
reflects departmental personnel savings from
vacancies as well as non-personnel savings
(majority affirmative Council votes required).

Non-Departmental (1,685,000) R eallocates savings in the Non-Departmental budget to fund the following: separation payouts in
the Fire Department ($340,000); salaries and
benefits in the Fire Department ($940,000); the
transfer to the Vehicle Fund ($141,000) to cover the
higher cost of the fire truck; and the transfer to the
General Government Fund for the FHRMS Update
project ($264,000). The Non-Departmental budget
includes funding for departmental separation
payouts that are allocated to departments as
needed. Non-Departmental savings are also
available to cover the other recommended uses
(majority affirmative Council votes required).
507,393 507,393
Department/Item
Source of
Funds
Use of
Funds Explanation
Salaries 65,000 In creases the salaries budget by $65,000 using fund balance to fund a retiree separation payout
and personnel expenditures (five affirmative
Council votes required for the use of unused
balances).

Unrestricted Ending Fund
Balance
(65,000) Decreases the unrestricted ending fund balance to offset the action above (five affirmative Council
votes required for the use of unused balances).
- -
Department/Item
Source of
Funds
Use of
Funds Explanation
Other Revenue / Unrestricted
Ending Fund Balance
79,940 79,940 Recognizes a rebate from the Santa Clara Valley Water District for the conversion of 39,370 square
feet of landscape to low water use plantings at the
Mission City Memorial Park (five affirmative
Council votes required to appropriate additional
revenue).
79,940 79,940
General Fund (001) (Cont'd.)
Cemetery Capital Fund (593)
Cemetery Fund (093)
3 Attachment 3
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer from the Sewer Utility
Fund
39,731 Recognizes a transfer from the Sewer Utility Fund for the Electric Yard Building and Grounds project
(five affirmative votes required to appropriate
additional revenue).

Transfer from the Water
Recycling Fund
8,828 Recognizes a transfer from the Water Recycling
Fund for the Electric Yard Building and Grounds
project (five affirmative votes required to
appropriate additional revenue).

Transfer from the Water Utility
Capital Fund
39,731 Recognizes a transfer from the Water Utility Capital Fund for the Electric Yard Building and Grounds
project (five affirmative votes required to
appropriate additional revenue).

Electric Yard Building and
Grounds Project
88,290 Increases the Electric Yard Building and Grounds Project appropriation to provide additional funds for
work being done for accessibility and installation of
new parking stalls at the yard. This action allocates
the contributions from the Sewer Utility Fund, the
Water Recycling Fund, and the Water Utility Capital
Fund to support this project as both the Electric
Utility and Water and Sewer Departments use this
facility (five affirmative votes required to
appropriate additional revenue).

Major Engine Overhaul and
Repair
(3,000,000) This action decreases the Major Engine Overhaul and Repair project after completing all scheduled
work planned for FY 2022/23. The $3.0 million will
be reallocated to the Replace Balance of Plant
Control System project to complete scheduled work
(majority affirmative Council votes required).

Replace Balance of Plant
Control System
3,000,000 This action in creases the Replace Balance of Plant Control System project to complete upgrades to the
four autonomous controllers and remote
instrumentation to centralize plant operations.

Funding is reallocated from the Major Engine
Overhaul and Repair project to fund this increase
(majority affirmative Council votes required).

San Tomas Junction 462 462 This action recognizes Other Revenue and increases the San Tomas Junction Project due to a
refund for closing costs of an easement acquisition
made in FY 2021/22 (five affirmative Council
votes required to appropriate additional
revenue).
88,752 88,752
Electric Utility Capital Fund (591)
4 Attachment 3
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Electric Department
(Administrative Costs)
10,000 Increas es the Electric Department budget by
$10,000 to fund higher than anticipated
administrative costs (five affirmative Council
votes required for the use of unused balances).

Reserve for Debt Service (10, 000) Decreases the Reserve for Debt Service to offset the action above (five affirmative Council votes
required for the use of unused balances).
- -
Department/Item
Source of
Funds
Use of
Funds Explanation
Charges for Services 4,700,000 This action recognizes additional revenue from Charges for Services due to higher than anticipated
energy sales. These revenues will partially offset
the higher expenditure costs associated with power
purchases in 2023 (five affirmative Council votes
required to appropriate additional revenue).

Other Revenue 14,500,000 This ac tion recognizes additional revenue resulting from settlement of a lawsuit. SVP and other
Northern California Power Agencies were awarded
refunds of payments assessed and collected by the
United States Bureau of Reclamation. This
revenue will offset the unanticipated higher
expenditure costs associated with power purchases
in 2023 (five affirmative Council votes required
to appropriate additional revenue).

Resource and Production 60,000,000 This action increases the Resource and Production expense budget due to higher than anticipated
costs for purchased power primarily in early
calendar year 2023. SVP had higher than
anticipated sales that required additional market
purchases. These market purchases incurred high
rates due to an increase of natural gas prices which
were up to ten times higher than the average over
the last 10 years (five affirmative Council votes
required for the use of unused balances and to
appropriate additional revenue).

Electric Utility Debt Service Fund (491)
Electric Utility Fund (091)
5 Attachment 3
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Contribution In-Lieu 1,250,000 This action increases the Contribution In-Lieu to account for higher revenues, including
unanticipated Load Development Fee revenue
received in the Electric Utility Capital Fund (five
affirmative Council votes required for the use of
unused balances).

Operations and Maintenance
Reserve
11,874,139 This acti on increases the Operations and
Maintenance Reserve in the amount of
$11,874,139 from Unrestricted Fund Balance. The
increased amount, together with the previously
budgeted FY 2022/23 increase of $20,125,861, is
from prior years retained earnings to meet
minimum reserve targets (five affirmative Council
votes required for the use of unused balances).

Rate Stabilization Reserve 3,070, 855 This action increases the Rate Stabilization Reserve in the amount of $3,070,855 from
Unrestricted Fund Balance. The increased amount,
together with the previously budgeted FY 2022/23
increase of $4,929,145, is from prior years retained
earnings to meet minimum reserve targets (five
affirmative Council votes required for the use of
unused balances).

Unrestricted Ending Fund
Balance
(56,994,994) This action decreases the unrestricted ending fund balance (from $87,035,370 to $30,040,376) to
offset the actions recommended above (five
affirmative Council votes required for the use of
unused balances).
19,200,000 19,200,000
Department/Item
Source of
Funds
Use of
Funds Explanation
Revenue from Other Agencies
/ Information Technology -
SVACA Billing
25,000 25,000 This action increases the Revenue from Other Agencies estimate and appropriates the funding to
the Information Technology Department. This
funding is related to reimbursements received from
the Silicon Valley Animal Control Association
(SVACA) for services provided by the City (five
affirmative Council votes required to
appropriate additional revenue).

Electric Utility Fund (091) (Cont'd.)
Expendable Trust Fund (079)
6 Attachment 3
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Revenue from Other Agencies
/ Department of Public Works -
SVACA Billing
36,200 36,200 This action increases the Revenue from Other Agencies estimate and appropriates the funding to
the Department of Public Works. This funding is
related to reimbursements received from the Silicon
Valley Animal Control Association (SVACA) for
services provided by the City (five affirmative
Council votes required to appropriate additional
revenue).

Revenue from Other Agencies
/ Police Department - Seized
Assets
184,000 184,000 This action increases the Revenue from Other Agencies estimate for seized assets and
appropriates the funding to the Police Department.

A spending plan will be brought forward separately
(five affirmative Council votes required to
appropriate additional revenue).
245,200 245,200
Other Agencies Revenue /
Urban Search and Rescue
Training Reimbursements
30,299 30,299 Recognizes $30,299 in reimbursements from the Menlo Park Fire Protection District for Urban
Search and Rescue training exercise overtime
costs. Reimbursements are for the FY 2022/23
Medical Specialist Training, Search and Rescue
Operating Platform (SARCOP) Training, Technical
Search Training and Canine Search Specialist
Training exercises (five affirmative Council votes
required to appropriate additional revenue).

Other Agencies Revenue /
2022 Emergency Management
Preparedness Grant
2,000 2,000 Establishes a grant appropriation for the 2022 Emergency Management and Preparedness Grant
issued by the County of Santa Clara Office of
Emergency Services. Grant funds will be used to
fund staff attendance costs for the 2023
International Association Emergency Managers
Conference (five affirmative Council votes
required to appropriate additional revenue).

Expendable Trust Fund (079) (Cont'd.)
Fire Operating Grant Trust Fund (178)
7 Attachment 3
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Other Agencies Revenue /
2022 State Homeland Security
Grant Program
252,900 252,900 Establishes a grant appropriation for the 2022 State Homeland Security Grant Program award. The
grant reimburses the Fire Department's All-Hazards
Coordinator position costs and Police Department
training activities that support the County Santa
Clara County Office of Emergency Services (five
affirmative Council votes required to
appropriate additional revenue).
285,199 285,199
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer from General Fund /
FHRMS Update Project
764,000 764,000 Increases the transfer from the General Fund and appropriates additional funding for the FHRMS
(Finance and Human Resources software system)
project. This funding will support improvements to
the Peoplesoft system, including automating
manual processes (e.g., open enrollment, benefits
administration, retroactive pay calculations,
CalPERS limits) and updating Peoplesoft to the
latest version (five affirmative Council votes
required to appropriate additional revenue).
764,000 764,000
Department/Item
Source of
Funds
Use of
Funds Explanation
HOME Administration ( 55,000) Decreases the HOME Administration project appropriation to reflect actual staff time spent for
program administration (majority affirmative
Council votes required).

Ending Fund Balance 55, 000 Increases the ending fund balance to offset the action recommended above (majority affirmative
Council votes required).
- -
Housing and Urban Development Fund (562)
Fire Operating Grant Trust Fund (178) (Cont'd.)
General Government Capital Fund (539)
8 Attachment 3
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Mitigation Fee Act Revenue 13,399,292 In creases the Mitigation Fee Act revenue estimate by $13,399,292 (from $23,237,740 to $36,637,032)
based on additional revenue received year-to-date
(five affirmative Council votes required to
appropriate additional revenue).

Park Impact Fees Monitoring
Project
267,986 Increas es the Park Impact Fees Project
appropriation based on an additional Mitigation Fee
Act revenue received year-to-date. The
appropriation is based on a calculation of two
percent (2%) of actual Quimby and MFA fees that
are transferred to this project annually (City
Chapter 17.35 of the City Code) to support staff
and studies related to the park in-lieu program (five
affirmative Council votes required to
appropriate additional revenue).

Parkland Acquisition Project 3, 976,073 Increases the Parkland Acquisition Project appropriation by $3,976,073 (from $6,000,000 to
$9,976,073) to account for additional Mitigation Fee
Act (MFA) revenue received year-to-date. The
allocation is based on 25% of total Park In-Lieu
Fees received, after two percent (2%) is allocated
towards the Park Impact Fees Monitoring Project.

To date, $5 million of MFA fees and $1 million of
Quimby Act fees have been appropriated to this
project this fiscal year (five affirmative Council
votes required to appropriate additional
revenue).

Central Park Magical Bridge
Playground
255,002 Increase the Other Revenue estimate as a
technical adjustment to account for anticipated
donations for the Central Park Magical Bridge
Playground (total estimate of $1.0 million). This is a
correction to the budget action brought forward in
the FY 2021/22 Budgetary Year-End Report (RTC
21-930) that incorrectly assumed $255,002 had
been received in FY 2021/22 for this project and, as
a result, the FY 2022/23 revenue estimate was
reduced by that amount. The donation was actually
received for the Youth Soccer Fields & Athletic
Facilities - Reed and Grant Street project. A
separate action below allocates those donation
funds. The Magical Bridge Foundation continues to
solicit donations towards this project (five
affirmative Council votes required to
appropriate additional revenue).

Parks and Recreation Capital Fund (532)
9 Attachment 3
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Youth Soccer Fields & Athletic
Facilities - Reed & Grant
Street
255,002 Technical adjustment to appropriate a $255,002
donation from Silicon Valley Power that was
received in FY 2021/22. The donation supports the
inclusion of EV charging stations in the expanded
parking lot (five affirmative Council votes
required for the use of unused balances).

Eddie Souza Park Building
Repair
93,353 93,353 Increases the Other Revenue estimate from insurance payments and appropriates it to the
Eddie Souza Park Building Repair project,
established due to vandalism at the park. The
additional funding reimburses repair costs such as
clean-up from the fire damage and replacing, fiber,
locks, cameras and equipment (five affirmative
Council votes required to appropriate additional
revenue).

Ending Fund Balance 9,155,233 Incr eases the Unrestricted Ending Fund Balance to offset the actions above (five affirmative Council
votes required for the use of unused balances).
13,747,647 13,747,647
Department/Item
Source of
Funds
Use of
Funds Explanation
Parks & Recreation - Other
Revenue /
Materials/Services/Supplies
150 150 Recognizes public donations from the Santa Clara Women's League, in memory of Shirley Shumaker,
in support of the Senior Center Health & Wellness
activities and programming and Theta Baltazar in
support of the Senior Bingo activities and
programming (five affirmative Council votes
required to appropriate additional revenue).
150 150
Department/Item
Source of
Funds
Use of
Funds Explanation
Other Revenue /
Materials/Services/Supplies
3,350 3,350 Recognizes donations from Theta Baltzar, Barbara Chuck and Apollo Mok in honor of Mary Mok, to
support the Senior Nutrition Program (five
affirmative Council votes required to
appropriate additional revenue).
3,350 3,350
Public Donations Fund (067)
Parks & Recreation Operating Grant Trust Fund (111)
Parks and Recreation Capital Fund (532) (Cont'd.)
10 Attachment 3
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Developer Contributions /
Other Development Project
Services
400,000 400,000 Increases the developer contributions estimate and increases the Other Development Project Services
appropriation to address higher than anticipated
third-party consultant costs (five affirmative
Council votes required to appropriate additional
revenue).
400,000 400,000
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer from the Sewer Utility
Fund / Sanitary Sewer
Hydraulic Modeling As Needed
Support
30,000 30,000 Increases the transfer from the Sewer Utility Fund and increases the Sanitary Sewer Hydraulic
Modeling As Needed Support project appropriation
to account for higher than anticipated engineering
costs (five affirmative votes required to
appropriate additional revenue).
30,000 30,000
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer to the Sewer Utility
Capital Fund
30,000 Increases the transfer to the Sewer Utility Capital Fund for the Sanitary Sewer Hydraulic Modeling As
Needed Support project to account for higher than
anticipated engineering costs (five affirmative
votes required for the use of unused balances).

Transfer to the Electric Utility
Capital Fund
39,731 Establishes a transfer to the Electric Utility Capital Fund for the Electric Yard Building and Grounds
project to provide additional funds for work being
done for accessibility and installation of new
parking stalls at the yard; this reflects the share of
the costs attributed to the Sewer Utility Fund (five
affirmative votes required for the use of unused
balances).

Unrestricted Ending Fund
Balance
(69,731) Decreases the unrestricted ending fund balance to offset the actions above (five affirmative Council
votes required for the use of unused balances).
- -
Related Santa Clara Developer Fund (540)
Sewer Utility Capital Fund (594)
Sewer Utility Fund (094)
11 Attachment 3
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Materials/Services/Supplies
(SB1383 Local Assistance
Grant Program)
185,289 Increases the Materials/Services/Supplies budget to use $185,289 in grant funding that was received
in FY 2021/22. The SB1383 Local Assistance Grant
Program was offered by the Department of
Resources Recycling and Recovery (CalRecycle).

This was a non-competitive grant program that
provided one-time funding to local jurisdictions to
assist with the implementation of regulation
requirements associated with SB 1383. The City of
Santa Clara was awarded $185,289 on May 24,
2022 and did not use any funds in FY 2021/22. The
grant term ends on April 2, 2024. Approved
expenditures include compost giveaways (purchase
of compost, supplies, and all staff time for the
events) and a power purchase agreement for
power derived from residential organic collected
curbside. A rough breakdown of costs would be
$170,623 for contracts, $9,000 for personnel, and
$5,666 for supplies (five affirmative Council votes
required for the use of unused balances).

Unrestricted Ending Fund
Balance
(185,289) Decreases the Unrestricted Ending Fund Balance to offset the action above. The grant funds received
in FY 2021/22 are incorporated into the
Unrestricted Ending Fund Balance (five affirmative
Council votes required for the use of unused
balances).
- -
Department/Item
Source of
Funds
Use of
Funds Explanation
Developer Contributions /
Sanitary Landfill Development -
Post Closure
130,000 130,000 Increases the Devel oper Contributions revenue estimate and the Sanitary Landfill Development -
Post Closure project for attorney services expenses
incurred from prior years and higher than
anticipated costs associated with rodent control,
mowing, and winter storms repairs. Per the
Development Agreement, Related is to reimburse
the City for all operating and maintenance costs
above the baseline costs established in the
agreement (five affirmative Council votes
required to appropriate additional revenue).
130,000 130,000
Solid Waste Capital Fund (596)
Solid Waste Fund (096)
12 Attachment 3
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Transfer from General Fund /
Capital Outlay
141,000 141,000 Increases the transfer from the General Fund and increases the Capital Outlay budget to address
higher than anticipated costs for the purchase of a
fire truck. Funding of $2.0 million was previously set
aside in the FY 2021/22 Budgetary Year End
Report. The remaining funding is needed to
purchase the truck for the Fire Department based
on the actual quote. This action ensures that a
replacement truck will be in place according to the
replacement timeline (five affirmative Council
votes required to appropriate additional
revenue).
141,000 141,000
Department/Item
Source of
Funds
Use of
Funds Explanation
Resource/Production 500,000 Increases the Resource/Production appropriation to cover higher than anticipated usage of recycled
water (five affirmative votes required for the use
of unused balances).

Transfer to the Electric Utility
Capital Fund
8,828 Establishes a transfer to the Electric Utility Capital Fund for the Electric Yard Building and Grounds
project to provide additional funds for work being
done for accessibility and installation of new
parking stalls at the yard; this reflects the share of
the costs attributed to the Water Recycling Fund
(five affirmative votes required for the use of
unused balances).

Unrestricted Ending Fund
Balance
(508,828) Decreases the unrestricted ending fund balance to offset the actions above (five affirmative Council
votes required for the use of unused balances).
- -
Water Recycling Fund (097)
Vehicle Replacement Fund (050)
13 Attachment 3
FY 2022/23 Budget Amendments
Department/Item
Source of
Funds
Use of
Funds Explanation
Distribution System
Replacement/Restoration
350,000 Increases the Distribution System Replacement/
Restoration project appropriation to account for
higher than anticipated construction and supplies
costs (five affirmative votes required for the use
of unused balances).

SCADA Improvements 17,000 Increases the SCADA Improvements project appropriation to account for higher than anticipated
construction and engineering costs (five
affirmative votes required for the use of unused
balances).

Tank Rehabilitation 21,000 Increases the Tank Rehabilitation project appropriation to account for higher than anticipated
construction costs (five affirmative votes required
for the use of unused balances).

Transfer to the Electric Utility
Capital Fund
39,731 Establishes a transfer to the Electric Utility Capital Fund for the Electric Yard Building and Grounds
project to provide additional funds for work being
done for accessibility and installation of new
parking stalls at the yard; this reflects the share of
the costs attributed to the Water Utility Capital Fund
(five affirmative votes required for the use of
unused balances).

Unrestricted Ending Fund
Balance
(427,731) Decreases the unrestricted ending fund balance to offset the actions above (five affirmative Council
votes required for the use of unused balances).
- -
Water Utility Capital Fund (592)
14 City of Santa Clara
Agenda Report
1500 Warburton Avenue
Santa Clara, CA 95050
santaclaraca.gov
@SantaClaraCity
23-424 Agenda Date: 6/27/2023

REPORT TO COUNCIL

SUBJECT
Action on Award of Contract for the City of Santa Clara Utilities Corporation Yard Renovation Project to Ron Paris Construction

COUNCIL PILLAR
Deliver and Enhance High Quality Efficient Services and Infrastructure

BACKGROUND
The City of Santa Clara utilities corporation yard located at 1705 Martin Avenue and constructed in the late 1960’s, is occupied by staff from the Water and Sewer Department and Silicon Valley Power.

It contains work offices, a utility operations control room, a computer room, conference rooms, men’s locker rooms and restrooms, and one women’s restroom. In an effort to provide additional amenities to women working at this site, the Utilities Corporation Yard Renovation Project (Project) proposes to construct a new accessible women’s restroom equipped with lockers and a shower. The scope of work also includes replacement of the existing halon fire suppression system in the computer room with a new clean agent fire suppression system; accessible parking stalls, and a new concrete walkway and landing to create an accessible path of travel from the new parking stalls to the existing front entry door.

On April 6, 2021, City Council approved a design professional services agreement with Studio G Architects, Inc. for the Project to provide preliminary engineering, preparation of construction documents (plans, specifications, and engineer’s estimate) for public works bidding, assistance with obtaining building permit, and engineering support services during bid, award, and construction phases.

DISCUSSION
In March 2023, a competitive Request for Bids (RFB) for construction of the Project was published on the City’s bid notification system, Periscope S2G. The RFB was viewed by over 61 vendors on Periscope S2G, which included contractors, suppliers, plan rooms, builder exchanges, and more.

Beyond the contractors and suppliers who viewed the RFB through Periscope S2G, additional vendors were also able to view the RFB as members of various plan rooms and builder exchanges.

Staff also reached out directly to contractors and vendors who have previously viewed similar projects in the past.

On April 6, 2023, a bid opening for the Project was held via video conference. One bid was received in the amount of $704,248. The Bid Summary is included as Attachment 1. The lowest bid submitted by Ron Paris Construction (RPC), in the amount of $704,248, is 6 percent below the Engineer’s Estimate of $750,000. The reason for receiving one bid may be attributed to the current economy where contractors have an abundant amount of work and may have already secured adequate work.

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23-424 Agenda Date: 6/27/2023
RPC’s bid was reviewed by the Department of Public Works (DPW) and the City Attorney’s Office for compliance with the terms and conditions of the bid documents and has been determined to be the lowest responsive and responsible bid. Staff recommends awarding the construction contract to Ron Paris Construction.

Award of contract will enable construction of the Project to begin with substantial completion anticipated by fall 2024. These dates are subject to change if any unforeseen conditions are discovered during construction. The contract includes prevailing wage requirements.

ENVIRONMENTAL REVIEW
This project being considered is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15301 (c), “Existing Facilities,” as the activity consists of the repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of the use beyond that presently existing.

FISCAL IMPACT
The cost of the contract is $704,248, plus an approximate 15 percent contingency of $105,637 for any potential change orders, for a total not-to-exceed contract amount of $809,885. Staff recommends including 15 percent contingency to cover any potential unforeseen issues that may arise when working with existing buildings and infrastructures. Funding is available in the Electric Yard Buildings and Grounds Project in the Electric Utility Capital Fund including an appropriation of Water and Sewer funds in today’s Council Agenda as part of item 3B. Staff completed a fair share analysis and SVP is contributing $721,595 and Water and Sewer is contributing $88,290 towards the project.

COORDINATION
This report has been coordinated with Silicon Valley Power, the Finance Department, and the City Attorney’s Office.

RECOMMENDATION

1. Determine the proposed action is exempt pursuant to Class 1 (Existing Facilities) of CEQA Guidelines Section 15301;

2. Award the Public Works Contract for the City of Santa Clara Utilities Corporation Yard Renovation Project to the lowest responsive and responsible bidder, Ron Paris Construction, in the amount of $704,248 and authorize the City Manager to execute any and all documents associated with, and necessary for the award, completion, and acceptance of this Project, in a final form approved by the City Attorney; and

3. Authorize the City Manager to execute change orders up to approximately 15 percent of the original contract price, or $105,637, for a total not-to-exceed amount of $809,885.

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23-424 Agenda Date: 6/27/2023
Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Jōvan D. Grogan, City Manager

ATTACHMENTS

1. Bid Summary
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City Council and Authorities ConcurrentJune 27, 2023

City Council and Authorities Concurrent
June 27, 2023